Okaloosa County BOCC — September 16, 2014 — Supporting Documents for 57-14

BID SHEET BID #: WS 57-14 BIDS DUE: JUNE 25, 2014 @ 3:30 PM BID ITEM: EAST COUNTY PACKAGED PUMP STATION VENDOR TOTAL PRICE Jim House and Associates $101,020.00 Carter VerPlanck $159,400.00 Pump and Process $106,994.58 RECORDED BY: Danielle.Reinhardt— DATE:_June 25, 2014 a ( ONG IAS / ee SECTION 00300 THA Aeore FL 2762 EAST COUNTY REPUMP STATION BID PROPOSAL BID SHEET BID #: WS 57-14 BASE BID (Items 1) —- EAST COUNTY REPUMP PACKAGED PUMP STATION ADDITIVE ALTERNATE (Item 2) — Harden Steel Impeller, Volute & Wear plate (each pump) ADDITIVE ALTERNATE (Item 3) — Chesterton 442 Split Mechanical Seal (each pump) **Submit separate pricing for Item 1 (Base Bid), Item 2 (Additive Alt) and Item 3 (Additive Alt) ze : EXT. ITEM | QTY DESCRIPTION UNIT PRICE PRICE Three (3) 1800/1750 RPM,100 HP (min) motor and iy g 1 ] LS | non-clog horizontal pumps, included with mounting 2 er), ade base, coupling. site assembly and alignment. ae i 86 18520 7 7 5% Supply Bond in accordance with Section 00300 : ee A 1 | ES | Atticie 19 $2506 a Specific Specification Sections (01330E, 01332E, 1400,1650,11061, 16220) Drawings: All Submittals: (Include with this bid the following: Shop Drawings, Product Data, & Calculations (6 Copies w/Electronic PDF. Cost associated ] LOT with these N/A Preliminary O&M Manuals, and Final O&M Manuals . requirements shal] Warranty: Warranty shall be in accordance with be included in the the attached specifications associated unit Payment: List Freight and Manufacturer Services as PRE shown for a separate nontaxable item when submitting invoices the specified - - - - . equipment in Manufacturer Services as detailed in Specification | jen) 1 Section 01640, and as required providing a fully 1 Lot qi a 5 N/A operational and functioning system per the scope of this contract. Spare Parts and Tools: As specified in Equipment 7 || Lot | Sections 11061 Na ~ £0 TOTAL BASE BID (ITEM 1) $ / O j fia /- 2 1 LS. | ADDITIONAL COST: Total cost for Harden Metal | Impeller, Volute And Wear Plate for all three (3) | $ 26 600" pumps | 3 1 | LS. | ADDITIONAL COST: Total additional cost to | ’ - | provide Chesterton 442-Mechanical Split Seals and | $ 4) q 26 — | Spare set for all three (3) pumps. | Z 7 Packaged Pump Station East County Repump Okaloosa County Water and Sewer Date: 6/20/2014 00300-12 Zan Fedorak From: Jeb S. Chessher Sent: Monday, September 08, 2014 2:27 PM To: Zan Fedorak Subject: FW: OCWS Bid Recommendation - East County Repump - WS 57-14 - Packaged Pumps Attachments: OCWS Bid Recommendation - WS 57-14 Pumps Sept 2014.pdf From: Jeff Littrell Sent: Thursday, September 04, 2014 4:50 PM To: Jack Allen Cc: Mark Wise; Jeb S. Chessher; Kimberly Kilpatrick; Mark Griffin Subject: OCWS Bid Recommendation - East County Repump - WS 57-14 - Packaged Pumps Jack, OCWS staff concurs with the recommendation from our consultants to award the bid for the East County Repump Project Packaged Pumps (WS 57-14) to Jim House and Associates, they being the lowest responsive and responsible bidder meeting specifications. A .pdf file of the Constantine Engineering recommendation letter is attached and a hard copy will follow. We recommend bid award for the low base bid with the Optional Cost Items (2) for a combined Iump sum total of $ 127,620.00, with a maximum delivery time of 140 days from receipt of the County purchase order. Jeb Chessher will be sending you a copy of the appropriate budget page, as well as narrative language for use in the agenda request. Please let me know if you have any questions or need anything else from us. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Piease note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. Constantine wae sEngineering September 3, 2014 Mr. Jeff Littrell, Director Okaloosa County Water and Sewer Department 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, FL 32547 Subject: Engineer's Recommendation of Award Packaged Pumps - East County RePump Project Okaloosa County, Florida - Bid No. WS 57-14 Dear Mr. Littrell: Material ONLY bids were received and opened for the "East County RePump Packaged Pumps” at 3:30 p.m. on June 25, 2014. The Board of County Commissioners received three (3) responsive bids for the project. The project was bid with a Total Base Bid and two (2) Optional Cost Items. The Total Base Bid was for a complete three 100hp centrifugal pumps, five year warranty and start-up services, The Optional Cost Items: ITEM 2 Upgrade to Hardened Metal Impeller & Volute (Additive) ITEM 3 Upgrade to Chesterton Split Mechanical Seals (Additive) Jim House and Associates was the lowest bidder meeting all the qualification requirements specified in the contract documents and provided supporting documentation of similar products of same quality and operational performance as outlined in the technical specifications. Pursuant to the bids received for the above referenced project, Constantine Engineering, Inc. recommends that the Board of County Commissioners, Okaloosa County, Florida, award this project to Jim House and Associates the lowest and most responsive bid for the Base Bid with Optional Cost Items (2) for a combined lump sum total of $127,620.00. Total maximum delivery time after receipt of signed purchase order is 140 days. 1988 Lewis TURNER BOULEVARD, UNIT 3, FORT WALTON BEACH, FL 32547 PHONE: 850.244.5800 WWAW.TCGENG.COM Constantine does not recommend the selection of the Deductive Alternates Items 3 as submitted. Should any questions arise, please do not hesitate to contact me directly at 850,244,8500, Sincerely, Joseph G. Crews, P.E. Project Manager Copies: Mark Wise, Okaloosa County Water & Sewer Jeb Chessher, Okaloosa County Water & Sewer Mark Schmeltzer, Okaloosa County Water & Sewer Z:\ PROJECT FILES\ 100100.70 Ocws TO 70 - EAST COUNTY PUMP STATION PROJECT\ 400 BIDDING\ 455 CONTRACT CORRESPONDENCE \ LETTER OF RECOMMENDATION WS 57-14 PUMPS.DOCX