Okaloosa County BOCC — February 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Contractor Solicitation for Shalimar SO Building DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC direction in the solicitation for a contractor to construct the proposed new building at the Sheriff's Shalimar campus. BACKGROUND: To reduce the overall size and construction cost of the new building proposed to be built at the former Shalimar Courthouse Annex site, the BCC determined that it would be more economical to building a new building at the Sheriff's Shalimar campus and relocate all of the Sheriff's ops currently located at the former annex and the Investigations Division. The BCC approved soliciting for a qualified design firm to provide the design for the new Sheriff's building. To expedite the construction of the new building when the design is finished, the staff recommends soliciting for a competent contractor as soon as possible. OPTIONS: Type of Contract: 1. Contract Management - will cut months off of the completion time of the project, total project construction costs will be similar to those of Hard Bid, and the contract manager can begin the permitting and approvals process while the final construction drawings are being completed. Plus, certain types of buildings can be pre-ordered while the interior plans are finalized. 2. Hard Bid - provides a total construction price in advance of any construction work being done. Change orders can still change the final construction cost. Hard bid pricing is developed from the completed construction plans, so the plans must be complete before soliciting for bids. RECOMMENDATIONS: Request BCC direction in the solicitation for a contractor to construct the proposed new building at the Sheriff's Shalimar campus and authorize the solicitation to be let at the earliest possible date. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator