Okaloosa County BOCC — February 4, 2014

Agenda Okaloosa County Board of Commissioners Tuesday, February 4, 2014– 8:30 AM Crestview Courthouse I. Employee Awards II. Public Information Update 1. Public Information Officer PowerPoint III. County Administrator's Update IV. Commissioner's Minute V. Public Comments Related to Current Agenda VI. Public Hearing 1. Milligan Assembly of God Church FLUM Amendment/Rezoning VII. Visitor 1. Presentation of H.E.R.O. Award VIII. Consent Agenda 1. Request approval of the Advanced Life Support Fire Engine Partnership Program interlocal agreement with Ocean City-Wright Fire Control District. 2. Request approval of amendment to Polyengineering, Inc. Contract C05-1165-WS 3. Request approval of Aero FX, Inc. dba Emerald Coast Aviation Amendment Number Five. 4. Request approval of payment of outstanding Century Link invoice totaling $22,407.48. District: All 5. Request approval of and authorize the Chairman to execute the Century Link maintenance agreement for 911 equipment software support at all Okaloosa Public Safety Answering Points. District: All. Revised: 1/31/2014 4:03 PM Page 1 of 4 Regular Meeting (North) Agenda February 4, 2014 6. Request approval of a Public Event Permit for the Bluewater Bay Duathlon, to be held on February 22, 2014, 5:30 am - 11:00 am, along Bluewater Bay Boulevard, John Sims Parkway, and around the EOD Memorial, sponsored by Emerald Coast Triathlon Club. 7. Request approval of the Advanced Life Support Fire Engine Partnership Program interlocal agreement with North Bay Fire Control District. 8. Request authorization for Fleet Operations to sell, at auction, certain pieces of surplus equipment 9. Request approval of the Advanced Life Support Fire Engine Partnership Program interlocal agreement with Destin Fire Control District. 10. Seeking Board Approval to Remove Forms Included in the Purchasing Manual 11. The State Attorney's Office requests a transfer of reserve funds to Operating Supplies account. District: All. 12. Request Board adopt Resolution calling for Referendum to be on August 26, 2014 ballot for the Ad Valorem Business Tax Exemption Program renewal. 13. Request approval of minutes for the December 17, 2013 BCC Meeting. 14. Request approval of a Public Event Permit for the Run To Play Kids Helping Kids One Mile Run, to be held on April 25, 2014 from 5:30 pm - 7:00 pm in Niceville Florida 15. RFP – Third Party Administration of Property, Liability and Worker’s Compensation Claims 16. RFP for Employee Dental, Life and Long Term Disability Insurance 17. RFP - Actuarial Services 18. Correct Omission on Blue Medicare Contract 19. Request the Board approve Reimbursement Resolution for debts incurred as part of construction projects. 20. Request Board approve expenditure budget for Okaloosa County School Board Traffic Education Funds. 21. Approval of Budget Resolutions & Transfers 22. Request approval of FDOT Grant for Destin Control Tower 23. Request approval of Submission of FY 2014 FAA Grant Pre-applications 24. Request Direction on Possible Purchase of IOOF Property Okaloosa County Board of Commissioners Page 2 Printed 1/31/2014 Regular Meeting (North) Agenda February 4, 2014 IX. Department Business A. Elliot Kampert/Growth Management 1. Request approval of setting public hearing for February 18 for Consideration of Ordinance to Expand the Mid-Bay Regional Activity Center B. Ed Schroeder/Tourist Development 1. Request Board direction on proposed Change to TDC Ordinance 2. Request approval of Final Payment Contract C08-1577-TDC C. Dino Villani/Public Safety 1. Request approval of and authorize the Chairman to execute the Nationwide Programmatic Agreement for Verizon Wireless for the Communications Tower in Shalimar. 2. Request approval of and authorize the Chairman to execute Amendment 8 for C08-1671-PS with Century Link for 911 circuit billing. D. Jeff Littrell/Water & Sewer 1. Request approval to solicit quotes in lieu of bids for the Newcastle Service Area Water Main and Fire Protection Upgrade Project. E. John Hofstad/Public Works 1. Request approval of a Special Event Permit to utilize a county beach area at James Lee Park in Destin on Saturday and Sunday, February 15 & 16, 2014 for a beach run, sponsored by Destin 50 Beach Ultra. Also consider a request by the sponsor for a waiver of the special event fees. District: 5. F. Donald Turner/Facility Maintenance 1. Request approval of funding in the amount of $8,000 to conduct an Asbestos Survey of the buildings to be demolished at the former Shalimar Annex. Dist: all 2. Request approval of an amount Not-To-Exceed (NTE) $150,000 to be use to expedite the remodeling of certain spaces at the Sheriff's Shalimar Campus. Dist: all Okaloosa County Board of Commissioners Page 3 Printed 1/31/2014 Regular Meeting (North) Agenda February 4, 2014 3. Request Board selection of the preferred design concept for the Crestview Courthouse Project to be developed by the Design-Build Contractor. Dist: all 4. Request Board direction with regard to elevation and design concept for the proposed new building at the former annex site to move forward for further development. Dist: all 5. Request approval of funding in the amount of $50,000 to remodel space in the new South Courthouse for the use of the Clerk of Courts' Records Division. Dist: all 6. Request BCC direction in the solicitation for a contractor to construct the proposed new building at the Sheriff's Shalimar campus. Dist: all 7. Request approval funding in the amount of $10,000 to provide offices for the Guardian ad Litem in Shalimar. Dist: all. X. Old Business 1. Mike Chesser to present information for the Board's consideration with regard to Tax Incremental Financing XI. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 4 Printed 1/31/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Kathy Newby, Public Information Officer SUBJECT: Public Information Officer Presentation The Public Information Officer's PowerPoint presentation is attached. Packet Pg. 5  www.okaloosafl.com Please silence all pagers & cell phones for ard of County Commission Meeting. All visitors ust speak into microphone for live broadcast & give name & address. Packet Pg. 6 Packet Pg. 7 Okaloosa County Commission on the Status of Women Officer Induction Packet Pg. 8  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Milligan Assembly of God Church FLUM Amendment/Rezoning DEPARTMENT: Growth Management BCC DISTRICT: 3 PUBLIC HEARING: Consideration of a request changing the use of land submitted by Westerra Development, Inc. as agent for Milligan First Assembly of God Church, Inc. relating to property located at 5408 Highway 4, Baker. The request is to change the Comprehensive Plan Future Land Use Map (FLUM) designation for the property from Rural Residential (RR) to Commercial (C), or a more restrictive FLUM designation. If the FLUM amendment is approved, request to rezone the property from Residential Rural (RR) district to General Commercial (C-3) district, or a more restrictive zoning district. Property contains 5 acres, more or less. STAFF FINDINGS: • The Church would like to construct a 10,000 square foot Family Life Center. • The current RR zoning allows houses of worship with a floor area ratio (FAR) of .10 and a maximum 55% impervious surface coverage (ISC). • The FAR and ISC allowed in RR is not sufficient to accommodated the Church’s proposed construction plans. • The C-3 zoning allows houses of worship with an FAR of .75 and 85% ISC which is sufficient to accommodate the Church’s proposed construction. • The subject property is proximate to another property already designated C on the FLUM and zoned C-3. PUBLIC COMMENT/OPPOSITION: None to date. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a public hearing held January 9, 2014. MILITARY REPRESENTATIVE: No comment. STAFF POSITION: Staff has no objection to the proposed FLUM amendment and rezoning. RECOMMENDATION: It is recommended that the Board consider the facts presented herein, the Planning Commission recommendation, as well as any facts that may be presented at the public hearing, and then decide whether or not to adopt the requested FLUM amendment and rezoning by ordinance Packet Pg. 9 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 10  GIS ANALYSIS RESULTS Date: 12/12/2013 Project: 16-3N-24-0000-0068-0010 Permit: 372138-BCC-2013 and 372139-BCC-2013 Property Address: LOCATED AT 5408 HWY 4, BAKER, FL Previous Zoning Change: NO Proposed Zoning Change: C-3 Proposed FLU Change: C Acres: 5 Zoning: RR FLU: RR 1990 FLU: RLDR Fire District: NORTH OKALOOSA Commissioner District: 3 Census Tract: 2010 Soil Type: 12 –Lakeland sand – 0 to 5% slope, excessively drained, permeability is rapid, the available water capacity is very slow, and runoff is slow. Wind Zone: Below the 140mph Flood Zone: X 500 Year Flood Plain Map Number: 12091CO 145H Storm Surge Area: No Urban Development Area: No Water Efficient Area: No Wells: None Environmental Data: None Historical Data: None Wetlands: Uplands Water and Sewer: MWS Within 3 mile of an Airport: NO Packet Pg. 11  ATTACHMENT - A 16-3N-24-0000-0067-0000/0068-0010 BLACKWATER RIVER STATE FOREST GARDEN CITY BAKER SUBJECT PROPERTY CRESTVIEW HOLT Legend : Roads Location Map Packet Pg. 12  ATTACHMENT - B 16-3N-24-0000-0067-0000/0068-0010 R NS CI PICKE HW Y 4 SUBJECT PROPERTY BEL AH DR LADY LN Legend Parcel Lines Aerial Photo : Packet Pg. 13  ATTACHMENT - C 16-3N-24-0000-0067-0000/0068-0010 SINGLE FAMILY 0.877007 VACANT S CIR 0.949567 VACANT 1.336928 N PICKE HW VACANT COMMERCIAL Y 4.647204 4 BELAH DR SINGLE FAMILY 0.508986 SINGLE FAMILY LADY LN 1.181411 SINGLE FAMILY 2.972577 SINGLE FAMILY 0.508971 SINGLE FAMILY 0.50159 Existing Land Use Map : Packet Pg. 14  ATTACHMENT - D 16-3N-24-0000-0067-0000/0068-0010 LDR MU S CIR HW Y N C 4 PICKE SUBJECT PROPERTY BELAH DR LADY LN RR Legend RR MU C Future Land Use Map : Packet Pg. 15  ATTACHMENT - E 16-3N-24-0000-0067-0000/0068-0010 R-1 MU S CIR HW Y N C-3 4 PICKE SUBJECT PROPERTY BELAH DR LADY LN RR EUNICE LN : Legend RR C-3 MU Zoning Map Packet Pg. 16  ATTACHMENT - F 16-3N-24-0000-0067-0000/0068-0010 S CIR N PICKE HW Y 4 SUBJECT PROPERTY BELAH DR RLDR LADY LN Legend : Rural Low Density Residential (RLDR) Future 1990 Land Use Map ) Packet Pg. 17  ATTACHMENT - G 16-3N-24-0000-0067-0000/0068-0010 S CIR LDR N PICKE MU HW C Y 4 SUBJECT PROPERTY BELAH DR C LADY LN RR Legend RR C LDR MU Proposed Future Land Use Map : Packet Pg. 18  ATTACHMENT - H 16-3N-24-0000-0067-0000/0068-0010 R-1 MU S CIR HW Y N C-3 4 PICKE SUBJECT PROPERTY BELAH DR C-3 LADY LN RR Legend : C-3 R-1 Proposed Zoning Map MU RR Packet Pg. 19 Packet Pg. 20 Packet Pg. 21 Packet Pg. 22 Packet Pg. 23 Packet Pg. 24  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Roland Sims SUBJECT: H.E.R.O. Award DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Information and recognition concerning a H.E.R.O. Award for employee Barbara Chestnut, Emergency Medical Technician (EMT) Department. BACKGROUND: The County has established the H.E.R.O. (Humanitarian Efforts Recognized by Okaloosa County) Award to recognize employees who not only go above and beyond the scope of their job description, but who do something that is considered to be of a humanitarian or heroic nature. Ms. Chestnut was nominated by their Department Director and approved by the County Administrator for this award for her efforts. Please see attached documentation for more information. RECOMMENDATIONS: None, information/recognition only. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 25 Packet Pg. 26 Packet Pg. 27 Packet Pg. 28  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Ocean City-Wright FCD ALS Fire Engine Partnership Program Agreement DEPARTMENT: Public Safety BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the updated interlocal agreement with Ocean City-Wright Fire Control District to provide advanced life support care under the Advanced Life Support License held by Okaloosa County Department of Public Safety. BACKGROUND: Okaloosa County Department of Public Safety’s Emergency Medical Services (EMS) Division is the sole licensed provider of Advanced Life Support (ALS) pre- hospital medical care and transport in Okaloosa County under Chapter 401 Florida Statutes and Chapter 64J Florida Administrative Code and is authorized to permit, under the EMS license, mutually agreed Fire District Apparatus as non-transporting ALS vehicles for the purpose of enhancing EMS response. The Ocean City-Wright Fire Control District has operated permitted non-transport ALS vehicles under this agreement since 2008. Additionally, this agreement will allow Ocean City-Wright Fire Control District (OCWFCD) paramedics to function under the County Public Safety program’s medical direction, protocols and standard operating procedures. The agreement was updated in December 2013 to reflect technical changes related to training opportunities, Quality Assurance, Medical Direction, and performance expectations for EMS and fire department paramedics. The agreement also clarifies the patient care responsibilities of fire department and EMS paramedics at the same scene and the processes by which the privilege to practice as a paramedic under this agreement can be withdrawn from an OCWFCD paramedic. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the interlocal agreement with Ocean City-Wright Fire Control District. RECOMMENDED BY: Packet Pg. 29 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 30 Packet Pg. 31 Packet Pg. 32 Packet Pg. 33 Packet Pg. 34 Packet Pg. 35 Packet Pg. 36  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Request Approval of Amendment to Polyengineering, Inc. Contract C05- 1165-WS DEPARTMENT: Information Systems BCC DISTRICT: ALL STATEMENT OF ISSUE: On 10/24/13 the Chairman executed an amendment to Polyengineering, Inc. Contract C05-1165-WS. This included a list of task orders extending the task order duration beyond the contract expiration date of September 30, 2013. One task order (TO 111) was omitted from the list which had ongoing work and needs to be extended to complete the scope of work. BACKGROUND: A number of contracts, including C05-1165-WS, expired on September 30, 2013 that had task orders assigned to them with ongoing work that could not be completed before the contract expired. Polyengineering, Inc. Contract C05-1165-WS was among those contracts that had multiple ongoing task orders. A list of open task orders with ongoing work for each contract was developed and presented to the Board for approval to amend the affected contract. After approval, amendments to each affected contract were prepared and executed by the Chairman. Polyengineering, Inc. Task Order 111 was omitted from the list and needs to be extended to complete the contracted scope of work. OPTIONS: Approve/Disapprove RECOMMENDATIONS: The Board is requested to extend the term of Polyengineering, Inc. Contract C05-1165-WS for the completion of TO 111. The completion date is 02/14/14. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 37  TASK ORDER FOR PROFESSIONAL SERVICES To: Polyengineering, Inc. Contract No. CO-1165-WS2-158 Task Order No.: 111 Task Order Description: Provide general consulting services related to design, administration, and implementation of Fiber Optic Cabling for the Okaloosa County Information Systems Department. Services include but are not limited to implementation of the Mid-Bay Bridge crossing and ring closure, administration of existing contracts, development of future contracts, design, engineering, project cost analysis, cost model preparation, future -infrastructure planning, progress reporting, permitting assistance, route selection, easement acquisition, surveying, assisting with grant applications, grant reporting assistance, analysis of potential utility conflicts, preparation of utility relocation plans, preparation of reports and presentations, and assistance with specifications for procurement of infrastructure maintenance. Period of Services: Begin December 2011 Cost of Services: The cost of services rendered shall be based on time spent on project at current labor rates with a not-to-exceed cost of $100,000 without prior written authorization. POLYENGlNEERING, INC. Offered by: _~:::::::::::""-J---=:~::::.....:::::~_Date: 11- ?../- ! l Roy Petrey, V of Florida Operations - ------------ Packet Pg. 38  TASK ORDER AUTHORIZATION TASK ORDER NO. 111 OFFERED BY CONSULT ANT POLYENGINEERING, INC. Firm Name Roy Petrey Representative's Printed Name ~~. Signature VP - Florida Operations Title RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Head) (Per Purchasing Policy) Chairman Title December 13. 2011 Date Date Packet Pg. 39  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Aero FX, Emerald Coast Aviation Amendment Number Five DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: Aero FX, Inc., dba Emerald Coast Aviation (ECA) Amendment Number Five to change ECA's insurance requirements is being presented to the Board of County Commissioners for approval. BACKGROUND: Emerald Coast Aviation entered into a lease agreement effective January 1, 2009 to conduct a fixed base operator concession at the Bob Sikes Airport. Mr. Jonathan Dunn and Mr. Gary Real, Okaloosa County Risk Management Manager reviewed ECA's insurance requirements and Amendment Number Five is changing ECA's insurance limits to the agreed upon limits. The proposed insurance limits are: Airport and General Liability (Premises) $5,000,000, Products (Fuel Sales) $5,000,000, Completed Operations (Maintenance) $2,000,000, Hangarkeepers Legal Liability $1,000,000 per aircraft and $2,000,000 per occurrence, Environmental/Storage Tank Liability $5,000,000 and Business Automobile $1,000,000. The contract and lease internal coordination sheet is attached. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: Staff recommends the Board approve Amendment Number Five as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 40 Packet Pg. 41 Packet Pg. 42 Packet Pg. 43 Packet Pg. 44 Packet Pg. 45 Packet Pg. 46 Packet Pg. 47 Packet Pg. 48 Packet Pg. 49 Packet Pg. 50 Packet Pg. 51  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding Century Link Invoice DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay Century Link for one outstanding invoice (September 2013) for $22,407.48. BACKGROUND: Century Link is the vendor responsible for maintaining and supporting Okaloosa County 911 equipment. Okaloosa County received grant funding in 2010 for a Solacom IP-based selective router for the 911 system. The grant covered the cost of the equipment, installation (completed in 2012) and first year of maintenance. The invoice with this agenda request is the second year of maintenance for the Solacom router and covers the period of September 2013 to September 2014. Apparently, this invoice was received late and forwarded from Finance to Public Safety in January 2014, as Century Link originally sent the invoice to the incorrect address of the old Public Safety Administration Office in Shalimar. Consequently, we are unable to pay this via purchase order, since the invoice is dated in September and would be considered to be an 'after the fact' purchase order. Continual support from Century Link on the Solacom router is necessary to maintain Okaloosa County's robust 911 system. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of a direct payment for the outstanding invoice to Century Link. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 52 
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    t      u v w x y z { q n | } ~  €  ‚ ƒ „ † ‡ ˆ ‰ Š Š ‹ Œ  Ž   ‘ ’ “ ” • – — ˜ ™ š › • œ  ž Ÿ ‘  ¡ ¢ £ ¤ ¡ ¥ ¦ § ¨  ©  ª ˆ ‰ Š Š ‹ Œ § ’ ‘   « ¬ ‘  Ž ®   § ‘ ¯ ° ± ² ³ ´ µ ¶ ˆ ‰ · Ž ª  § ’ ‘ Ž ‰  ˆ  § Ÿ ¸ ¹ ˆ ‰ Š Š ‹ Œ º » ¼ ½ ¾ ¿ À ‘ ’ ‰ § ‘  ª  Á ‘ Ž ‘  ¯ Ã Ä ­ ­  ’ § ‘ Š ® ’ ª Ž ‘ ‘   Ž Å ‰  ¨  ª Ž ‘   ª  ‰ ‘ ‘   ‹ Æ Š Ž ˆ Ç ˆ ‰ ·  È  ª É Ê Ë ª  Ž ‘  ª Ç Ì ª ’  ‘  Ì ‰ ª Á ‘ ­ Í Î Ï Ž Ì ‘  ª ‘   Ž ‘   ¨  ¯ Packet Pg. 54  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Century Link Maintenance Agreement for 911 Software Support DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Approval of the maintenance agreement with Century Link for software support of 911 equipment at all Public Safety Answering Points in Okaloosa County. BACKGROUND: Currently, the 911 answering positions in Okaloosa County are utilizing the Cassidian Patriot Sentinel system and call answering software. The Patriot system is a robust Internet Protocol (IP) based system responsible for handling the proper routing and distribution of 911 calls. The software support on the system is necessary for any software conflicts or usability problems, applying any patches or fixes for the system. The software support also includes virus protection, a vital component for the 911 system. The software support also involves any system software upgrades, call answering upgrades or mapping software upgrades. The software support will cover all 911 equipment - the Patriot mainframe servers, all switches and routers, statistics reporting programs, call handling positions, map synchronization servers, and associated equipment. The cost for the software support is $89,693.03, and will be paid with budgeted 911 funds. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the software support maintenance agreement with Century Link. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 55  RECEIVED DEC 17013 CONTRACT & LEASE INTERNAL COORDINATION SHEET Controct/Leas Number Tracking Number Contractor/Lessee Name L&IC Grant Funded YES .. Purpose: bdfe/T&m GREATER THAN $50,000 Amount 2 GREATER THAN $25,000 Department P - 3 0 $25 000 OR LESS Dept Monitor Name Document has be'erl revi ed'and includes any attachments or exhibits. .... County Attorney Reviow. -. Date p744 Following Okatoosa County approval: Contracts & Grants Documighf has been received: Date: Contracts & Grants Manager Packet Pg. 56 Packet Pg. 57 Packet Pg. 58 Packet Pg. 59 Packet Pg. 60  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board SUBJECT: Public Event Permit - Bluewater Bay Duathlon Request approval of a Public Event Permit for the Bluewater Bay Duathlon to be held February 22, 2014 in Niceville. Packet Pg. 61 Packet Pg. 62 Packet Pg. 63 Packet Pg. 64  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: North Bay FCD ALS Fire Engine Partnership Program Agreement DEPARTMENT: Public Safety BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the updated interlocal agreement with North Bay Fire Control District to provide advanced life support care under the Advanced Life Support License held by Okaloosa County Department of Public Safety. BACKGROUND: Okaloosa County Department of Public Safety’s Emergency Medical Services (EMS) Division is the sole licensed provider of Advanced Life Support (ALS) pre- hospital medical care and transport in Okaloosa County under Chapter 401 Florida Statutes and Chapter 64J Florida Administrative Code and is authorized to permit, under the EMS license, mutually agreed Fire District Apparatus as non-transporting ALS vehicles for the purpose of enhancing EMS response. The North Bay Fire Control District has operated permitted non- transport ALS vehicles under this agreement since 2008. Additionally, this agreement will allow North Bay Fire Control District paramedics to function under the County Public Safety program’s medical direction, protocols and standard operating procedures. The agreement was updated in December 2013 to reflect technical changes related to training opportunities, Quality Assurance, Medical Direction, and performance expectations for EMS and fire department paramedics. The agreement also clarifies the patient care responsibilities of fire department and EMS paramedics at the same scene and the processes by which the privilege to practice as a paramedic under this agreement can be withdrawn from a North Bay Fire Control District paramedic. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the interlocal agreement with North Bay Fire Control District. RECOMMENDED BY: Packet Pg. 65 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 66 Packet Pg. 67 Packet Pg. 68 Packet Pg. 69 Packet Pg. 70 Packet Pg. 71 Packet Pg. 72  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: John Vaughn SUBJECT: Sale of Surplus Equipment DEPARTMENT: Fleet BCC DISTRICT: All STATEMENT OF ISSUE: Fleet Operations seeks authorization by the Board to sell surplus equipment. BACKGROUND AND ANALYSIS: The County has surplus equipment ready for disposal. Disposition documentation has been completed for transfer of the equipment to Fleet Operations. Fleet Operations requests Board authorization to sell this equipment through our contract with J.M. Wood Auctions in Montgomery AL on March 11-13, 2014. Our contract number with J.M. Wood Auctions is #C08-1663-FLT and expires on May 31, 2014. OPTIONS: Approve/Disapprove Fleet Operations to proceed with the sale of the surplus equipment. RECOMMENDATION: Staff requests Board authorization for Fleet Operations to sell surplus equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 73  Auction List March 11-13, 2014 JM Wood Auctions Montgomery, AL EQUIP YEAR MAKE MODEL DESCRIPTION MILE/HR VIN LAST DEPT 02X14557 2002 ALAMO ST 15 BATWING MOWER 15` PTO N/A C31200563203 ROAD 02X14558 2002 ALAMO ST 15 BATWING MOWER 15` PTO N/A C31200560203 ROAD 01X9893 2001 ALAMO HYDRO 15 BATWING MOWER N/A 02276 AIRPORTS 99C7582 1999 DODGE RAM 1500 DODGE RAM PICKUP 1/2 TON 132395 3B7HC16Y9XM588985 W&S Packet Pg. 74  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Destin FCD ALS Fire Engine Partnership Program Agreement DEPARTMENT: Public Safety BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the updated interlocal agreement with Destin Fire Control District to provide advanced life support care under the Advanced Life Support License held by Okaloosa County Department of Public Safety. BACKGROUND: Okaloosa County Department of Public Safety’s Emergency Medical Services (EMS) Division is the sole licensed provider of Advanced Life Support (ALS) pre- hospital medical care and transport in Okaloosa County under Chapter 401 Florida Statutes and Chapter 64J Florida Administrative Code and is authorized to permit, under the EMS license, mutually agreed Fire District Apparatus as non-transporting ALS vehicles for the purpose of enhancing EMS response. The Destin Fire Control District has operated permitted non-transport ALS vehicles under this agreement since 2003. Additionally, this agreement will allow Destin Fire Control District paramedics to function under the County Public Safety program’s medical direction, protocols and standard operating procedures. The agreement was updated in December 2013 to reflect technical changes related to training opportunities, Quality Assurance, Medical Direction, and performance expectations for EMS and fire department paramedics. The agreement also clarifies the patient care responsibilities of fire department and EMS paramedics at the same scene and the processes by which the privilege to practice as a paramedic under this agreement can be withdrawn from a Destin Fire Control District paramedic. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the interlocal agreement with Destin Fire Control District. RECOMMENDED BY: Packet Pg. 75 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 76 Packet Pg. 77 Packet Pg. 78 Packet Pg. 79 Packet Pg. 80 Packet Pg. 81 Packet Pg. 82  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Board Approval to Remove Forms DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Seeking Board approval to remove forms included in the Purchasing Manual to allow for clerical revisions. BACKGROUND & ANALYSIS: The Purchasing Manual, as approved by the Board, included forms which facilitate procurement processes. Because the forms were approved by the Board as a part of the Purchasing Manual they may not be revised without subsequent Board approval. Purchasing staff requests Board approval to remove these forms from the Purchasing Manual. Removal of these forms will allow Purchasing staff to make clerical revisions to the forms as needed. Revisions to the forms that will require changes to the Purchasing Manual will be brought for Board review/approval. Forms will continue to be provided on-line with revision dates. OPTIONS: Approve or disapprove to remove forms from the Purchasing Manual and revise the Purchasing Manual Table of Contents (attached). RECOMMENDATION: Staff recommends removal of forms from the Purchasing Manual and revision to the Purchasing Manual Table of Contents. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 83 Packet Pg. 84 Packet Pg. 85 Packet Pg. 86 Packet Pg. 87 Packet Pg. 88 Packet Pg. 89 Packet Pg. 90 Packet Pg. 91 Packet Pg. 92 Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96 Packet Pg. 97 Packet Pg. 98 Packet Pg. 99 Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Shirley Mitchell, Fiscal Director I, State Attorney Office SUBJECT: State Attorney Office - Transfer of Reserve Funding A request submitted by the State Attorney's Office for a transfer of reserve funding in the total amount of $32,000.00 is attached for review. Packet Pg. 126 Packet Pg. 127  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Resolution calling for Referendum for Tax Exemption Program DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: The Board needs to adopt resolution calling for a referendum to be placed on the August 26, 2014 ballot for the Ad Valorem Tax Exemption Program renewal. BACKGROUND: On October 15, 2013, the Board of County Commissioners approved a referendum option in conjunction with August 2014 primary election pertaining to the Ad Valorem Tax Exemption Program renewal. The Economic Development Ad Valorem Tax Exemption is an incentive program in which Okaloosa County voters authorized the board to grant qualifying businesses an exemption in their county property taxes of up to 100 percent for up to 10 years. This program was initially approved by voters in 1981 and renewed in 1992. In September 2002, voters rejected the program. In March 9, 2004 voters approved the revival of the program. Per Section 3, Article VII of the State Constitution: (c)Any county or municipality may, for the purpose of its respective tax levy and subject to the provisions of this subsection and general law, grant community and economic development ad valorem tax exemptions to new businesses and expansions of existing businesses, as defined by general law. Such an exemption may be granted only by ordinance of the county or municipality, and only after the electors of the county or municipality which is voting on such question in a referendum authorize the county or municipality to adopt such ordinances. An exemption so granted shall apply to improvements to real property made by or for the use of a new business and improvements to real property related to the expansion of an existing business and shall also apply to tangible personal property of such new business and tangible personal property related to the expansion of an existing business. The amount or limits of the amount of such exemption shall be specified by general law. The period of time for which such exemption may be granted to a new business or expansion of an existing business shall be determined by general law. The authority to grant such exemption shall expire ten years from the date of approval by the electors of the county or municipality, and may be renewable by referendum as provided by general law. The authority to grant exemptions is set to expire in March 2014. The authority may be renewed for subsequent 10-year periods if each 10-year renewal is approved in a referendum. Florida Statute 196.1995 has been provided as Exhibit A. Cost analysis for a referendum by the Okaloosa County Supervisor of Elections is provided in Exhibit B. Packet Pg. 128 OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends adopting resolution calling for a referendum in conjunction with August 2014 primary election pertaining to the Ad Valorem Tax Exemption Program renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 129  RESOLUTION RESOLUTION NO. _____________________ A RESOLUTION CALLING FOR A SPECIAL REFERENDUM TO BE ON THE AUGUST 26, 2014 BALLOT WHEREAS, State of Florida Constitution authorizes Okaloosa County to grant temporary economic development incentives to existing businesses who are expanding and to new businesses; and WHEREAS, Section 3, Article VII of the State Constitution grants this right; and WHEREAS, the language on the ballot would read “In order to create jobs shall the Board of County Commissioners of Okaloosa be authorized to grant, pursuant to section 3, Article VII of the State Constitution, temporary economic development incentives to new businesses and expansion of existing businesses; AND WHEREAS, Okaloosa County citizens will be voting on August 26, 2014; NOW, THEREFORE, BE IT RESOLVED by the governing board of Okaloosa County, Florida, that a special referendum presenting these economic development incentives be placed on the ballot, and that the Supervisor of Elections take whatever action is necessary to do so. DULY ADOPTED BY THE GOVERNING BOARD OF OKALOOSA COUNTY, FLORIDA this 4th day of February, 2014. Okaloosa County, Florida Board of County Commissioners ___________________________________ Charles K. Windes, Jr., Chairman ATTEST: _________________________________ Don Howard, Clerk of Courts Packet Pg. 130 From: John Dowd To: Rick Owen Subject: FW: Following up Date: Thursday, December 19, 2013 5:37:55 PM Attachments: image003.png image005.png image010.png Sample Resolution for EDATE.rtf Rick: I added a little language to the Resolution directing the Supervisor of Elections to do whatever else may be necessary to place the question on the ballot. He probably advertises the ballot questions. Otherwise, the proposed ballot question is substantially similar to that prescribed by the statute. Good work! Thanks, John From: Rick Owen Sent: Thursday, December 19, 2013 2:53 PM To: John Dowd Subject: FW: Following up John, The attached draft resolution and sample advertisement for the EDC referendum is attached. Please let me know if it meets the requirements. Thank you! Rick From: Nathan Sparks [mailto:nathan@florida-edc.org] Sent: Tuesday, December 17, 2013 4:00 PM To: Rick Owen Subject: FW: Following up Rick, As you requested, please see below and attached. Just let us know if you have any questions. Thanks, Nathan From: Caroline McCoy Sent: Tuesday, December 17, 2013 3:57 PM To: Nathan Sparks Subject: RE: Following up Nathan, Packet Pg. 131 I have drafted a resolution for the BCC to consider. Additionally, I recommend that they use the same ballot title as they did in 2004 which was “ECONOMIC DEVELOPMENT AND JOB CREATION.” Best regards, Caroline McCoy Director of Business Expansion Economic Development Council Okaloosa County, Florida 850-362-6467 * mailto:caroline@florida-edc.org * http://www.florida-edc.org The EDC is a 501(c)(6) non-profit private-public partnership organization. Packet Pg. 132 The content of this e-mail and any attachments are confidential. They are intended for the named recipient(s) only. Any economic development project related content of this e-mail is to remain confidential pursuant to Florida Statute Section 288.075. Packet Pg. 133  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Deputy Clerk SUBJECT: Approval of BCC Meetings Minutes The minutes for the December 17, 2013 County Commission meeting are attached for review. Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Bluewater Elementary School - Debbie Tate SUBJECT: Public Event Permit - Run To Play Kids Helping Kids One Mile Run Request approval of a Public Event Permit for the Run To Play Kids Helping Kids One Mile Run, to be held on April 25, 2014 from 5:30 pm - 7:00 pm, Road closure from corner of Highway 20 and Range Road along Range Road to the entrance designated on the Map in front of the Bluewater Bay Elementary School, sponsored by Bluewater Bay Elementary School. Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: RFP – Third Party Administration of Property, Liability and Worker’s Compensation Claims DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Risk Management seeks authorization to issue a request for proposals for third party administration of property, liability and worker’s compensation claims. . BACKGROUND: Third party administration of property, liability and worker’s compensation claims is currently being provided by John’s Eastern Company. John’s Eastern has provided this service since 10/1/2004. This contract was last bid in 2004. We also request the following selection committee be appointed: Gary R. Real - Risk Management Paul Lawson - Corrections Krystal King - Risk Management GinNeal McVay - Human Resources Dave Parisot - County Commissioner liaison OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the issuance of a Request for Proposals for third party administration of property, liability and worker’s compensation claims and approve selection committee members. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 164  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: RFP for Employee Dental, Life and Long Term Disability Insurance DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Risk Management seeks authorization to issue a request for proposals for employee dental, life and long term disability insurance. BACKGROUND: Employee dental insurance is currently provided by United Concordia Insurance Company. Symetra Life Insurance Company provides employee life and long term disability insurance. These contracts were entered into effective 10/1/2012 in response to a request for proposal. Changes in the dental coverage have resulted in some employee dissatisfaction. Bidding all three products together should result in more favorable rates. The county currently pays for employee dental coverage, $25,000 of employee life coverage and employee long term disability. Annual expenditures for the county paid portion of these benefits are approximately $270,000. We suggest the following selection committee be appointed: Gary R. Real - Risk Management Dave Parisot - County Commissioner liaison Brenda Hooks - Human Resources Representative - Clerk of Circuit Court Representative - Property Appraiser OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the issuance of a Request for Proposals for employee dental, life and long term disability insurance, and approve selection committee members. RECOMMENDED BY: Packet Pg. 165 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 166  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: RFP - Actuarial Services DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Risk Management seeks authorization to issue a request for proposals for actuarial services. BACKGROUND: Casualty Actuarial Consultants Incorporated currently provides actuarial services for the county. The county utilizes the actuarial studies to project losses as part of the county’s risk management program. These services have been provided by Casualty Actuarial Consultants, Incorporated since 2004. This RFP does not include actuarial services related to GASB 45 compliance performed by Milliman, Incorporated. We also request the following selection committee be appointed: Gary R. Real - Risk Management Jon Morris - Airports Gary Stanford or Designee - Clerk of Courts Dave Parisot - County Commissioner liaison OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the issuance of a Request for Proposals for actuarial services and approve selection committee members. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 167  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Correct Omission on Blue Medicare Contract DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: This request is to authorize the Chairman to sign the Blue Medicare contract approved at the August 6, 2013 meeting. BACKGROUND: At the August 6, 2013 meeting the Board approved the renewal of the employee benefits program. The Blue Medicare rate was not included on the rate sheet attached to the agenda item dated August 6, 2013. The Blue Medicare rate decreased from $417.31 to $275.90 per person per month. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Authorize the Chairman to sign the Blue Medicare contract as part of the benefits program previously approved at the August 6, 2013 meeting, effective retroactively to 10-1-13. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 168 Packet Pg. 169 Packet Pg. 170 Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175 Packet Pg. 176 Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Reimbursement Resolution DEPARTMENT: County Administrator BCC DISTRICT: All To ensure reimbursement for costs incurred as part of the planned construction projects; including the Shalimar and Sheriff's facility, as well as improvements to the Crestview County Courthouse; the Board must approve a reimbursement resolution. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 184  Resolution No. 14-__ A RESOLUTION OF OKALOOSA COUNTY, FLORIDA WITH RESPECT TO REIMBURSEMENT OF CERTAIN COSTS AND EXPENDITURES RELATING TO PUBLIC IMPROVEMENTS IN AND FOR OKALOOSA COUNTY, FLORIDA. WHEREAS, Okaloosa County, Florida (the "County") will incur various costs and expenditures relating to certain capital costs associated with improvements to County properties, including the southside annex; and WHEREAS, the County has determined it is in its best interest to reimburse such costs from proceeds of tax-exempt debt; and WHEREAS, the United States Department of Treasury has issued various regulations in regard to reimbursement of governmental costs through the issuance of tax-exempt debt; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: SECTION 1. It is the intent of the County to reimburse various costs and expenditures relating to the acquisition of certain capital costs associated with improvements to County properties, including the southside annex. The County reasonably anticipates that it will pay for such costs and expenditures from general revenues of the County. It is reasonably expected that reimbursement of such costs and expenditures shall come from the issuance of tax-exempt debt which is not expected to exceed $12,000,000 aggregate principal amount. It is currently the intention of the County to principally secure such tax-exempt debt by half-cent sales tax revenues of the County. The expenditures to be reimbursed shall be consistent with the County's budgetary and financial policy as being the type of expenditures which shall be paid on a long- term basis. SECTION 2. The County shall comply with all applicable law in regard to the public availability of records of official acts (i.e., adoption of this resolution) by public entities such as the County including making this resolution available to public inspection. SECTION 3. It is the intent of this resolution to meet the requirements of Treasury Regulations Section 1.150-2 and to be a declaration of official intent under such Section. SECTION 4. This resolution shall take effect immediately. Packet Pg. 185  ADOPTED this 4th day of February, 2014. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ________________________________ Charles K. Windes, Jr., Chairman ATTEST: _______________________________ Don W. Howard Clerk of Circuit Court Packet Pg. 186 From: Mustian, Mark To: Stewart, Greg; Rick Owen Cc: Mark Galvin Subject: RE: Reimbursement Resolution Date: Monday, January 27, 2014 1:50:05 PM Attachments: image001.png Reimbursement Resolution.1.doc Attached please find a draft reimbursement resolution. Please let me know if I have the proposed use of the dollars and the maximum amount correct. Thanks, Mark From: Stewart, Greg Sent: Thursday, January 23, 2014 3:53 PM To: 'Rick Owen' Cc: Mustian, Mark Subject: RE: Reimbursement Resolution Yes we can do that. It is somewhat of a routine resolution in the municipal finance circles. I will get it going. From: Rick Owen [mailto:rowen@co.okaloosa.fl.us] Sent: Thursday, January 23, 2014 3:52 PM To: Stewart, Greg Subject: FW: Reimbursement Resolution Greg, Can your office assist with getting a reimbursement resolution drawn up for the next BCC meeting (Feb 3)? Please let me know if you need further details. Thanks. Rick From: Donald Turner Sent: Friday, January 17, 2014 10:07 AM To: Ernie Padgett Cc: Rick Owen; John Hofstad Subject: Reimbursement Resolution Ernie, I spoke with Mark Galvin again and he recommends that the BCC pass a reimbursement resolution right away (next couple of meetings). That will allow the county to reimburse itself out of the bond or loan proceeds for any out-of-pocket expenses related to any of the projects for which the loan Packet Pg. 187 or bond were gotten. He said Greg Stewart’s team could provide assistance with preparing the resolution to put before the Board. Sincerely, Don Donald L. Turner, Director Facilities Maintenance Office: (850) 689-5790 Fax: (850) 689-5630 “GO GREEN … WHEN GOING GREEN MAKES CENTS!” Please note: Due to Florida's very broad public records laws most written communications to or from County employees regarding County business are public records available to the public and media upon request. Therefore, this e-mail communication, including your email address, may be subject to public disclosure and public record retention requirements. Packet Pg. 188  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: All SUBJECT: OCSB Traffic Education Funds Budget In order for the Okaloosa County School Board to expend funds generated under County Ordinance 11-17 it must first submit a request for a distribution from the Okaloosa County Traffic Education Fund. The attached document contains details pertaining to this request. Packet Pg. 189 From: Scallan, Rita To: Rick Owen Cc: Dave Skarzynski; Jackson, Mary Beth; Johnson, Andy Subject: RE: Traffic Education Funds Date: Monday, January 06, 2014 2:58:02 PM Attachments: image001.png Proposal Details - 1-6-14.pdf Hi Mr. Owen, Mr. Skarzynski sent me a email, see below, to let me know the Traffic Education Funds Disbursement application was on the January Board of County Commissioner’s agenda. Attached is the completed application and the District’s detailed cost proposal for the partial use of the School Board’s portion of the available Megan Warman Driver Education funds. Should you have any questions or need additional information, please let me know. Sincerely, Rita Rita R. Scallan Chief Financial Officer Okaloosa County School District 120 Lowery Place S.E. Fort Walton Beach, Florida 32548 Phone: 850-833-5840 Fax:      850-833-7699 From: Dave Skarzynski [mailto:DSkarzynski@clerkofcourts.cc] Sent: Monday, January 06, 2014 1:37 PM To: Scallan, Rita Subject: RE: Traffic Education Funds I received this. I believe if the School Board is attempting to do a draw of the Traffic Education Funds, they will have to process it through the County Administrator’s office. Rick Owen (651-7511) @ rowen@co.okaloosa.fl.us would be the point of contact for the Board of County Commissioners. From: Zingaretti, Betty [mailto:ZingarettiB@mail.okaloosa.k12.fl.us] On Behalf Of Scallan, Rita Sent: Monday, January 06, 2014 1:32 PM To: Dave Skarzynski Cc: Scallan, Rita Subject: FW: Traffic Education Funds Sent on behalf of Rita R. Scallan, CFO Packet Pg. 190 Mr. Skarzynski, I apologize, I guess the lines are just to “cold” today! Please let me know if you receive this email. Thank you in advance. Betty Betty Zingaretti CFO Confidential Secretary The School Board of Okaloosa County 850-833-5840 850-833-7699 fax From: Scallan, Rita Sent: Monday, January 06, 2014 1:24 PM To: 'Dave Skarzynski (mailto:DSkarzynski@clerkofcourts.cc)' Cc: Jackson, Mary Beth; Johnson, Andy Subject: RE: Traffic Education Funds Hi Mr. Skarzynski, I received your email today, dated January 3, 2014. As you may know, the School District was closed for the holidays from December 23 through January 6. Attached is the completed application and the District’s detailed cost proposal for the partial use of the School Board’s portion of the available Megan Warman Driver Education funds. Should you have any questions or need additional information, please let me know. Sincerely, Rita Rita R. Scallan Chief Financial Officer Okaloosa County School District 120 Lowery Place S.E. Fort Walton Beach, Florida 32548 Phone: 850-833-5840 Fax:      850-833-7699 From: Zingaretti, Betty Sent: Monday, January 06, 2014 10:23 AM To: Scallan, Rita Subject: FW: Traffic Education Funds Thank you in advance. Betty Betty Zingaretti Packet Pg. 191 CFO Confidential Secretary The School Board of Okaloosa County 850-833-5840 850-833-7699 fax From: Dave Skarzynski [mailto:DSkarzynski@clerkofcourts.cc] Sent: Friday, January 03, 2014 9:17 AM To: Zingaretti, Betty Subject: Traffic Education Funds Please provide Ms. Scallan and Mrs. Jackson the attached information. This is on the Board of County Commissioners agenda for the January 2014 meeting. Thank you Dave Skarzynski Budget Manager Okaloosa County Clerk of Circuit Court BCC Finance Division 302 N. Wilson Street, Suite 203 Crestview, FL 32536 Tel: (850) 689-5000 x 3419 __________________________________________________________________________________________ PLEASE NOTE: Florida has a very broad public records law. Email communications to or from Okaloosa County Clerk of Court employees are considered public records and are available to the public and media upon request. Your e-mail communications, including your email address, are subject to public disclosure. This email is intended for the addressee(s) indicated above only. If you have received this email in error, please delete it immediately. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. E-mail records are public records under Florida Law and in general are not exempt from public-records requirements. In the event your response contains information that may be considered sensitive or confidential pursuant to Federal or State law, please do not send that information via e-mail; please contact me to make alternative arrangements. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. E-mail records are public records under Florida Law and in general are not exempt from public-records requirements. In the event your response contains information that may be considered sensitive or confidential pursuant to Federal or State law, please do not send that information via e-mail; please contact me to make alternative arrangements. Packet Pg. 192  APPLICATION FOR OKALOOSA COUNTY TRAFFIC EDUCATION FUND DISBURSEMENTS AGENCY INFORMATION Okaloosa County Sheriff’s Office Agency Name: Okaloosa County School Board Program Name: Megan Warman Driver Education Safety Program Program Location: (name of school) Various High Schools Name/ Title of Agency Contact: School Board of Okaloosa County Address: 120 Lowery Place S.E. Phone: 850-833-5840 City • Zip Code: Fort Walton Beach, Florida 32548 E-mail: scallanr@mail.okaloosa.k12.fl.us New X Renewal Amount Program is: Requested: $ 48,168.56 PROPOSED PROGRAM INFORMATION 1. Program Summary (1-3 sentences): Provide an overview of program services. Funds will be used to enhance and expand the student education program in High Schools throughout Okaloosa County. 2. Proposed use of Okaloosa County Traffic Education Fund (1-3 sentences): Please identify the proposed use(s) of Okaloosa County Traffic Education Fund. These funds shall be used for direct educational expenses and shall not be used for administration. Specifically explain how these funds will be used for enhancement, and not replacement, of driver education program funds. See Attached Exhibit A. 1 Packet Pg. 193 328 Packet Pg. 194  Exhibit A Okaloosa County School District Megan Warman Driver Education Safety Program Proposal Various High Schools January 6, 2014 The following delineates each high school’s proposal to enhance and/or expand the Driver’s Education program at their respective schools: Cost Baker School: Amount One Simuride (Professional Edition) including a steering wheel, simulator seat, 22 inch monitor and computer from Aplusb Software Corporation. The teacher can use this to place students in simulated driving situations that allow them to practice driving in hazardous conditions. 1 $ 3,867.00 Cleaning, resurfacing and restriping and painting the Driver Education range by Gulf Coast Traffic Engineers. This will improve the condition of the current range that students practice their driving skills and help to maintain the life 2 of the range. 4,438.00 Ten 36” Orange Traffic Cones. These traffic cones will be used on the range to create driving patterns and parking spaces for students to practice and 3 develop their skills. 230.00 Crestview High School: Twelve Driving Simulator Hardware units and twelve steering wheel units including gear shifters and pedals from Aplusb Software Corporation. The teacher can use these units to place students in simulated driving situations that allow them to practice driving in hazardous conditions. 1 10,000.00 Niceville High School: Twelve Driving Simulator Hardware units and twelve steering wheel units including gear shifters and pedals from Aplusb Software Corporation. The teacher can use these units to place students in simulated driving situations that allow them to practice driving in hazardous conditions. 1 10,000.00 Packet Pg. 195 Fort Walton Beach High School: Twelve Driving Simulator Hardware units and twelve steering wheel units including gear shifters and pedals from Aplusb Software Corporation. The teacher can use these units to place students in simulated driving situations that allow them to practice driving in hazardous conditions. 1 10,000.00 Choctawhatchee High School: Cleaning, resurfacing and restriping and painting the Driver Education range by Gulf Coast Parking Lot Service. This will improve the condition of the current range that students practice their driving skills and help to maintain the life 1 of the range. 5,790.93 One ViewSonic DLP Projector and all of the necessary components to mount it and connect it to a computer from Howard Technology Solutions. This equipment will assist and enhance the classroom instruction provided to the 2 students. 857.00 A variety of DVDs that provide driving tips, safe driving information, instruction for driving in hazardous conditions, dangers of drinking and driving, the dangers associated with speeding and many more topics provided by Meridian Education. These DVDs will provide students with additional instruction and visual images of the results of safe versus unsafe driving 3 practices. 1,368.59 Six Quick Deploy Stop Signs from Traffic Cones For Less. These stop sign will be used on the Driver Education range to allow students to practice 4 appropriate braking in order to stop a vehicle correctly. 104.00 Two supplemental textbooks and one set of supplemental reading books providing students with technical information provided by AAA Foundation for Traffic Safety. These reading materials will provide students with the answers to questions that arise that may not be covered in the Driver Education class but is still good information for students to have. 5 79.85 Fifteen Driver Education textbooks entitled, Drive Right, the 2010 edition. This is the most current state adopted textbook for use in a Driver Education class. This textbook will be used to provide students with driver education information that is specific to the state of Florida as well as general information that is required for the course to meet the curriculum 6 requirements set forth by the state. 869.55 A quantity of general classroom supplies from Office Depot that includes tape, markers, marker board cleaner, pencil sharpener, printer ink and a projection screen for the projector that is being ordered from another company. These materials will be used to facilitate the instruction of the class. 7 563.64 Total $ 48,168.56 Packet Pg. 196  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for drive sober in Destin grant in the amount of $50,000. Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations from United States Department of Transportation-Federal Aviation Administration (USDOT-FAA) for designing and constructing an aircraft rescue and firefighting (ARFF) station at Northwest Florida Regional Airport grant in the amount of $2,565,548. Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations auto rental security rent abatement in the amount of $90,146. BT-14-21 Capital Outlay Construction Fund in the amount of $15,000. Carryforward fiscal year 2013 Town of Cinco Bayou funding. BT-14-22 Airport Enterprise Fund in the amount of $71,000. Purchase a 800 power sweeper, rider with passenger facility charges (PFC). BT-14-23 Airport Enterprise Fund in the amount of $23,225. Rate and charges completed and additional funding is required for rent abatement. BT-14-24 General Fund in the amount of $1,620. County Administrator request payment of prior year 4th quarter funds to Baker Museum. BT-14-25 Tourist Development Fund in the amount of $526,103. Western Destin Beach Restoration was not budgeted in the FY14 budget and FY13 available balance was carried forward in cash. This moves the reserves to the expenditure line item again. Packet Pg. 197  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for drive sober in Destin grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – Sheriff 701482R-331210 $50,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Budget Transfer-Sheriff-Law Enforcement 701482-591086 $50,000 Adopted this regular session the 4th day of February 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 198  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET AIRPORT ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from United States Department of Transportation-Federal Aviation Administration (USDOT-FAA) for designing and constructing an aircraft rescue and firefighting (ARFF) station at Northwest Florida Regional Airport grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Airport Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Airports – Federal 741311R-331410 $2,565,548 EXPENDITURES DEPT-ACCOUNT AMOUNT Eglin ARFF Building 741311-562426 $2,565,548 Adopted this regular session the 4th day of February 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 199  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET AIRPORT ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for auto rental security rent abatement, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Airport Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Auto Rentals-Security 4203R-344124 $90,146 EXPENDITURES DEPT-ACCOUNT AMOUNT Reserve for Contingencies 4299-599090 $90,146 Adopted this regular session the 4th day of February 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: FDOT Grant for Destin Control Tower DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to accept a Florida Department of Transportation (FDOT) grant offer to construct/equip the Air Traffic Control Tower (ATCT) at Destin Airport. BACKGROUND: The FDOT has offered a third Joint Participation Agreement (JPA) in the amount of $271,500.00 (80%) with a local match requirement of $67,875.00 (20%) toward the total estimated ATCT cost of approximately $4,769,739.00. The FAA is expected to provide $2,000,000 (statutory limit) of Airport Improvement Program (entitlements) with the balance coming from the FDOT and the County. The County share includes $1,000,000.00 from Passenger Facility Charges, and $283,057 of Reserve funding. Two previous JPAs totaled $1,215,182. The total cost includes an environmental assessment, site study, design, roadway utilities and the tower construction. OPTIONS: Approve, Disapprove, Table RECOMMENDATIONS: Staff recommends approval and authorization for the Chairman to sign the Joint Participation Agreement and attached Signature Resolution. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 206 Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212 Packet Pg. 213 Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229 Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Submission FY 2014 FAA Grant Pre-applications DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve three Federal Aviation Administration (FAA) grant pre-applications for FY 2014 BACKGROUND: Each year, the FAA calls for pre-applications for Airport Improvement Program grant funding. The pre-application is for FAA programming of funds only. Each formal application will follow when projects have been bid and firm funding requirements are known. Projects are funded from Entitlement Funds appropriated by Congress from the Airport and Airway Trust Fund consisting of various aviation taxes. Commercial Service Airports receive entitlement funding by formula based on passenger boardings. Okaloosa's CY 2012 enplanements of 373,542 result in $2,723,656. The FY 2014 requested project funding totals $3,353,000 which requires $629,344 of prior year unused availability. The three requested projects are: $2,000,000 for Destin's Air Traffic Control Tower, $1,260,000 for two ground level Passenger Loading Bridges (PLB) to replace unsafe ramps, and $93,000 to install baggage lifts on three existing PLB to meet the current standard. These requested FAA funds meet 90% of the total cost, with FDOT and local Passenger Facility Charges equally sharing the remaining 10%. These projects were approved in the FY 2014 budget Capital Improvement Program. OPTIONS: Approve, Disapprove, Table RECOMMENDATIONS: Recommend approval of the attached three Federal Aviation Administration project pre-applications. 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Two appraisals will be required and BCC authorization is also requested to select and contract with two qualified appraisal firms to perform the appraisals. Once a negotiated price has been reached, OCWS staff will bring the matter back to the BCC for review and approval. The owners (Miracle Strip Lodge C/O Grand Lodge of Florida, 1664 West 42nd Street, Hialeah, FL, 33012) are willing to lease the property on a month to month basis while the appraisal and purchase price negotiations are being conducted. OCWS staff requests BCC approval to pay 1/12th of the contracted annual lease amount ($241.67) each month during the appraisal and negotiating process. BACKGROUND: Okaloosa County entered into a lease with the Miracle Strip Lodge No. 60 of the Independent Order of Odd Fellows (IOOF) on February 22, 1994 for the use of the western section of the south (front) parking lot. OCWS paid for the curb and pavement of the parking space, which is still in use. The original lease had a ten year term with two ten year renewals. Both parties exercised the first ten year renewal in 2004 and in subsequent discussions, the owners had indicated that they would exercise the second ten year renewal. The owners of the IOOF temple have somewhat abruptly informed staff that they do not wish to renew the lease and have instead stated an interest in selling all of the property, including the existing temple building to the OCWS. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff requests approval to rent month to month pending the possible purchase of the property. Staff also requests approval to move forward with purchase negotiations and an appraisal of the property. OCWS staff requests BCC approval to pay the owners 1/12th of the contracted annual lease amount ($241.67) each month during the appraisal and negotiating process. Once a price has been negotiated, the matter will be brought back before the BCC for review and approval. Packet Pg. 348 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 349  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Set Public Hearing for Ordinance Expanding Regional Activity Center Boundary DEPARTMENT: Growth Management BCC DISTRICT: 5 - Commissioner Windes STATEMENT OF ISSUE: The County has received a request to expand the boundaries of the Mid-Bay Regional Activity Center (RAC), and to extend the vesting period for vehicle trips obtained through the construction of roads within the RAC. As provided in Chapter 28-24, FAC, it is necessary to adopt an ordinance to create or expand a Regional Activity Center. BACKGROUND: In 2000, the Board of County Commissioners adopted Ordinance 00-11 creating the Mid-Bay Regional Activity Center. The purpose for creating the RAC is to increase the thresholds according to which a proposed development would have to undergo development of regional impact (DRI) review. Subsequent to the adoption of the ordinance, the County entered into an Infrastructure Agreement with the property owners to provide roads to serve the anticipated development. Development within the RAC to date includes Destin Commons, Lowes, and Rooms-to-Go, and additional development has been approved through the Turnberry Harbour Planed Unit Development. Through the current request, the applicants are requesting to add some additional areas, including the Mid-Bay Marina (an already approved DRI) as well as parcels on the northeast and generally east side of the RAC that will become part of the Turnberry PUD. The areas to be added and the revised boundary of the additions are approved are shown in the attachments. In addition, the applicants are requesting that the ordinance by which the RAC will be expanded also include a 20 year extension of the period of time for which the vehicle trips gained through the road improvements completed per the infrastructure agreement will be vested. OPTIONS: Set the public hearing, or not set the public hearing. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners set a public hearing for Tuesday, February 18, 2014 at 6:30 PM or thereafter to consider an ordinance that would, if adopted, expand the boundaries of the Mid-Bay Regional Activity Center and extend the vesting period for vehicle trips until 2035. RECOMMENDED BY: Packet Pg. 350 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 351 Packet Pg. 352 Packet Pg. 353  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Proposed Change to TDC Ordinance DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Staff requests guidance from the BOCC with respect to the disbursement of Tourist Development Tax revenues to museums and aquariums within the taxing district. BACKGROUND: Through discussions with TDD legal counsel an amendment to the TDC Ordinance could allow nominal funding to museums and aquariums. In order to amend the TDC ordinance, the following steps will need to be taken: 1) BoCC directs staff/legal counsel to prepare a proposed amendment to the TDC Ordinance; 2) The proposed amendment is presented to the TDC for a recommendation; 3) The TDC recommendation is presented to the BoCC for final consideration. Please note that pursuant to Section 125.0104(4)(d), F.S., the TDC ordinance may not be substantially amended except by a super-majority vote. RECOMMENDATION: Staff requests BoCC direction regarding amending the TDC ordinance to allow the use of TDD tax revenue for the funding of museums and aquariums. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 354  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Final Payment Contract C08-1577-TDC Destin Chamber of Commerce DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request final payment for contract C08-1577-TDC, Destin Area Chamber of Commerce in the amount of $5,000. BACKGROUND: This contract expired 09/30/2013; however, final payment for the fourth quarter (7/1/13-9/30/13) of the agreement has not yet been made. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve final payment on contract C08-1577-TDC. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Communications Tower Document for Verizon Wireless DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Approval of the Nationwide Programmatic Agreement for Verizon Wireless for the Communications Tower in Shalimar to bring Verizon Wireless regulatory compliance up to date. BACKGROUND: In May 1995, Okaloosa County entered a lease agreement with Centel Cellular for communications services. Okaloosa County agreed to have Centel demolish and remove an antiquated communications tower and erect a monopole communications tower in its place. The location of the tower site is behind the Courthouse Annex in Shalimar. Upon completion of the monopole tower, Centel transferred ownership to Okaloosa County for emergency communication services in exchange for Centel to place cellular antennas and an equipment shelter for their wireless business purposes. Centel Cellular became Alltell Wireless, which is now Verizon Wireless. Verizon intends to add three (3) new antennas and three (3) new amplifiers on the tower, as well as one (1) new equipment rack inside the existing shelter. According to the lease and existing amendments, a new amendment would be required if the number of antennas exceeds 9 or exceeds 351 lbs in aggregate. The total number of antennas following the changes will be 9 and the total aggregate weight will be 343.2 lbs, both of which are under the allowable limits. Verizon has also provided a structural analysis, which takes into account the proposed changes. In order to bring Verizon Wireless regulatory compliance up to date, the Nationwide Programmatic Agreement (NPA) requires the signature of the tower owner, which would be the Chairman of the Board of County Commissioners. This agenda request is to have the Chairman execute the NPA document. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the Nationwide Programmatic Agreement with Verizon Wireless. Packet Pg. 363 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 364  RECEIVED JAN 02014 CA-k CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number:O& Contractor/Lessee Name:____________________________ Grant Funded: YES_ NO Purpose: flJfr JP PLIY Date/Term: 1. El GREATER THAN $50,000 Amount: 2. GREATER THAN $25,000 Department: P5 3. El $25,000 OR LESS Dept. Monitor Name: b, L~ Document has been reviewed and includes any aftachmenls or exhibits. Purchasing Review Date: Risk Management Review Date: County Attorney Review wit : Date:____ County Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 365 STRUCTURAL ANALYSIS REPORT MONOPOLE Prepared For: PM&A 30 Mansell Court, Suite 103 Roswell, GA 30076 Verizon Wireless Cell Site Name: Shalimar 1250 N Eglin Pkwy Shalimar, FL 32579 Destek Job No: 010010333 November 7, 2013 DESTEK ENGINEERING, LLC 5150 Stilesboro Road, Suite 510, Kennesaw, GA 30152 ‐Tel: (770) 693‐0835 Packet Pg. 366  Shalimar – Structural Analysis CONTENTS 1.0 ‐ SUBJECT AND REFERENCES 1.1 ‐ STRUCTURE 2.0 ‐ EXISTING AND PROPOSED APPURTENANCES 3.0 ‐ CODES AND LOADING 4.0 ‐ STANDARD CONDITIONS FOR ENGINEERING SERVICES ON EXISTING STRUCTURES 5.0 ‐ ANALYSIS AND ASSUMPTIONS 6.0 ‐ RESULTS AND CONCLUSION APPENDICES A ‐ SOFTWARE OUTPUT Page |0 DESTEK ENGINEERING, LLC 5150 Stilesboro Road, Suite 510, Kennesaw, GA 30152 ‐Tel: (770) 693‐0835 Packet Pg. 367  Shalimar – Structural Analysis 1.0 SUBJECT AND REFERENCES The purpose of this analysis is to evaluate the structural capacity of the existing 181.25 feet tall monopole, located at 1250 N Eglin Pkwy, Shalimar, FL 32579, for the addition of wireless telecommunication appurtenances proposed by Verizon Wireless. The structural analysis is based on the following documentation provided to Destek Engineering, LLC (Destek):  Structural Analysis Report prepared by FS Tan Land Surveyors & Consulting Engineers Inc., dated 5/17/2011.  Final Antenna Design – Shalimar, provided by Verizon Wireless.  Site Photographs provided by PM&A 1.1 STRUCTURE The structure is a 181.25 feet tall, 12‐sided tapered monopole which is attached to the foundation with anchor bolts and a base plate. The pole is formed by the following sections: SECTION LAP SPLICE (IN) SHAFT TOP DIA/BOT YIELD LENGTH (FT) THICKNESS (IN) DIA (IN/IN) STRENGTH (KSI) 46.00 48.00 0.40 15.00/28.55 65 52.00 62.00 0.53 26.30/41.29 65 44.00 67.00 0.54 38.74/51.42 65 53.00 ‐ 0.60 48.73/64.00 65 2.0 EXISTING AND PROPOSED APPURTENANCES Verizon Wireless is proposing the following changes on the monopole: Existing Verizon Wireless appurtenance configuration RAD CENTER (FT) ANTENNA & TMA MOUNT FEED LINES 175 (6) WPA‐80063‐8CF (3) T‐Arms (12) 1 5/8” (3) LNX‐6515DS‐VTM Proposed Verizon Wireless appurtenances RAD CENTER (FT) ANTENNA & TMA MOUNT FEED LINES 175 (3) HBX‐6517DS‐VTM (3) T‐Arms (3) E15Z09P94 TMAs Page |1 DESTEK ENGINEERING, LLC 5150 Stilesboro Road, Suite 510, Kennesaw, GA 30152 ‐Tel: (770) 693‐0835 Packet Pg. 368  Shalimar – Structural Analysis Final Verizon Wireless appurtenance configuration RAD CENTER (FT) ANTENNA & TMA MOUNT FEED LINES CARRIER 175 (6) WPA‐80063‐8CF (3) T‐Arms (12) 1 5/8” (3) LNX‐6515DS‐VTM (3) HBX‐6517DS‐VTM (3) E15Z09P94 TMAs Existing Appurtenances by Others RAD CENTER (FT) ANTENNA & TMA MOUNT FEED LINES CARRIER 181.25 (10) DB224 Low Profile (10) 1 1/4” (2) DB810 Platform 142.5 (6) X7C‐FRO‐440 Low Profile (6) 1 5/8” Platform 137 (9) LPA‐7060 (3) T‐Arms (9) 7/8” 3.0 CODES AND LOADING The monopole was analyzed per 2010 Florida Building Code, which references ANSI/TIA/EIA‐ 222‐G‐1. The following wind loading was used in compliance with the standard for Okaloosa County.  Ultimate Design Wind speed at the site is 143 mph (interpolated between the contours). Basic wind speed (Wo) without ice = 143*(0.6)1/2=111 mph  Service wind speed 60 mph  Exposure D  Structure Class II, Importance Factor = 1.0 The following load combinations were used with wind blowing at 0o, 60o and 90o, measured from a line normal to the face of the monopole.  1.2D +1.6Wo  0.9D +1.6Wo  1.2D + 1.0Di + 1.0Wi D: Dead Load of structure and appurtenances Wo: Wind Load, without ice Wi: Wind Load, with ice Di: Weight of ice due to factored ice thickness Page |2 DESTEK ENGINEERING, LLC 5150 Stilesboro Road, Suite 510, Kennesaw, GA 30152 ‐Tel: (770) 693‐0835 Packet Pg. 369  Shalimar – Structural Analysis 4.0 STANDARD CONDITIONS FOR ENGINEERING SERVICES ON EXISTING STRUCTURES The analysis is based on the information provided to Destek and is assumed to be current and correct. Unless otherwise noted, the structure is assumed to be in good condition, free of defects and can achieve theoretical strength. It is assumed that the structure has been maintained and shall be maintained during its service. The superstructure and the foundation system are assumed to be designed with proper engineering practice and fabricated, constructed and erected in accordance with the design documents. Destek will accept no liability which may arise due to any existing deficiency in design, material, fabrication, erection, construction, etc. or lack of maintenance. The analysis does not include a qualification of the mounts attached on the structure or their connections. The analysis is performed to verify the capacity of the main structural members, which is the current practice in the tower industry. The analysis results presented in this report are only applicable for the previously mentioned existing and proposed appurtenances. Any deviation of the appurtenances and appurtenance placement will require Destek to generate an additional structural analysis. Additionally, the proposed linear appurtenances should be placed per recommendations of this report. 5.0 ANALYSIS AND ASSUMPTIONS The monopole was analyzed by utilizing Risa Tower, a non‐linear, 3‐Dimensional, finite element analysis software package, a product of Risa Technologies. Software output for this analysis is provided in Appendix‐A of this report. The shaft thicknesses are based on field measurements (listed in the referenced analysis), which do not appear to be the typical industry practice. We recommend these values to be verified. The following was assumed based on common industry practice: Shaft Steel: 65 ksi yield strength Base Plate Steel: 60 ksi yield strength Anchor Bolts: 75 ksi yield strength. Page |3 DESTEK ENGINEERING, LLC 5150 Stilesboro Road, Suite 510, Kennesaw, GA 30152 ‐Tel: (770) 693‐0835 Packet Pg. 370  Shalimar – Structural Analysis 6.0 RESULTS AND CONCLUSION Based on a feasibility analysis per ANSI/TIA‐222‐G‐1, the existing monopole is found to have adequate structural capacity for the proposed loading by Verizon Wireless. As a maximum, base plate is stressed to 90% of capacity. Monopole shafts are stressed to maximum 89% of capacity. Anchor bolts are stressed below capacity as well. Information regarding the existing soils and foundation system was not available at the time of this analysis, thus a foundation analysis could not be completed. Reactions Comparison Maximums Destek Analysis FS Tan Analysis Moment (kip*ft) 9542 9344 Shear (kips) 88.3 105.8 Should you have any questions about this report, please contact Ahmet Colakoglu at (770) 693‐0835 or acolakoglu@destekengineering.com. Sincerely, Destek Engineering, LLC 10‐7‐2013 Ahmet Colakoglu, P.E. Florida Professional Engineer License No: 69688 Page |4 DESTEK ENGINEERING, LLC 5150 Stilesboro Road, Suite 510, Kennesaw, GA 30152 ‐Tel: (770) 693‐0835 Packet Pg. 371  APPENDIX A SOFTWARE OUTPUT Packet Pg. 372  DB810K DB224 LNX-6515DS-VTM HBX-6517DS-VTM Commscope (2) Low T-Arm (3) Antel LPA-70060-8CF-EDIN-X X7C-FRO-440 Profile WPA-80063-8CF Platform - E15Z09P94 with with withpipe pipe 2" with Pipe TMA with pipe Pipe 181.25 - 179.5 179.5 176 143.5 138 181.3 ft DESIGNED APPURTENANCE LOADING TYPE ELEVATION TYPE ELEVATION DB810K 181.25 - 179.5 LNX-6515DS-VTM with pipe 176 DB224 181.25 - 179.5 LNX-6515DS-VTM with pipe 176 DB224 181.25 - 179.5 HBX-6517DS-VTM with 2" Pipe 176 DB224 181.25 - 179.5 HBX-6517DS-VTM with 2" Pipe 176 DB810K 181.25 - 179.5 HBX-6517DS-VTM with 2" Pipe 176 DB224 181.25 - 179.5 Commscope - E15Z09P94 TMA 176 15.0000 28.2552 DB224 181.25 - 179.5 Commscope - E15Z09P94 TMA 176 0.4000 4279.7 46.00 12 1 DB224 181.25 - 179.5 Commscope - E15Z09P94 TMA 176 DB224 181.25 - 179.5 T-Arm 176 DB224 181.25 - 179.5 (2) X7C-FRO-440 with pipe 143.5 DB224 181.25 - 179.5 (2) X7C-FRO-440 with pipe 143.5 DB224 181.25 - 179.5 (2) X7C-FRO-440 with pipe 143.5 Low Profile Platform 179.5 Low Profile Platform 143.5 T-Arm 176 T-Arm 138 T-Arm 176 T-Arm 138 4.00 (2) Antel WPA-80063-8CF with pipe 176 T-Arm 138 135.3 ft (2) Antel WPA-80063-8CF with pipe 176 (3) LPA-70060-8CF-EDIN-X with Pipe 138 (2) Antel WPA-80063-8CF with pipe 176 (3) LPA-70060-8CF-EDIN-X with Pipe 138 LNX-6515DS-VTM with pipe 176 (3) LPA-70060-8CF-EDIN-X with Pipe 138 MATERIAL STRENGTH GRADE Fy Fu GRADE Fy Fu A572-65 65 ksi 80 ksi 52.00 26.3026 41.2867 10045.1 0.5300 TOWER DESIGN NOTES 12 2 1. Tower is located in Okaloosa County, Florida. 2. Tower designed for Exposure D to the TIA-222-G Standard. 3. Tower designed for a 111 mph basic wind in accordance with the TIA-222-G Standard. 4. Deflections are based upon a 60 mph wind. 5. TOWER RATING: 88.8% A572-65 5.17 87.3 ft 44.00 38.7379 51.4168 11594.8 0.5400 12 3 5.58 48.4 ft 53.00 48.7279 64.0002 19430.0 0.6000 12 4 AXIAL 68169 lb MOMENT 9542257 lb-ft SHEAR 88328 lb 1.0 ft 45349.5 TORQUE 5726 lb-ft REACTIONS - 111 mph WIND Number of Sides Thickness (in) Lap Splice (ft) Top Dia (in) Bot Dia (in) Weight (lb) Length (ft) Section Grade Destek Engineering, LLC Job: 010010333 5150 Stilesboro Road, Ste 510 Project: Shalimar Client: Drawn by: Kennesaw, GA 30152 PM&A Ahmet Colakoglu App'd: Code: Date: Scale: Phone: 770-693-0835 TIA-222-G 11/07/13 NTS FAX: Path: Packet Pg. 373 Z:\Destek\Projects\01 - PM&A\010010333 - SHALIMAR\Risa Tower\Shalimar.eri Dwg No. E-1  Job Page RISATower 010010333 1 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu  Tower Input Data There is a pole section. This tower is designed using the TIA-222-G standard. The following design criteria apply: Tower is located in Okaloosa County, Florida. Basic wind speed of 111 mph. Structure Class II. Exposure Category D. Topographic Category 1. Crest Height 0.00 ft. Deflections calculated using a wind speed of 60 mph. A non-linear (P-delta) analysis was used. Pressures are calculated at each section. Stress ratio used in pole design is 1. Local bending stresses due to climbing loads, feedline supports, and appurtenance mounts are not considered. Options Consider Moments - Legs Distribute Leg Loads As Uniform Treat Feedline Bundles As Cylinder Consider Moments - Horizontals Assume Legs Pinned Use ASCE 10 X-Brace Ly Rules Consider Moments - Diagonals √ Assume Rigid Index Plate √ Calculate Redundant Bracing Forces Use Moment Magnification √ Use Clear Spans For Wind Area Ignore Redundant Members in FEA √ Use Code Stress Ratios √ Use Clear Spans For KL/r √ SR Leg Bolts Resist Compression √ Use Code Safety Factors - Guys √ Retension Guys To Initial Tension √ All Leg Panels Have Same Allowable Escalate Ice √ Bypass Mast Stability Checks Offset Girt At Foundation Always Use Max Kz √ Use Azimuth Dish Coefficients √ Consider Feedline Torque Use Special Wind Profile √ Project Wind Area of Appurt. √ Include Angle Block Shear Check √ Include Bolts In Member Capacity √ Autocalc Torque Arm Areas Poles √ Leg Bolts Are At Top Of Section √ SR Members Have Cut Ends Include Shear-Torsion Interaction √ Secondary Horizontal Braces Leg √ Sort Capacity Reports By Component Always Use Sub-Critical Flow Use Diamond Inner Bracing (4 Sided) Triangulate Diamond Inner Bracing Use Top Mounted Sockets Add IBC .6D+W Combination Tapered Pole Section Geometry Section Elevation Section Splice Number Top Bottom Wall Bend Pole Grade Length Length of Diameter Diameter Thickness Radius ft ft ft Sides in in in in L1 181.25-135.25 46.00 4.00 12 15.0000 28.2552 0.4000 1.6000 A572-65 (65 ksi) L2 135.25-87.25 52.00 5.17 12 26.3026 41.2867 0.5300 2.1200 A572-65 (65 ksi) L3 87.25-48.42 44.00 5.58 12 38.7379 51.4168 0.5400 2.1600 A572-65 (65 ksi) L4 48.42-1.00 53.00 12 48.7279 64.0002 0.6000 2.4000 A572-65 (65 ksi) Packet Pg. 374  Job Page RISATower 010010333 2 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Tapered Pole Properties Section Tip Dia. Area I r C I/C J It/Q w w/t in in2 in4 in in in3 in4 in2 in L1 15.5291 18.8048 511.6352 5.2268 7.7700 65.8475 1036.7115 9.2552 2.9480 7.37 29.2519 35.8775 3553.2082 9.9722 14.6362 242.7686 7199.7631 17.6578 6.5004 16.251 L2 28.4237 43.9835 3728.9887 9.2266 13.6247 273.6926 7555.9422 21.6473 5.6287 10.62 42.7432 69.5554 14747.3894 14.5909 21.3865 689.5648 29882.2090 34.2331 9.6444 18.197 L3 41.6458 66.4185 12369.5582 13.6748 20.0662 616.4364 25064.0785 32.6892 8.9346 16.545 53.2306 88.4646 29227.7053 18.2139 26.6339 1097.3875 59223.2549 43.5396 12.3325 22.838 L4 52.1125 92.9831 27490.6039 17.2298 25.2411 1089.1223 55703.4165 45.7635 11.4511 19.085 66.2579 122.4892 62844.2032 22.6973 33.1521 1895.6321 127339.393 60.2855 15.5441 25.907 5 Tower Gusset Gusset Gusset Grade Adjust. Factor Adjust. Weight Mult. Double Angle Double Angle Elevation Area Thickness Af Factor Stitch Bolt Stitch Bolt (per face) Ar Spacing Spacing Diagonals Horizontals ft ft2 in in in L1 1 1 1 181.25-135.25 L2 1 1 1 135.25-87.25 L3 87.25-48.42 1 1 1 L4 48.42-1.00 1 1 1 Feed Line/Linear Appurtenances - Entered As Area Description Face Allow Component Placement Total CAAA Weight or Shield Type Number Leg ft ft2/ft plf AVA5-50 (7/8 LOW C No Inside Pole 138.00 - 7.00 9 No Ice 0.00 0.30 DENSI.FOAM) AVA7-50 (1-5/8 LOW C No Inside Pole 143.50 - 7.00 6 No Ice 0.00 0.72 DENSI. FOAM) AVA7-50 (1-5/8 LOW C No Inside Pole 176.00 - 1.00 3 No Ice 0.00 0.72 DENSI. FOAM) LCF114-50J (1-1/4 C No Inside Pole 181.00 - 1.00 10 No Ice 0.00 0.70 FOAM) AVA5-50 (7/8 LOW C No CaAa (Out Of 176.00 - 7.00 9 No Ice 0.11 0.30 DENSI.FOAM) Face) Feed Line/Linear Appurtenances Section Areas Tower Tower Face AR AF CAAA CAAA Weight Section Elevation In Face Out Face ft ft2 ft2 ft2 ft2 lb L1 181.25-135.25 A 0.000 0.000 0.000 0.000 0.00 B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 40.343 561.36 L2 135.25-87.25 A 0.000 0.000 0.000 0.000 0.00 B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 47.520 906.24 L3 87.25-48.42 A 0.000 0.000 0.000 0.000 0.00 Packet Pg. 375  Job Page RISATower 010010333 3 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Tower Tower Face AR AF CAAA CAAA Weight Section Elevation In Face Out Face ft ft2 ft2 ft2 ft2 lb B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 38.445 733.17 L4 48.42-1.00 A 0.000 0.000 0.000 0.000 0.00 B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 41.003 836.91 Feed Line/Linear Appurtenances Section Areas - With Ice Tower Tower Face Ice AR AF CAAA CAAA Weight Section Elevation or Thickness In Face Out Face ft Leg in ft2 ft2 ft2 ft2 lb L1 181.25-135.25 A 0.584 0.000 0.000 0.000 0.000 0.00 B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 83.182 1017.72 L2 135.25-87.25 A 0.564 0.000 0.000 0.000 0.000 0.00 B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 97.981 1443.79 L3 87.25-48.42 A 0.537 0.000 0.000 0.000 0.000 0.00 B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 77.862 1145.71 L4 48.42-1.00 A 0.486 0.000 0.000 0.000 0.000 0.00 B 0.000 0.000 0.000 0.000 0.00 C 0.000 0.000 0.000 81.030 1244.94 Feed Line Center of Pressure Section Elevation CPX CPZ CPX CPZ Ice Ice ft in in in in L1 181.25-135.25 -0.7748 0.4473 -1.1618 0.6708 L2 135.25-87.25 -0.9313 0.5377 -1.4881 0.8592 L3 87.25-48.42 -0.9934 0.5736 -1.6433 0.9488 L4 48.42-1.00 -0.9092 0.5249 -1.5476 0.8935 Shielding Factor Ka Tower Feed Line Description Feed Line Ka Ka Section Record No. Segment Elev. No Ice Ice Discrete Tower Loads Packet Pg. 376  Job Page RISATower 010010333 4 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Description Face Offset Offsets: Azimuth Placement CAAA CAAA Weight or Type Horz Adjustment Front Side Leg Lateral Vert ft ° ft ft2 ft2 lb ft ft (2) Antel WPA-80063-8CF A From Leg 4.00 0.0000 176.00 No Ice 10.92 8.12 62.85 with pipe 0.00 0.00 (2) Antel WPA-80063-8CF B From Leg 4.00 0.0000 176.00 No Ice 10.92 8.12 62.85 with pipe 0.00 0.00 (2) Antel WPA-80063-8CF C From Leg 4.00 0.0000 176.00 No Ice 10.92 8.12 62.85 with pipe 0.00 0.00 LNX-6515DS-VTM with A From Leg 4.00 0.0000 176.00 No Ice 11.67 9.83 102.85 pipe 0.00 0.00 LNX-6515DS-VTM with B From Leg 4.00 0.0000 176.00 No Ice 11.67 9.83 102.85 pipe 0.00 0.00 LNX-6515DS-VTM with C From Leg 4.00 0.0000 176.00 No Ice 11.67 9.83 102.85 pipe 0.00 0.00 HBX-6517DS-VTM with 2'' A From Leg 4.00 0.0000 176.00 No Ice 5.42 4.96 50.55 Pipe 0.00 0.00 HBX-6517DS-VTM with 2'' B From Leg 4.00 0.0000 176.00 No Ice 5.42 4.96 50.55 Pipe 0.00 0.00 HBX-6517DS-VTM with 2'' C From Leg 4.00 0.0000 176.00 No Ice 5.42 4.96 50.55 Pipe 0.00 0.00 Commscope - E15Z09P94 A From Leg 4.00 0.0000 176.00 No Ice 0.52 0.36 11.90 TMA 0.00 0.00 Commscope - E15Z09P94 B From Leg 4.00 0.0000 176.00 No Ice 0.52 0.36 11.90 TMA 0.00 0.00 Commscope - E15Z09P94 C From Leg 4.00 0.0000 176.00 No Ice 0.52 0.36 11.90 TMA 0.00 0.00 T-Arm A From Leg 2.00 0.0000 176.00 No Ice 4.00 4.00 400.00 0.00 0.00 T-Arm B From Leg 2.00 0.0000 176.00 No Ice 4.00 4.00 400.00 0.00 0.00 T-Arm C From Leg 2.00 0.0000 176.00 No Ice 4.00 4.00 400.00 0.00 0.00 *** (3) LPA-70060-8CF-EDIN-X A From Leg 4.00 0.0000 138.00 No Ice 9.47 11.66 82.85 with Pipe 0.00 0.00 (3) LPA-70060-8CF-EDIN-X B From Leg 4.00 0.0000 138.00 No Ice 9.47 11.66 82.85 with Pipe 0.00 0.00 (3) LPA-70060-8CF-EDIN-X C From Leg 4.00 0.0000 138.00 No Ice 9.47 11.66 82.85 with Pipe 0.00 0.00 T-Arm A From Leg 2.00 0.0000 138.00 No Ice 6.00 6.00 400.00 0.00 Packet Pg. 377  Job Page RISATower 010010333 5 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Description Face Offset Offsets: Azimuth Placement CAAA CAAA Weight or Type Horz Adjustment Front Side Leg Lateral Vert ft ° ft ft2 ft2 lb ft ft 0.00 T-Arm B From Leg 2.00 0.0000 138.00 No Ice 6.00 6.00 400.00 0.00 0.00 T-Arm C From Leg 2.00 0.0000 138.00 No Ice 6.00 6.00 400.00 0.00 0.00 *** (2) X7C-FRO-440 with pipe A From Leg 4.00 0.0000 143.50 No Ice 9.42 4.31 61.25 0.00 0.00 (2) X7C-FRO-440 with pipe B From Leg 4.00 0.0000 143.50 No Ice 9.42 4.31 61.25 0.00 0.00 (2) X7C-FRO-440 with pipe C From Leg 4.00 0.0000 143.50 No Ice 9.42 4.31 61.25 0.00 0.00 Low Profile Platform C None 0.0000 143.50 No Ice 31.30 31.30 1822.00 *** DB810K C From Face 4.00 0.0000 181.25 - 179.50 No Ice 4.08 4.08 35.00 -6.00 0.00 DB224 C From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 -2.00 0.00 DB224 C From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 2.00 0.00 DB224 C From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 6.00 0.00 DB810K A From Face 4.00 0.0000 181.25 - 179.50 No Ice 4.08 4.08 35.00 -6.00 0.00 DB224 A From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 -2.00 0.00 DB224 A From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 2.00 0.00 DB224 A From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 6.00 0.00 DB224 B From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 -6.00 0.00 DB224 B From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 -2.00 0.00 DB224 B From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 2.00 0.00 DB224 B From Face 4.00 0.0000 181.25 - 179.50 No Ice 3.15 3.15 32.00 6.00 0.00 Low Profile Platform C None 0.0000 179.50 No Ice 31.30 31.30 1822.00 Packet Pg. 378  Job Page RISATower 010010333 6 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Load Combinations Comb. Description No. 1 Dead Only 2 1.2 Dead+1.6 Wind 0 deg - No Ice 3 0.9 Dead+1.6 Wind 0 deg - No Ice 4 1.2 Dead+1.6 Wind 30 deg - No Ice 5 0.9 Dead+1.6 Wind 30 deg - No Ice 6 1.2 Dead+1.6 Wind 60 deg - No Ice 7 0.9 Dead+1.6 Wind 60 deg - No Ice 8 1.2 Dead+1.6 Wind 90 deg - No Ice 9 0.9 Dead+1.6 Wind 90 deg - No Ice 10 1.2 Dead+1.6 Wind 120 deg - No Ice 11 0.9 Dead+1.6 Wind 120 deg - No Ice 12 1.2 Dead+1.6 Wind 150 deg - No Ice 13 0.9 Dead+1.6 Wind 150 deg - No Ice 14 1.2 Dead+1.6 Wind 180 deg - No Ice 15 0.9 Dead+1.6 Wind 180 deg - No Ice 16 1.2 Dead+1.6 Wind 210 deg - No Ice 17 0.9 Dead+1.6 Wind 210 deg - No Ice 18 1.2 Dead+1.6 Wind 240 deg - No Ice 19 0.9 Dead+1.6 Wind 240 deg - No Ice 20 1.2 Dead+1.6 Wind 270 deg - No Ice 21 0.9 Dead+1.6 Wind 270 deg - No Ice 22 1.2 Dead+1.6 Wind 300 deg - No Ice 23 0.9 Dead+1.6 Wind 300 deg - No Ice 24 1.2 Dead+1.6 Wind 330 deg - No Ice 25 0.9 Dead+1.6 Wind 330 deg - No Ice 26 Dead+Wind 0 deg - Service 27 Dead+Wind 30 deg - Service 28 Dead+Wind 60 deg - Service 29 Dead+Wind 90 deg - Service 30 Dead+Wind 120 deg - Service 31 Dead+Wind 150 deg - Service 32 Dead+Wind 180 deg - Service 33 Dead+Wind 210 deg - Service 34 Dead+Wind 240 deg - Service 35 Dead+Wind 270 deg - Service 36 Dead+Wind 300 deg - Service 37 Dead+Wind 330 deg - Service Maximum Member Forces Section Elevation Component Condition Gov. Axial Major Axis Minor Axis No. ft Type Load Moment Moment Comb. lb lb-ft lb-ft L1 181.25 - Pole Max Tension 26 0.00 -0.01 -0.00 135.25 Max. Compression 1 -10788.48 84.18 -69.39 Max. Mx 20 -8927.61 796100.32 -26.53 Max. My 14 -8927.74 86.10 -796081.84 Max. Vy 20 -30580.50 796100.32 -26.53 Max. Vx 14 30580.46 86.10 -796081.84 Packet Pg. 379  Job Page RISATower 010010333 7 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Section Elevation Component Condition Gov. Axial Major Axis Minor Axis No. ft Type Load Moment Moment Comb. lb lb-ft lb-ft Max. Torque 11 -1193.29 L2 135.25 - 87.25 Pole Max Tension 1 0.00 0.00 0.00 Max. Compression 8 -23061.96 -2949622.8 -178.57 6 Max. Mx 20 -23061.13 2950204.37 -178.56 Max. My 14 -23061.28 296.37 -2950106.9 8 Max. Vy 20 -54670.83 2950204.37 -178.56 Max. Vx 14 54670.77 296.37 -2950106.9 8 Max. Torque 25 2497.68 L3 87.25 - Pole Max Tension 1 0.00 0.00 0.00 48.4167 Max. Compression 8 -38743.36 -5336852.2 -305.11 8 Max. Mx 20 -38742.83 5337844.02 -305.11 Max. My 14 -38742.93 498.10 -5337660.2 5 Max. Vy 20 -69669.24 5337844.02 -305.11 Max. Vx 14 69669.19 498.10 -5337660.2 5 Max. Torque 25 3931.13 L4 48.4167 - 1 Pole Max Tension 1 0.00 0.00 0.00 Max. Compression 8 -68084.93 -9540502.9 -469.32 0 Max. Mx 20 -68084.92 9542109.27 -469.31 Max. My 14 -68084.92 780.78 -9541795.7 9 Max. Vy 20 -88392.35 9542109.27 -469.31 Max. Vx 14 88392.34 780.78 -9541795.7 9 Max. Torque 25 5725.57 Maximum Reactions Location Condition Gov. Vertical Horizontal, X Horizontal, Z Load lb lb lb Comb. Pole Max. Vert 20 68168.82 88327.66 -0.00 Max. Hx 20 68168.82 88327.66 -0.00 Max. Hz 2 68168.82 0.00 88327.66 Max. Mx 2 9540816.38 0.00 88327.66 Max. Mz 8 9540502.90 -88327.66 -0.00 Max. Torsion 25 5725.57 44163.82 76493.98 Min. Vert 23 51126.61 76493.98 44163.82 Min. Hx 8 68168.82 -88327.66 -0.00 Min. Hz 14 68168.82 0.00 -88327.66 Min. Mx 14 -9541795.79 0.00 -88327.66 Min. Mz 20 -9542109.27 88327.66 -0.00 Min. Torsion 13 -5725.46 -44163.82 -76493.98 Tower Mast Reaction Summary Packet Pg. 380  Job Page RISATower 010010333 8 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Load Vertical Shearx Shearz Overturning Overturning Torque Combination Moment, Mx Moment, Mz lb lb lb lb-ft lb-ft lb-ft Dead Only 56807.34 0.00 0.00 397.91 653.21 0.00 1.2 Dead+1.6 Wind 0 deg - No 68168.82 -0.00 -88327.66 -9540816.38 779.54 -4732.67 Ice 0.9 Dead+1.6 Wind 0 deg - No 51126.61 -0.00 -88327.65 -9466125.20 579.84 -4734.08 Ice 1.2 Dead+1.6 Wind 30 deg - No 68168.81 44163.82 -76493.98 -8262527.84 -4769863.74 -2473.29 Ice 0.9 Dead+1.6 Wind 30 deg - No 51126.61 44163.82 -76493.98 -8197854.60 -4732654.87 -2473.98 Ice 1.2 Dead+1.6 Wind 60 deg - No 68168.81 76493.98 -44163.82 -4770174.37 -8262216.00 448.18 Ice 0.9 Dead+1.6 Wind 60 deg - No 51126.61 76493.98 -44163.82 -4732886.04 -8197622.53 448.81 Ice 1.2 Dead+1.6 Wind 90 deg - No 68168.82 88327.66 0.00 468.45 -9540502.90 3250.18 Ice 0.9 Dead+1.6 Wind 90 deg - No 51126.61 88327.65 0.00 348.33 -9465891.90 3251.55 Ice 1.2 Dead+1.6 Wind 120 deg - 68168.81 76493.98 44163.82 4771121.81 -8262234.46 5181.07 No Ice 0.9 Dead+1.6 Wind 120 deg - 51126.61 76493.98 44163.82 4733590.48 -8197636.07 5182.93 No Ice 1.2 Dead+1.6 Wind 150 deg - 68168.81 44163.82 76493.98 8263496.59 -4769882.20 5723.32 No Ice 0.9 Dead+1.6 Wind 150 deg - 51126.61 44163.82 76493.98 8198574.67 -4732668.41 5725.46 No Ice 1.2 Dead+1.6 Wind 180 deg - 68168.82 -0.00 88327.66 9541795.79 779.53 4732.66 No Ice 0.9 Dead+1.6 Wind 180 deg - 51126.61 -0.00 88327.65 9466853.09 579.84 4734.06 No Ice 1.2 Dead+1.6 Wind 210 deg - 68168.81 -44163.82 76493.98 8263517.14 4771452.99 2473.64 No Ice 0.9 Dead+1.6 Wind 210 deg - 51126.61 -44163.82 76493.98 8198589.77 4733836.75 2474.08 No Ice 1.2 Dead+1.6 Wind 240 deg - 68168.81 -76493.98 44163.82 4771142.35 8263828.98 -448.53 No Ice 0.9 Dead+1.6 Wind 240 deg - 51126.61 -76493.98 44163.82 4733605.57 8198821.84 -448.91 No Ice 1.2 Dead+1.6 Wind 270 deg - 68168.82 -88327.66 0.00 468.45 9542109.27 -3250.15 No Ice 0.9 Dead+1.6 Wind 270 deg - 51126.61 -88327.65 0.00 348.33 9467086.38 -3251.53 No Ice 1.2 Dead+1.6 Wind 300 deg - 68168.81 -76493.98 -44163.82 -4770194.92 8263810.51 -5180.69 No Ice 0.9 Dead+1.6 Wind 300 deg - 51126.61 -76493.98 -44163.82 -4732901.14 8198808.29 -5182.81 No Ice 1.2 Dead+1.6 Wind 330 deg - 68168.81 -44163.82 -76493.98 -8262548.38 4771434.53 -5723.69 No Ice 0.9 Dead+1.6 Wind 330 deg - 51126.61 -44163.82 -76493.98 -8197869.69 4733823.21 -5725.57 No Ice Dead+Wind 0 deg - Service 56807.35 -0.00 -14432.07 -1554805.31 671.74 -783.13 Dead+Wind 30 deg - Service 56807.35 7216.03 -12498.54 -1346445.83 -776935.73 -408.37 Dead+Wind 60 deg - Service 56807.35 12498.54 -7216.03 -777197.66 -1346183.88 75.80 Dead+Wind 90 deg - Service 56807.35 14432.07 0.00 409.81 -1554543.33 539.67 Dead+Wind 120 deg - Service 56807.35 12498.54 7216.03 778017.51 -1346184.29 858.94 Dead+Wind 150 deg - Service 56807.35 7216.03 12498.54 1347266.16 -776936.15 948.04 Dead+Wind 180 deg - Service 56807.35 -0.00 14432.07 1555625.88 671.74 783.13 Dead+Wind 210 deg - Service 56807.35 -7216.03 12498.54 1347266.62 778279.89 408.38 Dead+Wind 240 deg - Service 56807.35 -12498.54 7216.03 778017.97 1347528.57 -75.80 Dead+Wind 270 deg - Service 56807.35 -14432.07 0.00 409.81 1555887.87 -539.67 Dead+Wind 300 deg - Service 56807.35 -12498.54 -7216.03 -777198.12 1347528.16 -858.93 Dead+Wind 330 deg - Service 56807.35 -7216.03 -12498.54 -1346446.29 778279.48 -948.05 Packet Pg. 381  Job Page RISATower 010010333 9 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Solution Summary Sum of Applied Forces Sum of Reactions Load PX PY PZ PX PY PZ % Error Comb. lb lb lb lb lb lb 1 0.00 -56807.34 0.00 0.00 56807.34 0.00 0.000% 2 0.00 -68168.81 -88327.64 0.00 68168.82 88327.66 0.000% 3 0.00 -51126.61 -88327.64 0.00 51126.61 88327.65 0.000% 4 44163.82 -68168.81 -76493.98 -44163.82 68168.81 76493.98 0.000% 5 44163.82 -51126.61 -76493.98 -44163.82 51126.61 76493.98 0.000% 6 76493.98 -68168.81 -44163.82 -76493.98 68168.81 44163.82 0.000% 7 76493.98 -51126.61 -44163.82 -76493.98 51126.61 44163.82 0.000% 8 88327.64 -68168.81 0.00 -88327.66 68168.82 -0.00 0.000% 9 88327.64 -51126.61 0.00 -88327.65 51126.61 -0.00 0.000% 10 76493.98 -68168.81 44163.82 -76493.98 68168.81 -44163.82 0.000% 11 76493.98 -51126.61 44163.82 -76493.98 51126.61 -44163.82 0.000% 12 44163.82 -68168.81 76493.98 -44163.82 68168.81 -76493.98 0.000% 13 44163.82 -51126.61 76493.98 -44163.82 51126.61 -76493.98 0.000% 14 0.00 -68168.81 88327.64 0.00 68168.82 -88327.66 0.000% 15 0.00 -51126.61 88327.64 0.00 51126.61 -88327.65 0.000% 16 -44163.82 -68168.81 76493.98 44163.82 68168.81 -76493.98 0.000% 17 -44163.82 -51126.61 76493.98 44163.82 51126.61 -76493.98 0.000% 18 -76493.98 -68168.81 44163.82 76493.98 68168.81 -44163.82 0.000% 19 -76493.98 -51126.61 44163.82 76493.98 51126.61 -44163.82 0.000% 20 -88327.64 -68168.81 0.00 88327.66 68168.82 -0.00 0.000% 21 -88327.64 -51126.61 0.00 88327.65 51126.61 -0.00 0.000% 22 -76493.98 -68168.81 -44163.82 76493.98 68168.81 44163.82 0.000% 23 -76493.98 -51126.61 -44163.82 76493.98 51126.61 44163.82 0.000% 24 -44163.82 -68168.81 -76493.98 44163.82 68168.81 76493.98 0.000% 25 -44163.82 -51126.61 -76493.98 44163.82 51126.61 76493.98 0.000% 26 0.00 -56807.34 -14432.07 0.00 56807.35 14432.07 0.000% 27 7216.03 -56807.34 -12498.54 -7216.03 56807.35 12498.54 0.000% 28 12498.54 -56807.34 -7216.03 -12498.54 56807.35 7216.03 0.000% 29 14432.07 -56807.34 0.00 -14432.07 56807.35 -0.00 0.000% 30 12498.54 -56807.34 7216.03 -12498.54 56807.35 -7216.03 0.000% 31 7216.03 -56807.34 12498.54 -7216.03 56807.35 -12498.54 0.000% 32 0.00 -56807.34 14432.07 0.00 56807.35 -14432.07 0.000% 33 -7216.03 -56807.34 12498.54 7216.03 56807.35 -12498.54 0.000% 34 -12498.54 -56807.34 7216.03 12498.54 56807.35 -7216.03 0.000% 35 -14432.07 -56807.34 0.00 14432.07 56807.35 -0.00 0.000% 36 -12498.54 -56807.34 -7216.03 12498.54 56807.35 7216.03 0.000% 37 -7216.03 -56807.34 -12498.54 7216.03 56807.35 12498.54 0.000% Non-Linear Convergence Results Load Converged? Number Displacement Force Combination of Cycles Tolerance Tolerance 1 Yes 4 0.00000001 0.00000001 2 Yes 4 0.00000001 0.00050569 3 Yes 4 0.00000001 0.00025748 4 Yes 5 0.00000001 0.00062989 5 Yes 5 0.00000001 0.00020529 6 Yes 5 0.00000001 0.00063247 7 Yes 5 0.00000001 0.00020636 8 Yes 4 0.00000001 0.00041819 9 Yes 4 0.00000001 0.00020644 Packet Pg. 382  Job Page RISATower 010010333 10 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu 10 Yes 5 0.00000001 0.00064826 11 Yes 5 0.00000001 0.00021324 12 Yes 5 0.00000001 0.00062126 13 Yes 5 0.00000001 0.00020148 14 Yes 4 0.00000001 0.00050569 15 Yes 4 0.00000001 0.00025747 16 Yes 5 0.00000001 0.00063986 17 Yes 5 0.00000001 0.00020954 18 Yes 5 0.00000001 0.00063722 19 Yes 5 0.00000001 0.00020843 20 Yes 4 0.00000001 0.00041820 21 Yes 4 0.00000001 0.00020643 22 Yes 5 0.00000001 0.00062196 23 Yes 5 0.00000001 0.00020176 24 Yes 5 0.00000001 0.00064903 25 Yes 5 0.00000001 0.00021355 26 Yes 4 0.00000001 0.00003893 27 Yes 4 0.00000001 0.00022769 28 Yes 4 0.00000001 0.00023026 29 Yes 4 0.00000001 0.00003584 30 Yes 4 0.00000001 0.00024837 31 Yes 4 0.00000001 0.00022017 32 Yes 4 0.00000001 0.00003895 33 Yes 4 0.00000001 0.00023892 34 Yes 4 0.00000001 0.00023595 35 Yes 4 0.00000001 0.00003587 36 Yes 4 0.00000001 0.00022086 37 Yes 4 0.00000001 0.00024945 Maximum Tower Deflections - Service Wind Section Elevation Horz. Gov. Tilt Twist No. Deflection Load ft in Comb. ° ° L1 181.25 - 135.25 29.683 34 1.5873 0.0028 L2 139.25 - 87.25 16.866 34 1.2440 0.0013 L3 92.4167 - 48.4167 6.948 34 0.7600 0.0007 L4 54 - 1 2.234 34 0.3978 0.0003 Critical Deflections and Radius of Curvature - Service Wind Elevation Appurtenance Gov. Deflection Tilt Twist Radius of Load Curvature ft Comb. in ° ° ft 181.25 DB810K 34 29.683 1.5873 0.0028 38030 180.38 DB810K 34 29.399 1.5805 0.0028 38030 179.50 DB810K 34 29.116 1.5738 0.0027 38030 176.00 (2) Antel WPA-80063-8CF with 34 27.985 1.5468 0.0026 36219 pipe 143.50 (2) X7C-FRO-440 with pipe 34 18.028 1.2822 0.0014 5036 138.00 (3) LPA-70060-8CF-EDIN-X with 34 16.533 1.2326 0.0013 4609 Pipe Packet Pg. 383  Job Page RISATower 010010333 11 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Maximum Tower Deflections - Design Wind Section Elevation Horz. Gov. Tilt Twist No. Deflection Load ft in Comb. ° ° L1 181.25 - 135.25 181.457 20 9.7170 0.0167 L2 139.25 - 87.25 103.275 20 7.6233 0.0081 L3 92.4167 - 48.4167 42.597 20 4.6609 0.0043 L4 54 - 1 13.700 20 2.4403 0.0021 Critical Deflections and Radius of Curvature - Design Wind Elevation Appurtenance Gov. Deflection Tilt Twist Radius of Load Curvature ft Comb. in ° ° ft 181.25 DB810K 20 181.457 9.7170 0.0167 6536 180.38 DB810K 20 179.730 9.6765 0.0165 6536 179.50 DB810K 20 178.003 9.6360 0.0163 6536 176.00 (2) Antel WPA-80063-8CF with 20 171.103 9.4736 0.0155 6225 pipe 143.50 (2) X7C-FRO-440 with pipe 20 110.372 7.8608 0.0086 857 138.00 (3) LPA-70060-8CF-EDIN-X with 20 101.242 7.5518 0.0079 782 Pipe Compression Checks Pole Design Data Section Elevation Size L Lu Kl/r A Pu Pn Ratio No. Pu 2 ft ft ft in lb lb Pn L1 181.25 - TP28.2552x15x0.4 46.00 0.00 0.0 34.3929 -8927.37 2535100.00 0.004 135.25 (1) L2 135.25 - 87.25 TP41.2867x26.3026x0.53 52.00 0.00 0.0 67.0146 -23060.90 4939650.00 0.005 (2) L3 87.25 - TP51.4168x38.7379x0.54 44.00 0.00 0.0 85.6671 -38742.70 6220260.00 0.006 48.4167 (3) L4 48.4167 - 1 (4) TP64.0002x48.7279x0.6 53.00 0.00 0.0 122.489 -68084.90 8428920.00 0.008 0 Pole Bending Design Data Section Elevation Size Mux Mnx Ratio Muy Mny Ratio No. Mux Muy ft lb-ft lb-ft Mnx lb-ft lb-ft Mny L1 181.25 - TP28.2552x15x0.4 796130.83 1369516.67 0.581 0.00 1369516.67 0.000 135.25 (1) Packet Pg. 384  Job Page RISATower 010010333 12 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Section Elevation Size Mux Mnx Ratio Muy Mny Ratio No. Mux Muy ft lb-ft lb-ft Mnx lb-ft lb-ft Mny L2 135.25 - 87.25 TP41.2867x26.3026x0.53 2950266.67 3929941.67 0.751 0.00 3929941.67 0.000 (2) L3 87.25 - TP51.4168x38.7379x0.54 5337941.67 6224624.67 0.858 0.00 6224624.67 0.000 48.4167 (3) L4 48.4167 - 1 (4) TP64.0002x48.7279x0.6 9542250.00 10870416.67 0.878 0.00 10870416.67 0.000 Pole Shear Design Data Section Elevation Size Actual Vn Ratio Actual Tn Ratio No. Vu Vu Tu Tu ft lb lb Vn lb-ft lb-ft Tn L1 181.25 - TP28.2552x15x0.4 30581.50 594143.00 0.051 455.16 2917966.67 0.000 135.25 (1) L2 135.25 - 87.25 TP41.2867x26.3026x0.53 54671.70 1157690.00 0.047 451.51 8361166.67 0.000 (2) L3 87.25 - TP51.4168x38.7379x0.54 69669.40 1479910.00 0.047 449.45 13210082.67 0.000 48.4167 (3) L4 48.4167 - 1 (4) TP64.0002x48.7279x0.6 88392.30 2116020.00 0.042 448.53 23035333.33 0.000 Pole Interaction Design Data Section Elevation Ratio Ratio Ratio Ratio Ratio Comb. Allow. Criteria No. Pu Mux Muy Vu Tu Stress Stress ft Pn Mnx Mny Vn Tn Ratio Ratio L1 181.25 - 0.004 0.581 0.000 0.051 0.000 0.588 1.000 4.10-1a 135.25 (1) L2 135.25 - 87.25 0.005 0.751 0.000 0.047 0.000 0.758 1.000 4.10-1a (2) L3 87.25 - 0.006 0.858 0.000 0.047 0.000 0.866 1.000 4.10-1a 48.4167 (3) L4 48.4167 - 1 (4) 0.008 0.878 0.000 0.042 0.000 0.888 1.000 4.10-1a Section Capacity Table Section Elevation Component Size Critical P øPallow % Pass No. ft Type Element lb lb Capacity Fail L1 181.25 - 135.25 Pole TP28.2552x15x0.4 1 -8927.37 2535100.00 58.8 Pass L2 135.25 - 87.25 Pole TP41.2867x26.3026x0.53 2 -23060.90 4939650.00 75.8 Pass L3 87.25 - 48.4167 Pole TP51.4168x38.7379x0.54 3 -38742.70 6220260.00 86.6 Pass L4 48.4167 - 1 Pole TP64.0002x48.7279x0.6 4 -68084.90 8428920.00 88.8 Pass Summary Packet Pg. 385  Job Page RISATower 010010333 13 of 13 Project Date Destek Engineering, LLC 5150 Stilesboro Road, Ste 510 Shalimar 17:18:39 11/07/13 Kennesaw, GA 30152 Client Designed by Phone: 770-693-0835 PM&A FAX: Ahmet Colakoglu Section Elevation Component Size Critical P øPallow % Pass No. ft Type Element lb lb Capacity Fail Pole (L4) 88.8 Pass RATING = 88.8 Pass  Program Version 5.3.1.0 - 1/16/2009 File:Z:/Destek/Projects/01 - PM&A/010010333 - SHALIMAR/Risa Tower/Shalimar.eri Packet Pg. 386 Client: PM&A CALCULATION SHEET Site ID: Shalimar BASE PLATE ANALYSIS - CIRCULAR PLATE Reactions from Risa Tower Mpoleu  9542  kip  ft Vpoleu  71.4kip Ppoleu  68.2  kip Base Plate Properties Diabolt  71  in :Bolt Circle Diameter: Dia  64  in :Diameter of Pole at the bottom of shaft n  12 :Number of sides nbolt  28 :Number of bolts wide  tan   π   Dia  wide  17.15  in  n wide  n Diabolt  Dia w   7.35  in d   3.5  in nbolt 2 Anchor Bolt Properties db  2.25  in :Anchor Bolt Diameter 1 :Number of threads Nth  4.5  in :Base Plate yield strength Fbp  60  ksi t  3.25  in :Thickness of Base Plate Fubolt  100ksi :Ultimate Stress for bolts ϕb  0.9 :for bending ϕt  0.8 :for tension Prepared By: 1 of 4 Job #:10010333 Destek Engineering, LLC Date: 11/7/2013 5:49 PM Packet Pg. 387 Client: PM&A CALCULATION SHEET Site ID: Shalimar Number Of Bolts 28 Diameter Of Bolts(inch) 71 Moment (ft. kips) 9542 114504 (inch.kips) Axial (kips) 68.2 Bolt dia(inch) 2.25 Bolt Fy(ksi) 75 n(number of threads) 4.5  x i = 2 Force=M*x i /  x i2 + A 17643.500 MAX F(Tension)= 228.0 MAX F(Compression)= -232.8 o o Bolt #  Radians Cos( ) x i (inch) x i2Force(kips) 1 0 0.000 1.000 35.500 1260.250 228.0 2 12.8571429 0.224 0.975 34.610 1197.848 222.2 3 25.7142857 0.449 0.901 31.984 1023.002 205.1 4 38.5714286 0.673 0.782 27.755 770.341 177.7 5 51.4285714 0.898 0.623 22.134 489.909 141.2 6 64.2857143 1.122 0.434 15.403 237.248 97.5 7 77.1428571 1.346 0.223 7.899 62.402 48.8 8 90 1.571 0.000 0.000 0.000 -2.4 9 102.857143 1.795 -0.223 -7.899 62.402 -53.7 10 115.714286 2.020 -0.434 -15.403 237.248 -102.4 11 128.571429 2.244 -0.623 -22.134 489.909 -146.1 12 141.428571 2.468 -0.782 -27.755 770.341 -182.6 13 154.285714 2.693 -0.901 -31.984 1023.002 -210.0 14 167.142857 2.917 -0.975 -34.610 1197.848 -227.0 15 180 3.142 -1.000 -35.500 1260.250 -232.8 16 192.857143 3.366 -0.975 -34.610 1197.848 -227.0 17 205.714286 3.590 -0.901 -31.984 1023.002 -210.0 18 218.571429 3.815 -0.782 -27.755 770.341 -182.6 19 231.428571 4.039 -0.623 -22.134 489.909 -146.1 20 244.285714 4.264 -0.434 -15.403 237.248 -102.4 21 257.142857 4.488 -0.223 -7.899 62.402 -53.7 22 270 4.712 0.000 0.000 0.000 -2.4 Prepared By: 2 of 4 Job #:10010333 Destek Engineering, LLC Date: 11/7/2013 5:49 PM Packet Pg. 388 Client: PM&A CALCULATION SHEET Site ID: Shalimar Check Anchor Bolt Pu  228kip :Maximum Bolt Tension Vpoleu Vu   2.55  kip :Maximum Bolt Shear nbolt 2 An  π   db  0.9743   3.25  in 2 Nth  :Net area of bolts 4  Rnt  Fubolt  An  324.768  kip :Nominal Tensile Capacity ϕt  Rnt  259.815  kip η  0.5 :Variable for anchor bolt detail Vu Pu  η  89.7  % :Anchor Bolt Usage ϕt  Rnt Prepared By: 3 of 4 Job #:10010333 Destek Engineering, LLC Date: 11/7/2013 5:49 PM Packet Pg. 389 Client: PM&A CALCULATION SHEET Site ID: Shalimar Base Plate Check Fcompression  232.8kip Mbp  Fcompression  d  814.8  kip  in 2 1 3 S  w  t  S  12.938  in 6 :Elastic Section Modulus My  S  Fbp My  776  kip  in :Elastic Capacity 2 w t 3 Z  Z  19.407  in :Plastic Modulus 4 Mp  Z  Fbp Mp  1164  kip  in Plastic Capacity Mp  1.5  My if Mp  1.5  My Mp  1164  kip  in Mp otherwise ϕb  Mp  1048  kip  in Mbp Usage   78  % ϕb  Mp Prepared By: 4 of 4 Job #:10010333 Destek Engineering, LLC Date: 11/7/2013 5:49 PM Packet Pg. 390 Packet Pg. 391  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Century Link Circuit Contract Amendment DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Approval of Contract C08-1674-PS Amendment 8 - Explanation of Changes and Potential Changes in monthly invoices with Century Link for 911 circuit billing. BACKGROUND: The Okaloosa County’s 911 system pays monthly charges to Century Link for numerous circuits to operate the 911 system. Century Link’s charges are regulated by the Public Service Commission through tariffs. As tariffs are approved and rates are changed, these circuit charges have fluctuated. Five years ago, those tariffs changed in mid-budget year without notice, creating budgetary issues for the counties’ 911 System customers. Century Link began offering this option to its 911 System customers two years ago in order to provide better budgetary planning for the counties they serve and to help shield them from unplanned rate increases. We then began the process of identifying which circuits were applicable and negotiated those rates. The agreement with Century Link approved by the Board in May 2013 enabled us to lock in circuit rates as specified in the Products and Equipment Agreement Attachment for a thirty-six (36) month period, thus eliminating any unplanned rate increases. However, it was noted by Finance and Century Link in September 2013 of a couple of rates that should not have been included within the Products and Equipment Agreement. Some changes include a reduction in the cost for 911 database records for landline telephones, static IP charges, and other features and services governed by tarrifs that are non-contractual. Amendment 8 to the Century Link Products and Service Agreement details the explanations of changes and potential changes to the monthly invoices in order for past, current and future payments to be processed. The approximate monthly cost for the circuits is $15,500.00, with fluctuations due to long- distance usage. The monthly circuit billings are paid with budgeted 911 funds. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve Contract C08-1674-PS Amendment 8 with Century Link and authorize the Chairman to execute amendment. Packet Pg. 392 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 393  RECEtVEO DEC 1720' CONTRACT & LEASE INTERNAl. COORDINATION SHEET Following Okalooso County approval Contracts .& .Granfi Document has be.n received: Date: Contracts & Grants Manager Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399 Packet Pg. 400 Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Quotes in Lieu of Bids for Newcastle Area Water Main and Fire Protection Upgrade Project DEPARTMENT: Water and Sewer BCC DISTRICT: 2 STATEMENT OF ISSUE: OCWS staff requests BCC approval to authorize Purchasing to solicit quotes in lieu of formal bids for the purchase of pipe and associated materials for the Newcastle Service Area Water Main and Fire Protection Upgrade Project. BACKGROUND: The proposed project will upgrade existing water lines from 2" to 6" in a predominantly low to moderate income (LMI) neighborhood in the Newcastle Community, which will facilitate the installation of new fire hydrants, greatly increasing fire protection in the area. The project will include the installation of approximately 11 new fire hydrants, 10,200 L.F. of 6" water main (including 8" bores where necessary), 500 LF of 2" water main, 2,300 ft. of existing parallel mains where services need to be switched over, and all associated appurtenances. Funding for this project is supplemented by a CDBG Disaster Recovery Fund (DREF) appropriation made available through the Florida Department of Community Affairs in the amount of $252,923.30 and is scheduled to expire October 25th, 2014. Soft costs, such as surveying and design, will be completed by in-house staff and not included in the approved funding request. On more straightforward items like pipe and miscellaneous appurtenances, we feel the most economical approach is to solicit quotes in lieu of bids. Historically, the same vendors will provide pricing whether it is quotes or a formal bid process. Quotes are a competitive process and obtaining quotes instead of bids allows for a quicker, more streamlined process. In many of these projects, time is of the essence, because of the above-mentioned goals and objectives. Therefore, OCWS requests approval for Purchasing to solicit quotes in lieu of bids for any piping and miscellaneous appurtenances (valves, hydrants, conduit, fittings, etc.) for the Newcastle Service Area Water Main and Fire Protection Upgrade Project. In addition, we will set up Public Meetings per Florida Statutes to request BCC approval for self performance of the construction work for the project at the appropriate time. OPTIONS: Approve or Deny. RECOMMENDATIONS: OCWS Staff recommends BCC approval for Purchasing to solicit quotes in lieu of bids for the procurement of materials for the construction of the Newcastle Area Water Main and Fire Protection Upgrade Project. Packet Pg. 405 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 406  ROBE RTS BLV D F I M BLV D BOB SIK!ES BLVD EL G . G DIV ISION ST D ! . RE N BE AL EX T D LV G ! . NE COUNTRY CLUB AVE M ODDFELLOW RD B DG ER OO LY NN AV E RN NE ER S TU Y WI MARL BOROUGH RD RD D DR SCHNEIDER DR LE JAMES LEE RD DOYCE DR DO G ! . YCE DR W E LL CHULA VISTA BAYOU G ! GE ROLD ST . MEADOW LN NEW PORT DR UNION ST G G ! . TUX EDO DR ! . NE PO MAR WALT DR PINEV IE W BLV E VE RB ST BROOKS AV MARY AVE HAND COVE DONS BAYOU BAY OU HAW KINS RD VD NW RACE TRACK RD DR BL N BEAL PKW Y NE ED ST GIBSON RD JR RA GARNIER BAYOU ROY ST G NG D ! . KOON ST CE KI BOB SIKES BLVD TR G ! . R AC T HE ED ST K RD T LU CARMEL DR NAVY ST LL OY D S R T IN NEW CASTLE DR MA N W L O WE R Y LE WIS ST DR Y DR W MARLOWE DR PK REVE RE AVE NE WOODROW ST IE W . G G ! ! . OAKHILL AV E G ! . G ! . G N ! TRANSIT WAY OV ERBR OOK DR RIV E RS IDE DR . HV LI PEL HAM RD ALDEN DR SO UTH AV E EG MANRING DR AC Y N BE WATE R ST NW J ONQ FENWICK AVE W NE MANCHES TER RD PK ECHO CIR PINE ST CINCO BAYOU G NEW CASTLE DR! L IN ! . NW EL AINE AV E NW BE AL PKWY G ! . . G EG G ! . UIL AVE NW LOVE JOY RD NW SOTIR ST NE NW HILL AVE NW ANCHORS ST NW WRIGHT PKWY NW RE ADY AV E NE IRWIN AVE NW HOLMES BLVD NW RE ED PL D PAGE BACON RD NE HUGHES ST REV ERE DR YR VAL ENCIA DR BRIAN CIR BRYN AT HY N BLVD LAKE EARL G ! . G! . G ! . NW RR NE BEA JE G ! . FE T G ! . DR ROSS RD ANDERS ON DR NE E HOLLYWOOD BLVD NW HOLLY WOOD BLVD L PKW SE HOLLY WOOD BLV D SE CARS ON DR SPE NCER DR SPE NCER DR SW IVA SE BE AL PKWY E MIRACLE STRI PL G P PKW Y G ! . ! . G ! SW THIRD AV E . G ! . SW CO RY AV E Y POTOMAC ST SW M RAL D IRACL R E STR ST G ! . IP P K KS WY SE BROO SE P E R SP ENCE R CT SANTA ROSA SOUND THORNHIL L RD SANTA ROSA BLVD CHOCTAWHATCHEE BAY G WE BS TER . ST G MARLOWE DR ! . ! G ! . G ! . G ! . GULF OF MEXICO POCAHONTAS DR . Newcastle Water System Improvements Area MAP PROJECTION: Lambert Conformal Conic Projection Stateplane : Flo ida Nor th (0903) NAD 1983(90), NAVD 1988. G ! . ExistingHydrants Existing Water Lines StreetCenterlines EGLIN MARY ESTHER PUBLIC RECORD: This map was created by Okaloosa County GIS and is in the public domain pur uant to Chapter 119 , Florida Statutes. G ! . Proposed Hydrants Proposed Water Lines FT WALTON OCWS DISCLAIMER: Okaloosa County h reby expressly disclaims any liability for errors or omissions in \\gissv2\gisprojects\OCWS\MapDocs\NewcastleGrantArea.mxd, \\gissv2\gisprojects\OCWS\PDFdocs\NewcastleGrantArea.pdf, Analyst: Michael Olmstead, Date: 14 July 2011. these maps, indexes or legends. Packet Pg. 407  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Special Event Permit - Destin 50 Beach Ultra Run DEPARTMENT: Public Works BCC DISTRICT: Five STATEMENT OF ISSUE: Destin 50 Beach Ultra, Inc., has requested permission to utilize county beach area for a beach run from Tops’l Resort to the Destin Pass and back. BACKGROUND AND ANALYSIS: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Destin 50 Beach Ultra, Inc., to utilize the beach portion of James Lee Park as part of the running course. A 5k fun run will take place Saturday, February 15 starting at 8:00 A.M. The 50 mile run will take place Sunday, February 16 between the hours of 8:00 A.M.and 7:00 P.M. with the James Lee Park portion taking place more in the middle of the day. Between 200 and 250 participants are expected for these races. As this is a fundraising event to support the Special Operations Warrior Foundation, they have requested a waiver of any Special Event Permit fees. This request has been reviewed by Public Works, Public Safety, the Sheriff’s Office and the leaseholder at James Lee Park. OPTIONS: Approve / Disapprove RECOMMENDATIONS: Approve the request for a Special Event Permit and Board direction on waiver of permit fees. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Shalimar Annex - Asbestos Survey DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of funding in the amount of $8,000 to conduct an Asbestos Survey of the buildings to be demolished at the former Shalimar Annex BACKGROUND: A design-build project is currently in development to demolish the five current buildings nearest to Eglin Parkway at the former Shalimar Courthouse Annex campus and replace them with a new multi-story building for county use. Prior to any demolition activity occurring at the site, a full asbestos survey must be conducted by a firm competent to perform such surveys and for any asbestos containing materials (ACM) that are identified to be present to be properly abated from the premises. The Purchasing Department took quotes from competent firms with the lowest quote being from Southern Earth Sciences in the amount of $8,000. RECOMMENDATIONS: Request approval of funding in the amount of $8,000 to conduct an Asbestos Survey of the buildings to be demolished at the former Shalimar Annex and for those funds to be transferred from 301-3160 Capital Projects Reserve to Facilities Maintenance 0112- 546620. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 413 Packet Pg. 414 Packet Pg. 415  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Request for Funds for Remodeling at the Sheriff's Shalimar Campus DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of an amount Not-To-Exceed (NTE) $150,000 to be use to expedite the remodeling of certain spaces at the Sheriff's Shalimar Campus. BACKGROUND: A major design-build project is in planning for the former Shalimar Courthouse Annex campus. For that project to move from planning to production, all current occupants must be relocated out of all the buildings that will be demolished. The date for all buildings to be vacated is May 1st, 2014, so that demolition of those buildings can begin. The Sheriff has three units still located at the old annex. Along with a plan to construct a new 10,000 sq. ft. building at the Sheriff's campus, a plan is in place to prepare space at the Sheriff's Shalimar campus to provide temporary and permanent working space for the Sheriff's annex operations to be relocated. However, working with current resources, this work may take until late July or August to complete. This would be disastrous for the project time line for the proposed new building at the annex site. Funding is needed for the materials to remodel the space. Furthermore, to expedite the completion of the space at the Sheriff's campus, funding is also needed for overtime, temporary labor, and to outsource some of the work, if needed. The cost to extend the necessary leases for the additional three months would likely be more than $80,000 per month, or almost $250,000. RECOMMENDATIONS: Request approval of an amount Not-To-Exceed (NTE) $150,000 to be use to expedite the remodeling of certain spaces at the Sheriff's Shalimar Campus and for the funds to be transferred from the 301-3160 Capital Projects Reserve to 301-3120 Sheriff's Shalimar Remodel. RECOMMENDED BY: Packet Pg. 416 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 417 Packet Pg. 418 Packet Pg. 419  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Crestview Courthouse Project - Design Concept Presentation DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board selection of the preferred design concept for the Crestview Courthouse Project to be developed by the Design-Build Contractor. BACKGROUND: Last November, the BCC authorized funding to hire a temporary design assistant to assist in the development of various concepts for the renovation-expansion of the Crestview Courthouse. Numerous user group meetings have been conducted to gather information with which to develop the design schemes. (Presentation of concepts.) On Tuesday, January 21st, the Crestview Courthouse Task Force held its latest meeting to consider the three proposed design concepts. The voting members of the Task Force passed two recommendations to be presented to the Board of County Commissioners. The minutes of Task Force meeting, including the recommendations, are attached. Both votes were unanimous in favor of each recommendation. OPTIONS: The Board of County Commissioners may wish to disband the Crestview Courthouse Task Force as they have accomplished the task assigned. RECOMMENDATIONS: Request Board selection of the preferred design concept for the Crestview Courthouse Project to be developed by the Design-Build Contractor. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 420  OKALOOSA COUNTY COURTHOUSE renovation and expansion • on-site parking for 112 cars • net new parking of 19 cars • judges’ secure parking for 4 • access to secure vehicular sallyport on-site parking of appx. 110 cars 15 new spaces, including 4 secured for judges site plan OKALOOSA COUNTY COURTHOUSE #1 Packet Pg. 421  OKALOOSA COUNTY COURTHOUSE renovation and expansion OKALOOSA COUNTY COURTHOUSE #2 Packet Pg. 422 VEHICULAR SALLYPORT BLSG. SERVICES new PRISONER HOLDING ENTRY/LOBBY/LIBRARY existing remodel circulation FINANCE & HR C/C CIVIL & DOM. VIOL. COURT ADMIN/PRE-TRIAL option 1: first floor OKALOOSA COUNTY COURTHOUSE #3 Packet Pg. 423  ADA CONNECTOR TO EXTG. GROUND LEVEL option 1: ground floor OKALOOSA COUNTY COURTHOUSE #4 Packet Pg. 424 PRISONER HLDG. COURTROOM JUDGES COURT ADMINISTRATION option 1: second floor OKALOOSA COUNTY COURTHOUSE #5 Packet Pg. 425  new existing ENTRY/LOBBY remodel circulation COURT ADMIN. CLK. OF CT. C/C CIVIL & DOM. VIOL. option 2: first floor OKALOOSA COUNTY COURTHOUSE #6 Packet Pg. 426  VEHICULAR SALLYPORT BLDG. SERVICES PRISONER HOLDING ADA CONNECTOR TO EXTG. GROUND LEVEL option 2: ground floor OKALOOSA COUNTY COURTHOUSE #7 Packet Pg. 427  JURY DELIBERATION COURTROOM COURTROOM JUDICIAL SUITES COURT ADMINISTRATION COURTROOM option 2: second floor OKALOOSA COUNTY COURTHOUSE #8 Packet Pg. 428  new ENTRY/LOBBY existing VEHICULAR SALLYPORT PRISONER HLDG. BLDG. SERVICES remodel circulation FINANCE & HR COURT ADMIN. C/C CIVIL & DOM. VIOL. COURT ADMIN/PRE-TRIAL option 3: first floor OKALOOSA COUNTY COURTHOUSE #9 Packet Pg. 429  ADA CONNECTOR TO EXTG. GROUND LEVEL option 3: ground floor OKALOOSA COUNTY COURTHOUSE #10 Packet Pg. 430  PRISONER HOLDING COURTROOM COURTROOM JUDICIAL SUITES option 3: second floor OKALOOSA COUNTY COURTHOUSE #11 Packet Pg. 431  PRISONER HOLDING COURTROOM COURTROOM option 3: third floor OKALOOSA COUNTY COURTHOUSE #12 Packet Pg. 432  PRISONER HOLDING COURTROOM COURTROOM OKALOOSA COUNTY COURTHOUSE #13 Packet Pg. 433  PRISONER HOLDING SQUARE FOOTAGE COURTROOM SUMMARY COURTROOM OPTION # 1: • ground floor 610 sf • first floor 5770 sf • second floor 6270 sf TOTAL AREA: 12,650 OPTION # 2: • ground floor 3555 sf • first floor 4250 sf • second floor 8020 sf TOTAL AREA: 15,825 OPTION # 3 • ground floor 680 sf • first floor 7500 sf • second floor 8430 sf • third floor 7590 sf TOTAL AREA: 24,200 OKALOOSA COUNTY COURTHOUSE #14 Packet Pg. 434  PRISONER HOLDING COURTROOM COURTROOM OKALOOSA COUNTY COURTHOUSE #13 Packet Pg. 435  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Shalimar Project - Elevation/Design Option Direction DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board direction with regard to elevation and design concept for the proposed new building at the former annex site to move forward for further development. BACKGROUND: The design-build contractor has taken the general direction provided by the BCC and inputs from the members of the working group and translated that guidance into some design scenarios. Further direction is needed at this time to select the elevation (exterior appearance), configuration (building shape and number of floors), and other elements of the project, so that a more refined scheme may be brought to the Board at one or more future meetings, ultimately for final approval. That final scheme will spawn the production of construction drawings from which the building will be constructed. (Presentation of schemes) RECOMMENDATIONS: Request Board direction with regard to elevation and design concept for the proposed new building at the former annex site to move forward for further development. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 436  OKALOOSA COUNTY SHALIMAR ANNEX SCHEMATIC DESIGN 1 29 14 1‐29‐14 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Scheme A – 1 + 3 Packet Pg. 441 Scheme A – 1 + 3 Packet Pg. 442 Scheme A – 1 + 3 Packet Pg. 443 Scheme A – 1 + 3 Packet Pg. 444 Scheme A – 1 + 3 Packet Pg. 445 Scheme A – 1 + 3 Packet Pg. 446 Scheme B – 2 + 2 Packet Pg. 447 Scheme B – 2 + 2 Packet Pg. 448 Scheme B – 2 + 2 Packet Pg. 449 Scheme B – 2 + 2 Packet Pg. 450 Scheme B – 2 + 2  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Funding Request to Finish Space for the Clerk's Records Division DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of funding in the amount of $50,000 to remodel space in the new South Courthouse for the use of the Clerk of Courts' Records Division. BACKGROUND: A design-build project is currently in development to demolish the five current buildings nearest to Eglin Parkway at the former Shalimar Courthouse Annex campus and replace them with a new multi-story building for county use. Prior to any demolition activity occurring at the site, all current occupants in any of the buildings that are to be demolished must be relocated off-site. The Clerk of Courts' Records Division occupies some space in one of the buildings to be demolished When the new south courthouse was designed, it was done so with provisions for future courtrooms. One of those future courtrooms is currently an empty shell that could be finished for use by the Clerk of Courts' Records Division. The work would be done in-house by the Facilities Maintenance Division staff. Along with the modification of the existing space for use by the Clerk’s offices, and provided future needs arise for expansion of the existing judicial function in the existing facility, the Board obligates to construct additional courtroom space. The work to prepare the space must be completed and the relocation completed by May 1st, 2014 to allow the demolition activities to begin at the former Shalimar Courthouse Annex. As time is of the essence, funding is needed right away if that work is going to be completed on time. RECOMMENDATIONS: Request approval of funding in the amount of $50,000 to remodel space in the new South Courthouse for the use of the Clerk of Courts' Records Division and to transfer the funds from the 301-3160 Capital Projects Reserve to 301-3160 Clerk of Courts' Project. RECOMMENDED BY: Packet Pg. 451 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 452 Packet Pg. 453 Packet Pg. 454  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Contractor Solicitation for Shalimar SO Building DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC direction in the solicitation for a contractor to construct the proposed new building at the Sheriff's Shalimar campus. BACKGROUND: To reduce the overall size and construction cost of the new building proposed to be built at the former Shalimar Courthouse Annex site, the BCC determined that it would be more economical to building a new building at the Sheriff's Shalimar campus and relocate all of the Sheriff's ops currently located at the former annex and the Investigations Division. The BCC approved soliciting for a qualified design firm to provide the design for the new Sheriff's building. To expedite the construction of the new building when the design is finished, the staff recommends soliciting for a competent contractor as soon as possible. OPTIONS: Type of Contract: 1. Contract Management - will cut months off of the completion time of the project, total project construction costs will be similar to those of Hard Bid, and the contract manager can begin the permitting and approvals process while the final construction drawings are being completed. Plus, certain types of buildings can be pre-ordered while the interior plans are finalized. 2. Hard Bid - provides a total construction price in advance of any construction work being done. Change orders can still change the final construction cost. Hard bid pricing is developed from the completed construction plans, so the plans must be complete before soliciting for bids. RECOMMENDATIONS: Request BCC direction in the solicitation for a contractor to construct the proposed new building at the Sheriff's Shalimar campus and authorize the solicitation to be let at the earliest possible date. RECOMMENDED BY: Packet Pg. 455 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 456  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Funding Request for Temporary Offices for GAL Shalimar DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request approval funding in the amount of $10,000 to provide offices for the Guardian ad Litem in Shalimar. BACKGROUND: A major project is being planned at the site of the former Shalimar Courthouse Annex which will require all current occupants of that campus to be relocated off site while the construction occurs. The former EMS Supply building at the old FWB hospital is available. With modest modifications, the space can be made ready to provide operational space for the GAL until the new facility is move-in ready. RECOMMENDATIONS: Request approval funding in the amount of $10,000 to provide offices for the Guardian ad Litem in Shalimar with funding transferred from the 301-3160 Capital Projects Reserve fund to 301-3120 GAL Temp Space account. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 457 Packet Pg. 458 Packet Pg. 459  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board SUBJECT: TIF Update Mike Chesser to present information for the Board's consideration with regard to Tax Incremental Financing. Packet Pg. 460  ORDINANCE NO. __________ AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW, FLORIDA, ESTABLISHING A NORTH OKALOOSA TRANSPORTATION IMPROVEMENT DISTRICT, ESTABLISHING THE GEOGRAPHIC BOUNDARIES FOR THAT DISTRICT, EXEMPTING THE CIYY OF CRESTVIEW REDEVELOPMENT AGENCY TERRITORY, AS DEFINED BY THE CITY OF CRESTVIEW IN ORDINACE NO. IN 1995, AUTHORIZING TAX INCREMENT FINANCING TO FUND THE DISTRICT; PROVIDING FOR REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING AN EFFECTIVE DATE. _____________________________________________________________________________________ WHEREAS, pursuant to Article VIII, Section 2(b) of the Florida Constitution and Section 166.021, Florida Statutes, the City of Crestview has broad home rule powers to adopt ordinances to provide for and operate transportation systems, including roadways, transit systems, and bicycle/pedestrian facilities; and WHEREAS, the Florida Supreme Court in City of Miami beach v. Forte Towers, Inc., 305 So.2d 764 (Fla. 1974), confirmed that the broad home rule powers of government have been extended to Cities by both the Constitution and Statutes of Florida; and WHEREAS, the City of Crestview has a demonstrated need to provide improved transportation corridors throughout the City; and WHEREAS, additions to the City of Crestview tax rolls by new construction each year have historically provided annual increases to the tax rolls of the City; and WHEREAS, throughout its history, this City has applied its then-current millage rate to the certified value of all taxable real property in the City without regard for whether the current, certified value resulted from previously existing real property, construction of newly certified buildings, or from appreciation in value of real property over the prior year; and WHEREAS, the value of all real property in the City is recertified each year pursuant to law, and that annual recertification clearly identifies annual appreciation in value of real property within any identified part of the County; and WHEREAS, both Okaloosa County and the City of Crestview have identified the area shown on the attached map as a District to receive most direct benefit from the transportation improvements described herein; and WHEREAS, both Okaloosa County and the City of Crestview have identified the area shown on the attached map as the “North Okaloosa Transportation Improvement District (called herein the “District”); and WHEREAS, the District can be funded from various sources available to Cities and Counties, including tax increment financing, pursuant to the Home Rule Powers applicable to Cities in Florida; and WHERAS, the City Council of the City of Crestview finds the “Project” as defined herein to be a valid municipal purpose; and Page 1 of 4 Packet Pg. 461  WHEREAS, the improved transportation within the District will provide better employment opportunities for the District, allow future business, commercial, and residential construction throughout the District, and serve as a necessary conduit for the many visitors seeking to access areas to the south within the County; and WHEREAS, we believe that Okaloosa County, operating in cooperation with the City of Crestview, can apply the same tax rate applicable to all property to the future appreciation in value of real property and thereby create a substantial, separate fund of tax revenue for a specific purpose, without jeopardizing the future budgets of Okaloosa County; and WHEREAS, the existing Community Redevelopment Area (CRA) adopted in 1995 already obtains tax increment financing that should be excepted from the North Okaloosa Transportation Improvement District; and WHEREAS, Okaloosa County and the City of Crestview have negotiated an inter-local agreement that is acceptable to the County, and that adequately protects both the County and the City in its relationship to the other pursuant to this Ordinance. NOW THEREFORE BE IT ORDAINED by the City Council of the City of Crestview hereby ordains as follows: 1. That the area shown on the attached map is to be called the “North Okaloosa Transportation Improvement District,” and referred to hereinafter as the “District”. Said District will not include the existing CRA District within the City of Crestview. 2. That for tax year 2014, and for the 20 years thereafter, the tax revenue collected based upon the appreciation in value of real property in the District shall be deemed Tax Increment Financing (TIF) revenue, and such TIF revenue shall be set aside solely for construction of the project described herein. TIF revenue shall not include tax revenue based on the value of real property within the District existing on the date of this Ordinance, or on the initial value of future construction within the District. 3. All appreciation in value of all taxable real property in the District after the Property Appraiser’s certified value for 2013, shall be taxed separately and shall fund the District, subject to the conditions set forth below. 4. That Tax Increment Financing as described herein shall be subject to the following conditions: A. If after 7 years of existence of the TIF fund, other funds have not been identified and committed to finish the Project, and if a majority of the County Commissioners and a majority of City Council members from Crestview, sitting in joint session, vote to abandon the District, then the fund may be discontinued, in which case the money shall be returned to the general fund of each body; and B. If at any time sufficient funds have been identified and secured from other sources such that in the opinion of the Board of Trustees of the District the Project will be built without further TIF contributions, then the District and the TIF fund may, by majority Page 2 of 4 Packet Pg. 462  vote of the Commission, be discontinued, in which case any remaining TIF revenue attributable to County properties shall be returned to the Okaloosa County general fund. 5. That the TIF fund shall be administered by a Board of five trustees, whose membership shall be as follows: A. County Commission members shall be selected by the County Commissioners. City Council members shall be selected by the City Council. B. In the first year, beginning June 1, 2014, three members of the Board shall be County Commissioners whose terms do not expire during the subsequent 12 months, and two members shall be City Council members of the City of Crestview whose terms do not expire during the subsequent 12 months. C. During the second year of its existence, three members of the Board shall be City Council members of the City of Crestview whose terms do not expire during the subsequent 12 months, and 2 members shall be County Commissioners whose terms do not expire during the subsequent 12 months. D. The composition of the Board of Trustees of the District shall thereafter continue to alternate each year as described above. 6. That the “Project” which is the purpose for the District shall be the construction of a transportation corridor from approximately the intersection of highway 85 south of Crestview and the P.J. Adams Road, to approximately the present intersection of the P.J. Adams Road and Highway 90 west of Crestview. The Project shall include one or more connections to Interstate 10, and such connection roads as may be necessary and supportive of the Project. 7. That the District shall be authorized to hire such professionals as in its business discretion are necessary, who shall be charged with oversight of District funds and management of the goals and objectives of the District. Those professionals shall be bonded for the faithful performance of their duties, shall be public officers subject to the control and supervision of the Board, and shall serve only at the pleasure of the Board. The Board and any professionals it hires or employees shall make a report at least annually to both the County and the City, sitting in joint session, of the progress of the TIF District. 8. The contributions of the County and of the City shall be combined for purposes of the District such that financial and contractual commitments can be made by and in the name of the District. The District shall elect a chairman each year who shall have the authority to act, upon approval of the Board, to commit the funds of the District. 9. In the event that the District is dissolved at any time and for any reason, the funds shall be accounted for such that they shall be distributed to the County and the City in proportion to the contributions of each to the District. Page 3 of 4 Packet Pg. 463 10. REPEALER: All ordinances and resolutions or parts thereof of the City in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. 11. SEVERABILITY: If any section, sentence, clause, or phrase of this Ordinance is held to be invalid or unconstitutional by any Court or competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this Ordinance. 12. INCLUSION IN THE CODE: It is the intention of the City that the provisions of this Ordinance shall become and be made a part of the Crestview City Code of Ordinances; and that the sections of this Ordinance may be renumbered or re-lettered and the word “ordinance” may be changed to “divisions”, “section”, “article”, or such other appropriate word or phrase in order to accomplish such intentions. 13. EFFECTIVE DATE: This Ordinance shall take effect on October 1, 2013, after approval by Okaloosa County, and upon approval of a like ordinance by the City of Crestview. ADOPTED with a quorum present and voting this _____ day of __________, 2013. (S E A L) ATTEST: CITY COUNCIL, CITY OF CRESTVIEW By:______________________________ By:______________________________ CLERK DAVID CADLE, MAYOR Page 4 of 4 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 $16,000,000 General Fund $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 2002 2016 2030 1998 1999 2000 2001 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2031 2032 2033 Baseline Population Growth Appreciation New Stock Appreciation Assumptions: 20 Year Totals to TIF: 2013 - 2032 Present Value Appreciation of current stock $ 40,743,095 $ 21,198,387 Historical Data Timeframe 1998 - 2012 Appreciation of new stock $ 6,498,226 $ 3,091,459 Location North County Crestview Laurel Hill Total Amount Going to TIF $ 47,241,321 $ 24,289,845 County Millage Rate 0.0032899 20 Year Totals to General Fund: 2013 - 2032 Crestview Millage Rate 0.0055966 Baseline $ 131,784,858 Property Appreciation Growth 2.50% Growth of new stock $ 34,968,463 Discount Rate (Bond) 5.00% Total Amount Going to General Fund $ 166,753,322 Packet Pg. 467 $12,000,000 Crestview General Fund (No CRA) $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 2007 2021 1998 1999 2000 2001 2002 2003 2004 2005 2006 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Baseline Population Growth Appreciation New Stock Appreciation Assumptions: 20 Year Totals to TIF: 2013 - 2032 Present Value Appreciation of current stock $ 28,666,860 $ 14,915,194 Historical Data Timeframe 1998 - 2012 Appreciation of new stock $ 4,642,861 $ 2,208,789 Location North County Crestview Laurel Hill Total Amount Going to TIF $ 33,309,721 $ 17,123,984 County Millage Rate 0.0032899 20 Year Totals to Crestview General Fund: 2013 - 2032 Crestview Millage Rate 0.0055966 Baseline $ 92,723,885 Property Appreciation Growth 2.50% Growth of new stock $ 24,984,313 Discount Rate (Bond) 5.00% Total Amount Going to General Fund $ 117,708,198 Packet Pg. 468 TAX INCREMENT FINANCING (TIF) LAUREL BLACKWATER HILL RIVER STATE FOREST GARDEN CITY BAKER DORCAS CRESTVIEW DEERLAND HOLT EGLIN Legend Roads CRESTVIEW EGLIN AFB LAUREL HILL BLACKWATER RIVER SF Location Map : Packet Pg. 469  Okaloosa County Citizens Transportation Committee The Pressing Issue: Okaloosa Transportation Infrastructure in the 21st Century Transportation issues surrounding the PJ Adams/Antioch Corridor in Crestview have long been identified as impediments to economic growth and development in Okaloosa County. Specifically, in the Crestview area, inadequate capacity prevents the easy addition of new growth and development not only along the corridor itself, but throughout the city and surrounding area. Growth of the County’s tourism industry which is concentrated in the area south of the Eglin Reservation, is also slowed by the inability to move traffic quickly and efficiently from north-end feeder highways (Interstates 10 and 65) through to the beaches along State Road 85, the region’s only four-lane highway that stretches across Eglin Air Force Base. Moreover, during evacuation periods, the congestion along the Highway 85/Highway90/Interstate 10 corridor prevents the orderly flow of traffic out of south-end wind and water danger zones. These facts are well established and have been examined exhaustively. The problem is not going to be solved easily, and it will certainly not be solved quickly. The problem will not be solved at all if Okaloosa County chooses to chart a course of inaction. The time to act is now. There are a number of options that could ensure sufficient funding to complete this project, including a sales tax increase, a gas tax increase, a property tax increase, the institution of a franchise tax and/or a series of state and federal grants. Okaloosa County residents, for a number of reasons, find many of the tax options unpalatable, and grants almost always require local matching funds, particularly where large amounts of money are involved. Another avenue involves the establishment of a Tax Increment Financing (TIF) District which results in a “savings account” into which a local government sets aside a portion of an ad valorem revenue stream for a specific project. The ad valorem stream that feeds the TIF savings account derives from the value appreciation that occurs as a result of the infrastructure investment for which the TIF was established. The funds that flow into the account do not in any way require an ad valorem tax rate increase, but rather are generated by “growth paying for growth”. A successful TIF solely involves a dedicated set-aside based on current tax rates and future growth potential, not a tax-rate increase. As previously stated, there are many avenues by which the County or a municipality can increase funding for transportation improvements in Okaloosa County. Creating a TIF District does not preclude other efforts to enhance transportation funding, nor will it solve every problem. But, the efforts of the Citizen’s Transportation Committee have focused solely on the TIF because it is a) feasible, b) easily established by local governments c) revenue neutral and d) does not contemplate a tax increase. It is important to note that the TIF plan will not completely finance the necessary PJ Adams/Antioch Corridor improvements. The TIF will, however, give local government enormous leverage when pursuing federal and state grants by generating a source of matching funds. Perhaps more importantly, it will demonstrate the local commitment to this important infrastructure enhancement. It is not the end solution. It is, however, a strong beginning. In the passages that follow, we outline the TIF plan as currently conceived by the Citizen’s Transportation Committee. Tax Increment Financing Districts Packet Pg. 470 A Tax Increment Financing District (TIF) is conceived to allow future revenues to be segregated into different pots in order to provide a dedicated stream of cash to finance infrastructure improvements. A TIF district may be imposed on an area that has infrastructure problems, an area which may be blighted, or an area where greater focus on development is predicted. A TIF district essentially “freezes” ad valorem tax collections at current levels and segregates future revenue collections above the current level into one or more pots of money. There is enormous flexibility in the way in which TIF districts can be created thus allowing local governments to maximize the potential benefits. For example, a TIF district can “freeze” ad valorem tax revenues at current levels and dedicate all future revenue collections into a single pot of money to be used for improvements within the district. As an example, suppose that a TIF district were created in Town A in which there existed one piece of property which generated $1,000 in ad valorem revenue in Year 1 (the year of the TIF district’s creation). Suppose further that in Year 2, the value of that piece of property goes up and the ad valorem revenue is adjusted to $1,100 – a 10% increase in the revenue. The taxing authority would receive $1,000 in revenue from the property in Year 2 and the TIF district would receive $100 in revenue (the appreciation) thus establishing two “pots” of money: one for the taxing authority and one for the TIF district. Suppose further that a new structure were added in Year 2 which increased the assessment to $1,500. In that case, the taxing district would receive $1,000 and the TIF district would receive $500. It is also possible to imagine scenarios in which the TIF district received only a portion of the increasing ad valorem revenues. For example, suppose that the TIF were created to split the appreciation revenues evenly between the taxing authority and the TIF district. In this case, the taxing authority in Year 2 would receive $1,250 (the original $1,000 assessment plus half of the increase in the assessed value) while the TIF district received $250 (half of the increase in the assessed value). A system of this type ensures that the taxing authority’s revenues rise over time (as a result of new growth) in order to absorb increasing costs of government. At the same time, the system generates funds for the TIF without necessitating a rise in the baseline ad valorem tax rate. Okaloosa Tax Increment Financing District Proposal Given the flexibility inherent in creating the TIF, the scope of Okaloosa’s transportation issues and the fiscal resources necessary to solve those issues long-term, it is critical to ensure that the Transportation TIF does not “starve” local governments of necessary revenues while at the same time creating substantial revenues for transportation improvements. To this end, the Citizen’s Transportation Committee has divided future revenues into four separate types: Type 1) those revenues generated by existing stock at existing values when the TIF is established, Type 2) those revenues generated by the addition of new stock, Type 3) those revenues generated by the appreciation of Type 1 existing stock and Type 4) those revenues generated by the appreciation of new Type 2 stock. To fully understand these separate revenue streams consider the following hypothetical situation. A home exists in Year 1, when the TIF is established, which generates $1000 in ad valorem taxes. This would be revenue type 1 (the ad valorem tax collection when the TIF is established). In Year 2, an outdoor shed is added to the home which brings the total ad valorem tax collection to $1,100. The $1,000 remains Type 1 revenue, but the $100 addition becomes Type 2 revenue which is revenue resulting from the addition of new stock. Packet Pg. 471 In Year 3, the house is reappraised and is now generating $1,150 in revenue. Fully $1,000 of this remains Type 1 revenue (existing stock) but the $150 becomes Type 3 revenue which is the appreciation in value of the stock (house) that existed when the TIF was established. The outdoor shed is also reappraised and the ad valorem revenue for Year 3 on the shed is $125. Of this $125, $100 remains Type 2 revenue (the initial ad valorem revenue resulting from the addition of the shed in Year 2) and $25 becomes Type 4 revenue (the ad valorem revenue which results from the increase in value of the shed between Year 2 and Year 3). The Okaloosa County Citizens Transportation Committee proposes that Type 1 revenue, consistent with the spirit of a TIF district, remain with the taxing authority. The Committee also proposes that all Type 2 revenue accrue to the taxing authority as well. Type 3 and Type 4 revenues, which result from the appreciation of stock over time, will accrue to the TIF district. Thus the taxing authority (in the above scenario the County or City) will receive new revenue from the addition of stock over time, but the appreciation of existing and new stock will accrue to the TIF district. Given the nature of the proposed infrastructure improvements that the TIF is designed to support, the Committee proposes that all of Okaloosa County which lies north of Eglin Air Force Base be assigned to the TIF district. The Committee also proposes that the City of Crestview participate in the TIF district as well – as part of a joint venture with the County. Together, these two taxing authorities would generate substantial TIF revenues in the coming decades. Revenue Generation Potential Okaloosa County, north of Eglin, generated nearly $6.6 million in ad valorem tax revenue (at the 3.2899 millage rate) in 2012. This, we label Type 1 revenue. Over a 20 year period, the County is expected to realize $131.8 million in Type 1 ad valorem revenue from the area north of Eglin. The TIF proposal would not affect this. The additional stock in this district, over the coming 20 years, is forecast to generate an additional $40.4 million in ad valorem revenue (Type 2 revenue). The appreciation of old stock is forecast to generate $40.0 million in revenue (Type 3 revenue) while the appreciation of new stock, over a 20 year period, will generate $6.5 million in Type 4 revenue. Consistent with the committee’s proposal, the taxing unit (Okaloosa County) would receive all Type 1 and Type 2 revenues for a total of $166.8 million in ad valorem revenue over the coming 20 year forecast period. The TIF district would receive all Type 3 and Type 4 revenue which totals to roughly $47.2 million in revenue. It is this fund that the Committee proposes the County use for construction of the P. J. Adams enhancement. The City of Crestview generated approximately $4.6 million in ad valorem tax revenue (at the 3.2899 millage rate in 2012. This would total to just over $92.7 million in Type 1 over the next 20 years if the TIF were established today which would continue to accrue to the Crestview taxing district. The growth of new stock in the city is forecast to generate nearly $25.0 million in Type 2 revenue which would accrue to the city as well. The appreciation of the stock that exists currently is forecast to generate just under $28.7 million in ad valorem revenue over the next 20 years which we would assign as Type 3 revenue. The appreciation of the growth stock (Type 4 revenue) would generate $4.6 million over the same period. Type 1 and Type 2 revenues, which would continue to go to the City, would yield $117.7 Packet Pg. 472 million in revenue for the City in the coming 20 years. Type 3 and Type 4 revenues, which result from appreciation of existing and new stock, would generate $33.3 million for the TIF district over the 20 year period. If the City and the County unite in this effort, which the committee believes is necessary, the revenue potential of the TIF district is a combined $80.6 million over the coming 20 year period. Utilizing a 5% discount rate, the net present value of the 20 year TIF collection is $41.4 million. Thus we would expect a bond issue (hypothetically) to generate just over $41 million if it were to be bonded immediately. Of course, depending on the structure of the bond and the nature of the TIF, any of these figures could change. Summary and Recommendations The Committee, at the outset of its investigation, explored multiple options to support the improvement of Okaloosa County’s transportation infrastructure. This included tax and fee increases, grant opportunities and other forms of long term financing. The committee, after deliberation, established several criteria for benchmarking alternatives and continued analysis. These criteria included:  Final proposal must be revenue neutral  Final proposal must continue to generate increasing revenue for the county in order to cover long-term and increasing costs of government  Final proposal must allow the taxing authority to increase or decrease its tax rate as needed to accommodate operations, annually  Final proposal must not increase taxes  Final proposal must generate substantial revenue  Final proposal must focus on transportation issues surrounding the Highway 85/Highway 90/ Interstate 10 corridors.  Final proposal must be long-term in nature.  Final proposal must include collaboration among multiple taxing districts in the County. The Committee quickly settled on the creation of a Tax Increment Financing District to overlay Okaloosa County north of the Eglin Reservation. The committee, through the research and discovery process, determined that the TIF District should structured so as to allow Type 1 and Type 2 money to continue to accrue to the taxing districts while Type 3 and Type 4 monies accrue to the TIF District. The Committee also determined that success of the TIF District hinges on the creation of a successful partnership between Okaloosa County and the City of Crestview in order to generate sufficient revenue for the infrastructure project. If these conditions are met, the TIF Committee determined that  The structure of the TIF will allow growth revenue to accrue to the taxing units (County and City) thus paying for future growth in the taxing units while at the same time generating substantial revenues for TIF district over its 20 year proposed life.  The TIF district will accrue over $80 million in total revenue over the 20 year period with a net present value of over $40 million at a 5% discount rate. Packet Pg. 473  The funding stream will be substantial, but will not be adequate to complete the proposed expansion of the PJ Adams Corridor.  The solution is not immediate – it will be several years before the TIF generates sufficient revenues to begin work on the PJ Adams Corridor project.  The County and City must actively leverage the TIF funding stream against state and federal infrastructure improvement matching dollars in order to complete the entirety of the project.  The creation of the TIF district does not require any tax increases on the part of the City of Crestview or Okaloosa County in order to generate revenue. Packet Pg. 474  OKALOOSA COUNTY AND CITY OF CRESTVIEW INTERLOCAL AGREEMENT GRANTING RECIPROCAL APPROVAL TO ORDINANCES ESTABLISHING THE NORTH OKALOOSA TRANSPORTATION IMPROVEMENT DISTRICT, AND ITS TAX INCREMENT FINANCING WHEREAS, Florida Statutes Chapter 161, Part 1, permits agreements between and among counties and cities for the provision of public services and infrastructure; and WHEREAS, the City of Crestview and Okaloosa County have agreed to pass and be bound by the terms of the Ordinances establishing the North Okaloosa Transportation Improvement District, as defined in each ordinance, copies of which are attached; and WHEREAS, a part of the consideration given by each in approving and passing its respective ordinance is the reciprocal approval of the ordinance by the other. NOW THEREFORE IT IS AGREED by the City Council of the City of Crestview and by the County Commission of Okaloosa County that: 1) Each will be bound by their respective ordinance unless both the governing body of the City of Crestview and of Okaloosa County vote in a joint meeting called by either party to discontinue the District and to distribute its assets. 2) The District may only be terminated subject to any contractual commitments then outstanding by the District. 3) This Agreement is to be binding upon the parties only after approval by a majority of both the City of Crestview and City Council. This Agreement made and entered on the date each party signs its attached version of the ordinance establishing the North Okaloosa Transportation District Ordinance. CITY COUNCIL, CITY OF CRESTVIEW BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA By:______________________________ By: DAVID CADLE, MAYOR CHARLES K. WINDES, JR., CHAIRMAN Packet Pg. 475 BY BOARD OF COUNTY COMMISSIONER S ORDINANCE NO. __________ AN ORDINANCE BY THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS AMENDING THE OKALOOSA COUNTY CODE OF ORDINANCES, ESTABLISHING A NORTH OKALOOSA TRANSPORTATION IMPROVEMENT DISTRICT, ESTABLISHING THE GEOGRAPHIC BOUNDARIES FOR THAT DISTRICT, EXEMPTING THE CIYY OF CRESTVIEW REDEVELOPMENT AGENCY TERRITORY, AS DEFINED BY THE CITY OF CRESTVIEW IN ORDINACE NO. IN 1995, AUTHORIZING TAX INCREMENT FINANCING TO FUND THE DISTRICT; PROVIDING FOR REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING AN EFFECTIVE DATE. _____________________________________________________________________________________ WHEREAS, pursuant to Article VIII, Section (1)(f) of the Florida Constitution and Sections 125.01(l), (m), and (w), Florida Statutes, Okaloosa County has broad home rule powers to adopt ordinances to provide for and operate transportation systems, including roadways, transit systems, and bicycle/pedestrian facilities; and WHEREAS, as confirmed by the Florida Supreme Court in Strand v. Escambia County, 992 So.2d 150 (Fla. 2008), Okaloosa County’s broad home rule powers include the power to utilize tax increment financing to fund transportation systems; and WHEREAS, Okaloosa County has a demonstrated need to provide improved transportation corridors throughout the County; and WHEREAS, the County has postponed providing a funding source for transportation improvements because many other competing expenses have been more urgent; and WHEREAS, additions to the Okaloosa County tax rolls by new construction each year have historically provided annual increases to the tax rolls of the County; and WHEREAS, throughout its history, Okaloosa County has applied its then-current millage rate to the certified value of all taxable real property in the County without regard for whether the current, certified value resulted from appreciation in value over a prior year or from construction of newly certified buildings; and WHEREAS, the value of all real property in the County is recertified each year pursuant to law, and that annual recertification clearly identifies appreciation in value of existing property within any identified part of the County; and WHEREAS, both Okaloosa County and the City of Crestview have identified the area shown on the attached map as a District to receive most direct benefit from the transportation improvements described herein; and WHEREAS, both Okaloosa County and the City of Crestview have identified the area shown on the attached map as the “North Okaloosa Transportation Improvement District (called herein the “District”) less the existing City of Crestview CRA District; and Page 1 of 4 Packet Pg. 476  WHEREAS, the District can be funded from various sources available to Cities and Counties, including tax increment financing, pursuant to the Home Rule Powers applicable to Counties in Florida; and WHEREAS, the improved transportation within the District will provide better employment opportunities for the District, allow future business, commercial, and residential construction throughout the District, and serve as a necessary conduit for the many visitors seeking to access areas to the south within the County; and WHEREAS, we believe that Okaloosa County, operating in cooperation with the City of Crestview, can apply the same tax rate applicable to all real and personal property to the future appreciation in value of real property and thereby create a substantial, separate fund of tax revenue for a specific purpose, without jeopardizing the future budgets of Okaloosa County; and WHEREAS, Okaloosa County and the City of Crestview have negotiated an inter-local agreement that is acceptable to the County, and that adequately protects both the County and the City in its relationship to the other pursuant to this Ordinance. NOW THEREFORE BE IT ORDAINED by the Board of County Commissioners of Okaloosa County, Florida, that Division _____ of Chapter _____, Article _____ of the Okaloosa County Code of Ordinances is hereby amended as follows: 1. That the area shown on the attached map, less the existing City of Crestview CRA District as identified by City of Crestview Ordinance No. , passed in 1995, is to be called the “Okaloosa County Transportation Improvement District,” and referred to hereinafter as the “District”. 2. That for tax year 2014, and for the 20 years thereafter, the tax revenue collected based upon the appreciation in value of real property in the District shall be deemed Tax Increment Financing (TIF) revenue, and such TIF revenue shall be set aside solely for construction of the project described herein. TIF revenue shall not include tax revenue based on the value of real property within the District existing on the date of this Ordinance, or on the initial value of future construction within the District. 3. All appreciation in value of all taxable real property in the District after the Property Appraiser’s certified value for 2013, shall be taxed separately and shall fund the District, subject to the conditions set forth below. 4. That Tax Increment Financing as described herein shall be subject to the following conditions: A. If after 7 years of existence of the TIF fund, other funds have not been identified and committed to finish the Project, and if a majority of the County Commissioners and a majority of City Council members from Crestview, sitting in joint session, vote to abandon the District, then the fund may be discontinued, in which case the money shall be returned to the general fund of each body; and B. If at any time sufficient funds have been identified and secured from other sources such that in the opinion of the Board of Trustees of the District the Project will be built without further TIF contributions, then the District and the TIF fund may, by majority Page 2 of 4 Packet Pg. 477  vote of the Commission, be discontinued, in which case any remaining TIF revenue attributable to County properties shall be returned to the Okaloosa County general fund. 5. That the TIF fund shall be administered by a Board of five trustees, whose membership shall be as follows: A. County Commission members shall be selected by the County Commissioners. City Council members shall be selected by the City Council. B. In the first year, beginning June 1, 2014, three members of the Board shall be County Commissioners whose terms do not expire during the subsequent 12 months, and two members shall be City Council members of the City of Crestview whose terms do not expire during the subsequent 12 months. C. During the second year of its existence, three members of the Board shall be City Council members of the City of Crestview whose terms do not expire during the subsequent 12 months, and 2 members shall be County Commissioners whose terms do not expire during the subsequent 12 months. D. The composition of the Board of Trustees of the District shall thereafter continue to alternate each year as described above. 6. That the “Project” which is the purpose for the District shall be the construction of a transportation corridor from approximately the intersection of highway 85 south of Crestview and the P.J. Adams Road, to approximately the present intersection of the P.J. Adams Road and Highway 90 west of Crestview. The Project shall include one or more connections to Interstate 10, and such connection roads as may be necessary and supportive of the Project. 7. That the District shall be authorized to hire such professionals as in its business discretion are necessary, who shall be charged with oversight of District funds and management of the goals and objectives of the District. Those professionals shall be bonded for the faithful performance of their duties, shall be public officers subject to the control and supervision of the Board, and shall serve only at the pleasure of the Board. The Board and any professionals it hires or employees shall make a report at least annually to both the County and the City, sitting in joint session, of the progress of the TIF District. 8. The contributions of the County and of the City shall be combined for purposes of the District such that financial and contractual commitments can be made by and in the name of the District. The District shall elect a chairman each year who shall have the authority to act, upon approval of the Board, to commit the funds of the District. 9. In the event that the District is dissolved at any time and for any reason, the funds shall be accounted for such that they shall be distributed to the County and the City in proportion to the contributions of each to the District. Page 3 of 4 Packet Pg. 478 10. REPEALER: All ordinances and resolutions or parts thereof of the County in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. 11. SEVERABILITY: If any section, sentence, clause, or phrase of this Ordinance is held to be invalid or unconstitutional by any Court or competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this Ordinance. 12. INCLUSION IN THE CODE: It is the intention of the Board of County Commissioners that the provisions of this Ordinance shall become and be made a part of the Okaloosa County Code of Ordinances; and that the sections of this Ordinance may be renumbered or re-lettered and the word “ordinance” may be changed to “divisions”, “section”, “article”, or such other appropriate word or phrase in order to accomplish such intentions. 13. EFFECTIVE DATE: A certified copy of this Ordinance shall be filed with the Department of State by the Clerk to the Board within ten (10) days after adoption of this Ordinance, and this Ordinance shall take effect on October 1, 2013, after approval by Okaloosa County, and upon approval of a like ordinance by the City of Crestview. ADOPTED with a quorum present and voting this _____ day of __________, 2013. (S E A L) ATTEST: BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA By:______________________________ CHARLES K. WINDES,Jr., CHAIRMAN By:______________________________ DON W. HOWARD CLERK OF THE CIRCUIT COURT Page 4 of 4 Packet Pg. 479