Okaloosa County BOCC — September 16, 2014 — Minutes

Minutes Okaloosa County Board of Commissioners Tuesday, September 16, 2014– 8:30 AM Water & Sewer Administration Building I. Employee Awards II. County Administrator's Update III. Commissioner's Minute IV. Public Comments Related to Current Agenda V. New Business 1. Request Board consider authorizing notification of a public meeting. 2. Any and all commissioners invited to attend public meeting and to provide proper notice thereof RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes VI. Department Business A. Jeff Littrell/Water & Sewer 1. Request Authorization for the Purchase of IOOF Property RESULT: ADOPTED [4 TO 1] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Don Amunds, Commissioner District 4 AYES: Don Amunds, Nathan Boyles, Wayne Harris, Kelly Windes NAYS: Dave Parisot Motion to includes that Chairman Kelly Windes is authorized to sign closing documents. 2. Request authorization to submit a grant application to the Northwest Florida Water Management District for design of a Supplemental Reclaimed Water Revised: 9/18/2014 4:11 PM Page 1 of 12 Regular Meeting (South) Minutes September 16, 2014 Project to Niceville and Eglin AFB. Request authorization for the Chairman to execute a Memorandum of Agreement with the City of Niceville and Eglin AFB for the same project. RESULT: ADOPTED [4 TO 1] MOVER: Don Amunds, Commissioner District 4 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Don Amunds, Nathan Boyles, Wayne Harris, Kelly Windes NAYS: Dave Parisot VII. Public Hearing 1. [GM] Andrews - Locht FLUM Amendment and Rezoning RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. [GM] Change to Land Development Code - Beekeeping RESULT: WITHDRAWN Motion made by Comm Parisot and not seconded. 3. [PW] Public hearing scheduled to accept public comments and consideration concerning the installation of an additional street light at the west side of 910 Santa Rosa Blvd. within The Okaloosa Island MSBU. District: 2. RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes VIII. Visitor 1. Tobacco Free Workplace Presentation by Barnes Insurance Group and Florida Blue Insurance Okaloosa County Board of Commissioners Page 2 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 RESULT: ADOPTED [4 TO 1] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Don Amunds, Commissioner District 4 AYES: Don Amunds, Nathan Boyles, Wayne Harris, Dave Parisot NAYS: Kelly Windes 2. Mark Hamrick from the Greater Fort Walton Beach Chamber of Commerce to Present Brooks Bridge Resolution RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes IX. Consent Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 1. [AP] Request approval of contract renewal for Sixel Consulting Group (VPS) 2. [AP] Request approval of FAA Lease for office space at the Bob Sikes Airport (CEW) 3. [AP] Request approval of the USAF Special Operations Memorandum (VPS) 4. [AP] Request approval of Crestview Technology Airpark Amendment Number One Extension (CEW) 5. [AP] Request approval of final payment for the Michael Koran Lease at DTS 6. [AP] Request approval of System Studies and Simulation operating agreement sublease with Emerald Coast Aviation at Bob Sikes Airport (CEW) 7. [CAO] Approval of Budget Resolutions & Transfers 8. [CAO] Request approval of minutes for the July 29th & August 4th Budget Workshops. 9. [CAO] Per Florida Statute 136.06, a link to warrants is provided for Board information and review 10. [CAO] Request approval of and authorize the Chairman to execute a Proclamation establishing October 1, 2014 as "Wear Pink Day". Okaloosa County Board of Commissioners Page 3 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 11. [CAO] Request approval of and authorize the Chairman to execute a Proclamation establishing September 28 to October 4, 2014 as "Childhood Cancer Awareness Week in Okaloosa County". 12. [CAO] Request approval of a Public Event Permit for the Miles of Memories 5K Run/Walk. 13. [CAO] Request Board approval of resolution addressing the Okaloosa County Clerk of Court's Constitutional duties. 14. Motion 15. [CAO] Request approval of a contract renewal with First Southwest Company for financial advisory services for Okaloosa County. 16. [CAO] Request approval of a contract renewal with the Okaloosa Economic Development Council for specialized area marketing services 17. [CAO] Request approval of a contract renewal with the Advocacy Group for State lobbyist services 18. [Fleet] Request authorization for Fleet Operations to sell, at auction, certain pieces of surplus equipment 19. [GM] Joint Participation Assistance for Commuter Assistance Grant Approval 20. [GM] Public Transit Block Grant JPA FY15 - FDOT 21. [GM] Task Order 28.7 Medicaid 22. [IS] Request approval of past due payment to CenturyLink. 23. [Non BCC] Request approval of and authorize the Chairman to execute the annual contract with the Florida Department of Health for the Okaloosa County Health Department. 24. [Non BCC] Request Board ratify Gulf Power acknowledgement Phase III - Site Certification 25. [Non-BCC] Request approval of Sheriff LETF disbursement for Northwest Florida Guardian ad Litem Foundation. 26. [PS] Request approval for direct payment of the July 2014 Airgas invoice in the amount of $2,968.35. 27. [PS] Request approval of and authorize the Chairman to execute an Agreement with the State of Florida, Division of Emergency Management, to update Hazards Analysis data. Okaloosa County Board of Commissioners Page 4 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 28. [PS] Request approval of and authorize the Chairman to execute the Tenth Amendment to the Medical Examiner Agreement to extend services for one additional year from October 1, 2014, through September 30, 2015. 29. [PS] Request approval to select PennCredit as the collection agency for delinquent EMS accounts and begin contract negotiations. 30. [PS] Request approval of the final payment to Intermedix/Advanced Data Processing, Inc., in the amount of $30,860.63 for the old EMS billing contract. 31. [PS] Request approval of Amendment 1 to the Medical Director's Contract. 32. [PW] Seeking approval to amend the purchase order for Class 1 Rip Rap from Southern Rock & Lime for the Gilmore Road Project. 33. [PW] Request approval and authorization for the Chairman to submit a termination letter to FDOT for the Antioch Road (CR 4) Sidewalk Improvements LAP Project. 34. [PW] Request acceptance and approval of a Temporary Construction Easement for Gilmore Road 35. [PW] Request approval of and authorize the Chairman to execute contract renewals with multiple vendors to provide Asphalt Materials, Limerock/Limestone/Asphalt Millings, and Road Striping services for the Roads Division. District: All 36. [PUR] Seeking Approval of Final Payment to Jimmy Henderson II Construction Company, Inc. (C14-2171-HD) 37. [PUR] Requesting approval of Public Financial Management, Inc. Contract Renewal (C03-0786-AP) 38. [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Diesel Generator System. (WS 55-14) 39. [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Motor Control Center and Control Panel. (WS 56-14) 40. [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Pump Station. (WS 57-14) 41. [PUR] Seeking Approval for extension of contracts for Wireless Service. 42. [RM] Request approval of Johns Eastern TPA Service Contract for FY 2015 43. [TDD] Request approval of payment in the amount of $195.00 to Florida Society of Association Executives (FSAE) for the 2014-2015 Resource Directory Listing 44. [TDD] TDD is apprising the Board of the use of Promotional Reserves 45. [TDD] Request approval for Chairman to sign contract amendment #3 with Horizons for Beach Park Bathroom Cleaning Okaloosa County Board of Commissioners Page 5 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 46. [WS] Request approval of Lease - Allwood Furniture - Units A & B 47. [WS] Request approval of Lease - Joe's Upholstery- Unit 1310-F 48. Request approval of Lease - Dent Tech Unit A X. Department Business Continued A. Kay Godwin/Risk Management 1. Request approval of General Liability, Aviation Liability, Public Officials Liability, Crime, Automobile Excess Worker' Compensation and AD&D Insurance RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes B. Elliot Kampert/Growth Management 1. Corridor JPA FY15 - FDOT RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Amendment 7 to Neighborhood Stabilization Program Extending Contract with Okaloosa Community Development Corporation Until September 30, 2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes 3. Approval of Designation of Signature Authority for the Transportation Electronic Award and Management (TEAM) Process and County Attorney Access Okaloosa County Board of Commissioners Page 6 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 4. Request approval of 2014 LMS-CRS Annual Update and Project List RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes C. Ed Schroeder/Tourist Development 1. Request approval for Chairman to sign Task Order 148 “FY15 SMP Leisure Broadcast Packages Pass-Through Costs” in the amount of $546,475. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval to accept the Destin Seafood Festival’s 2014 Special Event and Sponsorship Funding Application RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes 3. Presentation of quarterly financial and marketing reports. D. Dino Villani/Public Safety 1. Request approval of and authorize the Chairman to execute the 10th Amendment to the Teen Court Agreement with Lutheran Services Florida, Inc., which renews the contract for one additional year from October 1, 2014, to September 30, 2015. Okaloosa County Board of Commissioners Page 7 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of and authorize the Chairman to execute the Tenth Amendment to the Agreement with Legal Services of North Florida, Inc., to extend services for one additional year from October 1, 2014, through September 30, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 3. Request approval of Dispatch Services Agreement Renewal RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes E. Sunil Harman/Airports 1. Request approval of Destin Water Users Lease Agreement at the Destin/Ft. Walton Beach Airport (DTS) RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of Resolution for Passenger Facility Charge Application (VPS, DTS, CEW) RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes 3. Request approval of the Verizon Wireless Agreement with the Northwest Florida Regional Airport (VPS) Okaloosa County Board of Commissioners Page 8 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 4. Request approval of Stipulation and Settlement of pre-petition claims for American Airlines (VPS) RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 5. Request Approval for Airport Marketing and Advertising Contract - Task Order 15 (VPS, DTS, CEW) RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes F. John Hofstad/Public Works 1. Request approval of establishing the 2014 Annual Assessment and the 2015 Budget for the Lake Pippin Channel MSBU and authorize the Chairman to execute the related Resolution. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of the Bluewater Bay MSBU 2014 Tax Roll Assessment and proposed FY 2015 Budget, and authorize the Chairman to execute the related Resolution. District: 5 RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes Resolution attachment has wrong Chairman's name listed. 3. Request approval of payment to the City of Valparaiso through the Boating Improvement Fund for Lincoln Park Okaloosa County Board of Commissioners Page 9 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes 4. Request approval of and authorize the Chairman to execute a contract renewal with Fort Walton Beach Concrete/Crestview Ready Mix to provide Concrete Materials for the Roads Division. District: All RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes G. Donald Turner/Facility Maintenance 1. Requests BCC approval of a Modification to the Elder Services' Lease at the old Ft. Walton Beach Hospital. Dist: 2 RESULT: ADOPTED [4 TO 1] MOVER: Don Amunds, Commissioner District 4 SECONDER: Wayne Harris, Commissioner District 1 AYES: Don Amunds, Nathan Boyles, Wayne Harris, Kelly Windes NAYS: Dave Parisot Motion includes having meeting including Comm Windes and Mr. Padgett and Elder Services in coming week. 2. Requests BCC Direction Regarding a Recent Request for Assistance from the BCC by Head Start on McGriff Street in Ft. Walton Beach. Dist: 4 RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes Motion to reallocate with letter to City Of Fort Walton Beach for cooperation on costs. 3. Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Sheriff's Building in Shalimar. Dist: 2 Okaloosa County Board of Commissioners Page 10 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 4. Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Okaloosa County Administration Building in Shalimar. Dist: 2 RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes 5. Zan Fedorak/Purchasing 1. Seeking Board Direction Regarding Capital Improvement Financing Options. RESULT: ADOPTED [4 TO 1] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Don Amunds, Wayne Harris, Dave Parisot, Kelly Windes NAYS: Nathan Boyles Motion was for a 20-year bond issue instead of 15-year bank loan. 6. Requests BCC approval to reimburse Facilities Maintenance for the expenses related to relocating Traffic from the former Shalimar Annex to the Public Works' Ready Ave. site. Dist: 2 RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes Costs reimbursed through reimbursement resolution. XI. Old Business 1. Request approval of contract appointing John Hofstad as Interim County Administrator Okaloosa County Board of Commissioners Page 11 Printed 9/18/2014 Regular Meeting (South) Minutes September 16, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes XII. New Business 1. Approve Resolution on Quasi-Judicial Proceedings RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request Board approval of attached proposed Resolution adopting a procedure for quasi-judicial proceedings heard by all Boards, Councils or Commissions. XIII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 12 Printed 9/18/2014