Okaloosa County BOCC — February 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding Century Link Invoice DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay Century Link for one outstanding invoice (September 2013) for $22,407.48. BACKGROUND: Century Link is the vendor responsible for maintaining and supporting Okaloosa County 911 equipment. Okaloosa County received grant funding in 2010 for a Solacom IP-based selective router for the 911 system. The grant covered the cost of the equipment, installation (completed in 2012) and first year of maintenance. The invoice with this agenda request is the second year of maintenance for the Solacom router and covers the period of September 2013 to September 2014. Apparently, this invoice was received late and forwarded from Finance to Public Safety in January 2014, as Century Link originally sent the invoice to the incorrect address of the old Public Safety Administration Office in Shalimar. Consequently, we are unable to pay this via purchase order, since the invoice is dated in September and would be considered to be an 'after the fact' purchase order. Continual support from Century Link on the Solacom router is necessary to maintain Okaloosa County's robust 911 system. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of a direct payment for the outstanding invoice to Century Link. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator