Okaloosa County BOCC — February 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Request for Funds for Remodeling at the Sheriff's Shalimar Campus DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of an amount Not-To-Exceed (NTE) $150,000 to be use to expedite the remodeling of certain spaces at the Sheriff's Shalimar Campus. BACKGROUND: A major design-build project is in planning for the former Shalimar Courthouse Annex campus. For that project to move from planning to production, all current occupants must be relocated out of all the buildings that will be demolished. The date for all buildings to be vacated is May 1st, 2014, so that demolition of those buildings can begin. The Sheriff has three units still located at the old annex. Along with a plan to construct a new 10,000 sq. ft. building at the Sheriff's campus, a plan is in place to prepare space at the Sheriff's Shalimar campus to provide temporary and permanent working space for the Sheriff's annex operations to be relocated. However, working with current resources, this work may take until late July or August to complete. This would be disastrous for the project time line for the proposed new building at the annex site. Funding is needed for the materials to remodel the space. Furthermore, to expedite the completion of the space at the Sheriff's campus, funding is also needed for overtime, temporary labor, and to outsource some of the work, if needed. The cost to extend the necessary leases for the additional three months would likely be more than $80,000 per month, or almost $250,000. RECOMMENDATIONS: Request approval of an amount Not-To-Exceed (NTE) $150,000 to be use to expedite the remodeling of certain spaces at the Sheriff's Shalimar Campus and for the funds to be transferred from the 301-3160 Capital Projects Reserve to 301-3120 Sheriff's Shalimar Remodel. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator