Okaloosa County BOCC — February 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Request Approval of Amendment to Polyengineering, Inc. Contract C05- 1165-WS DEPARTMENT: Information Systems BCC DISTRICT: ALL STATEMENT OF ISSUE: On 10/24/13 the Chairman executed an amendment to Polyengineering, Inc. Contract C05-1165-WS. This included a list of task orders extending the task order duration beyond the contract expiration date of September 30, 2013. One task order (TO 111) was omitted from the list which had ongoing work and needs to be extended to complete the scope of work. BACKGROUND: A number of contracts, including C05-1165-WS, expired on September 30, 2013 that had task orders assigned to them with ongoing work that could not be completed before the contract expired. Polyengineering, Inc. Contract C05-1165-WS was among those contracts that had multiple ongoing task orders. A list of open task orders with ongoing work for each contract was developed and presented to the Board for approval to amend the affected contract. After approval, amendments to each affected contract were prepared and executed by the Chairman. Polyengineering, Inc. Task Order 111 was omitted from the list and needs to be extended to complete the contracted scope of work. OPTIONS: Approve/Disapprove RECOMMENDATIONS: The Board is requested to extend the term of Polyengineering, Inc. Contract C05-1165-WS for the completion of TO 111. The completion date is 02/14/14. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator