Okaloosa County BOCC — September 16, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Elder Services - Lease Modification DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval of a modification to the Elder Services' Lease at the old Ft. Walton Beach Hospital. BACKGROUND: Approximately three years ago, the BCC agreed to continue to lease a portion of the old FWB hospital to Elder Services for the administration of their then current programs. The county remodeled about 6800 s.f. of space at the building for that purpose that included the commercial kitchen and a large dining room. Since then, some of the leadership of Elder Services have requested additional space for their programs, but their requests have lacked sufficient justification. Recently, the FWB Senior Center was closed until a new space was prepared for their use. That space may not be ready for use for a year or more. Until then, Elder Services is allowing those seniors to use portions of their leased space at the old FWB hospital. They have programs scheduled almost every day in the dining room and the communal dining program is seeing increased use. These new programs are a great benefit to the seniors who use them, and they are being well used. In response to this increased use, and what are likely to be additional requests in the future, Elder Services' request for a modest amount of additional space appears now to be justified. Elder Services has requested that the limits of their leased space be extended to the double doors in the corridor just outside the large dining room. This would add a storage room and a couple of non- ADA compliant restrooms and one additional office-size space. The total amount of space that would be added to the current lease is approximately 492 s.f. The storage room may be used to store the equipment used by the new senior programs. The restrooms are much closer to the dining room which provide needed convenience for the far larger group of seniors participating in the programs. If the Board agrees with this request, FM will need $5,000 to extend the fire wall to the new lease boundary. No other work in the expanded space is being requested at this time. Staff recommends the BCC approve the change in the lease boundary as indicated on the included floor plan. RECOMMENDATIONS: (FM) Requests BCC approval of a modification to the Elder Services' Lease at the old Ft. Walton Beach Hospital and to direct the County Attorney to prepare lease modification document and to authorized the Chairman to execute the lease modification document and to authorize the transfer of $5,000 to the appropriate account from General Fund Reserves, or other such source as the Board may deem appropriate. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator