Okaloosa County BOCC — September 16, 2014

Agenda Okaloosa County Board of Commissioners Tuesday, September 16, 2014– 8:30 AM Water & Sewer Administration Building I. Employee Awards II. County Administrator's Update III. Commissioner's Minute IV. Public Comments Related to Current Agenda V. Public Hearing 1. [GM] Andrews - Locht FLUM Amendment and Rezoning – Pg. 8 2. [GM] Change to Land Development Code - Beekeeping – Pg. 26 3. [PW] Public hearing scheduled to accept public comments and consideration concerning the installation of an additional street light at the west side of 910 Santa Rosa Blvd. within The Okaloosa Island MSBU. District: 2. – Pg. 34 VI. Visitor 1. Tobacco Free Workplace Presentation by Barnes Insurance Group and Florida Blue Insurance – Pg. 45 2. Mark Hamrick from the Greater Fort Walton Beach Chamber of Commerce to Present Brooks Bridge Resolution – Pg. 52 VII. Consent Agenda 1. [AP] Request approval of contract renewal for Sixel Consulting Group (VPS) – Pg. 57 2. [AP] Request approval of FAA Lease for office space at the Bob Sikes Airport (CEW) – Pg. 64 3. [AP] Request approval of the USAF Special Operations Memorandum (VPS) – Pg. 68 4. [AP] Request approval of Crestview Technology Airpark Amendment Number One Extension (CEW) – Pg. 77 Revised: 9/11/2014 4:18 PM Page 1 of 7 Regular Meeting (South) Agenda September 16, 2014 5. [AP] Request approval of final payment for the Michael Koran Lease at DTS – Pg. 91 6. [AP] Request approval of System Studies and Simulation operating agreement sublease with Emerald Coast Aviation at Bob Sikes Airport (CEW) – Pg. 95 7. [CAO] Approval of Budget Resolutions & Transfers – Pg. 111 8. [CAO] Request approval of minutes for the July 29th & August 4th Budget Workshops. – Pg. 127 9. [CAO] Per Florida Statute 136.06, a link to warrants is provided for Board information and review – Pg. 150 10. [CAO] Request approval of and authorize the Chairman to execute a Proclamation establishing October 1, 2014 as "Wear Pink Day". – Pg. 151 11. [CAO] Request approval of and authorize the Chairman to execute a Proclamation establishing September 28 to October 4, 2014 as "Childhood Cancer Awareness Week in Okaloosa County". – Pg. 153 12. [CAO] Request approval of a Public Event Permit for the Miles of Memories 5K Run/Walk. – Pg. 155 13. [CAO] Request Board approval of resolution addressing the Okaloosa County Clerk of Court's Constitutional duties. – Pg. 159 14. [CAO] Request approval of a contract renewal with First Southwest Company for financial advisory services for Okaloosa County. – Pg. 162 15. [CAO] Request approval of a contract renewal with the Okaloosa Economic Development Council for specialized area marketing services – Pg. 165 16. [CAO] Request approval of a contract renewal with the Advocacy Group for State lobbyist services – Pg. 168 17. [Fleet] Request authorization for Fleet Operations to sell, at auction, certain pieces of surplus equipment – Pg. 171 18. [GM] Joint Participation Assistance for Commuter Assistance Grant Approval – Pg. 174 19. [GM] Public Transit Block Grant JPA FY15 - FDOT – Pg. 196 20. [GM] Task Order 28.7 Medicaid – Pg. 221 21. [IS] Request approval of past due payment to CenturyLink. – Pg. 224 22. [Non BCC] Request approval of and authorize the Chairman to execute the annual contract with the Florida Department of Health for the Okaloosa County Health Department. – Pg. 226 Okaloosa County Board of Commissioners Page 2 Printed 9/11/2014 Regular Meeting (South) Agenda September 16, 2014 23. [Non BCC] Request Board ratify Gulf Power acknowledgement Phase III - Site Certification – Pg. 248 24. [Non-BCC] Request approval of Sheriff LETF disbursement for Northwest Florida Guardian ad Litem Foundation. – Pg. 251 25. [PS] Request approval for direct payment of the July 2014 Airgas invoice in the amount of $2,968.35. – Pg. 263 26. [PS] Request approval of and authorize the Chairman to execute an Agreement with the State of Florida, Division of Emergency Management, to update Hazards Analysis data. – Pg. 303 27. [PS] Request approval of and authorize the Chairman to execute the Tenth Amendment to the Medical Examiner Agreement to extend services for one additional year from October 1, 2014, through September 30, 2015. – Pg. 339 28. [PS] Request approval to select PennCredit as the collection agency for delinquent EMS accounts and begin contract negotiations. – Pg. 344 29. [PS] Request approval of the final payment to Intermedix/Advanced Data Processing, Inc., in the amount of $30,860.63 for the old EMS billing contract. – Pg. 445 30. [PS] Request approval of Amendment 1 to the Medical Director's Contract. – Pg. 449 31. [PW] Seeking approval to amend the purchase order for Class 1 Rip Rap from Southern Rock & Lime for the Gilmore Road Project. – Pg. 456 32. [PW] Request approval and authorization for the Chairman to submit a termination letter to FDOT for the Antioch Road (CR 4) Sidewalk Improvements LAP Project. – Pg. 463 33. [PW] Request acceptance and approval of a Temporary Construction Easement for Gilmore Road – Pg. 466 34. [PW] Request approval of and authorize the Chairman to execute contract renewals with multiple vendors to provide Asphalt Materials, Limerock/Limestone/Asphalt Millings, and Road Striping services for the Roads Division. District: All – Pg. 472 35. [PUR] Seeking Approval of Final Payment to Jimmy Henderson II Construction Company, Inc. (C14-2171-HD) – Pg. 483 36. [PUR] Requesting approval of Public Financial Management, Inc. Contract Renewal (C03-0786-AP) – Pg. 490 37. [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Diesel Generator System. (WS 55-14) – Pg. 492 38. [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Motor Control Center and Control Panel. (WS 56-14) – Pg. 498 Okaloosa County Board of Commissioners Page 3 Printed 9/11/2014 Regular Meeting (South) Agenda September 16, 2014 39. [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Pump Station. (WS 57-14) – Pg. 507 40. [PUR] Seeking Approval for extension of contracts for Wireless Service. – Pg. 514 41. [RM] Request approval of Johns Eastern TPA Service Contract for FY 2015 – Pg. 516 42. [TDD] Request approval of payment in the amount of $195.00 to Florida Society of Association Executives (FSAE) for the 2014-2015 Resource Directory Listing – Pg. 518 43. [TDD] TDD is apprising the Board of the use of Promotional Reserves – Pg. 523 44. [TDD] Request approval for Chairman to sign contract amendment #3 with Horizons for Beach Park Bathroom Cleaning – Pg. 525 45. [WS] Request approval of Lease - Allwood Furniture - Units A & B – Pg. 537 46. [WS] Request approval of Lease - Joe's Upholstery- Unit 1310-F – Pg. 546 47. Request approval of Lease - Dent Tech Unit A – Pg. 555 VIII. Department Business A. Zan Fedorak/Purchasing 1. Seeking Board Direction Regarding Capital Improvement Financing Options. – Pg. 564 B. Kay Godwin/Risk Management 1. Request approval of General Liability, Aviation Liability, Public Officials Liability, Crime, Automobile Excess Worker' Compensation and AD&D Insurance – Pg. 569 C. Elliot Kampert/Growth Management 1. Corridor JPA FY15 - FDOT – Pg. 570 2. Amendment 7 to Neighborhood Stabilization Program Extending Contract with Okaloosa Community Development Corporation Until September 30, 2015 – Pg. 594 3. Approval of Designation of Signature Authority for the Transportation Electronic Award and Management (TEAM) Process and County Attorney Access – Pg. 602 Okaloosa County Board of Commissioners Page 4 Printed 9/11/2014 Regular Meeting (South) Agenda September 16, 2014 4. Request approval of 2014 LMS-CRS Annual Update and Project List – Pg. 605 D. Ed Schroeder/Tourist Development 1. Request approval for Chairman to sign Task Order 148 “FY15 SMP Leisure Broadcast Packages Pass-Through Costs” in the amount of $546,475. – Pg. 616 2. Request approval to accept the Destin Seafood Festival’s 2014 Special Event and Sponsorship Funding Application – Pg. 663 3. Presentation of quarterly financial and marketing reports. – Pg. 672 E. Dino Villani/Public Safety 1. Request approval of and authorize the Chairman to execute the 10th Amendment to the Teen Court Agreement with Lutheran Services Florida, Inc., which renews the contract for one additional year from October 1, 2014, to September 30, 2015. – Pg. 751 2. Request approval of and authorize the Chairman to execute the Tenth Amendment to the Agreement with Legal Services of North Florida, Inc., to extend services for one additional year from October 1, 2014, through September 30, 2015. – Pg. 755 3. Request approval of Dispatch Services Agreement Renewal – Pg. 760 F. Jeff Littrell/Water & Sewer 1. Request Authorization for the Purchase of IOOF Property 2. Request authorization to submit a grant application to the Northwest Florida Water Management District for design of a Supplemental Reclaimed Water Project to Niceville and Eglin AFB. Request authorization for the Chairman to execute a Memorandum of Agreement with the City of Niceville and Eglin AFB for the same project. – Pg. 827 G. Sunil Harman/Airports 1. Request approval of Destin Water Users Lease Agreement at the Destin/Ft. Walton Beach Airport (DTS) – Pg. 835 2. Request approval of Resolution for Passenger Facility Charge Application (VPS, DTS, CEW) – Pg. 849 Okaloosa County Board of Commissioners Page 5 Printed 9/11/2014 Regular Meeting (South) Agenda September 16, 2014 3. Request approval of the Verizon Wireless Agreement with the Northwest Florida Regional Airport (VPS) – Pg. 872 4. Request approval of Stipulation and Settlement of pre-petition claims for American Airlines (VPS) – Pg. 898 5. Request Approval for Airport Marketing and Advertising Contract - Task Order 15 (VPS, DTS, CEW) – Pg. 906 H. John Hofstad/Public Works 1. Request approval of establishing the 2014 Annual Assessment and the 2015 Budget for the Lake Pippin Channel MSBU and authorize the Chairman to execute the related Resolution. – Pg. 920 2. Request approval of the Bluewater Bay MSBU 2014 Tax Roll Assessment and proposed FY 2015 Budget, and authorize the Chairman to execute the related Resolution. District: 5 – Pg. 936 3. Request approval of payment to the City of Valparaiso through the Boating Improvement Fund for Lincoln Park – Pg. 943 4. Request approval of and authorize the Chairman to execute a contract renewal with Fort Walton Beach Concrete/Crestview Ready Mix to provide Concrete Materials for the Roads Division. District: All – Pg. 951 I. Donald Turner/Facility Maintenance 1. Requests BCC approval of a Modification to the Elder Services' Lease at the old Ft. Walton Beach Hospital. Dist: 2 – Pg. 954 2. Requests BCC Direction Regarding a Recent Request for Assistance from the BCC by Head Start on McGriff Street in Ft. Walton Beach. Dist: 4 – Pg. 958 3. Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Sheriff's Building in Shalimar. Dist: 2 – Pg. 962 4. Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Okaloosa County Administration Building in Shalimar. Dist: 2 – Pg. 975 5. Requests BCC approval to reimburse Facilities Maintenance for the expenses related to relocating Traffic from the former Shalimar Annex to the Public Works' Ready Ave. site. Dist: 2 – Pg. 994 IX. Old Business Okaloosa County Board of Commissioners Page 6 Printed 9/11/2014 Regular Meeting (South) Agenda September 16, 2014 1. Request approval of contract appointing John Hofstad as Interim County Administrator – Pg. 1034 X. New Business 1. Request Board approval of attached proposed Resolution adopting a procedure for quasi-judicial proceedings heard by all Boards, Councils or Commissions. – Pg. 1038 2. Request Board consider authorizing notification of a public meeting. – Pg. 1043 XI. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 7 Printed 9/11/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Andrews - Locht FLUM Amendment and Rezoning DEPARTMENT: Growth Management BCC DISTRICT: 2 PUBLIC HEARING: Consideration of a request changing the use of land submitted by Choctaw Engineering, Inc. as agent for Jerald Andrews and David Locht, Jr. relating to property located at the corner of David Street and Scranton Street, Fort Walton Beach. The request is to change the Comprehensive Plan Future Land Use Map (FLUM) designation for the property from Mixed Use (MU) to Medium Density Residential (MDR), or a more restrictive FLUM designation. If the FLUM amendment is approved, request to rezone the property from Mixed Use (MU) district to Residential - 2 (R-2) district, or a more restrictive zoning district. Property contains 1.24 acres, more or less. STAFF FINDINGS: • The Mixed Use FLUM category and zoning district allows single-family and multi-family development at a density of up to 10 units per acre on parcels 10 acres or less in size, or up to 25 units per acre on parcels over 10 acres. • The MDR FLUM category and R-2 zoning district allow single-family development at a density of up to 6 units per acre, and townhouse or multi-family development at a density of up to 16 units per acre. • The applicant would like to develop a townhouse subdivision at a proposed density of 16 units per acre. • The current MU designation would not allow a townhouse development at a density of 16 units per acre. • The requested change would allow the townhouse development at 16 units per acre. PUBLIC COMMENT/OPPOSITION: None to date. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a public hearing held August 14, 2014. MILITARY REPRESENTATIVE: No comment. STAFF POSITION: Staff has no objection to the requested FLUM amendment and rezoning. RECOMMENDATION: It is recommended that the Board consider the facts presented herein, the Planning Commission recommendation, as well as any facts that may be presented at the public hearing, and then decide whether or not to adopt the FLUM amendment and rezoning by separate ordinances. Packet Pg. 8 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 9  GIS ANALYSIS RESULTS Date: 6/9/2014 Project: 01-2S-24-1120-0007-0030/0040/0050, 01-2S-24-0000-0015-0010 Permit: 378401-BCC-2014 & 378402-BCC-2014 Property Address: LOCATED ON CORNER OF DAVID ST & SCRANTON ST Previous Zoning Change: NO Proposed FLU Change: MDR Acres: 1.25 Zoning: MU FLU: MU 1990 FLU: C Fire District: OCEAN CITY-WRIGHT Commissioner District: 2 Census Tract: 22300 Soil Type: 12 –Lakeland sand – 0 to 5% slope, excessively drained, permeability is rapid, the available water capacity is very slow, and runoff is slow. 27 – Urban Land – natural soil can not be observed Wind Zone: Above the 140mph in the wind borne debris Flood Zone: X 500 Year Flood Plain Map Number: 12091CO 453H Storm Surge Area: No Urban Development Area: Yes Water Efficient Area: Yes Wells: None Environmental Data: None Historical Data: None Wetlands: Uplands Water and Sewer: OCWS Within 3 mile of an Airport: NO Packet Pg. 10 01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - A EGLIN SUBJECT PROPERTY OCEAN CITY WRIGHT SHALIMAR MARY FORT ESTHER WALTON BEACH Legend : Roads Location Map Packet Pg. 11  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - B SCRANTON ST DA VI D ST NE ST E AV ON Y KE ANT C SUBJECT PROPERTY RI SCR RA C ET RA CK RD NE Legend Parcel Lines Aerial Photo : Packet Pg. 12  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - C DA SCRANTON ST VI D ST SINGLE FAMILY 0.184135 MULTI-FAMILY 0.567594 MULTI-FAMILY 0.311122 MULTI-FAMILY WAREHOUSE-STORAGE 0.281448 0.55737 VACANT COMMERCIAL RESTAURANT/CAFE 0.302997 0.416421 STORES, 1 STORY 0.42011 VACANT COMMERCIAL PRVT SCHL/DAY CARE RA 0.278685 0.248218 CE TR AC STORES, 1 STORY K RD STORES, 1 STORY 0.758752 NE 0.344321 Existing Land Use Map : Packet Pg. 13  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - D SCRANTON ST DA VI D MDR ST NE E AV Y SUBJECT PROPERTY E CK RI MU ST ON ANT SCR C RA CE TR AC K RD NE Legend C MDR MU Future Land Use Map : Packet Pg. 14  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - E SCRANTON ST DA VI D ST R-2 NE E AV SUBJECT PROPERTY Y E CK MU RI T ON S ANT SCR RA CE C-3 TR AC K RD NE : Legend R-2 Zoning Map C-3 MU Packet Pg. 15  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - F SCRANTON ST DA VI D ST NE E AV Y SUBJECT PROPERTY E CK RI C ST ON ANT SCR RA CE TR AC K RD NE Legend ) Commercial (C) Future 1990 Land Use Map : Packet Pg. 16 01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - G SCRANTON ST DA VI D MDR ST NE E AV Y E CK RI MU ST ON ANT SCR SUBJECT PROPERTY C RA CE TR AC K RD NE : Legend C MDR Proposed Future Land Use Map MU Packet Pg. 17  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - H SCRANTON ST DA VI MU D ST R-2 SUBJECT PROPERTY MU NE E AV C-3 Y E CK RA CE RI TR SCRANTON ST AC K RD NE Legend : R-2 C-3 Proposed Zoning Map MU Packet Pg. 18  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - I WATER BAYOU DR C LOIS ST ORD#: 431 From: MDR SKIPPER AVE JOAN AVE SCRANTON ST MDR RA DA CE VI TR D DU AC ST VA K SUBJECT PROPERTY L RD CY ST NE C BEACH DR ND NE IS T E WATERWAY LN MU AV MU ORD#: 825 Y ORD#: 145 From: UMU E From: MDR CK RI N WOODHAM AVE Y ST PELHAM ST W 4T INST PK N H LI LDR N A LI EG V ST SURREY ST 3R 2N EG D E ER D AV A MARLOWE DR V LL MU ORD#: 1219 E E MI TAYLOR CIR From: LDR Legend : C LDR MDR MU 1 Mile FLU Map Packet Pg. 19  01-2S-24-1120-0007-0030/0040/0050 01-2S-24-0000-0015-0010 ATTACHMENT - J BAYOU DR LOIS ST HARRIS RD NE WATER ESSEX RD R-2 DA R-2 SUBJECT PROPERTY ORD#: 1302 VI From: INST DU D ST BEACH DR VA RA CY L CE INST ND S T TR IS AC T K K MUAT RD HE NE RI NE NEWCASTLE DR ST NEC-3 PELHAM ST 4T 3R H ST SURREYR-1 WOODHAM AVE ST D A V ER A E MU V E LL TAYLOR CIR ORD#: 1220 2N ST D WY MI From: R-1 AV E IN TOOKE ST PK FOREST DR L EG LIN 1S T AV EG E N SOUTH AVE SOUTH ST NE FWB Legend : MU C-3 R-1 1 Mile Zoning Map R-2 Packet Pg. 20 Packet Pg. 21 Packet Pg. 22 Packet Pg. 23 Packet Pg. 24 Packet Pg. 25  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Change to Land Development Code - Beekeeping DEPARTMENT: Growth Management BCC DISTRICT: All PUBLIC HEARING: Consideration of a request for changes to the Land Development Code (LDC) submitted by the Department of Growth Management revising Chapter 2, Section 2.21.00 “Accessory Uses and Structures”, Subsection 10 “Livestock; Poultry; Beekeeping.” Second and final adoption hearing. STAFF FINDINGS: Chapter 2 “Zoning Regulations” was substantially re-written and the revisions approved in May, 2010, including those regulations regarding livestock, poultry, and beekeeping. Since that time the Legislature amended Section 586.10, Fla. Stat. to read, in pertinent part, as follows. The authority to regulate, inspect, and permit managed honeybee colonies and to adopt rules on the placement and location of registered inspected managed honeybee colonies is preempted to the state through the department and supercedes any related ordinance adopted by a county, municipality, or political subdivision thereof. Section 586.045, Fla. Stat. further states as follows. Each beekeeper having honeybee colonies within the state shall apply to the department, on forms supplied by the department, for certificates of inspection and registration, and for annual renewal on the anniversary date of the registration. An application for renewal postmarked after the anniversary date shall be accompanied by a $10 late filing fee. This means that the regulation of beekeeping is essentially reserved unto the Florida Department of Agriculture which trumps county and city zoning regulations. The proposed change to Chapter 2 is intended to promote consistency with state law and avoid potential misreading of the county’s zoning regulations regarding beekeeping. PUBLIC COMMENT/OPPOSITION: None to date. STAFF POSITION: Staff supports the requested change to the Land Development Code. RECOMMENDATION: It is recommended that the Board consider the facts presented herein, the Planning Commission recommendation, as well as any other facts that may be presented at the public hearing, and then decide whether or not to adopt the proposed change to Section 2.21.00, LDC by ordinance. Packet Pg. 26 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 27 Packet Pg. 28 Packet Pg. 29 Packet Pg. 30 Packet Pg. 31 Packet Pg. 32 Packet Pg. 33  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Public Hearing - Okaloosa Island MSBU Additional Street Light DEPARTMENT: Public Works BCC DISTRICT: STATEMENT OF ISSUE: Conduct a public hearing to receive input regarding the addition of a street light on the west side of 910 Santa Rosa Blvd., Ft. Walton Beach, within the Okaloosa Island Municipal Services Benefit Unit (MSBU). BACKGROUND: A request for an additional street light to be added to the west side of 910 Santa Rosa Blvd. was made by Robert Beaudoin, a resident at 909 Santa Rosa Blvd., Ft. Walton Beach. Previously the guard station for the Air Force resided near this location and provided sufficient lighting. The lighting was removed when the Air Force relocated the guard station. Mr. Beaudoin's request was investigated by the Okaloosa Island MSBU subcommittee. The subcommittee presented their findings to the Okaloosa Island Leaseholders Association (OILA) at a meeting held June 1, 2014. The proposed light was discussed and agreed upon. Due to existing Gulf Power infrastructure at the requested site there are no installation fees. The monthly fee of $6.20 will be absorbed by the MSBU and no additional assessment will be required. The request to conduct a public hearing on September 16 was approved by the Board on August 8, 2014. This public hearing was advertised in the Northwest Florida Daily Newspaper on August 30 and September 2, 2014 and affidavits are attached. OPTIONS: Approve/Disapprove the installation of a street light on the west side of 910 Santa Rosa Blvd., Ft. Walton Beach, within the Okaloosa Island MSBU. RECOMMENDATIONS: Request Board approval and authorization for the Chairman to sign the contract with Gulf Power for the installation of an additional street light on the west side of 910 Santa Rosa Blvd., Ft. Walton Beach which is within the Okaloosa Island MSBU. RECOMMENDED BY: Packet Pg. 34 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 35 OKALOOSA ISLAND LEASEHOLDERS ASSOCIATION MINUTES BOARD MEETING: June 9, 2014 The Board Meeting, in its entirety, can be heard on the Okaloosa Island Leaseholders Association’s website at www.oilaweb.com LOCATION: Okaloosa Island Fire Station Meeting Room I. CALL TO ORDER: The meeting was called to order at 7:00 pm by President Paula Hudson. The Pledge of Allegiance followed. Thirty-one (31) people attended. Twenty (20) signed the attendance sheet. (Attachment 1- attendance sheet) II. ROLL: Board members present were Paula Hudson, Jim Simpson, and Kathy Foster. III. ANNOUNCEMENTS: President Paula Hudson welcomed all those present and requested all speakers state their name, address and if they were members of the Leaseholders Association. IV. GUEST SPEAKER: Ed Schroeder, Director of the Okaloosa County Tourist Development Department (attachment 2) Mr. Schroder’s presentation and the questions asked by attendees, can be heard on the Okaloosa Island Leaseholders Association’s website at www.oilaweb.com. -New marketing campaign, www.emeraldcoastfl.com, #EMERALDCOASTING, to set Destin, Fort Walton Beach and Okaloosa Island apart from our neighbors. View the new television commercial on youtube/emerald coast. Approximately 2.6 million has been budgeted. Cities within driving distance have been targeted. Northern cities will be targeted in the near future. Spring did not meet expectations, but June, July and August are looking good. This area is the second most popular “drive to” destination and the fifth most visited county in Florida. -Six (6) dune walkovers on the beach side are planned for next year. -Access Ways 4, 5 and 6 are budgeted for the construction of bathroom facilities and paved parking space. -Veterans Park and Project Living Shorelines: The walkways are partially complete. The shoreline aspect is 50% complete. The funding has been applied for through grants. The pebble walkways will be replaced with something that is wheelchair friendly. -Wet Willy’s has poured the concrete slab for the foundation. There should be a dramatic difference soon. The originally planned dinosaurs are being moved to the miniature golf course. -ECCC Bayview Plaza: The concrete pad is complete and mostly landscaped. Lighting is being installed and two (2) events have already been booked. V. MINUTES: The Board was unable to approve the May minutes as printed in the June issue of the OIL Lantern because only three (3) Board members were present. The vote will be tabled until the September meeting. (Attachment 3 – pages 4 & 5) VI. TREASURER’S REPORT: Jim Simpson gave the report (attachment 4) Assoc. Discretionary Fund Balance $ 31,335.15 Beautification Fund Balance $ 1,421.28 Total Funds Balance as of June 9, 2014 $ 32,756.43 Packet Pg. 36  (These figures are a summary only. Attachment 4 contains the full report.) Mr. Simpson, who is also the Newsletter Editor, requested reimbursement for the purchase of stamps to mail the June 2014 issue of the OIL Lantern. Total reimbursement requested was $20.58. Mr. Simpson’s request was tabled and will be voted on at the September meeting. VII. COMMITTEE REPORTS: A. Architectural Committee: The report is in the June issue of the OIL Lantern. (Attachment 3 - page 2) The Architectural Committee meets every Thursday from 9:00am until 9:30am at the Tourist Development Center building to consider whether permits and applications are in compliance with Island Covenants. B. Beautification Committee: Kathy Foster: The Garden Club maintains the Welcome Triangle on the Island and the first median. C. Membership Liaison: Jim Simpson: 249 members. (Attachment 4) D. Website: Bob Seitz: No activity. E. Boat Basin: Cathy Taylor/Treasurer: No activity, but busy weekend with the Billy Bowlegs. F. Street Lighting MSBU: Maryl Bednar: 2013 Fund Balance $201,807.55 Year to date Fund Balance $209,136.52 Net Change $ 7,328.97 (This is a summary only - Attachment 5 contains the complete report) The OILA MSBU Subcommittee would like to request that if anyone is requesting an additional streetlight that they send the requests during the months of September or March. As there are fees and a good deal of man hours involved in processing each of these. We believe that time and money could be saved in consolidating rather than doing them one at a time all throughout the year. The legal notices alone cost $167.18. New poles approx. $1,000. There is also a monthly fee for each new light. Requests should include the exact location for which you are requesting, distance from the closest light present, whether or not a pole is already in the location that a fixture could be added to. Send requests to OILA MSBU Subcommittee, PO Box 4323, Fort Walton Beach, FL. 32549 These will be reviewed by OILA and forwarded to our Liaison with the BCC MSBU Board. Some areas are dark now because trees have grown substantially and are blocking the illumination. Approximately eight years ago we had an illumination study done by Gulf Power to determine where additional lights were needed. At that time many new poles and lights were added as well as many lights were replaced. REMEMBER-------IF YOU NOTICE A LIGHT OUT-----REPORT IT. We pay for non-burning lights! You may e-mail lightout@gulfpower.com or phone 1-800-GUPOWER Our Acct # may be asked for. It is #28920-58018. VIII. OLD BUSINESS: A. Streetlight at the end of Santa Rosa Blvd: The streetlight ownership question from last month has been answered. Ms. Bednar, after many phone calls and emails, was able to determine that the streetlight belongs to the Military and they have no plans to replace it. She suggested installing a 100 watt light as opposed to a 200 watt light on an existing Packet Pg. 37  pole which is close to the last home. President Hudson suggested notifying the homeowner before requesting the streetlight. Ms. Bednar felt that a streetlight was needed since the area could be a hazard and is not well lit. The new Board will be meeting within 30 days and will be asked to notify the liaison for the streetlight request and recommendation of the Board. The County Commissioners will make the final decision. IX: NEW BUSINESS: A. Complaint: New fence on Cardinal may be encroaching on access way. Ms. Payton has been advised and is looking in to the matter. B. Welcome to New Island Residents: David and Caron Taylor on Sailfish and Bill Alexson on Dorado. C. Flood Insurance: President Hudson advised the Island Property Owners to keep their flood insurance current since Okaloosa County Flood Maps will be revisited in 2016. D. New Board Members Installed: 1. Jim Hendricks of Tropic Drive 2. Dave Hancock of El Matador 3. Jill Higgins of Sailfish Drive X. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:23pm. Packet Pg. 38 Packet Pg. 39 Packet Pg. 40 NOTE: This letter was received from Fred (Tripp) Tolbert, President of Okaloosa Island Leaseholders Association. Packet Pg. 41 -----Original Message----- From: robert beaudoin <rbrtbeaudoin@yahoo.com> To: Maryl Bednar <BEDNARDON@aol.com> Sent: Fri, May 2, 2014 10:11 am Subject: Street Light Request Hey Mrs. Bednar this is Robert Beaudoin. For a while now, the western end of Santa Rosa Blvd was literally blacked out from where you turn to on Park St. to access El Matador till the End of Santa Rosa Blvd. I contacted the county and they have fixed the light between the 3rd and 2nd to last house on the Blvd, and that has helped a lot. It's important to have this area well lit because most people don't realize that the road ends and they have to U turn. So I am requesting that a new street light be installed at the very end of Santa Rosa Blvd for safety reasons. As you well know, the military moved their gate back about 50 yards a few years ago because they got tired of cars crashing into their gate. There is a power pole right at the end to hang a light on. Thanks for your consideration and I'll see you the next time we vote. Robert Beaudoin Packet Pg. 42 Packet Pg. 43 Packet Pg. 44  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Tobacco Free Workplace DEPARTMENT: Human Resources BCC DISTRICT: BACKGROUND: In looking for efforts the County could take toward lowering health insurance premiums, Commissioner Parisot requested a review of a non-smoking/non-tobacco use policy and actions the County would need to take to implement such a program. OPTIONS: Provide staff direction or take no action. RECOMMENDATIONS: Provide staff direction if desired. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 45  Better You from Blue A Tobacco Free Workplace GOING TOBACCO FREE Better You from Blue acknowledges the growing trend of companies becoming a tobacco free workplace in order to create a supportive environment for a healthy lifestyle. To become a tobacco free workplace the Centers for Disease Control (CDC) has developed a toolkit to assist in policy implementation and the Department of Health and Human Services (DHHS) has provided a timeline of activities prior to an effective date. Better You from Blue can assist with this initiative by providing telephonic coaching, onsite classes and online tools for employees to become tobacco free. Planning Guide to a Tobacco Free Workplace 6-10 months before effective date:  Survey/gather employee perceptions about tobacco free workplace  Begin offering tobacco cessation services  Work with a planning committee to review results, explore customized policy and gain support from leadership  Determine policy specifics, scope, enforcement, objectives of policy change and effective date 3-4 months before effective date:  Design marketing and communications for new policies  Announce policy effective date  Continue to promote tobacco cessation services 2 months before effective date:  Hold trainings, information sessions, and send out communications on effective date  Continue to offer cessation services and support employees trying to quit Effective date:  Tobacco Free Policy becomes effective on set date Planning Committee  Better You from Blue  Human resources  Area Health Education Centers  Management  Florida Department of Health  Occupational health and safety  Employee benefits  Policy/Legal  Facilities and operations  Security/Enforcement  Health and safety Resources  Better You from Blue: Tobacco Cessation Program Options  CDC Implementing a Tobacco-Free Campus Initiative in Your Workplace- Toolkit  Florida Area Health Education Center (AHEC) www.ahectobacco.com  Department of Health and Human Services Marketing Materials Packet Pg. 46 Provided by Barnes Insurance & Financial Services Workplace Wellness: Creating an Incentive Program A well-crafted incentive program motivates your employees to take steps toward improving their health and well- being – resulting in a positive return on investment for you. To design a solid wellness incentive program at your facility, consider the following steps. 1. Determine what employee actions you want to increase or decrease with the use of an incentive. To determine which incentives to use, consider the behaviors that you want to encourage and the incentive values that have the greatest potential for driving those behaviors. Examples of possible wellness program components and a few incentives for each can be found at the end of this article. 2. Determine what may be preventing adoption of the desired actions, behaviors or modifications. 3. Select the rewards that you want to offer. They should be feasible based on your existing wellness program, while also producing the greatest behavioral change among your employees. o Incentives should be congruent with your work culture and appeal to a wide audience. o Employees should value your incentives. o Awards must be large enough to motivate employees to act. o Common incentives include health premium discounts, extra contributions to health reimbursement accounts or health savings accounts, employee recognition, company merchandise, coupons, gift cards, extra time off work, etc. 4. Develop guidelines for achieving incentives – exactly what must an employee do to earn a particular award? 5. Create a communication plan to introduce and promote the incentive program. o The rules of the incentives must be clear and easy to understand. o Senior management should strongly endorse the program by motivating others and by participating themselves. o Remind employees of the incentives through frequent, ongoing communication. 6. Put your incentive program into action and evaluate its effectiveness at least annually. Revise your program as necessary. Packet Pg. 47 Possible wellness program components and incentives for each Stress Management Incentives to increase the number of employees completing stress management training: • Hold training sessions on company time. • Offer a “door prize” for session attendees with a drawing held at the end of the session. • Provide an additional 20 minutes of lunchtime for attendees. Tobacco Cessation Incentives to encourage short-term smoking cessation and long-term maintenance of non-smoking: • Restrict smoking and tobacco usage on your worksite. • Offer a “performance-based” bonus for quitting smoking. • Offer a seminar on the health effects of smoking and using tobacco products. • Provide a prize for employees who abstain from smoking for a year after joining the program (extra day of vacation, discount on health premium, etc.). Healthy Weight Management Incentives to encourage participation in weight management programs and to achieve and maintain a healthy weight: • Provide a food diary for program attendees to identify cravings, triggers, thoughts about food and daily caloric intake. • Give gift certificates to employees for maintaining personal weight goals after one year. • Give employees extra paid time off for maintaining personal weight goals. • Keep track of small victories, such as exercising five days per week or eating five or more servings of produce daily. Provide small weekly rewards or accumulate “points” toward a larger reward. Hypertension Screening and Control Incentives to motivate employees to participate in screenings and help them maintain healthy blood pressure levels: • Provide on-site screenings on company time. • Invite employees’ spouses to attend screenings at no cost. • Provide gift certificates for employees who successfully lower their blood pressure, and for those who maintain a healthy blood pressure level one year after their initial screening. Cholesterol Testing Incentives to increase participation in cholesterol testing and improve cholesterol test scores in the long term: • Provide on-site cholesterol testing at no cost. • Offer a cash reward for employees who reduce their total cholesterol levels by 10 percent or reduce their LDL (“bad” cholesterol) level. • Provide material rewards (T-shirts, hats, etc.) for those who lower their cholesterol within a year of joining the program. This article is not intended to be exhaustive nor should any discussion or opinions be construed as legal advice. Readers should contact legal counsel or an insurance professional for appropriate advice. © 2008-2011 Zywave, Inc. All rights reserved. Packet Pg. 48 Physical Activity and Exercise Programs Incentives to increase the number of employees involved in organized physical activities, and to maintain an exercise routine for the long term: • Offer early registration discounts for employees who sign on to the program within a specific amount of time. • Allow participating employees to flex their hours to accommodate an exercise routine. • Offer free items such as gym bags, water bottles, sweat towels and T-shirts for participating employees. • Provide a cash incentive for employees who maintain an exercise routine for at least six months following the beginning of the program. Utilizing Self-Care Methods Incentives to increase the use of self-care methods (managing minor medical conditions, using home treatment options and diagnostic tests, and managing chronic health issues) and improve participation in employee health education workshops on the topic: • Provide a health plan premium discount for those who attend health care workshops. • Permit employees to waive benefit surcharges if they attend wellness seminars on self-care techniques. This article is not intended to be exhaustive nor should any discussion or opinions be construed as legal advice. Readers should contact legal counsel or an insurance professional for appropriate advice. © 2008-2011 Zywave, Inc. All rights reserved. Packet Pg. 49  Better You from Blue Tobacco Cessation Program Options ONSITE CLASSES Better You from Blue works in conjunction with Florida’s Area Health Education Centers (AHEC) to offer onsite tobacco cessation programs led by certified facilitators. These free programs educate, motivate and support your employees as they work through the challenge of quitting tobacco products. Participants who enroll in an onsite program may also continue to receive support via online or telephonic coaching on a complimentary basis. ONLINE OPTIONS My Health Assistant Personalized, engaging and highly interactive, My Health Assistant is the online tool powered by WebMD that can be offered in addition to or instead of onsite programs to help employees quit tobacco. It can be accessed by all Florida Blue health plan members for free through the Florida Blue website at any time. Brainsharks® Presentations These multi-media presentations can be viewed online with audio capability anytime, on demand, as long as an internet connection is available. Brainsharks® can be used as an alternative form of communication when you are unable to provide face-to-face presentations, or as a supplemental reinforcement of a tobacco cessation message. They can be distributed with a simple link via an email message or your organization’s intranet, so employees can view them on their own schedule. There is no charge for access to these presentations. TELEPHONIC COACHING SUPPORT Available in English, Spanish and Creole, Better You from Blue Next Steps offers your employees personalized attention and support from a dedicated health coach as they face the challenge of quitting tobacco products for good. Participants who enroll in the complimentary Next Steps program will work one-on-one with a coach skilled in the tobacco cessation process who will provide tools, support and resources to help them successfully quit. The Next Steps program includes telephonic and email access to a dedicated coach for as long as the participant feels they need the support. Marketing Materials Packet Pg. 50 Packet Pg. 51  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Mark Hamrick, 2013 Greater Fort Walton Beach CoC President SUBJECT: Visitor - Mark Hamrick Greater Fort Walton Beach CoC Mark Hamrick from the Greater Fort Walton Beach Chamber of Commerce to Present Brooks Bridge Resolution Packet Pg. 52 Packet Pg. 53 Packet Pg. 54  Resolution 14-_______ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY SUPPORTING THE FLORIDA DEPARTMENT OF TRANSPORTATION PROJECT DEVELOPMENT AND ENVIRONMENTAL STUDIES FOR THE REPLACEMENT OF THE BROOKS BRIDGE AND THE STUDY TO EXAMINE THE NEED FOR A SECOND BRIDGE BETWEEN FORT WALTON BEACH AND OKALOOSA ISLAND; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Okaloosa County (the “County”) realizes that the existing Brooks Bridge is nearing the end of its service life and needs to be replaced; and WHEREAS, the County realizes that as part of the Brooks Bridge replacement study, the Florida Department of Transportation (the “FDOT”), will also determine the need and justification for an additional bridge crossing Okaloosa Island; and WHEREAS, the project development and environmental (the “PD&E”) study will explore various alternatives and alignments for the replacement of the current Brooks Bridge; and WHEREAS, the PD&E study will explore the need for an additional bridge, based on environmental, engineering and socioeconomic conditions, safety needs and public input; and WHEREAS, FDOT will work with federal and state partners to explore possible exceptions to federal bridge height and grade requirements for the replacement of the Brooks Bridge in order to provide minimal impact to our community. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY that they support these extremely important FDOT PD&E studies, and we will attempt to build consensus with our citizens and elected officials, on the importance that these two studies have for our community’s future. This Resolution shall become effective upon adoption. 1 Packet Pg. 55  DULY ADOPTED THIS 16th DAY OF September, 2014. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA (SEAL) By: Charles K. Windes, Jr., Chairman ATTEST: By: Don Howard, Clerk 2 Packet Pg. 56  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Sixel Consulting Group DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Sixel Consulting Group's Air-Service Development contract renewal is being presented to the Board of County Commissioners for approval. BACKGROUND: Sixel Consulting Group, Inc., Air Service Development, entered into a contract December 1, 2013 through the RFP process for air service development for the Northwest Florida Regional Airport. Air service development includes Airline Headquarters Meetings and Presentations, Air Service Development Conference Meetings, Community Visits and Presentations, Market Studies, and Airline Recruitment Videos. The Airport and Sixel Consulting are requesting to extend this contract for the year ahead (FY2015). OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this contract renewal as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 57 Packet Pg. 58 Packet Pg. 59 Packet Pg. 60 Packet Pg. 61 Packet Pg. 62 Packet Pg. 63  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: FAA Office Lease Bob Sikes Airport DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Federal Aviation Administration (FAA) lease renewal is being presented to the Board of County Commissioners for approval. BACKGROUND: The FAA has requested to renew their small area lease for real property (office space), lease #DTFAEN-11-L-00087, at the Flight Service Facility at Bob Sikes Airport (CEW). The Airport and FAA have agreed upon a five year renewal with an expiration date of September 30, 2019. The lease fee will remain the same as the current lease as allowed for partial in-kind services for the maintenance of on-airport ground based navigational aids. The contract and lease internal coordination sheet is attached. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the lease renewal as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 64 Packet Pg. 65 Packet Pg. 66 Packet Pg. 67  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: USAF Special Operations Memorandum DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A Memorandum of Understanding between the United States Air Force Special Operations School (USAFSOS), the Okaloosa County Board of County Commissioners (OCBCC), and the 96th Operational Support Squadron (96 OSS) for Airfield Tours is being presented to the Board of County Commissioners for approval. BACKGROUND: The Building Partner Aviation Capacity Course is designed to educate attendees on the core attributes of Aviation Enterprise Development as they relate to national security strategy formulation and execution. The course director will utilize the Airport Management conference room to conduct a working lunch and panel discussion and subsequently a tour of the Northwest Florida Regional Airport. This Memorandum requests the Airport to schedule the conference room, set up the room, provide capability for powerpoint briefings, provide a guide at the Bob Sikes Airport and the Northwest Florida Regional Airport. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the Memorandum of Understanding as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 68 Packet Pg. 69 Packet Pg. 70 Packet Pg. 71 Packet Pg. 72 Packet Pg. 73 Packet Pg. 74 Packet Pg. 75 Packet Pg. 76  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Crestview Technology Airpark Amendment Number One DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Amendment Number One to the Crestview Technology Airpark Agreement for an extension at the Bob Sikes Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Crestview Technology Airpark, Dr. Paul Hsu and Mr. Robert Keller, previously entered into an Agreement approved by the Board on July 7, 2009 with an expiration date of September 30, 2014 and now requests to enter into their option to extend the term of their Agreement until September 30, 2039. Crestview Technology Airpark is not in default of their Agreement. Crestview Technology Airpark's certificates of insurance are attached along with the contract & lease internal coordination sheet. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this Amendment Number One Agreement renewal as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 77 Packet Pg. 78 Packet Pg. 79 Packet Pg. 80 Packet Pg. 81 Packet Pg. 82 Packet Pg. 83 Packet Pg. 84 Packet Pg. 85 Packet Pg. 86 Packet Pg. 87 Packet Pg. 88 Packet Pg. 89  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Koran Lease Final Payment DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed final payment in the amount of $3,600.00 for the Michael Koran Lease at the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: On November 19, 2009 the Board approved the Michael Koran Lease for the Airport to lease a building located at 1197 Airport Road, Destin, owned by Mr. Koran for use by the Department of Airports for administrative office space and airfield maintenance equipment storage. The property is no longer needed by the Department of Airports due to an alternative temporary location having been identified until the Air Traffic Control Tower base building housing the required functional spaces. The final payment form is attached and the lease will expire on November 30, 2014. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this final payment request as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 90 Packet Pg. 91 Packet Pg. 92 Packet Pg. 93 Packet Pg. 94  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Sublease System Studies and Simulation Agreement DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed operating agreement with System Studies and Simulation, Inc., in reference to a sublease with Emerald Coast Aviation, is being presented to the Board of County Commissioners for approval. BACKGROUND: Emerald Coast Aviation previously entered in a Lease Agreement with Okaloosa County, and has now entered into a sublease with System Studies and Simulation, Inc. According to Emerald Coast Aviation's lease, any sublease has to be approved by the County and County will have an operating agreement with sub-lessee according to County Ordinance. System Studies and Simulation's certificate of insurance is attached along with the contract and lease internal coordination sheet. OPTIONS: Approve, Reject, or Table. STATEMENT OF ISSUE: A proposed operating agreement with System Studies and Simulation, Inc., in reference to a sublease with Emerald Coast Aviation, is being presented to the Board of County Commissioners for approval. BACKGROUND: Emerald Coast Aviation previously entered in a Lease Agreement with Okaloosa County, and has now entered into a sublease with System Studies and Simulation, Inc. According to Emerald Coast Aviation's lease, any sublease has to be approved by the County and County will have an operating agreement with sub-lessee according to County Ordinance. System Studies and Simulation's certificate of insurance is attached along with the contract and lease internal coordination sheet. This item was coordinated in May 2014 and forwarded to System Studies and Simulation Inc., for execution shortly thereafter in anticipation of having it before the Board by June 2014. The company was delayed in responding in a timely manner. After numerous letters, phone calls and e-mails (attached as back-up documentation) the sub-lessee responded three months late. OPTIONS: Approve, Reject, or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the operating agreement for the sublease as described above. Packet Pg. 95 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 96 Packet Pg. 97 Packet Pg. 98 Packet Pg. 99 Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations for budget transfer from Capital Outlay Construction Fund for funding of projects, in the amount of $388,562. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations for budget transfer from Capital Outlay Construction Fund for funding for reimbursing Sheriff Office for project costs, in the amount of $123,058. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from United States Department of Justice (USDOJ) for Edward Byrne Memorial Justice Assistance Grant (JAG), in the amount of $41,859. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Agriculture and Consumer Services (FDACS) for the National School Lunch Program grant, in the amount of $5,656. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from United States Department of Justice (USDOJ) for State Criminal Alien Assistance Program (SCAAP) grant, in the amount of $5,333. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations for miscellaneous revenue, in the amount of $89,282. Resolution amending the Fiscal Year 2014 Budget, Tourist Development Fund, which did not reflect adequate appropriations for equipment proceeds and advertising reimbursements, in the amount of $55,350. Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations from United States Department of Transportation (FDOT)- Federal Aviation Administration (FAA) for constructing air traffic control tower (ATCT) grant, in the amount of $2,000,000. Packet Pg. 111 Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations from United States Department of Transportation (FDOT)- Federal Aviation Administration (FAA) for installing 2 passenger loading bridges and 4 baggage lift devices grant, in the amount of $1,876,387. Resolution amending the Fiscal Year 2014 Budget, Self Insurance Fund, which did not reflect adequate appropriations for constitutional officers workers compensation premiums and subrogation income, in the amount of $240,615. BT-14-51. Capital Outlay Construction Fund in the amount of $30,000. The Board approved transfer from reserves to replace boundary fencing on Okaloosa Island. BT-14-52. Airport Enterprise Fund in the amount of $314,299. Local match funding for United States Department of Transportation (FDOT)-Federal Aviation Administration (FAA) for constructing air traffic control tower (ATCT) grant. BT-14-53. Airport Enterprise Fund in the amount of $16,050. Local match funding for United States Department of Transportation (FDOT)-Federal Aviation Administration (FAA) for installing 2 passenger loading bridges and 4 baggage lift devices grant. Packet Pg. 112  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for budget transfer from Capital Outlay Construction Fund for funding of projects, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Budget Transfer – Capital Outlay Fund 0100R-381301 $388,562 EXPENDITURES DEPT-ACCOUNT AMOUNT Reserve for Contingencies 0199-599090 $388,562 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 113  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for budget transfer from Capital Outlay Construction for reimbursing Sheriff Office for project costs, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Budget Transfer – Capital Outlay Fund 0100R-381301 $123,058 EXPENDITURES DEPT-ACCOUNT AMOUNT Budget Transfer-Sheriff-Law Enforcement 0183-591086 $123,058 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 114  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from United States Department of Justice (USDOJ) for Edward Byrne Memorial Justice Assistance Grant (JAG), and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety - Sheriff 701496R-331210 $41,859 EXPENDITURES DEPT-ACCOUNT AMOUNT Budget Transfer-Sheriff-Law Enforcement 701496-591086 $41,859 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 115  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Agriculture and Consumer Services (FDACS) for the National School Lunch Program grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – Federal 71106R-331200 $5,656 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – Food Services 71106-534203 $5,656 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 116  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from United States Department of Justice (USDOJ) for State Criminal Alien Assistance Program – to provide federal assistance to state and localities that incur costs for incarcerating undocumented criminal aliens who are being held as a result of state and/or local convictions grant., and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – Federal 701421R-331200 $5,333 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services - Other 701421-534900 $5,333 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 117  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for additional revenue earned by departments, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Alcoholic Beverages License 0100R-341909 $6,700 Charges for Services 0100R-341910 $2,800 Court Ordered Restitution 0100R-359100 $2,100 Okaloosa Island Pier Lease 0100R-362700 $6,300 Rents & Leases – Other 0100R-362990 $352 Equipment Proceeds 0100R-364100 $6,700 Planning Fees 0108R-341907 $3,800 Code Enforcement 0124R-342910 $6,600 Room & Board – Prisoners 0126R-342302 $19,800 Inmate Calling Cards 0126R-342901 $22,600 Inmate Medical Charges 0126R-342905 $800 Donations – Other 0130R-366990 $500 Reimbursement – Advertising 0141R-369901 $3,260 Ball Park Annual Fees 0170R-347202 $2,300 Insurance Proceeds 0170R-369310 $220 Pre-Trial Monitoring Program 0610R-349610 $4,450 EXPENDITURES DEPT-ACCOUNT AMOUNT Salaries/Wages – Full-time 0107-512010 $7,500 FICA Taxes 0107-521000 $315 Bank Charges 0114-549122 $2,000 Reserve for Contingencies 0199-599090 $15,137 Job Listing Expenses 0108-549904 $120 Computer Supplies 0108-552800 $3,680 Book/Pub/Sub/Memberships 0124-554001 $6,600 Repair/Maintenance – Fleet 0126-546644 $2,500 Motor Vehicle Reports 0126-549905 $500 Inmate Supplies 0126-552400 $16,600 Inmate Supplies – Phone Cards 0126-552401 $14,600 Janitorial Supplies 0126-552700 $4,000 Computer Supplies 0126-552801 $5,000 Salaries & Benefits – Part-time 0130-512020 $500 Contract Services – O.C.T. 0141-534410 $3,260 Overtime 0170-514010 $2,520 Packet Pg. 118 Contract Services – Other 0610-534900 $3,200 Cell Phones/Pagers 0610-541011 $600 Repair/Maintenance – Fleet 0610-546644 $550 Technical Support 0610-546900 $100 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 119  RESOLUTION NO. RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET TOURIST DEVELOPMENT FUND WHEREAS, the Board of County Commissioners in the budget did not reflect adequate appropriations for equipment proceeds and advertising reimbursements, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Tourist Development Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Equipment Proceeds 1151R-364100 $3,400 Reimbursement - Advertising 1151R-369901 $51,950 EXPENDITURES DEPT-ACCOUNT AMOUNT Background Checks 1151-549906 $70 Reserve for Contingencies 1151-599090 $55,280 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 120  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET AIRPORT ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from United States Department of Transportation (FDOT)-Federal Aviation Administration (FAA) for constructing air traffic control tower (ATCT) grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Airport Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Airport Development - Federal 741418R-331410 $2,000,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Construction 741418-562490 $2,000,000 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 121  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET AIRPORT ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from United States Department of Transportation (FDOT)-Federal Aviation Administration (FAA) for installing 2 passenger loading bridges and 4 baggage lift devices grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Airport Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Airport Development - Federal 741417R-331410 $1,876,387 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Construction 741417-562490 $1,731,921 Equipment 741417-564402 $144,466 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 122  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET SELF INSURANCE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for constitutional officers workers compensation premiums and subrogation income, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Self Insurance Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Workers’ Compensation Premiums 5100R-341260 $48,000 Subrogation Income 5100R-341276 $192,615 EXPENDITURES DEPT-ACCOUNT AMOUNT Reserve for Contingencies 5199-599090 $240,615 Adopted this regular session the 16th day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Deputy Clerk SUBJECT: Approval of BCC Meetings Minutes The minutes for the July 29th & August 4th Budget Workshops are attached for review. Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Link to Warrants DEPARTMENT: County Administrator BCC DISTRICT: All Per Florida Statute 136.06(1), "All money drawn from any depository qualified under the provisions of this chapter shall be upon a check or warrant issued by the board or officer drawing the same, said check or warrant, both as to number and amount, person to whom drawn and purpose for which drawn shall be recorded in the minutes of the board having ordered the same drawn, and each check or warrant so drawn shall be signed by the chair of said board, attested by the clerk or secretary of said board with the corporate seal thereof affixed; however, money under the control of any school board may be withdrawn as may be otherwise provided by law." Warrants are defined as checks or money drawn from any of the Board’s depositories. The following link is provided to review all warrants by the Okaloosa County Board of County Commissioners: <http://www.clerkofcourts.cc/bccfinance/> RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 150  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Wear Pink Day Proclamation DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests approval of and authorization for the Chairman to execute a Proclamation declaring October 1, 2014 as “Wear Pink Day”. RECOMMENDATION: Staff recommends Board approval of Proclamation of "Wear Pink Day". RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 151  P ROCLAMATION WHEREAS, in recognition of National Breast Cancer Awareness Month and to promote community awareness that more needs to be done in our community to safeguard women’s health for generations to come; and WHEREAS, breast cancer is the most common form of cancer in women and cancer is the second leading cause of women in the United States; and WHEREAS, according to the Centers for Disease Control and Prevention, breast cancer is the number one cause of cancer death in Hispanic women. It is the second most common cause of cancer death in white, black, Asian/Pacific Islander and American Indian/Alaska Native women; and WHEREAS, the American Cancer Society reports that more than 230,000 people are diagnosed with breast cancer and more than 39,000 people die from breast cancer each year; and WHEREAS, women can help lower their risk of breast cancer by controlling their weight and exercising; knowing their family history of breast cancer; finding out the risks and benefits of hormone replacement therapy; limiting the amount of alcohol they drink; and getting screened for breast cancer regularly; and WHEREAS, keeping women healthy and promoting awareness of women’s health issues, including breast cancer, is an important responsibility and depends on the actions of many organizations and groups in our commu- nity; and WHEREAS, women in our community need to take action to making breast cancer screening a priority for themselves and their families; NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Okaloosa County, do hereby proclaim Wednesday, October 1, 2014, as “Wear Pink Day in Okaloosa County” and encourage all citizens to wear pink to unite in the movement to make women aware of breast cancer. DULY PASSED AND ADOPTED this 16th day of September, 2014. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ CHARLES K. WINDES, Jr. CHAIRMAN ___________________________ DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 152  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Childhood Cancer Week Proclamation DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests approval of and authorization for the Chairman to execute a Proclamation declaring September 28 to October 4, 2014 as "Childhood Cancer Awareness Week in Okaloosa County". RECOMMENDATION: Staff recommends Board approval of Proclamation of "Childhood Cancer Awareness Week in Okaloosa County". RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 153  P ROCLAMATION WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection report cancer is the leading cause of death by disease among U.S. children between infancy and age 15. This tragic disease is detected in more than 15,000 of our country's young people each and every year; and WHEREAS, one in five of our nation's children loses his or her battle with cancer. Many infants, children and teens will suffer from long-term effects of comprehensive treatment, including secondary cancers; and WHEREAS, founded over twenty years ago by Steven Firestein, a member of the philanthropic Max Factor family, the American Cancer Fund for Children, Incorporated and Kids Cancer Connection, Incorporated. are dedicated to helping these children and their families; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection provide a variety of vital patient psychosocial services to children undergoing cancer treatment at Wolfson Children's Hospital in Jack- sonville, University of Florida Health Shands Children’s Hospital in Gainesville, as well as participating hospitals throughout the country, thereby enhancing the quality of life for these children and their families; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection also sponsor Coura- geous Kid Recognition Award ceremonies, community Get Well cards and hospital celebrations in honor of a child's determination and bravery to fight the battle against childhood cancer. NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Okaloosa County, do hereby proclaim September 28 to October 4, 2014, as “Childhood Cancer Awareness Week in Okaloosa County ” and encourage all citizens to wear pink to unite in the movement to make women aware of breast cancer. DULY PASSED AND ADOPTED this 16th day of September, 2014. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ CHARLES K. WINDES, Jr. CHAIRMAN ___________________________ DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 154  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elizabeth Rambow - SUBJECT: Public Event Permit - Miles of Memories 5K Run - Walk Request approval of a Public Event Permit for the Miles of Memories 5K Run/Walk to be held on November 8, 2014, 7:00 am - 11:00 am, along White Point Road, John Sims Parkway, sponsored by Covenant Hospice with Superior Residences and Covenant Alzheimer's Services. Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Approval of Clerk's Audit Function DEPARTMENT: County Administrator BCC DISTRICT: Recommend Board approval of Resolution acknowledging and supporting the Constitutional duties of the Clerk of Court. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 159  RESOLUTION 14-_____________ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA; ACKNOWLEDGING AND SUPPORTING THE CONSTITUTIONAL DUTIES OF THE CLERK OF COURT AS THE EX OFFICIO CLERK OF THE BOARD OF COUNTY COMMISSIONERS, AND THE AUDITOR, RECORDER AND CUSTODIAN OF ALL COUNTY FUNDS; SUPPORTING THE CLERKS EFFORTS IN THE FURTHERANCE OF THESE DUTIES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Okaloosa County is a non-charter County organized under the Constitution and laws of the State of Florida; and WHEREAS, under the Constitution, the Clerk of the Court serves as the ex officio clerk of the Board of County Commissioners, and as the auditor, recorder and custodian of all county funds; and WHEREAS, the Clerk has created an internal audit function to facilitate the performance of his responsibilities under the Constitution of the State of Florida; and WHEREAS, the Board acknowledges that an internal audit function assists as a deterrent to fraud both within the Clerk’s Office and within the County; and WHEREAS, the Board supports the efforts of the Clerk in the performance of his responsibilities under the Constitution. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, as follows: 1. The Board hereby recognizes and supports the performance of the Clerk of Court’s constitutional and statutory functions as the ex officio clerk of the Board, and as the auditor, recorder and custodian of all county funds. 2. This Resolution shall be effective upon adoption. 1 Packet Pg. 160  DULY ADOPTED THIS 16TH DAY OF SEPTEMBER, 2014. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA (SEAL) By:__________________________________ Charles K. Windes, Jr. Chairman ATTEST: By:____________________________ Don W. Howard Clerk of Circuit Court Packet Pg. 161  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: First Southwest Contract Renewal DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for contract renewal with First Southwest Company. BACKGROUND: First Southwest Company entered into an Agreement for Financial Advisory Services on August 20, 2004. The contract was in effect for five years and the Agreement may be renewed for additional one-year periods, at the Board's discretion. The certificate of insurance and the Contract/Lease Renewal Form are attached. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: Request to approve The First Southwest Company's contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 162 Packet Pg. 163  DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 5/14/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Helen Stuart Roach Howard Smith & Barton PHONE FAX 8750 North Central Expressway (A/C, No, Ext): (972) 744-2704 (A/C, No): (972) 744-2804 Suite 500 E-MAIL ADDRESS: hstuart@rhsb.com Dallas TX 75231 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Great Northern Ins Co 20303 INSURED (214) 953-4000 INSURER B : Federal Ins Co 20281 First Southwest Company First Southwest Asset Management, Inc. INSURER C : Travelers Prop Cas America 36161 325 N. St. Paul INSURER D : Texas Mutual Ins Co 22945 Suite 800 Dallas TX 75201 INSURER E : Fireman's Fund Insurance Co 21873 INSURER F : COVERAGES CERTIFICATE NUMBER: Cert ID 27576 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED A X COMMERCIAL GENERAL LIABILITY 35787714-WUC 12/15/2013 12/15/2014 PREMISES (Ea occurrence) $ 1,000,000 CLAIMS-MADE X OCCUR MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ Included PRO- POLICY JECT X LOC Location Agg Limit $ 10,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 A X ANY AUTO 74968567 12/15/2013 12/15/2014 BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ X HIRED AUTOS X AUTOS (Per accident) $ B X UMBRELLA LIAB X OCCUR 79785393 12/15/2013 12/15/2014 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000 DED RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- DC TSF0001199604 - TX 4/1/2014 4/1/2015 X TORY LIMITS ER AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE HJUB3491N91614 - OS 4/1/2014 4/1/2015 E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 E Excess Umbrella SHX00015077290 12/15/2013 12/15/2014 Each Occurrence $ 10,000,000 Aggregate $ 10,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) General and auto liability policies include a blanket automatic additional insured endorsement or provision that provides additional insured status to certificate holder only when there is a written contract between named insured and certificate holder that requires such status. General and auto liability policies contains a special endorsement or provision with “primary additional insured” wording. General and auto liability, and workers compensation policies include a blanket automatic waiver of subrogation endorsement or provision that provides this feature only when there is a written contract between named insured and certificate holder that requires it. RE: Okaloosa County Financial Advisory Services, Contract No. C04-1098-BCC5-68. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Okaloosa County Attn: John Christopher AUTHORIZED REPRESENTATIVE 602C North Pearl Street Crestview FL 32536 © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Packet Pg. 164 Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: EDC Contract Renewal DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for contract renewal with the Okaloosa Economic Development Council. BACKGROUND: The Economic Development Council entered into an Agreement for specialized marketing services on February 15, 2011. The contract was in effect through September 30, 2012, and may be considered by the Board for three additional one-year periods. At the August 19, 2014 BCC meeting, the Board approved increasing the contracted amount tot the EDC by $12,000. That amount is included in this renewal request. The Contract/Lease Renewal Form and Insurance Certificate are attached. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: Request to approve Economic Development Council's contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 165 Packet Pg. 166 Packet Pg. 167  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Advocacy Group Contract Renewal DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for contract renewal with the Advocacy Group. BACKGROUND: The Advocacy Group entered into an Agreement for State lobbyist services on November 13, 2013. The contract is in effect through September 30, 2014 with 2 one-year renewals. The Contract/Lease Renewal Form is attached. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: Request to approve Advocacy Group's contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 168 Packet Pg. 169 Packet Pg. 170  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Vaughn SUBJECT: Sale of Surplus Equipment DEPARTMENT: Fleet BCC DISTRICT: All STATEMENT OF ISSUE: Fleet Operations seeks authorization by the Board to sell surplus equipment. BACKGROUND AND ANALYSIS: The County has surplus equipment ready for disposal. Disposition documentation has been completed for transfer of the equipment to Fleet Operations. Fleet Operations requests Board authorization to sell this equipment through J.M. Wood Auctions in Montgomery, AL on December 3-4, 2014. OPTIONS: Approve/Disapprove Fleet Operations to proceed with the sale of the surplus equipment. RECOMMENDATION: Staff requests Board authorization for Fleet Operations to sell surplus equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 171  Auction List December 3 and 4, 2014 JM Wood Aucions Montgomery, AL EQUIP YEAR MAKE MODEL DESCRIPTION MILE/HR VIN LICENSE LAST DEPT 02A14517 2002 FORD TAURUS 4 DOOR SEDAN 121376 1FAFP52U32A197753 196053 OCT 97B14908 1997 FORD EXPLORER SPORTS UTILITY 4X2 128095 1FMDU32X4VUB13396 214441 FLEET 99A7581 1999 CHEVROLET S-BLAZER SPORT UTILITY 4DR 4X4 163362 1GNDT13W7XK234155 126708 W&S 99B7545 1999 CHEVROLET ASTRO MINIVAN 8 PASS 144114 1GNDM19W4XB203627 166222 OCT 06B16837 2006 DODGE CARAVAN MINIVAN 7 PASS 150228 1D4GP25R76B682565 240217 OCT 06B16838 2006 DODGE CARAVAN MINIVAN 7 PASS 174074 1D4GP25R96B682566 240219 OCT 99C6447 1999 FORD RANGER COMPACT TRUCK 130022 1FTYR10V0XPA02567 161845 FLEET 97C5746 1997 FORD F150 1/2 TON PICKUP 4X4 138616 1FTDF18W8VND13242 123442 W&S 02G14641 2002 CHEVROLET C2500 3/4 TON UTILITY 4X2 194142 1GBGC24U92Z293656 204058 W&S 99G6456 1999 FORD F250 3/4 TON UTILITY 226690 1FTNF20L0XEB25216 126722 FACILITIES 04G15611 2004 FORD F350 ONE TON UTILITY 4X4 177822 1FDWF37P94EC56798 220361 W&S 06I16713 2006 INTERNATIONAL 4300 AMBULANCE 288715 1HTMNAAM66H338607 237188 EMS 06I16714 2006 INTERNATIONAL 4300 AMBULANCE 238988 1HTMNAAM86H338608 237187 EMS 07I16941 2007 INTERNATIONAL 4300 AMBULANCE 291411 1HTMNAAM17H469199 TA1749 EMS 04J15565 2004 FREIGHTLINER CTS BUS (CHAMPION) 25 FT 17 PASS (3) 112926 4UZAACBV14CN14175 224938 OCT 04J15566 2004 FREIGHTLINER CTS BUS (CHAMPION) 25 FT 18 PASS (5) 89080 4UZAACBVX4CN14174 224943 OCT 04J15567 2004 FREIGHTLINER CTS BUS (CHAMPION) 25 FT 17 PASS (4) 156642 4UZAACBV34CN14176 224939 OCT 06J15921 2006 CHEVROLET C4500 BUS (CHAMPION) 26FT 20 PASS 221533 1GBE4V1286F407002 231998 OCT 06J15922 2006 CHEVROLET C4500 BUS (CHAMPION) 26FT 20 PASS (7) 192776 1GBE4V1276F407704 231995 OCT 07B16944 2007 CHEVROLET C4500 BUS (CHAMPION) 23FT 16 PASS (11) 307723 1GBE4V1287F404005 240554 OCT 07J17394 2007 CHEVROLET C4500 BUS (CHAMPION) 23FT 16 PASS (9) 186500 1GBE4V1207F404290 TA2122 OCT 08J17658 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (89) 164817 1GBE4V1908F413456 TB5333 OCT 08J17968 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (92) 221293 1GBE4V1978F413549 TB5338 OCT 08J18081 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (87) 210481 1GBE4V1988F413673 TB5330 OCT 08J18083 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (95) 187975 1GBE4V1998F413780 TB5339 OCT 08J18084 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (91) 211808 1GBE4V1988F413771 TB5336 OCT 08J18086 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (90) 147616 1GBE4V1918F413482 TB5334 OCT 08J18088 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (93) 153491 1GBE4V1958F413498 TB5335 OCT 08J18089 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (97) 170227 1GBE4V1928F401454 TB5325 OCT 08J18090 2008 CHEVROLET C4500 BUS (CHAMPION) 23FT (98) 184696 1GBE4V1938F401382 TB5326 OCT 89D6223 1989 INTERNATIONAL DUMP DUMP TRUCK 173546 1HTGCDBT2LH228854 104761 ROAD Packet Pg. 172  Auction List December 3 and 4, 2014 JM Wood Aucions Montgomery, AL EQUIP YEAR MAKE MODEL DESCRIPTION MILE/HR VIN LICENSE LAST DEPT 98D5770 1998 FORD LT8501 DUMP TRUCK 263082 1FDZW86F8WVA18544 144757 ROAD 98D5772 1998 FORD LT8501 DUMP TRUCK 263763 1FDZW86F6WVA18543 144756 ROAD 96D5693 1996 FORD F800 FLATBED 141300 1FDXF80C8VVA16099 135994 ROAD 98D5771 1998 INTERNATIONAL 4700 FLATBED DUMP W/CREW CAB 331265 1HTSCABNOWH527497 TB8199 ROAD 99V7596 1999 ALAMO/NEW HOL 6640 TRACTOR 4X4 W/21` BOOM MOWER 76 084355B ROAD 91K5788 1991 LINKBELT HTC860 CRANE 60TON 1348 64I1-566 161851 ROAD 95Q5468 1995 BADGER 1085C WHEEL EXCAVATOR 6490 950603 N/A ROAD 03L15055 2003 JOHN DEERE 724-J 205 HP 4.75 YD 4603 587481 N/A ROAD 94L2806 1994 JOHN DEERE 644G LOADER 170 HP 3YD 14081 DW644GB548196 N/A ROAD 00U8664 2000 KUBOTA M8200DTC TRACTOR 73 PTO HP 5885 51540 N/A ROAD 01T9282 2001 BRANDYN TRAILER DUMP TRAILER 6` X 10` TANDEM 0 BETSUT12911770270 193496 W&S 02T14868 2002 ELITE TRAILER TRAILER 16` TANDEM 0 BETSUT12911773560 211537 DOC 03T14869 2003 ELITE TRAILER TRAILER 16` TANDEM 3 DR BOX 0 BETSUT12911773079 211538 DOC Packet Pg. 173  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Joint Participation Assistance for Commuter Assistance Grant FY15 - FDOT DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests that the Board authorize the Chairman to sign the Joint Participation Agreement (JPA) FY 2015 Commuter Assistance Grant Funding and to sign the Authorizing Resolution. BACKGROUND: The Department of Public Works and the Department of Water and Sewer each operate commuter vans with routes from Crestview and Niceville to Fort Walton Beach. The grant funding will support operating cost for 7 vehicles and approximately 36 commuters per day. Upon approval, FDOT will reimburse the county $10,000, or 50 percent of the costs to operate commuter vehicles; whichever is less, through September 30, 2017. RECOMMENDATION: The Department of Growth Management requests that the Board authorize the Chairman to sign the attached JPA for FY 2014 Commuter Grant Funding and to sign the Authorizing Resolution and all future grant documents during the term of the grant. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 174  RESOLUTION NO. 14- WHEREAS, the Florida Department of Transportation, hereinafter referred to as the DEPARTMENT has prepared a Joint Participation Agreement to provide funding for the operation of alternative Commuter transportation to the Okaloosa County Board of County Commissioners, hereinafter referred to as the Agency, and WHEREAS, the DEPARTMENT has been authorized under Chapter 341.041(10), Florida Statues, to enter into the Joint Participation Agreement and agrees to a Department participation of $10,000, and WHEREAS, the AGENCY has the authority to enter into the Joint Participation Agreement and to undertake the project. The AGENCY further agrees to the conditions upon which assistance will be provided and the understanding as to the manner in which the project will be undertaken, as outlined in the Joint Participation Agreement. Now Therefore, the AGENCY authorizes the Chairman to execute the Joint Participation Agreement th DULY PASSED AND ADOPTED in regular session this 16 day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ Charles K. Windes Jr., Chairman ATTEST CLERK OF CIRCUIT COURT Gary J. Stanford By: ____________________________ Deputy Clerk Packet Pg. 175 Packet Pg. 176 Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183 Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 Packet Pg. 187 Packet Pg. 188 Packet Pg. 189 Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Public Transit Block Grant Joint Participation Agreement FY15 - FDOT DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests that the Board authorize the Chairman to sign the Joint Participation Agreement (JPA) FY 2015 Transit Block Grant Funding, to approve Task Order No. 60 For reimbursement of operating cost to OCT and to sign the Authorizing Resolution. BACKGROUND: The Florida Department of Transportation has awarded Okaloosa County $440,269 in the attached JPA. Funds will be used to reimburse Okaloosa County Transit (OCT) for transit operating expenses. The grant requires a 50 percent local match that will be provided by OCT through purchase of service contracts, other grant sources and local funds as approved in the budget. RECOMMENDATION: The Department of Growth Management requests that the Board approve and authorize the Chairman to sign: 1) the attached JPA for FY 2015 Transit Block Grant Funding, 2) Task Order No. 60, and 3) the Authorizing Resolution and all future grant documents during the term of the grant. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 196 Packet Pg. 197 Packet Pg. 198 Packet Pg. 199  AUTHORIZING RESOLUTION NO. 14- WHEREAS, the Florida Department of Transportation, hereinafter referred to as the DEPARTMENT has prepared a Joint Participation Agreement to provide Block Grant operating assistance to the Okaloosa County Board of County Commissioners, hereinafter referred to as the Agency, and WHEREAS, the DEPARTMENT has been authorized under Chapter 341.052, Florida Statues, to enter into the Joint Participation Agreement and agrees to a maximum participation , including contingencies in the project amount of $440,269, and WHEREAS, the AGENCY has the authority to enter into the Joint Participation Agreement and to undertake the project. The AGENCY further agrees to the conditions upon which assistance will be provided and the understanding as to the manner in which the project will be undertaken, as outlined in the Joint Participation Agreement. Now Therefore, the AGENCY authorizes the Chairman to execute the Joint Participation Agreement th DULY PASSED AND ADOPTED in regular session this 16 day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ Charles K. Windes Jr., Chairman ATTEST CLERK OF CIRCUIT COURT Gary J. Stanford By: ____________________________ Deputy Clerk Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205 Packet Pg. 206 Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212 Packet Pg. 213 Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Task Order 28.7 Medicaid DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve Task Order No. 28 Amendment No. 7 for reimbursement of operating costs to Okaloosa County Transit (OCT). BACKGROUND: The Board approved the Commission for the Transportation Disadvantaged Medicaid Non-Emergency Transportation Program Agreement on January 20, 2009. On August 19, 2014, the Board of County Commissioners authorized and signed Amendment No. 7 to the Medicaid Agreement which funded program through December 31, 2014. RECOMMENDATION: The Department of Growth Management requests the Board to approve and sign Task Order No. 28 Amendment No. 7 for reimbursement of operating costs to Okaloosa County Transit (OCT). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 221 Packet Pg. 222 Packet Pg. 223  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Payment to CenturyLink DEPARTMENT: Information Systems BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board is requested to approve payment to CenturyLink in the amount of $28,926.64 for past due charges. BACKGROUND: In March of 2011 CenturyLink went to a new billing system. Their new system did not have our discounts applied which resulted in an increase of $4,000.00 per month. Payment of the previous amount was made until CenturyLink corrected their billing. This was a longer process than anticipated which resulted in a past due amount of $28,926.64. Funding to pay this amount was approved by the Board at the August 5th meeting. Included with this Agenda Request is the analysis of the CenturyLink billing provided by the Finance Department. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends the Board approve payment to CenturyLink in the amount of $28,926.64 for past due charges. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 224 CenturyLink Analysis 25,973.40 45,588.66 26,547.55 34,627.95 25,519.96 60,147.91 1• • •iiirj:==:j~~:tlj 25,942 .05 24,940.43 69,490.96 _ 77,832.39 20,148.88 81,362.27 20,315.40 87,948.67 16,578.87 90,778.54 16,440.56 95,470.10 19,972.59 ~ 101,693.69 19, 104 59 107,04928 16,956.50 11 2,256 78 16,011 .36 114,519.14 15.479.36 129,998.52 15,641 .25 116,206.64 16,003.26 116,466.69 16,273.25 116,473.36 16938 Page 1 Packet Pg. 225  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dr. Karen Chapman, Okaloosa County Health Department SUBJECT: Health Department Contract Renewal Dr. Karen Chapman presents the annual contract renewal with the Florida Department of Health for the Okaloosa County Health Department for Board consideration and approval. Related documents are attached. Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229 Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Nathan Sparks, EDC - Executive Director SUBJECT: Gulf Power Application Acknowledgement Phase III - Site Certification STATEMENT OF ISSUE: Request the Board ratify acknowledgement document allowing Gulf Power to proceed with Phase III site certification in Okaloosa County. BACKGROUND: Gulf Power launched Florida’s first site certification program. The intent of this initiative is to help publicly-owned sites become certified, reducing the time and expense for businesses to locate here. The site certification program is designed to provide prospective businesses with comprehensive data on a site, assist communities with marketing them, and certify that the locations are ready for industrial development - it expedites the development process thereby saving time and money. On March 4, 2014, the Board approved Staff issuing a RFP for engineering related to Phase III of the Gulf Power site certification program. This work complete, staff received the Phase III acknowledgement from the Economic Development Council on September 5, 2014 with a deadline for submitting the document for consideration September 9, 2014. RECOMMENDATION: Staff recommends Board ratify acknowledgement of Phase III-site certification by Gulf Power. Packet Pg. 248 Packet Pg. 249 Packet Pg. 250  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sean T. Lynch, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursement for the Northwest Florida Guardian ad Litem Foundation in the amount of $5,000.00. Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Direct Payment of Airgas Invoice for July 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for direct payment of the July 2014 Airgas, Inc., invoice in the amount of $2,968.35. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013; Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the Airgas invoice. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290 Packet Pg. 291 Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295 Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: 2014-2015 Hazards Analysis Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval of the agreement to update Hazards Analysis data. BACKGROUND: Based upon the allocation formula developed by the State, Okaloosa County is entitled to receive $11,688.00. There is no requirement to match the allocation with county funds. Hazardous material incidents pose significant threats to the residents and the environment of Okaloosa County. The agreement is utilized to update Hazards Analysis data for Okaloosa County. Updated information is provided to response agencies to aid in emergency response to hazardous material storage areas within Okaloosa County. There are administrative requirements listed in the agreement, which will be completed by Okaloosa County Emergency Management staff. OPTIONS: Approve or disapprove the agreement. RECOMMENDATION: Approve the agreement to update the Hazards Analysis data and authorize the Chairman to sign all other grant documents necessary during the term of the grant. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 303 1 Contract Number: 15-CP-11-01-56-01-XXX STATE-FUNDED SUBGRANT AGREEMENT THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and Okaloosa County, (hereinafter referred to as the "Recipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant these funds to the Recipient upon the terms and conditions below; and C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Recipient agree to the following: (1) SCOPE OF WORK. The Recipient shall perform the work in accordance with the Budget and Scope of Work, Attachment A of this Agreement. (2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES The Recipient and the Division shall be governed by applicable State and Federal laws, rules and regulations, including those identified in Attachment B. (3) PERIOD OF AGREEMENT. This Agreement shall begin upon execution by both parties, and shall end June 30, 2015, unless terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement. (4) MODIFICATION OF CONTRACT Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. (5) RECORDKEEPING (a) As applicable, Recipient's performance under this Agreement shall be subject to the federal OMB Circular No. A-102, “Common Rule: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular No. A-110, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost Principles for State, Local and Indian Tribal Governments," OMB Circular No. A-21, "Cost Principles for Educational Institutions," or OMB Circular No. A-122, "Cost Principles for Non-profit Organizations." (b) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, and the compliance of all subcontractors or consultants paid from funds under this 1 Packet Pg. 304 Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Division. The five year period may be extended for the following exceptions: 1. If any litigation, claim or audit is started before the five year period expires, and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. 2. Records for the disposition of non-expendable personal property valued at $5,000 or more at the time it is acquired shall be retained for five years after final disposition. 3. Records relating to real property acquired shall be retained for five years after the closing on the transfer of title. (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work - Attachment A - and all other applicable laws and regulations. (d) The Recipient, its employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable times to the Division, its employees, and agents. "Reasonable" shall ordinarily mean during normal business hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the Division. (6) AUDIT REQUIREMENTS (a) The Recipient agrees to maintain financial procedures and support documents, in accordance with generally accepted accounting principles, to account for the receipt and expenditure of funds under this Agreement. (b) These records shall be available at reasonable times for inspection, review, or audit by state personnel and other personnel authorized by the Division. "Reasonable" shall ordinarily mean normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday. (c) The Recipient shall provide the Division with the records, reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under this Agreement. (d) If the Recipient is a nonstate entity as defined by Section 215.97, Fla. Stat., it shall comply with the following: If the Recipient expends a total amount of State financial assistance equal to or more than $500,000 in any fiscal year of such Recipient, the Recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, Fla. Stat.; applicable rules of the Executive Office of the Governor and the Chief Financial Officer; and Chapters 10.550 (local government entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this 2 Packet Pg. 305 Agreement shows the State financial assistance awarded by this Agreement. In determining the State financial assistance expended in its fiscal year, the Recipient shall include all sources of State financial assistance, including State funds received from the Division, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. In connection with the audit requirements addressed in this Paragraph 6(d) above, the Recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Fla. Stat. This includes submission of a reporting package as defined by Section 215.97(2)(e), Fla. Stat. and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. If the Recipient expends less than $500,000 in State financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Fla. Stat, is not required. In the event that the Recipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Fla. Stat, the cost of the audit must be paid from the nonstate entity’s resources (i.e., the cost of such an audit must be paid from the Recipient’s resources obtained from other than State entities). Additional information on the Florida Single Audit Act may be found at the following website: https://apps.fldfs.com/fsaa/singleauditact.aspx. (e) Report Submission 1. The annual financial audit report shall include all management letters and the Recipient's response to all findings, including corrective actions to be taken. 2. The annual financial audit report shall include a schedule of financial assistance specifically identifying all Agreement and other revenue by sponsoring agency and Agreement number. 3. Copies of financial reporting packages required under this Paragraph 6 shall be submitted by or on behalf of the Recipient directly to each of the following: The Division of Emergency Management at the following addresses: Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 The Auditor General’s Office at the following address: Auditor General’s Office Room 401, Claude Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Any reports, management letter, or other information required to be submitted to the Division of Emergency Management pursuant to this Agreement shall be submitted on time as 3 Packet Pg. 306 required under OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 5. Recipients, when submitting financial reporting packages to the Division of Emergency Management for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the Recipient in correspondence accompanying the reporting package. (f) If the audit shows that all or any portion of the funds disbursed hereunder were not spent in accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Recipient of such non- compliance. (g) The Recipient shall have all audits completed in accordance with Section 215.97, Fla. Stat. by an independent certified public accountant (IPA) who shall either be a certified public accountant or a public accountant licensed under Chapter 473, Fla. Stat. The IPA shall state that the audit complied with the applicable provisions noted above. The audit must be submitted to the Division no later than nine (9) months from the end of the Recipient’s fiscal year. (7) REPORTS (a) The Recipient shall provide the Division with quarterly reports and a close-out report. These reports shall include the current status and progress by the Recipient and all subrecipients and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. (b) Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close- out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. (c) The close-out report is due 60 days after termination of this Agreement or 60 days after completion of the activities contained in this Agreement, whichever first occurs. (d) If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, the Division may withhold further payments until they are completed or may take other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division" means that the work product was completed in accordance with the Budget and Scope of Work. (e) The Recipient shall provide additional program updates or information that may be required by the Division. (f) The Recipient shall provide additional reports and information identified in Attachment D. (8) MONITORING. 4 Packet Pg. 307  The Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment A to this Agreement, and reported in the quarterly report. In addition to reviews of audits conducted in accordance with paragraph (6) above, monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope audits, and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additional instructions provided by the Division to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Division will monitor the performance and financial management by the Recipient throughout the contract term to ensure timely completion of all tasks. (9) LIABILITY (a) Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Fla. Stat., the Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement, and shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement, Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor. (b) Any Recipient which is a state agency or subdivision, as defined in Section 768.28, Fla. Stat., agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28, Fla. Stat. Nothing herein is intended to serve as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. (10) DEFAULT. If any of the following events occur ("Events of Default"), all obligations on the part of the Division to make further payment of funds shall, if the Division elects, terminate and the Division has the option to exercise any of its remedies set forth in Paragraph (11). However, the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment: (a) If any warranty or representation made by the Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous 5 Packet Pg. 308 agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; (b) If material adverse changes occur in the financial condition of the Recipient at any time during the term of this Agreement, and the Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division. (c) If any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information; (d) If the Recipient has failed to perform and complete on time any of its obligations under this Agreement. (11) REMEDIES. If an Event of Default occurs, then the Division shall, after thirty calendar days written notice to the Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one or more of the following remedies, either concurrently or consecutively: (a) Terminate this Agreement, provided that the Recipient is given at least thirty days prior written notice of the termination. The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail-return receipt requested, to the address in paragraph (13) herein; (b) Begin an appropriate legal or equitable action to enforce performance of this Agreement; (c) Withhold or suspend payment of all or any part of a request for payment; (d) Require that the Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds. (e) Exercise any corrective or remedial actions, to include but not be limited to: 1. request additional information from the Recipient to determine the reasons for or the extent of non-compliance or lack of performance, 2. issue a written warning to advise that more serious measures may be taken if the situation is not corrected, 3. advise the Recipient to suspend, discontinue or refrain from incurring costs for any activities in question or 4. require the Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; (f) Exercise any other rights or remedies which may be available under law. (g) Pursuing any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in this Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Recipient. (12) TERMINATION. 6 Packet Pg. 309  (a) The Division may terminate this Agreement for cause after thirty days written notice. Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations, failure to perform on time, and refusal by the Recipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Fla. Stat., as amended. (b) The Division may terminate this Agreement for convenience or when it determines, in its sole discretion, that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the Recipient with thirty calendar days prior written notice. (c) The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. (d) In the event that this Agreement is terminated, the Recipient will not incur new obligations for the terminated portion of the Agreement after the Recipient has received the notification of termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Recipient. The Division may, to the extent authorized by law, withhold payments to the Recipient for the purpose of set-off until the exact amount of damages due the Division from the Recipient is determined. (13) NOTICE AND CONTACT. (a) All notices provided under or pursuant to this Agreement shall be in writing, either by hand delivery, or first class, certified mail, return receipt requested, to the representative named below, at the address below, and this notification attached to the original of this Agreement. (b) The name and address of the Division contract manager for this Agreement is: Paul Wotherspoon 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Telephone: 850-413-9913, Cell 850-528-8975 Fax: 850-488-6250 Email:paul.wotherspoon@em.myflorida.com (c) The name and address of the Representative of the Recipient responsible for the administration of this Agreement is: Marcella B. Eubanks Office of Contracts & Grants _______________________ 1804 Lewis Turner Blvd., Suite 206 _______________________ Fort Walton Beach, FL 32547 _______________________ (850) 651-7200, Ext. 4381 Telephone: ______________ (850) 609-5029 Fax: ___________________ Email: MEubanks@clerkofcourts.cc __________________ (d) In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided as outlined in (13)(a) above. (14) SUBCONTRACTS 7 Packet Pg. 310  If the Recipient subcontracts any of the work required under this Agreement, a copy of the unsigned subcontract must be forwarded to the Division for review and approval before it is executed by the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The Recipient shall document in the quarterly report the subcontractor’s progress in performing its work under this Agreement. For each subcontract, the Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise, as defined in Section 288.703, Fla. Stat. (15) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (16) ATTACHMENTS (a) All attachments to this Agreement are incorporated as if set out fully. (b) In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. (c) This Agreement has the following attachments: Exhibit 1 - Funding Sources Attachment A – Scope of Work and Deliverables Attachment B – Program Statutes and Regulations Attachment C – 302 Facility List Attachment D – Invoice Attachment E – Justification of Advance Payment Attachment F – Warranties and Representations Attachment G – Certification Regarding Debarment Attachment H -- Statement of Assurances Attachment I – Facility Checklist and CAMEO Guide Attachment J – Site Visit Certification Form Attachment K – Statement of Determination (17) FUNDING/CONSIDERATION (a) This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $11,688.00, subject to the availability of funds. (b) Any advance payment under this Agreement is subject to Section 216.181(16), Fla.Stat., and is contingent upon the Recipient’s acceptance of the rights of the Division under Paragraph (12)(b) of this Agreement. The amount which may be advanced may not exceed the expected cash 8 Packet Pg. 311 needs of the Recipient within the first three (3) months of the contract term. For a federally funded contract, any advance payment is also subject to federal OMB Circulars A-87, A-110, A-122 and the Cash Management Improvement Act of 1990. All advances are required to be held in an interest-bearing account. If an advance payment is requested, the budget data on which the request is based and a justification statement shall be included in this Agreement as Attachment E. Attachment E will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. (c) After the initial advance, if any, payment shall be made on a reimbursement basis as needed. The Recipient agrees to expend funds in accordance with the Budget and Scope of Work, Attachment A of this Agreement. (d) Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. Invoices shall be accompanied by a statement signed and dated by an authorized representative of the Recipient certifying that “all disbursements made in accordance with conditions of the Division agreement and payment is due and has not been previously requested for these amounts.” The supporting documentation must comply with the documentation requirements of applicable OMB Circular Cost Principles. The final invoice shall be submitted within sixty (60) days after the expiration date of the agreement. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division contract manager as part of the Recipient’s quarterly reporting as referenced in Paragraph 7 of this Agreement. If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or under subparagraph (19)(h) of this Agreement, all obligations on the part of the Division to make any further payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty days of receiving notice from the Division. (18) REPAYMENTS All refunds or repayments due to the Division under this Agreement are to be made payable to the order of “Division of Emergency Management” and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 In accordance with Section 215.34(2), Fla. Stat., if a check or other draft is returned to the Division for collection, Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the returned check or draft, whichever is greater. (19) MANDATED CONDITIONS (a) The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Recipient in this Agreement, in any later submission or response to a Division request, or in any submission or response to fulfill the 9 Packet Pg. 312 requirements of this Agreement. All of said information, representations, and materials is incorporated by reference. The inaccuracy of the submissions or any material changes shall, at the option of the Division and with thirty days written notice to the Recipient, cause the termination of this Agreement and the release of the Division from all its obligations to the Recipient. (b) This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. (c) Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. (d) This Agreement may be executed in any number of counterparts, any one of which may be taken as an original. (e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-336, 42 U.S.C. Section 12101 et seq.), which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, State and local government services, and telecommunications. (f) Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. (g) Any Recipient which is not a local government or state agency, and which receives funds under this Agreement from the federal government, certifies, to the best of its knowledge and belief, that it and its principals: 1. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; 2. have not, within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph 19(g)2. of this certification; and 10 Packet Pg. 313  4. have not within a five-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default. If the Recipient is unable to certify to any of the statements in this certification, then the Recipient shall attach an explanation to this Agreement. In addition, the Recipient shall send to the Division (by email or by facsimile transmission) the completed “Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion” (Attachment G) for each intended subcontractor which Recipient plans to fund under this Agreement. The form must be received by the Division before the Recipient enters into a contract with any subcontractor. (h) The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with Chapter 216, Fla. Stat. or the Florida Constitution. (i) All bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. (j) Any bills for travel expenses shall be submitted in accordance with Section 112.061, Fla. Stat. (k) The Division reserves the right to unilaterally cancel this Agreement if the Recipient refuses to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Fla. Stat., which the Recipient created or received under this Agreement. (l) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the Division’s obligation to pay the contract amount. (m) The State of Florida will not intentionally award publicly-funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act (“INA”)]. The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. (n) The Recipient is subject to Florida’s Government in the Sunshine Law (Section 286.011, Fla. Stat.) with respect to the meetings of the Recipient’s governing board or the meetings of any subcommittee making recommendations to the governing board. All of these meetings shall be publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Fla. Stat. (o) All expenditures of state financial assistance shall be in compliance with the laws, rules and regulations applicable to expenditures of State funds, including but not limited to, the Reference Guide for State Expenditures. (p) The Agreement may be charged only with allowable costs resulting from obligations incurred during the term of the Agreement. 11 Packet Pg. 314  (q) Any balances of unobligated cash that have been advanced or paid that are not authorized to be retained for direct program costs in a subsequent period must be refunded to the State. (20) LOBBYING PROHIBITION (a) No funds or other resources received from the Division under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. (b) The Recipient certifies, by its signature to this Agreement, that to the best of his or her knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the Recipient shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities." 3. The Recipient shall require that this certification be included in the award documents for all subawards (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (21) COPYRIGHT, PATENT AND TRADEMARK ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF FLORIDA. (a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. (b) If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement, or in any way connected with it, the Recipient shall refer the 12 Packet Pg. 315 discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable material are produced, the Recipient shall notify the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Recipient to the State of Florida. (c) Within thirty days of execution of this Agreement, the Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which accrue during performance of the Agreement. (22) LEGAL AUTHORIZATION. The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies that the undersigned person has the authority to legally execute and bind Recipient to the terms of this Agreement. (23) ASSURANCES. The Recipient shall comply with any Statement of Assurances incorporated as Attachment H. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. RECIPIENT: Okaloosa County By: ______________________________________ Charles K. Windes, Jr., Chairman Name and title: ____________________________ Date: _______________________ FID#: 59-6000765 STATE OF FLORIDA DIVISION OF EMERGENCY MANGEMENT By: _____________________________________ Name and Title: Bryan W. Koon, Director, Florida Division of Emergency Management Date: ___________________________________ 13 Packet Pg. 316  EXHIBIT – 1 STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: NOTE: If the resources awarded to the recipient for matching represent more than one Federal program, provide the same information shown below for each Federal program and show total State resources awarded for matching. Federal Program (list Federal agency, Catalog of Federal Domestic Assistance title and number) - $ (N/A) SUBJECT TO SECTION 215.97, FLORIDA STATUTES: NOTE: If the resources awarded to the recipient represent more than one State project, provide the same information shown below for each State project and show total state financial assistance awarded that is subject to Section 215.97, Florida Statutes. State Project - State awarding agency: Florida Division of Emergency Management Catalog of State Financial Assistance title: Florida Hazardous Materials Planning and Prevention Program Catalog of State Financial Assistance number 31.067 $11,688.00. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: 1. Emergency Planning and Community Right to Know Act (EPCRA), Title III of the Superfund Amendments Reauthorization Act of 1986, 42 U.S.C. s. 1101, et seq. (SARA). 2. Florida Emergency Planning and Community Right to Know Act, Chapter 252, Part II, Florida Statutes. NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5) (a), Florida Statutes, require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the recipient. 14 Packet Pg. 317  Attachment A SCOPE OF WORK Purpose On October 17, 1986, Congress enacted the Emergency Planning and Community Right to Know Act (EPCRA), also known as Title III of the Superfund Amendments and Reauthorization Act (SARA). EPCRA requires hazardous chemical emergency planning by Federal, State and local governments, Indian Tribes, and industry. Additionally, EPCRA required industry to report on the storage, use and releases of certain hazardous materials. At the Federal level, the U.S. Department of Environmental Protection Agency (EPA) administers EPCRA. At the state level, the Florida Division of Emergency Management (DEM) services as the lead agency responsible for oversight and coordination of the local planning efforts required by EPCRA. Chaired by the Director of DEM, the State Emergency Response Commission on Hazardous Materials (SERC) serves as a technical advisor and information clearinghouse for state and federal hazardous materials programs. Additionally, the SERC conducts quarterly public meetings in varying locations throughout the state. Currently, SERC membership consists of 23 Governor-appointed individuals who represent the interests of state and local government, emergency services, industry and the environment. At the district level, Regional Planning Councils (RPCs) each oversee a Local Planning Committee (LEPC) that: (1) performs outreach functions to increase hazardous materials awareness; (2) collects data on hazardous materials stored within the geographical boundaries of the RPC; (3) develops hazardous materials emergency plans for use in responding to and recovering from a release or spill of hazardous or toxic substances; (4) submits hazardous materials emergency plans to the SERC for review; (5) provides the public with hazardous materials information upon request. LEPC membership consists of local professionals representing occupational categories such as firefighting, law enforcement, emergency management, health, environment, and/or transportation. At the local level, each Florida’s 67 counties performs a hazards analysis (county may elect to contract to the RPC or qualified vendor). The county hazards analysis is used as input to the LEPC Emergency Response Plan for Hazardous Substances required under EPCRA and encompasses identification of facilities and transportation routes of extremely hazards substances (EHS), description of emergency response procedures, designation of a community coordinator and facility emergency coordinator(s) to implement the plan, outline of emergency notification procedures, description of how to determine the probable affected area and population by releases, description of local emergency equipment and facilities and the persons responsible for them, outline of evacuation plans, a training program for emergency responders, and methods and schedules for exercising emergency response plans. This Agreement provides funding so that the Recipient, as county can assist in maintaining the capability necessary to perform the duties and responsibilities required by EPCRA. The county, or its qualified designee, shall update the hazards analysis for all facilities listed in Attachment C, which have reported to the State Emergency Response Commission the presence of those specific Extremely Hazardous Substances designated by the U.S. Environmental Protection Agency in quantities above the Threshold Planning Quantity. The data collected under this Agreement will be used to comply with the planning requirements of the Superfund Amendments and Reauthorization Act of 1986, Title III, “Emergency Planning and Community Right-To-Know Act of 1986” and the Florida Emergency Planning and Community Right-To-Know Act, Florida Statutes, Chapter 252, Part II. Requirements A. The Recipient shall submit a list of facilities within the geographical boundaries of the County listed on Attachment C that are suspected of not reporting to the State Emergency Response Commission the presence of Extremely Hazardous Substances in quantities above the Threshold Planning Quantity, as designated by the U. S. Environmental Protection Agency. 15 Packet Pg. 318 B. The completed hazards analysis shall comply with the site-specific hazards analysis criteria outlined below for each facility listed in Attachment C. The primary guidance documents are Attachment I (Hazards Analysis Contract Checklist and CAMEOfm Guide) to this Agreement and the U.S. Environmental Protection Agency’s "Technical Guidance for Hazards Analysis" at; http://www.epa.gov/emergencies/docs/chem/tech.pdf. All hazards analyses shall be consistent with the provisions of these documents. Any variation from the procedures outlined in these documents must be requested in writing, submitted in advance and approved by the Division. C. Conduct an on-site visit at each Attachment C facility to ensure accuracy of the hazards analysis. Each applicable facility’s hazards analysis information shall be entered into the U.S. Environmental Protection Agency’s latest CAMEOfm version 3.0.1 (download from): http://www.epa.gov/emergencies/content/cameo/index.htm. Each facility hazards analysis shall include, but is not limited to, the following items: 1. Facility Information (CAMEOfm Facility Page) (a) Enter the facility name (per Attachment C) in the Facility Name field. (b) Enter the facility physical address (no Post Office Box) in the Street Address fields of the Address tab. (c) Enter the geographic coordinates (in decimal degrees) in the latitude/longitude fields of the Map Data tab. (d) Enter the maximum number of employees present at the facility at any given time in the Number of Employees on Site field of the ID Codes tab. (a minimum of one is required for unmanned facilities) (e) Enter the Facility phone number in the Facility Phones tab field. (f) Enter the name, title and 24-hour phone number of the designated facility emergency coordinator in the Contacts tab field. (g) Enter the main route(s) used to transport chemicals to the facility (from the County line to the facility) in the notes tab of the Facility Page. (h) Enter the route(s) used to exit the Vulnerable Zone(s) in the notes tab of the Facility Page. (i) Enter any past releases that have occurred in the last five years at the facility in the notes tab of the Facility Page. Include date, time, chemical name/quantity and number of persons injured or deaths (this information is available from the facility). If it is determined that a facility does not have a historical accident record, that shall be noted. 2. Hazard Identification (CAMEOfm Chemical in Inventory Page) (a) For each Extremely Hazardous Substance present over the Threshold Planning Quantity (TPQ), create a Chemical in Inventory page (if a Chemical in Inventory page hasn’t been created already) and enter the proper chemical name and Chemical Abstract Service (CAS) number. (b) On each Chemical in Inventory page created for each Extremely Hazardous Substance present over the TPQ, enter in pounds (not range codes) the maximum quantity of each Extremely Hazardous Substance in the Max Daily Amount field of the Physical State and Quantity tab. 16 Packet Pg. 319  (c) Enter the amount (in pounds) of each Extremely Hazardous Substance stored in the largest container or interconnected containers in the Max amount in largest container field of the Physical State and Quantity tab (this is the release amount used to determine the Vulnerable Zone). (d) Choose the appropriate code from the drop down list for the Type of storage container (drum, cylinder, tank etc.), storage pressure (ambient, greater than ambient etc.) and storage temperature (ambient, greater than ambient etc.) of each Extremely Hazardous Substance in those fields on the Location tab. (e) For each Extremely Hazardous Substance over TPQ, On the Physical State & Quantity tab check the appropriate boxes in the Physical State, Hazards and Health Effects fields (information on the above may be found by clicking on the Datasheet button which opens the CAMEOfm Chemicals database.) 3. Vulnerability Analysis (CAMEOfm Scenario Page) (a) For each Extremely Hazardous Substance present over the Threshold Planning Quantity (TPQ), create a New Scenario page (if a Scenario page hasn’t been created already) and enter the maximum amount in the largest container or interconnected containers in the Amount Released field of the Scenario Description tab. (b) On the Scenario page(s) Scenario Description tab, enter the concentration percentage in the Concentration field. (c) On the Scenario page(s) Scenario Description tab, enter the release duration in the Release Duration field as follows: (1) Gases – 10 minutes (2) Powders or solids in solution – 10 minutes (3) Liquids – No value shall be entered (d) Enter the proper natural physical state of the chemical at room temperature in the physical state field. (as specified in CAMEOfm Chemicals) (e) On the Scenario page(s) Scenario Description tab, use the weather default settings or, enter average wind speed (don’t enter a value in the Wind From field) and Urban or Forest is recommended in the Ground Roughness field. (f) On the Scenario page(s) Scenario Description tab, rate the Risk, Consequences and Overall Risk of a release occurring at the facility on the bottom of the Scenario Page (the Risk Assessment should be based upon the Extremely Hazardous Substance, previous release history, maintenance conditions etc.). (g) After entering the information noted above on the Scenario Description tab and clicking on the Estimate Threat Zone Radius button, CAMEOfm will automatically estimate the extent of the vulnerable zone that may cause injury or death to human populations following an accidental release. (h) On the Scenario page(s) notes tab, enter an estimate of the total exposed population within the vulnerable zone(s). (i) On the Scenario page(s) notes tab, identify each critical facility by name and maximum expected occupancy within the vulnerable zone(s) (schools, day cares, public safety facilities, hospitals, etc.). If there are no critical facilities within the vulnerable zone(s), that shall be noted. 17 Packet Pg. 320 D. Supporting documentation in the form of Site Visit Certification Form, Statement of Determination or dated letter from the facility identifying the reason the EHS is no longer present shall be submitted to the Division which lists the facilities for which a hazards analysis was not completed. E. On-Site Visits 1. Conduct a detailed on-site visit, within the period of this Agreement, of all the facilities listed in Attachment C, to confirm the accuracy and completeness of information in the hazards analysis. 2. Submit a completed Hazards Analysis Site Visit Certification Form (Attachment J) for each facility to the Division. (file name must contain at minimum the SERC number if applicable and SV – if SERC number is not available facility name and SV – additional info allowed but not required). Add the site visit certification form to the Site Plan Tab of the CAMEOfm Facilities Page for each facility visited or contacted. (a) On-Site visit exception for sulfuric acid (batteries), this exception does NOT apply to bulk storage of sulfuric acid. (1) For facilities listed on Attachment C that report the presence of only sulfuric acid in batteries, an initial on-site visit is required and an on-site visit form (Attachment J) signed and dated by the facility representative and the Recipient shall be submitted to the Division. (2) In Agreements subsequent to the initial on-site visit, the Recipient shall contact the facility representative by email or telephone to verify the presence of all extremely hazardous substances. The on-site visit form shall be signed by the Recipient and identify the date and facility contact information the Recipient contacted. Another on-site visit is not required in subsequent Agreements, unless, the facility reports the presence of another extremely hazardous substance above TPQ. (3) If a facility representative reports the presence of an extremely hazardous substance other than sulfuric acid in batteries, subsequent to the period of Agreement in which the initial site visit was conducted, the Recipient shall conduct an on-site visit and submit a completed on-site visit form (Attachment J) to the Division. 3. For each facility for which a hazard analysis is conducted, a site plan must be added to the site plan tab of the CAMEOfm Facilities Page. (file name must contain at minimum the SERC number if applicable and SP – if SERC number is not available facility name and SP – additional info allowed but not required) The site plan shall contain sufficient information to provide situational awareness and at a minimum include: (a) Location of major building(s) (b) Name and location of extremely hazardous substance(s). If multiple extremely hazardous substances are co-located, noting EHS is acceptable. (c) Name and location of street(s) (d) Identify pertinent access and egress point(s) (e) Note any additional features pertinent to hazmat and medical response F. Ensure that the Hazards Analysis information is reflected in the County Local Mitigation Strategy. 18 Packet Pg. 321  ATTACHMENT A DELIVERABLES AND PERFORMANCE Deliverable # Deliverables Minimum Performance Price Comments Within 30 days of receipt of the executed contract submit electronically, 3 sample CAMEO 1. Each CAMEO facility file must contain hazard analyses chosen from 1 complete, correct and accurate information No payment facilities identified in required in Section C of the Scope of Work. Attachment C. Must be in compliance with Section C of the Scope of Work. 1. Fixed price‐ base $750 1. Each CAMEO facility file must contain 2. $110.00 per correctly Not later than February 1, 2015 complete, correct and accurate information No payment will be made for completed facility CAMEO file. provide complete CAMEO files in required in Section C of the Scope of Work. incomplete, incorrect or 3. Pro‐rata payment per facility compliance with Section C, 2. A signed Site Visit Certification Form and Site inaccurate CAMEO facility files. based upon percentage of 2 Scope of Work, on 50% of Plan in accordance with SOW Section D for each Payment will be pro‐rated Attachment C facilities compared 19 facilities identified in facility. For sulfuric acid (batteries) facilities, the (number of correct facilities to total facilities for the award Attachment C. Include a list of site visit form must contain the date / time against total facilities submitted) period. (Number of Attachment C facilities visited. facility was called and the person that for correct facility files. facilities against the total facilities responded to the EPCRA inquiries. to be visited statewide) 1. Fixed price‐ base $750 1. Each CAMEO facility file must contain 2. $110.00 per correctly Not later than May 1, 2015 complete, correct and accurate information No payment will be made for completed facility CAMEO file. provide complete CAMEO files, required in Section C of the Scope of Work. incomplete, incorrect or 3. Pro‐rata payment per facility in compliance with Section C, 2. A signed Site Visit Certification Form and Site inaccurate CAMEO facility files. based upon percentage of 3 Scope of Work, on 50% of Plan in accordance with SOW Section D for each Payment will be pro‐rated Attachment C facilities compared facilities identified in facility. For sulfuric acid (batteries) facilities, the (number of correct facilities Packet Pg. 322 to total facilities for the award Attachment C. Include a list of site visit form must contain the date / time against total facilities submitted) period. (Number of Attachment C facilities visited. facility was called and the person that for correct facility files. facilities against the total facilities responded to the EPCRA inquiries. to be visited statewide)  ATTACHMENT A DELIVERABLES AND PERFORMANCE Deliverable # Deliverables Minimum Performance Price Comments 1. Provide a complete correct copy of the 1. Not later than June 15, 2015 approved hazards analysis file (Completed provide completed Hazards CAMEO file in compliance with Section C, Scope Analysis (CAMEO File) to the of Work) to the Local Emergency Planning Local Emergency Planning Committee (LEPC) and provide the Division with Payment will not be made without Committee and provide DEM 4 a copy of the transmittal letter. 1. 10% of the contract amount required transmittal and with transmittal. Notify first 2. Notify all Attachment C facilities and first notification letters/E‐mails. responders and Attachment C responders of the availability of the hazards facilities of the availability of the analysis information, and make that information file. Provide DEM with available upon request. Submit a copy of the transmittal. notification to the Division. 20 Packet Pg. 323  Attachment B Program Statutes and Regulations 1. Emergency Planning and Community Right to Know Act (EPCRA), Title III of the Superfund Amendments Reauthorization Act of 1986, 42 U.S.C. s. 1101, et seq. (SARA). 2. Florida Emergency Planning and Community Right to Know Act, Chapter 252, Part II, Florida Statutes. 21 Packet Pg. 324  ATTACHMENT C - OKALOOSA COUNTY SECTION 302 FACILITY LIST 2014-2015 SERC # Facility Name / Address County EHS Chemical Contact Number Auburn Water System-Well 2 Richard Laux 8287 6473 Burleson Boulevard Okaloosa Chlorine 850-305-5047 Crestview, 32536 Auburn Water System-Well 3 Richard Laux 8288 6050 Selvage Lane Okaloosa Chlorine 850-305-5047 Crestview, 32539 Auburn Water System-Well 4 Richard Laux 8289 5917 Staff Road (off Old Bethel Road) Okaloosa Chlorine 850-305-5047 Crestview, 32536 Auburn Water System-Well 5 Richard Laux 15581 1161 Farmer Street Okaloosa Chlorine 850-305-5047 Crestview, 32539 Auburn Water System-Well 6 Richard Laux 30450 5351 Highway 393 (north of hwy 90) Okaloosa Chlorine 850-305-5047 Crestview, 32539 Auburn Water System-Well 7 Richard Laux 34553 6854 North Highway 85 Okaloosa Chlorine 850-305-5047 Laurel Hill, 32567 Baker Water System-Well 2 Wanda Peterson 10143 5783 Monroe Street Okaloosa Chlorine 850-546-1623 Baker, 32531 Baker Water System-Well 3 Wanda Peterson 21719 6454 State Road 189 North Okaloosa Chlorine 850-546-1623 Baker, 32531 City of Crestview-Dept of Public Services Brona Steele 10495 715 North Ferdon Boulevard Okaloosa Chlorine 850-682-6132 Crestview, 32536 City of Crestview-Well 10 Brona Steele 38297 850 West Industrial Drive Okaloosa Chlorine 850-682-6132 Crestview, 32539 22 08/10/2014 Packet Pg. 325  ATTACHMENT C - OKALOOSA COUNTY SECTION 302 FACILITY LIST 2014-2015 City of Crestview-Well 3 Brona Steele 9545 500 South McClelland Street Okaloosa Chlorine 850-682-6132 Crestview, 32536 City of Crestview-Well 4 Brona Steele 866 100 Short Avenue Okaloosa Chlorine 850-682-6132 Crestview, 32536 City of Crestview-Well 5 Brona Steele 9546 1701 North Lloyd Street Okaloosa Chlorine 850-682-6132 Crestview, 32536 City of Crestview-Well 6 Brona Steele 25716 2100 P J Adams Parkway Okaloosa Chlorine 850-682-6132 Crestview, 32536 City of Crestview-Well 7 Brona Steele 31318 587 Brookmeade Drive Okaloosa Chlorine 850-682-6132 Crestview, 32539 City of Crestview-Well 8 Brona Steele 34938 4710 Whitehurst Lane Okaloosa Chlorine 850-682-6132 Crestview, 32536 City of Crestview-WWTP Jayne Swift 20882 5101 Arena Road Okaloosa Chlorine 850-682-0829 Crestview, 32536 City of Valparaiso Nathan Kelley 5421 600 Valastics Avenue Okaloosa Chlorine 850-729-5407 Valparaiso, 32580 City of Valparaiso-Well 2 Nathan Kelley 8104 364 Adams Avenue Okaloosa Chlorine 850-729-5407 Valparaiso, 32580 City of Valparaiso-Well 3 Nathan Kelley 8105 352 Mansfield Avenue Okaloosa Chlorine 850-729-5407 Valparaiso, 32580 City of Valparaiso-Well 4 Nathan Kelley 9903 235 Sycamore Avenue Okaloosa Chlorine 850-729-5407 Valparaiso, 32580 23 08/10/2014 Packet Pg. 326  ATTACHMENT C - OKALOOSA COUNTY SECTION 302 FACILITY LIST 2014-2015 City of Valparaiso-Well 5 Nathan Kelley 31137 440 Marquette Street Okaloosa Chlorine 850-729-5407 Valparaiso, 32580 Coca-Cola Refreshments USA-Valparaiso Edward Hall 38826 647 Valparaiso Parkway Okaloosa Sulfuric Acid 850-729-4513 Valparaiso, 32580 Fort Walton Machining Jed Griffith 38927 635 Anchors Street Northwest Okaloosa Nitric Acid 813-390-6127 Fort Walton Beach, 32458 Level 3 Communications Integrated Systems Larry Welch 893 5486 Fairchild Road Okaloosa Nitric Acid 850-685-0798 Crestview, 32536 Okaloosa County-Antioch Water Well Dale Brazel 10242 GMC Road Okaloosa Chlorine 850-978-0020 Crestview, 32536 Okaloosa County-Bluewater 2-Raintree Water Well Dale Brazel 10230 White Point Road Okaloosa Chlorine 850-978-0020 Niceville, 32578 Okaloosa County-Bluewater 3-Highway 20 Water Well Dale Brazel 10228 Highway 20 Okaloosa Chlorine 850-978-0020 Niceville, 32578 Okaloosa County-Bluewater Bay Well 4 Dale Brazel 20759 Southwind Drive (off Bluewater Boulevard) Okaloosa Chlorine 850-978-0020 Niceville, 32578 Okaloosa County-Courthouse Annex Water Well Dale Brazel 10233 Okaloosa County Courthouse Shalimar Annex Okaloosa Chlorine 850-978-0020 Shalimar, 32579 Okaloosa County-Crestview Industrial Park Water Well Dale Brazel 10244 5759 John Givens Road Okaloosa Chlorine 850-978-0020 Crestview, 32536 24 08/10/2014 Packet Pg. 327  ATTACHMENT C - OKALOOSA COUNTY SECTION 302 FACILITY LIST 2014-2015 Okaloosa County-Fire Pump Facility/Bob Sikes Airport Dale Brazel 33210 5759 John Givens Road Okaloosa Chlorine 850-978-0020 Crestview, 32536 Okaloosa County-Forest Avenue Water Well Dale Brazel 25813 Forest Avenue and Eldrideg Road Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Green Acres Water Well Dale Brazel 10239 Green Acres Road Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Green Street Water Well Dale Brazel 10237 Green Street and Clifford Street Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Hawkins Water Well Dale Brazel 10240 Hawkins Road Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Kennedy Lakes Water Well Dale Brazel 30393 97 West Navajo Trace Okaloosa Chlorine 850-978-0020 Crestview, 32536 Okaloosa County-Live Oak Water Well Dale Brazel 10245 Live Oak Road Okaloosa Chlorine 850-978-0020 Crestview, 32536 Okaloosa County-Longwood Water Well Dale Brazel 10236 Sunset Lane and Sharilyn Drive Okaloosa Chlorine 850-978-0020 Shalimar, 32579 Okaloosa County-Lowery Water Well Dale Brazel 20758 Lowery Drive and Commanche Avenue Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Newcastle Water Well Dale Brazel 10238 Newcastle Drive and Ross Road Okaloosa 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-North Beal Extension Site Dale Brazel 15331 1564 Percy L Coleman Road Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32548 25 08/10/2014 Packet Pg. 328  ATTACHMENT C - OKALOOSA COUNTY SECTION 302 FACILITY LIST 2014-2015 Okaloosa County-Northgate Water Well Dale Brazel 10241 Jonquil Avenue Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Oddfellow Water Tank Dale Brazel 34026 Oddfellow Road Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Office Water Well Dale Brazel 10235 First Avenue and Eglin Street Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Okaloosa Island Booster Station Dale Brazel 30392 110 West Amberjack Drive Okaloosa Chlorine 850-978-0020 Fort Walton Beach, 32547 Okaloosa County-Russell Stephenson WWTP Darren Alford 10249 3182 West US Highway 98 Okaloosa Chlorine 850-651-7179 Mary Esther, 32569 Okaloosa County-Shalimar Water Well Dale Brazel 10234 Seventh Street Okaloosa Chlorine 850-978-0020 Shalimar, 32579 26 08/10/2014 Packet Pg. 329  Attachment D FINANCIAL INVOICE FORM FOR HAZARDOUS MATERIALS HAZARDS ANALYSIS UPDATE _________________________________________________________________ RECIPIENT: Okaloosa County AGREEMENT# 15-CP-11-01-56-XXX FEID#: 59-6000765 DUNS#:__________ AMOUNT AMOUNT APPROVED REQUESTED BY THE BY THE RECIPIENT DIVISION 1. First Payment (45% of contract amount) $ $ (50% Hazards Analyses completed/submitted) 2. Second Payment (45% of contract amount) $ $ (50% Hazards Analyses completed/submitted) 3. Final Payment (10% of contract amount) $ $ (Approval, distribution & notification) TOTAL AMOUNT $ $ (To be completed by the Division) I certify that to the best of my knowledge and belief the billed costs are in accordance with the terms of the Agreement. ______________________________________________ _________ Signature of Authorized Official/Title Date TOTAL AMOUNT TO BE PAID AS OF THIS INVOICE $ (To be completed by the Division) 27 Packet Pg. 330  Attachment E JUSTIFICATION OF ADVANCE PAYMENT RECIPIENT: If you are requesting an advance, indicate same by checking the box below. [ ] ADVANCE REQUESTED Advance payment of $ _____________ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay staff, award benefits to clients, duplicate forms and purchase start-up supplies and equipment. We would not be able to operate the program without this advance. If you are requesting an advance, complete the following chart and line item justification below. ESTIMATED EXPENSES BUDGET CATEGORY/LINE ITEMS 20___-20___ Anticipated Expenditures for First Three Months of (list applicable line items) Contract For example ADMINISTRATIVE COSTS (Include Secondary Administration.) For example PROGRAM EXPENSES TOTAL EXPENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the contract term. Support documentation should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract term shall be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30) days of receipt, along with any interest earned on the advance) ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ 28 Packet Pg. 331  Attachment F Warranties and Representations Financial Management Recipient’s financial management system must include the following: (1) Accurate, current and complete disclosure of the financial results of this project or program (2) Records that identify the source and use of funds for all activities. These records shall contain information pertaining to grant awards, authorizations, obligations, unobligated balances, assets, outlays, income and interest. (3) Effective control over and accountability for all funds, property and other assets. Recipient shall safeguard all assets and assure that they are used solely for authorized purposes. (4) Comparison of expenditures with budget amounts for each Request For Payment. Whenever appropriate, financial information should be related to performance and unit cost data. (5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the applicable OMB cost principles and the terms and conditions of this Agreement. (6) Cost accounting records that are supported by backup documentation. Competition All procurement transactions shall be done in a manner to provide open and free competition. The Recipient shall be alert to conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, invitations for bids and/or requests for proposals shall be excluded from competing for such procurements. Awards shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous to the Recipient, considering the price, quality and other factors. Solicitations shall clearly set forth all requirements that the bidder or offeror must fulfill in order for the bid or offer to be evaluated by the Recipient. Any and all bids or offers may be rejected when it is in the Recipient's interest to do so. Codes of Conduct. 29 Packet Pg. 332 The Recipient shall maintain written standards of conduct governing the performance of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by public grant funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in the firm selected for an award. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. The standards of conduct shall provide for disciplinary actions to be applied for violations of the standards by officers, employees, or agents of the Recipient. Business Hours The Recipient shall have its offices open for business, with the entrance door open to the public, and at least one employee on site, from 8:00 AM – 5:00 PM Monday - Friday Licensing and Permitting All subcontractors or employees hired by the Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Recipient. 30 Packet Pg. 333  Attachment G Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion Subcontractor Covered Transactions (1) The prospective subcontractor of the Recipient, ____________________________, certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Recipient’s subcontractor is unable to certify to the above statement, the prospective subcontractor shall attach an explanation to this form. SUBCONTRACTOR: ______________________________ By:____________________________ Okaloosa County Signature Recipient’s Name ________________________________ 15-CP-11-01-56-01-XXX Name and Title DEM Contract Number ________________________________ __________________________________ Street Address Project Number ________________________________ City, State, Zip ________________________________ Date 31 Packet Pg. 334  Attachment H Statement of Assurances The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the Applicant assures and certifies that: 1. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501,et. seq.) 2. It will comply with the minimum wage and maximum hour’s provisions of the Federal Fair Labor Standards Act. 3. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 4. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 6. It will ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 7. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 8. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 9. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620. 32 Packet Pg. 335  Attachment I Hazard Analysis Contract Checklist and CAMEOfm Guide Facility Information (CAMEOfm Facility Page) Facility Name {per Attachment C} ( Facility Page) Facility Physical Address (Facility Page) Latitude and Longitude in Decimal Degrees {ex. 30.197, ‐84.3621} (Map Data Tab on Facility Page) Facility Phone Number (Facility Phones Tab on Facility Page) Facility Emergency Coordinator Name, Title and 24‐hour Emergency Phone Number (Contact Tab on Facility Page) Transportation Route(s) {From County Line to the Facility} (Notes Tab on Facility Page) Evacuation Route(s) to exit the Vulnerable Zone (Notes Tab on Facility Page) Historical Accident Record {If none, please note} (Notes Tab on Facility Page) Facility Maximum Occupancy {a minimum of one is required for unmanned facilities} (ID Codes Tab on facility Page) Hazard Identification (CAMEOfm Chemical in Inventory Page) (for each Extremely Hazardous Substance on site) Proper Chemical Name(s) (Chemical in Inventory Page{s}) Chemical Abstract Service (CAS) Number (Chemical in Inventory Page{s}) Physical State in Storage {ex. mixture, pure, liquid, gas} (Chemical in Inventory Page{s}, Physical State and Quantity Tab) Maximum Quantity On‐site in Pounds (Chemical in Inventory Page{s}, Physical State and Quantity Tab) Amount in Largest Container or Interconnected Containers (Chemical in Inventory Page{s}, Physical State and Quantity Tab) Type/Design, Pressure and Temperature of Container(s) {cylinder, battery, ambient etc.} (Chemical in Inventory Page{s}, Location Tab) Nature of the Hazard {ex. acute, chronic, fire, pressure, etc.} Chemical in Inventory Page{s}, Physical State and Quantity Tab) Vulnerability Analysis (CAMEOfm Scenario Page) (for each Extremely Hazardous Substance on site) Enter maximum amount in largest container or interconnected containers in the Amount Released field (Scenario Description tab) Enter the concentration percentage in the Concentration field (Scenario Description tab) Enter Release Duration (10 minutes for gases, solids in solution or powders; no entry for liquids is required) (Scenario Description tab) Determine the natural Physical State (specified in CAMEO Chemicals) and enter into the Physical State field (Scenario Description tab) Weather Information ‐ Use the weather default settings or enter average wind speed (don’t enter a value in the Wind From field) and Urban or Forest is recommended in the Ground Roughness field. (Scenario Description tab) Risk Assessment ‐ Rate the Risk, Consequences and Overall Risk of a release occurring {based upon release history & maintenance etc.} (Scenario Description tab) Extent of Vulnerable Zone {CAMEO automatically calculates Threat Zone Radius when Edit button and Estimate Threat Zone Radius buttons are used} (Scenario Description tab) Enter estimate of Total Exposed Population (Notes Tab on Scenario Page{s}) Enter Critical Facilities {name of critical facility(s) and max occupancy for each; if none, state No Critical Facilities} (Notes Tab on Scenario Page{s}) On‐Site Visits (for each Facility and within the Contract Period) Site Visit Certification Form (Attached to Site Plan Tab on Facility Page) {file name must contain at minimum the SERC number if applicable and SV – if SERC number is not available facility name and SV – additional info allowed but not required.} Site Plan (Attached to Site Plan Tab on Facility Page) {file name must contain at minimum the SERC number if applicable and SP – if SERC number is not available the facility name and SP – additional info allowed but not required.} Sufficient Detail to Identify: Location of Major Building(s) Name and Location of Extremely Hazardous Substance(s) (if extremely hazardous materials are co‐located, noting EHS is acceptable) Name and Location of Street(s) Identify Pertinent Access and Egress Points Note Additional Features Pertinent to Hazardous Materials and Medical Response All data shall be submitted electronically via CAMEOfm version 3.0.1 in a .zip file format. 33 Packet Pg. 336  Attachment J FLORIDA STATE EMERGENCY RESPONSE COMMISSION FOR HAZARDOUS MATERIALS HAZARDS ANALYSIS SITE VISIT CERTIFICATION FORM Facility Name (Please print) Street Address, City & Zip Code (Please print) _________________________ County (Please print) Name of Facility Representative (Please print) Facility Representative Signature Site Visit Date Site Visit Performed by (Please print) Signature Site Visit Date The individuals signing above certify that a hazards analysis site visit was conducted on the above date. Notes:________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________  Check if facility representative was informed about using E-Plan (https://erplan.net/eplan/login.htm) for EPCRA on-line filing 34 Packet Pg. 337  Attachment K STATEMENT OF DETERMINATION Facility Name Physical Address (Street only) City County LEPC District I have determined that this facility is / is not subject to the following section(s) of EPCRA, Title III, for the reporting year(s) indicated (circle all applicable): SECTION 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 302 / 303 Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N 311 / 312 Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N 313 Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N If “No” was indicated on any of the above, please check appropriate box(s) why: Sections Extremely Hazardous Substances (EHSs) are / were present only in amounts less than established 302/303 Threshold Planning Quantities (TPQs). No EHSs are Present. No EHSs were present on-site during the year. Sections Hazardous chemicals/EHSs are/were present only in amounts below established reporting thresholds. 311/ 312 No hazardous chemicals/EHSs are/were present. No hazardous chemicals were present on-site during the year. Section Not within covered SIC Codes. 313 Within covered SIC Codes, but less than ten (10) employees. Within covered SIC Codes, but no Section 313 chemicals were present or were below Section 313 reporting thresholds. Other Closed facility Chemicals removed Chemicals reduced below Date Effective: YES / NO YES / NO threshold/TPQ YES / NO New Facility. Date chemicals brought on site meeting / exceeding TPQ: Further explanation if necessary: ____________________________________________________________________________ ________________________________________________________________________ ____________________________________________________________________________ CERTIFICATION: I understand the requirements of the law(s) circled above. I also understand that ultimate compliance responsibility lies with me and failure to comply, if required, can result in civil and criminal penalties under federal and state laws. Name of owner / operator’s authorized representative (printed): Official Title (printed): Signature: Date signed: 35 Packet Pg. 338  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment to Medical Examiner Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the amendment to the Medical Examiner Agreement, which renews the contract for one (1) additional year from October 1, 2014, through September 30, 2015. BACKGROUND: In compliance with Florida Statutes, Chapter 406, the Board of County Commissioners provides an annual budget and contracts for medical examiner services with the District I Medical Examiner’s Officer. This year’s budget approved by the Board is $474,022.00, which is a decrease of $36,546.00 from the current year’s contract. As outlined in the contract, the District I Medical Examiner’s Office will pay the vendor invoices directly and then submit an invoice with the appropriate documentation to Okaloosa County for reimbursement. The Medical Examiner’s Office provides important services to Okaloosa County citizens and law enforcement agencies. The District I Medical Examiner’s Office has always assured it will serve Okaloosa County in accordance with the provisions of the pertinent statutes and applicable rules and regulations of the Florida Department of Law Enforcement. Staff support to the Medical Examiner’s Office at the Fort Walton Beach morgue is provided by the District I Medical Examiner and is under her direct administration/supervision. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve and authorize the Chairman to execute the amendment to the agreement for Medical Examiner Services with Dr. Andrea Minyard, District I Medical Examiner, for medical examiner services to Okaloosa County for Fiscal Year 2014-15. RECOMMENDED BY: Packet Pg. 339 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: EMS Collection Agency Selection and Contract Negotiation DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to select PennCredit as the Emergency Medical Services (EMS) collection agency for delinquent accounts and begin contract negotiations. BACKGROUND: The contract for the current EMS collection agency expires on September 30, 2014. Professional Adjustment Corporation has provided collections services for Okaloosa County EMS since October 17, 2000. The County received proposals from 5 companies to provide EMS collection services. The selection committee ranked PennCredit as the first choice, followed by Professional Adjustment Corporation and then LifeQuest Services. PennCredit proposes a fee of 18% for primary collections and 25% for secondary collections. The County will have the ability to access account activity online through PennCredit's client portal. The client portal also allows the County to place accounts on hold for 30 days, submit a payment or adjustment to an account, and to request cancellation of an account. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the selection of PennCredit as the EMS collection agency and begin contract negotiations. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377 Packet Pg. 378 Packet Pg. 379 Packet Pg. 380 Packet Pg. 381 Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399 Packet Pg. 400 Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406 Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412 Packet Pg. 413 Packet Pg. 414 Packet Pg. 415  COLLECTION AGENCY SERVICES FOR EMS OKALOOSA COUNTY BOARD OF COMMISSIONERS, FLORIDA RFP # EMS 63-14 PROPOSAL DUE: July 18, 2014 @ 4:00 P.M. Packet Pg. 416  NOTICE TO PROPOSERS COLLECTION AGENCY SERVICES FOR EMERGENCY MEDICAL SERVICES (EMS) OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and County policy, request proposals from agencies for Collection Agency Services for EMS. The County desires services of a qualified collection agency with proven performance as outlined in the Scope of Services. Agencies desiring consideration should provide an original and five (5) copies of their Request for Proposal (RFP) with the agency’s areas of expertise identified. Submissions should be portrait orientation, unbound, and 8 ½” x 11” where practical. All originals must be original signatures in blue ink. Guidelines detailing form and content requirements for the statement of qualifications are available by contacting Okaloosa County Purchasing Department, 602-C North Pearl St., Crestview, FL 32536, 850-689-5960, or downloading them from our website at http://www.co.okaloosa.fl.us/dept_purchasing.html. Submittals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., July 18, 2014 in order to be considered. All proposals received after the stated time and date will be returned unopened and will not be considered. NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Proposers using mail or delivery services assume all risks of late or non-delivery. All submittals must be in sealed envelopes reflecting on the outside thereof “Collection Agency Services for EMS.” Failure to mark outside of envelope as set forth herein shall result in the submittal not being considered. The County reserves the right to award to the firm submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiating agreement that is in its best interest and its decision will be final. All submittals should be addressed as follows: Okaloosa County Purchasing Department 602-C North Pearl St Crestview, FL 32536 Zan Fedorak Purchasing Manager BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FL Charles K. Windes, Jr. Chairman Deputy Clerk Packet Pg. 417  ADDENDUM #1 NOTICE TO PROPOSERS COLLECTION AGENCY SERVICES FOR EMERGENCY MEDICAL SERVICES (EMS) OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and County policy, request proposals from agencies for Collection Agency Services for EMS. The County desires services of a qualified collection agency with proven performance as outlined in the Scope of Services. Agencies desiring consideration should provide an original and five (5) copies of their Request for Proposal (RFP) with the agency’s areas of expertise identified. Submissions should be portrait orientation, unbound, and 8 ½” x 11” where practical. All originals must be original signatures in blue ink. Guidelines detailing form and content requirements for the statement of qualifications are available by contacting Okaloosa County Purchasing Department, 602-C North Pearl St., Crestview, FL 32536, 850-689-5960, or downloading them from our website at http://www.co.okaloosa.fl.us/dept_purchasing.html. Submittals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., July 18, 2014 July 25, 2014 in order to be considered. All proposals received after the stated time and date will be returned unopened and will not be considered. NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Proposers using mail or delivery services assume all risks of late or non-delivery. All submittals must be in sealed envelopes reflecting on the outside thereof “Collection Agency Services for EMS.” Failure to mark outside of envelope as set forth herein shall result in the submittal not being considered. The County reserves the right to award to the firm submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiating agreement that is in its best interest and its decision will be final. All submittals should be addressed as follows: Okaloosa County Purchasing Department 602-C North Pearl St Crestview, FL 32536 Zan Fedorak Purchasing Manager BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FL Charles K. Windes, Jr. Chairman Deputy Clerk Packet Pg. 418  ADDENDUM #2 NOTICE TO PROPOSERS COLLECTION AGENCY SERVICES FOR EMERGENCY MEDICAL SERVICES (EMS) OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and County policy, request proposals from agencies for Collection Agency Services for EMS. The County desires services of a qualified collection agency with proven performance as outlined in the Scope of Services. Agencies desiring consideration should provide an original and five (5) copies of their Request for Proposal (RFP) with the agency’s areas of expertise identified. Submissions should be portrait orientation, unbound, and 8 ½” x 11” where practical. All originals must be original signatures in blue ink. Guidelines detailing form and content requirements for the statement of qualifications are available by contacting Okaloosa County Purchasing Department, 602-C North Pearl St., Crestview, FL 32536, 850-689-5960, or downloading them from our website at http://www.co.okaloosa.fl.us/dept_purchasing.html. Submittals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., July 18, 2014 July 25, 2014 August 1, 2014 in order to be considered. All proposals received after the stated time and date will be returned unopened and will not be considered. NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Proposers using mail or delivery services assume all risks of late or non-delivery. All submittals must be in sealed envelopes reflecting on the outside thereof “Collection Agency Services for EMS.” Failure to mark outside of envelope as set forth herein shall result in the submittal not being considered. The County reserves the right to award to the firm submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiating agreement that is in its best interest and its decision will be final. All submittals should be addressed as follows: Okaloosa County Purchasing Department 602-C North Pearl St Crestview, FL 32536 Zan Fedorak Purchasing Manager BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FL Charles K. Windes, Jr. Chairman Deputy Clerk Packet Pg. 419 1. Please confirm the due date for this procurement is 7/25/2014. Yes, Friday, 7/25/14 2. What is the date by which you will answer these questions? July 22, 2014 3. Why is the contract out to bid at this time? The current contracts ends on 9/30/14. 4. Is there a deadline for questions? Yes, July 23, 2014 5. When is the anticipated contract start date? October 1, 2014 6. What is the term of the contract? Three year contract with 2 one-year renewals. 7. What is the maximum number of renewal options by policy or statute? Per Florida Statute 287.057 (13): (13) Contracts for commodities or contractual services may be renewed for a period that may not exceed 3 years or the term of the original contract, whichever is longer. Renewal of a contract for commodities or contractual services must be in writing and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. If the commodity or contractual service is purchased as a result of the solicitation of bids, proposals, or replies, the price of the commodity or contractual service to be renewed must be specified in the bid, proposal, or reply, except that an agency may negotiate lower pricing. A renewal contract may not include any compensation for costs associated with the renewal. Renewals are contingent upon satisfactory performance evaluations by the agency and subject to the availability of funds. Exceptional purchase contracts pursuant to paragraphs (3)(a) and (c) may not be renewed. With the exception of subsection (10), if a contract amendment results in a longer contract term or increased payments, a state agency may not renew or amend a contract for the outsourcing of a service or activity that has an original term value exceeding $10 million before submitting a written report concerning contract performance to the Governor, the President of the Senate, and the Speaker of the House of Representatives at least 90 days before execution of the renewal or amendment. 8. Has the current contract gone full term? Yes 9. Have all options to extend the current contract been exercised? Yes 10. Who is the incumbent, and how long has the incumbent been providing the requested services? Professional Adjustment Corporation; since October 17, 2000 11. To what extent will the location of the bidder’s proposed location or headquarters have a bearing on any award? Bidder’s location is not part of the evaluation criteria. 12. How are fees currently being billed by any incumbent(s), by category, and at what rates? The rate is 20%; not sure what is meant by category. All accounts being turned over to the current collection agency are EMS billing accounts. Packet Pg. 420 13. What estimated or actual dollars were paid last year, last month, or last quarter to any incumbent(s)? Last Fiscal Year (October 1, 2012-September 30, 2013) $10,825.06; last month (June 2014) $1,662.05; and last quarter (April-June 2014) $6,408.83. 14. To how many vendors are you seeking to award a contract? One 15. Please describe your level of satisfaction with your current vendor(s), if applicable. We are satisfied with the level of service provided by the current collection agency. 16. Will accounts be primary placements, not having been serviced by any other outside collection agency, and/or will you also be referring secondary placements? If so, should bidders provide proposed fees for secondary placements also? We will also be referring the accounts being worked by our current collection agency to the vendor who the new contract is awarded to, so we will need proposed fees for secondary placement. 17. What collection attempts are performed or will be performed internally prior to placement? None 18. What is the total dollar value of accounts available for placement now by category, including any backlog? Not sure what is meant by category. 19. What is the total number of accounts available for placement now by category, including any backlog? Not sure what is meant by category. 20. What is the average age of accounts at placement (at time of award and/or on a going- forward basis), by category? Per current contract with our billing company, accounts are to be turned over after 180 days unless payment is pending. 21. What has been the historical rate of return or liquidation rate provided by any incumbent(s), and/or what is anticipated or expected as a result of this procurement? Current rate of return is about 13%. 22. If applicable, will accounts held by any incumbent(s) or any backlog be moved to any new vendor(s) as a one-time placement at contract start up? Yes Packet Pg. 421 1. Are the County’s current delinquent account collection services internal or outsourced? Collection services are currently outsourced. 2. If outsourced, what is the current cost of those services to the County in dollars and percent? The percent paid to the collection agency is 20%; the County’s current collection agency was paid $10,825.06 for their services during Fiscal Year 2013 (October 1, 2012- September 30, 2013). 3. Why is the County currently going out to bid? The contract with the vendor currently providing collection services for EMS billing accounts ends on September 30, 2014, and all extensions on the contract have been exhausted. 4. What is the anticipated start date for this contract? October 1, 2014 5. What is the length of the contract? The contract will be for 3 years with 2 one-year renewals. 6. Will the successful vendor assume responsibility for any backlog of unbilled and/or previously billed accounts? Yes. Packet Pg. 422  SCOPE OF WORK These specifications are intended to provide the information by which qualified vendors may understand the requirements of Okaloosa County relative to Collection Agency Services. General Guidelines and Requirements: 1. Accounts to be turned over for collections will on average be 180 days past due. The number of accounts turned over to collections during the last 3 calendar years with the corresponding dollar amounts are as follows: a. CY 2011: 2,559 accounts totaling $1,430,729.71 b. CY 2012: 3,393 accounts totaling $1,947,034.24 c. CY 2013: 2,827 accounts totaling $1,502,910.84 2. The Provider shall have sufficient staff and facilities to provide a full scope of collection services, including, but not limited to, mail tracings. 3. The Provider must adhere to public law 95-109 (Fair Debt Collection Practices Act) in our collection practices, both written and verbal. 4. When and if litigation becomes necessary, no action may take place until a thorough credit study has been completed at no charge to Okaloosa County EMS and without prior written permission from Okaloosa County’s Attorney. 5. In the event a debtor would contact Okaloosa County EMS after an account was transferred to the collection firm, they will be referred to the collection company. 6. The Provider attests that it shall obey all laws, standards, prudent business practices, and ethics in collecting accounts. Clients shall not be subjected to undue intimidation or threats to secure collection. 7. The Provider shall provide and pay for all materials, labor, attorney and/or legal fees, incidentals, and all other services and/or facilities of any nature whatsoever that may become necessary to execute, complete and deliver quality service. 8. The Provider will be required to provide proof of registration as a commercial collection agency in good standing with the State of Florida and appropriate local licensure. 9. Provider must permit audits, as requested by Okaloosa County internal and/or external auditors. Okaloosa County EMS will not be responsible for the costs of any audits and the firms must permit audits by any appropriate internal/external auditors. 10. Provider must agree not to add, delete, or change in anyway, an account without Packet Pg. 423  prior written authorization from Okaloosa County EMS. 11. Provider must submit a yearly report of all accounts received, collected and outstanding, including an explanation of all accounts which have not had any payment activity. The Provider shall also be required to submit no less than monthly, a list of all accounts it deems uncollectible with a detailed description of all collection efforts undertaken and rationale for conclusion to Okaloosa County EMS. Okaloosa County EMS reserves the right to remove accounts which were originally placed. 12. Provider must agree that any lawsuits incurred as a result of handling Okaloosa County EMS accounts will not be the responsibility of Okaloosa County. 13. Debtor Information: At a minimum, the Provider will provide the following information to the selected firm for each debtor: a. Patient's name and/or guarantor if different than the person who received the services. b. Last known address and phone number. c. Social Security number and or Federal ID number on record. d. Amount due. e. Date of service. 14. Accounts Activity Report: Provider must make available via a secure website, a monthly activity report of all account balances to Okaloosa County EMS, which will be due no later than the fifteenth of each month for the prior month’s activity. Reports should reflect the minimum Information: a. Patient’s name. b. Account number. c. Date and dollar amount submitted to collection firm. d. Number of customer contacts and type of contacts made (phone, mail). At its discretion, Okaloosa County may request copies of contact verification via audit trails from collection firm. e. Collection fee per account. f. Monthly payments arranged with patient. Packet Pg. 424  g. Balance due 15. Completed Accounts (accounts paid in full). Reports should reflect the following minimum information: a. Patient’s name. b. Date and dollar amount submitted to collection agency. c. Firm collection fee per account. d. Total dollars collected. e. Firm's total payment based on assessed collections percentage. 16. The payment of fees by Okaloosa County is contingent upon collection. There shall be no payment paid on any account on which no collection was made. 17. The Provider shall place all accounts on the National Credit Report within 45 days of no activity by the patient and shall remain on the report until account is paid in full or seven (7) years, it shall only be removed with written permission from Okaloosa County EMS. 18. The Provider must be available for quarterly meetings with Okaloosa County EMS personnel to discuss billing and collection issues. 19. The Provider must maintain a professional and open line of communication with personnel from Okaloosa County EMS. 20. The Provider shall abide by all HIPAA rules that are in place and have the ability to conform to and comply with future changes. Submit documentation reflecting compliance with provisions of HIPAA HITECH in accordance with the American Recovery and Reinvestment Act of 2009. Packet Pg. 425  Evaluation Criteria Evaluation and ranking of all proposals will be made by a review team approved by the county based on the following criteria: 1. Percentage cost of collections (Fee Structure) 2. Narrative work plan including collection practices 3. Qualifications of firm and staff 4. Experience on comparable entities serving 5. References Packet Pg. 426  INSURANCE REQUIREMENTS Contractor’s Insurance 1. The CONTRACTOR shall not commence any work in connection with this Agreement until he has obtained all required insurance and such insurance has been approved by the Okaloosa County Risk Management Director. 2. All insurance policies shall be with insurers licensed to do business in the State of Florida, and any insuring company is required to have a minimum rating of A, Class X in the Best Key Rating Guide published A. M. Best & Co., Inc. 3. All insurance shall include the interest of all entities names in and its respective agents, consultants, servants and employees of each and all other interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company’s liability under this policy shall not be reduced by the existence of such other insurance. 4. The County of Okaloosa shall be listed as Additional Insured by policy endorsement on all insurance contracts applicable to this Agreement except Workers’ Compensation and Professional Liability. 5. The County of Okaloosa shall be furnished proof of coverage by certificates of insurance (COI) and endorsements for every applicable insurance contract required by this Agreement. The COI’s and policy endorsements must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the CONTRACTOR. 6. The County shall retain the right to reject all insurance contracts that do not meet the requirement of this Agreement. Further, the County reserves the right to change these insurance requirements with 60-day notice to the CONTRACTOR. 7. The insurance definition of Insured or Additional Insured shall include Subcontractor, Sub-subcontractor, and any associated or subsidiary companies of the CONTRACTOR, which are involved, and which is a part of the contract. 8. The County reserves the right at any time to require the CONTRACTOR to provide certified copies of any insurance policies to document the insurance coverage specified in this Agreement. 9. The designation of CONTRACTOR shall include any associated or subsidiary company which is involved and is a part of the contract and such, if any Packet Pg. 427  associated or subsidiary company involved in the project must be named in the Workers’ Compensation coverage. 10. All policies shall be written so that the County will be notified of cancellation or restrictive amendments at least thirty (30) days prior to the effective date of such cancellation or amendment. Such notice shall be given directly to the County Representative. Workers’ Compensation Insurance 1. The CONTRACTOR shall secure and maintain during the life of this agreement Workers’ Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and in case any work is sublet, with the approval of the County of Okaloosa, the CONTRACTOR shall require the Subcontractor similarly to provide Workers’ Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished the County of Okaloosa not less than ten (10) days prior to the commencement of any and all sub- contractual agreements which have been approved by the County of Okaloosa. 2. Such insurance shall comply with the Florida Workers’ Compensation Law. 3. No class of employee, including the CONTRACTOR himself, shall be excluded from the Workers’ Compensation insurance coverage. The Workers’ Compensation insurance shall also include Employer’s Liability coverage. Business Automobile and Commercial General Liability Insurance 1. The CONTRACTOR shall maintain Business Automobile Liability insurance coverage throughout the life of this Agreement. The insurance shall include Owned, Non-owned & Hired Motor Vehicle coverage. 2. The CONTRACTOR shall carry other Commercial General Liability insurance against all other Bodily Injury, Property Damage and Personal and Advertising Injury exposures. The coverage shall include both On-and Off-Premises Operations, Contractual Liability, Board Form Property Damage, and Professional Liability. 3. All liability insurance (other than Professional Liability) shall be written on an occurrence basis and shall not be written on a claim-made basis. If the insurance is issued with an aggregate limit of liability, the aggregate limit of liability shall apply only to the locations included in this Agreement. If, as the result of any claims or other reasons, the available limits of insurance reduce to less than those stated in the Limits of Liability, the CONTRACTOR shall notify the County representative in writing. The CONTRACTOR shall purchase additional liability insurance to maintain the requirements established in this Agreement. Umbrella or Excess Liability Packet Pg. 428  insurance can be purchased to meet the Limits of Liability specified in this Agreement. 4. Commercial General Liability coverage shall be endorsed to include the following: 1.) Premises – Operation Liability 2.) Occurrence Bodily Injury and Property Damage Liability 3.) Independent Contractor’s Liability 4.) Completed Operations and Products Liability 5. CONTRACTOR shall agree to keep in continuous force Commercial General Liability coverage including Completed Operations and Products Liability for two (2) years beyond acceptance of project. Limits of Liability The insurance required shall be written for not less than the following, or greater if required by law and shall include Employer’s liability with limits as prescribed in this contract: LIMIT 1. Worker’s Compensation 1.) State Statutory 2.) Employer’s Liability $1,000,000 each accident 2. Business Automobile & Commercial $1,000,000 each occurrence General Liability Insurance (A combined single limit) 3. Personal and Advertising Injury $250,000 4. Professional Liability $1,000,000 each occurrence (A combined single limit) Property Insurance CONTRACTOR shall purchase and maintain property insurance upon the Work at the site in the amount of the full replacement cost. Any deductible amount is the responsibility of the CONTRACTOR. This insurance shall (1) include as an insured the OWNER, CONTRACTOR, ENGINEER, and any others who have an insurable interest, (2) be written on a Builder’s Risk special cause of loss policy form; (3) include expenses incurred in the repair or replacement of any insured property (including but not limited to fees and charges of engineers and architects); (4) cover materials and equipment stored on the site or at another location that was agreed in writing by the OWNER prior to being incorporated in the Work; (5) allow for partial utilization of the work by the OWNER; (6) include testing and start up and, (7) be maintained in effect until final payment is made unless otherwise agreed to in writing by the OWNER , CONTRACTOR, and Packet Pg. 429  ENGINEER with thirty (30) days written notice to each other entity to whom a certificate of insurance is issued. Notice of Claims or Litigation The CONTRACTOR agrees to report any incident or claim that results from performance of this Agreement. The County representative shall receive written notice in the form of a detailed written report describing the incident or claim within ten (10) days of the CONTRACTOR’s knowledge. In the event such incident or claim involves injury and/or property damage to a third party, verbal notification shall be given the same day the CONTRACTOR becomes aware of the incident or claim followed by a written detailed report within ten (10) days of verbal notification. Indemnification & Hold Harmless To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this contract. Certificate of Insurance 1. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Okaloosa County prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County 602-C North Pearl Street Crestview, Florida 32536 2. All policies shall expressly require 30 days written notice to Okaloosa County at the address set out above, or the cancellations of material alterations of such policies, and the Certificates of Insurance, shall so provide. 3. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection and the satisfactory character of the Insurer. County reserves the right to approve or reject all deductible/SIR above $10,000. 4. The Certificates of Insurance shall disclose any and all deductibles or self-insured retentions (SIRs). County requests that all deductibles or SIRs be no greater than $10,000. However, CONTRACTORS having insurance with higher deductibles may submit a bid without penalty reflecting the pricing for their deductible provided that CONTRACTOR also submits a brief company financial statement. Packet Pg. 430  5. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the CONTRACTOR’s full responsibility. In particular, the CONTRACTOR shall afford full coverage as specified herein to entities listed as Additional Insured. 6. In no way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR. Specific written approval from Okaloosa County will only be provided upon demonstration that the CONTRACTOR has the financial capability and funds necessary to cover the responsibilities incurred as a result of the deductible or SIR. 7. In the event of failure of the CONTRACTOR to furnish and maintain said insurance and to furnish satisfactory evidence thereof, Okaloosa County shall have the right (but not the obligation) to take out and maintain insurance on the project. All costs for the coverage will be paid by CONTRACTOR upon presentation of a bill. General Terms Any type of insurance or increase of limits of liability not described above which, the CONTRACTOR required for its own protection or on account of statute shall be its own responsibility and at its own expense. The carrying of the insurance described shall in no way be interpreted as relieving the CONTRACTOR of any responsibility under this contract. Should the CONTRACTOR engage a subcontractor or sub-subcontractor, the same conditions will apply under this agreement to each subcontractor and sub-subcontractor. The CONTRACTOR hereby waives all rights of subrogation against Okaloosa County and its consultants and other indemnities of the CONTRACTOR under all the foregoing policies of insurance. Umbrella Insurance The CONTRACTOR shall have the right to meet the liability insurance requirements with the purchase of an umbrella insurance policy. In all instances, the combination of primary and umbrella liability coverage must equal or exceed the minimum liability insurance limits stated in this agreement. Packet Pg. 431  SPECIAL CONDITIONS 1. Proposal Information - Questions concerning proposal requirements or specifications should be directed to the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, Florida 32536, at 850-689-5960. Any changes by the County to specifications shall be in writing in the form of an addendum and furnished to all proposers. Verbal information obtained otherwise will not be considered in awarding of the proposal. 2. Compliance with Florida Statute 119.071 - The CONTRACTOR shall comply with all the provisions of section 119.071, Florida Statutes relating to the public records which requires, among other things, that the CONTRACTOR: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract. 3. Right to Waive and Reject A. The Board of County Commissioners reserves the right to waive any informalities or reject any and all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the County. B. The Board of County Commissioners specifically reserves the right to reject any conditional proposal and will normally reject those that made it impossible to determine the true amount of the proposal. 4. Disqualification of Proposers - Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals: A. More than one proposal for the same work from an individual, firm or corporation under the same or different name. B. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. C. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer. D. Uncompleted work that in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. Packet Pg. 432  E. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. F. Default under previous contract. G. The Board, in its absolute discretion, may reject any proposal of a Proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. 5. Conditional and Incomplete Proposals - The Board of County Commissioners specifically reserves the right to reject any conditional proposal and will normally reject those that make it impossible to determine the true amount of the proposal. 6. Investigation of Proposer - The owner may make such investigations as he deems necessary to determine the stability of the Proposer to perform the work and that there is no conflict of interest as it relates to the project. The proposer shall furnish to the owner any additional information and financial data for the purpose as the owner may request. The data shall include a detailed and up-to-date list of plant equipment and materials which proposer proposes to use, indicating which portions he already possesses and a detailed description of the method and program or work to be done. 7. Preparation of Proposals - Proposals must be submitted upon the prescribed forms provided herein. All blank spaces must be filled in as noted in ink or typed in both words and numbers with the amounts extended and totaled. No changes shall be made in phraseology of the form or in the items mentioned therein. In case of any discrepancy between the written amount and the figures, the written amounts shall govern. Any proposal may be rejected which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for or which shall in any manner fail to conform to the conditions of published notice inviting proposals. 8. Indemnification & Hold Harmless - To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of this contract. Note: For proposer's convenience, this certification form is enclosed and is made a part of the proposal package. 9. Conflict of Interest - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposal the name of any officer, Packet Pg. 433  director, or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of it’s agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County if he is an officer or employee of the County, disclosing his or spouses or child's interest and the nature of the intended business. Note: For proposer's convenience, this certification form is enclosed and is made a part of the proposal package. 10. Identical Tie Proposal - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals that are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug- free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. Note: For proposer's convenience, this certification form is enclosed and is made a part of the proposal package. 11. Public Entity Crime Information - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 12. Discrimination - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a proposal on a contract to provide goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. Packet Pg. 434 13. Proposal Opening Information - Proposal Opening shall be public, on the date and time specified on the proposal form. It is the proposer's responsibility to assure that his proposal is delivered at the proper time and place. Offers by telegram, facsimile, or telephone are NOT acceptable. Note: Crestview, Florida is "not a next day guaranteed delivery location" by delivery services. 14. No Contact Clause – The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (Formal Bids, Requests for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The Period commences when the procurement document is received and terminates when the Board of County Commissioners approves the award. Note: For proposer’s convenience, the certificate form is enclosed and is made part of the bid package. 15. Payments – The contractor shall be paid upon submission of invoices, in duplicate, to the Okaloosa County Facility Maintenance Department, 5489 Old Bethel Rd, Crestview FL 32536; Attn: Don Turner. The invoices must confirm to the prices stipulated herein for articles delivered and accepted. 16. Protection of Resident Workers – The Okaloosa County Board of County Commissioners actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verifications, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verifications. The contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. Okaloosa County reserves the right to request documentation showing compliance with the requirements. Contractors doing construction business with Okaloosa County are required to use the Federal Government Department of Homeland Security’s website and use the E-Verify Employment Eligibility Verifications System to confirm eligibility of all employees to work in the United States. Packet Pg. 435  NO CONTACT CLAUSE The Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator, or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation MUST be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Purchasing Manager or an appointed representative. It shall be the Purchasing Manager decision whether to consider this information in the decision process. Any violation of this policy shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. I representing _ ____ Signature Company Name On this ______ day of __________, 2014 hereby agree to abide by the County’s “No Contact Clause” and understand violation of this policy shall result in disqualification of my proposal/submittal. Packet Pg. 436  CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES______________ NO______________ NAME(S) POSITION(S) FIRM NAME: _____________________________________ BY (PRINTED): _____________________________________ BY (SIGNATURE): _____________________________________ TITLE: _____________________________________ ADDRESS: _____________________________________ _____________________________________ PHONE NO. _____________________________________ E-MAIL _____________________________________ Packet Pg. 437  DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED PROPOSER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. 4. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. DATE: _______________________ SIGNATURE: ____________________ COMPANY: _______________________ NAME: _________________________ (Typed or Printed) ADDRESS: _______________________ TITLE: _________________________ _______________________ E-MAIL: ________________________ _______________________ PHONE NO.: _______________________ Packet Pg. 438  INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. ____________________________ __________________________ Proposer’s Company Name Authorized Signature – Manual ____________________________ __________________________ Physical Address Authorized Signature – Typed ____________________________ __________________________ Mailing Address Title ____________________________ __________________________ Phone Number FAX Number ____________________________ __________________________ Cellular Number After-Hours Number(s) ____________________________ DATE Packet Pg. 439  FEDERAL E-VERIFY COMPLIANCE CERTIFICATION In accordance with Okaloosa County Policy and Executive Order Number 11-116 from the office of the Governor of the State of Florida, Proposer hereby certifies that the U.S. Department of Homeland Security’s E-Verify system will be used to verify the employment eligibility of all new employees hired by the contractor during the contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and shall provide documentation of such verification to the COUNTY upon request. ========================================================== As the person authorized to sign this statement, I certify that this company complies/will comply fully with the above requirements. DATE: _______________________ SIGNATURE: ____________________ COMPANY: _______________________ NAME: _________________________ (Typed or Printed) ADDRESS: _______________________ TITLE: _________________________ _______________________ E-MAIL: ________________________ PHONE NO.: ___________________________ Packet Pg. 440  CONTRACT This agreement, executed in Crestview, Florida this _____ day of ___________________________ 2014 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and _________________ or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work in providing collection agency services for EMS for costs set forth in the attached proposal in strict conformity with the provisions of this Contract, the Notice to Proposers, the Specifications and the Proposal approved by the Owner. The said Specifications, the Notice to Proposers, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. As security for the full and faithful performance of this contract and all the incidents thereto, the Party of the Second Part will make and furnish a Performance Bond and Payment Bond with as Surety, which is accepted by Parties of the First Part and made a part of this contract. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. This contract shall be in effect upon completion of signatures by both parties and shall run through ___________________. This contract may be renewed upon agreement by both parties for an additional ______________ periods. Attached prices shall be fixed until __________________. Attached prices may be adjusted annually during the renewal period per written agreement by both parties and based on the Producers Price Index published monthly by the U.S. Department of Labor, Bureau of Labor Statistics, for the price of goods. The only addition increase during the contract period would be due to the postage costs. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. REPRESENTATIVES: The authorized representative of the County shall be: Dino Villani Okaloosa County Public Safety 90 College Blvd East Niceville, FL 32578 850-651-7150 E-Mail: dvillani@co.okaloosa.fl.us Packet Pg. 441 The authorized representative for __________________________shall be: _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ E-mail _________________________________ All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5998 (FAX) E-Mail: jkublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS: Contractor BY TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this _____ day of _____________________ 2014 and is effective on the _____ day of _________________________ 2014. ATTEST: COUNTY OF OKALOOSA, FLORIDA BY Gary Stanford Charles K. Windes, Jr., Chairman Deputy Clerk of Court Packet Pg. 442  EMS COLLECTION SERVICES RANKING SHEET BID # EMS COMPANY NAME Percentage Cost of Collections (Fee Structure) - 30 pts Narrative Work Plan Including Collections Practices - 25 pts Qualifications of Firm and Staff - 25 pts Experience on Comparable Entities Serving - 15 pts References - 5 pts TOTAL Person Scoring (Print) _________________________________ Signature ____________________________________________ Date ________________________________________________ Packet Pg. 443  EVALUATION CRITERIA Evaluation and ranking of all proposals will be made by a review team approved by the County based on the following criteria: Criteria Points 1. Percentage cost of collections (Fee Structure) 30 2. Narrative work plan including collection practices 25 3. Qualifications of firm and staff 25 4. Experience on comparable entities serving 15 5. References 5 Packet Pg. 444  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Final Payment to Intermedix/ADPI for EMS Billing Contract DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the final payment to Intermedix/Advanced Data Processing, Inc. (ADPI), for Contract #C99-0257-PS, in the amount of $30,860.63. BACKGROUND: The old EMS billing contract with Intermedix/ADPI, Contract #99-0257-PS, expired on May 18, 2014. The final invoice for the period May 1-18, 2014, in the amount of $30,860.63 is due to Intermedix/ADPI. Request Contract #C99-0257-PS be closed out after the final payment has been made. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the final payment to Intermedix/ADPI in the amount of $30,860.63. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 445  Invoice Date Invoice # Advanced Data Processing, Inc. 5/31/2014 INVADPI14549 6451 N. Federal Highway Suite 1000 Ft. Lauderdale, FL 33308 954-308-8700 Tax ID # 22-3875190 Bill To Dino Villani Okaloosa County 90 College Blvd East Niceville FL 32578 Terms Due Date PO # Billing Period From Billing Period To Net 30 6/30/2014 5/1/2014 5/18/2014 Description Quantity Rate Amount Gross Collections 5/1/2014 - 5/18/2014 364,020.69 0.0858 0.00 Patient Refunds -4,129.15 0.0858 0.00 Medicaid Collections -33,077.57 0.0858 0.00 Net Collections 335,072.27 0.0858 28,749.20 Medicaid Account Processing Fee - 5/1/14 - 5/18/14 119.00 11.40 1,356.60 Privacy Notice Mailing - 5/1/14 - 5/18/14 1.00 754.83 754.83 Thank you for your business. Total $30,860.63 Packet Pg. 446  09-08-14P12:03 RCVD CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Purchasing Services Coordinator) DATE: 09/08/2014 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: Contract No. C99-0257-PS MANAGING DEPARTMENT: Public Safety CONTRACTOR'S NAME: lntermedix/Advanced Data Processing, Inc. PROJECT TITLE: Ambulance Billing The attached has met the final payment contract requirement in subject contract. Yes No l. Final Invoice ~ D 2. Completed Contract/Lease Payment Approval Form ~ D 3. Close-Out Documents Yes No N/A a. Signed Release of Lien D D ~ b. Proof of Completion Advertisement D D ~ c. Certificate of Insurance D D ~ d. Consent of Surety to Final Payment D D ~ e. Proof of Performance/Payment Bond D D ~ Continuation 12 Months Following Final Payment Yes No 4. Agenda Request ~ D· 5. Remarks ¥-tu9Nf I DATE v Packet Pg. 447 Packet Pg. 448  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment 1 to Medical Director's Contract DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of Amendment 1 to the Medical Director's contract adding Exhibit A, the Business Associate Addendum. BACKGROUND: Dr. Christopher D. Tanner, M.D., has been the Medical Director for Okaloosa County EMS since May 23, 2000. Due to changes in the Health Insurance Portability and Accountability Act (HIPAA), we are required to have a Business Associate Agreement with Dr. Tanner. HIPAA is a set of federal standards to protect the privacy of patients' medical records and other health information maintained by covered entities. These standards provide patients with access to their medical records and with significant control over how their personal health information is used and disclosed. The Business Associate Agreement will be added to the existing contract as Exhibit A. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve Amendment 1 to the Medical Director's contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452 Packet Pg. 453 Packet Pg. 454 Packet Pg. 455  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Seeking Approval to Amend Purchase of Class 1 Rip Rap. DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval to amend the purchase order for Class 1 Rip Rap from Southern Rock & Lime for the Gilmore Road Project. BACKGROUND & ANALYSIS: The Public Works Department requested the purchase of class 1 rip rap for the construction of Gilmore Road. The amount of rip rap needed was not anticipated as part of the initial project design/estimate. Bids were solicited through Purchasing and three bids were received. Southern Rock and Lime submitted a bid meeting specifications for a total cost of $57,776.25, however the vendor delivered more class 1 rip rap stone than the Purchase Order specified. An amendment to the Purchase Order is requested to add additional funds to the PO in the amount of $445.71. If approved, a final invoice in the amount of $1,107.86 will be submitted for payment. The Gilmore Road project is funded through FY14 Local Option Gas Tax (LOGT - 3202) in the amount of $250,000. July 15, 2014, Public Works staff requested and the Board adopted increasing the project funding for the Gilmore Road project from $150,000 to $250,000. OPTIONS: Approve/Deny amending the additional purchase of class 1 rip rap from Southern Rock and Lime. RECOMMENDATION: Staff recommends approving the additional purchase of class 1 rip rap from Southern Rock and Lime and paying the final invoice in the amount of $1,107.86. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459 Packet Pg. 460 Packet Pg. 461 Packet Pg. 462  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Antioch Road Sidewalk Improvements LAP Termination DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: In May of 2014, the Florida Department of Transportation (FDOT) issued a LAP Agreement to Okaloosa County in the amount of $99,107.00 for Design of the Antioch Road (CR 4) Sidewalk Improvements Project. The original limits of the project were from Garrett Pit Road to Egan Drive. Public Works has concluded that construction of the sidewalk based on the original limits of the project would not be in the best interest of the area citizens as the sidewalk does not directly serve Antioch Elementary and is requesting termination of the LAP Agreement. BACKGROUND AND ANALYSIS: The Antioch Road Sidewalk Improvements Project was first submitted to the West Florida Regional Planning Council’s Transportation Enhancement Program for consideration in 2000. Public Works recommends the termination of the LAP Agreement for the following reasons: With recent advancements in the design, right-of-way and construction funding of the PJ Adams Parkway (CR 4) Bypass project, it has been determined that the design and construction of sidewalks along this segment of CR 4 (from Garrett Pit Road to Egan Drive) would not be in the best interest of Okaloosa County citizens at this time. The planned, future widening of PJ Adams Parkway from SR 85 to the I-10 overpass will include pedestrian sidewalk features which will be better addressed as part of the overall project design. Additionally, the I-10 overpass along this corridor marks the northern zoning boundary for Antioch Elementary. Given that residents north of I-10 are not zoned for this school, there is no real need for pedestrian sidewalks to accommodate both sides of the overpass or a crossing over I-10 at this time. The real need for this area has been identified as the crosswalk area at CR 4 south of the I-10 overpass with future sidewalks along Whitehurst Lane that directly service the school. A similar project with the revised limits has been proposed to the TPO and will be considered for future Transportation Enhancement Funding. OPTIONS: Approve/Disapprove termination of the LAP Agreement and authorization for the Chairman to submit the termination letter to FDOT. RECOMMENDATION: Approve termination of the LAP Agreement and authorization for the Chairman to submit the termination letter to FDOT. Packet Pg. 463 . RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 464  Board of County Commissioners State of Florida September 10, 2014 Jason D. Peters, P.E. Director of Transportation Development Florida Department of Transportation 1074 Highway 90 East Chipley, FL 32428 Re: TERMINATION OF DESIGN LAP AGREEMENT (AR892) Project: Antioch Road (CR 4) Sidewalks from Garrett Pit Road to Egan Drive FPID: 433571-1-38-01; FAPN: 4861-017-P Dear Mr. Peters: Okaloosa County is requesting termination of the above subject Local Agency Program Agreement for the following reasons: With recent advancements in the design, right-of-way and construction funding of the PJ Adams Parkway (CR 4) Bypass project, Okaloosa County has determined that the design and construction of sidewalks along this segment of CR 4 (from Garrett Pit Road to Egan Drive) would not be in the best interest of Okaloosa County citizens at this time. The planned, future widening of PJ Adams Parkway from SR 85 to the I-10 overpass will include pedestrian sidewalk features which will be better addressed as part of the overall project design. Additionally, the I-10 overpass along this corridor marks the northern zoning boundary for Antioch Elementary. Given that residents north of I-10 are not zoned for this school, there is no real need for pedestrian sidewalks to accommodate both sides of the overpass or a crossing over I-10 at this time. The real need for this area has been identified as the crosswalk area at CR 4 south of the I-10 overpass with future sidewalks along Whitehurst Lane that directly service the school. We appreciate the Department’s cooperation and willingness in working with Okaloosa County through the Local Agency Program and look forward to future projects. Sincerely, ___________________________________ Charles K. Windes, Jr. CHAIRMAN cc: Dustin Castells, FDOT D3 LAP Administrator John Hofstad, Okaloosa County; Marcella Eubanks, Okaloosa County BCC-North 302 N. Wilson St., Suite 302 Crestview, FL 32536 (850) 689-5030 FAX (850) 689-5025 BCC-South 1084 Lewis Turner Blvd., Suite 100 Fort Walton Beach, FL 32547 (850) 651-7105 Packet Pg. 465  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Temporary Construction Easement along Gilmore Road DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: Public Works is in the process of improving Gilmore Road (Dirt to Pave). In order to accommodate construction of the back slope into private property it is required to accept and record a Temporary Construction Easement offered by the adjacent property owner. BACKGROUND: Staff acquired right-of-way from the landowners along Gilmore Road to accommodate the proposed dirt to pavement conversion project. The right-of-way is being prepared at present for paving. A particular section of right-of-way donated by Mrs. Dosia Gilmore has unstable slopes in the current condition and Mrs. Gilmore has granted the county a temporary construction easement to accommodate the re-grading of this problem area. (See attachments) OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the acceptance and recording of Temporary Construction Easement to accommodate the construction efforts along Gilmore Road. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469  30’ x 475’ Temporary Construction Easement Packet Pg. 470 Packet Pg. 471  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Contract Renewals - Asphalt Materials, Road Striping, Limerock/Limestone DEPARTMENT: Public Works BCC DISTRICT: All Statement of Issue: Request approval of the contract renewals with the following list of vendors and contracts for the next year. The contract’s effective date are all October 1, 2013. C14-2095-PW CW Roberts - Limerock, Limestone & Asphalt milling material C14-2083-PW CW Roberts - Asphalt Materials C14-2085-PW APAC Mid South - Limerock, Limestone & Asphalt milling material C14-2082-PW APAC Mid South - Asphalt Materials C14-2091-PW Anderson Columbia, Inc. - Lime rock, Limestone & Asphalt milling material C14-2084-PW Anderson Columbia, Inc. - Asphalt materials C14-2074-PW Vulcan Materials Co. - Limerock, Limestone & Asphalt milling material C14-2108-PW Southern Rock & Lime, Inc. - Limerock, Limestone & Asphalt milling material C12-1990-PW Gulf Coast Traffic Engineering, Inc. - Miscellaneous Road Striping Services Background: Public Works has budget line items approved to provide funds for the following materials/services: Asphalt Materials, Limerock/Limestone/Asphalt Millings, and Road Striping. These contract renewals reflect no increase in annual expense versus the previous years' contracts. C14-2095-PW, C14-2083-PW, C14-2085-PW, C14-2082-PW, C14-2091-PW, C14-2084-PW, C14-2074-PW, C14-2108-PW, & C12-1990-PW will be renewed for one year. Options: Approve/disapprove Recommendations: Staff requests Board approval for the contract renewals with CW Roberts, APAC Mid South, Anderson Columbia, Inc., Vulcan Materials, Inc., and Gulf Coast Traffic Engineers respectively and authorize the Chairman to sign the contract renewals. RECOMMENDED BY: Packet Pg. 472 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 473 Packet Pg. 474 Packet Pg. 475 Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval of Final Payment to Jimmy Henderson II Construction Company, Inc. DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval of Final Payment to Jimmy Henderson II Construction Company, Inc. (C14-2171-HD) BACKGROUND & ANALYSIS: On April 04, 2014, the County entered into a contract with Jimmy Henderson II Construction to repair and renovate a modular building at the Okaloosa County Health Department. Construction was completed on August 11, 2014 and the final $28,754 invoice has been submitted for payment. Health Department staff has reviewed the project and authorized the final payment. The total contract amount is $109,851. OPTIONS: Approval/Deny final payment to Jimmy Henderson II Construction for $28,754 to close out the contract for the repair and renovation of the modular building at the Okaloosa County Health Department (C14-2171-HD). RECOMMENDATION: Staff recommends approval of the final payment to Jimmy Henderson II Construction for $28,754 to close out the contract for the repair and renovation of the modular building at the Okaloosa County Health Department (C14-2171-HD). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval of Public Financial Management, Inc. Contract Renewal (C03-0786-AP) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Requesting approval of Public Financial Management, Inc. Contract Renewal (C03-0786-AP) BACKGROUND & ANALYSIS: Staff requests approval of the Public Financial Management, Inc. Contract renewal. The original contract agreement was approved by the Board, so procedures require that any subsequent renewals or amendments must also be approved by the Board. Public Financial Management, Inc. Provides financial advisory services related to the Northwest Florida Regional Airport. This will renew the contract until September 30, 2015. OPTIONS: Approval/Deny contract renewal for Public Financial Management, Inc. (C03-0786- AP). RECOMMENDATION: Staff recommends approval of contract renewal for Public Financial Management, Inc. (C03-0786-AP). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 490 Packet Pg. 491  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Diesel Generator System (WS 55-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Diesel Generator System. (WS 55-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Diesel Generator System and three (3) bids were received. Water & Sewer staff and their consultant, Constantine Engineering, have reviewed the bids and recommend awarding the bid to Energy Systems Southeast, LLC (ESSE). ESSE was the lowest responsive/responsible base bid for a lump sum total of $98,505 and a maximum delivery time of 115 days. The package will include a complete 500 kW Diesel Generator, Integrated Fuel Tank, Weather/Sound Enclosure and Automatic Transfer Switch (ATS). OPTIONS: Approval/Deny the awarding the bid to ESSE for the Packaged Diesel Generator System for a lump sum total of $98,505. RECOMMENDATION: Staff recommends awarding the bid to ESSE for the Packaged Diesel Generator System for a lump sum total of $98,505. RECOMMENDED BY: Packet Pg. 492 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Motor Control Center and Control Panel (WS 56-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Motor Control Center and Control Panel. (WS 56-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Motor Control Center and Control Panel and two (2) bids were received. Automated Control Services (ACS) was the lowest responsive/responsible base bid at $179,533. ACS also included a write-in additive cost of $31,295 to utilize Rockwell Controls. Rockwell Controls are currently being utilized at other major pumping stations in the Water & Sewer system. This Rockwell Control will provide a more systematic product and operational familiarity in the system. It was the opinion of Water & Sewer staff and their consultant on this project, Constantine Engineering, to award this bid to ACS, the lowest and most responsive/responsible base bid with the additive cost for a combined lump sum total of $210,828 with a maximum deliver time of 150 days. OPTIONS: Approval/Deny the awarding the bid to ACS for the Packaged Motor Control Center and Control Panel with the write-in additive of Rockwell Controls for a lump sum total of $210,828. RECOMMENDATION: Staff recommends awarding the bid to ACS for the Packaged Motor Control Center and Control Panel with the write-in additive of Rockwell Controls for a lump sum total of $210,828. Packet Pg. 498 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Pump Station (WS 57-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Pump Station. (WS 57-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Pump Station and three (3) bids were received. The project was bid with a total base bid and two (2) optional cost items. The total base bid was for three (3)-110 horse power non-clog horizontal sewer pumps, discharge piping; and all other appurtenances for the work. It is the opinion of Water & Sewer staff and their consultant on this project, Constantine Engineering, to award this bid to Jim House and Associates was the lowest bidder meeting all specifications. The base bid with optional cost items (2) for a combined lump sum total of $127,620. Total maximum delivery time after receipt of signed purchase order is 140 days. OPTIONS: Approval/Deny the awarding the bid to Jim House and Associates for a base bid with optional cost items (2) for a combined lump sum total of $127,620. RECOMMENDATION: Staff recommends awarding the bid to Jim House and Associates for a base bid with optional cost items (2) for a combined lump sum total of $127,620. RECOMMENDED BY: Packet Pg. 507 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval for Extension of Contracts for Wireless Services DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval for extension of contracts with Southern Linc (C07-1549-PUR), Verizon (C07-1535-PUR), and Sprint (C07-1382-PUR). BACKGROUND & ANALYSIS: Staff has previously taken advantage of utilizing State Contract Pricing for the Verizon contract and Western States Contracting Alliance (WSCA) for the Sprint contract. Both are competitively bid cooperative contracts which expire 01/18/2017 and 10/31/2016 respectively. Southern Linc has requested to extend their contract for an additional two (2) years and offered an equipment change-out for replacement of any outdated units. Southern Linc is utilized primarily by the Public Works Department. Public Works has reviewed the proposed extension and supports the request which will expire 9/30/2016. Southern Linc Wireless Contract can be viewed at: <http://www.co.okaloosa.fl.us/southern%20linc.pdf>. OPTIONS: Approval/Deny extension of contracts with Southern Linc (C07-1549-PUR) expiring 9/30/2016, Verizon (C07-1535-PUR) expiring 01/18/2017, and Sprint (C07-1382- PUR) expiring 10/31/2016. RECOMMENDATION: Staff recommends extension of contracts with Southern Linc (C07- 1549-PUR) expiring 9/30/2016, Verizon (C07-1535-PUR) expiring 01/18/2017, and Sprint (C07-1382-PUR) expiring 10/31/2016. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 514 Packet Pg. 515  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Johns Eastern Company TPA Services Contract DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to accept the proposal for Third Party Claims Administration (TPA) services from Johns Eastern Company and authorize the chairman to sign the contract. BACKGROUND: In April 2014 the board issued an RFP for TPA Services. Johns Eastern Company was the only company to submit a proposal. Johns Eastern currently administers Okaloosa County’s workers’ compensation, general liability and property claims. We were able to negotiate a two year rate hold on the minimum required deposit. 2014-2015 - $62,000 per year 2015-2016 - $62,000 per year 2016-2017 - $63,860 per year The contract may be renewed for two additional one year periods at a rate agreed upon by both parties. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the TPA Services proposal with Johns Eastern Company and authorize the Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 516 Packet Pg. 517  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: FSAE Resource Directory Listing - payment approval DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of payment in the amount of $195.00 to Florida Society of Association Executives (FSAE) for the 2014-2015 Resource Directory Listing. BACKGROUND: Resource is FSAE’s comprehensive guide for executives of Florida associations who are planning a meeting. A directory listing complements efforts to market and advertise to meeting planners to increase tourist-related business activities. FSAE is identified in the destination team section of the Strategic Marketing Plan adopted by BCC on May 6, 2014. The insertion order dated in April states “may be paid by check or credit card.” However, when payment was attempted by credit card after publication and receipt of the invoice in August, the vendor informed staff that payment could not be accepted by credit card. At this point, there is no method to pay the vendor in accordance with County purchasing policy. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $195.00 to Florida Society of Association Executives for the 2014-2015 Resource Directory Listing. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Promotional Reserves Update DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: TDD is apprising the Board of the use of Promotional Reserves. BACKGROUND: The Board approved the Consolidated Strategic Marketing Plan on May 6, 2014, which included a category for Promotional Reserve in the amount of $150,061. To the greatest extent possible, such opportunities will be presented to the TDC for recommendation to the BCC for approval in advance. However, these funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman if an opportunity would be lost due to the timing of regular TDC and BCC meetings. In such case, the TDC and BCC will be apprised of the use of these dollars at their next regularly scheduled meetings. The TDC discussed and voted to approve the following uses of promotional reserves at its August 28 meeting. A. An amount not-to-exceed $30,000 for aerial promotional banners at Alabama and Auburn home football games and Talladega Nascar race to promote the destination. BCC approval subsequent to TDC approval was not possible in advance of the first football game. B. $3,500 for three pages of advertisement and editorial in Food & Travel Quarterly Magazine on sale Sep 30 - Dec 31. The cost is greatly reduced from regular pricing of $20,500 due to the last minute nature of the opportunity. BCC approval subsequent to TDC approval was not possible in advance of the insertion order deadline. RECOMMENDATION: For informational purposes only; no action required. RECOMMENDED BY: APPROVED BY: Packet Pg. 523 Ernie Padgett, County Administrator Packet Pg. 524  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Horizons Contract Amendment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign contract amendment #3 with Horizons for Beach Park Bathroom Cleaning. BACKGROUND: On September 2, the Board approved the FY 2014-15 contract renewal in the amount of $138,549. The purpose of this contract amendment is to memorialize the change in the annual contract price. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve contract amendment #3 with Horizons for Beach Park Bathroom Cleaning, and authorize Chairman to sign the amendment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 525 Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: LEASE - ALLWOOD FURNITURE LEASE- UNITS A & B DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC Approval of Lease Agreement between Okaloosa County Water & Sewer and Allwood Furniture at 1310 Oddfellow Road - Units A & B, Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease would be for the standard one year term - 10/1/2014 - 9/30/2015 with the option to extend the lease for two additional terms of one year each. A copy of the lease is attached. The lease language has been updated by the County Attorney. The annual rent for this lease will be $10,800.00 payable as 12-$900.00 monthly payments. OPTIONS: Approve or deny the Lease Agreement with Tim Isaac of Allwood Furniture. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement with Tim Isaac of Allwood Furniture for an annual total of $10,800.00, payable as 12 monthly payments of $900.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: LEASE - JOE'S UPHOLSTERY DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC approval of Lease Agreement between Okaloosa County Water & Sewer and Joe's Upholstery at 1310 Oddfellow Road - Unit F, Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease would be for the standard one year term - 10/1/2014 - 9/30/2015 with the option to extend the lease for two additional terms of one year each. A copy of the lease is attached. The lease language has been updated by the County Attorney. The annual rent for this lease will be $5,088.00, payable as 12 $424.00 monthly payments. OPTIONS: Approve or deny the Lease Agreement with Joseph E. McKenzie of Joe's Upholstery. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement with Joseph E. McKenzie of Joe's Upholstery, for Unit 1310-F Oddfellow Road, Fort Walton Beach, Florida for an annual total of $5,088.00, payable as 12 monthly payments of $424.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550 Packet Pg. 551 Packet Pg. 552 Packet Pg. 553 Packet Pg. 554  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: LEASE - DENT TECH OF N.W. FLORIDA, INC. DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC Approval of Lease Agreement between Okaloosa County Water & Sewer and Dent Tech of N.W. Florida at 1308 Oddfellow Road -Unit A, Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease would be for the standard one year term - 10/1/2014 - 9/30/2015 with the option to extend the lease for two additional terms of one year each. A copy of the lease is attached. The lease language has been updated by the County Attorney. The annual rent for this lease will be $6,678.00, payable as 12-$556.50 monthly payments. OPTIONS: Approve or deny the Lease Agreement with Marcus Jandran of Dent Tech of N.W. Florida. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement with Marcus Jandran of Dent Tech of N.W. Florida for an annual lease total of $6,678.00, payable in 12 monthly payments of $556.50. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 555 Packet Pg. 556 Packet Pg. 557 Packet Pg. 558 Packet Pg. 559 Packet Pg. 560 Packet Pg. 561 Packet Pg. 562 Packet Pg. 563  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Board Direction Regarding Capital Improvement Financing Options DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Board Direction Regarding Capital Improvement Financing Options. BACKGROUND & ANALYSIS: On August 19, 2014 the Board approved to solicit quotes for a non-qualified bank loan to fund capital improvements. The Request for Quotes was advertised on the Florida Purchasing Group (BidNet) website and an email notification was sent to 41 local and national banks. The Quotes were due on September 5, 2014 and two (2) were received. The quotes have been reviewed by Mark Galvin, Senior Vice President, First Southwest Company (C04-1098-BCC) and he has provided a written summary (attached). Staff is requesting Board direction regarding Capital Improvement Financing Options. OPTIONS: Staff requests direction regarding Capital Improvement Financing Options. RECOMMENDATION: Provide staff direction regarding Capital Improvement Financing Options. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 564  Memorandum 450 South Orange Ave, Suite 460 Mark P. Galvin Orlando, FL 32801 Senior Vice President 407.426.9611 Direct mark.galvin@firstsw.com 407.426.7835 Fax Date: September 9, 2014 To: Ernie Padgett, County Administrator Cc: Donald Turner, Facilities Administration Subject: Okaloosa County, FL – Capital Improvement Revenue Note , Series 2014 (Bank Loan Quotes Recommendation) Overview FirstSouthwest, in our role as Financial Advisor, assisted Okaloosa County, Florida (the “County”), in issuing a Request for Quotes (“RFQ”) for a 20 year fixed rate bank loan for an amount not to exceed $25, 000,000. The County on August 20, 2014, under their purchasing guidelines, advertised the RFQ, and made it available to bidders on www.floridabidsystem.com (BidNet). The County also contacted approximately 41 local and national banks to inform them of the RFQ. The purpose of this Request for Quote (RFQ) is to identify the institution that can provide Okaloosa County, Florida (the “County”) with a 20 year tax-exempt loan financing, in the principal amount not exceeding an aggregate of $25,000,000 at the lowest overall borrowing cost, pursuant to certain conditions. The proceeds of the loan will be used to finance the construction, renovations and additions to the Crestview Courthouse, the former Shalimar Annex and the Sheriff’s Shalimar Compound as well as refund the County’s $6 million bond anticipation note, provide for one year of capitalized interest, and to pay cost of issuance associated with the financing. RFP Responses On September 5th, the County received a total of two (2) responses by the stated 4:00 PM Central deadline. Proposals were received from BBVA Compass and SunTrust’s STI Institutional and Government Inc. subsidiary. The proposals are summarized below and on the attached tables. Neither BBVA Compass nor SunTrust proposals were willing to provide a fixed rate loan for the full 20 years. BBVA Compass Bank: Their proposal provides for a 15 year fixed rate with a final maturity on October 1, 2029. The interest rate for this 15 year fixed rate option is an indicative rate of a 3.33% (Subject to Change). This rate is based on interest rates as of 9/5/2014 and includes a 10 year Make-Whole Prepayment Provision. The actual Packet Pg. 565 rate will not be locked in until three days prior to closing. The County has the option to lock in the rate for 60 days prior closing for an additional 6 basis points (3.39% indicative rate). Since the loan has not received final bank approval, the County will need to wait approximately 2 weeks after selection to exercise the rate lock option. Until that time the County will be subject to interest rate risk. The prepayment provision includes “Make-whole provision” during the first 10 years and callable at par thereafter. A Make Whole provision, while it allows for prepayment at any time it could subject the County to a significant prepayment penalty if interest rates are lower at the time of prepayment. STI Institutional & Government Inc. (SunTrust): Their proposal provides for a 20 year amortization with the Bank having the option to “Put” or tender the loan back to the County after 10 years. The interest rate under their proposal is 3.48% however, this rate would only be locked in for the first 10 years subjecting the County to both termination risk and interest rate risk. Under the “Put” following the initial 10 year period, the bank would have the option to continue the loan at the same rate, renegotiate a new rate with the County based upon market conditions, or terminate/tender the loan back to the County. The 3.48% rate assumes a locked in rate through October 5 th and includes a Make-Whole Prepayment Provision. The County may purchase the ability to prepay the loan at any time after 3 years without any penalty for an additional 25 basis points (3.73%). A make whole provision could subject the County to a significant prepayment penalty if interest rates are lower at the time of prepayment. The SunTrust proposal requires a cash funded debt service reserve (DSR) account equal to the maximum annual debt service on the loan (approximately $1,822,000). Funding a debt service reserve will significantly lower the amount of funds available for projects. The proposal also includes significant covenant restrictions such as acceleration that could be problematic with the existing bond insurer and the rating agencies. Recommendation Under the BBVA Compass proposal assuming a 3.39% interest rate the County would receive approximately $24,082,000 in construction proceeds and have an estimated annual debt service of $2,272,000. Under the SunTrust proposal assuming 3.48% interest rate, the County would receive approximately $22,238,000 in construction proceeds and have an estimated annual debt service assuming the interest rate remains the same for the full 20 years of $1,820,000. As part of our analysis we also compared the bank loan proposals to a 20, 25, and 30 year bond issue. In sizing the bond issues we assumed a construction project fund of $24,082,000 (same as the BBVA proposal project fund). Based upon a preliminary analysis and the current market conditions, the annual debt service on a 20 year bond issue, net of all costs would be approximately be $1,816,000, $1,614,000 on a 25 year bond issue, and $1,487,000 on a 30 year bond issue. Based on this analysis, First Southwest Company would recommend the County finance the Crestview Courthouse, the former Shalimar Annex and the Sheriff’s Shalimar Compound Shalimar through the issuance of fixed rate bond issue. Also to provide for more future financing flexibility, we would suggest the County consider either a 25 year or 30 year bond issue. Attach is the Summary of Proposals on the following pages 2 Packet Pg. 566 Okaloosa County, Florida Capital Improvement Revenue Note, Series 2014 Summary Proposal Responses September 5, 2014 Bank: BBVA Compass STI Institutional & Government, Inc. Size $25,000,000 $25,000,000 Final Maturity October 1, 2029 (15 Years) October 1, 2034 (Put After 10 Years) Tax Status Non-Bank Qualified Non-Bank Qualified Option 1: Make Whole Option 1: Make Whole up to and including tenth (10th) Call Feature / Penalty Option 2: No Prepayment Penalty in whole after 3 years anniversary and par thereafter. (additional 25bps) 3.33%* (Indicative Rate) Option 1: 3.48% (10 Year Put) Fixed Rate Option 2: 3.73% (10 Year Put) Indicative Rates as of 9/5/2014 Once formally accepted the rate can be held for 30 days Date Rate held until Held for 30 days for an additional 3 basis points or held for 60 days for additional 6 basis points. Determination of Taxability Determination of Taxability Tax Language Subject to final credit approval -- The Note will be secured by a senior lien upon and pledge of sales tax revenues -- Audited financial statements within 270 day of FYE and annual budget within 30 days of adoption -- Subject to final credit approval A payment of covenant default shall be subject to a default rate of -- the lesser of 18% or the maximum rate allowed by law 30 / 360 Interest Day Count Method -- Additional info -- Rate Covenant: Loan will be callable if DSC falls below 1.20x Audited financial statements within 180 days of FYE -- -- On Parity with 2009 Bonds and a Debt Service Reserve of 10% par Additional bonds test - 1.35x or 125% of MADS -- Events of default include acceleration upon payment default and other default provisions Interest payments collected via ACH Direct Debit from a SunTrust Bank Account -- Additional bonds test - 1.35x Legal Expense / Bank Fees $7,500 $6,000 Main Contact Katie Sharon Michael Diehl City President / Market Executive Vice President (850) 796-4107 (850) 435-1286 3 Packet Pg. 567 Okaloosa County, Florida RFP Response Analysis Summary for: Capital Improvement Revenue Note, Series 2014 Friday, September 05, 2014 (1) (2) BBVA Compass SunTrust Scenario: 20 Year Bond Issue 25 Year Bond Issue 30 Year Bond Issue 15 Year 20 Year 10/1/2034 Final Maturity 10/1/2029 10/1/2034 10/1/2039 10/1/2044 (10 Year Put Option) Issue Detail (Series 2014) Project Amount $24,082,188 $22,237,588 $24,082,000 $24,082,000 $24,082,000 Average Annual Debt Service $2,272,325 $1,820,270 $1,815,767 $1,614,472 $1,487,388 Debt Service Reserve None $1,822,662 Surety Policy Surety Policy Surety Policy Total Net Debt Service $31,812,544 $32,762,476 $34,499,575 $38,747,325 $43,134,256 Par Amount $25,000,000 $25,000,000 $24,395,000* $23,985,000* $23,755,000* MADS (Series 2014) $2,274,193 $1,822,662 $1,818,431 $1,616,875 $1,489,750 TIC 3.390% 3.480% 3.394% 3.770% 4.000% All-Inclusive Cost 3.439% 3.519% 3.484% 3.844% 4.065% Dated Date 10/10/2014 10/10/2014 10/10/2014 10/10/2014 10/10/2014 (2) Final Maturity 10/1/2029 10/1/2034 10/1/2034 10/1/2039 10/1/2044 Make-Whole First 10 Standard 10 Year Standard 10 Year Standard 10 Year Call Feature Make-Whole Years & Par Thereafter Bond Call Feature Bond Call Feature Bond Call Feature - Preliminary / Subject to Change - All scenarios assume capitalized interest through 10/1/2015 - Estimated cost of issuance of approximately $90k for bank loan scenarios - Estimated cost of issuance of approximately $155k & $5.00/per bond underwriter discount for bond issue scenarios - Estimated Surety Policy of 3.00% for bond issue scenarios (1) - Assumes indicative rate from proposal as of 9/5/2014 (2) - Assumes full 20 year amortization and a cash funded debt service reserve - *Assumes premium bond structure 4 Packet Pg. 568  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: GL, Aviation, Crime & WC Insurance Renewal DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request authority to bind coverage for the County’s General Liability, Aviation Liability, Public Officials Liability, Crime, Automobile, Excess Workers’ Compensation, and AD&D insurance and authorize staff to sign the application and related documents as required. BACKGROUND: Attached is a schedule of the recommended coverage and premiums for the County’s 2014-2015 insurance program. The total estimated premium for these policies is $489,538. The initial estimate received represented an increase of 6.13% in total premiums. Increasing the deductible for auto comp and collision resulted in a savings of approximately $15,000 annually. The proposed coverage represents an increase of approximately 2.92% in total premiums over last year. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Authorize staff to bind the outlined coverage and to sign the applications and related required documents. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 569  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Public Transit Corridor Grant - Joint Participation Agreement FY15 - FDOT DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests that the Board authorize the Chairman to sign the Joint Participation Agreement (JPA) FY 2015 for Urban Corridor Grant Funding, to approve Task Order No. 58 for reimbursement of operating cost to Okaloosa County Transit (OCT) and to sign the Authorizing Resolution. BACKGROUND: The Florida Department of Transportation has awarded Okaloosa County $200,000 in the attached JPA. Funds will be used to reimburse Okaloosa County Transit (OCT) for public transit operating expenses to serve the Destin area. No local match is required. However, the balance of the funds needed to operate the three routes ($172,079) is provided by a combination of FTA 5307 funds which are in turn matched by County funds. Farebox revenues are used to offset the operating cost of the route and are shown as agency participation. RECOMMENDATION: The Department of Growth Management requests that the Board authorize the Chairman to sign the attached JPA for FY 2015 Urban Corridor Funding, approve Task Order No. 58 And to sign the Authorizing Resolution and all future grant documents during the term of the grant. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 570 Packet Pg. 571 Packet Pg. 572 Packet Pg. 573 Packet Pg. 574 Packet Pg. 575 Packet Pg. 576 Packet Pg. 577 Packet Pg. 578 Packet Pg. 579 Packet Pg. 580 Packet Pg. 581 Packet Pg. 582 Packet Pg. 583 Packet Pg. 584 Packet Pg. 585 Packet Pg. 586 Packet Pg. 587 Packet Pg. 588 Packet Pg. 589  AUTHORIZING RESOLUTION NO. 14- WHEREAS, the Florida Department of Transportation, hereinafter referred to as the DEPARTMENT has prepared a Joint Participation Agreement to provide Urban Corridor operating assistance to the Okaloosa County Board of County Commissioners, hereinafter referred to as the Agency, and WHEREAS, the DEPARTMENT has been authorized under Chapter 341.051(1)(a), Florida Statues, to enter into the Joint Participation Agreement and agrees to a maximum participation , including contingencies in the project amount of $200,000, and WHEREAS, the AGENCY has the authority to enter into the Joint Participation Agreement and to undertake the project. The AGENCY further agrees to the conditions upon which assistance will be provided and the understanding as to the manner in which the project will be undertaken, as outlined in the Joint Participation Agreement. Now Therefore, the AGENCY authorizes the Chairman to execute the Joint Participation Agreement th DULY PASSED AND ADOPTED in regular session this 16 day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ Charles K. Windes Jr., Chairman ATTEST CLERK OF CIRCUIT COURT Gary J. Stanford By: ____________________________ Deputy Clerk Packet Pg. 590 Packet Pg. 591 Packet Pg. 592 Packet Pg. 593  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: NSP CDC Amendment 7 DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Growth Management Department requests that the Board approve the attached Amendment No. 7 to the County’s contract (C10-1798-GM) with the Okaloosa Community Development Corporation pertaining to the Neighborhood Stabilization Program. This amendment will extend the expiration date to September 30, 2015, matching the County’s contract (10DB-4X-01-56-01-F 18) with the State of Florida Department of Economic Opportunity (DEO). It also will incorporate Modifications No. 10 to the County’s contract with the State of Florida DEO. BACKGROUND: Through the Neighborhood Stabilization Program, the Florida Department of Economic Opportunity (then Department of Community Affairs) allocated to Okaloosa County a total of $3,258,435. The Agreement between Okaloosa County BCC and Florida Department of Economic Opportunity (FDEO) was executed on November 24, 2009. Through the request for proposals process, the County selected the Okaloosa Community Development Corporation to act as its developer to utilize the NSP funds. The Okaloosa County BCC and Okaloosa CDC entered into a contract (C10-1798-GM) on April 20, 2010 to enable the CDC to begin utilizing these funds. On November 20, 2012, the FDEO awarded Okaloosa County an additional allocation of $301,917.73 of NSP program funds. The amendment will allow the CDC, as Okaloosa County's developer, to use these funds for activities as specified in the NSP workplan. No County funds are required for the implementation of this program. RECOMMENDATION: The Growth Management Department requests that the Board approve and authorize the Chairman to sign Amendment No. 7 to the NSP Agreement Contract Number C10-1798-GM, between Okaloosa County BCC and Okaloosa County Community Development Corporation. RECOMMENDED BY: Packet Pg. 594 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 595 Packet Pg. 596 Packet Pg. 597 Packet Pg. 598 Packet Pg. 599 Packet Pg. 600 Packet Pg. 601  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Approval of Designation of Signature Authority and Attorney Access for TEAM Access DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: In order to utilize Federal Transit Authority grant funds, it is necessary to enter and maintain data in the Federal Transit Administration's (FTA) Transportation Electronic Award and Management (TEAM) system to which access must be specifically authorized by the Board of County Commissioners BACKGROUND: The Board of County Commissioners initially designated its TEAM users in 2006. Staff changes since that time necessitate the submission of a new Designation of Signature Authority to ensure that the appropriate staff have access to the system. It should be noted that the letter has been prepared in the format prescribed by the FTA, and that the exact level of authority shall be as specified by the recipient access type. It should be further noted that, unlike 2006, the FTA now requires Designations of Authority to provide the full name as well as the title of the individuals to whom authority is being granted. Finally, as the County Attorney reports directly to the Board of County Commissioners, the Attorney's Designation of Authority must be signed by the Chairman of the BCC. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners authorize the Chairman and Attorney to sign the Designation of Signature Authority for the Transportation Electronic Award and Management (TEAM) system, and the County Attorney's Grantee/Recipient User Access Request, and that the signed Signature Authority and Access Request be sent to the FTA. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 602 Packet Pg. 603 Packet Pg. 604  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Approval of 2014 LMS-CRS Annual Update DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Each year, the County must provide the Florida Division of Emergency Management an update as to the status of the adopted Local Mitigation Strategy, including any new and completed projects as well as a brief summary of any other changes. Failure to provide the annual update could jeopardize the County's ability to receive funds in the event of a declared disaster. BACKGROUND: In 2011, Okaloosa County and all its municipalities adopted a substantially revised version of the Local Mitigation Strategy (LMS). The new LMS was found in compliance by the Florida Division of Emergency Management in April 2011, and by the Federal Emergency Management Agency in May 2011. By July 2011, all the municipalities as well as the County had passed ordinances or resolutions adopting the 2011 LMS. Because it includes a comprehensive analysis of the County’s and municipalities’ floodplain areas and floodplain management strategies, as well as analyses of all other hazards by which the County is threatened, the LMS serves as the County’s Hazard Mitigation Plan as provided in Section 510 of the Community Rating System (CRS) Coordinator’s Manual. The attached Annual Report is structured to comply with the requirements of CRS Activity 510 reporting criteria as provided on pages 510-30 and 510-31 of the National Flood Insurance Program Community Rating System Coordinator’s Manual, FEMA publication FIA-15/2007. By providing this update to the media as well as being made available to the public, the County will receive points for its CRS ranking under the Activity 510 Criteria. Accompanying the Annual Report is the project priority list for 2014. The following changes have been made to the priority list as reflected in the Annual Report: New Projects New projects have been submitted by the City of Destin, City of Mary Esther, Okaloosa County and City of Niceville. Most of these projects are a result of the floods in April 2014. Project # 42 Permanent Stabilization of Norriego Point was updated for an additional 3 million dollars per Mr. Ken Gallander, Community Development Director for the City of Destin. Completed Projects Packet Pg. 605 Project #1 Beach re-nourishment described as restoring 4.5 miles of critically eroded beaches on Okaloosa Island and western Destin. This project was modified by the Board of County Commissioners to include only 1.7 miles of beaches located in west Destin. These 1.7 miles were completed in early 2013. Project #12 Sewer pump station # 13 protection measures for the City of Niceville. Project # 3 Stormwater plan for the Town of Shalimar was completed in-house. Project # 13 Dunes of Destin Lake Drainage Project was completed. Removed Projects Project #1 Beach re-nourishment described as restoring 4.5 miles of critically eroded beaches (as subsequently modified) on Okaloosa Island and western Destin was removed. Project # 3 Stormwater plan for the Town of Shalimar was completed in-house and removed by Mr. Tom Burns of the Town of Shalimar. Project #12 Sewer pump station # 13 protection measures for the City of Niceville was completed and removed by Mr. Bruce Price, City of Niceville. Project # 13 Dunes of Destin Lake Drainage Project was completed and removed by Mr. Ken Gallander, City of Destin. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners approve the 2014 LMS-CRS Annual Update and authorize transmittal to the Florida Division of Emergency Management. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 606  2013 Okaloosa County Annual Progress Report Local Mitigation Strategy and Community Rating System Introduction In 2011, Okaloosa County and all its municipalities adopted a substantially revised version of the Local Mitigation Strategy (LMS). The new LMS was found in compliance by the Florida Division of Emergency Management in April 2011, and by the Federal Emergency Management Agency in May 2011. By July 2011, all the municipalities as well as the County had passed ordinances or resolutions adopting the 2011 LMS. Because it includes a comprehensive analysis of the County’s and municipalities’ floodplain areas and floodplain management strategies, as well as analyses of all other hazards by which the County is threatened, the LMS serves as the County’s Hazard Mitigation Plan as provided in Section 510 of the Community Rating System (CRS) Coordinator’s Manual. This Annual Report is structured to comply with the requirements of CRS Activity 510 reporting criteria as provided on pages 510-30 and 510-31 of the National Flood Insurance Program Community Rating System Coordinator’s Manual, FEMA publication FIA-15/2007. Annual Report Preparation, Submittal to Governing Bodies, Release to Media, and Public Availability This annual report was prepared internally by the Planning Division of the Okaloosa County Growth Management Department and has been distributed to all the municipalities. For credit under the Community Rating System, this Annual Report must be distributed to the media and be made available to the public. To this end, it is being sent to the Northwest Florida Daily News, and copies of this Report are available for review or download online at the Growth Management portion of the County Website, and may be viewed or obtained in hard copy at the Growth Management Department’s offices located at the Water & Sewer Administrative Complex, 1804 Lewis Turner Boulevard, 2nd Floor in Fort Walton Beach, or the North Planning Office located at 402 Brookmeade Drive in Crestview. The entire 2011 LMS, as amended, may also be accessed via the Growth Management portion of the County website or at the previously mentioned Growth Management office locations. Revisions to Local Mitigation Strategy Using the point ranking system established in the 2011 Local Mitigation Strategy, several projects have the same points, therefore, projects are ranked using an alpha-numeric system based upon the population the project would benefit. For example, a project with 30 points would rank as number 15 on the priority list, and two projects have received 30 points. Project X with 30 points benefits an estimated 15 individuals; Project Y with 30 points benefits. On the priority list, Project Y would be ranked as 15a and Project X would rank as 15b. New projects have been submitted by the city of Destin, City of Mary Esther, Okaloosa County and City of Niceville. Most of these projects are a result of the floods in April 2014. Project # 42 Permanent Stabilization of Norriego Point was updated for an additional 3 million dollars per Mr. Ken Gallander, City of Destin. 2014 Annual LMS-CRS Progress Report Page 1 of 3 Packet Pg. 607 The following projects have been completed: Project #1 Beach re-nourishment described as restoring 4.5 miles of critically eroded beaches on Okaloosa Island and western Destin. This project was modified by the Board of County Commissioners to include only 1.7 miles of beaches located in west Destin. These 1.7 miles were completed in early 2013. It should be noted that 2 miles of eastern Destin beaches were restored in 2007.) Project #12 Sewer pump station # 13 protection measures for the City of Niceville was completed and removed by Mr. Bruce Price, City of Niceville. Project # 3 Stormwater plan for the Town of Shalimar was completed in-house and removed by Mr. Tom Burns, Town of Shalimar. Project # 13 Dunes of Destin Lake Drainage Project was completed and removed by Mr. Ken Gallander, City of Destin. The following projects have been removed from the attached project list. Project #1 Beach re-nourishment described as restoring 4.5 miles of critically eroded beaches on Okaloosa Island and western Destin was completed and removed by Mr. Jim Trifilio 8-13-2014. Project # 3 Stormwater plan for the Town of Shalimar was completed in-house and removed by Mr. Tom Burns, Town of Shalimar. Project #12 Sewer pump station # 13 protection measures for the City of Niceville was completed and removed b Mr. Bruce Price, City of Niceville. Project # 13 Dunes of Destin Lake Drainage Project was completed and removed by Mr. Ken Gallander, City of Destin. Status of LMS Goals and Objectives At this time, much of the work identified in the LMS is ongoing. The Goals and Objectives (the statements under each Goal), provide the broad range of what is to be accomplished during the five-year planning period from 2011 through 2015 by the LMS Steering Committee. Since Action Items are, for the most part, ongoing activities – such as implementation of the Florida Building Code, Floodplain Management practices, etc. – that are undertaken as part of the County’s and municipalities’ day-to-day operations, their status is ongoing. Projects, on the other hand, may be part of on-going, programmatic activities (such as, for example, installing generators to supply emergency power at key infrastructure) or major, one-time (or at least very long term) upgrades of facilities such as the construction of a new emergency operations center. At the time of this 2014 Annual Report, all of the Goals and Objectives are being met, and projects have been completed as noted, above. 2014 LMS Projects Attachment A is the current list of LMS projects as approved by the LMS Committee. This list also provides the status of each project, and states the reason (typically lack of funds) for any projects for which action has been deferred. It should be noted that Rebuild Northwest Florida, a private, non-profit 2014 Annual LMS-CRS Progress Report Page 2 of 3 Packet Pg. 608 organization, has submitted to the Florida Division of Emergency Management one of the projects on the 2013 LMS Priority List Projects, Okaloosa Residential Retrofit program submitted by Rebuild Northwest Florida in response to the availability of funds resulting from Hurricane Isaac. This project was considered and endorsed by the LMS Committee and an application was submitted. As of this writing, Rebuild Northwest Florida is negotiating the agreement with the Division of Emergency Management and anticipates that it will be fully executed in the near future. Recommendations for New projects or Revised Recommendations Except for the new projects noted above, there are no new projects contemplated, nor are there any recommended revisions. 2014 Annual LMS-CRS Progress Report Page 3 of 3 Packet Pg. 609  Okaloosa County 2011 LMS Appendex E YEAR MITIGATION GOALS MATCH (if AGENCY RESPONSIBLE FOR ESTIMATED PROJECT STATUS IF DEFERRED, TIMEFRAME FOR MiTIGATE NEW OR HMGP PRIORITY NAME OF PROJECT PROJECT DESCRIPTION HAZARDS MITIGATED FUNDING SOURCE JURISDICTION BENEFICIARY SUBMITTED ACHIEVED Applicable) IMPLEMENTATION COST WHY COMPLETION EXISTING? ELIGIBLE NEW COMPLETED DELETED DEFERRED The shoreline has retreated leaving the sewer line 5-10 feet into the water. The line needs to be relocated to prevent sewage Relocate SS and LS City of Fort Walton City of Fort Walton City of Fort 1 2010 contamination into the bay Storm Surge yes City of Fort Walton Water & Sewer $108,000.00 X No Funding 1 year Existing Y on Alconese Beach Beach Walton Beach and sound. Also, the sewer lift station needs to be relocated out of the roadway and onto an easement nearby. Need master plan to Development of City of Mary City of Mary 2 1999 mitigate stormwater runoff Flood yes City of Mary Esther City of Mary Esther- Public Works $75,000.00 X No Funding 240 days Existing Y Master Drainage Plan Esther Esther & flooding Beach Drive/Scranton Retrofit drainage Estates Area Okaloosa 3a 2005 improvements to reduce Flood. Severe Storms yes Okaloosa County Okaloosa County Okaloosa County- Public Works $25,000.00 X No Funding 180 days Existing Y Drainage County flooding potential. Improvements Receivers for high population areas (Schools, All Jurisdictions 3b Local Alert Receivers 2010 nursing homes, etc.) to All hazards yes Okaloosa County Okaloosa County Okaloosa County - Public Safety $15,000.00 X No Funding 60 days New Y and tourist alert people to impending weater conditions Relocate unilities underground. The town has already committed to a very Relocate all utilities small portion of Eglin Pkwy Hurricane/Tropical Town of Cinco Town of Cinco Town of Cinco Bayou and private Town of Cinco 3c 2010 yes $1,000,000.00 X No Funding 1 year Existing Y underground (SR 85) but will need new Storm Bayou Bayou utilities Bayou grant/funding source to continue to the Cinco Bayou bridge. During emergencies with Unincorporated Generators for lift power outages, such as Okaloosa County stations, wells, hurricanes, generators are Hurricane & Tropical OkaloosaCounty - Water & Sewer within the 3d booster stations and 2010 needed to keep lift stations, Storm; and Severe yes Okaloosa County Okaloosa County $1,200,000.00 X No Funding 1 year Existing Y Dept. Okaloosa County wstewater treatment wells, booster stations, and Storms Water & Sewer plants wastewater treatment Service Area plants in working order. An automatic transfer emergency generator is needed at Lift Station #1 to prevent sewage overflow Hurricane and Tropical Emergency into Santa Rosa Sound in City of Fort Walton City of Fort Walton City of Fort Walton Beach - Water & City of Fort 3e 1999 Storm; and Severe yes $37,000.00 X No Funding 3 months Existing Y Generators case of power failure. An Beach Beach Sewer Dept. Walton Beach Storm additional portable generator is needed to accommodate other Lift Stations within the City. Storm proof lift stations 4,8,9,10,14,15, & 17. elevate tops of wet wells, Hurricane & Tropical valve boxes, relocation of Flood Proofing Lift Storm; Flood; Land City of Valparaiso - Water & Sewer City of 3f 2010 emergency power supplies, yes City of Valparaiso City of Valparaiso $600,000.00 X No Funding 3 months Existing Y Stations Erosion; Severe Storms; Dept. Valparaiso and storm hardening and Beach Erosion controls. To include bulkheads and/or retaining walls Restoration of Restoration of wetlands in Hurricane & Tropical wetlands in Glenwood Glenwood Park and Town of Cinco Town of Cinco Town of Cinco 3g 2010 Storm: Flood; Storm yes Town of Cinco Bayou - Public Works $15,000.00 X No Funding 1 year Existing Y Park and upgrade the upgrade the park's Bayou Bayou Bayou Surge drainage system drainage system Required for new Undergrounding of Hurricane/Tropical Okaloosa $158,000.00 per developments with a Unincorporated 4a 1999 Okaloosa County Okaloosa County and Developers X On going Existing Y Utilities Storms County/Developer mile density of 4 dwelling Okaloosa units per acre and E-1 Packet Pg. 610  Okaloosa County 2011 LMS Appendex E YEAR MITIGATION GOALS MATCH (if AGENCY RESPONSIBLE FOR ESTIMATED PROJECT STATUS IF DEFERRED, TIMEFRAME FOR MiTIGATE NEW OR HMGP PRIORITY NAME OF PROJECT PROJECT DESCRIPTION HAZARDS MITIGATED FUNDING SOURCE JURISDICTION BENEFICIARY SUBMITTED ACHIEVED Applicable) IMPLEMENTATION COST WHY COMPLETION EXISTING? ELIGIBLE NEW COMPLETED DELETED DEFERRED Provide a stormwater management system for Stormwater swales Flood; Hurricane & this multi-family 4b and retention for 2014 Tropical Storm;and yes City of Destin City of Destin City of Destin - Public Works $384,750.00 X No funding 1 year Existing City of Destin Y neighborhood by Sandalwood Drive Severe Storms constructing swales and exfiltration systems. Provide a stormwater Stormwater swales management system for Flood; Hurricane & 4c and retention for Joe's 2014 this neighborhood by Tropical Storm; and yes City of Destin City of Destin City of Destin - Public Works $649,266.00 X No Funding 1 year Existing City of Destin Y Bayou area constructing swales and Severe Storms exfiltration systems. Provide a stormwater Stormwater swales management system for Flood; Hurricane & 4d and retention for Kelly 2014 this neighborhood by Tropical Storm; and yes City of Destin City of Destin City of Destin - Public Works $925,805.00 X No Funding 1 year Existing City of Desin Y Street area constructing swales and Severe Storms exfiltration systems. Provide a stormwater Stormwater swales management system for Flood; Hurricane & 5a and retention for 2014 this neighborhood by Tropical Storm; and yes City of Destin City of Destin City of Destin- Public Works $460,000.00 X No Funding 1 year Existing City of Destin Y Maltozos Street area constructing swales and Severe Storms exfiltration systems. Hurricane and Tropical Culvert is to small to 5b 85-A Culvert Crossing 1999 Storm; Flood; and yes City of Laurel Hill City of Laurel Hill City of Laurel Hill - Public Works Dept. $30,000.00 X No Funding 120 days Existing City of Laurel Hill Y accommodate stormwater Severe Storms replace deteriorated metal Replace culverts and Flood; Hurricane & culvert pipes and re- 6a swale system in 2014 Tropical Storm; and yes city of Destin City of Destin City of Destin - Public Works $750,000.00 X No Funding 1 year Existing City of Destin Y establish the roadside Indian Bayou S/D Severe Storms swale system There are several properties, including concrete masonry unit houses built with slab on grade, which flood during Flood; Hurricane & Repetitive Loss Existing Building storm events. Due to this Tropical Storm; Severe City of Fort Walton City of Fort Walton City of Fort 6b Relocation and/or 1999 Mitigation in Flood- City of Fort Walton Beach $2,000,000.00 + X No Funding 18 months Existing Y type of construction, Storms and Storm Beach Beach Walton Beach Acquisition prone locations elevation is not an Surge alternative. The structures should be relocated or acquired by the City to prevent future losses. Flood; Hurricane & Stormwater swales for establish the roadside 6c 2014 Tropical Storm; and yes City of Destin City of Destin City of Destin - Public Works $300,000.00 X No Funding 1 year Existing City of Destin Y Calhoun Avenue swale system for this area Severe Storms Installation of new high efficency .2 million Flood; Hurricane & High efficiency .2 gallon/day lift station. Tropical Storm; Severe City of 7a million gal/day lift at 2011 Current lift at ation handles yes City of Valparaiso City of Valparaiso City of Valparaiso - Public Works Dept $700,000.00 X No Funding 1 year Existing Y Storms and Storm Valparaiso ation 50% of all sewage, is Surge located in the flood zone, and is obsolete Hurricane & Tropical Storm; Flood; Severe Town of 7b Warning Siren 2010 For all emergency warnings Storms; Storm Surge; yes Town of Shalimar Town of Shalimar Town of Shalimar $30,000.00 X No Funding 120 days Existing Y Shalimar Heat Wave and Drought; and Wildfire A portion of Arena Road, an unimproved roadway, holds water during wet Hurricane & Tropical Arena Road Drainage periods and floods during 8a 2010 Storm; Flood; and yes City of Crestview City of Crestview City of Crestview - Public Works Dept. $51,000.00 X No Funding 90 days Existing City of Crestview Y Improvements high rainfall events. This Severe Storms project would pipe water from the road and direct it to a retention pond. Unincorporated Lift Station is old and in the Hurricane & Tropical Okaloosa County floodplain. New lift station Beal Street Lift Station Storm; Flood; severe Okaloosa County - Water & Sewer within the 8b 2010 needs to be in the same yes Okaloosa County Okaloosa County $600,000.00 X No Funding 18 months Existing Y Relocation storms; and Storm Dept. Okaloosa County vicinity, at a higher Surge Water & Sewer elevation. Service Area E-2 Packet Pg. 611  Okaloosa County 2011 LMS Appendex E YEAR MITIGATION GOALS MATCH (if AGENCY RESPONSIBLE FOR ESTIMATED PROJECT STATUS IF DEFERRED, TIMEFRAME FOR MiTIGATE NEW OR HMGP PRIORITY NAME OF PROJECT PROJECT DESCRIPTION HAZARDS MITIGATED FUNDING SOURCE JURISDICTION BENEFICIARY SUBMITTED ACHIEVED Applicable) IMPLEMENTATION COST WHY COMPLETION EXISTING? ELIGIBLE NEW COMPLETED DELETED DEFERRED Lift stations 11, 20, and 21 Retaining Walls for Lift are subject to occasional Hurricane and Tropical City of Crestview - Water & Sewer 9 Stations #11, #20, 2010 flooding but can be Storm; Flood; and yes City of Crestview City of Crestview $18,000.00 X No Funding 60 days Existing City of Crestview Y Dept. and #21 protected by the installation Severe Storms of retaining walls. Resurfacing of Resurface the streets Hurricane/Tropical Town of Cinco Town of Cinco Town of Cinco Bayou - Public Works Town of Cinco 10a secondary/residential 2010 maintained by the Town of yes $500,000.00 X No Funding 1 year Existing Y Storm and Flooding Bayou Bayou Dept. Bayou streets Cinco Bayou South Unincorporated Regional stormwater Hurricane & Tropical Okaloosa County Avenue/Thornhill Okaloosa County - Public Works 10b 2010 management and drainage Storm; Flood; and yes Okaloosa County Okaloosa County $5,000,000.00 X No Funding 770 days Existing within the Y Road Area Drainage Dept. improvements. Severe Storms Thornhill Road Improvements Area Shady Persistent drainage Hurricane & Tropical 10c Lane/Woodlawn 2010 problems causing flooding Storm; Flood; and yes City of Crestview City of Crestview City of Crestview - Public Works Dept. $412,000.00 X No Funding 150 days Existing City of Crestview Y Drainage Problems and road closures Severe Storms Rehab on 18" gravity sewer Unincorporated Racetrack Road line made of vitrified clay. It Okaloosa County Hurriance/Tropical Okaloosa County - Water & Sewer 10d Sanitary Sewer 2010 is crumbling and allowing yes Okaloosa County Okaloosa County $1,800,000.00 X No Funding 6 months Existing within the Y Storm and Flood Dept. Rehab infiltration into the sewer Racetrack Road system. area Increased flows during heavy rains and hurricane Hurricane & Tropical Force main upgrade, conditions overwhelm the City of Crestview - Water & Sewer 10e 2010 Storms; Flood; and yes City of Crestview City of Crestview $300,000.00 X No Funding 90 days Existing City of Crestview Y Lift Station #10 force main at Lift Station Dept. Severe Storms #10 that serves the county jail and surrounding area. Several wood frame houses with a crawl space Flood, Existing Building Elevation of Repetitive undernearth are in need of City of Fort Walton City of Fort Walton City of Fort Walton Beach - Building City of Fort 10f 1999 Hurricane/Tropical Mitigation in Flood- $540,000.00 X No Funding 1 year Existing Y Loss Structures elevation or acquisition due Beach Beach Dept. Walton Beach Storm, Storm Surge prone locations to frequent flooding during storm events. All traffic signals that are All Jurisdictions - not currently on mast arms mast arms are Building Construction Intersection Mast rated at 140 mph need to City of Fort Walton City of Fort Walton City of Fort Walton Beach - Public located on 11a 2010 All hazards and Wind; $896,000.00 X No Funding 1 year Existing Y Arms be updated. There are six Beach Beach Works Dept. Hurricane Communications intersections for a total of evacuation 18 mast arms needed. routes The Kennedy Lakes area in NW Crestview is plagued by low water pressures, While the pressure is adequate to provide water Elevated Potable to residences, it is City of Crestview - Water & Sewer 11b Water Storage Tank- 2010 dangerously low for fire Wildfire yes City of Crestview City of Crestview $1,000,000.00 X No Funding 270 days Existing City of Crestview Y Dept. Kennedy Lakes Area protection. The storage tank is necessary to provide additional storage and head pressure to flight wildfires or multiple structure fires in this area. Stormwater drainage analysis and infrastructure Unincorporated Hurricane & Tropical Port Dixie Stormwater repair/replacement for the Okaloosa County - Public Works Okaloosa County 11c 2010 Storm; Flood; and yes Okaloosa County Okaloosa County $5,000,000.00 X No Funding 770 days Existing Y System Repair Port Dixie drainage area to Dept. within the Port Severe Storms resolve regional flooding Dixie Area and stormwater problems. Installation of standby generators at each of 8 existing un-interuptable standby generators at power supply City of 11d 8 power supply 2011 locations.Ensures All hazards yes City of Valparaiso City of Valparaiso City of Valparaiso - Public Works Dept $77,000.00 X No Funding 6 months Existing Y Valparaiso locations continuted operation of cable communication system for emergency broadcast capabilities E-3 Packet Pg. 612  Okaloosa County 2011 LMS Appendex E YEAR MITIGATION GOALS MATCH (if AGENCY RESPONSIBLE FOR ESTIMATED PROJECT STATUS IF DEFERRED, TIMEFRAME FOR MiTIGATE NEW OR HMGP PRIORITY NAME OF PROJECT PROJECT DESCRIPTION HAZARDS MITIGATED FUNDING SOURCE JURISDICTION BENEFICIARY SUBMITTED ACHIEVED Applicable) IMPLEMENTATION COST WHY COMPLETION EXISTING? ELIGIBLE NEW COMPLETED DELETED DEFERRED Northern Pines - Unincorporated Regional stormwater Hurricane & Tropical Forest Heights Okaloosa County - Public Works Okaloosa County 11e 2010 management and drainage Storm; Flood; and yes Okaloosa County Okaloosa County $5,000,000.00 X No Funding 770 days Existing Y Drainage Dept. within the Forest improvements. Severe Storms Improvements Heights Area Bryn Mawr City of Mary City of Mary 11f 2010 Flood yes City of Mary Esther City of Mary Esther $700,000.00 X No Funding 120 days Existing Y Subdivision Drainage Esther Esther Acquisition of dedicated portable generators and Acquisition of quick disconnects for traffic All jurisdictions- Emergency signals, so that vehicles Hwy 85 is a 12a Generators and All Hazards yes City of Crestview City of Crestview City of Crestview - Public Works Dept. $3,300.00 X No Funding 60 days Existing Y can safely operate during a hurricane Traffic Signal Quick loss of electrical power evacuation route Disconnects associated with a hurricane or other disaster install 250 KW generator 12b Generator for City Hall 2014 All hazards yes City of Niceville City of Niceville City of Niceville - Public Works Dept. $250,000.00 X No Funding 30 days Existing City of Niceville Y for City Hall Unincorporated Replace electrical and Hurricane & Tropical Okaloosa County Island #2 and #3 Lift control systems at 3 coastal Okaloosa County - Water & Sewer 12c Storm; Flood; and Storm yes Okaloosa County Okaloosa County $225,000.00 X No Funding 1 year Existing within the Y Station Retrofit lift stations that have Dept. Surge Okaloosa Island damaged by wind and salt. area and tourist Stormwater drainage Install new stormwater Hurricane & Tropical Okaloosa County Okaloosa County Okaloosa County School Board - 12d system at Edwin's 2014 drainage system at Edwin's yes $700,000.00 X No Funding 1 year Existing Y Storm; and Flood School Board School Board Facilities Dept. Elementery School Elementery School Stormwater drainage Install new stormwater Hurricane & Tropical Okaloosa County Okaloosa County Okaloosa County School Board - 12e system at Florosa 2014 drainage system at Florosa yes $450,000.00 X No Funding 1 year Existing Y Storm; and Flood School Board School Board Facilities Dept. Elementery School Elementery School Provide hardward to interface post-storm power 8 Traffic Signals- All jurisdictions - sources to aid in efficient 13a Quick Disconnect for All hazards yes City of Destin City of Destin City of Destin - Public Works Dept. $40,000.00 X No Funding 6 months Existing Hwy 98 is an Y traffic control and to free up Highway 98 evacuation route emergency personnel for other efforts Stormwater drainage Repair and replace the Hurricane & Tropical City of Mary City of Mary 13b systen at City of Mary underground stormwater yes City of Mary Esther City of Mary Esther- Public Works $45,150.00 X No Funding 6 months Existing Y Storm; and Flood Esther Esther Esther City Hall system Repair and replace Repair and replace Hurricane & Tropical City of Mary City of Mary 13c bridge on Christobal underground stormwater yes City of Mary Esther City of Mary Esther - Public Works $482,150.00 X No Funding 1 year Existing Y Storm; and Flood Esther Esther Rd. infrastructure Unincorporated Sylvania Heights Retrofit drainage Okaloosa County Drainage Hurricane & Tropical Okaloosa County - Public Works 13d improvements to reduce yes Okaloosa County Okaloosa County $5,000,000.00 X No Funding 770 days Existing within the Y Improvements Phase Storm; and Flood Dept. flooding potential. Sylvania Heights 2 area Stormwater drainage Repair and replace Hurricane & Tropical City of Mary City of Mary 13e repair on Byyn Mawr 2014 underground stormwater Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $159,710.00 X No Funding 1 year Existing Y Esther Esther Blvd. infrastructure and Flood replace old piping in Unincorporated Okaloosa existing on golf course lake Okaloosa County 13f Shoal River Dr. dam 2010 Dam Safety yes Okaloosa County County/NWFLWM Okaloosa County/NWFLWMD $300,000.00 X No Funding 90 days Existing Y (Shoal River Drive is within the Shoal D located on top of this dam) River area Repair & replace Stormwater drainage Hurricane & Tropical underground stormwater City of Mary City of Mary 13g repair on Shrewsbury 2014 Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $12,850.00 X No Funding 60 days Existing Y infrastructure and right-of- Esther Esther Blvd. and Flood way erosion Repair and replace Stormwater drainage stormwater inlets and fence Hurricane & Tropical City of Mary City of Mary 13h repairs on North 2014 encompassing the Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $33,680.00 X No Funding 90 days Existing Y Esther Esther Street stormwater detention pond and Flood on North Street E-4 Packet Pg. 613  Okaloosa County 2011 LMS Appendex E YEAR MITIGATION GOALS MATCH (if AGENCY RESPONSIBLE FOR ESTIMATED PROJECT STATUS IF DEFERRED, TIMEFRAME FOR MiTIGATE NEW OR HMGP PRIORITY NAME OF PROJECT PROJECT DESCRIPTION HAZARDS MITIGATED FUNDING SOURCE JURISDICTION BENEFICIARY SUBMITTED ACHIEVED Applicable) IMPLEMENTATION COST WHY COMPLETION EXISTING? ELIGIBLE NEW COMPLETED DELETED DEFERRED Repair & replace Stormwater drainage Hurricane & Tropical underground stormwater City of Mary City of Mary 13i repairs on Caswell 2014 Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $31,050.00 X No Funding 1 year Existing Y infrastructure and right-of- Esther Esther Circle and Flood way erosion Right-of-way erosion Hurricane & Tropical Repair right-of-way due to City of Mary City of Mary 13j repair on N. Lorraine 2014 Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $8,725.00 X No Funding 6 months Existing Y erosion Esther Esther Drive and Flood Repair & replace Stormwater drainage underground stormwater Hurricane & Tropical City of Mary City of Mary 13k repairs on S. Lorraine 2014 pipes & inlets at Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $387,300.00 X No Funding 1 year Existing Y Esther Esther Drive intersections along S. and Flood Lorraine Drive Repair & replace Stormwater drainage Hurricane & Tropical underground stormwater City of Mary City of Mary 13l repairs on Sussex 2014 Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $50,250.00 X No Funding 6 months Existing Y infrastructure and grade Esther Esther Road and Flood ditch on Sussex Road Stormwater drainage Repair & replace Hurricane & Tropical City of Mary City of Mary 13m repairs at Page Bacon 2014 underground stormwater Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $81,200.00 X No Funding 6 months Existing Y Esther Esther & Joann Lane infrastructure and Flood Repair & replace Stormwater drainage underground stormwater Hurricane & Tropical City of Mary City of Mary 13n repairs at Dawn Lane 2014 pipes & inlets at Storm; Severe Storms yes City of Mary Esther City of Mary Esther - Public Works $236,653.00 X No Funding 1 year Existing Y Esther Esther & Emory Drive intersection of Dawn Lane and Flood and Emory Drive Provide a post-storm power source for traffic signals to All Jurisdictions - Portable Generators 14a 2010 move traffic and free up All hazards yes City of Destin City of Destin City of Destin - Public Works Dept. $35,000.00 X No Funding 6 months Existing Hwy 98 is an Y for Traffic Signals emergency personnel for evacuation route other efforts Only a few traffic signals in Crestview have been upgraded to mast arms. City of Crestview Because the major and All Okaloosa Traffic Signal Upgrade 14b 2010 highways in Crestview are All hazards yes City of Crestview City of Crestview City of Crestview - Public Works Dept. $3,000,000.00 X No Funding 6 months Existing County- Hwy 85 Y to Mast Arm hurricane evacuation is a hurricane routes the mast arms are evacuation route needed to resist damage by high winds Fred Hedrick and Chester Structural Soundness Pruitt Recreation Centers Hurricane & Tropical of Existing Local Armoring Critical are utilized as storm City of Fort Walton City of Fort Walton City of Fort Walton Beach - Public City of Fort 14c 1999 Storm; and Severe Government $138,000.00 X No Funding 6 months Existing Y Facilities shelters and should be Beach Beach Works Dept. Walton Beach Storms Centers; Availability retrofitted for 140 mph wind of Public Sheltering resistance. Norriego Point is the tip of Holiday Isle and provides protection to Destin harbor. Project anticipates Permanent stabilizing or hardening the Beach Erosion; and City of Destin 15a Stabilization of 1999 point for improved storm yes City of Destin City of Destin City of Destin - Public Works Dept. $10,200,000.00 X No Funding 2 years Existing Y Storm Surge and tourist Norriego Point protection, minimizing harbor channel shoaling and to preserve habitat and recreational areas provided by the point Install 120 linear feet of Upland retaining wall - upland retaining wall along Beach Erosion; and 15b 2014 yes City of Niceville City of Niceville City of Niceville - Public Works Dept. $12,000.00 X No Funding 6 months Existing City of Niceville Y Lions Park the remaining unprotected Storm Surge shore line at Lions park Installation of water distribution isolation valves Hurricane & Tropical Water distribution to preserve water quality Storms; Flood; Severe City of 16a 2011 yes City of Valparaiso City of Valparaiso City of Valparaiso - Public Works Dept $150,000.00 X No Funding 1 year Existing Y isolation valves and losses in the event of Storms: Erosion and Valparaiso system depresurization for storm Surge any reason E-5 Packet Pg. 614  Okaloosa County 2011 LMS Appendex E YEAR MITIGATION GOALS MATCH (if AGENCY RESPONSIBLE FOR ESTIMATED PROJECT STATUS IF DEFERRED, TIMEFRAME FOR MiTIGATE NEW OR HMGP PRIORITY NAME OF PROJECT PROJECT DESCRIPTION HAZARDS MITIGATED FUNDING SOURCE JURISDICTION BENEFICIARY SUBMITTED ACHIEVED Applicable) IMPLEMENTATION COST WHY COMPLETION EXISTING? ELIGIBLE NEW COMPLETED DELETED DEFERRED various locations Hurricane & Tropical Relocation, elevation, throughout unincorporated Storms; Flood; Severe Okaloosa 16b 2014 yes Okaloosa County Okaloosa County Okaloosa County $ 2,000,000.00 + X No Funding 1 year Existing Y or acquisition Okaloosa county which Storms: Erosion and County frequently flood. Storm Surge Construct new public works Hurricane & Tropical New Public Works maintenance garage in City of 17a 2010 Storms; Flood; and yes City of Valparaiso City of Valparaiso City of Valparaiso - Public Works Dept $750,000.00 X No Funding 18 months New Y Maintenance Yard accordance with Florida Valparaiso Severe Storms Building Codes Wind Retrofit of Golf The Golf Course Course Clubhouse & Clubhouse does not Hurricane & Tropical Structural Soundness City of Fort Walton City of Fort Walton City of Fort Walton Beach - Public City of Fort 17b Develop Backup 1999 currently meet the 140 mph Storm; Flood; and of Existing Local $100,000.00 X No Funding 6 months Existing Y Beach Beach Works Dept. Walton Beach Emergency Operation wind code for building Severe Storms Government Centers Center construction. Redesign of Redesign and replace Hurricane & Tropical City of Mary City of Mary 18a stormwater culvert on 2014 stormwater culvert behind Storm; Flood; and yes City of Mary Esther City of Mary Esther - Public Works $300,000.00 X X No Funding 6 months Existing Y Esther Esther Brewer Circle 142 - 162 Brewer Circle Severe Storms Flood, Brewer Circle Redesign and replace City of Mary City of Mary 18b 2013 Hurricane/Tropical no City of Mary Esther City of Mary Esther $350,000.00 X No Funding 120 days Existing Concrete Culvert stormwater culvert Esther Esther Storm Stormwater redesign and replace the Hurricane & Tropical inprovements on existing stormwater Town of 19a 2014 Storm; Flood; and yes Town of Shalimar Town of Shalimar Town of Shalimar $30,000.00 X No Funding 6 months Existing Y Brande Court & darinage system for both Shalimar Severe Storms Mande Court streets Hardening of conventional single famile detached County Wide Wind 19b 2011 homesteaded dwellings to All Hazards yes ALL Jurisdictions 25% Private All Jurisdictions All Jurisdictions $3,000,000.00 X No Funding 1 year Existing All Jurisdictions Y Retrofit meet current FBC wind requirements replacing the roof over the Roof replacement meeting room and freexer Okaloosa County Okaloosa County Okaloosa County School Board - 20 Carvier Hill 2014 All hazards yes $500,000.00 x No Funding 6 months Existing All Jurisdictions Y at Carver Hill Administration School Board School Board Facilities Dept. Administration Complex TED/REMOVED PROJECTS insufficient Restore 4.5 miles of X - completed Beach Erosion; funding from critically eroded beaches per Mr. Jim All Jurisdictions 1 Beach Renourishment 2005 Hurricane & Tropical yes Okaloosa County Okaloosa County Okaloosa County $20,000,000.00 $.01 Tourist 4 months Existing Y on Okaloosa Island and Trifilio and tourist Storm; and Storm Surge Development tax western Destin 8/13/2014 & MSBU X - completed Need master plan to per Mr.Tom Town of 3 Master Drainage Plan 1999 mitigate stormwater runoff Flood yes Town of Shalimar Town of Shalimar Town of Shalimar - Public Works $50,000.00 X No Funding 120 days Existing Y Burns Shalimar & flooding 8/19/2014 The Coleman Lake outfall runs under Main Street in the City of Destin through a structurally deficient earthen dam. Based on Dam Safety; Hurricane X - per Mr. Dunes of Destin Lake 13 2010 increasing frequency and & Tropical Storm; Flood; yes City of Destin City of Destin City of Destin - Public Works $600,000.00 Ken Gallander 3 months Existing City of Destin Y Drainage Project depths of potholes at the and Severe Storms 8-19-2014 outfall location, it is eveident that the structure is leaking and could lead to failure Sewer pump Station Location is unstable and X- per Mr. City of Niceville - Water & Sewer 12 13 protective 2010 susceptible to erosion and Land Erosion yes City of Niceville City of Niceville $ 10,000.00 Bruce Price 8- X No Funding 90 days Existing City of Niceville Y Dept. measures washing. 29-2014 E-6 Packet Pg. 615  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: PM TO 148 FY15 SMP Leisure Broadcast Packages Pass-Through Costs DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign Task Order 148 “FY15 SMP Leisure Broadcast Packages Pass-Through Costs”, contract C12-2007-TDC Peter A Mayer Advertising, in the amount of $546,475. BACKGROUND: The Board approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign in the amount of $1,914,775. Task Order 148 authorizes cable and radio broadcast media packages targeting leisure travelers to run in various outlets. Broadcast packages negotiated by the agency may include email blasts, online banners, print, and/or other non-broadcast advertising components. The actual broadcasters for National Cable, Spot Market Radio, and Radio Promotional Costs will not be known until after the agency finalizes negotiations. Sole source and conflict of interest forms have been provided for all potential vendors. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 148 “FY15 SMP Leisure Broadcast Packages Pass-Through Costs” in the amount of $546,475. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 616 Packet Pg. 617 Packet Pg. 618 Packet Pg. 619 Packet Pg. 620 Packet Pg. 621 Packet Pg. 622 Packet Pg. 623 Packet Pg. 624 Packet Pg. 625 Packet Pg. 626 Packet Pg. 627 Packet Pg. 628 Packet Pg. 629 Packet Pg. 630 Packet Pg. 631 Packet Pg. 632 Packet Pg. 633 Packet Pg. 634 Packet Pg. 635 Packet Pg. 636 Packet Pg. 637 Packet Pg. 638 Packet Pg. 639 Packet Pg. 640 Packet Pg. 641 Packet Pg. 642 Packet Pg. 643 Packet Pg. 644 Packet Pg. 645 Packet Pg. 646 Packet Pg. 647 Packet Pg. 648 Packet Pg. 649 Packet Pg. 650 Packet Pg. 651 Packet Pg. 652 Packet Pg. 653 Packet Pg. 654 Packet Pg. 655 Packet Pg. 656 Packet Pg. 657 Packet Pg. 658 Packet Pg. 659 Packet Pg. 660 Packet Pg. 661 Packet Pg. 662  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Special Event Funding Request - Destin Seafood Festival DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval to accept the Destin Seafood Festival’s 2014 Special Event and Sponsorship Funding Application. BACKGROUND: Pursuant to the TDD Operations & Procedures Manual, special event and sponsorship funding applications shall be submitted no later than sixty (60) days prior to the start of the Event. The Destin Seafood Festival’s application was not submitted within the requisite timeframe prior to the event’s October 3, 2014 start date. The Destin Seafood Festival is a signature event for the area and drives incremental room occupancy during the fall shoulder season. The TDC unanimously recommended to allow an exception to the application deadline at its August 28 meeting. Staff respectfully requests Board approval to accept the application. If accepted, the application will be reviewed and approved pursuant to the TDD Operations & Procedures Manual. OPTIONS: Approve or Disapprove RECOMMENDATION: Accept the Destin Seafood Festival’s 2014 Special Event and Sponsorship Funding Application. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 663 Packet Pg. 664 Packet Pg. 665 Packet Pg. 666 Packet Pg. 667 Packet Pg. 668 Packet Pg. 669 Packet Pg. 670 Packet Pg. 671  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Tourist Development Quarterly Update DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: As required by Ordinance 12-21, the Board of County Commissioners (BCC) shall receive, at a minimum, quarterly reports on tourism promotion and marketing campaigns. BACKGROUND: Financial and Advertising Agency updates are provided monthly to the TDC. The financial update aggregates budget to actual information for the tourist development department overall, as well as by categories within each bed tax percentage (the “level of restriction”). Financial information including the quarter ending June 30 would have been provided to the TDC in July, but there was no TDC meeting in July. To provide the most up-to- date information to the TDC, data was pulled from the accounting system on August 19. The Tourist Development Council unanimously approved the Financial Update at its August 28 meeting. The agency report summarizes current and upcoming marketing activities, and was presented for informational purposes only to the TDC at its August 28 meeting. OPTIONS: n/a RECOMMENDATION: For informational purposes only; no action required. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 672 Financial Update August 2014 FY 2013-14 AMENDED BUDGET: $36,823,319 Financial data as of 08/19/14 The adopted budget of $33,967,750 has been amended during the year to record BP grant funds for marketing, FDEP grant funds for Okaloosa Island dune restoration, FDOT grant funds for seasonal transit service on Okaloosa Island and Destin, FDEP grant funds for Okaloosa Island dune walkovers, and reserve carryforwards. REVENUE ANALYSIS Reserves are the largest component of budgeted revenues because the budget reflects anticipated revenues as well as current cash on hand. Reserves/cash on hand is a budget “placeholder” and represents the accumulation of unspent prior year bed tax dollars; it’s not an actual source of incoming revenues for the year. Tourist development taxes comprise the largest part of actual annual revenue collections. Each percentage is anticipated to generate $2.4M, for a total of $12M in bed taxes. Lodging establishments th remit bed tax collections to the tax collector by the 20 of each month for the preceding month. The tax th collector reconciles and remits the revenues to the County by the 10 of the following month. Due to the timing of this process, $8.4M in actual revenue represents collections through June. Based on these receipts, tourist development tax revenues are on track to generate $13.9M this year, which is $1.9M or 16.2% more than budgeted and $415K or 3.1% more than prior year collections. August 21, 2014 Packet Tourist Development Department, Okaloosa Pg.FL County, 673 Financial Update – August 2014 EXPENSE ANALYSIS Reserves are the largest component of budgeted expenses because budgeted expenses must equal budgeted revenues. The budgeted use/drawdown of reserves is reflected in the amount by which budgeted reserves expenses are less than budgeted reserves revenues: $21M reserve revenue – $15M reserve expenses = $6M budgeted use/drawdown for capital projects. Each percentage of the bed tax is required to be spent in a certain way per County Ordinance. August 21, 2014 Tourist Development Department, Okaloosa County, FL 2 of 6 Packet Pg. 674 Financial Update – August 2014 EXPENSES BY LEVEL OF TOURIST DEVELOPMENT TAX RESTRICTION FIRST PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • beach park facilities or beach improvements • beach & waterway maintenance, renourishment, restoration, enhancement, access • tourist destination facilities SECOND PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • visitor services, brochure distribution, communication and research • tourist bureau administration • lifeguard services and protection August 21, 2014 Tourist Development Department, Okaloosa County, FL 3 of 6 Packet Pg. 675 Financial Update – August 2014 THIRD PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • operations, maintenance, improvement of Visitor Welcome or Information Centers, Convention Center, and Tourist Destination Facilities • promotion of the Convention Center and Tourist Destination Facilities FOURTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • expansion, renovation, reconstruction of the convention center and outdoor venues August 21, 2014 Tourist Development Department, Okaloosa County, FL 4 of 6 Packet Pg. 676 Financial Update – August 2014 FIFTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • tourism promotion STRATEGIC MARKETING PLAN RevPAR Revenue per available room (RevPAR) is a widely used performance metric in the lodging industry. RevPar is a measurement for a point in time, so it is most appropriately used when comparing equivalent time periods (e.g. February 2014 to February 2013). However, since year-to-year comparison is not possible until twelve months of data are obtained, it is being presented here to establish benchmarks. RevPar = gross monthly receipts divided by days in month divided by number of units (data taken from Tax Collector’s monthly reports) August 21, 2014 Tourist Development Department, Okaloosa County, FL 5 of 6 Packet Pg. 677 Financial Update – August 2014 EXPENDITURE TRANSACTION ANALYSIS Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously review expenditures… Expenditures which the council believes to be unauthorized shall be reported to the county governing board and the Department of Revenue”. One of the most comprehensive reports from the County’s accounting system is the Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number, vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. The following pages provide transaction detail for the months of June & July 2014. TDC Recommendation to BCC Approve the financial update as presented. August 21, 2014 Tourist Development Department, Okaloosa County, FL 6 of 6 Packet Pg. 678  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 10/14 07/02/14 21 V1406819 21200456 GAIL MORGAN 3,166.67 .00 FILM COMMISSION SVCS TOTAL CS−CONSULTING .00 3,166.67 .00 534018 CS−CHAMBER OF COMMERCE 10/14 07/10/14 21 1406947 002241 DESTIN AREA CHAM 5,000.00 .00 APR−JUN2014 TDD TOTAL CS−CHAMBER OF COMMERCE .00 5,000.00 .00 534500 CS−PERSONNEL 10/14 07/02/14 21 V1406809 009350 KELLY SERVICES,I 121.24 .00 LATIMER 6/15/14 10/14 07/02/14 21 V1406809 009350 KELLY SERVICES,I 237.30 .00 THATCHER 6/8/14 10/14 07/02/14 21 V1406809 009350 KELLY SERVICES,I 549.91 .00 WARDLOW 6/15/14 10/14 07/10/14 21 V1406988 009350 KELLY SERVICES,I 69.28 .00 LISHEFSKI 6/22/14 10/14 07/10/14 21 V1406988 009350 KELLY SERVICES,I 692.80 .00 WARDLOW 6/22/14 10/14 07/17/14 21 1407141 21101150 LANDRUM STAFFING 1,064.00 .00 NIXON 6/21/14 10/14 07/17/14 21 1407141 21101150 LANDRUM STAFFING 108.00 .00 HALSEY 6/21/14 10/14 07/17/14 21 1407141 21101150 LANDRUM STAFFING 252.70 .00 NIXON 6/28/14 10/14 07/24/14 21 V1407270 009350 KELLY SERVICES,I 138.56 .00 WARDLOW 6/29/14 10/14 07/24/14 21 V1407270 009350 KELLY SERVICES,I 207.84 .00 LISHEFSKI 6/29/14 10/14 07/24/14 21 V1407270 009350 KELLY SERVICES,I 237.30 .00 THATCHER 6/22/14 TOTAL CS−PERSONNEL .00 3,678.93 .00 540002 TRAVEL OUT−OF−COUNTY 10/14 07/17/14 21 V1407147 21200456 GAIL MORGAN 1,664.36 .00 LOS ANGELES CA TOTAL TRAVEL OUT−OF−COUNTY .00 1,664.36 .00 540005 TRAVEL LODGING EXPENSES 10/14 07/17/14 21 V1407147 21200456 GAIL MORGAN 1,494.43 .00 LOS ANGELES CA TOTAL TRAVEL LODGING EXPENSES .00 1,494.43 .00 545990 INSURANCE−OTHER 10/14 07/01/14 19 BUDGET−5 62.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 62.00 .00 547002 PRINTING & BINDING 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 740.00 .00 OFFICE DEPOT #1099 TOTAL PRINTING & BINDING .00 740.00 .00 548003 TRADE SHOW FEES 10/14 07/31/14 21 V1407429 21200456 GAIL MORGAN 2,000.00 .00 REGISTRATION Packet Pg. 679 TOTAL TRADE SHOW FEES .00 2,000.00 .00 548010 AGENCY BASE SVCS−MONTHLY 10/14 07/02/14 21 1406832 21300295 PETER A MAYER AD 1,522.47 .00 TRAVEL HARD COST 10/14 07/10/14 21 1407009 21300295 PETER A MAYER AD 2,350.25 .00 TRAVEL HARD COST 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS RUN DATE 08/20/2014 TIME 09:51:03 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548010 AGENCY BASE SVCS−MONTHLY (cont’d) 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS TOTAL AGENCY BASE SVCS−MONTHLY .00 95,035.22 .00 548011 AGENCY SVCS−OTHER 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 21,965.00 .00 TO98 MEDIA PLANNING TOTAL AGENCY SVCS−OTHER .00 21,965.00 .00 548020 WEBSITE DEV & MAINTENANCE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 19.00 .00 SERVERSTADIUM.COM 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 19.00 .00 SERVERSTADIUM.COM 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 339.00 .00 GETTY IMAGES TOTAL WEBSITE DEV & MAINTENANCE .00 377.00 .00 548042 FALL CAMPAIGN 10/14 07/24/14 21 1407297 21300295 PETER A MAYER AD 6,078.43 .00 TO62 SOUTHERN LIVING 10/14 07/24/14 21 1407297 21300295 PETER A MAYER AD 71,102.50 .00 TO113 JAN−SEP PRINT TOTAL FALL CAMPAIGN .00 77,180.93 .00 548043 CHRISTMAS CAMPAIGN 10/14 07/14/14 19 CORJBB 20,000.00 CORRECT #1403121 10/14 07/14/14 19 CORJBB −20,000.00 CORRECT #1403121 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD −6,078.44 .00 TO75INTERACTIVE MEDIA 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 6,078.43 .00 TO75 S LIVING CO−OP 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 10,664.28 .00 TO75 DEC13 S LIVING TOTAL CHRISTMAS CAMPAIGN .00 10,664.27 .00 548046 SUMMER CAMPAIGN 10/14 07/24/14 21 1407297 21300295 PETER A MAYER AD 3,010.00 .00 TO113 JAN−SEP PRINT TOTAL SUMMER CAMPAIGN .00 3,010.00 .00 548047 NON−SEASONAL 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 5,000.00 .00 TO139JAN−SEP PRINT 10/14 07/24/14 21 1407297 21300295 PETER A MAYER AD 25,134.20 .00 TO113 JAN−SEP PRINT TOTAL NON−SEASONAL .00 30,134.20 .00 548051 CAMPAIGN PRODUCTION 10/14 07/02/14 21 1406832 21300295 PETER A MAYER AD 3,153.00 .00 TO133 BRAND CAMPAIGN Packet Pg. 680 TOTAL CAMPAIGN PRODUCTION .00 3,153.00 .00 549906 BACKGROUND CHECKS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 24.00 .00 FDLE CCHINET TOTAL BACKGROUND CHECKS .00 24.00 .00 TOTAL 5TH TDT−TOURISM PROMOTION .00 259,350.01 .00 RUN DATE 08/20/2014 TIME 09:51:03 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 3 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549906 BACKGROUND CHECKS Packet Pg. 681 RUN DATE 08/20/2014 TIME 09:51:03 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 4 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 10/14 07/09/14 22 13,898.32 PAYROLL CHARGES 10/14 07/23/14 22 14,444.00 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 28,342.32 .00 512020 SALARIES/WAGES−PART−TIME 10/14 07/09/14 22 1,168.21 PAYROLL CHARGES 10/14 07/15/14 13 −3,296.00 BT−CA−14−31 10/14 07/23/14 22 1,162.28 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME −3,296.00 2,330.49 .00 521000 FICA TAXES 10/14 07/09/14 22 1,125.15 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 1,166.44 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 2,291.59 .00 522000 RETIREMENT CONTRIBUTIONS 10/14 07/09/14 22 1,774.12 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 1,863.80 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 3,637.92 .00 523000 LIFE & HEALTH INSURANCE 10/14 07/09/14 22 50.00 PAYROLL CHARGES 10/14 07/09/14 22 1,450.00 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 60.60 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 11.55 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 11.50 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 50.00 PAYROLL CHARGES 10/14 07/23/14 22 1,450.00 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 60.60 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 11.50 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 11.55 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 3,167.30 .00 523012 CONTRA L&H INS (REBATE) 10/14 07/09/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI 10/14 07/23/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −160.00 .00 524000 WORKERS’ COMPENSATION Packet Pg. 682 10/14 07/01/14 19 BUDGET−3 151.00 JULY 14 TOTAL WORKERS’ COMPENSATION .00 151.00 .00 525000 UNEMPLOYMENT COMPENSATION 10/14 07/15/14 13 3,296.00 BT−CA−14−31 TOTAL UNEMPLOYMENT COMPENSATION 3,296.00 .00 .00 RUN DATE 08/20/2014 TIME 09:51:03 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 5 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 531001 PS−ATTORNEY−OTHER 531001 PS−ATTORNEY−OTHER 10/14 07/17/14 21 V1407148 010277 NABORS,GIBLIN & 4,019.53 .00 ZIMMERMAN TOTAL PS−ATTORNEY−OTHER .00 4,019.53 .00 534001 CS−GENERAL FUND ADMIN 10/14 07/01/14 19 BUDGET−1 33,248.00 GEN FUND ADMINISTRATION TOTAL CS−GENERAL FUND ADMIN .00 33,248.00 .00 540002 TRAVEL OUT−OF−COUNTY 10/14 07/02/14 21 1406778 EMP00278 CHARLOTTE DUNWOR 75.00 .00 DAYTNA BCH 6/16−18/14 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 385.00 .00 UNITED 0167463333172 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 401.00 .00 DELTA AIR 0062361285480 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 401.00 .00 DELTA AIR 0062361394370 TOTAL TRAVEL OUT−OF−COUNTY .00 1,262.00 .00 540005 TRAVEL LODGING EXPENSES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 126.60 .00 SHORES AT DAYTONA 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 149.00 .00 WALDORF ASTORIA BOCA R 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 149.00 .00 WALDORF ASTORIA BOCA R TOTAL TRAVEL LODGING EXPENSES .00 424.60 .00 541010 COMMUNICATIONS SERVICE 10/14 07/10/14 21 1406941 002790 COX COMMUNICATIO 8.50 .00 TDD 10/14 07/31/14 21 1407355 001337 AT&T CORP 101.17 .00 TDD TOTAL COMMUNICATIONS SERVICE .00 109.67 .00 541011 CELLULAR PHONES/PAGERS 10/14 07/09/14 19 MOBILEDV −10.00 7/10/14 MOBILE DEVICE 10/14 07/10/14 21 1407042 20900128 VERIZON WIRELESS 238.40 .00 5/24−6/23/14 TDD 10/14 07/17/14 20 1401229 20900128 VERIZON WIRELESS −277.84 .00 9/24−10/23/13 TDD 10/14 07/23/14 19 MOBILEDV −10.00 7/24/14 MOBILE DEVICE 10/14 07/25/14 19 CORJDC 277.84 RECLASS STALEDATED CHCKS 10/14 07/31/14 21 1407470 20900128 VERIZON WIRELESS 120.03 .00 6/8−7/7/14 TDD TOTAL CELLULAR PHONES/PAGERS .00 338.43 .00 542001 POSTAGE/FREIGHT CHARGES 10/14 07/02/14 21 1406787 000362 FEDERAL EXPRESS 1,180.92 .00 148498911 TDD 10/14 07/31/14 21 1407382 000362 FEDERAL EXPRESS 14.71 .00 148498911 TDD TOTAL POSTAGE/FREIGHT CHARGES .00 1,195.63 .00 Packet Pg. 683 544620 R/L−BUILDINGS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 690.00 .00 A STORAGE SOLUTIONS OF DE TOTAL R/L−BUILDINGS .00 690.00 .00 545990 INSURANCE−OTHER 10/14 07/01/14 19 BUDGET−5 434.00 GENERAL LIABILITY RUN DATE 08/20/2014 TIME 09:51:04 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 6 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 545990 INSURANCE−OTHER (cont’d) TOTAL INSURANCE−OTHER .00 434.00 .00 546640 RM−EQUIPMENT 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 115.00 .00 COPY PRODUCTS COMPANY−FT TOTAL RM−EQUIPMENT .00 115.00 .00 546644 RM−VEHICLES−FLEET 10/14 08/12/14 19 FLT BILL 373.32 JULY 14 FLEET BILL TOTAL RM−VEHICLES−FLEET .00 373.32 .00 549900 MISCELLANEOUS CHARGES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 90.00 .00 THE TROPHY CENTER INC. TOTAL MISCELLANEOUS CHARGES .00 90.00 .00 549901 LEGAL ADVERTISING 10/14 07/10/14 21 1406974 21201551 HALIFAX MEDIA GR 74.10 .00 2028429 TDD TOTAL LEGAL ADVERTISING .00 74.10 .00 549905 MOTOR VEHICLE REPORTS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 47.07 .00 ACCUFACTS PRE EMPLOYMENT TOTAL MOTOR VEHICLE REPORTS .00 47.07 .00 549906 BACKGROUND CHECKS 10/14 07/10/14 21 V1406954 011218 DRUG FREE WORKPL 111.00 .00 TDD 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 24.00 .00 FDLE CCHINET 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 24.00 .00 FDLE CCHINET 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 24.95 .00 TALX CORPORATION TOTAL BACKGROUND CHECKS .00 183.95 .00 551001 OFFICE SUPPLIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 171.70 .00 STAPLS3145393726000 TOTAL OFFICE SUPPLIES .00 171.70 .00 552010 FLEET FUEL 10/14 07/29/14 21 2872 014799 BANK OF AMERICA 50.36 .00 PILOT 00000919 10/14 07/29/14 21 2872 014799 BANK OF AMERICA 70.75 .00 MACCLENNY CITGO 10/14 07/29/14 21 2872 014799 BANK OF AMERICA −50.36 .00 PILOT 00000919 10/14 07/29/14 21 2872 014799 BANK OF AMERICA −70.75 .00 MACCLENNY CITGO 10/14 08/07/14 19 CORJFB −73.75 RECLASS Packet Pg. 684 10/14 08/12/14 19 FLT BILL 257.24 JULY 14 FLEET BILL TOTAL FLEET FUEL .00 183.49 .00 552014 GASOLINE & SPECIAL FUELS 10/14 07/29/14 11 .00 ESTABLISH FOR CREDIT CARD 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 50.36 .00 PILOT 00000919 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 70.75 .00 MACCLENNY CITGO RUN DATE 08/20/2014 TIME 09:51:04 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 7 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 552014 GASOLINE & SPECIAL FUELS (cont’d) 10/14 08/07/14 19 CORJFB 73.75 RECLASS TOTAL GASOLINE & SPECIAL FUELS .00 194.86 .00 552800 COMPUTER SUPPLIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 50.00 .00 CVSPHARMACY #4440 Q03 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 103.20 .00 GIGAPARTS (INTERNET) 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 303.97 .00 STAPLS3145393726000 TOTAL COMPUTER SUPPLIES .00 457.17 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 35.00 .00 FLORIDA LEAGUE OF CITIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 49.00 .00 CTC CONSTANTCONTACT.COM TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 84.00 .00 555001 TRAINING/EDUCATION EXPENS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 399.00 .00 VISIT FLORIDA SERVICE CEN 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 399.00 .00 VISIT FLORIDA SERVICE CEN TOTAL TRAINING/EDUCATION EXPENS .00 798.00 .00 581210 DESTIN FIRE DEPARTMENT 10/14 07/17/14 21 1407104 010851 DESTIN FIRE CONT 58,326.88 .00 JUNE2014 TOTAL DESTIN FIRE DEPARTMENT .00 58,326.88 .00 591001 BT−GENERAL FUND 10/14 07/01/14 19 BUDGET−4 45,961.00 JULY 2014 TOTAL BT−GENERAL FUND .00 45,961.00 .00 TOTAL 2ND TDT−ADMINISTRATION .00 188,543.02 .00 Packet Pg. 685 RUN DATE 08/20/2014 TIME 09:51:04 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 8 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 10/14 07/09/14 22 5,389.60 PAYROLL CHARGES 10/14 07/23/14 22 6,653.20 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 12,042.80 .00 521000 FICA TAXES 10/14 07/09/14 22 390.29 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 486.95 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 877.24 .00 522000 RETIREMENT CONTRIBUTIONS 10/14 07/09/14 22 397.21 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 490.34 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 887.55 .00 523000 LIFE & HEALTH INSURANCE 10/14 07/09/14 22 1,087.50 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 36.36 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 6.93 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 6.90 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 1,087.50 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 36.36 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 6.90 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 6.93 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 2,275.38 .00 523012 CONTRA L&H INS (REBATE) 10/14 07/09/14 19 REBATE −60.00 INSURANCE REBATE ALLOCATI 10/14 07/23/14 19 REBATE −60.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −120.00 .00 524000 WORKERS’ COMPENSATION 10/14 07/01/14 19 BUDGET−3 47.00 JULY 14 TOTAL WORKERS’ COMPENSATION .00 47.00 .00 540001 TRAVEL IN−COUNTY 10/14 07/24/14 13 −1,900.00 BT−CA−14−32 TOTAL TRAVEL IN−COUNTY −1,900.00 .00 .00 540002 TRAVEL OUT−OF−COUNTY Packet Pg. 686 10/14 07/02/14 21 1406841 EMP00269 APRIL SARVER 102.78 .00 PORTLND OR 6/12−15/14 10/14 07/17/14 21 1407120 20300910 LINDSAY B GOWING 104.00 .00 PITTSBRG 5/31−6/6/14 10/14 07/24/14 13 −186.00 BT−CA−14−32 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 5.00 .00 TRIMET TVM 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 25.00 .00 AMERICAN AI 0010268521736 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 25.00 .00 AMERICAN AI 0010268685555 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 250.00 .00 DELTA AIR 0062363418159 RUN DATE 08/20/2014 TIME 09:51:04 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 9 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 540002 TRAVEL OUT−OF−COUNTY (cont’d) 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 474.00 .00 AMERICAN AI 0017459370335 TOTAL TRAVEL OUT−OF−COUNTY −186.00 985.78 .00 540005 TRAVEL LODGING EXPENSES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 700.74 .00 HILTON HOTELS TOTAL TRAVEL LODGING EXPENSES .00 700.74 .00 541011 CELLULAR PHONES/PAGERS 10/14 07/10/14 21 1407042 20900128 VERIZON WIRELESS 80.02 .00 5/24−6/23/14 TDD 10/14 07/17/14 21 1407203 20900128 VERIZON WIRELESS 99.20 .00 5/24−6/23/14 ECCC 10/14 07/24/14 13 400.00 BT−CA−14−32 10/14 07/31/14 21 1407470 20900128 VERIZON WIRELESS 80.02 .00 6/8−7/7/14 TDD TOTAL CELLULAR PHONES/PAGERS 400.00 259.24 .00 542001 POSTAGE/FREIGHT CHARGES 10/14 07/24/14 13 −400.00 BT−CA−14−32 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 466.36 .00 HARGROVE INC TOTAL POSTAGE/FREIGHT CHARGES −400.00 466.36 .00 544620 R/L−BUILDINGS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 210.00 .00 A STORAGE SOLUTIONS OF DE TOTAL R/L−BUILDINGS .00 210.00 .00 545990 INSURANCE−OTHER 10/14 07/01/14 19 BUDGET−5 60.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 60.00 .00 548001 PROMOTIONAL ACTIVITIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 248.80 .00 EPROMOS PROMOTIONAL PR 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 809.75 .00 FAVORFAVOR LLC TOTAL PROMOTIONAL ACTIVITIES .00 1,058.55 .00 548002 EVENT PROMOTIONAL ACTIVTY 10/14 07/10/14 21 1406995 21201439 LIFE’S A BEACH P 760.00 .00 FLYER DESIGN 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA −84.76 .00 SQ CREATIVE CELEBRATIONS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 11.00 .00 DOLRTREE 3577 00035774 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 27.88 .00 TOM THUMB #58 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 43.00 .00 SOUTHERN STAR DOLPHIN CRU 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 90.50 .00 PANERA BREAD #902 Packet Pg. 687 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 105.43 .00 WM SUPERCENTER #3439 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 120.84 .00 ARAMARK EMERALD CAAST CON 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 139.48 .00 WAL−MART #0919 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 139.98 .00 FEDEXOFFICE 00015917 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 261.54 .00 ENTERPRISE RENT−A−CAR 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 262.12 .00 IMAGE PRINTING & DIGITAL 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 322.60 .00 WM SUPERCENTER #1362 RUN DATE 08/20/2014 TIME 09:51:04 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 10 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548002 EVENT PROMOTIONAL ACTIVTY (cont’d) 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 404.80 .00 MARINA CAFE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 465.00 .00 HEROMAN SERVICES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 820.97 .00 SQ BARRIOS CELEBRATIONS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 923.00 .00 SQ CREATIVE CELEBRATIONS TOTAL EVENT PROMOTIONAL ACTIVTY .00 4,813.38 .00 548003 TRADE SHOW FEES 10/14 07/02/14 21 1406848 21001779 SMALL MARKET MEE 1,495.00 .00 REGISTRATION 10/14 07/10/14 21 1406938 21001821 COLLINSON & COMP 3,150.00 .00 REGISTRATION 10/14 07/17/14 21 1407170 21001779 SMALL MARKET MEE 5,000.00 .00 P/O 21401443 TOTAL TRADE SHOW FEES .00 9,645.00 .00 548010 AGENCY BASE SVCS−MONTHLY 10/14 07/02/14 21 1406832 21300295 PETER A MAYER AD 1,522.46 .00 TRAVEL HARD COST 10/14 07/10/14 21 1407009 21300295 PETER A MAYER AD 2,350.25 .00 TRAVEL HARD COST 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS TOTAL AGENCY BASE SVCS−MONTHLY .00 95,035.21 .00 548011 AGENCY SVCS−OTHER 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 1,782.50 .00 TO88CO−OP,GRPS,MEDIA 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 3,622.50 .00 TO88 CO−OP,GRPS,MEDIA 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 8,337.50 .00 TO88CO−OP,GRPS MEDIA 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 13,627.50 .00 TO88CO−OP,GRPS,MEDIA TOTAL AGENCY SVCS−OTHER .00 27,370.00 .00 548020 WEBSITE DEV & MAINTENANCE 10/14 07/02/14 21 1406832 21300295 PETER A MAYER AD 431.25 .00 TO138 LEISURE WEBSITE 10/14 07/02/14 21 1406832 21300295 PETER A MAYER AD 948.75 .00 TO140 ECOTOURISM TOTAL WEBSITE DEV & MAINTENANCE .00 1,380.00 .00 548048 GROUP & CONVEN CAMPAIGN 10/14 07/02/14 21 1406832 21300295 PETER A MAYER AD 1,772.50 .00 TO120JAN−DEC PRINT14 10/14 07/17/14 21 21401443−01 21001779 SMALL MARKET MEE .00 −5,000.00 CHANGE ORDER − 3 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 249.00 .00 TO122 JAN−DEC GROUPS 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 500.00 .00 TO122JAN DALLAS BRIDA Packet Pg. 688 10/14 07/17/14 21 1407159 21300295 PETER A MAYER AD 495.00 .00 TO124 MAY SPORTS EVNT 10/14 07/31/14 21 00245700 21300295 PETER A MAYER AD 11,357.50 .00 TO120R JAN−DEC PRINT 10/14 07/31/14 21 00245700 21300295 PETER A MAYER AD −11,357.50 .00 TO120R JAN−DEC PRINT 10/14 07/31/14 21 1407436 21300295 PETER A MAYER AD 11,357.50 .00 TO120R JAN−DEC PRINT TOTAL GROUP & CONVEN CAMPAIGN .00 14,374.00 −5,000.00 548049 BRANDING RUN DATE 08/20/2014 TIME 09:51:05 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 11 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548049 BRANDING 10/14 07/02/14 21 1406832 21300295 PETER A MAYER AD 4,485.00 .00 TO132 BRAND CAMPAIGN TOTAL BRANDING .00 4,485.00 .00 548050 SPONSORSHIPS 10/14 07/02/14 21 21401084−01 1406820 20700043 MUSICAL ECHOES 1,271.79 −6,800.00 SPECIAL EVENT AND SPONSOR TOTAL SPONSORSHIPS .00 1,271.79 −6,800.00 548070 ADVERTISING 10/14 07/02/14 21 21401253−01 1406764 21001821 COLLINSON & COMP 24,549.00 −24,549.00 FULL PAGE AD INSERTION VF 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 1,025.34 .00 CLEAR CHANNEL OUTDOOR TOTAL ADVERTISING .00 25,574.34 −24,549.00 549906 BACKGROUND CHECKS 10/14 07/10/14 21 V1406954 011218 DRUG FREE WORKPL 37.00 .00 TDD TOTAL BACKGROUND CHECKS .00 37.00 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 195.00 .00 RCMA TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 305.00 .00 555001 TRAINING/EDUCATION EXPENS 10/14 07/17/14 21 1407171 21400265 SOUTHEAST TOURIS 1,120.00 .00 REGISTRATION TOTAL TRAINING/EDUCATION EXPENS .00 1,120.00 .00 564703 COMPUTER EQUIPMENT 10/14 07/16/14 11 .00 ESTABLISHED PER CD 10/14 07/23/14 17 21401665−01 009744 DELL MARKETING L 1,665.40 TABLET/LAPTOP COMPUTER, D 10/14 07/23/14 17 21401665−02 009744 DELL MARKETING L 209.98 TABLET DOCK − DAO (332−23 10/14 07/23/14 17 21401665−03 009744 DELL MARKETING L 119.98 CUS, KYBD, MSE, US, WRLES 10/14 07/23/14 17 21401665−04 009744 DELL MARKETING L 89.98 TARGUS RUGGED MAX PRO CAS 10/14 07/24/14 13 2,086.00 BT−CA−14−32 TOTAL COMPUTER EQUIPMENT 2,086.00 .00 2,085.34 TOTAL 3RD TDT−C.C. PROMOTIONS .00 205,161.36 −34,263.66 Packet Pg. 689 RUN DATE 08/20/2014 TIME 09:51:05 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 12 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 10/14 07/09/14 22 26,888.67 PAYROLL CHARGES 10/14 07/23/14 22 23,110.68 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 49,999.35 .00 512020 SALARIES/WAGES−PART−TIME 10/14 07/09/14 22 642.92 PAYROLL CHARGES 10/14 07/23/14 22 1,129.93 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME .00 1,772.85 .00 514010 OVERTIME 10/14 07/09/14 22 1,641.60 PAYROLL CHARGES 10/14 07/23/14 22 271.32 PAYROLL CHARGES TOTAL OVERTIME .00 1,912.92 .00 521000 FICA TAXES 10/14 07/09/14 22 2,158.27 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 1,801.67 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 3,959.94 .00 522000 RETIREMENT CONTRIBUTIONS 10/14 07/09/14 22 2,372.24 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 1,851.59 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 4,223.83 .00 523000 LIFE & HEALTH INSURANCE 10/14 07/09/14 22 350.00 PAYROLL CHARGES 10/14 07/09/14 22 3,262.50 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 169.68 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 36.96 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 36.80 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 2,900.00 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 350.00 PAYROLL CHARGES 10/14 07/23/14 22 157.56 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 34.50 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 34.65 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 7,332.65 .00 523012 CONTRA L&H INS (REBATE) 10/14 07/09/14 19 REBATE −180.00 INSURANCE REBATE ALLOCATI Packet Pg. 690 10/14 07/23/14 19 REBATE −160.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −340.00 .00 524000 WORKERS’ COMPENSATION 10/14 07/01/14 19 BUDGET−3 1,342.00 JULY 14 TOTAL WORKERS’ COMPENSATION .00 1,342.00 .00 RUN DATE 08/20/2014 TIME 09:51:05 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 13 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534001 CS−GENERAL FUND ADMIN 534001 CS−GENERAL FUND ADMIN 10/14 07/01/14 19 BUDGET−1 14,686.00 GEN FUND ADMINISTRATION TOTAL CS−GENERAL FUND ADMIN .00 14,686.00 .00 540002 TRAVEL OUT−OF−COUNTY 10/14 07/10/14 21 1406992 20201306 WILLIAM G LEAMAN 448.08 .00 AMELIA ISLD 1/5−8/14 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 25.00 .00 DELTA AIR 0068242335897 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 33.29 .00 HERTZ RENT−A−CAR TOTAL TRAVEL OUT−OF−COUNTY .00 506.37 .00 541010 COMMUNICATIONS SERVICE 10/14 07/02/14 21 1406769 002790 COX COMMUNICATIO 70.08 .00 ECCC TOTAL COMMUNICATIONS SERVICE .00 70.08 .00 541011 CELLULAR PHONES/PAGERS 10/14 07/09/14 19 MOBILEDV −15.00 7/10/14 MOBILE DEVICE 10/14 07/17/14 21 1407203 20900128 VERIZON WIRELESS 318.84 .00 5/24−6/23/14 ECCC 10/14 07/17/14 20 1401220 20900128 VERIZON WIRELESS −228.20 .00 7/24−8/23/13 TDD 10/14 07/17/14 20 1401222 20900128 VERIZON WIRELESS −228.02 .00 8/24−9/23/13 CONV 10/14 07/17/14 20 1401232 20900128 VERIZON WIRELESS −228.16 .00 9/24−10/23/13 CONV 10/14 07/23/14 19 MOBILEDV −15.00 7/24/14 MOBILE DEVICE 10/14 07/25/14 19 CORJDC 684.38 RECLASS STALEDATED CHCKS TOTAL CELLULAR PHONES/PAGERS .00 288.84 .00 542001 POSTAGE/FREIGHT CHARGES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 7.20 .00 UPS 2955H38MHKE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 11.88 .00 UPS 1Z69Y20V0398782693 TOTAL POSTAGE/FREIGHT CHARGES .00 19.08 .00 544640 R/L−EQUIPMENT 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 136.50 .00 CULLIGAN WATER SOLUTIO TOTAL R/L−EQUIPMENT .00 136.50 .00 545990 INSURANCE−OTHER 10/14 07/01/14 19 BUDGET−5 5,219.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 5,219.00 .00 547002 PRINTING & BINDING 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 47.74 .00 IMAGE PRINTING & DIGITAL Packet Pg. 691 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 73.79 .00 COASTAL BUSINESS PRODUCTS TOTAL PRINTING & BINDING .00 121.53 .00 549122 BANK CHARGES 10/14 07/23/14 19 BK CHGS 145.64 518089424342749 10/14 07/24/14 19 CC AMEX 328.98 JUNE 2014 AMER EXPRESS TOTAL BANK CHARGES .00 474.62 .00 RUN DATE 08/20/2014 TIME 09:51:05 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 14 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549122 BANK CHARGES (cont’d) 549900 MISCELLANEOUS CHARGES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 25.00 .00 FDEP PAYMENT SYSTEM TOTAL MISCELLANEOUS CHARGES .00 25.00 .00 549906 BACKGROUND CHECKS 10/14 07/10/14 21 V1406954 011218 DRUG FREE WORKPL 37.00 .00 TDD TOTAL BACKGROUND CHECKS .00 37.00 .00 551001 OFFICE SUPPLIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 9.96 .00 OFFICE DEPOT #206 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 11.37 .00 STAPLES 00118828 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 27.67 .00 OFFICE DEPOT #1214 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 32.94 .00 STAPLES 00118828 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 35.08 .00 OFFICE DEPOT #206 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 51.87 .00 OFFICE DEPOT #1214 TOTAL OFFICE SUPPLIES .00 168.89 .00 552800 COMPUTER SUPPLIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 12.50 .00 STAPLES 00118828 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 46.57 .00 OFFICE DEPOT #1214 TOTAL COMPUTER SUPPLIES .00 59.07 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 10/14 07/24/14 13 1,000.00 BT−CA−14−32 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 455.00 .00 IAAM INC 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 455.00 .00 IAAM INC 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 485.00 .00 PROF CONV MGMT ASSN TOTAL BOOK/PUB/SUB/MEMBERSHIPS 1,000.00 1,395.00 .00 555001 TRAINING/EDUCATION EXPENS 10/14 07/24/14 13 −1,000.00 BT−CA−14−32 TOTAL TRAINING/EDUCATION EXPENS −1,000.00 .00 .00 TOTAL 3RD TDT−C.C. ADMIN .00 93,410.52 .00 Packet Pg. 692 RUN DATE 08/20/2014 TIME 09:51:05 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 15 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534200 CS−SECURITY 10/14 07/17/14 21 1407100 21200786 CUTLASS SECURITY 887.00 .00 6/19−27/14 ECCC 10/14 07/24/14 21 1407242 21200786 CUTLASS SECURITY 2,131.50 .00 6/30−7/5/14 CONV CTR TOTAL CS−SECURITY .00 3,018.50 .00 534500 CS−PERSONNEL 10/14 07/02/14 21 V1406809 009350 KELLY SERVICES,I 141.68 .00 WOLFENDEN 6/15/14 10/14 07/02/14 21 1406813 21101150 LANDRUM STAFFING 395.40 .00 MCCLELLAND 5/3/14 10/14 07/02/14 21 1406813 21101150 LANDRUM STAFFING 467.89 .00 KEIGANS 5/3/14 10/14 07/10/14 21 V1406988 009350 KELLY SERVICES,I 125.92 .00 FUSCO 6/15/14 10/14 07/10/14 21 V1406988 009350 KELLY SERVICES,I 212.49 .00 NICHOLS 6/15/14 10/14 07/10/14 21 V1406988 009350 KELLY SERVICES,I 495.81 .00 ALVIS 6/8−15/14 10/14 07/17/14 21 1407141 21101150 LANDRUM STAFFING 39.54 .00 MITCHELL 6/28/14 10/14 07/17/14 21 V1407139 009350 KELLY SERVICES,I 141.68 .00 WOLFENDEN 6/22/14 10/14 07/17/14 21 V1407139 009350 KELLY SERVICES,I 1,552.20 .00 CONV CTR 6/22/14 10/14 07/17/14 21 1407155 20900514 TAMPA SERVICE CO 67.90 .00 CONV CTR 6/22/14 10/14 07/17/14 21 1407155 20900514 TAMPA SERVICE CO 733.32 .00 CONV CTR 6/22/14 10/14 07/17/14 21 1407155 20900514 TAMPA SERVICE CO 1,575.28 .00 CONV CTR 6/15/14 10/14 07/17/14 21 1407155 20900514 TAMPA SERVICE CO 1,636.39 .00 CONV CTR 4/13/14 10/14 07/24/14 21 V1407270 009350 KELLY SERVICES,I 141.68 .00 WOLFENDEN 6/29/14 10/14 07/24/14 21 V1407270 009350 KELLY SERVICES,I 499.75 .00 ALVIS 6/29/14 10/14 07/24/14 21 1407296 20900514 TAMPA SERVICE CO 960.78 .00 CONV CTR 6/29/14 10/14 07/24/14 13 15,000.00 BT−CA−14−32 10/14 07/31/14 21 V1407412 009350 KELLY SERVICES,I 84.75 .00 DEDICKE 7/13/14 10/14 07/31/14 21 V1407412 009350 KELLY SERVICES,I 198.35 .00 WOLFENDEN 7/6/14 10/14 07/31/14 21 V1407412 009350 KELLY SERVICES,I 389.57 .00 ALVIS 7/13/14 TOTAL CS−PERSONNEL 15,000.00 9,860.38 .00 534751 CS−RIGGING/PRODUCTION 10/14 07/24/14 13 −3,000.00 BT−CA−14−32 TOTAL CS−RIGGING/PRODUCTION −3,000.00 .00 .00 534754 CS−SHOW DECORATIONS 10/14 07/24/14 13 10,000.00 BT−CA−14−32 TOTAL CS−SHOW DECORATIONS 10,000.00 .00 .00 534757 CS−ENTERTAINMENT 10/14 07/24/14 13 −10,000.00 BT−CA−14−32 10/14 07/24/14 13 −15,000.00 BT−CA−14−32 TOTAL CS−ENTERTAINMENT −25,000.00 .00 .00 Packet Pg. 693 544640 R/L−EQUIPMENT 10/14 07/17/14 21 21401558−01 1407188 20801842 BRENDON GRIMES D 2,070.00 −2,070.00 RENT 40’ OF 12" BOX TRUSS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 553.61 .00 DISPOSAL SERVICES, LLC TOTAL R/L−EQUIPMENT .00 2,623.61 −2,070.00 549900 MISCELLANEOUS CHARGES RUN DATE 08/20/2014 TIME 09:51:06 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 16 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549900 MISCELLANEOUS CHARGES 10/14 07/02/14 21 V1406776 006052 DON W HOWARD CLE 69.50 .00 1601378 TDD 10/14 07/14/14 19 AJEJBC 700.00 TRNSF PAY TO 19829833 10/14 07/24/14 13 3,000.00 BT−CA−14−32 TOTAL MISCELLANEOUS CHARGES 3,000.00 769.50 .00 552751 C.C. SPECIAL EVENTS 10/14 07/17/14 20 21400222−01 1401120 20401432 ATLANTA RIGGING −309.88 309.88 MOTOR CONTROL ASSEMBLY (P 10/14 07/17/14 20 21400222−02 1401120 20401432 ATLANTA RIGGING −334.00 334.00 50’ SINGLE PHASE MOTOR CA 10/14 07/25/14 19 CORJDC 643.88 RECLASS STALEDATED CHCKS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 20.00 .00 THE SOUND COUNCIL, LLC 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 66.00 .00 BATTERY WAREHOUSE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 125.00 .00 THE SOUND COUNCIL, LLC 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 130.26 .00 ARAMARK EMERALD CAAST CON 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 151.07 .00 ARAMARK EMERALD CAAST CON 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 162.12 .00 ARAMARK EMERALD CAAST CON 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 201.28 .00 LIGHT THEATRICS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 222.06 .00 PRO SOUND 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 224.35 .00 SAPSIS RIGGING INC 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 312.77 .00 ARAMARK EMERALD CAAST CON 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 314.18 .00 ARAMARK EMERALD CAAST CON 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 350.00 .00 LIVESTREAM TOTAL C.C. SPECIAL EVENTS .00 2,279.09 643.88 564751 C.C. SPECIAL EVENTS 10/14 07/03/14 17 21401592−01 GM000344 PANHANDLE ALARM .00 RELOCATE EXISTING CAMERA 10/14 07/03/14 17 21401592−02 GM000344 PANHANDLE ALARM .00 INSTALL NEW BOSCH AUTODOM 10/14 07/03/14 17 21401592−03 GM000344 PANHANDLE ALARM .00 CONNECT BOTH CAMERAS TO E 10/14 07/03/14 17 21401592−04 GM000344 PANHANDLE ALARM 3,911.06 LINE ITEM 1−3 TOTAL COST 10/14 07/17/14 20 21400130−01 1401120 20401432 ATLANTA RIGGING −3,546.00 3,546.00 CM LODESTAR MODEL F HOIST 10/14 07/17/14 20 21400130−02 1401120 20401432 ATLANTA RIGGING −75.64 75.64 SWIVEL HOOK MODELS AA−F 10/14 07/17/14 20 21400130−03 1401120 20401432 ATLANTA RIGGING −109.20 109.20 MOTOR WIRING PACKAGE − SI 10/14 07/17/14 20 21400130−04 1401120 20401432 ATLANTA RIGGING −790.40 790.40 STAR GRADE CHAIN 1/4" PER 10/14 07/17/14 20 21400130−05 1401120 20401432 ATLANTA RIGGING −148.26 148.26 CHAIN CAPTURE SYSTEM FOR 10/14 07/17/14 20 21400130−06 1401120 20401432 ATLANTA RIGGING −157.42 157.42 FREIGHT 10/14 07/25/14 19 CORJDC 4,826.92 RECLASS STALEDATED CHCKS TOTAL C.C. SPECIAL EVENTS .00 .00 8,737.98 TOTAL 3RD TDT−C.C. OPERATIONS .00 18,551.08 7,311.86 Packet Pg. 694 RUN DATE 08/20/2014 TIME 09:51:06 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 17 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 10/14 07/09/14 22 3,990.90 PAYROLL CHARGES 10/14 07/23/14 22 3,930.40 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 7,921.30 .00 521000 FICA TAXES 10/14 07/09/14 22 303.12 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 298.49 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 601.61 .00 522000 RETIREMENT CONTRIBUTIONS 10/14 07/09/14 22 294.13 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 289.67 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 583.80 .00 523000 LIFE & HEALTH INSURANCE 10/14 07/09/14 22 362.50 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 12.12 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 2.31 PAYROLL CHARGES−FRINGE 10/14 07/09/14 22 2.30 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 362.50 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 12.12 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 2.30 PAYROLL CHARGES−FRINGE 10/14 07/23/14 22 2.31 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 758.46 .00 523012 CONTRA L&H INS (REBATE) 10/14 07/09/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI 10/14 07/23/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −40.00 .00 524000 WORKERS’ COMPENSATION 10/14 07/01/14 19 BUDGET−3 25.00 JULY 14 TOTAL WORKERS’ COMPENSATION .00 25.00 .00 531002 PS−OTHER ATTORNEY SVCS 10/14 07/17/14 21 V1407148 010277 NABORS,GIBLIN & 40.49 .00 SANDMAN TOTAL PS−OTHER ATTORNEY SVCS .00 40.49 .00 531100 PS−CONSULTANT Packet Pg. 695 10/14 07/17/14 21 1407182 013714 TAYLOR ENGINEERI 5,467.00 .00 TO8 ANCHORING BUOYS 10/14 07/17/14 21 1407072 20700177 ALCALDE & FAY LT 1,667.00 .00 JUNE2014 10/14 07/31/14 21 1407349 20700177 ALCALDE & FAY LT 1,667.00 .00 JULY2014 RETAINER TOTAL PS−CONSULTANT .00 8,801.00 .00 534010 CS−PARKS CLEANING 10/14 07/17/14 21 V1407135 000428 HORIZONS OF OKAL 9,743.80 .00 JUNE2014 MOBILE CREW RUN DATE 08/20/2014 TIME 09:51:06 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 18 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534010 CS−PARKS CLEANING (cont’d) TOTAL CS−PARKS CLEANING .00 9,743.80 .00 534109 CS−BEACH CLEANING−DESTIN 10/14 07/25/14 19 AJEJDF 4,852.05 ROLLOFF FEES TOTAL CS−BEACH CLEANING−DESTIN .00 4,852.05 .00 534110 CS−BEACH CLEAN−OK ISLAND 10/14 07/25/14 19 AJEJDF 1,494.57 ROLLOFF FEES TOTAL CS−BEACH CLEAN−OK ISLAND .00 1,494.57 .00 534111 CS−TURTLE WATCH PROGRAM 10/14 07/10/14 21 1406966 010554 GEORGE W GRAY 7,833.33 .00 TURTLE MONITORING TOTAL CS−TURTLE WATCH PROGRAM .00 7,833.33 .00 534500 CS−PERSONNEL 10/14 07/24/14 11 .00 ESTABLISH PER CD TOTAL CS−PERSONNEL .00 .00 .00 541011 CELLULAR PHONES/PAGERS 10/14 07/10/14 21 1407042 20900128 VERIZON WIRELESS 59.60 .00 5/24−6/23/14 TDD 10/14 07/31/14 21 1407470 20900128 VERIZON WIRELESS 40.01 .00 6/8−7/7/14 TDD TOTAL CELLULAR PHONES/PAGERS .00 99.61 .00 545990 INSURANCE−OTHER 10/14 07/01/14 19 BUDGET−5 43.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 43.00 .00 549906 BACKGROUND CHECKS 10/14 07/02/14 21 1406790 006534 FLORIDA DEPT OF 40.50 .00 TDD TOTAL BACKGROUND CHECKS .00 40.50 .00 563490 OTHER IMPROVEMENTS 10/14 07/16/14 13 −109,350.00 BT−14−43 10/14 07/17/14 21 1407182 013714 TAYLOR ENGINEERI 1,356.00 .00 TO9 OKAL ISL DUNE W/O 10/14 07/17/14 21 1407182 013714 TAYLOR ENGINEERI 4,045.00 .00 TO1 GREENSHORES PH1 TOTAL OTHER IMPROVEMENTS −109,350.00 5,401.00 .00 563753 ARTIFICIAL REEF 10/14 07/17/14 21 1407182 013714 TAYLOR ENGINEERI 1,027.50 .00 TO5 ARTIFICIAL REEF Packet Pg. 696 TOTAL ARTIFICIAL REEF .00 1,027.50 .00 581702 CITY OF DESTIN 10/14 07/31/14 21 V1407365 004710 CITY OF DESTIN 139,348.00 .00 W DESTIN BCH RESTORE TOTAL CITY OF DESTIN .00 139,348.00 .00 591001 BT−GENERAL FUND RUN DATE 08/20/2014 TIME 09:51:06 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 19 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 591001 BT−GENERAL FUND 10/14 07/01/14 19 BUDGET−4 39,915.00 JULY 2014 10/14 07/16/14 13 138,300.00 BT−14−44 10/14 07/18/14 19 AJEJCG 138,300.00 BUDGET TRANSFER TOTAL BT−GENERAL FUND 138,300.00 178,215.00 .00 591201 BT−DEBT SERVICE FUND 10/14 07/01/14 19 BUDGET−4 27,101.00 JULY 2014 TOTAL BT−DEBT SERVICE FUND .00 27,101.00 .00 599010 RESERVE/CASH CARRYFORWARD 10/14 07/16/14 13 −138,300.00 BT−14−44 TOTAL RESERVE/CASH CARRYFORWARD −138,300.00 .00 .00 TOTAL 1ST TDT−BEACHES & PARKS −109,350.00 393,891.02 .00 Packet Pg. 697 RUN DATE 08/20/2014 TIME 09:51:06 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 20 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 10/14 07/24/14 21 1407342 21000287 WILLDAN FINANCIA 1,050.00 .00 SPEC DIST ADM2014/15 TOTAL CS−CONSULTING .00 1,050.00 .00 549004 COMMISSIONS−PROP APPRAISE 10/14 07/10/14 21 V1407020 004028 SMITH TIMOTHY P 1,418.84 .00 OKAL BCH RESTORE MSBU TOTAL COMMISSIONS−PROP APPRAISE .00 1,418.84 .00 549005 COMMISSIONS−TAX COLLECTOR 10/14 07/18/14 24 000004 BENJAMIN F ANDER 1.13 6/14 ACH TOTAL COMMISSIONS−TAX COLLECTOR .00 1.13 .00 591201 BT−DEBT SERVICE FUND 10/14 07/01/14 19 BUDGET−4 29,167.00 JULY 2014 TOTAL BT−DEBT SERVICE FUND .00 29,167.00 .00 TOTAL SPECIAL ASSESSMENT .00 31,636.97 .00 Packet Pg. 698 RUN DATE 08/20/2014 TIME 09:51:06 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 21 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534500 CS−PERSONNEL 10/14 07/17/14 20 1401173 20800182 LABOR READY SOUT −225.28 .00 CONV CTR 10/26/13 10/14 07/17/14 20 1401173 20800182 LABOR READY SOUT −225.28 .00 CONV CTR 11/1/13 10/14 07/17/14 21 1407155 20900514 TAMPA SERVICE CO 434.56 .00 CONV CTR 6/15/14 10/14 07/17/14 21 1407155 20900514 TAMPA SERVICE CO 628.08 .00 CONV CTR 6/22/14 10/14 07/17/14 21 1407155 20900514 TAMPA SERVICE CO 325.92 .00 CONV CTR 4/13/14 10/14 07/24/14 21 1407296 20900514 TAMPA SERVICE CO 638.26 .00 CONV CTR 6/29/14 10/14 07/25/14 19 CORJDC 450.56 RECLASS STALEDATED CHCKS TOTAL CS−PERSONNEL .00 2,026.82 .00 534607 CS−LAWN SERVICE 10/14 07/24/14 21 1407326 20501188 TRUGREEN COMPANI 745.00 .00 CONV CTR6052052247 TOTAL CS−LAWN SERVICE .00 745.00 .00 534900 CS−OTHER 10/14 07/02/14 21 1406748 21300706 AUS FLORIDA GROU 242.95 .00 792423935 CONV CTR 10/14 07/17/14 21 1407075 21300706 AUS FLORIDA GROU 242.95 .00 792423935 TDD 10/14 07/24/14 21 1407219 21300706 AUS FLORIDA GROU 242.95 .00 792423935TDD TOTAL CS−OTHER .00 728.85 .00 543001 UTILITIES−ELECTRIC 10/14 07/10/14 21 1406973 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 10/14 07/10/14 21 1406973 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 10/14 07/10/14 21 1406973 000387 GULF POWER COMPA 723.02 .00 1540 HIGHWAY 98 E 10/14 07/10/14 21 1406973 000387 GULF POWER COMPA 3,126.52 .00 1250 MIRACLE STRIP PKWY 10/14 07/17/14 21 1407129 000387 GULF POWER COMPA 23.05 .00 1250 MIRACLE STRIP PKWY 10/14 07/17/14 21 1407129 000387 GULF POWER COMPA 20,404.13 .00 1250 MIRACLE STRIP PKWY 10/14 08/07/14 21 1407712 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 10/14 08/07/14 21 1407712 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 10/14 08/07/14 21 1407712 000387 GULF POWER COMPA 854.91 .00 1540 HIGHWAY 98 E 10/14 08/07/14 21 1407712 000387 GULF POWER COMPA 3,126.52 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−ELECTRIC .00 28,344.31 .00 543002 UTILITIES−WATER 10/14 07/10/14 21 1406973 000387 GULF POWER COMPA 156.74 .00 1250 MIRACLE STRIP PKWY 10/14 08/07/14 21 1407712 000387 GULF POWER COMPA 220.45 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−WATER .00 377.19 .00 543004 UTILITIES−GARBAGE 10/14 07/10/14 21 1407057 006405 WASTE MANAGEMENT 240.55 .00 797092222331 TDD Packet Pg. 699 10/14 07/10/14 21 1406912 20502035 ALLIED SERVICES 208.19 .00 ECCC 10/14 07/17/14 21 1407209 006405 WASTE MANAGEMENT 1,979.39 .00 800745522337 CONV CTR TOTAL UTILITIES−GARBAGE .00 2,428.13 .00 543005 UTILITIES−GAS 10/14 07/17/14 21 1407154 003198 OKALOOSA GAS DIS 263.48 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−GAS .00 263.48 .00 RUN DATE 08/20/2014 TIME 09:51:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 22 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 543005 UTILITIES−GAS (cont’d) 543010 UTILITIES−WATER & SEWER 10/14 07/16/14 19 W&S PMTS 74.90 485295−533830 10/14 07/16/14 19 W&S PMTS 4,975.09 901365−295770 TOTAL UTILITIES−WATER & SEWER .00 5,049.99 .00 544640 R/L−EQUIPMENT 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 825.28 .00 SUNBELT RENTALS INC PCG TOTAL R/L−EQUIPMENT .00 825.28 .00 546620 RM−FACILITIES 10/14 07/02/14 21 21401227−01 1406805 20801767 HY−TECH LANDSCAP 13,800.00 −13,800.00 PROVIDE ALL LABOR & MATER 10/14 07/10/14 21 1406945 001527 CRESTVIEW READY 472.00 .00 2500 R25−57 FIBER 10/14 07/17/14 21 21401443−01 21001779 SMALL MARKET MEE .00 .00 2014 BREAKFAST DAY 2 SPON 10/14 07/17/14 20 1401246 20701398 ZEE COMPANY INC −305.00 .00 NOV2013 BILLING 10/14 07/23/14 17 21401663−01 20500319 BEL−MAC ROOFING 2,400.00 REPAIR LEAKING ROOF PANEL 10/14 07/24/14 21 1407264 014586 HILLER SYSTEMS I 54.00 .00 ECCC 10/14 07/25/14 19 CORJDC 305.00 RECLASS STALEDATED CHCKS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 29.88 .00 CRESTVIEW WHOLESALE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 29.96 .00 CRESTVIEW WHOLESALE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 50.09 .00 CRESTVIEW WHOLESALE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 27.74 .00 HOLLYWOOD PAINT & COLOR 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 67.86 .00 HOLLYWOOD PAINT & COLOR 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 83.15 .00 1000BULBS.COM 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 225.00 .00 BRYAN PEST CONTROL 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 450.00 .00 HEROMAN SERVICES 10/14 07/31/14 21 1407406 014586 HILLER SYSTEMS I 110.50 .00 TDD TOTAL RM−FACILITIES .00 15,400.18 −11,400.00 546640 RM−EQUIPMENT 10/14 07/17/14 20 1401182 21300731 MOWREY ELEVATOR −125.00 .00 CONV CTR 10/14 07/25/14 19 CORJDC 125.00 RECLASS STALEDATED CHCKS 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 27.00 .00 OK TIRE STORE OF FWB 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 104.95 .00 TTCO MOBILE SVC 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 118.84 .00 WISE EQUIPMENT SALES & 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 153.75 .00 SUNBELT RENTALS #268 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 187.16 .00 DEES PAPER COMPANY INC 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 387.50 .00 MOWERY ELEVATOR COMPANY O 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 637.90 .00 PR CHEMICAL & PAPER SUPPL Packet Pg. 700 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 756.40 .00 JEFCO AIR CONDITIONING & 10/14 07/31/14 21 1407430 21300731 MOWREY ELEVATOR 125.00 .00 ECCC TOTAL RM−EQUIPMENT .00 2,498.50 .00 546644 RM−VEHICLES−FLEET 10/14 08/12/14 19 FLT BILL 206.35 JULY 14 FLEET BILL TOTAL RM−VEHICLES−FLEET .00 206.35 .00 RUN DATE 08/20/2014 TIME 09:51:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 23 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 546644 RM−VEHICLES−FLEET (cont’d) 548001 PROMOTIONAL ACTIVITIES 10/14 07/17/14 21 21401443−01 21001779 SMALL MARKET MEE .00 .00 CHANGE ORDER − 2 TOTAL PROMOTIONAL ACTIVITIES .00 .00 .00 552010 FLEET FUEL 10/14 08/12/14 19 FLT BILL 99.50 JULY 14 FLEET BILL TOTAL FLEET FUEL .00 99.50 .00 552700 JANITORIAL SUPPLIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 165.54 .00 STEWART’S PACKAGING, INC. 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 486.35 .00 SUPREME PAPER SUPPLIES 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 608.96 .00 SUPREME PAPER SUPPLIES TOTAL JANITORIAL SUPPLIES .00 1,260.85 .00 552751 C.C. SPECIAL EVENTS 10/14 07/17/14 21 21401443−01 21001779 SMALL MARKET MEE .00 .00 CHANGE ORDER − 1 10/14 07/17/14 17 21401643−01 20201404 EXECUTIVE OFFICE 5,113.80 CHAIR, MANAGERIAL, BLACK, 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 12.98 .00 RACETRACK ACE HARDWARE 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 23.76 .00 LOWES #00479 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 28.70 .00 GATLIN LUMBER AND SUPPLY 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 88.33 .00 LOWES #00479 10/14 07/29/14 21 V2140238 014799 BANK OF AMERICA 104.93 .00 LOWES #00479 TOTAL C.C. SPECIAL EVENTS .00 258.70 5,113.80 562790 OTHER CONSTRUCTION 10/14 07/10/14 21 001WELCOME 21400154 GENESIS CEI SERV 1,350.00 .00 TO1 WELCOME/VISITOR 10/14 07/10/14 21 001WELCOME 21400154 GENESIS CEI SERV −1,350.00 .00 TO1 WELCOME/VISITOR 10/14 07/10/14 21 001WELCOME 21400154 GENESIS CEI SERV .00 .00 TO1 WELCOME/VISITOR 10/14 07/10/14 21 V1406965 008408 GGI LLC D/B/A GE 1,350.00 .00 TO#1 WELCOME/VISITOR 10/14 07/17/14 21 1407073 21400262 AMERITECH ENTERP 26,090.00 .00 REROOF WELCOME CTR 10/14 07/17/14 21 1407073 21400262 AMERITECH ENTERP 45,850.00 .00 REROOF WELCOME CTR TOTAL OTHER CONSTRUCTION .00 73,290.00 .00 TOTAL 3RD TDT−C.C. MAINTENANCE .00 133,803.13 −6,286.20 Packet Pg. 701 RUN DATE 08/20/2014 TIME 09:51:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 24 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563710 OUTDOOR EXHIBITION PAD 10/14 07/10/14 21 1406967 006087 GULF ATLANTIC CO 102,744.02 .00 MARLER RAMP OUTDOOR 10/14 07/10/14 17 21401619−01 014452 HARRIS FENCE INS 6,865.00 PROVIDE ALL LABOR & MATER 10/14 07/24/14 21 E1407255 002982 FORT WALTON CONC 768.00 .00 2500 PSI/FIBER TOTAL OUTDOOR EXHIBITION PAD .00 103,512.02 6,865.00 563790 OTHER IMPROVEMENTS 10/14 07/17/14 21 1407132 014984 HDR ENGINEERING 1,357.88 .00 TO67 MARLER BOAT RAMP 10/14 07/17/14 21 1407132 014984 HDR ENGINEERING 2,795.75 .00 TO67 MARLER BOAT RAMP TOTAL OTHER IMPROVEMENTS .00 4,153.63 .00 TOTAL 4TH TDT−C.C. CAPITAL .00 107,665.65 6,865.00 Packet Pg. 702 RUN DATE 08/20/2014 TIME 09:51:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 25 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711242 − FDOT URBAN CORR 12 (O) ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 547002 PRINTING & BINDING 10/14 07/02/14 21 21401470−01 1406845 21300007 INTERMOUNTAIN CO 424.35 −424.35 8" X 10.50 RIDE GUIDE, MA TOTAL PRINTING & BINDING .00 424.35 −424.35 TOTAL FDOT URBAN CORR 12 (O) .00 424.35 −424.35 Packet Pg. 703 RUN DATE 08/20/2014 TIME 09:51:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **July Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 26 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:51:03 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’10’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711470 − FDEP DUNE WALKOVERS (C) ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563790 OTHER IMPROVEMENTS 10/14 07/16/14 11 109,350.00 BT−14−43 10/14 07/16/14 13 109,350.00 BA−#117 TOTAL OTHER IMPROVEMENTS 218,700.00 .00 .00 TOTAL FDEP DUNE WALKOVERS (C) 218,700.00 .00 .00 TOTAL TOURIST DEVELOPMENT FUND 109,350.00 1,432,437.11 −26,797.35 TOTAL REPORT 109,350.00 1,432,437.11 −26,797.35 Packet Pg. 704 RUN DATE 08/20/2014 TIME 09:51:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 9 /14 06/05/14 21 V1406106 21200456 GAIL MORGAN 3,166.67 .00 FILM COMMISSION SVCS TOTAL CS−CONSULTING .00 3,166.67 .00 534018 CS−CHAMBER OF COMMERCE 9 /14 06/25/14 20 E1403670 002981 FWB CHAMBER OF C −5,000.00 .00 OCT−DEC2013 9 /14 06/25/14 20 E1404771 002981 FWB CHAMBER OF C −5,000.00 .00 JAN−MAR2014 TOTAL CS−CHAMBER OF COMMERCE .00 −10,000.00 .00 534500 CS−PERSONNEL 9 /14 06/05/14 21 1406101 21101150 LANDRUM STAFFING 230.40 .00 HALSEY 5/17/14 9 /14 06/05/14 21 V1406100 009350 KELLY SERVICES,I 329.08 .00 LISHEFSKI 5/11/14 9 /14 06/05/14 21 V1406100 009350 KELLY SERVICES,I 372.90 .00 THATCHER 5/11/14 9 /14 06/05/14 21 V1406100 009350 KELLY SERVICES,I 415.68 .00 WARDLOW 5/18/14 9 /14 06/05/14 21 V1406100 009350 KELLY SERVICES,I 692.80 .00 WARDLOW 5/11/14 9 /14 06/12/14 21 V1406254 009350 KELLY SERVICES,I 415.68 .00 LATIMER 5/25/14 9 /14 06/12/14 21 V1406254 009350 KELLY SERVICES,I 692.80 .00 WARDLOW 5/25/14 9 /14 06/12/14 21 1406257 21101150 LANDRUM STAFFING 1,064.00 .00 NIXON 5/24/14 9 /14 06/12/14 21 1406257 21101150 LANDRUM STAFFING 1,064.00 .00 NIXON 5/17/14 9 /14 06/12/14 21 1406257 21101150 LANDRUM STAFFING 100.80 .00 HALSEY 5/31/14 9 /14 06/12/14 21 1406257 21101150 LANDRUM STAFFING 1,064.00 .00 NIXON 5/31/14 9 /14 06/18/14 21 1406433 21101150 LANDRUM STAFFING 100.80 .00 HALSEY 6/7/14 9 /14 06/18/14 21 V1406431 009350 KELLY SERVICES,I 554.24 .00 WARDLOW 6/1/14 9 /14 06/18/14 21 1406433 21101150 LANDRUM STAFFING 955.28 .00 NIXON 4/26/14 9 /14 06/18/14 21 1406433 21101150 LANDRUM STAFFING 1,064.00 .00 NIXON 6/7/14 9 /14 06/23/14 19 COR9CD 1,222.73 RECLASS 9 /14 06/25/14 21 V1406574 009350 KELLY SERVICES,I 121.24 .00 LATIMER 6/8/14 9 /14 06/25/14 21 V1406574 009350 KELLY SERVICES,I 554.24 .00 WARDLOW 6/8/14 9 /14 06/25/14 21 1406576 21101150 LANDRUM STAFFING 1,064.00 .00 NIXON 6/14/14 TOTAL CS−PERSONNEL .00 12,078.67 .00 545990 INSURANCE−OTHER 9 /14 06/03/14 19 BUDGET−5 62.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 62.00 .00 548001 PROMOTIONAL ACTIVITIES 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 3.00 .00 DOLRTREE 3577 00035774 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 4.00 .00 DOLLAR−GENERAL #7232 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 12.97 .00 JOANN FABRIC #0816 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 13.44 .00 WM SUPERCENTER #944 Packet Pg. 705 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 77.59 .00 PARTY CITY #295 TOTAL PROMOTIONAL ACTIVITIES .00 111.00 .00 548010 AGENCY BASE SVCS−MONTHLY 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 174.74 .00 APRIL CHGS TOTAL AGENCY BASE SVCS−MONTHLY .00 174.74 .00 RUN DATE 08/20/2014 TIME 09:50:22 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548020 WEBSITE DEV & MAINTENANCE 548020 WEBSITE DEV & MAINTENANCE 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 478.83 .00 TO17 WEBSITE HOSTING 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 486.33 .00 TI17 WEBSITE HOSTING 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 19.00 .00 DIGITAL FORTRESS, INC. 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 239.85 .00 NETWORK SOLUTIONS, LLC TOTAL WEBSITE DEV & MAINTENANCE .00 1,224.01 .00 548040 PUBLIC RELATIONS 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 150.00 .00 CASS DATA & MAILING SERVI TOTAL PUBLIC RELATIONS .00 150.00 .00 548042 FALL CAMPAIGN 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 1.34 .00 TO115 MEDIA 2014 TOTAL FALL CAMPAIGN .00 1.34 .00 548043 CHRISTMAS CAMPAIGN 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 1,868.75 .00 TO46 CHRISTMAS MEDIA 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 640.00 .00 TO75R CHRISTMAS 2013 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 970.00 .00 TO75 INTERACTIVE MEDI TOTAL CHRISTMAS CAMPAIGN .00 3,478.75 .00 548044 SNOWBIRD CAMPAIGN 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 2.08 .00 TO115 MEDIA 2014 TOTAL SNOWBIRD CAMPAIGN .00 2.08 .00 548045 SPRING CAMPAIGN 9 /14 06/06/14 19 COR9AA −2,850.39 RECLASS SPRING CAMPAIGN TOTAL SPRING CAMPAIGN .00 −2,850.39 .00 548046 SUMMER CAMPAIGN 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 497.93 .00 TO115 MEDIA 2014 9 /14 06/06/14 19 COR9AA 2,850.39 RECLASS SPRING CAMPAIGN 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 77,454.00 .00 TO113R LEISURE E25 TOTAL SUMMER CAMPAIGN .00 80,802.32 .00 548047 NON−SEASONAL 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 42.73 .00 TO115 MEDIA 2014 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 23,438.80 .00 TO115 LEISURE ONLINE 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 2,488.00 .00 TO113 LEISURE E25 Packet Pg. 706 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 26,557.45 .00 TO113R LEISURE E25 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 52,063.32 .00 TO115FY14LEISURE O/LI TOTAL NON−SEASONAL .00 104,590.30 .00 548049 BRANDING 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 862.50 .00 TO123BRAND RADIO TOTAL BRANDING .00 862.50 .00 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 3 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548049 BRANDING (cont’d) 548051 CAMPAIGN PRODUCTION 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 289.57 .00 TO135 OUTSIDE EXPENSE TOTAL CAMPAIGN PRODUCTION .00 289.57 .00 549906 BACKGROUND CHECKS 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 24.00 .00 FDLE CCHINET 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 24.00 .00 FDLE CCHINET TOTAL BACKGROUND CHECKS .00 48.00 .00 TOTAL 5TH TDT−TOURISM PROMOTION .00 194,191.56 .00 Packet Pg. 707 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 4 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 9 /14 06/11/14 22 12,179.44 PAYROLL CHARGES 9 /14 06/25/14 22 12,325.10 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 24,504.54 .00 512020 SALARIES/WAGES−PART−TIME 9 /14 06/11/14 22 319.71 PAYROLL CHARGES 9 /14 06/25/14 22 314.24 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME .00 633.95 .00 521000 FICA TAXES 9 /14 06/11/14 22 928.74 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 939.46 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 1,868.20 .00 522000 RETIREMENT CONTRIBUTIONS 9 /14 06/11/14 22 1,456.52 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 1,466.26 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 2,922.78 .00 523000 LIFE & HEALTH INSURANCE 9 /14 06/11/14 22 1,450.00 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 60.60 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 11.55 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 11.50 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 50.00 PAYROLL CHARGES 9 /14 06/25/14 22 1,450.00 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 60.60 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 11.55 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 11.50 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 50.00 PAYROLL CHARGES TOTAL LIFE & HEALTH INSURANCE .00 3,167.30 .00 523012 CONTRA L&H INS (REBATE) 9 /14 06/12/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI 9 /14 06/26/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −160.00 .00 524000 WORKERS’ COMPENSATION 9 /14 06/03/14 19 BUDGET−3 151.00 JUNE 2014 Packet Pg. 708 TOTAL WORKERS’ COMPENSATION .00 151.00 .00 525000 UNEMPLOYMENT COMPENSATION 9 /14 06/13/14 11 .00 ESTABLISH PER BILLING 9 /14 06/13/14 19 UNEMP 3,295.50 D OBYRNE TOTAL UNEMPLOYMENT COMPENSATION .00 3,295.50 .00 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 5 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 531001 PS−ATTORNEY−OTHER 531001 PS−ATTORNEY−OTHER 9 /14 06/19/14 21 V1406444 010277 NABORS,GIBLIN & 4,485.75 .00 ZIMMERMAN 9 /14 06/25/14 21 V1406584 010277 NABORS,GIBLIN & 11,117.64 .00 ZIMMERMAN TOTAL PS−ATTORNEY−OTHER .00 15,603.39 .00 531552 PS−COMM & RESEARCH 9 /14 06/11/14 18 21400590−01 21100370 SMITH TRAVEL RES −2,295.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21400590−01 1406298 21100370 SMITH TRAVEL RES 8,249.64 −20,350.00 SMITH TRAVEL RESEARCH REP TOTAL PS−COMM & RESEARCH .00 8,249.64 −22,645.00 534001 CS−GENERAL FUND ADMIN 9 /14 06/03/14 19 BUDGET−1 33,248.00 GEN FUND ADMINISTRATION TOTAL CS−GENERAL FUND ADMIN .00 33,248.00 .00 534500 CS−PERSONNEL 9 /14 06/12/14 21 V1406254 009350 KELLY SERVICES,I 692.80 .00 WARDLOW 3/30/14 9 /14 06/23/14 19 COR9CD −1,222.73 RECLASS TOTAL CS−PERSONNEL .00 −529.93 .00 540001 TRAVEL IN−COUNTY 9 /14 06/12/14 21 1406355 EMP00207 AIDA WILKINSON 15.68 .00 FWB/NCVILE/EXRCISE TOTAL TRAVEL IN−COUNTY .00 15.68 .00 541010 COMMUNICATIONS SERVICE 9 /14 06/05/14 21 1406055 002790 COX COMMUNICATIO 8.50 .00 TDD 9 /14 06/05/14 21 1406038 001337 AT&T CORP 84.55 .00 TDD 9 /14 06/25/14 21 1406513 001337 AT&T CORP 110.07 .00 TDD TOTAL COMMUNICATIONS SERVICE .00 203.12 .00 541011 CELLULAR PHONES/PAGERS 9 /14 06/05/14 21 1406145 20900128 VERIZON WIRELESS 200.05 .00 4/8−5/7/14 TDD 9 /14 06/12/14 19 MOBILEDV −10.00 6/12/14 MOBILE DEVICE 9 /14 06/12/14 21 1406335 20900128 VERIZON WIRELESS 238.40 .00 4/24−5/23/14 TDD 9 /14 06/25/14 21 1406622 20900128 VERIZON WIRELESS 76.17 .00 5/8−6/7/14 TDD 9 /14 06/25/14 13 2,951.00 BT−CA−14−28 9 /14 06/26/14 19 MOBILEDV −10.00 6/26/14 MOBILE DEVICE TOTAL CELLULAR PHONES/PAGERS 2,951.00 494.62 .00 542001 POSTAGE/FREIGHT CHARGES Packet Pg. 709 9 /14 06/12/14 21 1406214 000362 FEDERAL EXPRESS 179.46 .00 148498911 TDD TOTAL POSTAGE/FREIGHT CHARGES .00 179.46 .00 544620 R/L−BUILDINGS 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 690.00 .00 A STORAGE SOLUTIONS OF DE TOTAL R/L−BUILDINGS .00 690.00 .00 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 6 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 544640 R/L−EQUIPMENT 544640 R/L−EQUIPMENT 9 /14 06/25/14 21 1406596 015019 PITNEY BOWES GLO 1,116.00 .00 MAR−JUN 2014 9 /14 06/25/14 13 363.00 BT−CA−14−28 TOTAL R/L−EQUIPMENT 363.00 1,116.00 .00 545990 INSURANCE−OTHER 9 /14 06/03/14 19 BUDGET−5 434.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 434.00 .00 546644 RM−VEHICLES−FLEET 9 /14 07/14/14 19 FLT BILL 95.16 JUNE 14 FLEET BILL TOTAL RM−VEHICLES−FLEET .00 95.16 .00 547002 PRINTING & BINDING 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 379.94 .00 COAST TO COAST COMPUTE TOTAL PRINTING & BINDING .00 379.94 .00 549900 MISCELLANEOUS CHARGES 9 /14 06/25/14 21 1406543 21400245 DESTIN REPORTING 625.75 .00 TDD TOTAL MISCELLANEOUS CHARGES .00 625.75 .00 549901 LEGAL ADVERTISING 9 /14 06/12/14 21 1406233 21201551 HALIFAX MEDIA GR 39.20 .00 TDD/34646889 LEG6084 TOTAL LEGAL ADVERTISING .00 39.20 .00 549905 MOTOR VEHICLE REPORTS 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 15.69 .00 ACCUFACTS PRE EMPLOYMENT TOTAL MOTOR VEHICLE REPORTS .00 15.69 .00 551001 OFFICE SUPPLIES 9 /14 06/25/14 13 −3,314.00 BT−CA−14−28 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 25.49 .00 STAPLES 00118828 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 89.15 .00 STAPLS3145364454000 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 486.40 .00 COPY PRODUCTS COMPANY PEN TOTAL OFFICE SUPPLIES −3,314.00 601.04 .00 552010 FLEET FUEL 9 /14 07/14/14 19 FLT BILL 350.01 JUNE 14 FLEET BILL TOTAL FLEET FUEL .00 350.01 .00 Packet Pg. 710 554001 BOOK/PUB/SUB/MEMBERSHIPS 9 /14 06/12/14 21 1406346 013788 FLORIDA TOURISM 1,020.84 .00 JUL−SEP2014 MBRSHP TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 1,020.84 .00 581210 DESTIN FIRE DEPARTMENT 9 /14 06/12/14 21 1406200 010851 DESTIN FIRE CONT 58,326.88 .00 BS/LIFEGUARD APR2014 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 7 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 581210 DESTIN FIRE DEPARTMENT (cont’d) 9 /14 06/19/14 21 1406395 010851 DESTIN FIRE CONT 58,326.88 .00 MAY2014 TOTAL DESTIN FIRE DEPARTMENT .00 116,653.76 .00 591001 BT−GENERAL FUND 9 /14 06/03/14 19 BUDGET−4 45,961.00 JUNE 2014 TOTAL BT−GENERAL FUND .00 45,961.00 .00 TOTAL 2ND TDT−ADMINISTRATION .00 261,829.64 −22,645.00 Packet Pg. 711 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 8 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1158 − BP & FCNC COUNCIL FY11 ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548001 PROMOTIONAL ACTIVITIES 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 298.66 .00 TO115 MEDIA 2014 TOTAL PROMOTIONAL ACTIVITIES .00 298.66 .00 TOTAL BP & FCNC COUNCIL FY11 .00 298.66 .00 Packet Pg. 712 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 9 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 9 /14 06/11/14 22 5,389.60 PAYROLL CHARGES 9 /14 06/25/14 22 5,389.60 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 10,779.20 .00 521000 FICA TAXES 9 /14 06/11/14 22 390.29 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 390.29 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 780.58 .00 522000 RETIREMENT CONTRIBUTIONS 9 /14 06/11/14 22 374.58 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 374.58 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 749.16 .00 523000 LIFE & HEALTH INSURANCE 9 /14 06/11/14 22 1,087.50 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 36.36 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 6.93 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 6.90 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 1,087.50 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 36.36 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 6.93 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 6.90 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 2,275.38 .00 523012 CONTRA L&H INS (REBATE) 9 /14 06/12/14 19 REBATE −60.00 INSURANCE REBATE ALLOCATI 9 /14 06/26/14 19 REBATE −60.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −120.00 .00 524000 WORKERS’ COMPENSATION 9 /14 06/03/14 19 BUDGET−3 47.00 JUNE 2014 TOTAL WORKERS’ COMPENSATION .00 47.00 .00 540002 TRAVEL OUT−OF−COUNTY 9 /14 06/05/14 21 1406122 EMP00269 APRIL SARVER 86.00 .00 WASH DC 5/14−16/14 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 15.92 .00 TAXI MAGIC 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 17.84 .00 DC TAXI J708 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 21.00 .00 RPS NW FL REGIONAL AP EGL Packet Pg. 713 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 25.00 .00 DELTA AIR 0068241429958 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 25.00 .00 DELTA AIR 0068240398877 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 25.00 .00 AMERICAN AI 0010266667973 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 36.00 .00 RPS PENSACOLA REGIONAL AP 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 348.00 .00 DELTA AIR 0062359951842 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 348.50 .00 DELTA AIR 0062360524287 TOTAL TRAVEL OUT−OF−COUNTY .00 948.26 .00 RUN DATE 08/20/2014 TIME 09:50:23 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 10 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 540002 TRAVEL OUT−OF−COUNTY (cont’d) 540005 TRAVEL LODGING EXPENSES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 458.46 .00 ADOBA ECO HOTEL − RAPID 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 661.82 .00 EMBASSY SUITES CNV CTR TOTAL TRAVEL LODGING EXPENSES .00 1,120.28 .00 541011 CELLULAR PHONES/PAGERS 9 /14 06/05/14 21 1406145 20900128 VERIZON WIRELESS 80.02 .00 4/8−5/7/14 TDD 9 /14 06/12/14 21 1406335 20900128 VERIZON WIRELESS 80.02 .00 4/24−5/23/14 TDD 9 /14 06/12/14 21 1406337 20900128 VERIZON WIRELESS 99.20 .00 4/24−5/23/14 CONV CTR 9 /14 06/25/14 21 1406622 20900128 VERIZON WIRELESS 80.02 .00 5/8−6/7/14 TDD TOTAL CELLULAR PHONES/PAGERS .00 339.26 .00 542001 POSTAGE/FREIGHT CHARGES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 378.69 .00 HARGROVE INC 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 387.05 .00 HARGROVE INC TOTAL POSTAGE/FREIGHT CHARGES .00 765.74 .00 544620 R/L−BUILDINGS 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 210.00 .00 A STORAGE SOLUTIONS OF DE TOTAL R/L−BUILDINGS .00 210.00 .00 545990 INSURANCE−OTHER 9 /14 06/03/14 19 BUDGET−5 60.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 60.00 .00 547002 PRINTING & BINDING 9 /14 06/19/14 21 21401422−01 1406465 21400218 ROGERS PRINTING 2,499.00 −2,499.00 FLOOR PLAN BROCHURE (TO I 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 112.50 .00 MEDLEY PRINTING INC 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 115.00 .00 SQ PRINTPRO LLC TOTAL PRINTING & BINDING .00 2,726.50 −2,499.00 548001 PROMOTIONAL ACTIVITIES 9 /14 06/19/14 21 1406494 013788 FLORIDA TOURISM 2,385.50 .00 ADVANCE PAYMENT 9 /14 06/23/14 21 21401362−01 013788 FLORIDA TOURISM .00 −272.35 8.5 X 11 BROCHURE SLOT AT 9 /14 06/23/14 21 21401362−02 013788 FLORIDA TOURISM .00 −272.35 8.5 X 11 BROCHURE SLOT AT 9 /14 06/23/14 21 21401362−03 013788 FLORIDA TOURISM .00 −236.25 11 X 14 TRANSPARENCY SLOT 9 /14 06/23/14 21 21401362−04 013788 FLORIDA TOURISM .00 −472.50 30 X 20 TRANSPARENCY SLOT 9 /14 06/23/14 21 21401362−05 013788 FLORIDA TOURISM .00 −272.35 8.5 X 11 BROCHURE SLOT AT Packet Pg. 714 9 /14 06/23/14 21 21401362−06 013788 FLORIDA TOURISM .00 −272.35 8.5 X 11 BROCHURE SLOT AT 9 /14 06/23/14 21 21401362−07 013788 FLORIDA TOURISM .00 −272.35 8.5 X 11 BROCHURE SLOT AT 9 /14 06/23/14 21 21401362−08 013788 FLORIDA TOURISM .00 −315.00 41 X 26 TRANSPARENCY SLOT 9 /14 06/25/14 21 21401145−01 1406611 21100996 STAPLES ADVANTAG 1,398.83 −2,625.00 WATERPROOF PHONE BAG WITH 9 /14 06/25/14 21 21401145−02 1406611 21100996 STAPLES ADVANTAG 839.30 −1,575.00 MULTI−COLOR BEACH BALLS W 9 /14 06/25/14 21 21401145−03 1406611 21100996 STAPLES ADVANTAG 83.93 −157.50 FREIGHT −PHONE BAG 9 /14 06/25/14 21 21401145−04 1406611 21100996 STAPLES ADVANTAG 53.30 −100.02 FREIGHT− BEACH BALL RUN DATE 08/20/2014 TIME 09:50:24 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 11 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548001 PROMOTIONAL ACTIVITIES (cont’d) 9 /14 06/25/14 21 21401145−05 1406611 21100996 STAPLES ADVANTAG 26.64 −50.00 ART WORK PHONE BAG 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 43.54 .00 ULINE SHIP SUPPLIES TOTAL PROMOTIONAL ACTIVITIES .00 4,831.04 −6,893.02 548002 EVENT PROMOTIONAL ACTIVTY 9 /14 06/10/14 17 21401421−01 20801842 BRENDON GRIMES D 65.95 CHANGE ORDER − 1 9 /14 06/10/14 17 21401421−02 20801842 BRENDON GRIMES D 520.95 CHANGE ORDER − 1 9 /14 06/10/14 17 21401421−03 20801842 BRENDON GRIMES D 520.95 CHANGE ORDER − 1 9 /14 06/10/14 17 21401421−04 20801842 BRENDON GRIMES D 34.95 CHANGE ORDER − 1 9 /14 06/10/14 17 21401466−01 21400226 TERRE L CARR D/B 1,375.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401466−02 21400226 TERRE L CARR D/B 475.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401466−03 21400226 TERRE L CARR D/B 100.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401466−04 21400226 TERRE L CARR D/B 25.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401435−01 21400222 JENNIFER CHAPARR 2,000.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401398−01 21400216 SAND ODYSSEY 930.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401397−01 21400215 GLEN E GUARIN 800.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401439−01 21001211 NATIONWIDE TENTS 2,000.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401439−02 21001211 NATIONWIDE TENTS 1,200.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401439−03 21001211 NATIONWIDE TENTS 600.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−01 21200115 APPLAUSE PRODUCT 400.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−02 21200115 APPLAUSE PRODUCT 240.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−03 21200115 APPLAUSE PRODUCT 240.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−04 21200115 APPLAUSE PRODUCT 456.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−08 21200115 APPLAUSE PRODUCT 351.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−12 21200115 APPLAUSE PRODUCT 300.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−13 21200115 APPLAUSE PRODUCT 72.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−14 21200115 APPLAUSE PRODUCT 162.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−15 21200115 APPLAUSE PRODUCT 21.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−18 21200115 APPLAUSE PRODUCT 1,200.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−19 21200115 APPLAUSE PRODUCT 600.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−20 21200115 APPLAUSE PRODUCT 1,620.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−21 21200115 APPLAUSE PRODUCT 140.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−22 21200115 APPLAUSE PRODUCT 420.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−23 21200115 APPLAUSE PRODUCT 200.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−24 21200115 APPLAUSE PRODUCT 200.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−29 21200115 APPLAUSE PRODUCT 500.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−30 21200115 APPLAUSE PRODUCT 200.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−31 21200115 APPLAUSE PRODUCT 100.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−33 21200115 APPLAUSE PRODUCT 75.00 CHANGE ORDER − 1 Packet Pg. 715 9 /14 06/10/14 17 21401423−34 21200115 APPLAUSE PRODUCT 140.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−35 21200115 APPLAUSE PRODUCT 260.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−36 21200115 APPLAUSE PRODUCT 75.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−37 21200115 APPLAUSE PRODUCT 700.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−38 21200115 APPLAUSE PRODUCT 150.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−39 21200115 APPLAUSE PRODUCT 875.00 CHANGE ORDER − 1 9 /14 06/10/14 17 21401423−40 21200115 APPLAUSE PRODUCT 2,036.37 CHANGE ORDER − 1 RUN DATE 08/20/2014 TIME 09:50:25 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 12 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548002 EVENT PROMOTIONAL ACTIVTY (cont’d) 9 /14 06/11/14 17 21401472−01 21400228 JAMES B DYESS D/ 450.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401439−01 1406269 21001211 NATIONWIDE TENTS 2,000.00 −2,000.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401439−02 1406269 21001211 NATIONWIDE TENTS 1,200.00 −1,200.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401439−03 1406269 21001211 NATIONWIDE TENTS 600.00 −600.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401466−01 1406193 21400226 TERRE L CARR D/B 1,375.00 −1,375.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401466−02 1406193 21400226 TERRE L CARR D/B 475.00 −475.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401466−03 1406193 21400226 TERRE L CARR D/B 100.00 −100.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401466−04 1406193 21400226 TERRE L CARR D/B 25.00 −25.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401472−01 1406249 21400228 JAMES B DYESS D/ 450.00 −450.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−01 1406296 21200115 APPLAUSE PRODUCT 400.00 −400.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−02 1406296 21200115 APPLAUSE PRODUCT 240.00 −240.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−03 1406296 21200115 APPLAUSE PRODUCT 240.00 −240.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−04 1406296 21200115 APPLAUSE PRODUCT 456.00 −456.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−08 1406296 21200115 APPLAUSE PRODUCT 351.00 −351.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−12 1406296 21200115 APPLAUSE PRODUCT 300.00 −300.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−13 1406296 21200115 APPLAUSE PRODUCT 72.00 −72.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−14 1406296 21200115 APPLAUSE PRODUCT 162.00 −162.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−15 1406296 21200115 APPLAUSE PRODUCT 21.00 −21.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−18 1406296 21200115 APPLAUSE PRODUCT 1,200.00 −1,200.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−19 1406296 21200115 APPLAUSE PRODUCT 600.00 −600.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−20 1406296 21200115 APPLAUSE PRODUCT 1,620.00 −1,620.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−21 1406296 21200115 APPLAUSE PRODUCT 140.00 −140.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−22 1406296 21200115 APPLAUSE PRODUCT 420.00 −420.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−23 1406296 21200115 APPLAUSE PRODUCT 200.00 −200.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−24 1406296 21200115 APPLAUSE PRODUCT 200.00 −200.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−29 1406296 21200115 APPLAUSE PRODUCT 500.00 −500.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−30 1406296 21200115 APPLAUSE PRODUCT 200.00 −200.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−31 1406296 21200115 APPLAUSE PRODUCT 100.00 −100.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−33 1406296 21200115 APPLAUSE PRODUCT 75.00 −75.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−34 1406296 21200115 APPLAUSE PRODUCT 140.00 −140.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−35 1406296 21200115 APPLAUSE PRODUCT 260.00 −260.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−36 1406296 21200115 APPLAUSE PRODUCT 75.00 −75.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−37 1406296 21200115 APPLAUSE PRODUCT 700.00 −700.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−38 1406296 21200115 APPLAUSE PRODUCT 150.00 −150.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−39 1406296 21200115 APPLAUSE PRODUCT 875.00 −875.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401423−40 1406296 21200115 APPLAUSE PRODUCT 2,036.37 −2,036.37 CHANGE ORDER − 1 9 /14 06/12/14 21 21401315−01 1406163 21400211 ALEX LAU FILM PR 1,350.00 −1,350.00 PHOTOGRAPHER FOR GRAND OP 9 /14 06/12/14 21 21401397−01 1406180 21400215 GLEN E GUARIN 800.00 −800.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401435−01 1406165 21400222 JENNIFER CHAPARR 2,000.00 −2,000.00 CHANGE ORDER − 1 Packet Pg. 716 9 /14 06/13/14 20 21401397−01 1406180 21400215 GLEN E GUARIN −800.00 800.00 CHANGE ORDER − 1 9 /14 06/19/14 21 1406396 21400237 RICHARD SMITH 800.00 .00 CREATE PLAZA LOGO 9 /14 06/19/14 21 21401397−01 V1406413 21400215 GLEN E GUARIN 800.00 −800.00 CHANGE ORDER − 1 9 /14 06/19/14 21 21401398−01 1406467 21400216 SAND ODYSSEY 930.00 −930.00 CHANGE ORDER − 1 9 /14 06/19/14 21 21401421−01 1406487 20801842 BRENDON GRIMES D 65.95 −65.95 CHANGE ORDER − 1 9 /14 06/19/14 21 21401421−02 1406487 20801842 BRENDON GRIMES D 520.95 −520.95 CHANGE ORDER − 1 9 /14 06/19/14 21 21401421−03 1406487 20801842 BRENDON GRIMES D 520.95 −520.95 CHANGE ORDER − 1 RUN DATE 08/20/2014 TIME 09:50:25 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 13 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548002 EVENT PROMOTIONAL ACTIVTY (cont’d) 9 /14 06/19/14 21 21401421−04 1406487 20801842 BRENDON GRIMES D 34.95 −34.95 CHANGE ORDER − 1 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 24.00 .00 TARGET 00007401 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 29.40 .00 USPS 11225009533008616 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 33.94 .00 JOANN FABRIC #0816 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 50.28 .00 WM SUPERCENTER #3439 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 241.43 .00 IMAGE PRINTING & DIGITAL 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 716.22 .00 IMAGE PRINTING & DIGITAL 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 784.87 .00 4IMPRINT TOTAL EVENT PROMOTIONAL ACTIVTY .00 26,861.31 −1,350.00 548003 TRADE SHOW FEES 9 /14 06/05/14 21 1406032 20101467 AMERICAN BUS ASS 1,345.00 .00 REGISTRATION 9 /14 06/12/14 21 1406224 21100354 GROUP LEADERS OF 1,195.00 .00 REGISTRATION 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 225.00 .00 BARTIZAN 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 1,175.00 .00 ALABAMA MOTORCOACH ASSO TOTAL TRADE SHOW FEES .00 3,940.00 .00 548010 AGENCY BASE SVCS−MONTHLY 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 174.74 .00 APRIL CHGS TOTAL AGENCY BASE SVCS−MONTHLY .00 174.74 .00 548048 GROUP & CONVEN CAMPAIGN 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 275.00 .00 TO124 JAN−DEC PRINTS 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 406.61 .00 TO115 MEDIA 2014 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 1,168.00 .00 TO119 JAN−DEC PRINT 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 1,293.75 .00 TO99 CREATIVE SVCS 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 1,359.15 .00 TO122 TRAVL MEDIA 9 /14 06/05/14 21 1406117 21300295 PETER A MAYER AD 2,695.00 .00 TO119 JAN−DEC PRINTS 9 /14 06/11/14 17 21401443−01 21001779 SMALL MARKET MEE 5,000.00 CHANGE ORDER − 3 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 5,500.00 .00 TO120JAN−DEC PRINT14 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 5,500.00 .00 TO96JAN−DEC GROUPS TOTAL GROUP & CONVEN CAMPAIGN .00 18,197.51 5,000.00 548049 BRANDING 9 /14 06/12/14 21 1406283 21300295 PETER A MAYER AD 35,000.00 .00 TO132 TV SPOTS 9 /14 06/18/14 21 1406454 21300295 PETER A MAYER AD 23,000.00 .00 TO132BRAND CAMPAIGN 9 /14 06/18/14 21 1406454 21300295 PETER A MAYER AD 42,130.00 .00 TO132BRAND CAMPAIGN TOTAL BRANDING .00 100,130.00 .00 Packet Pg. 717 548050 SPONSORSHIPS 9 /14 06/12/14 21 21400002−01 V1406242 000428 HORIZONS OF OKAL 9,000.00 −9,000.00 CHANGE ORDER − 1 TOTAL SPONSORSHIPS .00 9,000.00 −9,000.00 548070 ADVERTISING 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 595.00 .00 MULTIVIEW INC TOTAL ADVERTISING .00 595.00 .00 RUN DATE 08/20/2014 TIME 09:50:26 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 14 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548070 ADVERTISING (cont’d) 554001 BOOK/PUB/SUB/MEMBERSHIPS 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 110.00 .00 TOTAL 3RD TDT−C.C. PROMOTIONS .00 184,520.96 −14,742.02 Packet Pg. 718 RUN DATE 08/20/2014 TIME 09:50:26 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 15 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 9 /14 06/11/14 22 24,247.13 PAYROLL CHARGES 9 /14 06/25/14 22 23,596.04 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 47,843.17 .00 512020 SALARIES/WAGES−PART−TIME 9 /14 06/11/14 22 793.06 PAYROLL CHARGES 9 /14 06/25/14 22 985.42 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME .00 1,778.48 .00 514010 OVERTIME 9 /14 06/11/14 22 442.60 PAYROLL CHARGES 9 /14 06/25/14 22 310.93 PAYROLL CHARGES TOTAL OVERTIME .00 753.53 .00 521000 FICA TAXES 9 /14 06/11/14 22 1,878.25 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 1,833.08 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 3,711.33 .00 522000 RETIREMENT CONTRIBUTIONS 9 /14 06/06/14 19 RET ADJ 99.72 AHERN−DROP 9 /14 06/11/14 22 1,898.44 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 1,857.01 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 3,855.17 .00 523000 LIFE & HEALTH INSURANCE 9 /14 06/11/14 22 3,262.50 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 181.80 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 39.27 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 39.10 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 400.00 PAYROLL CHARGES 9 /14 06/25/14 22 3,262.50 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 181.80 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 39.27 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 39.10 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 400.00 PAYROLL CHARGES TOTAL LIFE & HEALTH INSURANCE .00 7,845.34 .00 523012 CONTRA L&H INS (REBATE) Packet Pg. 719 9 /14 06/12/14 19 REBATE −180.00 INSURANCE REBATE ALLOCATI 9 /14 06/26/14 19 REBATE −180.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −360.00 .00 524000 WORKERS’ COMPENSATION 9 /14 06/03/14 19 BUDGET−3 1,342.00 JUNE 2014 TOTAL WORKERS’ COMPENSATION .00 1,342.00 .00 RUN DATE 08/20/2014 TIME 09:50:26 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 16 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 524000 WORKERS’ COMPENSATION (cont’d) 534001 CS−GENERAL FUND ADMIN 9 /14 06/03/14 19 BUDGET−1 14,686.00 GEN FUND ADMINISTRATION TOTAL CS−GENERAL FUND ADMIN .00 14,686.00 .00 541010 COMMUNICATIONS SERVICE 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 143.63 .00 WWW.NEWEGG.COM TOTAL COMMUNICATIONS SERVICE .00 143.63 .00 541011 CELLULAR PHONES/PAGERS 9 /14 06/12/14 19 MOBILEDV −15.00 6/12/14 MOBILE DEVICE 9 /14 06/12/14 21 1406337 20900128 VERIZON WIRELESS 318.84 .00 4/24−5/23/14 CONV CTR 9 /14 06/26/14 19 MOBILEDV −15.00 6/26/14 MOBILE DEVICE TOTAL CELLULAR PHONES/PAGERS .00 288.84 .00 544640 R/L−EQUIPMENT 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 93.00 .00 CULLIGAN WATER SOLUTIO 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 168.00 .00 CULLIGAN WATER SOLUTIONS TOTAL R/L−EQUIPMENT .00 261.00 .00 545990 INSURANCE−OTHER 9 /14 06/03/14 19 BUDGET−5 5,219.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 5,219.00 .00 547002 PRINTING & BINDING 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 32.45 .00 FEDEXOFFICE 00015917 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 110.35 .00 COASTAL BUSINESS PRODUCTS TOTAL PRINTING & BINDING .00 142.80 .00 549122 BANK CHARGES 9 /14 06/10/14 19 BK CHGS 7,381.81 518089424342749 9 /14 07/18/14 19 COR9GA −7,211.14 CORRECT 6/10 BK CHHS 9 /14 07/24/14 19 CC AMEX 17.52 JAN AMER EXPRESS 9 /14 07/24/14 19 CC AMEX 68.80 FEB 2014 AMER EXPRESS 9 /14 07/24/14 19 CC AMEX 93.49 MAR 2014 AMER EXPRESS 9 /14 07/24/14 19 CC AMEX 170.05 APR 2014 AMER EXPRESS 9 /14 07/24/14 19 CC AMEX 93.33 MAY 2014 AMER EXPRESS TOTAL BANK CHARGES .00 613.86 .00 Packet Pg. 720 549905 MOTOR VEHICLE REPORTS 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 15.69 .00 ACCUFACTS PRE EMPLOYMENT 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 15.69 .00 ACCUFACTS PRE EMPLOYMENT TOTAL MOTOR VEHICLE REPORTS .00 31.38 .00 551001 OFFICE SUPPLIES 9 /14 06/25/14 13 −1,000.00 BT−CA−14−28 RUN DATE 08/20/2014 TIME 09:50:26 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 17 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 551001 OFFICE SUPPLIES (cont’d) 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 14.47 .00 OFFICE DEPOT #206 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 15.29 .00 OFFICE DEPOT #1214 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 58.74 .00 STAPLES 00118828 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 167.50 .00 OFFICE DEPOT #1214 TOTAL OFFICE SUPPLIES −1,000.00 256.00 .00 552800 COMPUTER SUPPLIES 9 /14 06/25/14 13 −1,000.00 BT−CA−14−28 9 /14 06/25/14 13 363.00 BT−CA−14−28 9 /14 06/25/14 13 2,000.00 BT−CA−14−28 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 76.53 .00 OFFICE DEPOT #206 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 123.45 .00 OFFICE DEPOT #1214 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 199.79 .00 STAPLES 00118828 TOTAL COMPUTER SUPPLIES 1,363.00 399.77 .00 552801 COMPUTER SOFTWARE 9 /14 06/25/14 13 578.00 BT−CA−14−28 TOTAL COMPUTER SOFTWARE 578.00 .00 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 400.00 .00 FLORIDA RESTAURANT ASSOCI 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 455.00 .00 IAAM INC TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 855.00 .00 564703 COMPUTER EQUIPMENT 9 /14 06/25/14 13 −941.00 BT−CA−14−28 TOTAL COMPUTER EQUIPMENT −941.00 .00 .00 TOTAL 3RD TDT−C.C. ADMIN .00 89,666.30 .00 Packet Pg. 721 RUN DATE 08/20/2014 TIME 09:50:26 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 18 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534200 CS−SECURITY 9 /14 06/05/14 21 21401183−01 1406112 001265 SHERIFF’S POSSE 845.50 −1,282.50 PROVIDE SECURITY AT THE E 9 /14 06/05/14 21 21401286−01 1406112 001265 SHERIFF’S POSSE 104.50 −133.00 PROVIDE SECURITY AT ECCC 9 /14 06/06/14 17 21401463−01 001265 SHERIFF’S POSSE 1,567.50 PROVIDE SECURITY AT THE E 9 /14 06/18/14 21 1406392 21200786 CUTLASS SECURITY 1,030.00 .00 5/21−31/2014 ECCC 9 /14 06/25/14 21 1406603 20302532 SECURITAS SECURI 288.00 .00 ECCC 9 /14 06/25/14 21 1406538 21200786 CUTLASS SECURITY 1,377.00 .00 6/2−14/14 ECCC 9 /14 06/25/14 13 18,610.00 BT−CA−14−28 TOTAL CS−SECURITY 18,610.00 3,645.00 152.00 534500 CS−PERSONNEL 9 /14 06/12/14 21 1406257 21101150 LANDRUM STAFFING 105.44 .00 MCCLELLAND 5/24/14 9 /14 06/12/14 21 V1406254 009350 KELLY SERVICES,I 141.68 .00 WOLFENDEN 5/18/14 9 /14 06/12/14 21 1406257 21101150 LANDRUM STAFFING 474.48 .00 KEIGANS 5/24/14 9 /14 06/12/14 21 1406280 20900514 TAMPA SERVICE CO 964.18 .00 CONV CTR 5/18/14 9 /14 06/12/14 21 1406280 20900514 TAMPA SERVICE CO 1,032.08 .00 CPNV CTR 5/25/14 9 /14 06/12/14 21 1406280 20900514 TAMPA SERVICE CO 1,235.78 .00 CONV CTR 5/11/14 9 /14 06/18/14 21 V1406431 009350 KELLY SERVICES,I 283.35 .00 WOLFENDEN 5/25/14 9 /14 06/25/14 21 1406576 21101150 LANDRUM STAFFING 13.18 .00 KEIGANS 5/31/14 9 /14 06/25/14 21 V1406574 009350 KELLY SERVICES,I 78.70 .00 NICHOLS 6/8/14 9 /14 06/25/14 21 V1406574 009350 KELLY SERVICES,I 125.92 .00 FORTE 5/25/14 9 /14 06/25/14 21 V1406574 009350 KELLY SERVICES,I 141.68 .00 WOLFENDEN 6/1/14 9 /14 06/25/14 21 1406576 21101150 LANDRUM STAFFING 168.05 .00 KEIGANS 5/31/14 9 /14 06/25/14 21 1406576 21101150 LANDRUM STAFFING 263.60 .00 MCCLELLAND 6/7/14 9 /14 06/25/14 21 1406594 20900514 TAMPA SERVICE CO 862.33 .00 CONV CTR 6/1/14 9 /14 06/25/14 21 1406594 20900514 TAMPA SERVICE CO 1,317.26 .00 CONV CTR 6/8/14 TOTAL CS−PERSONNEL .00 7,207.71 .00 534751 CS−RIGGING/PRODUCTION 9 /14 06/25/14 13 7,248.00 BT−CA−14−28 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 350.00 .00 TSC PRODUCTIONS TOTAL CS−RIGGING/PRODUCTION 7,248.00 350.00 .00 534757 CS−ENTERTAINMENT 9 /14 06/09/14 17 21401472−01 21400228 JAMES B DYESS D/ 450.00 ACOUSTIC GUITARIST TO PER 9 /14 06/10/14 18 21401397−01 21400215 GLEN E GUARIN −800.00 CHANGE ORDER − 1 9 /14 06/11/14 18 21401472−01 21400228 JAMES B DYESS D/ −450.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401472−01 060914 21400228 JAMES B DYESS D/ .00 .00 ACOUSTIC GUITARIST TO PER 9 /14 06/12/14 21 21401397−01 4 PC BAND 21400215 GLEN E GUARIN .00 .00 CABO ROCK BAND TO PERFORM 9 /14 06/25/14 13 −35,544.00 BT−CA−14−28 Packet Pg. 722 TOTAL CS−ENTERTAINMENT −35,544.00 .00 −800.00 540002 TRAVEL OUT−OF−COUNTY 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 25.00 .00 DELTA AIR 0068242242755 TOTAL TRAVEL OUT−OF−COUNTY .00 25.00 .00 544640 R/L−EQUIPMENT RUN DATE 08/20/2014 TIME 09:50:27 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 19 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 544640 R/L−EQUIPMENT 9 /14 06/04/14 17 21401439−01 21001211 NATIONWIDE TENTS 2,000.00 CONCRETE BALLAST 9 /14 06/04/14 17 21401439−03 21001211 NATIONWIDE TENTS 600.00 TRANSPORT FEES 9 /14 06/04/14 17 21401439−02 21001211 NATIONWIDE TENTS 1,200.00 LULL RENTAL (NEEDED FOR T 9 /14 06/10/14 18 21401439−01 21001211 NATIONWIDE TENTS −2,000.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401439−02 21001211 NATIONWIDE TENTS −1,200.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401439−03 21001211 NATIONWIDE TENTS −600.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−01 21200115 APPLAUSE PRODUCT −400.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−02 21200115 APPLAUSE PRODUCT −240.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−03 21200115 APPLAUSE PRODUCT −240.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−04 21200115 APPLAUSE PRODUCT −456.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−05 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−06 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−07 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−08 21200115 APPLAUSE PRODUCT −351.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−09 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−10 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−11 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−12 21200115 APPLAUSE PRODUCT −300.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−13 21200115 APPLAUSE PRODUCT −72.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−14 21200115 APPLAUSE PRODUCT −162.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−15 21200115 APPLAUSE PRODUCT −21.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−16 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−17 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−18 21200115 APPLAUSE PRODUCT −1,200.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−19 21200115 APPLAUSE PRODUCT −600.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−20 21200115 APPLAUSE PRODUCT −1,620.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−21 21200115 APPLAUSE PRODUCT −140.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−22 21200115 APPLAUSE PRODUCT −420.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−23 21200115 APPLAUSE PRODUCT −200.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−24 21200115 APPLAUSE PRODUCT −200.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−25 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−26 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−27 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−28 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−29 21200115 APPLAUSE PRODUCT −500.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−30 21200115 APPLAUSE PRODUCT −200.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−31 21200115 APPLAUSE PRODUCT −100.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−32 21200115 APPLAUSE PRODUCT .00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−33 21200115 APPLAUSE PRODUCT −75.00 CHANGE ORDER − 1 Packet Pg. 723 9 /14 06/10/14 18 21401423−34 21200115 APPLAUSE PRODUCT −140.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−35 21200115 APPLAUSE PRODUCT −260.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−36 21200115 APPLAUSE PRODUCT −75.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−37 21200115 APPLAUSE PRODUCT −700.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−38 21200115 APPLAUSE PRODUCT −150.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−39 21200115 APPLAUSE PRODUCT −875.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401423−40 21200115 APPLAUSE PRODUCT −2,036.37 CHANGE ORDER − 1 RUN DATE 08/20/2014 TIME 09:50:27 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 20 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 544640 R/L−EQUIPMENT (cont’d) 9 /14 06/12/14 21 21401439−02 13205 21001211 NATIONWIDE TENTS .00 .00 LULL RENTAL (NEEDED FOR T 9 /14 06/12/14 21 21401439−03 13205 21001211 NATIONWIDE TENTS .00 .00 TRANSPORT FEES 9 /14 06/12/14 21 21401423−01 2261 21200115 APPLAUSE PRODUCT .00 .00 12’X12’ MAHOGANY PERGOLA 9 /14 06/12/14 21 21401423−02 2261 21200115 APPLAUSE PRODUCT .00 .00 WHITE CHIFFON PANEL 12’L 9 /14 06/12/14 21 21401423−03 2261 21200115 APPLAUSE PRODUCT .00 .00 5’ SQUARE TABLES 9 /14 06/12/14 21 21401423−04 2261 21200115 APPLAUSE PRODUCT .00 .00 120’X120’ LINEN − TURQUOI 9 /14 06/12/14 21 21401423−05 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY CHIAVARI CHAIRS 9 /14 06/12/14 21 21401423−06 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY CHIAVARI CUSHION 9 /14 06/12/14 21 21401423−07 2261 21200115 APPLAUSE PRODUCT .00 .00 72" ROUNDS − PROVIDED BY 9 /14 06/12/14 21 21401423−08 2261 21200115 APPLAUSE PRODUCT .00 .00 132" ROUND LINEN − TURQUO 9 /14 06/12/14 21 21401423−09 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY CHIAVARI CHAIR ( 9 /14 06/12/14 21 21401423−10 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY CHIAVARI CUSHION 9 /14 06/12/14 21 21401423−11 2261 21200115 APPLAUSE PRODUCT .00 .00 24" ROUND TABLE − NATURAL 9 /14 06/12/14 21 21401423−12 2261 21200115 APPLAUSE PRODUCT .00 .00 SPANDEX LINEN − WHITE 9 /14 06/12/14 21 21401423−13 2261 21200115 APPLAUSE PRODUCT .00 .00 30" ROUND TABLE − HIGHBOY 9 /14 06/12/14 21 21401423−14 2261 21200115 APPLAUSE PRODUCT .00 .00 132" ROUND LINEN − CAMEL 9 /14 06/12/14 21 21401423−15 2261 21200115 APPLAUSE PRODUCT .00 .00 SASHE − TURQUOISE SATIN 9 /14 06/12/14 21 21401423−16 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY CHIAVARI BARSTOO 9 /14 06/12/14 21 21401423−17 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY CHIAVARI CUSHION 9 /14 06/12/14 21 21401423−18 2261 21200115 APPLAUSE PRODUCT .00 .00 6−PIECE SQUARE RATTAN LOU 9 /14 06/12/14 21 21401423−19 2261 21200115 APPLAUSE PRODUCT .00 .00 4−PIECE CURVED RATTAN LOU 9 /14 06/12/14 21 21401423−20 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY FOOD STATIONS (1 9 /14 06/12/14 21 21401423−21 2261 21200115 APPLAUSE PRODUCT .00 .00 WINDOW MENU BOARD (INCLUD 9 /14 06/12/14 21 21401423−22 2261 21200115 APPLAUSE PRODUCT .00 .00 12" CRYSTAL BALL CHANDELI 9 /14 06/12/14 21 21401423−23 2261 21200115 APPLAUSE PRODUCT .00 .00 RIGGING PACKAGE − BASIC ( 9 /14 06/12/14 21 21401423−24 2261 21200115 APPLAUSE PRODUCT .00 .00 CABLING PACKAGE − SMALL ( 9 /14 06/12/14 21 21401423−25 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY BAR − 14’ SINGLE 9 /14 06/12/14 21 21401423−26 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY BACK BAR ISLAND 9 /14 06/12/14 21 21401423−27 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY 8’ SURROUND BAR 9 /14 06/12/14 21 21401423−28 2261 21200115 APPLAUSE PRODUCT .00 .00 MAHOGANY BACK BAR ISLAND 9 /14 06/12/14 21 21401423−29 2261 21200115 APPLAUSE PRODUCT .00 .00 25’ STRING LIGHT (WHITE S 9 /14 06/12/14 21 21401423−30 2261 21200115 APPLAUSE PRODUCT .00 .00 RIGGING PACKAGE − BASIC ( 9 /14 06/12/14 21 21401423−31 2261 21200115 APPLAUSE PRODUCT .00 .00 MAGIC GADGET DIMMER (2000 9 /14 06/12/14 21 21401423−32 2261 21200115 APPLAUSE PRODUCT .00 .00 2−MAN POWERED SCISSOR LIF 9 /14 06/12/14 21 21401423−33 2261 21200115 APPLAUSE PRODUCT .00 .00 LABOR ON JUNE 8, 2014 − L 9 /14 06/12/14 21 21401423−34 2261 21200115 APPLAUSE PRODUCT .00 .00 PRODUCTION TECH−RIG IN TE 9 /14 06/12/14 21 21401423−35 2261 21200115 APPLAUSE PRODUCT .00 .00 TECH−RIGGER−RIG IN TENT − 9 /14 06/12/14 21 21401423−36 2261 21200115 APPLAUSE PRODUCT .00 .00 LABOR ON JUNE 9, 2014 − L 9 /14 06/12/14 21 21401423−37 2261 21200115 APPLAUSE PRODUCT .00 .00 PRODUCTION TECH−SETUP − 4 Packet Pg. 724 9 /14 06/12/14 21 21401423−38 2261 21200115 APPLAUSE PRODUCT .00 .00 LOCAL PICKUP − 2 HRS 9 /14 06/12/14 21 21401423−39 2261 21200115 APPLAUSE PRODUCT .00 .00 PRODUCTION TECH−STRIKE − 9 /14 06/12/14 21 21401423−40 2261 21200115 APPLAUSE PRODUCT .00 .00 SERVICE CHARGE 9 /14 06/12/14 21 21401439−01 13205 21001211 NATIONWIDE TENTS .00 .00 CONCRETE BALLAST 9 /14 06/25/14 17 21401558−01 20801842 BRENDON GRIMES D 2,070.00 RENT 40’ OF 12" BOX TRUSS TOTAL R/L−EQUIPMENT .00 .00 −9,663.37 RUN DATE 08/20/2014 TIME 09:50:28 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 21 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549900 MISCELLANEOUS CHARGES 549900 MISCELLANEOUS CHARGES 9 /14 06/09/14 17 21401474−01 010500 OKALOOSA ISLAND 5,670.00 LEVEL 3 FIREWATCH FOR MAS 9 /14 06/25/14 13 9,686.00 BT−CA−14−28 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 107.31 .00 BANGKOK CLEANERS TOTAL MISCELLANEOUS CHARGES 9,686.00 107.31 5,670.00 552751 C.C. SPECIAL EVENTS 9 /14 06/03/14 17 21401435−01 21400222 JENNIFER CHAPARR 2,000.00 WILL CREATE A 3D CHALK AR 9 /14 06/06/14 17 21401466−01 21400226 TERRE L CARR D/B 1,375.00 13 ROUND / 12 SQUARE ARRA 9 /14 06/06/14 17 21401466−02 21400226 TERRE L CARR D/B 475.00 SMALL CENTERPIECES FOR HI 9 /14 06/06/14 17 21401466−03 21400226 TERRE L CARR D/B 100.00 LARGE SHOWY CENTERPIECE F 9 /14 06/06/14 17 21401466−04 21400226 TERRE L CARR D/B 25.00 DELIVERY CHARGE 9 /14 06/10/14 18 21401421−01 20801842 BRENDON GRIMES D −65.95 CHANGE ORDER − 1 9 /14 06/10/14 18 21401421−02 20801842 BRENDON GRIMES D −520.95 CHANGE ORDER − 1 9 /14 06/10/14 18 21401421−03 20801842 BRENDON GRIMES D −520.95 CHANGE ORDER − 1 9 /14 06/10/14 18 21401421−04 20801842 BRENDON GRIMES D −34.95 CHANGE ORDER − 1 9 /14 06/10/14 18 21401466−01 21400226 TERRE L CARR D/B −1,375.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401466−02 21400226 TERRE L CARR D/B −475.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401466−03 21400226 TERRE L CARR D/B −100.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401466−04 21400226 TERRE L CARR D/B −25.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401435−01 21400222 JENNIFER CHAPARR −2,000.00 CHANGE ORDER − 1 9 /14 06/10/14 18 21401398−01 21400216 SAND ODYSSEY −930.00 CHANGE ORDER − 1 9 /14 06/12/14 21 21401466−01 201405056 21400226 TERRE L CARR D/B .00 .00 13 ROUND / 12 SQUARE ARRA 9 /14 06/12/14 21 21401466−02 201405056 21400226 TERRE L CARR D/B .00 .00 SMALL CENTERPIECES FOR HI 9 /14 06/12/14 21 21401466−03 201405056 21400226 TERRE L CARR D/B .00 .00 LARGE SHOWY CENTERPIECE F 9 /14 06/12/14 21 21401466−04 201405056 21400226 TERRE L CARR D/B .00 .00 DELIVERY CHARGE 9 /14 06/12/14 21 21401435−01 2218 21400222 JENNIFER CHAPARR .00 .00 WILL CREATE A 3D CHALK AR 9 /14 06/19/14 21 21401398−01 446 21400216 SAND ODYSSEY .00 .00 WILL CREATE A SAND SCULPT 9 /14 06/19/14 21 21401421−01 2323 20801842 BRENDON GRIMES D .00 .00 CUSTOM STEEL GOBO, ’B’ SI 9 /14 06/19/14 21 21401421−02 2323 20801842 BRENDON GRIMES D .00 .00 CUSTOM GLASS GOBO, ORIGIN 9 /14 06/19/14 21 21401421−03 2323 20801842 BRENDON GRIMES D .00 .00 CUSTOM GLASS GOBO, ORIGIN 9 /14 06/19/14 21 21401421−04 2323 20801842 BRENDON GRIMES D .00 .00 SHIPPING AND HANDLING 9 /14 06/25/14 21 21401349−01 1406597 21300682 PRO SOUND & VIDE 1,396.72 −1,396.72 18" GOOSENECK CONDENSER M 9 /14 06/25/14 21 21401349−02 1406597 21300682 PRO SOUND & VIDE 406.64 −406.64 DESKTOP MICROPHONE BASE S 9 /14 06/25/14 21 21401349−03 1406597 21300682 PRO SOUND & VIDE 49.59 −49.59 SHIPPING 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 33.00 .00 BATTERY WAREHOUSE 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 35.98 .00 PROMUSICGROUP,LLC 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 39.92 .00 LOWES #00479 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 56.96 .00 AMAZON MKTPLACE PMTS Packet Pg. 725 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 96.93 .00 ULINE SHIP SUPPLIES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 152.82 .00 STAGELIGHTINGSTORE 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 269.23 .00 LIVESTREAM TOTAL C.C. SPECIAL EVENTS .00 2,537.79 −3,925.75 564751 C.C. SPECIAL EVENTS 9 /14 06/05/14 21 21401249−01 1406049 20502055 CITY ELECTRIC SU 2,981.74 −2,910.00 WEATHER RESISTANT POWER D RUN DATE 08/20/2014 TIME 09:50:29 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 22 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 564751 C.C. SPECIAL EVENTS (cont’d) 9 /14 06/05/14 17 21401453−01 21001485 UNIVERSAL MEDIA 5,479.00 HIGH DEFINITION P/T/Z COL 9 /14 06/05/14 17 21401453−02 21001485 UNIVERSAL MEDIA 1,399.00 HIGH DEFINITION & STANDAR 9 /14 06/05/14 17 21401453−03 21001485 UNIVERSAL MEDIA 45.00 FREIGHT 9 /14 06/12/14 21 21401368−01 1406285 21300682 PRO SOUND & VIDE 2,310.00 −2,310.00 4 INPUT VIDEO AND RGB SCA 9 /14 06/12/14 21 21401368−02 1406285 21300682 PRO SOUND & VIDE 46.20 −46.20 FREIGHT TOTAL C.C. SPECIAL EVENTS .00 5,337.94 1,656.80 TOTAL 3RD TDT−C.C. OPERATIONS .00 19,210.75 −6,910.32 Packet Pg. 726 RUN DATE 08/20/2014 TIME 09:50:29 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 23 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 9 /14 06/11/14 22 3,990.90 PAYROLL CHARGES 9 /14 06/25/14 22 3,946.90 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 7,937.80 .00 521000 FICA TAXES 9 /14 06/11/14 22 303.12 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 299.75 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 602.87 .00 522000 RETIREMENT CONTRIBUTIONS 9 /14 06/11/14 22 277.36 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 274.30 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 551.66 .00 523000 LIFE & HEALTH INSURANCE 9 /14 06/11/14 22 362.50 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 12.12 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 2.31 PAYROLL CHARGES−FRINGE 9 /14 06/11/14 22 2.30 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 362.50 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 12.12 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 2.31 PAYROLL CHARGES−FRINGE 9 /14 06/25/14 22 2.30 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 758.46 .00 523012 CONTRA L&H INS (REBATE) 9 /14 06/12/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI 9 /14 06/26/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −40.00 .00 524000 WORKERS’ COMPENSATION 9 /14 06/03/14 19 BUDGET−3 25.00 JUNE 2014 TOTAL WORKERS’ COMPENSATION .00 25.00 .00 531002 PS−OTHER ATTORNEY SVCS 9 /14 06/19/14 21 V1406444 010277 NABORS,GIBLIN & 1,617.38 .00 SANDMAN LLC 9 /14 06/25/14 21 V1406584 010277 NABORS,GIBLIN & 4,579.00 .00 SANDMAN LLC 9 /14 06/25/14 13 15,587.00 BT−CA−14−28 TOTAL PS−OTHER ATTORNEY SVCS 15,587.00 6,196.38 .00 Packet Pg. 727 531100 PS−CONSULTANT 9 /14 06/05/14 21 1406030 20700177 ALCALDE & FAY LT 1,667.00 .00 MAY2014 RETAINER TOTAL PS−CONSULTANT .00 1,667.00 .00 531500 PS−ENGINEERING 9 /14 06/25/14 13 −4,511.00 BT−CA−14−28 RUN DATE 08/20/2014 TIME 09:50:29 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 24 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 531500 PS−ENGINEERING (cont’d) TOTAL PS−ENGINEERING −4,511.00 .00 .00 534010 CS−PARKS CLEANING 9 /14 06/05/14 21 V1406094 000428 HORIZONS OF OKAL 8,703.20 .00 APRIL14 MOBILE CREW 9 /14 06/19/14 21 V1406427 000428 HORIZONS OF OKAL 9,838.40 .00 MAY14 MOBILE CREW 9 /14 06/25/14 13 −11,076.00 BT−CA−14−28 TOTAL CS−PARKS CLEANING −11,076.00 18,541.60 .00 534109 CS−BEACH CLEANING−DESTIN 9 /14 06/25/14 21 1406602 20500470 SANDMAN LLC 859.90 .00 DISPOAL COST APR2014 9 /14 06/25/14 21 1406602 20500470 SANDMAN LLC 1,398.00 .00 DESTIN FEB27/28 2014 9 /14 06/25/14 21 1406602 20500470 SANDMAN LLC 25,088.00 .00 DESTIN APR2014 9 /14 07/14/14 19 COR9FB −8,001.13 CORRECT AJE9CG 9 /14 07/14/14 19 COR9FB −10,398.02 CORRECT AJE9CG TOTAL CS−BEACH CLEANING−DESTIN .00 8,946.75 .00 534110 CS−BEACH CLEAN−OK ISLAND 9 /14 06/25/14 21 1406602 20500470 SANDMAN LLC 622.68 .00 DISPOAL COST APR2014 9 /14 06/25/14 21 1406602 20500470 SANDMAN LLC 1,007.00 .00 OKAL ISL FEB27/28 201 9 /14 06/25/14 21 1406602 20500470 SANDMAN LLC 17,698.50 .00 OKAL ISL APR2014 9 /14 07/14/14 19 COR9FB −5,793.93 CORRECT AJE9CG 9 /14 07/14/14 19 COR9FB −7,529.60 CORRECT AJE9CG TOTAL CS−BEACH CLEAN−OK ISLAND .00 6,004.65 .00 534111 CS−TURTLE WATCH PROGRAM 9 /14 06/05/14 21 1406080 010554 GEORGE W GRAY 7,833.33 .00 TURTLE WATCH TOTAL CS−TURTLE WATCH PROGRAM .00 7,833.33 .00 540002 TRAVEL OUT−OF−COUNTY 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 14.00 .00 RPS PENSACOLA REGIONAL AP TOTAL TRAVEL OUT−OF−COUNTY .00 14.00 .00 540005 TRAVEL LODGING EXPENSES 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 209.00 .00 MARRIOTT 337A0 TAMPA AP TOTAL TRAVEL LODGING EXPENSES .00 209.00 .00 541011 CELLULAR PHONES/PAGERS 9 /14 06/05/14 21 1406145 20900128 VERIZON WIRELESS 40.01 .00 4/8−5/7/14 TDD 9 /14 06/12/14 21 1406335 20900128 VERIZON WIRELESS 59.60 .00 4/24−5/23/14 TDD Packet Pg. 728 9 /14 06/25/14 21 1406622 20900128 VERIZON WIRELESS 40.01 .00 5/8−6/7/14 TDD TOTAL CELLULAR PHONES/PAGERS .00 139.62 .00 545990 INSURANCE−OTHER 9 /14 06/03/14 19 BUDGET−5 43.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 43.00 .00 RUN DATE 08/20/2014 TIME 09:50:29 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 25 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549900 MISCELLANEOUS CHARGES 549900 MISCELLANEOUS CHARGES 9 /14 06/19/14 21 V1406397 006052 DON W HOWARD CLE 18.50 .00 1596661 PUB SAF TOTAL MISCELLANEOUS CHARGES .00 18.50 .00 552800 COMPUTER SUPPLIES 9 /14 06/05/14 21 21401003−01 1406062 009744 DELL MARKETING L 233.99 −233.99 DELL ULTRASHARP 23 MONITO TOTAL COMPUTER SUPPLIES .00 233.99 −233.99 563490 OTHER IMPROVEMENTS 9 /14 06/05/14 21 1406136 013714 TAYLOR ENGINEERI 13,934.29 .00 TO1GREENSHORES PH1 TOTAL OTHER IMPROVEMENTS .00 13,934.29 .00 591001 BT−GENERAL FUND 9 /14 06/03/14 19 BUDGET−4 39,915.00 JUNE 2014 9 /14 07/14/14 19 COR9FB 13,795.06 CORRECT AJE9CG 9 /14 07/14/14 19 COR9FB 17,927.62 CORRECT AJE9CG TOTAL BT−GENERAL FUND .00 71,637.68 .00 591201 BT−DEBT SERVICE FUND 9 /14 06/03/14 19 BUDGET−4 27,101.00 JUNE 2014 TOTAL BT−DEBT SERVICE FUND .00 27,101.00 .00 591430 BT−SOLID WASTE 9 /14 06/23/14 11 .00 ESTABLISH PER JKG FOR JE 9 /14 06/23/14 19 AJE9CG 3,502.29 TRNSF BEACH CLEANING 9 /14 06/23/14 19 AJE9CG 1,320.70 TRNSF BEACH CLEANING 9 /14 06/23/14 19 AJE9CG 31,722.68 TRNSF BEACH CLEANING 9 /14 07/14/14 19 COR9FB −31,722.68 CORRECT AJE9CG TOTAL BT−SOLID WASTE .00 4,822.99 .00 TOTAL 1ST TDT−BEACHES & PARKS .00 177,179.57 −233.99 Packet Pg. 729 RUN DATE 08/20/2014 TIME 09:50:29 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 26 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549005 COMMISSIONS−TAX COLLECTOR 9 /14 06/18/14 24 000004 BENJAMIN F ANDER 154.51 6/14 ACH TOTAL COMMISSIONS−TAX COLLECTOR .00 154.51 .00 591201 BT−DEBT SERVICE FUND 9 /14 06/03/14 19 BUDGET−4 29,167.00 JUNE 2014 TOTAL BT−DEBT SERVICE FUND .00 29,167.00 .00 TOTAL SPECIAL ASSESSMENT .00 29,321.51 .00 Packet Pg. 730 RUN DATE 08/20/2014 TIME 09:50:29 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 27 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534500 CS−PERSONNEL 9 /14 06/12/14 21 1406280 20900514 TAMPA SERVICE CO 325.92 .00 CONV CTR 5/11/14 9 /14 06/12/14 21 1406280 20900514 TAMPA SERVICE CO 434.56 .00 CONV CTR 5/25/14 9 /14 06/12/14 21 1406280 20900514 TAMPA SERVICE CO 658.63 .00 CONV CTR 5/18/14 9 /14 06/25/14 21 1406594 20900514 TAMPA SERVICE CO 420.98 .00 CONV CTR 6/1/14 9 /14 06/25/14 21 1406594 20900514 TAMPA SERVICE CO 719.74 .00 CONV CTR 6/8/14 TOTAL CS−PERSONNEL .00 2,559.83 .00 534550 CS−UNIFORMS 9 /14 06/12/14 13 −8,000.00 BT−CA−14−26 TOTAL CS−UNIFORMS −8,000.00 .00 .00 534607 CS−LAWN SERVICE 9 /14 06/12/14 21 1406322 20501188 TRUGREEN COMPANI 82.08 .00 CONV CTR 5/21/14 9 /14 06/12/14 21 1406322 20501188 TRUGREEN COMPANI 588.15 .00 CONV CTR 5/21/14 9 /14 06/25/14 21 1406618 20501188 TRUGREEN COMPANI 54.00 .00 ECCC 9 /14 06/25/14 21 1406618 20501188 TRUGREEN COMPANI 58.00 .00 ECCC TOTAL CS−LAWN SERVICE .00 782.23 .00 534900 CS−OTHER 9 /14 06/12/14 13 8,000.00 BT−CA−14−26 9 /14 06/12/14 21 1406170 21300706 AUS FLORIDA GROU 242.95 .00 792423935 TDD 9 /14 06/18/14 21 1406362 21300706 AUS FLORIDA GROU 242.95 .00 792423935TDD 9 /14 06/25/14 21 1406510 21300706 AUS FLORIDA GROU 242.95 .00 792423935 TDD 9 /14 06/25/14 21 1406510 21300706 AUS FLORIDA GROU 242.95 .00 792423935 TDD TOTAL CS−OTHER 8,000.00 971.80 .00 543001 UTILITIES−ELECTRIC 9 /14 06/05/14 21 1406088 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 9 /14 06/05/14 21 1406088 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 9 /14 06/05/14 21 1406088 000387 GULF POWER COMPA 633.68 .00 1540 HIGHWAY 98 E 9 /14 06/05/14 21 1406088 000387 GULF POWER COMPA 3,126.52 .00 1250 MIRACLE STRIP PKWY 9 /14 06/12/14 21 1406231 000387 GULF POWER COMPA 16,755.78 .00 1250 MIRACLE STRIP PKWY 9 /14 06/25/14 21 1406567 000387 GULF POWER COMPA 23.05 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−ELECTRIC .00 20,582.11 .00 543002 UTILITIES−WATER 9 /14 06/05/14 21 1406088 000387 GULF POWER COMPA 188.13 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−WATER .00 188.13 .00 Packet Pg. 731 543004 UTILITIES−GARBAGE 9 /14 06/05/14 21 1406153 006405 WASTE MANAGEMENT 240.68 .00 792096422334 TDD 9 /14 06/12/14 21 1406164 20502035 ALLIED SERVICES 207.66 .00 ECCC 9 /14 06/25/14 21 1406628 006405 WASTE MANAGEMENT 698.33 .00 795734322337 TDD TOTAL UTILITIES−GARBAGE .00 1,146.67 .00 543005 UTILITIES−GAS RUN DATE 08/20/2014 TIME 09:50:30 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 28 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 543005 UTILITIES−GAS 9 /14 06/12/14 21 1406278 003198 OKALOOSA GAS DIS 451.39 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−GAS .00 451.39 .00 546620 RM−FACILITIES 9 /14 06/04/14 18 21401443−01 21001779 SMALL MARKET MEE −5,000.00 CHANGE ORDER − 1 9 /14 06/04/14 18 21401443−01 21001779 SMALL MARKET MEE .00 CHANGE ORDER − 2 9 /14 06/04/14 17 21401442−01 20201254 EDGE PAINTING IN 2,350.00 PROVIDE ALL MATERIALS AND 9 /14 06/04/14 17 21401443−01 21001779 SMALL MARKET MEE 5,000.00 2014 BREAKFAST DAY 2 SPON 9 /14 06/11/14 18 21401443−01 21001779 SMALL MARKET MEE .00 CHANGE ORDER − 3 9 /14 06/12/14 21 21401251−01 1406209 20201254 EDGE PAINTING IN 14,430.00 −14,430.00 REPAIR/RECOAT WALLS 9 /14 06/17/14 17 21401519−01 20500319 BEL−MAC ROOFING 3,500.00 PROVIDE ALL MATERIALS AND 9 /14 06/19/14 21 21401251−01 1406400 20201254 EDGE PAINTING IN 14,430.00 −14,430.00 REPAIR/RECOAT WALLS 9 /14 06/25/14 21 1406633 20701398 ZEE COMPANY INC 305.00 .00 JUNE2014 9 /14 06/25/14 21 21401239−01 1406633 20701398 ZEE COMPANY INC 1,622.86 −1,600.00 PROVIDE COMPONENT, ALL LA 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 2.99 .00 RADIOSHACK COR00188904 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 24.81 .00 EWING IRRIGATION PRD 134 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 27.74 .00 HOLLYWOOD PAINT & COLOR 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 65.66 .00 EWING IRRIGATION PRD 134 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 75.00 .00 STATE OF FL DBPR 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 83.94 .00 HD SUPPLY FACILITIES MTNC 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 93.63 .00 SPRINKLERWAREHOUSE. 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 128.17 .00 1000BULBS.COM 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 172.35 .00 ATLANTA LIGHT BULBS INC 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 450.00 .00 HEROMAN SERVICES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 693.60 .00 ELECTRIC MOTOR REPAIR 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 693.60 .00 ELECTRIC MOTOR REPAIR 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 999.99 .00 HOTSHOTS TOTAL RM−FACILITIES .00 34,299.34 −24,610.00 546640 RM−EQUIPMENT 9 /14 06/12/14 21 V1406211 015440 EMERGENCY SYSTEM 233.33 .00 CONV CTR 9 /14 06/18/14 21 1406442 21300731 MOWREY ELEVATOR 125.00 .00 ECCC 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 410.25 .00 SYSTEMS SPECIALISTS INC TOTAL RM−EQUIPMENT .00 768.58 .00 546644 RM−VEHICLES−FLEET 9 /14 07/14/14 19 FLT BILL 206.45 JUNE 14 FLEET BILL TOTAL RM−VEHICLES−FLEET .00 206.45 .00 Packet Pg. 732 548001 PROMOTIONAL ACTIVITIES 9 /14 06/04/14 11 .00 ESTABLISH FOR PO 9 /14 06/04/14 17 21401443−01 21001779 SMALL MARKET MEE 5,000.00 CHANGE ORDER − 2 9 /14 06/11/14 18 21401443−01 21001779 SMALL MARKET MEE −5,000.00 CHANGE ORDER − 3 TOTAL PROMOTIONAL ACTIVITIES .00 .00 .00 552010 FLEET FUEL RUN DATE 08/20/2014 TIME 09:50:30 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 29 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 552010 FLEET FUEL 9 /14 07/14/14 19 FLT BILL 174.50 JUNE 14 FLEET BILL TOTAL FLEET FUEL .00 174.50 .00 552500 TOOLS & SMALL IMPLEMENTS 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 5.61 .00 GATLIN LUMBER AND SUPPLY 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 15.19 .00 GATLIN LUMBER AND SUPPLY TOTAL TOOLS & SMALL IMPLEMENTS .00 20.80 .00 552700 JANITORIAL SUPPLIES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 631.08 .00 SUPREME PAPER SUPPLIES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 663.27 .00 SUPREME PAPER SUPPLIES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 760.34 .00 SUPREME PAPER SUPPLIES TOTAL JANITORIAL SUPPLIES .00 2,054.69 .00 552751 C.C. SPECIAL EVENTS 9 /14 06/04/14 17 21401443−01 21001779 SMALL MARKET MEE 5,000.00 CHANGE ORDER − 1 9 /14 06/04/14 18 21401443−01 21001779 SMALL MARKET MEE −5,000.00 CHANGE ORDER − 2 9 /14 06/11/14 18 21401443−01 21001779 SMALL MARKET MEE .00 CHANGE ORDER − 3 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA −8.64 .00 JOHNSTONE SUPPLY OF FT WA 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 8.64 .00 JOHNSTONE SUPPLY OF FT WA 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 107.89 .00 GATLIN LUMBER AND SUPPLY TOTAL C.C. SPECIAL EVENTS .00 107.89 .00 552990 OTHER SUPPLIES 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 82.42 .00 LOWES #00479 TOTAL OTHER SUPPLIES .00 82.42 .00 562790 OTHER CONSTRUCTION 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 169.77 .00 SHERWIN WILLIAMS #2094 9 /14 06/30/14 21 V2140212 014799 BANK OF AMERICA 310.44 .00 SHERWIN WILLIAMS #2094 TOTAL OTHER CONSTRUCTION .00 480.21 .00 TOTAL 3RD TDT−C.C. MAINTENANCE .00 64,877.04 −24,610.00 Packet Pg. 733 RUN DATE 08/20/2014 TIME 09:50:31 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 30 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 562752 PORTE COCHERE 9 /14 06/12/14 21 V1406222 008408 GGI LLC D/B/A GE 216.52 .00 FINAL −PROF SVCS TOTAL PORTE COCHERE .00 216.52 .00 563710 OUTDOOR EXHIBITION PAD 9 /14 06/19/14 21 21401165−01 1406417 000385 GULF POWER COMPA 6,619.00 −6,619.00 ELECTRICAL WORK FOR BORIN 9 /14 06/27/14 17 21401567−01 007839 AAA ECONOMY FENC 16,460.00 PROVIDE ALL LABOR & MATER 9 /14 06/27/14 21 V2140212 014799 BANK OF AMERICA 376.90 .00 WOERNER LANDSCAPE SOUR TOTAL OUTDOOR EXHIBITION PAD .00 6,995.90 9,841.00 563790 OTHER IMPROVEMENTS 9 /14 06/25/14 21 1406514 012182 ATKINS 99.40 .00 TO3 MARLER PK IMPROS TOTAL OTHER IMPROVEMENTS .00 99.40 .00 TOTAL 4TH TDT−C.C. CAPITAL .00 7,311.82 9,841.00 Packet Pg. 734 RUN DATE 08/20/2014 TIME 09:50:31 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  **June Transactions** SUNGARD PENTAMATION, INC. PAGE NUMBER: 31 DATE: 08/20/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:50:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’9’ and transact.fund=’104’ ACCOUNTING PERIOD: 11/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711242 − FDOT URBAN CORR 12 (O) ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 547002 PRINTING & BINDING 9 /14 06/06/14 17 21401470−01 21300007 INTERMOUNTAIN CO 424.35 8" X 10.50 RIDE GUIDE, MA TOTAL PRINTING & BINDING .00 .00 424.35 TOTAL FDOT URBAN CORR 12 (O) .00 .00 424.35 TOTAL TOURIST DEVELOPMENT FUND .00 1,028,407.81 −58,875.98 TOTAL REPORT .00 1,028,407.81 −58,875.98 Packet Pg. 735 RUN DATE 08/20/2014 TIME 09:50:31 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING AGENCY REPORT August 28, 2014 Packet Pg. 736 Packet Pg. 737 2 Fall Print Packet Pg. 738 Fall Outdoor Boards Packet Pg. 739 Fall Online Banners Packet Pg. 740 EmeraldCoasting.com Packet Pg. 741 Radio https://www.youtube.com/watch?v=AW MzE2xqsFQ&list=UUIwK9OrHwB- tdCMh6eBAOZA Let’s Go #Emerald Coasting Packet Pg. 742 Fall TV https://www.youtube.co m/watch?v=1grPeqWEL ms&list=UUIwK9OrHwB- tdCMh6eBAOZA Packet Pg. 743 Packet Pg. 744 Social Packet Pg. 745 Christmas Online Banners Packet Pg. 746 Christmas Landing Page Packet Pg. 747 Snowbird Online Banners Packet Pg. 748 EmeraldCoasting.com Packet Pg. 749 Thank You Packet Pg. 750 15  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment to Teen Court Agreement with Lutheran Services Florida, Inc. DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the amendment to the agreement with Lutheran Services Florida, Inc., to provide a pretrial diversion program for teenagers (Teen Court), which renews the contract for one (1) additional year from October 1, 2014, through September 30, 2015. BACKGROUND: Teen Court is a diversion program for youthful offenders, which offers the authority of the adult judicial system through the voices and actions of other youths under adult supervision. Local attorneys donate their time as mentors and provide judicial oversight for the court sessions, but the hearings are predominately run by teen volunteers and offer youthful offenders an opportunity to face a jury of their peers for appropriate sentencing and sanctions. During the period of July 2013-June 2014, the Teen Court program processed 114 court cases with 92 youth volunteer hours and 285 adult volunteer hours, representing $12,312.79 in youth and adult dollars saved through in-kind services. In accordance with the fee structure enacted by the Board (Ordinance 04-16, Section (1)(a)(4), and a review of past and projected collections, the county should have sufficient revenue to support the proposed Fiscal Year 2014-2015 budget of $85,000.00. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve and authorize the Chairman to execute the amendment to the agreement with Lutheran Services Florida, Inc., for the Teen Court program for Fiscal Year 2014-2015. RECOMMENDED BY: Packet Pg. 751 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 752 Packet Pg. 753 Packet Pg. 754  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Legal Services of North Florida Contract Amendment DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Approve the amendment to the agreement with Legal Services of North Florida, Inc., to provide legal aid services consistent with Florida Statutes to indigent residents of Okaloosa County for one (1) additional year from October 1, 2014, through September 30, 2015. BACKGROUND: Each year the Board contracts with Legal Services of North Florida, Inc., to provide legal aid to low income residents under the provisions of Okaloosa County Ordinance 04-16. Legal Services of North Florida, Inc., has offices throughout the panhandle, including one in Fort Walton Beach. According to recent reports, they provided service to 378 Okaloosa clients in the first quarter of calendar year 2014 on a variety of civil issues and wish to continue their services to indigent citizens in Okaloosa County. According to ordinance, Legal Services of North Florida, Inc., are allowed 25% of the total revenue received from fine and forfeiture funds as stipulated by Article V (payable in quarters). The proposed amendment is for Fiscal Year 2014-15 and allows for payment of the available collected funds in quarterly payments after appropriate invoicing. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve and authorize the Chairman to sign the tenth amendment to continue this contract in Fiscal Year 2014-15 for the 25% allowed in quarterly payments after appropriate invoicing. Funds paid under the terms of this agreement will not exceed the amount of revenue received from the funding ordinance. RECOMMENDED BY: APPROVED BY: Packet Pg. 755 Ernie Padgett, County Administrator Packet Pg. 756 Packet Pg. 757 Packet Pg. 758 Packet Pg. 759  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Dispatch Services Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: To request approval of the Dispatch Services Agreement renewal between Okaloosa County and the Fire Departments. BACKGROUND: The Okaloosa County Department of Public Safety’s 911 County Warning Point Dispatch is responsible for the emergency call receipt and dispatch for 17 Fire Departments and County EMS under a Dispatch Services Agreement. Prior to this agreement, the Fire Departments provided 40% of the funding for the fire dispatching services. In 2009, as the County transitioned to the State Law Enforcement Radio System (SLERS), the Board agreed to assume all costs associated with the dispatching services and the trade off was the Fire Departments would pay the $9.00 per radio monthly charge to the State. The County Warning Point Dispatch continues to provide 911 call taking and dispatching for the Fire Departments. The Fire Departments continue to pay the $9.00 per radio monthly charge to the State. The Dispatch Services Agreement has been signed by all Fire Department representatives as their desire to continue to have the professional emergency dispatching services maintained by the County. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the Dispatch Services Agreement renewal between Okaloosa County and the 17 Fire Departments. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 760  CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: C..09-i75c Tracking Number: Contractor/Lessee Name: iOI/U.*4., J,J jC.l4.Lc.L3 Grant Funded: YES NO n.. r UI pue C - qj 4- ,&aitc Date/Term: QJ 1 , e 941't SJif2f.3O,?617 0 )J 1. c-i4 GREATER THAN $50,000 Amount: — GREATER THAN $25,000 Department: P$. 3. L^ $25,000 OR LESS Dept. Monitor Name: ViQQa.. Document has been reviewed and includes any attachments or exhibits. &rJ— c YbIJL.C.t — t..c4- 44 Purchasing Review ro ement requir nts re met: Date: urchasi Directof or Designee Risk Management Review Approved as writt 14,71Z/ Date:_____ Risk r4nager or designee / County Attorney Review Apoved as written: A~ U -)P(Co)untY Atto ,( —, —\r ~ k ~ ~ ~ ,r Date: I Li Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 761 Packet Pg. 762 Packet Pg. 763 Packet Pg. 764 Packet Pg. 765 Packet Pg. 766 Packet Pg. 767 Packet Pg. 768 Packet Pg. 769 Packet Pg. 770 Packet Pg. 771 Packet Pg. 772 Packet Pg. 773 Packet Pg. 774 Packet Pg. 775 Packet Pg. 776 Packet Pg. 777 Packet Pg. 778 Packet Pg. 779 Packet Pg. 780 Packet Pg. 781  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Purchase of Odd Fellow Miracle Strip Lodge Property DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Okaloosa County Water & Sewer is requesting authorization to purchase the property comprising of the Northeast corner of the intersection of Lewis Turner Blvd. and Oddfellow Rd. Parcel ID: 35-1S-24-0000-0031-0000, also known as the Miracle Strip Lodge, Independent Order of Odd Fellows (IOOF). The value of the property has been appraised at $230,000.00 of which both parties (Grand Lodge of the IOOF of Florida, Inc. and Okaloosa County Water & Sewer) agree to be the sale price. In addition, staff requests authorization to adjust the rental payments that have been made from February 2014 through the closing in the amount of $300.00/month rather than $241.67. BACKGROUND: Okaloosa County Water & Sewer entered into a lease with the Miracle Strip Lodge No. 60 of the Independent Order of Odd Fellows on February 22, 1994 for the use of the Western section of the South (front) parking lot. OCWS paid for the curb and pavement of the parking space, which is still in use. The owners of the IOOF Lodge have informed Staff they no longer have an interest in extending the lease and have stated an interest in selling all the property. A request was presented to, and adopted by the Board of County Commissioners on February 4, 2014 to attempt to acquire the property and while that process was ongoing, to extend the lease on a month to month basis at a rate of $241.67. An appraisal was commissioned, which valued the property at $230,000.00. That offer was conveyed to IOOF Lodge and accepted. During the interim, pursuant to the direction of the Board, Water & Sewer paid the amount of rent for the property at the same rate as had been in effect at the expiration of the lease. An attempt was made to pay for a two month period of the lease in the amount of $241.67 per month, which was promptly returned. IOOF chose to invoke a Consumer Price Index (CPI) increase over 5 years as stated in the lease agreement. (See attached correspondence and lease). Though they had a right in the past to include an annual CPI increase, IOOF lodge had failed to include that adjustment. The new monthly payment with the implementation of the CPI escalator is now $300.00/month for an 8 month period for a total of $2,400.00, or $300.00 per month until closing. The total differential of $58.33 per month over the 8 month period equals $466.64 more than was authorized by the Board. OPTIONS: Approve or Deny RECOMMENDATIONS: Staff recommends approval for the County Attorney to prepare the required purchase documentation, proceed with the purchase of the IOOF property and the Chairman be authorized to execute all necessary documentation to effectuate the closing. Staff also recommends the authorization of the 8 month lease payment of $2,400.00, or $300.00 per Packet Pg. 782 month until closing. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 783 FROM: INVOICE Teel & Waters Real Estate Co., Inc. INVOICE NUMBER 499 N. Ferdon Blvd. 14-54 Crestview, FL 32536 DATE 04/14/2014 Telephone Number: (850) 682-6156 Fax Number: (850) 682-3321 REFERENCE TO: Internal Order #: Lender Case #: Okaloosa County (Water & Sewer) Client File #: P.O.21401123 1804 Lewis Turner Blvd. Main File # on form: 14-54 Ft. Walton Beach, FL 32547 Other File # on form: Telephone Number: Fax Number: Federal Tax ID: 59-1438221 Alternate Number: E-Mail: Employer ID: DESCRIPTION Lender: Okaloosa County (Water & Sewer) Client: Okaloosa County Purchaser/Borrower: Client: Okaloosa Water & Sewer Property Address: Lewis Turner Blvd. & Oddfellow Rd. City: FWB County: Okaloosa State: FL Zip: 32548 Legal Description: See attached FEES AMOUNT Form appraisal 800.00 SUBTOTAL 800.00 PAYMENTS AMOUNT Check #: Date: Description: Check #: Date: Description: Check #: Date: Description: SUBTOTAL TOTAL DUE $ 800.00 Form NIV5 — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Teel & Waters Real Estate Co, Inc. (850) 682-6156 Packet Pg. 784  Main File No. 14-54 Page #1 APPRAISAL OF REAL PROPERTY LOCATED AT: Lewis Turner Blvd. & Oddfellow Rd. FWB, FL 32548 FOR: Okaloosa County (Water & Sewer) 1808 Lewis Turner Blvd. Ft. Walton Beach, FL 32547 AS OF: April 11, 2014 BY: Randy G. Bracewell State-Certified General Real Estate Appraiser RZ589 Form GA3 — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 785  Teel & Waters Real Estate Co, Inc. (850) 682-6156 Main File No. 14-54 Page #2 LAND APPRAISAL REPORT File No. 14-54 Borrower Client: Okaloosa Water & Sewer Census Tract 0209.00 Map Reference Okaloosa Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 SUBJECT Legal Description See attached Sale Price $ N/A Date of Sale N/A Loan Term N/A yrs. Property Rights Appraised Fee Leasehold De Minimis PUD Actual Real Estate Taxes $ (yr) Loan charges to be paid by seller $ N/A Other sales concessions N/A Lender/Client Okaloosa County (Water & Sewer) Address 1808 Lewis Turner Blvd., Ft. Walton Beach, FL 32547 Occupant Vacant Appraiser Randy G. Bracewell/Cert. Gen.#RZ589 Instructions to Appraiser Provide Opinion of Fair Market Value Location Urban Suburban Rural Good Avg. Fair Poor Built Up Over 75% 25% to 75% Under 25% Employment Stability Growth Rate Fully Dev. Rapid Steady Slow Convenience to Employment Property Values Increasing Stable Declining Convenience to Shopping Demand/Supply Shortage In Balance Oversupply Convenience to Schools Marketing Time Under 3 Mos. 4-6 Mos. Over 6 Mos. Adequacy of Public Transportation NEIGHBORHOOD Present 35 % One-Unit 0 % 2-4 Unit 10 % Apts. 0 % Condo 40 % Commercial Recreational Facilities Land Use 0 % Industrial 15 % Vacant % Adequacy of Utilities Change in Present Not Likely Likely (*) Taking Place (*) Property Compatibility Land Use (*) From To Protection from Detrimental Conditions Predominant Occupancy Owner Tenant <5 % Vacant Police and Fire Protection One-Unit Price Range $ N/A to $ N/A Predominant Value $ N/A General Appearance of Properties One-Unit Age Range yrs. to yrs. Predominant Age yrs. Appeal to Market Comments including those factors, favorable or unfavorable, affecting marketability (e.g. public parks, schools, view, noise) The general neighborhood is the commercial district situated along each side of Lewis Turner Blvd. in the Northwestern sector of FWB. Lewis Turner/State Rd. 189 is one of the major roadways leading to Eglin Air Force Base. This is a very active military facility located in the southern sector of Okaloosa county. Dimensions 113 FF x 200' x 100' x 250'+- less ROW = 0.52+-ac Corner Lot Zoning Classification MU (Mixed Use), FLU-MU Present Improvements Do Do Not Conform to Zoning Regulations Highest and Best Use Present Use Other (specify) Commercial Public Other (Describe) OFF SITE IMPROVEMENTS Topo Natural slope toward front lot line Elec. Street Access Public Private Size .52 acres +/-, based on tax card, subject to survey Gas Surface Asphalt Shape Rectangular (see maps) SITE Water Maintenance Public Private View Typical San. Sewer Storm Sewer Curb/Gutter Drainage Adequate for Normal Rainfall Underground Elect. & Tel. Sidewalk Street Lights Is the property located in a FEMA Special Flood Hazard Area? Yes No Comments (favorable or unfavorable including any apparent adverse easements, encroachments, or other adverse conditions) See attached addenda. The undersigned has recited the following recent sales of properties most similar and proximate to subject and has considered these in the market analysis. The description includes a dollar adjustment reflecting market reaction to those items of significant variation between the subject and comparable properties. If a significant item in the comparable property is superior to or more favorable than the subject property, a minus (–) adjustment is made, thus reducing the indicated value of subject; if a significant item in the comparable is inferior to or less favorable than the subject property, a plus (+) adjustment is made thus increasing the indicated value of the subject. ITEM SUBJECT PROPERTY COMPARABLE NO. 1 COMPARABLE NO. 2 COMPARABLE NO. 3 Address Lewis Turner Blvd. & OddfellowLewis Rd. Turner & Mooney Rd. Lewis Turner & Mooney Rd. Beal Pkwy & Third St. FWB, FL, 35-1S-24 FWB, 26-1S-24 FWB, 26-1S-24 FWB, 13-2S-24 Proximity to Subject 1+-mile North 1.04 miles NE 3.73 miles S Sales Price $ N/A $ 2.68/SF $ 6.60/SF $ 11.50/SF Price $/Sq. Ft. $ $ $ $ MARKET DATA ANALYSIS 70,000 175,000 115,000 Data Source(s) Inspection Bk. 3077 pg. 742,Broker MLS603697 MLS39330, Bk. 3142 pg. 3396 ITEM DESCRIPTION DESCRIPTION +( – )$ Adjust. DESCRIPTION +(– )$ Adjust. DESCRIPTION +( – )$ Adjust. Date of Sale/Time Adj. Current 01/2013 Current Listing 04/2014 Location NW FWB, N. FWB, inferior N. FWB, inferior South FWB, sim. Site/View Est. Site, corner. Wood, corner Wood, corner Est. Site, corner Site Area 0.52 ac +/- .599+-acres .599+-acres 0.23+- ac Road Front Paved, 113+FF Paved, 231+ Paved, 231+ Paved, 60 FF+ Improvement (old bldg.) (None) (None) (old Bldg, sup) (Taylor Holdings) (Taylor Holdings) (Harris) Sales or Financing N/A govt. bid process C/L reduced None, listed @ Concessions N/A from $189,000 $139,900 Net Adj. (Total) + – $ + – $ + – $ Indicated Value of Subject $ 2.68 $ 6.6 $ 11.5 Comments on Market Data The above sales adequately reflect current and past values to be found in the general area. Each sale is similar in one aspect to the subject property. Comps. #1 & #2 are the same property. This tract has a corner influence but irregular shape. Comp #3 contained an older/usable office bldg. and corner influence but similar location ( Beal Pkwy). See next page Comments and Conditions of Appraisal The date of inspection was April 11, 2014. Commercial market trends have been downward over the past several years, which complicates the valuation process. Final Reconciliation My opinion of the "As Is" value, based on the above sales and with knowledge of past & current trends of the RECONCILIATION market, is $10.00 p/SF or total value of $226,510 (22,651+- SF (0.52 acres+/-) @ $10.00 p/SF), say $230,000. A value range of 10% plus or minus is estimated to allow for buyer-seller motivation. I (WE) ESTIMATE THE MARKET VALUE, AS DEFINED, OF THE SUBJECT PROPERTY AS OF April 11, 2014 TO BE $ 230,000 Appraiser Randy G. Bracewell/Cert. Gen.#RZ589 Supervisory Appraiser (if applicable) Date of Signature and Report April 16, 2014 Date of Signature Title Title State Certification # RZ589 ST FL State Certification # ST Or State License # ST Or State License # ST Expiration Date of State Certification or License 11/30/2014 Expiration Date of State Certification or License Date of Inspection (if applicable) April 11, 2014 Did Did Not Inspect Property Date of Inspection Form LAND — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE 08/11 Packet Pg. 786  Main File No. 14-54 Page #3 ADDITIONAL COMPARABLE SALES File No. 14-54 ITEM SUBJECT PROPERTY COMPARABLE NO. 4 COMPARABLE NO. 5 COMPARABLE NO. 6 Address Lewis Turner Blvd. & OddfellowEglin Rd. Pkwy. 7 McGriff St. Eglin Pkwy. & Kelly Ave. Lewis Turner Blvd. FWB, FL, 35-1S-24 FWB, 13-2S-24 Cinco Bayou FWB, 34-1S-24 Proximity to Subject 3.24 miles SE 3.35 miles SE 0.49 miles SW Sales Price $ N/A $ 23.33/SF $ 16.00/SF $ 7.81/SF Price $/Sq. Ft. $ $ 315,000 $ 340,000 $ 219,000 Data Source(s) Inspection Bk. 3089 pg. 4594, Broker MLS579999, Bk.3112, pg2073 MLS398507 ITEM DESCRIPTION DESCRIPTION +( – )$ Adjust. DESCRIPTION +(– )$ Adjust. DESCRIPTION +( – )$ Adjust. Date of Sale/Time Adj. Current 04/2013 08/2013 C/L Location NW FWB, SE FWB, superior SE FWB, Superior NW FWB, inf. Site/View Est. Site, corner. Est. Site, corner Est Site, corner cleared, interior Site Area 0.52 ac +/- .31+- acres .50+- acre .63+- acres Road Front Paved, 113+FF Paved, 142 FF+ Paved, 150 FF Paved, 113+- Improvement (old bldg.) (old Rest. bldg.) (2-old Bldgs) None (44 Eglin Pkwy) (Cinco Bayou Exp) (Sweatt) Sales or Financing N/A None None C/L over past Concessions N/A 5- yrs. Net Adj. (Total) + – $ + – $ + – $ Indicated Value of Subject $ 23.33 $ 16 $ 7.81 Comments on Market Data Comps #4 & #5 also contained old improvements and corner influence but superior location (Eglin Pkwy). Comp. #4 was purchased with the intention of remodeling the building. Comp. #6 is a current listing located south of the subject property near the hospital. This property has an interior location and has been listed over the past 3 to 6 years. MARKET DATA ANALYSIS 08/11 Form LAND.(AC) — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 787  Main File No. 14-54 Page #4 Supplemental Addendum File No. 14-54 Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) • Land: Scope of the Appraisal This is a Summary Appraisal Report, which is intended to comply with the reporting requirements set forth under the standards Rule 2-2b of the USPAP. The Scope of the appraisal includes the exterior inspection of the subject property, collecting, verifying and analyzing pertinent data, considering marketing trends, developing an opinion of value of the subject property and communicating the findings in this Summary Appraisal Report. The Scope of this report is limited to the examination of comparable sales within the subject's market area and the data recorded herein is limited to that which, in the appraisers judgement, was found to be the most comparable. Additionally, only that data available to the appraiser within a reasonable period of research time has been considered. Reported data pertaining to the physical condition of the subject property is based on the appraiser's physical observation of the site. Only the Sales Comparison Approach was used in this appraisal. No Cost Approach was utilized due to overall age of the building. Land in this market is typically sold rather than leased on a long term basis. Therefore, the Income Approach is not used. • Land: Site Comments The appraisers have examined the available flood maps that are provided by the Federal Emergency Management Agency (or other data) and has noted in the appraisal report whether the subject site is located in an identified Special Flood Hazard Area. Because the appraisers are not surveyors, they make no guarantees, expressed or implied, regarding this determination. A survey was not given to the appraisers at the time of the inspection. Any easements, encroachments, and exact parcel dimesion will have to be determined by a current survey. • Land : Site Comments The site is developed with a 48+- yr. old meeting hall bldg. (1,750+-SF) in poor but usable condition. An interior inspection was not possible. The bldg. exterior has a hazardous material which is considered an adverse condition to the overall property. The site improvements include a 29+- space asphalt paved parking lot in good condition. The site has a corner influence with a medium crossover but no traffic light. The site is consistent to other developed tracts in the area. Form TADD — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 788  Main File No. 14-54 Page #5 File No. 14-54 DEFINITION OF MARKET VALUE: The most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller, each acting prudently, knowledgeably and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: (1) buyer and seller are typically motivated; (2) both parties are well informed or well advised, and each acting in what he considers his own best interest; (3) a reasonable time is allowed for exposure in the open market; (4) payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and (5) the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions* granted by anyone associated with the sale. (Source: FDIC Interagency Appraisal and Evaluation Guidelines, October 27, 1994.) * Adjustments to the comparables must be made for special or creative financing or sales concessions. No adjustments are necessary for those costs which are normally paid by sellers as a result of tradition or law in a market area; these costs are readily identifiable since the seller pays these costs in virtually all sales transactions. Special or creative financing adjustments can be made to the comparable property by comparisons to financing terms offered by a third party institutional lender that is not already involved in the property or transaction. Any adjustment should not be calculated on a mechanical dollar for dollar cost of the financing or concession but the dollar amount of any adjustment should approximate the market's reaction to the financing or concessions based on the appraiser's judgement. STATEMENT OF LIMITING CONDITIONS AND CERTIFICATION CONTINGENT AND LIMITING CONDITIONS: The appraiser's certification that appears in the appraisal report is subject to the following conditions: 1. The appraiser will not be responsible for matters of a legal nature that affect either the property being appraised or the title to it. The appraiser assumes that the title is good and marketable and, therefore, will not render any opinions about the title. The property is valued on the basis of it being under responsible ownership. 2. Any sketch provided in the appraisal report may show approximate dimensions of the improvements and is included only to assist the reader of the report in visualizing the property. The appraiser has made no survey of the property. 3. The appraiser will not give testimony or appear in court because he or she made an appraisal of the property in question, unless specific arrangements to do so have been made beforehand, or as otherwise required by law. 4. Any distribution of valuation between land and improvements in the report applies only under the existing program of utilization. These separate valuations of the land and improvements must not be used in conjunction with any other appraisal and are invalid if they are so used. 5. The appraiser has no knowledge of any hidden or unapparent conditions of the property or adverse environmental conditions (including the presence of hazardous waste, toxic substances, etc.) that would make the property more or less valuable, and has assumed that there are no such conditions and makes no guarantees or warranties, express or implied, regarding the condition of the property. The appraiser will not be responsible for any such conditions that do exist or for any engineering or testing that might be required to discover whether such conditions exist. This appraisal report must not be considered an environmental assessment of the subject property. 6. The appraiser obtained the information, estimates, and opinions that were expressed in the appraisal report from sources that he or she considers to be reliable and believes them to be true and correct. The appraiser does not assume responsibility for the accuracy of such items that were furnished by other parties. 7. The appraiser will not disclose the contents of the appraisal report except as provided for in the Uniform Standards of Professional Appraisal Practice, and any applicable federal, state or local laws. 8. The appraiser has based his or her appraisal report and valuation conclusion for an appraisal that is subject to satisfactory completion, repairs, or alterations on the assumption that completion of the improvements will be performed in a workmanlike manner. 9. The appraiser must provide his or her prior written consent before the lender/client specified in the appraisal report can distribute the appraisal report (including conclusions about the property value, the appraiser's identity and professional designations, and references to any professional appraisal organizations or the firm with which the appraiser is associated) to anyone other than the borrower; the mortgagee or its successors and assigns; the mortgage insurer; consultants; professional appraisal organizations; any state or federally approved financial institution; or any department, agency, or instrumentality of the United States or any state or the District of Columbia; except that the lender/client may distribute the property description section of the report only to data collection or reporting service(s) without having to obtain the appraiser's prior written consent. The appraiser's written consent and approval must also be obtained before the appraisal can be conveyed by anyone to the public through advertising, public relations, news, sales, or other media. 10. The appraiser is not an employee of the company or individual(s) ordering this report and compensation is not contingent upon the reporting of a predetermined value or direction of value or upon an action or event resulting from the analysis, opinions, conclusions, or the use of this report. This assignment is not based on a required minimum, specific valuation, or the approval of a loan. Page 1 of 2 Form ACR2 — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 789  Main File No. 14-54 Page #6 File No. 14-54 CERTIFICATION: The appraiser certifies and agrees that: 1. The statements of fact contained in this report are true and correct. 2. The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions and are my personal, impartial and unbiased professional analyses, opinions, and conclusions. 3. Unless otherwise indicated, I have no present or prospective interest in the property that is the subject of this report and no personal interest interest with respect to the parties involved. 4. Unless otherwise indicated, I have performed no services, as an appraiser or in any other capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment. 5. I have no bias with respect to the property that is the subject of this report or the parties involved with this assignment. 6. My engagement in this assignment was not contingent upon developing or reporting predetermined results. 7. My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. 8. My analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice that were in effect at the time this report was prepared. 9. Unless otherwise indicated, I have made a personal inspection of the interior and exterior areas of the property that is the subject of this report, and the exteriors of all properties listed as comparables. 10. Unless otherwise indicated, no one provided significant real property appraisal assistance to the person(s) signing this certification (if there are exceptions, the name of each individual providing significant real property appraisal assistance is stated elsewhere in this report). 11. PRIOR ASSIGNMENT DISCLOSURE: This appraiser has not had a prior association and/or work history with this property over the past three years ADDRESS OF PROPERTY ANALYZED: Lewis Turner Blvd. & Oddfellow Rd., FWB, FL 32548 APPRAISER: SUPERVISORY or CO-APPRAISER (if applicable): Signature: Signature: Name: Randy G. Bracewell/Cert. Gen.#RZ589 Name: Title: Title: State Certification #: RZ589 State Certification #: or State License #: or State License #: State: FL Expiration Date of Certification or License: 11/30/2014 State: Expiration Date of Certification or License: Date Signed: April 15, 2014 Date Signed: Did Did Not Inspect Property Page 2 of 2 Form ACR2 — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 790  Main File No. 14-54 Page #7 USPAP ADDENDUM File No. 14-54 Borrower Client: Okaloosa Water & Sewer Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Lender Okaloosa County (Water & Sewer) This report was prepared under the following USPAP reporting option: Appraisal Report This report was prepared in accordance with USPAP Standards Rule 2-2(a). Restricted Appraisal Report This report was prepared in accordance with USPAP Standards Rule 2-2(b). Reasonable Exposure Time My opinion of a reasonable exposure time for the subject property at the market value stated in this report is: Additional Certifications I certify that, to the best of my knowledge and belief: I have NOT performed services, as an appraiser or in any other capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment. I HAVE performed services, as an appraiser or in another capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment. Those services are described in the comments below. — The statements of fact contained in this report are true and correct. — The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. — Unless otherwise indicated, I have no present or prospective interest in the property that is the subject of this report and no personal interest with respect to the parties involved. — I have no bias with respect to the property that is the subject of this report or the parties involved with this assignment. — My engagement in this assignment was not contingent upon developing or reporting predetermined results. — My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. — My analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice that were in effect at the time this report was prepared. — Unless otherwise indicated, I have made a personal inspection of the property that is the subject of this report. — Unless otherwise indicated, no one provided significant real property appraisal assistance to the person(s) signing this certification (if there are exceptions, the name of each individual providing significant real property appraisal assistance is stated elsewhere in this report). Additional Comments APPRAISER: SUPERVISORY APPRAISER: (only if required) Signature: Signature: Name: Randy G. Bracewell/Cert. Gen.#RZ589 Name: Date Signed: April 16, 2014 Date Signed: State Certification #: RZ589 State Certification #: or State License #: or State License #: State: FL State: Expiration Date of Certification or License: 11/30/2014 Expiration Date of Certification or License: Effective Date of Appraisal: April 11, 2014 Supervisory Appraiser Inspection of Subject Property: Did Not Exterior-only from Street Interior and Exterior Form ID14AP — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 791  Teel & Waters Real Estate Co, Inc. (850) 682-6156 Main File No. 14-54 Page #8 FIRREA / USPAP ADDENDUM Owner Grand Lodge of Florida File No. 14-54 Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Purpose The purpose of this appraisal is to provide the appraiser's opinion of the fair market (As Is) value of the subject real property, as of the effective date. Scope of Work See Addendum Intended Use / Intended User Intended Use: The intended use of this appraisal report is to assist the client in making a financial decision regarding a possible purchase price for the subject property. Intended User(s): The client of this appraisal is Okaloosa Co. Purchasing Dept./Okaloosa County Water & Sewer and they are the intended user. Use of this report by any other party will render it null and void. History of Property Current listing information: The subject property is not currently listed for sale. Prior sale: THREE YEAR PROPERTY HISTORY: No arms-length transactions affecting the subject property. Exposure Time / Marketing Time A reasonable exposure period for the subject property is over 6 months, given the current market conditions and surrounding neighborhood. A reasonable marketing time for the subject property is over 6 months, given the current market conditions/surrounding neighborhood. Personal (non-realty) Transfers Additional Comments Certification Supplement 1. This appraisal assignment was not based on a requested minimum valuation, a specific valuation, or an approval of a loan. 2. My compensation is not contingent upon the reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value estimate, the attainment of a stipulated result or the occurrence of a subsequent event. 3. This appraiser has had a prior association/work history with this property over the past three years. Supervisory Appraiser: Randy G. Bracewell/Cert. Gen.#RZ589 Appraiser: Signed Date: April 15, 2014 Signed Date: Certification or License #: RZ589 Certification or License #: Certification or License State: FL Expires: 11/30/2014 Certification or License State: Expires: Effective Date of Appraisal: April 11, 2014 Inspection of Subject: Did Not Exterior Only Interior and Exterior Form FUA_LG2 — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 792  Main File No. 14-54 Page #9 Subject Photos Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Front/Street view Lewis Turner Blvd. & Oddfellow Rd. Front view Street/front view Form PIC4x6.TR — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 793  Main File No. 14-54 Page #10 Subject Photo Page Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Front/street Lewis Turner Blvd. & Oddfellow Rd. Side/Interior view Side/street view Form PIC4x6.TR — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 794  Main File No. 14-54 Page #11 Subject Photo Page Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Subject Front Lewis Turner Blvd. & Oddfellow Rd. Form PIC4x6.TR — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 795  Main File No. 14-54 Page #12 Location Map Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.LOC — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 796  Main File No. 14-54 Page #13 Site Map Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.Site — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 797  Main File No. 14-54 Page #14 Aerial Map Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.LOC — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 798  Main File No. 14-54 Page #15 Tax Card Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.Site — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 799  Main File No. 14-54 Page #16 Comparable Sales Map Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.LOC — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 800  Main File No. 14-54 Page #17 Legal Description Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.LOC — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 801  Main File No. 14-54 Page #18 Engagement Letter Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.Site — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 802  Main File No. 14-54 Page #19 Certification Owner Grand Lodge of Florida Property Address Lewis Turner Blvd. & Oddfellow Rd. City FWB County Okaloosa State FL Zip Code 32548 Client Okaloosa County (Water & Sewer) Form MAP.Site — "WinTOTAL" appraisal software by a la mode, inc. — 1-800-ALAMODE Packet Pg. 803 Packet Pg. 804 Packet Pg. 805 Packet Pg. 806 Packet Pg. 807 Packet Pg. 808 Packet Pg. 809 Packet Pg. 810 Packet Pg. 811 Packet Pg. 812 Packet Pg. 813 Packet Pg. 814 Packet Pg. 815 Packet Pg. 816 Packet Pg. 817 Packet Pg. 818 Packet Pg. 819 Packet Pg. 820 Packet Pg. 821 Packet Pg. 822 Packet Pg. 823 Packet Pg. 824 Packet Pg. 825 Packet Pg. 826  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Supplemental Reclaimed Water to Niceville & Eglin - NWFWMD Grant Application & Memo of Agreement DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS staff requests Board of County Commissioners (BCC) authorization to submit a Northwest Florida Water Management District (NWFWMD) grant application for the design of a supplemental reclaimed water project that would transmit reclaimed water from the Arbennie Pritchett Water Reclamation Facility (APWRF) to the City of Niceville service area and potentially, portions of Eglin AFB. This grant program is part of NWFWMD's Water Supply Development Initiative, and the grant application is submitted online without signatures. Staff also requests that the BCC authorize the Chairman to execute a Memorandum of Agreement (MOA) with the City of Niceville and Eglin AFB related to the same project. BACKGROUND: Okaloosa County Water & Sewer (OCWS) is in the process of expanding the APWRF - see attached Agenda Request for background on that project. For long-term strategic planning, staff is seeking reclaimed water opportunities in order to increase effluent disposal capacity. Although the current Rapid Infiltration Basins (RIBs) are functioning fine within permit, we have a limited capacity of 10 million gallons per day (MGD) and the groundwater table has risen drastically over the past year because of the tremendous amount of rainfall. By transmitting reclaimed water to areas off-site, the opportunity exists to increase effluent disposal capacity. Effluent could be treated to a higher standard by adding secondary treatment to produce public-access reclaimed water, suitable for irrigation. The APWRF already has 2 MGD of reclaimed water capability, with a 1.55 MGD commitment to the City of Ft. Walton Beach via the 2009 Interlocal Agreement. The reclaimed water system, which primarily consists of a disc filter and chlorine disinfection, could be expanded with another 4 MGD of capacity if we can find the customers that need the reclaimed water. Eglin AFB, the County, the City of Niceville, and many other entities have been working together since April 2014 on the Eglin AFB Community Partnership Initiative (CPI). This is a Department of Defense initiative aimed at bringing Air Force and community leadership together to develop, prioritize, and implement community partnership ideas, such as sharing of resources and innovative projects that are a win-win-win for the Air Force, local government, and the community. This has been a 7-step process of identifying and prioritizing partnerships and project ideas. Over 100 project ideas were submitted at the first step of this process. One of those ideas that has made it the top six is transmitting supplemental reclaimed water from OCWS' APWRF to the City of Niceville service area and potentially areas of Eglin AFB. The CPI leadership teams consists of Chairman Windes, Brig. General David Harris, EDC Director Nathan Sparks, and other community leaders. Packet Pg. 827 The proposed project is conceptually depicted on the attached map and can generally be described as the following (all sizes and distances are approximate and subject to change, pending design): - ~10.1 miles of 20” reclaim water main from OCWS’ APWRF to the City of Niceville reclaim water service area - ~1.1 miles of 12” reclaim water main from the above mentioned pipeline to the general vicinity of the Northwest Gate of Eglin AFB - New facilities at the APWRF to produce public-access reclaim water, such as filtration, disinfection, a pumping station, and other needed equipment - With the above-mentioned infrastructure, OCWS would be able to transmit reclaimed water to Eglin and/or the City for use as an irrigation source. - Said proposed infrastructure would be designed, permitted, constructed, owned, maintained, and operated by OCWS in an Eglin AFB Utilities Easement or public rights- of-way. However, the project is currently unfunded. Total rough-order-of-magnitude cost is estimated at $8,000,000. The project provides the following benefits: - Effluent disposal for OCWS’ APWRF, which may offset the need for effluent disposal expansion in the future and mitigate the severity of future water & sewer rate increases, of which Eglin AFB is a major customer. - Supplemental reclaimed water for the City of Niceville, an existing reclaimed water utility, who has a need for additional reclaimed water for current and future customers, recreational areas, and common areas. - Supplemental reclaimed water as irrigation on Eglin AFB’s “Eagle” and “Falcon” golf courses. - Future reclaimed water for Eglin Main Base, such as the Northwest Gate and Nomad Way, for long-term strategic planning and posturing. - Sustainable solution for the community in terms of the environment and water supply by reusing and sharing available resources in southern Okaloosa County, which has been deemed a Water Use Caution Area by NWFWMD. The above-mentioned project is currently completely unfunded and not listed in OCWS 5-year Capital Improvement Plan (CIP). However, with the medium and long-term need present and with momentum towards partnership opportunities, OCWS staff is considering applying towards various grants and outside funding sources (such as legislative appropriations and/or RESTORE Act) to fund the project over the next few years. If complete funding could be obtained, a minimal per thousand gallon monthly usage rate could be charged to the City of Niceville and Eglin AFB to recoup operations and maintenance costs of the reclaimed water system. If outside funding is not obtained, the County could potentially finance the project and include the debt service in the monthly usage rate; however, this methodology would drastically increase the per thousand gallons rates to rates that are not feasible, such as over $2.00 per thousand gallons. Rates in that ballpark are way above the market rate for reclaimed water, and users would most certainly go elsewhere. Therefore, obtaining outside funding/grants is very important to this project's success - and the APWRF's effluent disposal capacity. Packet Pg. 828 One such grant opportunity has become available through NWFWMD's Water Supply Development Initiative. This grant is typically aimed at small, rural utilities who are financially strained; however, the grant also funds portions of large projects that have a regional impact. At the end of FY2013, we applied and received a $1.25M grant through the same program to construct an elevated tank that would benefit the Bob Sikes Industrial Park and our Mid-County Water System. This year, we would like to apply for a grant to cover all the "soft costs" of this reclaimed water project, such as engineering design and the necessary environmental studies. The grant application would be requesting $215,000 of NWFWMD funding to be matched with $85,000 to $107,500 from OCWS and the difference from the City of Niceville depending on how the City Council votes on Tuesday evening, September 16, 2014. OCWS would provide surveying, easement preparation, and grant management with in-house staff. The above- mentioned $85,000-$107,500 is not currently listed in the OCWS 5-year CIP. Because the CIP is not 100% executed each year, if the grant is awarded, OCWS would bring to the BCC a budget transfer to cover this cost. The grant application is due to NWFWMD by electronic submission (no signature required) by October 1. Staff and consultants are hard at work on the application package, and staff would like to obtain the BCC's authorization to submit the application via the Clerk's Contracts & Grants office. If awarded, staff would bring back to the BCC a grant agreement for approval and execution by the Chairman. With regards to the CPI, Eglin staff recently requested that the County draft a Memorandum of Agreement (MOA) to be executed by General Harris, the County, and the City of Niceville at the final leadership meeting, scheduled for October 1. Be executing an MOA, it memorializes the work over the past several months and shows that we (Eglin, County, and City) are "all in" for this reclaimed water project idea. The primary concept of the MOA is that we agree to work together in a spirit of cooperation to seek to obtain funding for and execute the project. Our hope is that such an MOA can provide a foundation for the project which we can build on; the MOA can be placed in grant application packages to increase the chances of obtaining funding. The MOA also provides financial commitments from the County and the City of Niceville for the cost share on the NWFWMD grant, if awarded. Because of timing, at the time of writing this agenda request, the MOA is not fully written, negotiated, and language finalized; however, we do not want this opportunity to pass by, and staff feels it is important to obtain signatures from the CPI leadership team. Therefore, staff is recommending that the BCC authorize the Chairman to execute the MOA at the October 1 leadership meeting, or soon thereafter, pending legal review. The County Attorney will provide review and approval prior to the Chairman executing the MOA. Because this MOA will most likely be executed at a public venue, staff will coordinate with the Chairman and the BCC's Clerk, in order to ensure integrity of the documents. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends that the BCC authorize staff to submit a NWFWMD grant application for the design of a supplemental reclaimed water project that would transmit reclaim water from the APWRF to the City of Niceville service area and potentially portions of Eglin AFB. Staff also requests that the BCC authorize the Chairman to execute a MOA (pending legal review and approval by the County Attorney) with the City of Packet Pg. 829 Niceville and Eglin AFB related to the same project. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 830  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Arbennie Pritchett WRF Expansion - Engineering RFQ Award & Contract Approval DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS and Purchasing staff seek approval to award RFQ #WS 37- 14 to Constantine Engineering to serve as the Owner's Representative and Design Criteria Professional for the Arbennie Pritchett WRF Expansion Project and to authorize the Chairman to execute the "Agreement for Consulting Services" with Constantine Engineering for an amount not to exceed $1,189,400. Staff also requests to move forward with a qualifications based selection process for a contract with a Design/Build (D/B) Team, as outlined below. BACKGROUND: On January 7, 2014, the BCC authorized staff to move forward with the qualifications based selection process (via a RFQ) for a contract with an engineering consultant for the Arbennie Pritchett WRF Expansion Project. The BCC also approved a Review Committee to review the Statement of Qualifications submitted by interested engineering firms. That Agenda Request along with background information on the Arbennie Pritchett WRF Expansion Project is attached for your review. This previous Agenda Request explains the project need, funding, and the design-build process/roles. Since the above-mentioned approvals, OCWS and Purchasing staff worked together to produce Request for Qualifications (RFQ) # WS 37-14, titled "Design Criteria Professional, Owner's Representative & Consulting Engineering Services for a Proposed 5 MGD Expansion to Okaloosa County Water & Sewer's Arbennie Pritchett WRF". This RFQ went through County Contract Review, and the Coordination Sheet is attached. The RFQ was then advertised via multiple outlets: 1) newspaper, 2) BidNet, a statewide procurement tool, and 3) emails to specific engineering firms in the area that have shown interest in past Engineering RFQs for County projects. Upon the March 28, 2014 deadline listed in the RFQ, one engineering firm submitted a Statement of Qualifications - Constantine Engineering. The individuals of the Review Committee reviewed Constantine's submittal, and deemed that they were a qualified engineering firm capable of performing the required roles listed in the RFQ. Constantine was Program Manager and Owner's Representative for the $65M program to construct the original Arbennie Pritchett WRF and related sub-projects that concluded in 2011. They have also been pivotal in other related wastewater projects, such as Ft. Walton Beach Consolidation, 7th Special Forces, Eglin Main Base, and Niceville/Valparaiso (diverting East County flow). Packet Pg. 831 After the Review Committee meeting, staff then negotiated a professional services agreement with Constantine Engineering for them to serve as the Owner's Representative, Design Criteria Professional, and perform other engineering services. The attached "Agreement for Consulting Services" (Agreement) with Constantine Engineering is attached for your review, consideration, and approval. Along with the Agreement, attached is Exhibit A (scope of work), Exhibit B (compensation), and the County Contract Review Coordination Sheet. Please recall that this is a design-build project, budgeted at $13M in the Capital Improvement Program (CIP) years FY2014-FY2016. Of that budget, with the execution of this Agreement, an amount not to exceed $1,184,900 would be under contract with Constantine. Over $11M would be slated for the actual design/build construction, whereby a Design/Build Team would be under contract in the future to produce the design and perform the construction. As the Owner's Representative, Constantine would be overseeing the project in the following manner summarized as: serve as the Design Criteria Professional; prepare the RFQ (for Design/Build Team), the Request for Proposal (RFP), and the Design Criteria Package (DCP; performance specifications and preliminary engineering); evaluate Statement of Qualifications and bids; perform engineer's cost estimates; groundwater modeling; permitting; engineering services during construction; resident observation; develop and manage Owner Purchased Equipment (OPE) program; coordinate complete system startup; construction administration; perform any miscellaneous engineering and technical service required in support of the project and specifically requested by the County. A more thorough explanation is included with Exhibit A. With the approval of this Agreement, Constantine's first major task would be to draft the RFQ for a Design/Build (D/B) Team. Therefore, staff is also requesting to move forward with a qualifications based selection process for a contract with a D/B Team, with the following process: - Constantine to prepare the RFQ for staff's consideration. Staff will then review and finalize the RFQ. - Purchasing Staff to advertise RFQ and oversee. - Upon receiving submissions from interested D/B Teams, on behalf of the County, Constantine to serve as the technical expert to evaluate the D/B Teams using pass/fail criteria and provide a recommendation to the OCWS Staff as to the elimination of any firm that failed to meet the minimum standards. OCWS Staff will then meet and evaluate those that meet the minimum requirement to arrive at the short-list of D/B Teams. - Constantine to prepare the DCP and RFP for staff's consideration. RFP would go through County Contract Review. The DCP is a technical document - preliminary drawings and performance specifications. - RFP and DCP to be issued to short-listed D/B Teams. - OCWS Staff and Constantine will hold a mandatory pre-proposal meeting with all short-listed D/B Teams present. In addition, Proprietary Meetings will be held with each of the short-listed D/B Teams to discuss confidential conceptual design ideas. - Upon receiving the proposals from the D/B Team, the following Review Committee would review: Zan Fedorak or designee - Purchasing Manager (non-voting member to Packet Pg. 832 oversee) Nathan Boyles - Board of County Commissioners, Water & Sewer Liaison Jeff Littrell - Water & Sewer, Director Jeb Chessher - Water & Sewer, Project Manager Darren Alford - Water & Sewer, Wastewater Operations Manager Jason Autrey - Public Works, County Engineer - Upon the Review Committee selecting the most qualified D/B Team to be recommended to the BCC, OCWS Staff and Constantine would then open up the price envelope (a separate cost proposal from the qualifications proposal), and then proceed to negotiate a contract with the D/B Team. Florida Statutes 287.055 (AKA "Consultants' Competitive Negotiation Act (CCNA)") will be followed and adhered to. This was also explained in the Jan. 7, 2014 Agenda Request. -Resulting Agreement with the selected D/B Team would then be routed through County Contract Review and then be brought to the BCC for approval and execution. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS and Purchasing staff recommend BCC approval to award RFQ #WS 37-14 to Constantine Engineering to serve as the Owner's Representative and Design Criteria Professional for the Arbennie Pritchett WRF Expansion Project and to authorize the Chairman to execute the "Agreement for Consulting Services" with Constantine Engineering for an amount not to exceed $1,189,400. Staff also recommend to move forward with a qualifications based selection process for a contract with a Design/Build (D/B) Team, as outlined above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 833  63 7 Okaloosa County Water & Sewer APWRF Proposed Reclaim Water Supplemental reclaim water to 230 City of Niceville & Eglin AFB golf courses 230 DW CO L LE GE BLV COLLEGE BLVD E L T 23 R N CO AL 1 SR 64 9 F HART S T Y WA 633 64 9 LLY KE AZ ALE A DR FL ORIDA ST 62 8 NATHEY AV E R FAIRW A Y D JO LEWIS ST H N IC E NS EV ON A VI ST LL NS VE E A ST 628 KE L LY J OH R NS 631 D IM S PK W JO YW 236 HN S IM S RE PKW YE BA A T A DR H G YS OR T CA DILLA C AV E ED HIL L JACKS ON AVE R WOLVERINE AVE CER P L LN AIRFIELD 4 N 23 0 JO E E HN AV SP N T SIM EN NM ER S V E AV E 631 GO PK OH 625 ED L IO W DA GLE N ILLINOIS AV Y GE A AV E NB AY R A ST VE E S 62 7 H O RO RE D AVE AU JAC KSO 62 TICS R 8 CH IC A G O NC LI N C JUDIT IR H S 635 S NORDBE RG AVE LN VAL A N 85 O AV DR AND ADAM S AVE ROCKFORD S T Y E HW AV 630 SE RE W E M IN O ~ 10.1 miles of proposed 16" or 20" DR HIGH LA ND S 63 3 LE AVE reclaim water main G LEN AVE S JOHN SIMS P KWY T 233 63 2 ~ 1.1 miles of proposed PERIMETER RD SUNS reclaim water main ET L N VIRGINIA AVE VIRGINIA AVE SUNSET LN HO B AY S E DR S R A GRANDVI EW VE NW FLORIDA FL ORIDA AVE 63 5 634 REGIONAL AIRPORT MISSISSIP P I AV E PERIMETE R RD 65 1 635 SANTA ROSA RD Future connection to CHEROKE E AV W ESCAMBIA RD Eglin AFB D R A MCCARTHY AV N 63 O 3 YT DA WICKER CIR SE MI NOLE Arbennie Pritchett RD EG LIN RD RD D BLV ES Water Reclamation Facility D ON D M WIZ AR PERIMETER RD B AR HY AL OLD HIGHWAY 10 ER AL G EN LU OC D W AY TO N DR IVE WE EIG ST HT H GEORGIA AV ST VAN MATRE AV SIX O BAR RIER LD LU MAIN T RD TH SE DO NA KO TO "B" AV N ST V EN C DR K WAC "C" AV TH RD LEWIS TURNER BLVD NIS RD ST IS SA SECOND ST AR FIFTH ST 643 ST GR S AV RE IFF "D" AV RD FIRST S IN RD TO WA AY NE KI BARRANCA Y SIX BISC S SI R THIRD ST TH M ST M LID EE O R RD D RD "F" AV S S D R R D RE RD O FE L D CY P ST R IG O R ON LE AM LIVE OAK RD RN PO N LE A G A IO FL LA ND R AT DE IL IN TO AR A DR M O RT P O AS SP G IN AN VE PA LM TR RN HIA STAT E ROAD 85 ET ES B LVD TO ST LE S RD AH R CA D D ON P RD RA ROBE RTS C LO SE O P N Y NE P KW D NO M R AD L IN WA O EG Y T UI Proposed Reclaim Water Mains POQ Okaloosa County, FL MAP PROJECTION: Produced by: Okaloosa County Lambert Conformal Conic Projection Stateplane: Florida North (0903) NAD 1983(90), NAVD 1988. GIS Department ® Lease Legal Boundary Main Reclaim 1 Street Centerlines PUBLIC RECORD: September 2014 I This map was created by Okaloosa County GIS and is in the public domain pursuant ALOO SA OK to Chapter 119, Florida Statutes. G S DISCLAIMER: Main Reclaim 2 Property Lines Okaloosa County hereby expressly disclaims any liability for errors or omissions in 0.5 0.25 0 0.5 1 these maps, indexes or legends. C O U TY Miles N PARCEL DISCLAIMER: This Proposed Location Map was prepared for planning purposes only. It is not intended for conveyances, nor is it a survey. Packet Pg. 834 Map: \\gisvm100\gisprojects\MapDocs\OCWS\APWRF_ProposedReclaimedWater.mxd, PDF: \\gisvm100\gisprojects\PDFDocs\OCWS\APWRF_ProposedReclaimedWater.pdf, Map Scale: 1:31,680, Page Size: 11X17, Image Date: 2009/2010, Revised: Proposed Reclaim Lines 09/2014 By: L. Jones  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Destin Water Users Lease Agreement DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Lease Agreement with Destin Water Users, Inc. for the use of property at the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Destin Water Users have been using property at the Destin/Ft. Walton Beach Airport since January 1, 1987 for the purposes of effluent disposal and treatment. With the current FAA approved lease agreement, Destin Water Users will now pay the County an annual ground lease fee based on appraised Fair Market Value (FMV) as mandated by FAA, for the non-aviation usage of the subject property. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this lease as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 835 Packet Pg. 836 Packet Pg. 837 Packet Pg. 838 Packet Pg. 839 Packet Pg. 840 Packet Pg. 841 Packet Pg. 842 Packet Pg. 843 Packet Pg. 844 Packet Pg. 845 Packet Pg. 846 Packet Pg. 847 Packet Pg. 848  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: PFC Resolution and Assurances DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board of County Commissioners is requested to adopt a Passenger Facility Charge Resolution required by the FAA for the approval of projects eligible for the use of these funds; and to assure, by certification, that it will comply with all provisions of Title 14 CFR Part 158 (Passenger Facility Charges). BACKGROUND: The attached resolution and assurances will be made part of an application for the approval to Impose and Use (I&U) PFCs for 19 projects at Okaloosa County's Airports. The Resolution authorizes the Airports Director to file the application and to carry out the administration of the PFC program. Attachment "A" lists the projects. PFCs are presently collected at the maximum rate of $4.50 per enplaned passenger. The collection period for the projects would begin on October 1, 2021, upon expiration of the current authorization, and end on January 1, 2030. Funds for these projects are available from PFCs already collected; hence the future collection period will provide funds for currently approved purposes such as repayment of bonds coming due in the future. PFCs are collected by the air carriers and submitted monthly directly to the airport. They are considered airport funds, but are subject to project approval and monitoring by FAA. Five of the 19 projects have already been completed, and approval is being sought to reimburse the County for the local matching funds expended by the Airport during construction. Total authority being sought is $14,628,493.00 which includes bond interest. Operating airlines have been consulted on the projects, as required, and their comments have been forwarded to the FAA. Attachment "B" is the required Certification of Assurances. Also attached for information is a description of each project and the Capital Plan summarizing the total funding by source for each project. Public comments were solicited for the required 30 days via both the Airport and County Web Sites. No public comments were received. OPTIONS: Approve, Disapprove or Table RECOMMENDATIONS: The Department of Airports staff recommends that the Board authorize the Chairman to sign the Resolution and the Assurances. Packet Pg. 849 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 850 Packet Pg. 851 Packet Pg. 852 Packet Pg. 853 Packet Pg. 854 Packet Pg. 855 Packet Pg. 856 Packet Pg. 857 Packet Pg. 858 Packet Pg. 859 Packet Pg. 860 Packet Pg. 861 Packet Pg. 862 Packet Pg. 863 Packet Pg. 864 Packet Pg. 865 Packet Pg. 866 Packet Pg. 867 Packet Pg. 868 Packet Pg. 869 Packet Pg. 870 Packet Pg. 871  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Verizon Wireless Agreement NWFRA DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Verizon Wireless Agreement with the Northwest Florida Regional Airport to place radio distribution devices (repeaters) within the Airport's Terminal is being presented to the Board of County Commissioners for approval. BACKGROUND: Verizon Wireless requests to install in-building radio distribution devices (repeaters) and antennas in the Northwest Florida Regional Airport to provide Verizon Wireless customers with cellular service while inside the airport terminal. Verizon Wireless will be paying the Airport for this privilege at the rate of $6,000.00 annually. Eglin AFB personnel approved the installation of Verizon's equipment inside the Airport. Attached you will find Verizon Wireless’ certificate of insurance and the contract and lease internal coordination sheet. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this agreement as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 872 Packet Pg. 873 Packet Pg. 874 Packet Pg. 875 Packet Pg. 876 Packet Pg. 877 Packet Pg. 878 Packet Pg. 879 Packet Pg. 880 Packet Pg. 881 Packet Pg. 882 Packet Pg. 883 Packet Pg. 884 Packet Pg. 885 Packet Pg. 886 Packet Pg. 887 Packet Pg. 888 Packet Pg. 889 Packet Pg. 890 Packet Pg. 891 Packet Pg. 892 Packet Pg. 893 Packet Pg. 894 Packet Pg. 895 Packet Pg. 896 Packet Pg. 897  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Stipulation for American Airlines for satisfaction of bankruptcy pre- petition claims DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Airports requests that the Okaloosa Board of County Commissioners approve a Stipulation and Settlement of Claims for American Airlines. BACKGROUND: As it relates to American Airlines Bankruptcy matters, the salient facts are as follows: • American Airlines as part of its bankruptcy filing published schedule # 2040598 on 2/27/2012 for $32,730.88 in favor of Okaloosa Regional Airport as claimant. • Northwest Florida Regional Airport formerly known as Okaloosa Regional Airport filed claim # 2090 on 4/11/2012 for $32,314.31. • Invoices that comprise a schedule of payments covered the period and invoices save adjustment for partial payment on the post-petition portion of invoices show that the debt was cured. • However, a name change of the airport from Okaloosa Regional Airport to Northwest Florida Regional Airport during the ensuing period resulted in confusion and the claim being listed as a continued indebtedness. • Scheduled claim # 2040598 was not matched to claim # 2090 due to two different names being used for Northwest Florida Regional Airport. • Claim # 2090 was expunged on or around April 5, 2013 in connection with a lease cures payment paid to the airport which resolved the claim as verified by a payment schedule rum of the time-frame from the Clerk's office. • The stipulation and settlement of claims is necessary for the airline to have the court discharge the bankruptcy obligation. OPTIONS: Approve, Deny or Table the requested recommendation. RECOMMENDATIONS: The Department of Airports recommends that the Okaloosa Board of County Commissioners approve the Airline requested stipulation and settlement. As the pre- petition claim has been cured and the stipulation is necessary for the airline to seek discharge from the bankruptcy court. Furthermore, the airline is current and in good standing with the County. Packet Pg. 898 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 899  6406.txt Please note that this agenda item number is now 3300. From: Gary Stanford [GStanford@clerkofcourts.cc] Sent: Wednesday, August 27, 2014 11:02 AM To: Lori Fox; Greg Stewart Cc: Sunil Harman Subject: RE: agenda Item # 3217- Stipulation and Settlement Claim for American Airlines Lori, Thanks. After the conversation that Sunil and I had yesterday, the agenda request seems fine to me. Once approved by the County Attorney and the BCC, the Clerk will maintain the original and complete the coordination sheet, as usual. Let me know if you need something further from me at this time. Gary Stanford - Finance Officer Okaloosa County Clerk of Circuit Court 302 N. Wilson Street, Suite 203 Crestview, FL 32536 Tel: (850) 689-5000 x 3411 Fax: (850) 689-5882 Mob: (850) 585-6245 -----Original Message----- From: Lori Fox [mailto:lfox@co.okaloosa.fl.us] Sent: Monday, August 25, 2014 11:53 AM To: Greg Stewart; Gary Stanford Cc: Sunil Harman Subject: agenda Item # 3217- Stipulation and Settlement Claim for American Airlines Good morning, On behalf of Mr. Sunil Harman, Director of Airports, please find attached the internal coordination sheet as well as the agenda item with attached Stipulation and Settlement Claim for AMR Corporation (American Airlines). Upon coordination, Mr. Harman will place it on the agenda for next week's September 2nd meeting. The deadline for placement on this BCC meeting is noon on Wednesday, 8/27/2014. Thank you for your assistance, Respectfully, Lori A. Fox Okaloosa County Airports 1701 State Road 85 N Eglin AFB, FL 32542 (850) 651-7160 ext. 4 Northwest Florida Regional Airport (VPS) . Destin/Ft. Walton Beach Airport (DTS) . Bob Sikes Airport (CEW) Please consider the environment before printing this email. Page 1 Packet Pg. 900  6406.txt ----------------------------- PLEASE NOTE: Florida has a very broad public records law. Email communications to or from Okaloosa County Clerk of Court employees are considered public records and are available to the public and media upon request. Your e-mail communications, including your email address, are subject to public disclosure. This email is intended for the addressee(s) indicated above only. If you have received this email in error, please delete it immediately. ----------------------------- Page 2 Packet Pg. 901 Packet Pg. 902 Packet Pg. 903 Packet Pg. 904 Packet Pg. 905  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Media Buying Task Order 15 DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: Pursuant to Okaloosa County's Purchasing Policy, purchases in excess of $50,000 require Board approval prior to purchasing. Further, pursuant to Contract C12-2006-AP, Romjue Advertising & Company (“Romjue”) is required to submit a Task Order for Media Buying, Marketing and Advertising Services. Attached is Task Order 15 from Romjue in an amount not to exceed $245,000 to market and promote the County's Airports. The referenced task order anticipates marketing and advertising needs for Fiscal Year 2015. BACKGROUND: On December 4, 2012 the Okaloosa County Board of Commissioners (“Board”) entered into an agreement with Romjue for the provision of media buying, marketing and advertising services in order to promote Okaloosa County's Airports. Following the suggestion from the Clerk’s Finance Department, we have prepared Task Order 15 which, if approved, would authorize Romjue, under the direction of airport staff, to perform services to purchase media as outlined in the attached Marketing Plan in an amount not to exceed $245,000. A summary description of the marketing plan is attached. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends Board approval of Task Order 15 with Romjue, in an amount not to exceed $245,000.00, for the purchase of media intended to attract business and additional passengers to Okaloosa County through its Airports. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 906 Packet Pg. 907 Packet Pg. 908 Packet Pg. 909 Packet Pg. 910 Packet Pg. 911 Packet Pg. 912 Packet Pg. 913 Packet Pg. 914 Packet Pg. 915 Packet Pg. 916 Packet Pg. 917 Packet Pg. 918 Packet Pg. 919  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Lake Pippin Channel Maintenance MSBU 2014 Annual Assessment & 2015 Budget DEPARTMENT: Public Works BCC DISTRICT: Five STATEMENT OF ISSUE: Establishing the 2014 annual assessment of $400.00 per parcel of property within the Municipal Services Benefit Unit (MSBU) for the improvements and maintenance of the Lake Pippin Channel and approve the proposed MSBU’s FY 2015 budget. BACKGROUND: The Lake Pippin Channel Maintenance Municipal Services Benefit Unit was created by Okaloosa County Ordinance No. 89-30. The special assessment is collected by the Okaloosa County Tax Collector on the yearly property tax bills. The annual assessment is applied to each parcel of property within the Lake Pippin Channel Maintenance MSBU. The Lake Pippin MSBU Committee met on June 26, 2014 and recommended the annual assessment for 2014 be increased from $400.00 to $425.00 per parcel. However upon further discussions with the Property Appraiser’s office, the Lake Pippin Channel MSBU Advisory Committee learned that if the assessment is raised above the five year average amount, a notice has to be advertised ‘in a newspaper generally circulated with each county contained in the boundaries…’, per Florida Statue 197.3632. Due to the inability to meet requirements of Florida Statue 197.3632, Michael Fell, the MSBU chairman, notified all Board members by email explaining the situation that the assessment could not be increased to the previously approved $425.00 assessment. Therefore Mr. Fell requested that all MSBU Board members and guest in attendance respond back to him whether they are in agreement or not that the 2014 assessment remain at the same 2013 assessment of $400.00. A majority of the MSBU Board members have responded with a yes vote. A resolution has been prepared for the Board of County Commissioners’ approval for the Lake Pippin Channel Maintenance MSBU 2014 assessment to remain at $400.00. The MSBU seeks Board approval of their proposed FY 2015 budget which is attached. OPTIONS: Approve or disapprove the annual Lake Pippin Channel Maintenance MSBU assessment of $400.00 per parcel of property and/or the MSBU’s FY 2015 proposed budget. RECOMMENDATIONS: Request Board approval and authorization for the Chairman to sign the Resolution for the annual 2014 Lake Pippin Channel Maintenance MSBU assessment of $400.00 per parcel and approve the MSBU’s FY 2015 proposed budget. RECOMMENDED BY: Packet Pg. 920 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 921 Packet Pg. 922 Packet Pg. 923 Packet Pg. 924 Packet Pg. 925 Packet Pg. 926 Packet Pg. 927 Packet Pg. 928 From: Julie Wilson [mailto:jwilson@okaloosapa.com] Sent: Tuesday, July 08, 2014 9:42 AM To: Mike Fell; aallen@co.okaloosa.fl.us; mffell@cox.net Cc: gtoussaint@clerkofcourts.cc; Janet Fugate Subject: RE: Lake Pippin Channel MSBU Mr. Fell, I received your documents for the tax roll however, the documents are still incomplete. I need your tax roll with any changes, that were originally due to our office by June 13th. The proof of publication that you submitted does not meet the requirements of Florida Statue 197.3632. This statue explains that if you raise the assessment above the five year average amount, then you will have to publish the advertisement “in a newspaper generally circulated with each county contained in the boundaries of the local government (197.3632 (4) (b)”. The statue goes on to state that the property owners have the right to file a written objection within 20 days of the publication of the notice, were the property owners given adequate time for this? It appears that at this time, you will only be able to raise the assessment the five year average amount which is the rate plus 1.743 for this year. Please return the tax roll information to me by July 11, 2014 with the allowable increase indicated per parcel (if that is what you choose to do since the advertisement wasn’t done pursuant to Florida Statutes)so we can get the new rates on the TRIM notices for this year. Thank you, Julie Wilson Human Resource & CAMAUSA Database Manager Okaloosa County Property Appraiser 73 Eglin Pkwy NE, Ste 202 Ft Walton Beach, FL 32548-4939 850-651-7240 www.okaloosapa.com Under Florida Law, e-mail addresses are public record. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Packet Pg. 929 From: Mike Fell [mike.fell@be-ci.com] Sent: Tuesday, August 26, 2014 10:17 AM To: Amy Allen Subject: FW: 2014 Tax Roll Attachments: FW: 2014 Tax Roll - Lake Pippin Channel MSBU I sent you all the email responses I received. Everyone responded with the exception of Randy Anderson, which I assume he is out of town because he always is quick to respond. All responded with an approval to keep the assessment at $400/lot. Hope this is sufficient for the BCC to approve our assessment. Thanks for all your assistance getting this approved. Below is the final recap: Board Members Michael Ott Yes Steve White Yes John Forrester Yes Tony Randle Yes Randy Anderson No Reply Yet • Passed 4-1 Attendees Gary & Muriel Brown Yes Cheryl & Gill Foley Yes Brad Everett Yes Jack Trevino Yes (Verbal) Thanks, Michael Fell Lake Pippin MSBU (850) 368-0034 Packet Pg. 930  2015 Budget Projected Projected 2015 2015 Item Balance Balance - Expenses + Revenue = Descriptions as of end of (Projected) (Projected) 01/01/15 FY 2015 1 Non-Ad Valorem Fees 1.1 Accounting & Collection Fee $ 357.00 2 Channel Maintenance 2.1 Design & Permit Fees $ 1,000.00 2.2 Submerged Land Fee $ 1,200.00 2.3 Dredging $ 30,000.00 2.4 Seawall Restoration $ 10,500.00 3 Storm Contingency 3.1 Clean-up & Major Repairs 4 Funding Accounts 4.1 Owner Assessments $ 11,900.00 4.2 Interest Earnings $ 700.00 4.3 Early Payment Discount $ 476.00 $ - Total $77,537.72 $ 43,533.00 $ 12,600.00 $ 46,604.72 Projected Owner/Lot Contribution $425 Total Contributors 28 Projected Annual Contribution $11,900 7/8/2014 Lake Pippin 1 of 1 RESERVE STUDY Packet Pg. 931  RESOLUTION 14-____ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA; RELATING TO THE PROVISION OF MAINTENANCE AND IMPROVEMENT OF A CHANNEL FROM LAKE PIPPIN TO CHOCTAWHATCHEE BAY; ESTABLISHING THE COSTS FOR PROVIDING SUCH SERVICES; IMPOSING ASSESSMENTS AGAINST ASSESSED PROPERTY; APPROVING THE ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Okaloosa County, Florida, (the “Board”) has enacted Ordinance No. 89-30, as subsequently amended and codified in Appendix D, Article XXVI of the Okaloosa County Code of Ordinances (the “Ordinance”), which created the Lake Pippin Channel Maintenance Municipal Services Benefit Unit and authorizes the imposition of assessments for maintenance and improvement of a channel from Lake Pippin to the Choctawhatchee Bay (the “Services”); and WHEREAS, the imposition of an assessment each Fiscal Year is an equitable and efficient method of allocating and apportioning the costs of providing the Services among parcels of assessed property; and WHEREAS, the Board desires to impose the assessment using the tax bill collection method for the Fiscal Year beginning on October 1, 2014; and WHEREAS, the Lake Pippin Channel Municipal Services Benefit Unit Advisory Committee (the “Advisory Committee”), in compliance with Ordinance No. 89-30, held an annual meeting on June 26, 2014, to discuss the rate of assessment; and WHEREAS, the Advisory Committee voted to maintain the annual assessment for the Fiscal Year beginning on October 1, 2014 at $400.00 per parcel of property, to be collected by the County Tax Collector and held in the Lake Pippin MSBU Escrow Account for maintenance in anticipation of expenses exceeding the current account balance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: SECTION 1. IMPOSITION OF NON-AD VALOREM ASSESSMENTS. (A) The boundaries of the Lake Pippin Channel Municipal Services Benefit Unit are more particularly described in Exhibit “A.” (B) The parcels of assessed property described in the Assessment Roll, which is hereby approved, are hereby found to be specially benefited by the provision of the Services in Packet Pg. 932 the amount of the assessment set forth in the Assessment Roll, a copy of which is incorporated herein by reference. (C) It is hereby ascertained, determined and declared that each parcel of assessed property will be specially benefited by the County's provision of the Services in an amount not less than the assessment for such parcel. (D) For the Fiscal Year beginning October 1, 2014, the assessment for each assessed property is hereby established at $400 per parcel. (E) The above assessment is hereby approved. The assessments in the amounts set forth in the Assessment Roll, as herein approved, are hereby levied and imposed on all parcels of assessed property described in the Assessment Roll for the Fiscal Year beginning October 1, 2014. (F) Assessments shall constitute a lien upon the assessed property so assessed equal in rank and dignity with the liens of all state, county, district or municipal taxes and other non-ad valorem assessments. Except as otherwise provided by law, such lien shall be superior in dignity to all other liens, titles and claims, until paid. (G) The Assessment Roll as herein approved together with the correction of any errors or omissions shall be delivered to the Tax Collector for collection using the tax bill collection method in the manner prescribed by the Ordinance. SECTION 2. EFFECT OF ADOPTION OF RESOLUTION. The adoption of this Resolution shall be the final adjudication of the issues presented (including, but not limited to, the determination of special benefit and fair apportionment to the Assessed Property, the method of apportionment and assessment, the rate of assessment, the Assessment Roll and the levy and lien of the Assessments), unless proper steps shall be initiated in a court of competent jurisdiction to secure relief within 20 days from the date of this Resolution. SECTION 3. SEVERABILITY. If any clause, section or other part of this resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and in no way affecting the validity of the other provisions of this resolution. SECTION 4. CONFLICTS. That this resolution or parts of resolutions in conflict herewith, be and the same are repealed to the extent of such conflict. SECTION 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon its passage and adoption. ADOPTED, in regular session this _______ day of _________, 2014. Packet Pg. 933  BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr. Chairman ATTEST: CLERK OF THE CIRCUIT COURT OKALOOSA COUNTY, FLORIDA Gary J. Stanford Deputy Clerk Packet Pg. 934 EXHIBIT A Packet Pg. 935  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Bluewater Bay MSBU 2014 Tax Roll Assessment and Proposed FY 2015 Budget DEPARTMENT: Public Works BCC DISTRICT: Five STATEMENT OF ISSUE: Establishing the annual assessment of $63.00 per parcel of property within the benefit unit for the improvements and maintenance of the Bluewater Bay common properties and approve the proposed Municipal Services Benefit Unit (MSBU) FY 2015 budget. BACKGROUND: The Bluewater Bay Municipal Services Benefit Unit was created by Okaloosa County Ordinance No. 02-16. An annual assessment is collected every year from each parcel of property within the Bluewater Bay MSBU by the Okaloosa County Tax Collector. The Bluewater Bay MSBU Board of Directors met on July 1, 2014 and recommended this year’s assessment be set at $63.00 per parcel of property. This is a $3.00 increase per parcel from the 2013 assessment of $60.00. The proposed assessment was voted on and approved by the MSBU Board. A resolution has been prepared for the Board of County Commissioners’ approval. These funds are used to supplement community services including improvements, repairs, and maintenance of the grounds, landscaped areas including irrigation, signage and street lights in common areas of the Bluewater Bay properties. The MSBU seeks Board approval of their proposed FY 2015 budget which is attached. OPTIONS: Approve or disapprove the annual Bluewater Bay MSBU assessment of $63.00 per parcel of property and/or the MSBU’s FY 2015 proposed budget. RECOMMENDATIONS: Request Board approval and authorization for the Chairman to sign the Resolution for the annual Bluewater Bay MSBU assessment of $63.00 per parcel of property and approve the MSBU’s FY 2015 proposed budget. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 936  BLUEWATER BAY MSBU BOARD of DIRECTORS Public Meeting July 1, 2014 I. Call to Order Chairman Steve Hall called the meeting to order at 6:07 p.m. Present were Directors, Steve Hall, Jonathan Tallman, Debbie Stretch, Judy Griffin and Felix Beukenkamp. The presence of a quorum was confirmed. Representing Bluewater Management Services were Darlane Landsberger and Meredith Collins. Also in attendance was Marcia Sanders with the Bay Beacon, Ron & Virginia Byrd, Pat Fralix, Jason Connor, Lynne Whittemore and Steve Pearce. II. Announcements Next Public Board Meeting The next Public Board Meeting will be held on July 15, 2014 at 6:00 p.m. at the Regency Inn, 4577 Hwy 20 in Niceville, Florida. Public Comments III. New Business Board Certification of Tax Rolls The Board Certification of the Bluewater Bay Tax Rolls was approved with a motion from Ms. Griffin and seconded by Ms. Stretch, none opposed. Mr. Tallman reported that the Superior Residencies will provide additional tax revenue when added in 2015. Board Approval of the 2014-2015 Budget Ms. Griffin made a motion to adopt Budget B, which increases the annual assessment to $63.00, with a second from Ms. Stretch. Discussion on Motion: Mr. Tallman recommended putting out a referendum to see if the homeowners wish to increase the annual assessment. Mr. Tallman also believes that there are items within the budget that can be cut vs. an increase in assessments. Mr. Beukenkamp reported that there should be a plan put in place for the five (5) percent increase proposed before assessing the homeowners. Currently Budget “B” proposes the increase to specifically go to Line Item 4420, Common Area Enhancements. However, still wish to see a plan before any increase is approved. Ms. Griffin reported that the landscape is aging and needs to be replaced. Mr. Tallman reported that he would still like to see a possible referendum in the fall at the General Election. Mr. Beukenkamp reported that if the increase is adopted, he would like to see a special line item for the Common Area Enhancement “Master Plan”, included. Roll was taken on the motion to adopt Budget B, Mr. Beukenkamp and Mr. Tallman opposed, motion passed with approval from Mr. Hall, Ms. Stretch and Ms. Griffin. 1 Packet Pg. 937  Mr. Beukenkamp made a motion to approve use the additional $14,742 to fund the “Master Plan”. Mr. Tallman seconded the motion, none opposed. Mr. Beukenkamp also volunteered to help develop the Master Plan. Approval of the Landscape RFP Ms. Griffin reported that the Landscape RFP has been redefined along with the specifications and mapping. This document will provide a more comprehensive plan. Mr. Tallman made a motion to adopt the Landscape RFP as presented with a second from Ms. Stretch, none opposed. Adjournment The meeting was adjourned at 6:53 pm with a motion from Mr. Hall. Submitted by: Meredith Collins Approved by: Steve Hall 2 Packet Pg. 938 Packet Pg. 939 Packet Pg. 940 Packet Pg. 941  Resolution No.______________ BE IT HEREBY RESOLVED BY THE BOARD OF THE COUNTY COMMISIONERS OF OKALOOSA COUNTY FLORIDA, THAT; WHEREAS, the Bluewater Bay Municipal Services Benefit Unit Advisory Committee in compliance with Ordinance No. 02-16, has held an annual meeting on July 1, 2014. WHEREAS, the Advisory Committee has voted to set the annual assessment for FY 2014 at $63.00 per parcel of property, to be collected by the County Tax Collector and held in the Bluewater Bay MSBU Escrow Account for maintenance in anticipation of expenses exceeding the current account balance. ADOPTED, in regular session this _______ day of _________, 2014. OKALOOSA COUNTY, a political Subdivision of the State of Florida ______________________________ Don R. Amunds Chairman ATTEST: ________________________ Gary J. Stanford Deputy Clerk Packet Pg. 942  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Boating Improvement Funding for the City of Valparaiso DEPARTMENT: Public Works BCC DISTRICT: District 3 South STATEMENT OF ISSUE: The City of Valparaiso has submitted a request for payment through the Boating Improvement Fund. The funding was used for improvements to the boat trailer parking area, construction of a groin on the south side of the boat launch and dock at Lincoln Park. BACKGROUND: In May 2011 the Board of County Commissioners approved a Boating Improvement Agreement (OKBP-1032) in the amount of $15,000. The city spent $6,900 on improvements at Lincoln Park. On September 30, 2011 the city requested the remaining $8,100 roll over to FY 2012 for continued work at Lincoln Park. On January 11, 2012 the Board of County Commissioners approved agreement OKBP-1033 for $15,000, also for Lincoln Park, giving them a total of $23,100. In September 2012, the city requested reimbursement of funds in the amount of $13,100. With this reimbursement, agreement OKBP-1032 was closed out. The city requested that the remaining $10,000 from OKBP-1033 roll over and be combined with FY 2013 funds. In January 2013, the Board of County Commissioners approved agreement OKBP-1037 for $15,000, combined with FY 2012 roll over funds, the city had a total of $25,000 for FY 2013. Due to delays with permitting, issues with contractors and materials, contract OKBP-1037 expired in January 2014 without work being complete. In March of 2014, the city forwarded a reimbursement request for funding for Lincoln Park in the amount of $19,379.39. With the contract having expired, reimbursement has not been processed. The contract (OKBP-1037) was previously approved by the Board of County Commissioners and expired with no disbursement of funds. The city completed the work in accordance with the requirements set forth by S. 328.72 (15), F.S. Staff, after working with the city to resolve issues concerning reimbursement recommends that the city be reimbursed for the work. Funding is available in the Boating Improvement Fund Budget. The City of Valparaiso has requested $15,000 in funding for FY 2015. A new agreement will be presented for Board approval after the 2015 budget has been approved. OPTIONS: Approve/disapprove reimbursement to the City of Valparaiso in the amount of $19,379.39 RECOMMENDATIONS: Approve payment to the City of Valparaiso, through the Boating Packet Pg. 943 Improvement Fund, in the amount of $19,379.39. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 944 Packet Pg. 945 Packet Pg. 946 Packet Pg. 947 Packet Pg. 948 Packet Pg. 949 Packet Pg. 950  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Contract Renewal - Concrete Materials DEPARTMENT: Public Works BCC DISTRICT: All Statement of Issue: Request approval of the contract renewal with Fort Walton Beach Concrete/Crestview Ready Mix for the next year. The contract’s effective date is October 1, 2013. Background: Public Works has a budget line item approved to provide funds for concrete materials. This contract reflects increases in units costs versus the previous years' contract as per the attached fee schedule. These increased costs are due to the increased cost of cement according to the vendor and do not follow the CPI accordingly. There were no other responsive vendors at the last bidding of this contract. This contract renews contract number #C14-2105- PW. Options: Approve/disapprove Recommendations: Staff requests Board approval for the contract renewal with Fort Walton Beach Concrete/Crestview Ready Mix and authorization for the Chairman to sign the contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 951 Packet Pg. 952 Packet Pg. 953  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Elder Services - Lease Modification DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval of a modification to the Elder Services' Lease at the old Ft. Walton Beach Hospital. BACKGROUND: Approximately three years ago, the BCC agreed to continue to lease a portion of the old FWB hospital to Elder Services for the administration of their then current programs. The county remodeled about 6800 s.f. of space at the building for that purpose that included the commercial kitchen and a large dining room. Since then, some of the leadership of Elder Services have requested additional space for their programs, but their requests have lacked sufficient justification. Recently, the FWB Senior Center was closed until a new space was prepared for their use. That space may not be ready for use for a year or more. Until then, Elder Services is allowing those seniors to use portions of their leased space at the old FWB hospital. They have programs scheduled almost every day in the dining room and the communal dining program is seeing increased use. These new programs are a great benefit to the seniors who use them, and they are being well used. In response to this increased use, and what are likely to be additional requests in the future, Elder Services' request for a modest amount of additional space appears now to be justified. Elder Services has requested that the limits of their leased space be extended to the double doors in the corridor just outside the large dining room. This would add a storage room and a couple of non- ADA compliant restrooms and one additional office-size space. The total amount of space that would be added to the current lease is approximately 492 s.f. The storage room may be used to store the equipment used by the new senior programs. The restrooms are much closer to the dining room which provide needed convenience for the far larger group of seniors participating in the programs. If the Board agrees with this request, FM will need $5,000 to extend the fire wall to the new lease boundary. No other work in the expanded space is being requested at this time. Staff recommends the BCC approve the change in the lease boundary as indicated on the included floor plan. RECOMMENDATIONS: (FM) Requests BCC approval of a modification to the Elder Services' Lease at the old Ft. Walton Beach Hospital and to direct the County Attorney to prepare lease modification document and to authorized the Chairman to execute the lease modification Packet Pg. 954 document and to authorize the transfer of $5,000 to the appropriate account from General Fund Reserves, or other such source as the Board may deem appropriate. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 955 Packet Pg. 956 Packet Pg. 957  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Head Start Request for Assistance DEPARTMENT: Facility Maintenance BCC DISTRICT: 4 STATEMENT OF ISSUE: (FM) Requests BCC direction regarding a recent request for assistance from the BCC in replacing framing and sheetrock removed due to a mold remediation project at the McGriff Street Head Start. BACKGROUND: On or about August 19th of this year, Mr. Frank Godbout, Head Start Executive Director, made a request for assistance from Okaloosa County in replacing framing and sheetrock removed as a part of a mold remediation project conducted at the McGriff Street location in Ft Walton Beach. The spring storms that caused so much damage to Okaloosa County roads and buildings, also damaged the Head Start building on McGriff Street. The rains flooded the building causing wide spread damage to the interior. After the building was dried out, it was tested for mold. Mold was detected, which is pretty typical for about anywhere in Florida. However, black mold was discovered. Black mold can cause a variety of allergic reactions with the most severe resulting in death. With children present in the building almost every day, remediation was ordered. The black mold was discovered in numerous areas of the sheetrock and had even spread into the wood studs. The remediation project includes removing all the affected building components, including the studs. The Head Start Program provides area families with early childhood care and education for a low or no cost. In addition, they provide job and housing referral services to the families, along with other programs. The remediation project cost the Head Start Program about $175,000 out of their budget, which wasn't budgeted. They are trying to get that money back from a pool of state funds for Head Start programs. The remediation project didn't include repairing any of the remediated components. To get the remediated space ready, so the students can return, Mr. Godbout is requesting BCC assistance with the needed repairs to the remediated areas. They are really "Caught Between the Devil and the Deep Blue Sea" in this matter. Their revenue is based on the number of students attending the school. They can't have the students back at the school until the work is completed, but the work can't get completed unless they have the money to pay for the repairs, but they have no way to get the money for the repairs without the students being at the school. Packet Pg. 958 Mr. Godbout is probing all possible sources to get the money for the repairs; however, the prospects of getting the needed money wasn't looking good as of the time of his request to the county. The county provides $10,000 annually, through the Facilities Maintenance Department, to support the Head Start program. The exact cost of the repairs is unknown at this time as the remediation work was ongoing as of the time this item was penned. The remediated areas are off limits until the remediation is complete and air monitoring results are normal. The Board has authorized FM to provide up to $5,000 in labor and has approved $5,000 for materials for maintenance to the McGriff St. facility. While the request isn't for maintenance, the school needs the repairs more than maintenance in the coming budget cycle. Staff requests Board direction in the use of the maintenance resources allocated for Head Start in the FM budget toward making the necessary repairs from the mold remediation project to the McGriff Street facility so students can return. RECOMMENDATIONS: (FM) Requests BCC direction regarding a recent request for assistance from the BCC in replacing framing and sheetrock removed due to a mold remediation project at the McGriff Street Head Start. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 959 Packet Pg. 960 Packet Pg. 961  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New SO Building GMP DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Sheriff's Building in Shalimar. BACKGROUND: In the interest of keeping the project on schedule, the work to build a new building for the Sheriff's office in Shalimar has raced ahead of the approval of a Guaranteed Maximum Price (GMP) for the project. The Sheriff's new building is well under way. The building package has been ordered, the site work contract has been let, and the contractor is about ready to break ground. The project began many months ago with a target GMP of $1,500,000. The soil borings revealed poor soil conditions under the proposed building due to high sub-surface water levels. The engineering solution is to dig out the poor soils and bring in about 600 c.y. of suitable fill and to reinforce the slab with additional concrete and heavier steel. This item alone has added tens of thousands of dollars to the cost of the project. In addition, market prices for the goods and services necessary to construct a building have gone up steadily over the last year or two. A couple of years ago when the county build another major project, the county benefited from a depressed economy. Contractors were desperate for work and submitted extremely discounted bids to work on this project. Thankfully, the economy has improved substantially since then. But, the improved economy comes with higher prices for goods and services. On a $1,500,000 expense, a price increase of just 5% results in an additional $75,000 of cost for the very same purchase. The county isn't immune from such market increases. At one point during the SO's project's development, the project's total costs were nearing $1,600,000. Subsequent value engineering efforts have brought that number back down to $1,474,074. The project team continues to comb through the individual components of the project in the attempt to identify any additional savings that may be identified. There are a few items that were added to the scope since the project was first conceived that have added some costs. Those items are identified on the attachment. The project team as challenged every item for savings, but left those items alone that were operationally necessary or reasonable. These items account for most of the overage that still remains. Staff recommends BCC approval of the GMP for the Sheriff's new building in Shalimar in the amount of $1,474,074. Packet Pg. 962 RECOMMENDATIONS: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) in the amount of $1,474,074 for the New Sheriff's Building in Shalimar. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 963 Packet Pg. 964 Packet Pg. 965 Packet Pg. 966 Packet Pg. 967 Packet Pg. 968 Packet Pg. 969 Packet Pg. 970 Packet Pg. 971 Packet Pg. 972 Packet Pg. 973 Packet Pg. 974  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New OC Admin Building GMP DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Okaloosa County Administration Building in Shalimar. BACKGROUND: The need to push the new Okaloosa County Administration Building ahead of a final Guaranteed Maximum Price (GMP) for the project being approved by the BCC was being driven by the expiration of the current leases at Uptown Station. Both of those leases expire on September 30, 2015. Representatives of the Design-Build team have now completed the GMP for the new building. The GMP for the new building is $11,093,394 with the total project costs being estimated at $12,300,000. The GMP represents the cost of constructing the new building. Pre-construction costs, demolition, asbestos abatement, and so forth aren't typically included in the GMP. Current market conditions are driving prices up. Thankfully, the economy isn't in the deep recession that it was in a few years ago. As construction activity in the market picks up, contractors are busier and less eager to discount their prices. As nearly half of the project components have already been bid out into the market, the prices received reflect more robust construction activity in the area and around the country. Staff recommends approval of the proposed GMP in the amount of $11,093,394 for the construction of the new Okaloosa County Administration Building. RECOMMENDATIONS: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) in the amount of $11,093,394 for the construction of the new Okaloosa County Administration Building in Shalimar. RECOMMENDED BY: Packet Pg. 975 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 976 Packet Pg. 977 Packet Pg. 978 Packet Pg. 979 Packet Pg. 980 Packet Pg. 981 Packet Pg. 982 Packet Pg. 983 Packet Pg. 984 Packet Pg. 985 Packet Pg. 986 Packet Pg. 987  Okaloosa County Administration Building Preliminary Schedule Lord and Son - Preliminary 08-Sep-14 16:58 Activity ID Activity Name Original Start Finish Total Float r 3, 2014 Qtr 4, 2014 Qtr 1, 2015 Qtr 2, 2015 Qtr 3, 2015 5 Duration A S O N D J F M A M J Jul A S ct Okaloosa County C Administration Building Preliminary Schedule 295 01-Aug-14 01-Oct-15 0 Milestone S Schedule 427 01-Aug-14 01-Oct-15 0 M1000 Site Ready for Construction 0 01-Aug-14 47 Site Ready for Construction M1010 Start Vertical Construction Building A 0 17-Oct-14 350 Start Vertical Construction Building A M1100 Steel Erection 92 17-Oct-14 16-Jan-15 48 Erection 16-Jan-15 M1030 Start Roughin Building A 0 13-Dec-14 293 Start Roughin Building A M1020 Start Vertical Construction Building B 0 25-Dec-14 281 Start Vertical Construction Building B M1040 Start Roughin Building B 0 27-Jan-15 248 Start Roughin Building B M1050 Dried In - Building A 0 07-Feb-15 237 Dried In - Building A M1060 Dried In - Building B 0 25-Feb-15 219 Dried In - Building B M1070 Moving Air - Building A/B 0 09-Jun-15 115 Moving Air - Bu M1080 Substantial Complete - Building A - 1st & 2nd Floor 0 14-Aug-15* 0 Subst M1110 Substantial Complete - Building A - 3rd Floor 0 01-Sep-15* 0 Sub M1120 Substantial Complete - Building B 0 01-Oct-15* 0 Submittals/Procurement Submittals/P 1 15-Oct-14 16-Oct-14 32 16-Oct-14, Submittals/Procurement P1000 Deliver Steel 1 15-Oct-14 16-Oct-14 32ver Steel 16-Oct-14 Site Work 241 01-Aug-14 16-Jul-15 54 16-Jul-15, Preparation 21 01-Aug-14 29-Aug-14 224 29-Aug-14, Preparation S1000 Fill and Compact Site 6 01-Aug-14 08-Aug-14 57 08-Aug-14 S1020 Rough-in U/G Drainage 10 01-Aug-14 14-Aug-14 235 14-Aug-14 S1030 Run Firemain to Building 5 01-Aug-14 07-Aug-14 240 07-Aug-14 S1010 Place Building Pad 15 11-Aug-14 29-Aug-14 57 29-Aug-14 Finishing 53 30-Apr-15 16-Jul-15 54 16-Jul-15, S2000 Rough Grade Settling Ponds 5 30-Apr-15 07-May-15 57 Rough Grade Settling Ponds 07-May-15 S2160 Install Ground Rods/Tie In to Building 5 30-Apr-15 07-May-15 97 stall Ground Rods/Tie In to Building 07-May-15 S2010 Build Shadow box Enclosure 5 05-May-15 12-May-15 54 Build Shadow box Enclosure 12-May-15 S2020 Build Storm Structures 10 07-May-15 21-May-15 57 Build Storm Structures 21-May-15 S2070 Rough-in Irrigation Sprinklers 5 07-May-15 14-May-15 62 Rough-in Irrigation Sprinklers 14-May-15 S2030 Grade/Compact Parking Areas/Drives 5 12-May-15 19-May-15 54Grade/Compact Parking Areas/Drives 19-May-15 S2040 Rock and Roll Parking Areas/Drives 5 19-May-15 27-May-15 54 Rock and Roll Parking Areas/Drives 27-May-15 S2050 Place Curbs 5 27-May-15 03-Jun-15 54 Place Curbs 03-Jun-15 Packet Pg. 988 Remaining Level of Effort Milestone Page 1 of 6 Actual Level of Effort Summary Actual Work Remaining Work © Oracle Corporation Critical Remaining Work  Okaloosa County Administration Building Preliminary Schedule Lord and Son - Preliminary 08-Sep-14 16:58 Activity ID Activity Name Original Start Finish Total Float r 3, 2014 Qtr 4, 2014 Qtr 1, 2015 Qtr 2, 2015 Qtr 3, 2015 5 Duration A S O N D J F M A M J Jul A S ct S2080 Place Asphalt 5 27-May-15 03-Jun-15 79 Place Asphalt 03-Jun-15 S2060 F/P Sidewalks 10 03-Jun-15 17-Jun-15 54 F/P Sidewalks 17-Jun-15 S2100 Trim Out Drainage/Tie In Gutters 5 03-Jun-15 10-Jun-15 69 Trim Out Drainage/Tie In Gutters 10-Jun-15 S2150 Stripe / Place Signage at Parking Areas/Drives 5 03-Jun-15 10-Jun-15 79 / Place Signage at Parking Areas/Drives 10-Jun-15 S2090 Fine Grade Landscaped Areas 10 17-Jun-15 01-Jul-15 54 Fine Grade Landscaped Areas 01-Jul-15 S2110 Plant Trees/Bedding Areas 5 01-Jul-15 09-Jul-15 54 Plant Trees/Bedding Areas 09-Jul-15 S2130 Trim Out / Test Sprinklers 5 01-Jul-15 09-Jul-15 54 Trim Out / Test Sprinklers 09-Jul-15 S2140 Place Planters 5 01-Jul-15 09-Jul-15 54 Place Planters 09-Jul-15 S2120 Sod Grass Areas 5 09-Jul-15 16-Jul-15 54 Sod Grass Areas 16-Jul-15 Structure and an Shell 182 02-Sep-14 21-May-15 92 21-May-15, Struct Building A (Multi-Floor) ( 182 02-Sep-14 21-May-15 92 21-May-15, Buildin SH1000 F/R/P Spread / Continuous Footings 15 02-Sep-14 22-Sep-14 57 gs 22-Sep-14 SH1010 F/R/P Elevator Pit 5 02-Sep-14 08-Sep-14 244 Pit 08-Sep-14 SH1020 F/R/P Stair Tower / RR Towers 10 02-Sep-14 15-Sep-14 244 rs 15-Sep-14 SH1060 Build CMU Towers 20 16-Sep-14 14-Oct-14 244wers 14-Oct-14 SH1070 Erect Structural Steel CL A to D 10 16-Oct-14 30-Oct-14 32 L A to D 30-Oct-14 SH1180 Erect Structural Steel CL D to G 15 30-Oct-14 20-Nov-14 32 CL D to G 20-Nov-14 SH1200 Rough-in U/G MEP 10 13-Nov-14 28-Nov-14 59 -in U/G MEP 28-Nov-14 SH1100 F/P 2nd Floor Concrete Deck CL A to D 5 20-Nov-14 28-Nov-14 38eck CL A to D 28-Nov-14 SH2240 Hang Third Floor Joist CL D to G 5 20-Nov-14 28-Nov-14 32oist CL D to G 28-Nov-14 SH1110 F/P 3rd Floor Concrete Deck CL A to D 5 28-Nov-14 05-Dec-14 38Deck CL A to D 05-Dec-14 SH1220 F/P SOG 10 28-Nov-14 12-Dec-14 59 F/P SOG 12-Dec-14 SH2260 Deck Second Floor CL D to G 3 28-Nov-14 03-Dec-14 32Floor CL D to G 03-Dec-14 SH2230 Deck Third Floor CL D to G 3 03-Dec-14 08-Dec-14 32 Floor CL D to G 08-Dec-14 SH2130 Frame Exterior Walls 20 05-Dec-14 06-Jan-15 38 e Exterior Walls 06-Jan-15 SH2250 F/P 2nd Floor Lt.Wgt. Concrete Deck CL D to G 5 08-Dec-14 15-Dec-14 110 Deck CL D to G 15-Dec-14 SH2220 F/P 3rd Floor Lt.Wgt. Concrete Deck CL D to G 5 09-Dec-14 16-Dec-14 32 Deck CL D to G 16-Dec-14 SH1170 Frame Roof 10 16-Dec-14 31-Dec-14 32 Frame Roof 31-Dec-14 SH1160 Deck Roof 5 31-Dec-14 08-Jan-15 56 Deck Roof 08-Jan-15 SH1270 Lay Up Brick Veneer 80 06-Jan-15 30-Apr-15 54Lay Up Brick Veneer 30-Apr-15 SH1150 Install Roofing System 20 08-Jan-15 06-Feb-15 150 stall Roofing System 06-Feb-15 Packet Pg. 989 Remaining Level of Effort Milestone Page 2 of 6 Actual Level of Effort Summary Actual Work Remaining Work © Oracle Corporation Critical Remaining Work  Okaloosa County Administration Building Preliminary Schedule Lord and Son - Preliminary 08-Sep-14 16:58 Activity ID Activity Name Original Start Finish Total Float r 3, 2014 Qtr 4, 2014 Qtr 1, 2015 Qtr 2, 2015 Qtr 3, 2015 5 Duration A S O N D J F M A M J Jul A S ct SH1370 Trim Out Soffit/Flashing 5 06-Feb-15 13-Feb-15 150 Trim Out Soffit/Flashing 13-Feb-15 SH1260 Install Exterior Windows 10 30-Apr-15 14-May-15 56 Install Exterior Windows 14-May-15 SH1290 Install Exterior Doors 8 30-Apr-15 12-May-15 58 Install Exterior Doors 12-May-15 SH1390 Install Building Signage 5 30-Apr-15 07-May-15 97 Install Building Signage 07-May-15 SH1380 Punchout Exterior 5 14-May-15 21-May-15 92 Punchout Exterior 21-May-15 Building B ( Single Floor) 145 23-Sep-14 21-Apr-15 114 21-Apr-15, Building B SH2000 F/R/P Spread/Continuous Footings 20 23-Sep-14 21-Oct-14 57otings 21-Oct-14 SH2020 Rough-in U/G MEP 10 22-Oct-14 04-Nov-14 57 U/G MEP 04-Nov-14 SH2050 Backfill / Compact 10 05-Nov-14 18-Nov-14 57 l / Compact 18-Nov-14 SH2060 Erect Structural Steel 5 24-Dec-14 02-Jan-15 32ect Structural Steel 02-Jan-15 SH2080 Frame Roof 10 02-Jan-15 16-Jan-15 32 Frame Roof 16-Jan-15 SH2090 Deck roof 5 16-Jan-15 26-Jan-15 32 Deck roof 26-Jan-15 SH2200 Frame Exterior Walls 10 26-Jan-15 09-Feb-15 32 Frame Exterior Walls 09-Feb-15 SH2180 Sheath Exterior Walls 10 09-Feb-15 24-Feb-15 32 Sheath Exterior Walls 24-Feb-15 SH2160 Lay Up Brick Veneer 20 24-Feb-15 24-Mar-15 32 Lay Up Brick Veneer 24-Mar-15 SH2150 Lay Pre-cast 5 17-Mar-15 24-Mar-15 32 Lay Pre-cast 24-Mar-15 SH2210 Install Breezeway Store Fronts 20 24-Mar-15 21-Apr-15 114 Install Breezeway Store Fronts 21-Apr-15 SH2170 Install Exterior Windows 10 24-Mar-15 07-Apr-15 32 Install Exterior Windows 07-Apr-15 SH2190 Install Exterior Doors 5 24-Mar-15 31-Mar-15 129 Install Exterior Doors 31-Mar-15 Interior Build Build-out - Building A 143 12-Dec-14 09-Jul-15 59 09-Jul-15, 1st Floor 136 12-Dec-14 29-Jun-15 66 29-Jun-15, 1 Working Area A 110 12-Dec-14 21-May-15 92 21-May-15, Work BA1000 Rough-in MEP 40 12-Dec-14 11-Feb-15 59 Rough-in MEP 11-Feb-15 BA1020 Frame Interior Partitions 15 29-Dec-14 21-Jan-15 177 e Interior Partitions 21-Jan-15 BA1050 Hang/Finish Drywall 20 11-Feb-15 12-Mar-15 59 Hang/Finish Drywall 12-Mar-15 BA1070 Prime/1st Coat Paint 5 12-Mar-15 19-Mar-15 59 Prime/1st Coat Paint 19-Mar-15 BA1180 Trimout / Finishes 40 19-Mar-15 14-May-15 59 Trimout / Finishes 14-May-15 A1030 Punchout 1st Floor 5 14-May-15 21-May-15 59 Punchout 1st Floor 21-May-15 Rest Rooms Roo 53 15-Dec-14 04-Mar-15 110 04-Mar-15, Rest Rooms BA1240 Block Filland Prime 5 15-Dec-14 22-Dec-14 110ock Filland Prime 22-Dec-14 BA1110 Rough-in Plumbing 10 22-Dec-14 07-Jan-15 110Rough-in Plumbing 07-Jan-15 Packet Pg. 990 Remaining Level of Effort Milestone Page 3 of 6 Actual Level of Effort Summary Actual Work Remaining Work © Oracle Corporation Critical Remaining Work  Okaloosa County Administration Building Preliminary Schedule Lord and Son - Preliminary 08-Sep-14 16:58 Activity ID Activity Name Original Start Finish Total Float r 3, 2014 Qtr 4, 2014 Qtr 1, 2015 Qtr 2, 2015 Qtr 3, 2015 5 Duration A S O N D J F M A M J Jul A S ct BA1100 Hang / Finish Drywall 10 07-Jan-15 22-Jan-15 110Hang / Finish Drywall 22-Jan-15 BA1340 Prime/1st Coat 3 22-Jan-15 27-Jan-15 110 Prime/1st Coat 27-Jan-15 BA1350 Trimout / Finishes 25 27-Jan-15 04-Mar-15 110 Trimout / Finishes 04-Mar-15 Elevator Equipment E 0 0 Mech/Elec Rooms 135 15-Dec-14 29-Jun-15 66 29-Jun-15, M BA1250 Block Fill and Prime 5 15-Dec-14 22-Dec-14 125 ck Fill and Prime 22-Dec-14 BA1200 Rough-in MEP 25 22-Dec-14 29-Jan-15 125 Rough-in MEP 29-Jan-15 BA1490 Commission Fire Pumps/Sprinklers 5 29-Jan-15 05-Feb-15 128 Fire Pumps/Sprinklers 05-Feb-15 BA1500 Install Lighting 5 29-Jan-15 05-Feb-15 125 Install Lighting 05-Feb-15 BA1630 Pull Main Feed to Transformer (Rm 107) 5 29-Jan-15 05-Feb-15 161 Transformer (Rm 107) 05-Feb-15 BA1510 Trim Out Lights 3 05-Feb-15 10-Feb-15 125 Trim Out Lights 10-Feb-15 BA1590 Mount AHU-4 5 19-Mar-15 26-Mar-15 91 Mount AHU-4 26-Mar-15 BA1600 Pipe AHU-4 5 26-Mar-15 02-Apr-15 91 Pipe AHU-4 02-Apr-15 BA1530 Mount Chiller (Exterior) 3 30-Apr-15 05-May-15 54 Mount Chiller (Exterior) 05-May-15 BA4000 Land Chillers 5 30-Apr-15 07-May-15 61 Land Chillers 07-May-15 BA1550 Tie-in HVAC Piping 10 05-May-15 19-May-15 94 Tie-in HVAC Piping 19-May-15 BA1640 Pull distribution to Main Feed (Rm 107) 5 07-May-15 14-May-15 97ull distribution to Main Feed (Rm 107) 14-May-15 BA4010 Pipe Chillers To Mechanical Room 5 07-May-15 14-May-15 61 Pipe Chillers To Mechanical Room 14-May-15 BA1660 Energize Building 5 14-May-15 21-May-15 56 Energize Building 21-May-15 BA1570 Commission HVAC Units 10 08-Jun-15 22-Jun-15 45 Commission HVAC Units 22-Jun-15 BA1580 Test and Balance Ventillation 5 22-Jun-15 29-Jun-15 45 Test and Balance Ventillation 29-Jun-15 Stairwells 0 0 2nd Floor 113 06-Jan-15 17-Jun-15 74 17-Jun-15, 2n Working Area A 113 06-Jan-15 17-Jun-15 74 17-Jun-15, W BA1850 Rough-in MEP 45 06-Jan-15 12-Mar-15 41 Rough-in MEP 12-Mar-15 BA1830 Frame Interior Partitions 15 21-Jan-15 11-Feb-15 162 ame Interior Partitions 11-Feb-15 BA1800 Hang / Finish Drywall 25 12-Mar-15 16-Apr-15 41 Hang / Finish Drywall 16-Apr-15 BA1780 Prime/1st Coat Paint 8 16-Apr-15 28-Apr-15 41 Prime/1st Coat Paint 28-Apr-15 BA1740 Trmiout / Finishes 30 28-Apr-15 10-Jun-15 41 Trmiout / Finishes 10-Jun-15 BA2570 Punchout 2nd Floor 5 10-Jun-15 17-Jun-15 41 Punchout 2nd Floor 17-Jun-15 Rest Rooms Roo 53 06-Jan-15 24-Mar-15 96 24-Mar-15, Rest Rooms Packet Pg. 991 Remaining Level of Effort Milestone Page 4 of 6 Actual Level of Effort Summary Actual Work Remaining Work © Oracle Corporation Critical Remaining Work  Okaloosa County Administration Building Preliminary Schedule Lord and Son - Preliminary 08-Sep-14 16:58 Activity ID Activity Name Original Start Finish Total Float r 3, 2014 Qtr 4, 2014 Qtr 1, 2015 Qtr 2, 2015 Qtr 3, 2015 5 Duration A S O N D J F M A M J Jul A S ct BA2000 Block Filland Prime 5 06-Jan-15 13-Jan-15 38 Block Filland Prime 13-Jan-15 BA2070 Rough-in MEP 15 13-Jan-15 04-Feb-15 38 Rough-in MEP 04-Feb-15 BA2020 Hang Finish Drywall 10 04-Feb-15 19-Feb-15 96 Hang Finish Drywall 19-Feb-15 BA1940 Prime/1st Coat 3 19-Feb-15 24-Feb-15 96 Prime/1st Coat 24-Feb-15 BA1990 Trimout / Finishes 20 24-Feb-15 24-Mar-15 96 Trimout / Finishes 24-Mar-15 Mech Roo Room 8 28-Apr-15 08-May-15 65 08-May-15, Mech R BA2090 Mount AHU-5 5 28-Apr-15 05-May-15 65 Mount AHU-5 05-May-15 BA2100 Mount Power/Light Panels 4 28-Apr-15 04-May-15 66 Mount Power/Light Panels 04-May-15 BA2110 Provide Power to AHU-5 3 05-May-15 08-May-15 65 Provide Power to AHU-5 08-May-15 3rd Floor 126 08-Jan-15 09-Jul-15 38 09-Jul-15, Working Area A 108 04-Feb-15 09-Jul-15 38 09-Jul-15, BA2300 Rough-in MEP 45 04-Feb-15 09-Apr-15 38 Rough-in MEP 09-Apr-15 BA2250 Hang Drywall 25 09-Apr-15 14-May-15 38 Hang Drywall 14-May-15 BA2230 Prime/1st Coat Paint 8 14-May-15 27-May-15 38 Prime/1st Coat Paint 27-May-15 BA2190 Trmiout /Finishes 25 27-May-15 01-Jul-15 38 Trmiout /Finishes 01-Jul-15 BA2600 Punchout 3rd Floor 5 01-Jul-15 09-Jul-15 38 Punchout 3rd Floor 09-Jul-15 Rest Rooms Roo 52 08-Jan-15 25-Mar-15 107 25-Mar-15, Rest Rooms BA2450 Block Filland Prime 5 08-Jan-15 15-Jan-15 107 Block Filland Prime 15-Jan-15 BA2520 Rough-in MEP 15 15-Jan-15 06-Feb-15 107 Rough-in MEP 06-Feb-15 BA2470 Hang Drywall 3 06-Feb-15 11-Feb-15 107 Hang Drywall 11-Feb-15 BA2460 Finish Drywall 6 11-Feb-15 20-Feb-15 107 Finish Drywall 20-Feb-15 BA2390 Prime/1st Coat 3 20-Feb-15 25-Feb-15 107 Prime/1st Coat 25-Feb-15 BA2440 Trimout / Finishes 20 25-Feb-15 25-Mar-15 107 Trimout / Finishes 25-Mar-15 Mech Roo Room/Computer Room 8 27-May-15 08-Jun-15 45 08-Jun-15, Mec BA2550 Mount AHU-5 5 27-May-15 03-Jun-15 45 Mount AHU-5 03-Jun-15 BA2540 Mount Power/Light Panels 4 27-May-15 02-Jun-15 46 Mount Power/Light Panels 02-Jun-15 BA2530 Provide Power to AHU-6 3 03-Jun-15 08-Jun-15 45 Provide Power to AHU-6 08-Jun-15 Interior Build Build-out - Building B 142 26-Jan-15 17-Aug-15 32 17-Au Office Areas Area 142 26-Jan-15 17-Aug-15 32 17-Au BA2790 Rough-in MEP 35 26-Jan-15 17-Mar-15 139 Rough-in MEP 17-Mar-15 BA2740 Hang Drywall 20 07-Apr-15 05-May-15 32 Hang Drywall 05-May-15 Packet Pg. 992 Remaining Level of Effort Milestone Page 5 of 6 Actual Level of Effort Summary Actual Work Remaining Work © Oracle Corporation Critical Remaining Work  Okaloosa County Administration Building Preliminary Schedule Lord and Son - Preliminary 08-Sep-14 16:58 Activity ID Activity Name Original Start Finish Total Float r 3, 2014 Qtr 4, 2014 Qtr 1, 2015 Qtr 2, 2015 Qtr 3, 2015 5 Duration A S O N D J F M A M J Jul A S ct BA2720 Prime/1st Coat Paint 5 05-May-15 12-May-15 32 Prime/1st Coat Paint 12-May-15 BA2680 Trimout / Finishes 41 12-May-15 10-Jul-15 32 Trimout / Finishes 10-Jul-15 B3000 Punchout 1st Floor 26 10-Jul-15 17-Aug-15 32 Punchout 1st Floor 17-Au Mechanical Areas Mechanica 12 05-May-15 21-May-15 66 21-May-15, Mech BA2930 Prime/1st Coat Rm 244 2 05-May-15 07-May-15 58 Prime/1st Coat Rm 244 07-May-15 BA2920 Mount AHU-1 & AHU-2 5 07-May-15 14-May-15 58 Mount AHU-1 & AHU-2 14-May-15 BA2910 Mount Power/Light Panels 4 07-May-15 13-May-15 59 Mount Power/Light Panels 13-May-15 BA2900 Provide Power to AHU-1 & AHU-2 3 14-May-15 19-May-15 58 Provide Power to AHU-1 & AHU-2 19-May-15 BA2890 Final Paint Rm 244 5 14-May-15 21-May-15 66 Final Paint Rm 244 21-May-15 Entry Hall / Meeting Chamber 70 05-May-15 13-Aug-15 34 13-Au BA2880 Rough-in Fire Sprinklers 20 05-May-15 03-Jun-15 34 Rough-in Fire Sprinklers 03-Jun-15 BA2850 Hang Drywall 15 03-Jun-15 24-Jun-15 34 Hang Drywall 24-Jun-15 BA2830 Prime/1st Coat Paint 5 24-Jun-15 01-Jul-15 34 Prime/1st Coat Paint 01-Jul-15 BA2990 Build Dais and Ramp 10 01-Jul-15 16-Jul-15 54 Build Dais and Ramp 16-Jul-15 BA4200 Trimout / Finishes 25 01-Jul-15 06-Aug-15 34 Trimout / Finishes 06-Aug BA3030 Punchout Meeting Chamber 5 06-Aug-15 13-Aug-15 34 Punchout Meeting Chamber 13-Au Breezeway 0 0 Packet Pg. 993 Remaining Level of Effort Milestone Page 6 of 6 Actual Level of Effort Summary Actual Work Remaining Work © Oracle Corporation Critical Remaining Work  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Traffic Move to Ready Ave. - Expenses DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval to reimburse Facilities Maintenance for the expenses related to relocating Traffic from the former Shalimar Annex to the Public Works' Ready Ave. site. BACKGROUND: A part of the planning process for the new county administration building on the site of the former Shalimar Courthouse Annex site, involved relocating the six operating units still occupying portions of the old annex. Capital projects accounts were established for the expenses to relocate the three Sheriff's operations, the Guardian ad Litem, and Clerk's Records division. What to do with Public Works' Traffic Division hadn't been completely decided until weeks later. After much deliberation, a decision was made to temporarily relocate Traffic to Public Works' Ready Ave. Site in the Mosquito Control building. Much of the technology, in the form of fiber, was moved to the south fiber head-end at the Briarwood Building. The fiber work is permanent as it provides a back-up location for traffic control should Traffic's main location ever become unusable for any reason. The estimated expense for moving Traffic to Ready Ave appeared to be minimal, so Facilities Maintenance was planning to absorb the cost out of the maintenance budget (0112-546620) so long as it didn't drive the budget into a deficit. However, the expense of moving the fiber was unknown at the time and ended up being over $19,500. Covering the cost of Traffic's move has pushed the maintenance budget into the red for the year. Staff requests BCC approval to transfer $20,104.91 from Capital Outlay - Capital Projects Reserve (301-3160-599300) to the Facilities Maintenance budget (0112-546620) to offset the accumulated expenses for the relocation of the Traffic Division from the former Shalimar annex to its current location. RECOMMENDATIONS: (FM) Requests BCC approval to transfer $20,104.91 from Capital Outlay - Capital Projects Reserve (301-3160-599300) to the Facilities Maintenance budget (0112-546620) to offset the accumulated expenses for the relocation of the Traffic Division from the former Shalimar annex to its current location. Packet Pg. 994 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 995  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 09/04/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 11:02:52 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 13/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 301−510−519−3160−3160 − CAP OUTLAY PROJ−JUDICIAL 534500 CS−PERSONNEL 16,156.00 16,155.24 .00 BEGINNING BALANCE TOTAL CS−PERSONNEL 16,156.00 16,155.24 .00 .76 546101 RM−GAL RENOVATIONS 9,460.00 10,414.90 .00 BEGINNING BALANCE TOTAL RM−GAL RENOVATIONS 9,460.00 10,414.90 .00 −954.90 561100 LAND−GENERAL GOVERNMENT 400,000.00 400,000.00 .00 BEGINNING BALANCE TOTAL LAND−GENERAL GOVERNMENT 400,000.00 400,000.00 .00 .00 562132 SHALIMAR ANNEX−PHASE II 3,782,000.00 866,033.79 .00 BEGINNING BALANCE TOTAL SHALIMAR ANNEX−PHASE II 3,782,000.00 866,033.79 .00 2,915,966.21 562170 COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 BEGINNING BALANCE TOTAL COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 .00 562224 SHERIFF−SHALIMAR BUILDING 1,500,000.00 75,028.52 228,583.00 BEGINNING BALANCE TOTAL SHERIFF−SHALIMAR BUILDING 1,500,000.00 75,028.52 228,583.00 1,196,388.48 562248 SHERIFF−CAMPUS RENOVATION 150,000.00 26,941.52 .00 BEGINNING BALANCE TOTAL SHERIFF−CAMPUS RENOVATION 150,000.00 26,941.52 .00 123,058.48 562249 CLERK−RECORDING OFFICE 50,000.00 40,630.54 .00 BEGINNING BALANCE Packet Pg. 996 TOTAL CLERK−RECORDING OFFICE 50,000.00 40,630.54 .00 9,369.46 562281 CRV−REMODEL/EXPANSION PRJ 484,384.00 .00 5,800.00 BEGINNING BALANCE TOTAL CRV−REMODEL/EXPANSION PRJ 484,384.00 .00 5,800.00 478,584.00 599300 RESERVE−FUTURE CAP OUTLAY 27,301.00 .00 .00 BEGINNING BALANCE * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 09/04/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 11:02:52 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 13/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 599300 RESERVE−FUTURE CAP OUTLAY (cont’d) TOTAL RESERVE−FUTURE CAP OUTLAY 27,301.00 .00 .00 27,301.00 TOTAL DEPARTMENT − CAP OUTLAY PROJ−JUDICIAL 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 TOTAL DEPARTMENT TOTL − CAPITAL OUTLAY−JUDI 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 TOTAL FUND − CAPITAL PROJECTS FUND 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 TOTAL REPORT 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 Packet Pg. 997 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION Packet Pg. 998 Packet Pg. 999 Packet Pg. 1000 Packet Pg. 1001 Packet Pg. 1002 Packet Pg. 1003 Packet Pg. 1004 Packet Pg. 1005 Packet Pg. 1006 Packet Pg. 1007 Packet Pg. 1008 Packet Pg. 1009 Packet Pg. 1010 Packet Pg. 1011 Packet Pg. 1012 Packet Pg. 1013 Packet Pg. 1014 Packet Pg. 1015 Packet Pg. 1016 Packet Pg. 1017 Packet Pg. 1018 Packet Pg. 1019 Packet Pg. 1020 Packet Pg. 1021 Packet Pg. 1022 Packet Pg. 1023 Packet Pg. 1024 Packet Pg. 1025 Packet Pg. 1026 Packet Pg. 1027 Packet Pg. 1028 Packet Pg. 1029 Packet Pg. 1030 Packet Pg. 1031 Packet Pg. 1032 Packet Pg. 1033  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Interim County Administrator Contract DEPARTMENT: Human Resources BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of negotiated contract with John Hofstad to serve as Okaloosa County's Interim County Administrator effective October 2, 2014. BACKGROUND: On July 30, 2014, County Administrator Mr. Ernie Padgett submitted a letter of resignation. During the August 5, 2014 Board meeting, the Board provided direction to staff to begin negotiations with Mr. John Hofstad to name him as the County's Interim County Administrator upon Mr. Padgett's departure. The County Attorney and Mr. Hofstad have recommended the terms outlined in the attached contract. OPTIONS: Approve/Disapprove/Modify RECOMMENDATIONS: Provide direction as desired. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1034  AGREEMENT FOR SERVICES AS INTERIM COUNTY ADMINISTRATOR THIS AGREEMENT is entered into this ____ day of September, 2014, between OKALOOSA COUNTY and JOHN HOFSTAD. WHEREAS, ERNIE PADGETT, the current County Administrator of Okaloosa County, has announced his retirement effective October 1, 2014; and WHEREAS, the BOARD has determined to appoint JOHN HOFSTAD, who currently serves as Public Works Director, as Interim County Administrator; and WHEREAS, the parties believe it is in the best interest to set forth the terms of the employment of JOHN HOFSTAD for his services as Interim County Administrator. NOW, THEREFORE, the parties do agree as follows: 1. RECITALS. The above recitals are true and correct and incorporated by reference into this Agreement. 2. EFFECTIVE DATE. Effective October 2, 2014, JOHN HOFSTAD shall be appointed Interim County Administrator for Okaloosa County, Florida, and shall have full authority to perform all such duties and functions of the position of County Administrator as set forth in Florida law or the Ordinances, Resolutions and Policies of Okaloosa County. 3. COMPENSATION. During the period of service as Interim County Administrator, JOHN HOFSTAD’s salary with Okaloosa County shall be increased from his current annual salary of $107,868.80 to the amount of $124,934.40 per year. The pro rata amount of such compensation shall be paid to John Hofstad for the period of time that he serves as Interim County Administrator, all in accordance with the normal pay procedures of the County and subject to all required withholdings. Packet Pg. 1035  4. TERMS. The term of this Agreement shall be for a period of ninety (90) days. Such term may be terminated at any time by action of the Board of County Commissioners or upon the appointment of an individual as permanent County Administrator. Additionally, the parties may agree for various extensions of the term of JOHN HOFSTAD’s services as Interim County Administrator as agreed to by the Parties. Upon termination of this Agreement, in the event that JOHN HOFSTAD is not appointed permanent County Administrator, he shall return to his position of Director of Public Works at the same salary and benefits as he was entitled to prior to assuming the position of Interim County Administrator. To the extent that JOHN HOFSTAD would have been entitled to a modification of salary or benefits had he remained in the position of Director of Public Works, then upon the reassuming that position, he will be entitled to any such adjustment. 5. BENEFITS. For his services as Interim County Administrator, JOHN HOFSTAD shall be entitled to all benefits as an employee of Okaloosa County and shall continue to have the use of a vehicle owned by Okaloosa County for the provision of his job responsibilities. 2 Packet Pg. 1036  IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year first above written. ATTEST: OKALOOSA COUNTY, FLORIDA By: Clerk of the Court Charles K. Windes, Jr., Chairman WITNESS JOHN HOFSTAD 3 Packet Pg. 1037  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Resolution for Quasi-Judicial Proceedings DEPARTMENT: County Administrator BCC DISTRICT: All Request Board approval of attached proposed Resolution adopting a procedure for quasi-judicial proceedings heard by all Boards, Councils or Commissions. Also attached is Exhibit A, which is attached is the exhibit for the Resolution and sets forth the proposed process. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1038  RESOLUTION 14-_____ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY; ESTABLISHING UNIFORM PROCEDURES FOR THE CONDUCT OF QUASI-JUDICIAL HEARINGS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the provisions of section 286.0115, Florida Statutes authorizes the adoption of various procedures for the conducting of quasi-judicial hearings; and WHEREAS, the adoption of such procedures and applying them uniformly to all Boards, Councils and Commissions of Okaloosa County establishes appropriate standards for the conduct of quasi-judicial proceedings; and WHEREAS, the application of such procedures allows the full and fair hearing of matters addressed in quasi-judicial proceedings; and WHEREAS, the application of such procedures removes and eliminates any presumption of prejudice in the conducting of quasi-judicial hearings and assures a full and fair determination of the issues. NOW BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County as follows: 1. The Board does hereby adopt the procedures for the conducting of quasi- judicial proceedings which are attached hereto as Exhibit “A”. 2. Such procedures shall apply to all boards, councils and commissions of Okaloosa County which hear quasi-judicial proceedings. 3. The Board determines that the application of such procedures shall eliminate any presumption of prejudice resulting from communication or information received by members of the any board, council or commission that shall hear any quasi- judicial matter. 4. This Resolution shall take effect upon adoption. 1 Packet Pg. 1039  DULY ADOPTED THIS 16th day of September, 2014. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr. Chairman ATTEST: CLERK OF THE CIRCUIT COURT OKALOOSA COUNTY, FLORIDA Gary J. Stanford Deputy Clerk 2 Packet Pg. 1040  EXHIBIT “A” UNIFORM PROCEDURES FOR QUASI-JUDICIAL PROCEEDINGS The following procedures shall be applicable to all quasi-judicial proceedings heard by any Board, Council or Commission of Okaloosa County. A “quasi-judicial” proceeding is one in which there is an application of rules, statutes, policies, procedures or regulations to a specific applicant, person or property. To the extent that there is any uncertainty as to whether a procedure constitutes a quasi-judicial proceeding, then the matter should be addressed to the County Attorney. In all quasi-judicial proceedings: 1. The matter before the respective Board, Council or Commission (the “Decision Makers”) shall be announced. 2. All persons who will present testimony or evidence to the Decision Makers shall be sworn prior to their testimony or presentation of evidence. The oath may be administered by the Chairman, the County Attorney or any notary public. 3. Any expert witness shall submit a resume establishing his or her qualifications as part of the record. Staff that will be providing expert testimony may file their resume with the respective Board, Council or Commission and such resume shall be deemed to be part of the record and have continuing application to all matters that they provide testimony and evidence. 4. EX PARTE COMMUNICATION: A. Each Decision Maker shall be requested to identify any and all contact that they may have had related to the subject matter of the quasi-judicial proceeding and they shall disclose any verbal or written communication that they have received related to the subject matter of the quasi-judicial proceeding regardless if such communication came from the applicant, staff or any other person. B. Additionally, any Decision Maker that has conducted an investigation, site visit or received expert opinion related to the subject matter of the quasi-judicial proceeding shall disclose the nature of the investigation, site visit or expert opinion received. C. The disclosure of such verbal or written communication, or that a Decision Maker has conducted an investigation, site visit or received expert opinion related to the subject matter of the quasi-judicial proceeding shall mean that such verbal and written communication and site visit, investigation or expert opinion shall be presumed to not be prejudicial. 1 Packet Pg. 1041  D. Any written communication or expert opinion which has been received by a Decision Maker outside of the proceeding shall be made part of the record. 5. Staff and the Applicant (or its representative) shall be considered the parties to the proceedings and may be cross examined by the other party. Individuals who provide testimony or evidence but are not part of staff or representing the Applicant shall not be considered parties to the proceeding and may not cross examine any other witnesses. However, they may be questioned by the parties to the proceeding. 6. The Decision Makers may question any person who provides testimony or evidence before the Board, Council or Commission. 2 Packet Pg. 1042  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Niceville Public Meeting DEPARTMENT: County Administrator BCC DISTRICT: All Request the Board consider authorizing the notification of a meeting scheduled to occur on September 30, 2014 at the Niceville City Hall as a public meeting so as to meet the requirements of Florida Law or alternatively to authorize the designation of an individual Commissioner to attend the meeting. The Board is further requested to discuss actions that may be considered with regard to a Resolution concerning the meeting or the proposed content of the meeting. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1043