Okaloosa County BOCC — September 16, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Pump Station (WS 57-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Pump Station. (WS 57-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Pump Station and three (3) bids were received. The project was bid with a total base bid and two (2) optional cost items. The total base bid was for three (3)-110 horse power non-clog horizontal sewer pumps, discharge piping; and all other appurtenances for the work. It is the opinion of Water & Sewer staff and their consultant on this project, Constantine Engineering, to award this bid to Jim House and Associates was the lowest bidder meeting all specifications. The base bid with optional cost items (2) for a combined lump sum total of $127,620. Total maximum delivery time after receipt of signed purchase order is 140 days. OPTIONS: Approval/Deny the awarding the bid to Jim House and Associates for a base bid with optional cost items (2) for a combined lump sum total of $127,620. RECOMMENDATION: Staff recommends awarding the bid to Jim House and Associates for a base bid with optional cost items (2) for a combined lump sum total of $127,620. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator