Okaloosa County BOCC — September 16, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Motor Control Center and Control Panel (WS 56-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Motor Control Center and Control Panel. (WS 56-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Motor Control Center and Control Panel and two (2) bids were received. Automated Control Services (ACS) was the lowest responsive/responsible base bid at $179,533. ACS also included a write-in additive cost of $31,295 to utilize Rockwell Controls. Rockwell Controls are currently being utilized at other major pumping stations in the Water & Sewer system. This Rockwell Control will provide a more systematic product and operational familiarity in the system. It was the opinion of Water & Sewer staff and their consultant on this project, Constantine Engineering, to award this bid to ACS, the lowest and most responsive/responsible base bid with the additive cost for a combined lump sum total of $210,828 with a maximum deliver time of 150 days. OPTIONS: Approval/Deny the awarding the bid to ACS for the Packaged Motor Control Center and Control Panel with the write-in additive of Rockwell Controls for a lump sum total of $210,828. RECOMMENDATION: Staff recommends awarding the bid to ACS for the Packaged Motor Control Center and Control Panel with the write-in additive of Rockwell Controls for a lump sum total of $210,828. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator