Okaloosa County BOCC — September 16, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Traffic Move to Ready Ave. - Expenses DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval to reimburse Facilities Maintenance for the expenses related to relocating Traffic from the former Shalimar Annex to the Public Works' Ready Ave. site. BACKGROUND: A part of the planning process for the new county administration building on the site of the former Shalimar Courthouse Annex site, involved relocating the six operating units still occupying portions of the old annex. Capital projects accounts were established for the expenses to relocate the three Sheriff's operations, the Guardian ad Litem, and Clerk's Records division. What to do with Public Works' Traffic Division hadn't been completely decided until weeks later. After much deliberation, a decision was made to temporarily relocate Traffic to Public Works' Ready Ave. Site in the Mosquito Control building. Much of the technology, in the form of fiber, was moved to the south fiber head-end at the Briarwood Building. The fiber work is permanent as it provides a back-up location for traffic control should Traffic's main location ever become unusable for any reason. The estimated expense for moving Traffic to Ready Ave appeared to be minimal, so Facilities Maintenance was planning to absorb the cost out of the maintenance budget (0112-546620) so long as it didn't drive the budget into a deficit. However, the expense of moving the fiber was unknown at the time and ended up being over $19,500. Covering the cost of Traffic's move has pushed the maintenance budget into the red for the year. Staff requests BCC approval to transfer $20,104.91 from Capital Outlay - Capital Projects Reserve (301-3160-599300) to the Facilities Maintenance budget (0112-546620) to offset the accumulated expenses for the relocation of the Traffic Division from the former Shalimar annex to its current location. RECOMMENDATIONS: (FM) Requests BCC approval to transfer $20,104.91 from Capital Outlay - Capital Projects Reserve (301-3160-599300) to the Facilities Maintenance budget (0112-546620) to offset the accumulated expenses for the relocation of the Traffic Division from the former Shalimar annex to its current location. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator