Okaloosa County BOCC — February 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Funding Request to Finish Space for the Clerk's Records Division DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of funding in the amount of $50,000 to remodel space in the new South Courthouse for the use of the Clerk of Courts' Records Division. BACKGROUND: A design-build project is currently in development to demolish the five current buildings nearest to Eglin Parkway at the former Shalimar Courthouse Annex campus and replace them with a new multi-story building for county use. Prior to any demolition activity occurring at the site, all current occupants in any of the buildings that are to be demolished must be relocated off-site. The Clerk of Courts' Records Division occupies some space in one of the buildings to be demolished When the new south courthouse was designed, it was done so with provisions for future courtrooms. One of those future courtrooms is currently an empty shell that could be finished for use by the Clerk of Courts' Records Division. The work would be done in-house by the Facilities Maintenance Division staff. Along with the modification of the existing space for use by the Clerk’s offices, and provided future needs arise for expansion of the existing judicial function in the existing facility, the Board obligates to construct additional courtroom space. The work to prepare the space must be completed and the relocation completed by May 1st, 2014 to allow the demolition activities to begin at the former Shalimar Courthouse Annex. As time is of the essence, funding is needed right away if that work is going to be completed on time. RECOMMENDATIONS: Request approval of funding in the amount of $50,000 to remodel space in the new South Courthouse for the use of the Clerk of Courts' Records Division and to transfer the funds from the 301-3160 Capital Projects Reserve to 301-3160 Clerk of Courts' Project. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator