Okaloosa County BOCC — August 5, 2014

Agenda Okaloosa County Board of Commissioners Tuesday, August 5, 2014– 8:30 AM Crestview Courthouse I. Employee Awards II. Public Information Update 1. Public Information Update – Pg 7 III. County Administrator's Update IV. Commissioner's Minute V. Public Comments Related to Current Agenda VI. Visitor 1. Sheriff Ashley requests opportunity to address the Board regarding memorandum of agreement for additional funding. – Pg 11 VII. Public Hearing 1. LPA 01-14 FLUM amendment and rezoning – Pg 14 VIII. Consent Agenda 1. [AP] Request approval of Cell Phone Waiting Area: Final Pay Application for Cathey Construction & Development, LLC. Okaloosa County Contract No. C14-2178-AP – Pg 36 2. [AP] Request approval of Verizon Wireless DTS Agreement. – Pg 87 3. [AP] Request approval of License Agreement to North Light Yacht Sales and Service LLC. – Pg 98 4. [AP] Request approval of Corrected Enterprise Fleet Management Extension – Pg 107 5. [AP] Request approval of Amendment One to the Fuels Management Contract. – Pg 110 Revised: 8/1/2014 1:04 PM Page 1 of 6 Regular Meeting (North) Agenda August 5, 2014 6. [AP] Request approval of Assignment of Lease from 1001 Airport Road Block 2 Lot 3, LLC to Allied Global Ventures, LLC – Pg 117 7. [CAO] Approval of Budget Resolutions & Transfers – Pg 128 8. [CAO] Request approval of minutes for the June 17th & July 1, 2014 BCC Meeting. – Pg 136 9. [COR] Request approval of and authorize the Chairman to execute a Contract Renewal with Oasis Management System for the Inmate Commissary. District: All. – Pg 172 10. [GM] Request approval of letter to Department of Economic Development regarding use of program income for CDBG 94DB-1A-01-56-01-E38 – Pg 176 11. [GM] Renumber Task Order 56 to 57 (Scrivener's Error) for FY 15 Trip and Equipment Grant Agreement – Pg 179 12. [HR] Request authorization for the Human Resources Director to act on behalf of and sign for the Risk Manager and Purchasing Manager in their absences. – Pg 182 13. [IS] Request approval of and award contracts for Information Technology Services. – Pg 184 14. [Non BCC] Request approval of a Public Event Permit for an intersection charitable collection - "Fill the Boot" fundraiser, to be held August 16, 2014, at the intersection of Santa Rosa Blvd & Highway 98, sponsored by the Emerald Coast Professional Firefighters Council. – Pg 228 15. [Non BCC] Request approval of the Real Estate Transfer Agreement with Ocean City-Wright Fire Control District. – Pg 231 16. [Non BCC] Request approval of a Public Event Permit for the 1st Annual College Colors 5k Run to be held August 30th, 8:00am - 11:00am, along Santa Rosa Blvd, sponsor Choctawhatchee High School Cheerleaders. – Pg 243 17. [PS] Request approval and acknowledgement of the TeleStaff Scope of Services Statement for the EMS Telestaff Software Upgrade. – Pg 246 18. [PS] Request approval for direct payment of the outstanding June 2014 Airgas invoice in the amount of $2,663.67. – Pg 255 19. [PS] Request approval to pay TracStar Systems, Inc., for Satellite Communication Service in the amount of $3,420.00. – Pg 297 20. [PS] Request approval to direct pay the Technical Innovation invoice in the amount of $25,900.00 for technical support and maintenance of the EOC audiovisual equipment. – Pg 302 Okaloosa County Board of Commissioners Page 2 Printed 8/1/2014 Regular Meeting (North) Agenda August 5, 2014 21. [PS] Request approval to direct pay the Mackay Communications, Inc., invoice for satellite phone service in the amount of $16,311.00 for the period of July 1, 2014- June 30, 2015. – Pg 312 22. [PS] Request approval to direct pay the Emergency Communications Network, LLC., invoice in the amount of $27,650. – Pg 315 23. [PS] Request approval to direct pay the annual UPS system maintenance contract with the Blackmon Agency for the amount of $9,615. – Pg 318 24. [PS] Request approval to pay ESi Acquisition, Inc., for continued support of the WebEOC system in the amount of $15,522.10. – Pg 322 25. [PS] Request approval of the Edward Byrne Memorial Justice Assistance Grant application for the Judge Ben Gordon, Jr., Family Visitation Center in the amount of $20,543.00. – Pg 325 26. [PW] Request approval of Resolution by the Okaloosa County Board of County Commissioners approval of resolution from the Okaloosa-Walton Transportation Planning Organization. – Pg 378 27. [PW] Request approval of a renewal application submitted by Big Day Weddings for a Qualified Beach Vendor Certificate for calendar year 2014. District 2 – Pg 382 28. [PW] Request approval of a Special Event Permit to utilize Beasley Park for a Community Walk Fundraiser to be held November 15, 2014 from 11:00 a.m. to 2:00 p.m., sponsored by the American Foundation for Suicide Prevention. District: 2. – Pg 384 29. [PW] Request approval of a renewal application submitted by Sugar Beach Weddings Inc. for a Qualified Beach Vendor Certificate for the calendar year 2014. District: 2. – Pg 387 30. [PW] Schedule a Public Hearing to vacate a portion of Gibson Road – Pg 389 31. [PUR] Seeking Approval to Reject the Compressed Natural Gas (CNG) Roll-Off Truck Bid (RECY 30-14). – Pg 394 32. [PUR] Seeking Board approval of quotes and purchase replacement 50 ton drop low- boy trailer. – Pg 395 33. [PUR]Ratify the List of Task Orders/Amendments for contract extension with The LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith and Hills, Inc. (C09-1737- AP). – Pg 400 34. [PUR] Request Approval of Lease with Northwest Florida State College for Fund Raiser for American Heart Association. – Pg 407 35. [PUR] Purchasing seeks authorization from the Board to auction surplus items. – Pg 414 Okaloosa County Board of Commissioners Page 3 Printed 8/1/2014 Regular Meeting (North) Agenda August 5, 2014 36. [PUR] Seeking Approval to Reject Proposal Received for Aircraft Repair and Maintenance Service for NWFRA and Authorization to Re-Advertise. (RFQ 53-14) – Pg 419 37. [PUR] Seeking approval to extend contract with Jimmy Henderson III Construction (C14-2171-HD) retroactively from July 21, 2014 and execute Change Order No. 6. – Pg 425 38. [RM] Request authority to make advanced payment for renewal of Petroleum Storage Tank Insurance – Pg 429 39. [RM] Request approval of new group dental, life and long term disability policies, pay the required deposits and renew group vision insurance. – Pg 439 40. [TDD] Request approval of final payment for contract C14-2173-TDD, Horizons Foundation, in the amount of $7,500.00 for 2014 Burning Up the Beaches Car Show – Pg 542 41. [PW] Request approval to schedule a public hearing for comment and consideration concerning the installation of an additional street light at the west side of 910 Santa Rosa Blvd. within The Okaloosa Island MSBU. District: 2. – Pg 554 IX. Department Business A. Jeff Littrell/Water & Sewer 1. Request approval of and authorize the Chairman to execute a contract renewal with SunGard Public Sector, Inc. for software maintenance. – Pg 562 B. Don Vanderhoek/Information Systems 1. Request approval of additional funding for the General Fund Communications account. – Pg 571 C. John Hofstad/Public Works 1. Seeking approval for drainage pipe replacements for the Lake Lorraine stormwater system. – Pg 575 2. Contract # C10-1781-PW, Task Order #5, Kessler Consulting – Pg 577 D. Elliot Kampert/Growth Management 1. Request approval of setting public hearing on August 19 BCC for determination of use under Okaloosa Island Covenants – Pg 584 Okaloosa County Board of Commissioners Page 4 Printed 8/1/2014 Regular Meeting (North) Agenda August 5, 2014 2. Neighborhood Stabilization Program Modification No. 10 – Pg 591 E. Donald Turner/Facility Maintenance 1. Requests BCC approval of additional funding to keep the Okaloosa County Administrative Building on schedule for completion. Dist: all – Pg 597 2. Requests BCC approval for the D-B Contractor to enter into a contract for the Site Work for the Okaloosa County Administration Building project. Dist: all – Pg 601 3. Requests BCC Direction Regarding Funding the Current Capital Construction Projects. Dist: all – Pg 649 F. Ed Schroeder/Tourist Development 1. Request approval of Task Order #11, contract C14-2117-TDD with Taylor Engineering, for Preliminary Design and Environmental Permitting for Veterans Park/Living Shoreline Project: Phase II – Pg 661 2. Request approval to issue a Request for Qualifications (RFQ) for Emerald Coast Film Commission Services and appoint members of the review committee – Pg 673 3. Request approval for Chairman to sign contract with Life’s A Beach Publications for Visitors Guide Production – Pg 675 G. Dino Villani/Public Safety 1. Request approval of and authorize the Chairman to execute an Agreement with Ft. Walton Beach Medical Center to provide Baker Act Screening and Crisis Stabilization Unit services. – Pg 685 H. Paul Lawson/Corrections 1. Request authorization to issue a request for bids to replace jail door control systems. – Pg 692 2. Request for the Board to authorize the chairman to sign Corizon Health Inc. Amendment #1 – Pg 695 3. Request for the Board to authorize the chairman to sign Corizon Health Inc. Amendment #2 – Pg 699 I. Sunil Harman/Airports Okaloosa County Board of Commissioners Page 5 Printed 8/1/2014 Regular Meeting (North) Agenda August 5, 2014 1. Request approval of the Airports' Enterprise lease vehicles for the next 24 months. – Pg 703 2. Request approval of the Agreement with PlaneNoise. – Pg 734 X. Old Business 1. [CAO] Request approval of School Board's disbursements from the Megan Warman Driver Education Safety Program. – Pg 754 XI. New Business 1. [CAO] Request Board discussion and direction related to the succession plan for the position of County Administrator. – Pg 814 XII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 6 Printed 8/1/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Kathy Newby, Public Information Officer SUBJECT: Public Information Officer Presentation The Public Information Officer's PowerPoint presentation is attached. Packet Pg. 7  www.okaloosafl.com Hurricane Season JUNE 1st - NOV 30th Please speak into microphone, silence all pagers & cell phones. Speak into microphone for live broadcast & give name & address. Packet Pg. 8 Packet Pg. 9  Ribbon Cutting for Clinic Annex at Health Dept. Okaloosa Co. Health Dept. added 3,000 sq. ft. with Clinic Annex donated by the FWB Medical Center. The Landscaping surrounding the new clinic is named after Liza Jackson, who through the Women’s Club spearheaded health and welfare in Okaloosa County, among many other contributions throughout her legacy. Packet Pg. 10  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board SUBJECT: Visitor - Sheriff Ashley Sheriff Ashley requests opportunity to address the Board regarding memorandum of agreement for additional funding. Packet Pg. 11  OKALOOSA COUNTY SHERIFF’S OFFICE COMPENSATED ABSCENCES FUND TRANSFER AGREEMENT THIS AGREEMENT is entered into, by and between the OKALOOSA COUNTY SHERIFF’S OFFICES (OCSO) and the OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS (BOCC) this 31st day of July, 2014. WHEREAS, there exists a significant shortfall in the funding level the BOCC is considering for appropriation to fund the law enforcement operations of OCSO. WHEREAS, increased population, increased tourist traffic, increased violent crime rates, increased calls for service and a myriad of other factors create an ever increasing demand for law enforcement services. WHEREAS, effective law enforcement services are critical to the safety and well-being of Okaloosa County citizens, businesses and visitors. WHEREAS, OCSO and the BOCC want to work in partnership to meet the needs of Okaloosa County citizens, businesses, and visitors. WHERAS, other priorities of the BOCC preclude fully funding the OCSO FY 2015 certified budget. NOW, THEREFORE, 1. OCSO agrees to unencumber and return to the BOCC approximately $750,000 from the $1,369,000 balance currently being held in an account reserved to pay for Page 1 of 2 Packet Pg. 12  Compensated Absences. These funds will be returned to the BOCC by November 1, 2014 as excess fees. 2. Both parties agree the funds in question are not available for re-appropriation unless and until they are unencumbered by OCSO. 3. Both parties agree the funds currently held in the Compensated Absences Account exceed the amount recommended to be held in reserve. 4. BOCC agrees to include $500,000 of these funds as an appropriation to the OCSO FY 2015 Budget in addition to the $1,000,000 increase recommend by the county administrator. 5. Both parties agree that the BOCC will retain the remaining $250,000 of these funds to be used to fund other needs as they deem appropriate. 6. Both parties agree that while these funds are from a nonrecurring source, they are being applied against the recurring capital needs of the OCSO. IN WITNESS WHEREOF, the undersigned have executed this agreement on the date indicated. ________________________________ DATE: ______________________ LARRY ASHLEY SHERIFF OKALOOSA COUNTY SHERIFF’S OFFICE _________________________________ DATE: _______________________ KELLY WINDES CHAIRMAN OKALOOSA COUNTY COMMISSION Page 2 of 2 Packet Pg. 13  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: LPA 01-14 FLUM amendment and rezoning, Nola D. Thomas DEPARTMENT: Growth Management BCC DISTRICT: 1 PUBLIC HEARING: Consideration of a request changing the use of land submitted by Westerra Development, Inc. as agent for Nola D. Thomas and Myra Evans relating to property located off Lake Silver Road, Crestview. The request is to change the Comprehensive Plan Future Land Use Map (FLUM) designation for the property from Rural Residential (RR) to Low Density Residential (LDR), or a more restrictive FLUM designation. If the FLUM amendment is approved, request to rezone the property from Residential Rural (RR) district to Residential - 1 (R-1) district, or a more restrictive zoning district. Property contains 112 acres, more or less. FINAL ADOPTION HEARING. STAFF FINDINGS: • The proposed FLUM amendment is classified as a Type - 1 plan amendment which involves properties 10 acres or more in size. Type - 1 amendments must be transmitted to the State for state agency review. • The current RR FLUM category permits single-family dwellings and related uses at an allowable density of two (2) units to the acre. This density would allow up to 224 single-family dwellings on the amendment site. • The proposed LDR FLUM category permits single-family dwellings and related uses at an allowable density of four (4) units to the acre. This density would allow up to 448 single-family dwelling units on the amendment site. • Evaluation guidelines and criteria for Type - 1 amendments are specified in the Comprehensive Plan, Administration Element, Policy 1.15. Staff evaluation of these found the amendment consistent with the specified guidelines and criteria. • Properties adjacent and proximate to the amendment site are shown on the FLUM as RR to the west and north, and LDR to the east and south. • There are existing residential subdivisions in the immediate vicinity. • Any adjacent farm operations must be buffered from a residential subdivision by a minimum 30 foot buffer as required by Future Land Use Element Policy 10.14A. • The Board approved this item for state agency review at a public hearing held May 6, 2014. The reviewing state agencies raised no objections to the requested amendment. PUBLIC COMMENT/OPPOSITION: See attached letters. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a public hearing held April 10, 2014. MILITARY REPRESENTATIVE: No comment. Packet Pg. 14 STAFF POSITION: Staff has no objection to the requested FLUM amendment and rezoning. RECOMMENDATION: It is recommended that the Board consider the facts presented herein, the Planning Commission recommendation, as well as any facts that may be presented at the public hearing, and then decide whether or not to adopt the requested FLUM amendment and rezoning by ordinance. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 15  ATTACHMENT - A 29-4N-23-0000-0002-0000/0016-0000/0020 BLACKWATER RIVER STATE FOREST SUBJECT PROPERTY GARDEN CITY BAKER CRESTVIEW HOLT Legend : Roads Location Map Packet Pg. 16  ATTACHMENT - B 29-4N-23-0000-0002-0000/0016-0000/0020 RUBY RDG LAKE SILVER RD SUBJECT PROPERTY CURRIE RD DORCHEST ER PL PAIGE LN PADDOCK C I R Legend Parcel Lines Aerial Photo : Packet Pg. 17  ATTACHMENT - C 29-4N-23-0000-0002-0000/0016-0000/0020 VACANT TIMBER 3 - NATURAL TIMBERLAND 3 3.482469 TIMBERLAND 3 17.839557 19.634833 19.96966 NO AG ACREAGE 10.607414 VACANT 1.846614 NO AG ACREAGE TIMBERLAND 3 80.380569 9.954402 VACANT 1.195283 IMPROVED AG 9.974888 PASTURELAND 2 12.084561 SINGLE FAMILY 2.44111 SINGLE FAMILY PAIGE LN 3.445793 SINGLE FAMILY 0.984279 SINGLE FAMILY 1.196077 LAKE SILVER RD PADDOCK CIR Existing Land Use Map : Packet Pg. 18  ATTACHMENT - D 29-4N-23-0000-0002-0000/0016-0000/0020 LAKE SILVER RD SUBJECT PROPERTY LDR RR CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN Legend RR LDR Future Land Use Map : Packet Pg. 19  ATTACHMENT - E 29-4N-23-0000-0002-0000/0016-0000/0020 LAKE SILVER RD R-1 RR SUBJECT PROPERTY CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN Legend RR R-1 Zoning Map : Packet Pg. 20  ATTACHMENT - F 29-4N-23-0000-0002-0000/0016-0000/0020 LAKE SILVER RD SUBJECT PROPERTY RLDR MU CURRIE RD LDR PAIGE LN Legend : Rural Low Density Residential (RLDR) Mixed Use (MU) Future 1990 Land Use Map ) Packet Pg. 21  ATTACHMENT - G 29-4N-23-0000-0002-0000/0016-0000/0020 RUBY RDG LAKE SILVER RD RR LDR SUBJECT PROPERTY CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN PADDOCK CI R LDR Legend LDR RR Proposed Future Land Use Map : Packet Pg. 22  ATTACHMENT - H 29-4N-23-0000-0002-0000/0016-0000/0020 RUBY RDG LAKE SILVER RD SUBJECT PROPERTY RR R-1 CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN PADDOCK CI R R-1 Legend : R-1 RR Proposed Zoning Map Packet Pg. 23  ATTACHMENT - I 29-4N-23-0000-0002-0000/0016-0000/0020 FLASH LN MAGIK DR AG LAKE SILVER RD CRICKET LN TA RUBY RDG YL OR RD DOGWOOD DR W RR HALFMOON LN SUBJECT PROPERTY LDR ORD#: 1210 BLUEBERRY LN From: RR OAK HILL RD CURRIE RD DORCHESTER PL TRESTLE ST LDR LDR LDR ORD#: 585 ORD#: 9726 ORD#: 9725 From: RR From: RLDR From: && RLDR MUMU LINENE DR MILL RUN DR R CI K DOC D PA MU ORD#: 317 LDR D From: LDR & UMU RR N E MU IL TY MU MU ORD#: 628 CRESTVIEW PH ORD#: ORD#: From: 685 LDR 825 From: From: LDRUMU MCDAVID RD Legend : RR 1 Mile FLU Map MU LDR Packet Pg. 24  ATTACHMENT - J 29-4N-23-0000-0002-0000/0016-0000/0020 FLASH LN BULLET DR EQUINE DR MAGIK DR AA LAKE SILVER RD RUBY RDG SUBJECT PROPERTY RR W DOGWOOD DR TAYLOR RD R-1 ORD#: 1211 BLUEBERRY LN From: RR CURRIE RD BUD MOULTON RD DORCHESTER PL TRESTLE ST OAK HILL RD LINENE DR R CI C K DDO PA R-1 R RD YNE 85 N MU L T CRESTVIEW PHI H WY MCDAVID RD Legend : RR AA 1 Mile Zoning Map R-1 MU Packet Pg. 25 Packet Pg. 26 Packet Pg. 27 Packet Pg. 28 Packet Pg. 29 Packet Pg. 30 Packet Pg. 31 Packet Pg. 32 Packet Pg. 33 Packet Pg. 34 Packet Pg. 35  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Northwest Florida Regional Airport-Cell Phone Waiting Area-Final Payment DEPARTMENT: Airport BCC DISTRICT: STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve final payment to Cathey Construction & Development, LLC in the amount of $84,993.00 (includes retainage). BACKGROUND: The construction contract for the Cell Phone Waiting Area project at VPS was issued on May 6, 2014 to Cathey Construction & Development, LLC and the Notice-to-Proceed was issued on May 13, 2014. The Final Completion Inspection was completed on June 11, 2014. All punch-list items have been addressed to the satisfaction of the Engineer of Record and the County. All required project closeout forms have been provided by the contractor. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Airport staff recommends the Board approve the final payment in the amount of $84,993.00 to Cathey Construction Development, LLC. 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Walton Beach (DTS) Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Verizon Wireless requests to install an In Building Radio Distribution device (IBRDs) in both FBOs at the Destin/Ft. Walton Beach Airport. The IBRDs will enhance wireless communication for passengers at the DestinJet Aviation facility and the Regal Air Destin Aviation facility. Verizon Wireless' certificate of insurance is attached along with the contract and lease internal coordination sheet. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the Verizon Wireless Destin/Ft.Walton Beach Airport Agreement as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 87 Packet Pg. 88 Packet Pg. 89 Packet Pg. 90 Packet Pg. 91 Packet Pg. 92 Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96 Packet Pg. 97  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: North Light Yacht Sales and Service Agreement DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed License Agreement with North Light Yacht Sales and Service LLC for the display of a boat and trailer at the Northwest Florida Regional Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Airport personnel and North Light Yacht Sales and Service LLC personnel negotiated this License Agreement to use and occupy a portion of the floor space in the baggage claim area of the terminal for the displaying a new boat on a trailer and marketing signage relating to boat sales. The contract and lease internal coordination sheet is attached along with their certificate of insurance. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the License Agreement as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 98 Packet Pg. 99 Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Corrected Enterprise Fleet Management Extension DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A corrected Enterprise Fleet Management Lease Extension is being presented to the Board of County Commissioners for approval. BACKGROUND: On July 1, 2014 the Board approved the Enterprise Fleet Management Lease Extension for the Airports. The letter that Enterprise sent did not have the County's signature block for approval purposes. Enterprise amended the letter to include all vehicles with delivery dates, stated each vehicle will be extended until December 31, 2014 and added the County's signature blocks. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this correction to the approved Enterprise Fleet Management Lease extension. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 107 Packet Pg. 108 Packet Pg. 109  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Fuels Management Amendment One DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Amendment One to the Fuels Management and Operations Services at the Northwest Florida Regional Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: The County entered into an agreement with Fuel FX, Inc. dba Emerald Coast Aviation on October 1, 2011 to provide into-plane fuel service for all air carriers operating at the Northwest Florida Regional Airport (VPS). The term of the agreement is for five (5) years with the County having the right to extend the Agreement for one (1) additional five (5) year period. The County would like to exercise the option to amend and extend the term of the Agreement for an additional five (5) years ending at midnight on September 30, 2021. In consideration of extending the Agreement, Fuel FX, Inc. agrees to increase the fee paid to County for each gallon of Jet Fuel delivered to the Fueling Facilities each month from $.02 per gallon to $.04 per gallon. The Jet Fuel Fee for the term commencing on October 1, 2016 and ending on September 30, 2021, shall be increased to reflect the increase in the Consumer Price Index. In addition, the County currently pays Fuel FX, Inc. $.18 per gallon for managing, operating, maintaining and repairing of the Fueling Facilities and fuel dispensing equipment for Ground Fuels. This amount will be reduced to $.12 per gallon. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: Recommend approval of Amendment One to contract for Fuels Management and Operations Services at the Northwest Florida Regional Airport. RECOMMENDED BY: APPROVED BY: Packet Pg. 110 Ernie Padgett, County Administrator Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Assignment of Hangar Lease to Allied Global Ventures DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Assignment of Hangar Lease from 1001 Airport Road Block 2 Lot 3, LLC to Allied Global Ventures, LLC at the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: 1001 Airport Road Block 2 Lot 3, LLC, Ms. Lisa Colomb, requests to transfer her hangar lease, Block 2 Lot 3 to Allied Global Ventures, LLC, Mr. Bart Rice. Ms. Colomb is in compliance with all terms and conditions of the hangar lease. The transfer fee has been received and the contract and lease internal coordination sheet is attached along with their certificates of insurance. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the Assignment of Lease as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126 Packet Pg. 127  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from the Executive Office of the Governor (EOG) - Division of Emergency Management for Emergency Management Preparedness & Assistance (EMPA) Base Grant to provide each county with the means to successfully manage & operate an emergency management program grant, in the amount of $105,806. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Executive Office of the Governor (EOG) - Division of Emergency Management for Emergency Management Performance Grant (EMPG); Federal Emergency Management Agency - for organizational, planning, training, exercise, equipment and management and administration costs grant, in the amount of $83,913. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Emergency Management (FDEM) for MOU Interoperable Emergency Communications Grant Program (IECGP) for Statewide Law Enforcement Radio System (SLERS) Radio and Accessories/Features grant, in the amount of $8,486. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for non-sponsored transportation trips and/or capital equipment to the non-sponsored transportation disadvantaged in accordance with the Transportation Disadvantage Trust Fund grant, in the amount of $464,919. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Coalition Against Domestic Violence (FCADV) for domestic violence and/or sexual assault law enforcement service units grant, in the amount of $66,484. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of State (FDOS) for program grant, in the amount of $85,635 Packet Pg. 128  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from the Executive Office of the Governor (EOG) – Division of Emergency Management for Emergency Management Preparedness & Assistance (EMPA) Base Grant to provide each county with the means to successfully manage & operate an emergency management program grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – State 701500R-334200 $105,806 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – Other 701500-534900 $12,318 Out-of-County Travel 701500-540002 $2,000 Lodging Expenses 701500-540005 $2,500 Communications Services 701500-541010 $16,000 Cellular Phones/Pagers 701500-541011 $2,988 Repair/Maintenance – Equipment 701500-546640 $20,000 Repair/Maintenance – Technical Support 701500-546900 $32,000 Promotional Activities 701500-548001 $5,000 Miscellaneous Charges 701500-549900 $1,000 Office Supplies 701500-551001 $2,000 Computer Supplies 701500-552800 $4,000 Other Supplies 701500-552990 $5,000 Training/Education Expenses 701500-555001 $1,000 Packet Pg. 129 Adopted this regular session the 5th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 130  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Executive Office of the Governor (EOG) – Division of Emergency Management for Emergency Management Performance Grant (EMPG); Federal Emergency Management Agency – for organizational, planning, training, exercise, equipment and management and administration costs grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – State 701527R-334200 $83,913 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – Other 701527-534900 $5,000 Communications Services 701527-541010 $12,000 Repair/Maintenance – Equipment 701527-546640 $10,000 Repair/Maintenance – Technical Support 701527-546900 $36,000 Computer Supplies 701527-552800 $10,000 Other Supplies 701527-552990 $5,913 Training/Education Expenses 701527-555001 $5,000 Adopted this regular session the 5th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 131  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Division of Emergency Management (FDEM) for MOU Interoperable Emergency Communications Grant Program (IECGP) for Statewide Law Enforcement Radio System (SLERS) Radio and Accessories/Features grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – Federal 701426R-331200 $8,486 EXPENDITURES DEPT-ACCOUNT AMOUNT Equipment 701426-564202 $8,486 Adopted this regular session the 5th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 132  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for non-sponsored transportation trips and/or capital equipment to the non-sponsored transportation disadvantaged in accordance with the Transportation Disadvantage Trust Fund grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Transportation – State 701448R-334420 $464,969 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – O.C.T. 701448-534410 $464,969 Adopted this regular session the 5th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 133  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Coalition Against Domestic Violence (FCADV) for domestic violence and/or sexual assault law enforcement service units grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – Sheriff 701480R-331210 $66,484 EXPENDITURES DEPT-ACCOUNT AMOUNT Budget Transfer-Sheriff-Law Enforcement 701480-591086 $66,484 Adopted this regular session the 5th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 134  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of State (FDOS) for program grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Culture/Recreation – State 701472R-334700 $85,635 EXPENDITURES DEPT-ACCOUNT AMOUNT Repair/Maintenance – Technical Suuport 701472-546900 $8,000 Books/Subs/Pubs & Memberships 701472-554001 $26,600 Equipment 701472-564702 $6,920 Computer Equipment 701472-564703 $44,115 Adopted this regular session the 5th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 135  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Deputy Clerk SUBJECT: Approval of BCC Meetings Minutes The minutes for the June 17th & July 1, 2014 Board of County Commission meeting are attached for review. Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164 Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168 Packet Pg. 169 Packet Pg. 170 Packet Pg. 171  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Oasis Contract Renewal DEPARTMENT: Corrections BCC DISTRICT: ALL STATEMENT OF ISSUE: The Okaloosa County Department of Corrections wishes to renew the subject contract, #C10-1795-COR for an additional one year term. The contract renewal period will be October 1, 2014 to September 30, 2015. The current contract expires on September 30, 2014 and allows for two - one year renewals; this is the second renewal. BACKGROUND: This contract is a revenue generating contract. Currently the Prisoner Benefit Fund receives a 42% commission on items sold to inmates through the Commissary. Profits from the sale of commissary goods are used for overall welfare. All other aspects of the contract shall remain in full force and effect. OPTIONS: Approve Disapprove RECOMMENDATIONS: Okaloosa County Department of Corrections recommends approval of this contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 172 The following reference is provided as a link for the following: BCC Meeting: August 5, 2014 Agenda Item: 3011 Agenda Item Title:Oasis Contract Renewal Reference Name: Oasis Contract Renewal – Inmate Commissary Reference Link: http://www.co.okaloosa.fl.us/contracts/contra_pdf/C10-1795- COR.pdf Packet Pg. 173 Packet Pg. 174 Packet Pg. 175  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Letter to Department of Economic Opportunity Regarding PGI - CDBG 94DB-1A-01-56-01-E38 DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Authorize Chairman to sign letter to Department of Econom,ic Development agreeing to enter into letter of agreement for use of program income funds from CDBG 94DB-1A-01-56-01-E38. BACKGROUND: During its regular meeting of November 17, 2009 the Board of County Commissioners approved the use of program income from a 1994 Community Development Block Grant (CDBG 94DB-1A-01-56-01-E38) in an amount not to exceed $312,160 to pay for a portion of the costs associated with the Blackman Community Water System upgrade. Polyengineering acted as agent for the Blackman Community Water System and managed the upgrade. No County funds were used in the project, and Polyengineering ultimately used only approximately one-third (•) of the amount authorized by the Board and then-Department of Community Affairs, now Department of Economic Opportunity (DEO). In July of 2013, the DEO reviewed the use of the program income, and found that neither Polyengineering nor its subcontractor, Morgan Contracting, had kept a certified payroll as required by the rules governing the use of CDBG program income funds. In a letter dated February 4, 2014, the DEO requested that the County send a letter agreeing to enter into a Letter of Agreement prior to the expenditure of any further program income associated with the subgrant. OPTIONS: The Board may authorize the Chairman to sign the letter, or not. RECOMMENDATIONS: Growth Management staff recommends that the Board authorize the Chairman to sign the attached letter to the Department of Economic Opportunity agreeing to enter into a Letter of Agreement prior to any further expenditures of program income from CDBG 94DB-1A-01-56-01-E38. RECOMMENDED BY: Packet Pg. 176 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 177 Packet Pg. 178  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Task Order 56 change to 57 for FY 15 Trip and Equipment Grant Agreement DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve the change of the Task Order form and the corresponding Task Order Approval form for provision of related services and reimbursement of expenses to Okaloosa County Transit for the 2014-2015 Trip and Equipment Grant Agreement from No. 56 to No. 57 due to a scrivener’s error. BACKGROUND: The Task order for the 2014-2015 Trip and Equipment Grant Agreement was approved by the Board on June 17, 2014. Upon completion a scrivener’s error was noted on the task order numbering. The Task Order number “56” has already been assigned and therefore the number 56 on the Trip and Equipment grant will need to be stricken and replaced with No. 57. There are no other changes to the documents. RECOMMENDATION: The Department of Growth Management recommends that the Board approve the change of the Task Order Number and authorize the Clerk of Court to strike the number 56 from the document approved as Task Order 56 on June 17, 2014 and renumber it as No. 57 . RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 179 Packet Pg. 180 Packet Pg. 181  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Signature and Approval Authority for Risk Management and Purchasing During Absences DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval for the Human Resources Director to assume all duties, responsibilities, and authorizations of the Risk Manager and Purchasing Manager in either of their absences. BACKGROUND: The Purchasing Manual references the authority of the Risk Manager and Purchasing Manager to facilitate review and approval processes for contractual and financial obligations of the County up to specified dollar limits and within the scope of the policy. Forms and approvals that are required, based on the Purchasing Manual, have designations for the Risk Manager's and Purchasing Manager's [Purchasing Policy still states Purchasing Director's] signatures. With the resignation of Gary Real on July 25, 2014, the duties of the Risk Manager will be performed by the Human Resources Director. Further, through a county-wide reorganization in 2011, both the Risk Manager and Purchasing Manager positions report to the Human Resources Director. Staff requests the Board approve the Human Resource Director to assume all duties, responsibilities, and authorizations of the Risk Manager and Purchasing Manager in their absences. This requested action will allow departmental functions and documents to continue without interruption. OPTIONS: Approve/Deny/Provide further direction. RECOMMENDATIONS: Staff recommends the Board approve the Human Resource Director to assume all duties, responsibilities, and authorizations of the Risk Manager and Purchasing Manager in their absences, retroactive to July 25, 2014. Further, for purposes of internal coordination sheets and review, the Claims Examiner, Krystal King, will be authorized to sign on behalf of Risk Management. RECOMMENDED BY: Packet Pg. 182 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 183  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Information Technology Services Contract Awards DEPARTMENT: Information Systems BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board is requested to award and authorize the Chairman to sign contracts for Information Technology Services with Technology Integration Group (TIG), L-3 and TEKLINKS, Inc. BACKGROUND: The Board had previously approved contract negotiations with the top three bidders of RFQ #IS 43-14 Information Technology Services, namely TIG, L-3 and TEKLINKS, Inc. These services included, but are not limited to, networking, networking equipment, fiber connections, design, Voice Over Internet Protocol (VoIP), routing, switching, administration, analysis, installation, security, storage, virtual environments and email. The nature of the service will be to provide ongoing support and coordination in order to enhance and ensure proper implementation of the aforementioned system components. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Staff recommends approval of the Information Technology Services contracts with TIG, L-3 and TEKLINKS, Inc. and requests approval for the Chairman to sign each of the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 184 Packet Pg. 185  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (Master Services Agreement) This Agreement made on , 2014 between Board of County Commissioners, Okaloosa County, FL (CLIENT), whose address is 302 N Wilson St, Crestview, FL 32536, and PC Specialists, Inc. DBA Technology Integration Group (TIG) (CONSULTANT), a California Corporation having a Florida office located at 417 Racetrack Rd., Suite E, Fort Walton Beach, FL 32547. RECITALS WHEREAS, CLIENT will require the services of qualified firms to perform certain professional and technical services for CLIENT’s projects, as determined by the CLIENT; and WHEREAS, pursuant to Section 287.055, Florida Statutes, CLIENT has selected CONSULTANT through a competitive process; and WHEREAS, the CONSULTANT has the expertise and has thorough knowledge of such services, and has presented its expertise and knowledge in the statement of qualifications the CONSULTANT submitted to CLIENT dated May 23, 2014 in response to RFQ # IS 43-14; and NOW, THEREFORE, in consideration of the mutual promises herein, CLIENT and the CONSULTANT agree as follows: SECTION 1. BASIC SERVICES 1.1 Recitals. The recitals set forth above are true and correct and are incorporated here in as essential terms of this Agreement. 1.2 Basic Services. The services to be performed under this Agreement shall be specifically described for each Assignment in individual Task Orders written and executed in accordance with this Agreement. On an as-needed basis, CLIENT will issue Task Orders to the CONSULTANT describing the work required for each Assignment to be undertaken under this Agreement. In response, the CONSULTANT will prepare a scope of work and cost estimate which shall become part of the Task Order upon execution by both parties. No work will commence until a fully executed Task Order is received by the CONSULTANT. 1.3 Term of Agreement. This Agreement will become effective upon completion of signatures by both parties and will run through , 2016. This Agreement may be renewed one (1) time for a three (3) year increment upon signed agreement by both parties. When this Agreement expires, it will be automatically extended for any individual executed Task Order until the scope of work is completed and final invoice is Packet Pg. 186  paid. Regarding a previous contract (if applicable), any existing Task Orders for work not yet completed shall proceed and be extended under the terms and conditions of the previous contract. SECTION 2. ADDITIONAL SERVICES 2.1 Written Authorization. Additional services may be required in carrying out the work in each Task Order. These Additional Services will be undertaken only upon written amendment to a Task Order and upon authorization by CLIENT. SECTION 3. OBLIGATIONS OF CLIENT 3.1 Client Responsibilities. It is agreed that certain obligations shall be performed or furnished by CLIENT. These obligations include: 3.1.1 Designating a representative who shall have authority to transmit instructions, receive information and enunciate CLIENT’s policies and decisions; CLIENT’s representative shall be identified in each Task Order. 3.1.2 Arranging for and holding promptly any required meetings. 3.1.3 Proving access to and obtaining permission for the CONSULTANT to enter upon public and/or private lands as required for CONSULTANT to perform surveys, observations, or other necessary functions. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CLIENT. 3.1.4 Making available to the CONSULTANT all known existing information which may, in any way, be pertinent to the work herein described. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CLIENT. 3.1.5 Responding within a reasonable time to the CONSULTANT’s requests for written decisions or determinations, pertaining to the work, so as not to delay the services of the CONSULTANT. 3.1.6 Giving prompt written notice to the CONSULTANT whenever CLIENT becomes aware of any event, occurrence, condition or circumstance which may substantially affect the CONSULTANT’s performance of services under this Agreement. 3.2 Contractor Indemnification and Claims. 3.2.1 CLIENT agrees to include the provisions of Section 11.17 of this Agreement in all construction contracts with contractors. 3.2.2 CLIENT agrees to include provisions providing contractor indemnification of CLIENT and CONSULTANT for other contractor’s negligence. Packet Pg. 187  3.2.3 CLIENT shall require construction contractor(s) to name CLIENT and CONSULTANT as additional insureds on the contractor's general liability insurance policy. 3.2.4 CLIENT agrees to include the following clause in all contracts with equipment or materials suppliers: "Contractors, subcontractors, and equipment and material supplies on the Project, or their sureties, shall maintain no direct action against CONSULTANT, CONSULTANT's officers, employees, affiliated corporations, and subcontractors for any claim arising out of, in connection with, or resulting from the CONSULTANT services performed. CLIENT will be the only beneficiary ofany undertaking by CONSULTANT. " 3.2.5 Changes. CLIENT may make or approve changes within the Scope of Services under a Task Order. If such changes affect CONSULTANT's cost of or time for performance of the Services, an equitable adjustment may be made through an amendment to the affected Task Order. SECTION 4. TIME SCHEDULE 4.1 Authorization. Unless otherwise directed by CLIENT, the CONSULTANT shall commence the performance of the Basic Services upon execution of a Task Order by both parties which shall constitute Authorization to Proceed. 4.2 Additional Services. Performance of any of the Additional Services described in Section 2 will commence as described in an executed written amendment to a Task Order by CLIENT and shall be completed in accordance with a schedule set forth in the authorization. SECTION 5. AMOUNT AND METHOD OF PA YMENT 5.1 Method of Payment. For services provided under Section I , Basic Services, and Section 2, Additional Services, payment shall be made in accordance with the Task Order. CONSULTANT will submit invoices for each Task Order to CLIENT each month covering services completed to date and for those deliverables being completed and submitted. In addition, invoice shall include, as applicable, materials and equipment delivery and stored on-site or off-site. Each invoice will be prepared in CONSULTANT's standard form and supported by documentation according to CONSULTANT's standard practice. Within 30 days of receipt of the invoice, CLIENT shall give detailed, written notice of any sums which it may reasonably dispute or contest. If the parties are unable to resolve the matter within 30 days, only that portion so reasonably contested may be withheld from payment. Invoices will be numbered sequentially and specify the time period for charges, the work performed, the amount requested for that invoice and a total amount paid to date and budget remaining. The CONSULTANT shall clearly state "Final Invoice" on the CONSULTANT's final/last invoice to the CLIENT. This shall indicate that contracted services have been performed and all charges and costs have been invoiced Packet Pg. 188  to the CLIENT. This invoice shall close this Task Order to future billings and future charges shall be waived by CONSULTANT. CONSULTANT shall deliver to the CLIENT for approval and acceptance, and before being eligible for payment of any amounts due, all documents and materials required by the respective Task Order. 5.2 Compensation. The compensation for Services to be defined in each Task Order for each assigrunent to the Agreement will be based on either a lump sum amount basis, or on CONSULTANT's Rates, included as Exhibit A, for the actual time worked on the Project. Rates are not subject to change for the three-year term. Rates are subject to change for the additional three-year renewal period, upon agreement by both parties. Reimbursement for Direct Expenses is also included in Exhibit A. 5.2.1 Direct Expenses are those necessary costs and charges incurred for the Project as described in the Task Order and further explained in Exhibit A. CONSUL T ANT has represented that they are local providers; therefore, in general, travel expenses are not allowed expenses and will not be reimbursed. Travel expenses may only be approved/reimbursed by the COUNTY for specialized technical support, which would be authorized in advance in the specific Task Order. Any and all direct expenses required by the CONSULTANT shall only be eligible for reimbursement when proper documentation is provided with the invoice and payment request form. Fees not expressly provided on the rate schedule are not eligible for payment or reimbursement unless specifically authorized by a Task Order or through a subsequent modification of this Agreement. 5.2.2 Rates to be utilized for the duration of this Agreement are as described in the fee schedule included as Exhibit A. These rates include all allowances for salary, overhead, and fees, but do not include allowances for Direct Expenses, as outlined in Exhibit A. 5.3 Payment by CLIENT. CLIENT will process payment to the CONSULTANT within 30 days after receipt of CONSULTANT's invoice. 5.4 Delay in Payment. If CLIENT fails to pay CONSULTANT for any undisputed billing within 30 calendar days after receipt of any invoice, CONSULTANT will be entitled to any or all of the following: 5.4.1 Suspension of Work. If CLIENT fails to make payment in full within 45 calendar days of the date due for any undisputed billing, CONSULT ANT may, after giving 7 calendar days written notice to CLIENT, suspend Services under this Agreement until paid in full. CONSULTANT shall be entitled to an adjustment in compensation and the work schedule for the affected Task Order pursuant to Section 8. SECTION 6. CHANGES 6.1 Written Authorization. CLIENT may, at any time, by written fully executed amendment to a Task Order, make changes in the services or work to be performed within the general scope of this Agreement, including alterations, reductions, therein or additions thereto. Packet Pg. 189 6.2 Equitable Adjustment. Upon receipt by the CONSULTANT of the CLIENT's notification of a contemplated change, the CONSULT ANT shall (1) if requested by the CLIENT, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the CLIENT of any estimated change in the completion date, and (3) advise the CLIENT in writing if the contemplated change shall affect the CONSULTANT's ability to meet the completion dates or schedules of any Task Order. If such changes cause an increase or decrease in the Consultant's cost of, or time required for, performance of any services under any Task Order, an equitable adjustment may be made and Task Order shall be modified in writing accordingly. SECTION 7. DISPUTES 7.1 Dispute Resolution. If a dispute or complaint (Dispute) arises concerning this Agreement, CONSULTANT and CLIENT will use their best efforts to negotiate a resolution of the Dispute, including the use of alternative dispute resolution options. SECTION 8. DELAY OR SUSPENSION OF WORK 8.1 Convenience of CLIENT. CLIENT may order the CONSULTANT to suspend, delay, or interrupt all or any part of the CONSULTANT's services under any Task Order for such period of time as CLIENT may determine to be appropriate for the convenience of CLIENT. 8.2 Adjustment for Delay or Suspension of Work. If the performance of all or any part of the CONSULTANT's services is suspended, delayed, or interrupted for the convenience of CLIENT, an appropriate extension of time and compensation for the affected Task Order shall be made, and the Task Order modified in writing accordingly. In the event CONSULTANT is delayed in performance of Services by any act or neglect of CLIENT, the CLIENT, or anyone for whom CLIENT is responsible or by Acts of God, strikes, lockouts, accidents, or other events beyond the control of CONSULTANT, then CONSULTANT's compensation and work schedule for the affected Task Order shall be equitably adjusted in writing. In the event delays to the Task Order work is encountered for any reason, the parties agree to undertake reasonable steps to mitigate the effect of such delays. SECTION 9. TERMINATION OF AGREEMENT 9.1 Written Notice. This Agreement may be terminated for convenience with 30 calendar days written notice or for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within 5 calendar days of written notice and diligently complete the correction thereafter. 9.2 Adjustment for Services Performed. In the event that this Agreement is terminated by either CLIENT or the CONSULTANT, the CONSULTANT shall be compensated for all services satisfactorily performed to the date of termination including reimbursable . Packet Pg. 190  expenses, then due, and subcontractor termination costs. Such compensation shall be based on the arrangement set forth in each Task Order, unless otherwise agreed. SECTION 10. INSURANCE 10.1 CONSULTANT's Coverage. Prior to commencing work, the CONSULTANT shall obtain and maintain in effect for the duration of this Agreement at its own cost and expense the following insurance with insurance companies licensed in the State of Florida and shall provide certificates evidencing such insurance, including coverage for contractual liability, to CLIENT in a form acceptable to CLIENT. Insurance carriers for General Liability and Motor Vehicle Liability shall be A+ rated by AM Best Company, and insurance carriers for Professional Liability shall be A rated by AM Best Company. All insurance carriers shall have a financial size of X or higher. 10.2 Additional Insured. The CONSULTANT's policies or certificates for general and motor vehicle liability insurance shall name the CLIENT as an Additional Insured. 10.3 Certificate of Insurance. All policies or certificates therefore, shall provide that 30 days prior to cancellation or material change in the policies, notice of same shall be given to CLIENT by certified mail, return receipt requested, for all policies so affected. 10.4 Minimum Coverage. The minimum required coverage is the following: 10.4.1 Worker's Compensation and Employer's Liability. Worker's Compensation in compliance with the statutory requirements of the State and Employer's Liability in compliance with the statutory requirements of the State. 10.4.2 General Liability. Comprehensive general liability insurance covering operations, completed operations, contractual agreements, and independent contractors, each with minimum limits of liability as set forth below, issued to and covering the liability of the OCNSUL T ANT with respect to all work performed by the CONSULT ANT under this Agreement. Bodily Injury, including death: $1,000,000 each person $1,000,000 each accident Property Damage: $500,000 each accident 10.4.3 Motor Vehicle Liability. Motor vehicle liability insurance including all owned, hired, or non-owned vehicle equipment for minimum limits of: Bodily Injury, including death: $1,000,000 each person $1,000,000 each accident Property Damage: $500,000 each accident Packet Pg. 191  10.4.4 Professional Liability. Professional liability insurance in an amount of at least $1,000,000 total limit of liability per claim and aggregate. SECTION 11. GENERAL PROVISIONS 11.1 Indemnification. CONSULTANT to the fullest extent permitted by law, shall indemnify and hold harmless the CLIENT, its officers and employees for any claims, damages, losses, and costs, including but not limited to, reasonable attorney's fees and litigation costs, arising out of claims by third parties for property damage or bodily injury, including death, to the proportionate extent caused by the negligence or willful misconduct of CONSULT ANT, CONSULTANT's employees, affiliated corporations, and subcontractors in connection with Services performed under Task Orders issued hereunder. 11.2 Successors. This Agreement is binding on the successors and assigns of CLIENT and CONSULTANT. The Agreement may not be assigned in whole or in part to any third parties without the written consent of both CLIENT and CONSULTANT. 11.3 Independent Contractor. CONSULTANT represents that it is an independent contractor and is not an employee of CLIENT and CONSULTANT shall be solely responsible for withholding of all taxes, social security and insurance payments for its employees or agents . 11.4 Interpretation. Interpretation and enforcement of this Agreement shall be in accordance with the laws of the State of Florida. 11.5 Notices. Written notices may be delivered in person or by certified mail, or by facsimile, or by courier. All notices shall be effective upon the date of receipt by the party. Notices shall be delivered or sent to the designated representative of the other party at the address given on the last page of this Agreement. An address may only be changed by written notice. 11.6 Entire Agreement. This Agreement, including any Task Orders, schedules, attachments and referenced documents, is the entire agreement between CLIENT and the CONSULT ANT. Any prior or contemporaneous agreements, promises, negotiations or representations not expressly stated herein are of no force and effect. Any changes to this Agreement shall be in writing and signed by CLIENT and CONSULTANT. 11.7 Waivers and Severability. Unless otherwise specified in this Agreement, a waiver or breach of any tenn, condition, or covenant by a party shall not constitute a waiver or breach of any other tenn, condition or covenant. If any court of competent jurisdiction declares a provision of this Agreement invalid, illegal, or otherwise unenforceable, the remaining provisions of the Agreement shall remain in full force and effect. Limitations of liability, indemnities, and other express representations shall survive termination of this Agreement for any cause. Packet Pg. 192 11.8 Covenants. 11.8.1 The standard of care applicable to CONSULTANT's consulting or related services will be the degree of skill and diligence normally employed by professional consultants performing the same or similar services at the time said services are performed. CONSULTANT will re-perform any consulting or related services not meeting this standard without additional compensation. CONSULTANT represents that it has or will secure at its own expense all necessary personnel and equipment required to perform the services required by Task Orders to this Agreement, unless modified by the Task Order. Such personnel shall not be employees of, or have a contractual relationship with the CLIENT. CONSULTANT shall be solely responsible for adequate management and supervision of its employees, agents, and its subcontractors, the means, methods and techniques of performing its services and the technical accuracy and adequacy of reports of analysis and other deliverables required under the Task Order and this Agreement. 11.8.2 CONSULTANT warrants that it will perform its services in accordance with and comply with applicable Federal, State and local laws, ordinances, and regulations, including but not limited to, applicable provisions of the Federal Clean Air Act, as amended and the Federal Occupational Health and Safety Act, as amended at the time said services are performed. 11.9 Lower-Tier Subcontracts. CONSULTANT warrants that it will not subcontract any portion of the services to be performed under this Agreement or any Task Order(s) without the prior written consent of CLIENT, which consent may be withheld at CLIENT's sole discretion. CONSULT ANT warrants that it will bind all approved, lower-tier subcontractors to the provisions of this Agreement. However, neither this Agreement, nor any lower-tier subcontracts will create any contractual relationship between any lower-tier subcontractor and CLIENT, nor shall CLIENT have any liability to any lower-tier subcontractor. The CONSULTANT shall be solely responsible for the satisfactory performance of services subcontracted by the CONSULTANT. 11.10 Confidentiality. CONSULTANT warrants that it will not disclose and will hold confidential all technical data or other information furnished to CONSULTANT by CLIENT, or reviewed or generated by CONSULTANT, including without limitation, all data reports, opinions, conclusions, or recommendations prepared by CONSULTANT. 11.10.1 Notwithstanding the foregoing, CONSULTANT shall not be obligated to maintain confidentiality of any such information if (1) its disclosure is required by applicable law or regulation; (2) its disclosure is ordered by a court of competent jurisdiction or other governmental order or directive; (3) CLIENT consents in writing; (4) the information is/or becomes part of the public domain through no fault or negligence of CONSULTANT; or (5) CONSULTANT lawfully possessed the information prior to receipt from CLIENT, provided however in the event the CONSULTANT shall be so required to disclose any such information pursuant to (1) or (2) above, CONSULTANT shall prior to disclosure give notice to CLIENT, who shall have the right, at its own expense, to interpose all objections it may have to the disclosure of the information. Packet Pg. 193 11.11 Conflict of Interest. Upon receipt of each Task Order and its understanding of the Project, the CONSULTANT shall determine if a conflict of interest exists. Accordingly, CONS UL T ANT warrants that it and its employees do not have, nor shall they acquire any interest, direct or indirect, which would constitute a conflict of interest in the performance of the services required under this Agreement and any authorized Task Orders. A conflict of interest is defined to be any interest which in CLIENT's reasonable judgment has the affect or appearance of affecting CONSULTANT's impartial performance of its services. 11.12 General CONSULTANT Obligations. In addition to the specific scope(s) of service required under each authorized Task Order, CONSULTANT shall be responsible for the following: 11.12.1 CONS UL TANT shall designate in wrItmg a person to act as CONSULTANT's representative with respect to the services to be rendered under this Agreement and each Task order. Such person shall have complete authority to receive instructions and information from CLIENT and interpret and define CONSULTANT's policies, specifications and reports. 1l.12.2 CONSULTANT shall retain complete and accurate analytical and financial records of all work performed pursuant to this Agreement for the longer of (1) the period of two years following completion of services under a Task Order; or (2) the minimum period specified by the Florida Department of State. This record retention period may, upon notice to the CONSULTANT by CLIENT, be automatically extended during the course of any administrative or judicial action involving the CLIENT regarding matters to which the records are relevant. 11.13 No Third Party Beneficiary Rights. Nothing in this Agreement shall be interpreted or construed to give any rights or benefits to anyone other than the CONSULTANT and CLIENT. Therefore, there are no third party beneficiaries of this Agreement. 11.14 Order of Precedence. In the event of conflict between provisions of this Agreement, the conflict or ambiguities shall be resolved by giving precedence as follows: (1) an individual Task Order subject to the conflict, (b) this Agreement and (c) the Contract's terms and provIsIOns. 11.15 Publicity. CONSULTANT shall not disclose the CLIENT's name or the nature of its services being provided under any Task Order, or engage in any other publicity or public media disclosures with respect to its services to be performed under this Agreement or under any Task Order without the prior written consent of CLIENT. 11.16 Representatives . 11.16.1 The authorized representative of the CLIENT shall be: Packet Pg. 194  Name: DQn Vanderhoek Title: Director Company: Okaloosa County Information Systems Department Address: 1804 Lewis Turner Blvd, Suite 402 Fort Walton Beach, FL 32547 Telephone: 850-651-7570 Fax: 850-651-7576 e-Mail: dvanderhoekiCvco.okaloosa. fl.us 11.16.2 The authorized representative for CONSULTANT shall be: Name: Nigel Los Title: Branch Manager Company: TIG Address: 417 Racetrack Rd., Suite E Ft. Walton Beach, FL 32547 Telephone: 850-439-0900 x 1610 Fax: 850-439-0070 e-Mail: NigeI.Los@tig.com 11.17 CONSULTANT's Personnel at Construction Site. 11.17.l In the event the presence or duties of CONSULTANT's personnel is necessary pursuant to a Task Order at a construction site, whether as onsite representatives or otherwise, do not make CONSULTANT or CONSULTANT's personnel in any way responsible for those duties that belong to the CLIENT and/or the construction contractors or other entities, and do not relive the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, teclmiques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction contract documents and any health or safety precautions required by such construction work. 11.17.2 CONSULTANT and CONSULTANT's personnel have no authority to exercise any control'over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor(s) or other entity or any other persons at the site except CONSULTANT's own personnel. 11.17.3 The presence of CONSULTANT's personnel at a construction site is for the purpose of providing to CLIENT a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). CONSULTANT neither guarantees the performance of the construction contractor(s) nor assumes responsibility for Packet Pg. 195  construction contractor' failure to perform work in accordance with the construction documents. SECTION 12. SPECIAL PROVISIONS, EXHIDITS AND SCHEDULE 12.1 This Agreement is subject to the following special provisions: 12.1.1 Opinions of Cost, Financial Considerations and Schedules. In providing opinions of cost, financial analyses, economic feasibility projections and schedules, CONSULT ANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate cost or schedule. Therefore, CONSUL T ANT makes no warranty that actual costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT's opinions, analyses, projections, or estimates. CLIENT will employ an independent cost estimator, contractor, or other appropriate advisor if CLIENT requires greater assurance as to any element of cost, feasibility, or schedule. 12.1.2 Advertisements, Permits and Access. Unless otherwise agreed to in the Task Order, CLIENT will obtain, arrange and pay for all advertisements for bids; permits and licenses required by local, state or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or Project construction. 12.1.3 CONSULTANT's Deliverables. CONSULTANT's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer-generated drawing files furnished by CONSULTANT are for CLIENT's convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 12.1.4 Legal Assistance. The Scope of Services in this Agreement does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CLIENT. All such services required or requested of CONSULTANT by CLIENT, except for suits or claims between the parties to this Agreement, or where both are parties to a suit or claim, will be reimbursed as mutually agreed, and payment for such services will be in accordance with a separate Task Order. That, CLIENT will pay CONSULTANT for labor and expenses incurred in satisfying the requirements and assisting in any audit required by CLIENT, the United States Environmental Protection Agency, and Comptroller General, the United States Department of Labor, the State Regulatory Agency or any of their duly authorized representatives unless the necessity of the audit is caused by CONSULTANT's negligence. The basis of payment will be defined as a Task Order to this Agreement. SECTION 13. ATTACHMENTS, SCHEDULES AND SIGNATURES Packet Pg. 196 13.1 This Agreement, including its attachments and schedules, constitutes the entire Agreement, supersedes all prior written or oral understands, and may only be changed by a written amendment executed by both parties. Attachments included are: 13.1.1 Exhibit A: Hourly per Diem Rate Schedule and Standard Rates for Direct Expenses (if applicable) for Professional Information Technology Services to Okaloosa County Information Systems. 13.1.2 Execution Authority. This Agreement is a valid and authorized undertaking of CLIENT and CONSULTANT. The representatives of CLIENT and CONSULT ANT who have signed below have been authorized to do so. TN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year shown on the cover page. CLIENT CONSULTANT Okaloosa County Information PC Specialists, Inc. DBA Technology Systems Department Integration Group By: By: ~, .....J, Charles K. Windes, Jr. Tom Janecek - CFO Chairman Board of County Commissioners Witness: Witness: Address for Giving Notice: 1804 Lewis Turner Blvd 10240 Flanders Court Suite 402 San Diego, CA 92121 Fort Walton Beach, FL 32547 and 417 Racetrack Rd., Suite E Ft. Walton Beach, FL 32547 Packet Pg. 197  T IG Technology Intej!r.l ljon Group _ AITACHMENT 2 - TIG SERVICE DESCRIPTION AND RATES *Note: These resources are located within a 60 mile radius of Okaloosa County **Note: TIG resources-Remote Support Only_None are local to Okaloosa County-Advanced Skill Levels ***Note: TIG in certain instances can provide long term rates Confidential TIG 23 Packet Pg. 198 Packet Pg. 199  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (Master Services Agreement) This Agreement made on , 2014 between Board of County Commissioners, Okaloosa County, FL (CLIENT), whose address is 302 N Wilson St, Crestview, FL 32536, and L-3 (CONSULTANT), a Florida Corporation having a Florida office located at 1501 Merchants Way, Niceville, FL 32578. RECITALS WHEREAS, CLIENT will require the services of qualified firms to perform certain professional and technical services for CLIENT’s projects, as determined by the CLIENT; and WHEREAS, pursuant to Section 287.055, Florida Statutes, CLIENT has selected CONSULTANT through a competitive process; and WHEREAS, the CONSULTANT has the expertise and has thorough knowledge of such services, and has presented its expertise and knowledge in the statement of qualifications the CONSULTANT submitted to CLIENT dated May 23, 2014 in response to RFQ # IS 43-14; and NOW, THEREFORE, in consideration of the mutual promises herein, CLIENT and the CONSULTANT agree as follows: SECTION 1. BASIC SERVICES 1.1 Recitals. The recitals set forth above are true and correct and are incorporated here in as essential terms of this Agreement. 1.2 Basic Services. The services to be performed under this Agreement shall be specifically described for each Assignment in individual Task Orders written and executed in accordance with this Agreement. On an as-needed basis, CLIENT will issue Task Orders to the CONSULTANT describing the work required for each Assignment to be undertaken under this Agreement. In response, the CONSULTANT will prepare a scope of work and cost estimate which shall become part of the Task Order upon execution by both parties. No work will commence until a fully executed Task Order is received by the CONSULTANT. 1.3 Term of Agreement. This Agreement will become effective upon completion of signatures by both parties and will run through , 2016. This Agreement may be renewed one (1) time for a three (3) year increment upon signed agreement by both parties. When this Agreement expires, it will be automatically extended for any individual executed Task Order until the scope of work is completed and final invoice is Packet Pg. 200  paid. Regarding a previous contract (if applicable), any existing Task Orders for work not yet completed shall proceed and be extended under the terms and conditions of the previous contract. SECTION 2. ADDITIONAL SERVICES 2.1 Written Authorization. Additional services may be required in carrying oufthe work in each Task Order. These Additional Services will be undertaken only upon written amendment to a Task Order and upon authorization by CLIENT. . SECTION 3. OBLIGATIONS OF CLIENT 3.1 Client Responsibilities. It is agreed that certain obligations shall be performed or furnished by CLIENT. These obligations include: 3.1.1 Designating a representative who shall have authority to transmit instructions, receive information and enunciate CLIENT's policies and decisions; CLIENT's representative shall be identified in each Task Order. 3.1 ~ 2 Arranging for and holding promptly any required meetings. 3.1.3 Proving access to and obtaining permission for the CONSULTANT to enter upon public and/or private lands as required for CONSULTANT to perform surveys, observations, or other necessary fimctions. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CLIENT. 3.1.4 Making available to the CONSULTANT all known existing information which may, in any way, be pertinent to the work herein described. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CLIENT. 3.1.5 Responding within a reasonable time to the CONSULTANT's requests for written decisions or determinations, pertaining to the work, so as not to delay the services of the CONSULTANT. 3.1.6 Giving prompt written notice to the CONSULTANT whenever CLIENT becomes aware of any event, occurrence, condition or circumstance which may substantially affect the CONSULTANT's performance of services under this Agreement. 3.2 Contractor Indemnification and Claims. 3.2.1 CLIENT agrees to include the provisions of Section 11.17 of this Agreement in all construction contracts with contractors. 3.2.2 CLIENT agrees to include provisions providing contractor indemnification of CLIENT and CONSULTANT for other contractor's negligence. Packet Pg. 201  3.2.3 CLIENT shall require construction contractor(s) to nam~' CLIENT and CONSULTANT as additional insureds on the contractor's , gen.eral ' liability insurance policy. 3.2.4 CLIENT agrees to include the following clause in all 'c ontracts with equipment or materials suppliers: '" ' "Contractors, subcontractors, and equipment and material supplies on the Project, or their sureties; shall maintain no direct action against CONSULTAN,T, CONSULTANT's officers" employees, affiliated corporations, and subcontractors for any claim arising out of, in connection with, or resultingfrom the CONSULTANT services performed. CLIENT will be the only benefiCiary ofany undertaking by CONSULTANT. " 3.2.5 Changes. CLIENT may make or approve changes within the Scope of Services under a Task Order. If such changes affect CONSULTANT's cost of or time for performance of the Services, an equitable adjustment may be made through an amendment to the affected Task Order. SECTION 4. TIME SCHEDULE 4.1 Authorization. Unless otherwise directed by CLIENT, the CONSULTANT shall commence the perfonnance of the Basic Services upon execution of a Task Order by both parties which shall constitute Authorization to Proceed. 4.2 Additional Services. Perfonnance of any of the Additional Services described in Section 2 will commence as described in an executed written amendment to a Task Order by CLIENT and shall be completed in accordance with a schedule set forth in the authorization. SECTION 5. AMOUNT AND METHOD OF PAYMENT 5.1 Method of Payment. For services provided under Section 1, Basic Services, and Section 2, Additional Services, payment shall be made in accordance \\'i th the Task Order. CONSULTANT will submit invoices for each Task Order to CLIENT each month covering services completed to date and for those deliverables being completed and submitted. In addition, invoice shall include, as applicable, materials and equipment delivery and stored on-site or off-site. Each invoice will be prepared in CONSULTANT's standard form and supported by documentation according to CONSULTANT's standard practice. Within 30 days of receipt of the invoice, CLIENT shall give detailed, written notice of any sums which it may reasonably dispute or contest. If the parties are unable to resolve the matter within 30 days, only that portion so reasonably contested may be withheld from payment. Invoices will be numbered sequentially and specify the time period for charges, the work performed, the amount requested for that invoice and a total amount paid to date and budget remaining. The CONSULTANT shall clearly state "Final Invoice" on the CONSULTANT's final/last Packet Pg. 202  invoice to the CLIENT. This shall indicate that contracted services have been performed and all charges and costs have been invoiced to the CLIENT. This invoice shall_close this Task Order to future billings and future charges shall be waived by CONSULTANT. CONSULTANT shall deliver to the CLIENT for approval and acceptance, and before being eligible for payment of any amounts due, all documents and rriaterials required by the respective Task Order. 5.2 Compensation. The compensation for Services to be defmed in each Task Order for each assignment to the Agreement will be based on either a lump sum amount basis, or on CONSULTANT's Rates, in~}.uded as Exhibit A, for the actual time worked on the Project. Rates are not subject to change for the three-year term. Rates are subject to change for the additional three-year renewal period, upon agreement by both parties. Reimbursement for Direct Expenses is also included in Exhibit A. 5.2.1 Direct Expenses are those necessary costs and charges incurred for the Project as described in the Task Order and further explained in Exhibit A. CONSULTANT has represented that they are local providers; therefore, in general, travel expenses are not allowed expenses and will not be reimbursed. Travel expenses may only be approved/reimbursed by the COUNTY for specialized technical support, which would be authorized in advance in the specific Task Order. Any and all direct expenses required by the CONSUL T ANT shall only be eligible for reimbursement when proper documentation is provided with the invoice and payment request form. Fees not expressly provided on the rate schedule are not eligible for payment or reimbursement unless specifically authorized by a Task Order or through a subsequent modification of this Agreement. 5.2.2 Rates to be utilized for the duration of this Agreement are as described in the fee schedule included as Exhibit A. These rates include all allowances for salary, overhead, and fees, but do not include allowances for Direct Expenses, as outlined in Exhibit A. 5.3 Payment by CLIENT. CLIENT will process payment to the CONSULTANT within 30 days after receipt of CONSULTANT's invoice: 5.4 Delay in Payment. If CLIENT fails to pay CONSULTANT for any undisputed billing within 30 calendar days after receipt of any invoice, CONSULTANT will be entitled to any or all of the following: 5.4.1 Suspension of Work. If CLIENT fails to make payment in full within 45 calendar days of the date due for any undisputed billing, CONSULTANT may, after giving 7 calendar days written notice to CLIENT, suspend Services under this Agreement until paid in full. CONSULTANT shall be entitled to an adjustment in compensation and the work schedule for the affected Task Order pursuant to Section 8. Packet Pg. 203 SECTION 6. CHANGES 6.1 Written Authorization. CLIENT may, at any time, by written fully executed amendment to a Task Order, make changes in the services or work to be performed within the general scope of this Agreement, including alterations, reductions, . therein. or additions - ~ . thereto. . . . . ­ 6.2 Equitable Adjustment. Upon receipt by the CONSULTANT of the" CLIENT's notification of a contemplated change, the CONSULT ANT shall (1) if requested by the CLIENT, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the CLIENT of any estimated change in the completion date, and (3) advise the CLIENT in writing if the contemplated change shall affect the CONSULTANT's ability to meet the completion dates or schedules of any Task Order. If such changes cause an increase or decrease in the Consultant's cost of, or time required for, performance of any services under any Task Order, an equitable adjustment may be made and Task Order shall be modified in writing accordingly. SECTION 7. DISPUTES 7.1 Dispute Resolution. If a dispute or complaint (Dispute) arises concerning this Agreement, CONSULT ANT and CLIENT will use their best efforts to negotiate a resolution of the Dispute, including the use of alternative dispute resolution options. SECTION 8. DELAY OR SUSPENSION OF WORK 8.1 Convenience of CLIENT. CLIENT may order the CONSULTANT to suspend, delay, or interrupt all or any part of the CONSULTANT's services under any Task Order for such period of time as CLIENT may determine to be appropriate for the convenience of CLIENT. 8.2 Adjustment for Delay or Suspension of Work. If the performance of all or any part of the CONSULTANT's services is suspended, de~ayed, or interrupted for the convenience of CLIENT, an appropriate extension of time and compensation for the affected Task Order shall be made, and the Task Order modified in writing accordingly. In the event CONSULTANT is delayed in perfonnance of Services by any act or neglect of CLIENT, the CLIENT, or anyone· .for whom CLIENT is responsible or by Acts of God, strikes, lockouts, accidents, or other events beyond the control of CONSULTANT, then CONSULTANT's compensation and work schedule for the affected Task Order shall be equitably adjusted in writing. In the event delays to the Task Order work is encountered for any reason, the parties agree to undertake reasonable steps to mitigate the effect of such delays. SECTION 9. TERMINA TION OF AGREEMENT 9.1 Written Notice. This Agreement may be terminated for convenience with 30 calendar days written notice or for cause if either party fails substantially to perform through no Packet Pg. 204  fault of the other and does not commence correction of such nonperformance within 5 calendar days of written notice and diligently complete the correction thereafter. 9.2 Adjustment for Services Perfonned. In the event that this Agreement is- ter:.minated by either CLIENT or the CONSULTANT, the CONSULTANT shall be comperlsated for all services satisfactorily performed to the- date of tennination including reimbursable expenses, then due, and subcontractor tennination costs. Such compensation shall be based on the arrangement set forth in each Task Order, unless otherwise agreed. SECTION 10. INSURANCE 10.1 CONSULTANT's Coverage. Prior to commencing work, the CONSULTANT shall obtain and maintain in effect for the duration of this Agreement at its own cost and expense the following insurance with insurance companies licensed in the State of Florida and shall provide certificates evidencing such insurance, including coverage for contractual liability, to CLIENT in a fonn acceptable to CLIENT. Insurance carriers for General Liability and Motor Vehicle Liability shall be A+ rated by AM Best Company, and insurance carriers for Professional Liability shall be A rated by AM Best Company. All insurance carriers shall have a financial size of X or higher. 10.2 Additional Insured. The CONSULTANT's policies or certificates for general and motor vehicle liability insurance shall name the CLIENT as an Additional Insured. 10.3 Certificate of Insurance. All policies or certificates therefore, shall provide that 30 days prior to cancellation or material change in the policies, notice of same shall be given to CLIENT by certified mail, return receipt requested, for all policies so affected. 10.4 Minimum Coverage. The minimum required coverage is the following: 10.4.1 Worker's Compensation and Employer's Liability. Worker's Compensation in compliance with the statutory requirements of the State and Employer's Liability in compliance with the statutory requirements of the State. 10.4.2 General Liability. Comprehensive generalliability insurance covering operations, completed -operations, co~tractual agreements, and independent contractors, each with minimum limits of liability as set forth below, issued to and covering the liability of the OCNSULT ANT with respect to all work perfonned by the CONSULT ANT under this Agreement. Bodily Injury, including death: $1,000,000 each person $1,000,000 each accident Property Damage: $500,000 each accident 10.4.3 Motor Vehicle Liability. Motor vehicle liability insurance including all owned, hired, or non-owned vehicle equipment for minimum limits of: Packet Pg. 205  Bodily Injury, including death: $1,000,000 each person $1,000,000 each accident Property Damage: $500,000 each accident 10.4.4 Professional Liability. Professional liability insurance in an amount of at least $1,000,000 total limit of liability per claim and aggregate. SECTION 11. GENERAL PROVISIONS 11.1 Indemnification. CONSULT AtW to the fullest extent permitted by law, shall indemnifY and hold hannless the CLIENT, its officers and employees for any claims, damages, losses, and costs, including but not limited to, reasonable attorney's fees and litigation costs, arising out of claims by third parties for property damage or bodily injury, including death, to the proportionate extent caused by the negligence or willful misconduct of CONSULTANT, CONSULTANT's employees, affiliated corporations, and subcontractors in connection with Services performed under Task Orders issued hereunder. 11.2 Successors. This Agreement is binding on the successors and assigns of CLIENT and CONSULTANT. The Agreement may not be assigned in whole or in part to any third parties without the written consent of both CLIENT and CONSULT ANT. 11.3 Independent Contractor. CONSULTANT represents that it is an independent contractor and is not an employee of CLIENT and CONSULTANT shall be solely responsible for withholding of all taxes, social security and insurance payments for its employees or agents. 11.4 Interpretation. Interpretation and enforcement of this Agreement shall be in accordance with the laws of the State of Florida 11.5 Notices. Written notices may be delivered in person or by certified mail, or by facsimile, or by courier. All notices shall be effective upon the date of receipt by the party. Notices shall be delivered or sent to the designated representative of the other party at the address given on the last page of this Agreement. An address may only be changed by written notice. 11.6 Entire Agreement. This Agreement, including any Task Orders, schedules, attachments and referenced documents, is the entire agreement between CLIENT and the CONSULTANT. Any prior or contemporaneous agreements, promises, negotiations or representations not expressly stated herein are of no force and effect. Any changes to this Agreement shall be in writing and signed by CLIENT and CONSULTANT. 11.7 Waivers and Severability. Unless otherwise specified in this Agreement, a waiver or breach of any term, condition, or covenant by a party shall not constitute a waiver or Packet Pg. 206  breach of any other term, condition or covenant. If any court of competent jurisdiction ._ declares a provision of this Agreement invalid, illegal, or otherwise unenforceable, the remaining provisions of the Agreement shall remain in full force and effecL · Limitations of liability, indemnities, and other express representations shall survive termination of this Agreement for any cause. 11.8 Covenants. 11.8.1 The standard of care applicable to CONSULTANT's consultrng or related services will be the degree of skill and diligence normally employed by professional consultants performing the same or similar services at the time said ' services are performed. CONSULTANT will re-perform any consulting or related services not meeting this standard without additional compensation. CONSULTANT represents that it has or will secure at its own expense all necessary personnel and equipment required to perform the services required by Task Orders to this Agreement, unless modified by the Task Order. Such personnel shall not be employees of, or have a contractual relationship with the CLIENT. CONSULTANT shall be solely responsible for adequate management and supervision of its employees, agents, and its subcontractors, the means, methods and techniques of performing its services and the technical accuracy and adequacy of reports of analysis and other deliverables required under the Task Order and this Agreement. 11.8.2 CONSULTANT warrants that it will perform its services in accordance with and comply with applicable Federal, State and local laws, ordinances, and regulations, including but not limited to, applicable provisions of the Federal Clean Air Act, as amended and the Federal Occupational Health and Safety Act, as amended at the time said services are performed. 11.9 Lower-Tier Subcontracts. CONSULTANT warrants that it will not subcontract any portion of the services to be performed under this Agreement or any Task Order(s) without the prior written consent of CLIENT, which consent may be withheld at CLIENT's sole discretion. CONSULTANT warrants that it will bind all approved, lower-tier subcontractors to the provisions of this Agreement. However, neither this Agreement, nor any lower-tier subcontracts will create any contractual relationship between any lower-tier subcontractor and CLIENT, nor shall CLIENT have any liability to any lower-tier subcontr;3.ctor. The CONSULT ANT shall be solely responsible for the satisfactory performance of services subcontracted by the CONSULTANT. 11.10 Confidentiality. CONSULTANT warrants that it will not disclose and will hold confidential all technical data or other information furnished to CONSULTANT by CLIENT, or reviewed or generated by CONSULT ANT, including without limitation, all data reports, opinions, conclusions, or recommendations prepared by CONSULTANT. 11.10.1 Notwithstanding the foregoing, CONSULTANT shall not be obligated to maintain confidentiality of any such information if (1) its disclosure is required by applicable law or regulation; (2) its disclosure is ordered by a court of competent jurisdiction or other governmental order or directive; (3) CLIENT consents in writing; (4) Packet Pg. 207  the infonnation is/or becomes part of the public domain through no fault or negligence of CONSULTANT; or (5) CONSULTANT lawfully possessed the information prior to receipt from CLIENT, provided however in the event the CONSULTANT shall be so required to disclose any such infonnation pursuant t~ (1) or (2) above, CONSULTANT shall prior to disclosure give notice to CLIENT, who shaJI have the right, at its own expense, to interpose all objections it may have to the disclosure of the information. 11.11 Conflict of Interest. Upon receipt of each Task Order and its· understanding of the Project, the CONSULTANT shall determine if a conflict of interest exists. Accordingly, CONSULTANT warrants that it and its employees do not have, nor shall they acquire any interest, direct or indirect, which would constitute a conflict of interest in the perfonnance of the services required under this Agreement and any authorized Task Orders. A conflict of interest is defined to be any interest which in CLIENT's reasonable judgment has the affect or appearance of affecting CONSUL TANT's impartial perfonnance of its services. 11.12 General CONSULTANT Obligations. In addition to the specific scope(s) of service required under each authorized Task Order, CONSULTANT shall be responsible for the following: 11.12.1 CONSULTANT shall designate in wntmg a person to act as CONSULTANT's representative with respect to the services to be rendered under this Agreement and each Task order. Such person shall have complete authority to receive instructions and infonnation from CLIENT and interpret and define CONSULTANT's policies, specifications and reports. 11.12.2 CONSULTANT shall retain complete and accurate analytical and financial records of all work performed pursuant to this Agreement for the longer of (1) the period of two years following completion of services under a Task Order; or (2) the minimum period specified by the Florida Department of State. 'This record retention period may, upon notice to the CONSULTANT by CLIENT, be automatically extended during the course of any administrative o·r judicial action involving the CLIENT regarding matters to which the records are relevant. 11.13 No Third -Party Beneficiary Rights. Nothing in this Agreement shall be interpreted or construed to give any rights or benefits to anyone other than the CONSULTANT and CLIENT. Therefore, there are no third party beneficiaries of this Agreement. 11.14 Order of Precedence. In the event of conflict between provisions of this Agreement, the conflict or ambiguities shall be resolved by giving precedence as follows: (1) an individual Task Order subject to the conflict, (b) this Agreement and (c) the Contract's terms and provisions. . 11.15 Publicity. CONSULTANT shall not disclose the CLIENT's name or the nature of its services being provided under any Task Order, or engage in any other publicity or public Packet Pg. 208  media disclosures with respect to its serviCes to be performed under this Agreement or under any Task Order without the prior written consent of CLIENT. 11.16 Representatives. 11.16.1 The authorized representative of the CLIENT shall be: Name: Don Vanderhoek Title: Director Company: Okaloosa County Information Systems Department Address: 1804 Lewis Turner Blvd, Suite 402 Fort Walton Beach, FL 32547 Telephone: 850-65 }-7570 Fax: 850-651-7576 e-Mail : dvanderhoek@co.okaloosa.f1.us 11.16.2 The authorized representative for CONSULTANT shall be: Name: Title: Company: ~--h~C)J ~ v..+\~ s Address: \ '30 \ 'f\I\, e(" c ~~ V\-\-S W QY.) Telephone: Fax: e-Mail: 11 .17 CONSULTANT's Personnel at Construction Site. 11.17.1 In the event the presence or duties of CONSULTANT's personnel is necessary pursuant to a Task Order at ~ construction site, whether as onsite representatives or otherwise, do not make CONSULTANT or CONSULTANT's personnel in any way responsible for those duties that belong to the CLIENT and/or the construction contractors or other entities, and do not relive the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction contract documents and any health or safety precautions required by such construction work. 11.17.2 CONSULTANT and CONSULTANT's personnel have no authority to exercise any control over any construction -contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor(s) or other entity or any other persons at the site except CONSULTANT's own personnel. Packet Pg. 209  11.17.3 The presence of CONSULTANT's personnel at a construction site is for the purpose of providing to CLIENT a greater degree of confidence that the completed ,. construction work will conform generally to the construction do~uments and that the integrity of the design concept as reflected in the construction d9cuments has been implemented and preserved by the construction contractor(s). CONSULTANT neither guarantees the performance of the construction contractor(s) nor assumes responsibility for construction contractor' failure to perform work in accordance with the construction documents. SECTION 12. SPECIAL PROVISIONS, EXHIBITS AND SCHEDULE 12.1 This Agreement is subject to the following special provisions: 12.1.1 Opinions of Cost, Financial Considerations and Schedules. In providing opinion's of cost, financial analyses, economic feasibility projections and schedules, CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate cost or schedule. Therefore, CONSULTANT makes no warranty that actual costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT's opinions, analyses, projections, or estimates. CLIENT will employ an independent cost estimator, contractor, or other appropriate advisor if CLIENT requires greater assurance as to any element of cost, feasibility, or schedule. 12.1.2 Advertisements, Permits and Access. Unless otherwise agreed to in the Task Order, CLIENT will obtain, arrange and pay for all advertisements for bids; permits and licenses required by local, state or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT' s s~rvices or Project construction. 12.1.3 CONSULTANT's Deliverables. CONSULTANT's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer-generated drawing files furnished by CONSULT ANT are for CLIENT's convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 12.1.4 Legal Assistance. The Scope of Services in this Agreement does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CLIENT. All such services required or requested of CONSULTANT by CLIENT, except for suits or claims between the parties to this Agreement, or where both are parties to a suit or claim, will be reimbursed as mutually agreed, and payment for such services will be in accordance with a separate Task Order. That, CLIENT will pay CONSULTANT for labor and expenses incurred in satisfying the requirements and assisting in any audit required by CLIENT, the United States Environmental Protection Agency, and Comptroller General, the United Packet Pg. 210  States Department of Labor, the State Regulatory Agency or any of their duly a~thorized representatives unless the necessity of the audit is caused by'. CONSULTANT's negligence. The basis of payment will.,be defined 'as a Task Order to this Agreement. SECTION 13. ATTACH~NTS, SCHEDULES AND SIGNATURES 13.1 This Agreement, including its attachments and schedules, cons!itutes the entire Agreement, supersedes ali prior written or oral understands, and may only be,changed by a written amendment executed by both parties. Attachments included are: 13.1.1 Exhibit A: Hourly per Diem Rate Schedule and Standard Rates for Direct Expenses (if applicable) for Professional Information Technology Services to Okaloosa County Information Systems. 13.1.2 Execution Authority. This Agreement is a Yalid and authorized undertaking of CLIENT and CONSULTANT. The representatives of CLIENT and CONSULTANT who have signed below have been authorized to do so. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year shown on the cover page. CLIENT CONSULTANT Okaloosa County Information Systems Department By: By: Charles K. Windes, Jr. Chairman Board of County Commissioners Witness: Witness: Address for Giving Notice: 1804 Lewis Turner Blvd Suite 402 Fort Walton Beach, FL 32547 Packet Pg. 211 Packet Pg. 212 Packet Pg. 213  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (Master Services Agreement) This Agreement made on , 2014 between Board of County Commissioners, Okaloosa County, FL (CLIENT), whose address is 302 N Wilson St, Crestview, FL 32536, and TEKLINKS, Inc. (CONSULTANT), a Florida Corporation having a Florida office located at 1 Palm Drive, Shalimar, FL 32579. RECITALS WHEREAS, CLIENT will require the services of qualified firms to perform certain professional and technical services for CLIENT’s projects, as determined by the CLIENT; and WHEREAS, pursuant to Section 287.055, Florida Statutes, CLIENT has selected CONSULTANT through a competitive process; and WHEREAS, the CONSULTANT has the expertise and has thorough knowledge of such services, and has presented its expertise and knowledge in the statement of qualifications the CONSULTANT submitted to CLIENT dated May 23, 2014 in response to RFQ # IS 43-14; and NOW, THEREFORE, in consideration of the mutual promises herein, CLIENT and the CONSULTANT agree as follows: SECTION 1. BASIC SERVICES 1.1 Recitals. The recitals set forth above are true and correct and are incorporated here in as essential terms of this Agreement. 1.2 Basic Services. The services to be performed under this Agreement shall be specifically described for each Assignment in individual Task Orders written and executed in accordance with this Agreement. On an as-needed basis, CLIENT will issue Task Orders to the CONSULTANT describing the work required for each Assignment to be undertaken under this Agreement. In response, the CONSULTANT will prepare a scope of work and cost estimate which shall become part of the Task Order upon execution by both parties. No work will commence until a fully executed Task Order is received by the CONSULTANT. 1.3 Term of Agreement. This Agreement will become effective upon completion of signatures by both parties and will run through , 2016. This Agreement may be renewed one (1) time for a three (3) year increment upon signed agreement by both parties. When this Agreement expires, it will be automatically extended for any individual executed Task Order until the scope of work is completed and final invoice is Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225  2013 Enterprise Block Rate Agreement Rates valid for term of contract. Number of Hours Purchased with this agreement: 1o_ __ 25_ __ 50+_ __ Enterpirise ServIees Group NetworkSupport Block Se rvk:e Ra tes: Relular Hourly Rate Number of Rate per Extended Price Savlnls Hours Hour $200 10 $160 $1,600 $400 25 $145 $3,625 $1,375 50 ....._ $135 $6,750 $3,250 These servlal rutes become effectlw on rflttlipt of JXIY"IHtnt for the Servlal Block rflqIMlsted. • A minimum of one hour will be charied for on-site support. . Under normal circumstances and regular usage, • A minimum of 30 minutes will be charged for remote support. blocks of time do !>Ot expire. • Travel time is charlli!d one way • BlOCk purchases are n""-refundable. • E.....fi.ncy Rates -$25O/11r. TeitUnks reserves the niht to charge emergency rates for service during non·buSines> hoors or dueto an event not proPerly evaluated, or scrutinized In advance. by a Tekllnks eniineer. Acceptance: The Term of this Aireement shall bestn on the Effective Date, and unless sooner terminated, shall contlnue until the balance of block hours Is exhausted. By slanlnl this Aireement, CUstomer 88ree5 to the terms and conditions set forth herein and those outlined in the Master Service AFeement (MSA) as referenced here: http://www.teklinks.com/wp:(ontent/uploads/2013/0S/Master Service agreement.pdf. Packet Pg. 226 Packet Pg. 227  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: James B. Poirrier, VP, Emerald Coast Firefighters Council SUBJECT: Public Event Permit - Intersection Charitable Collection Documents are attached related to a request for a Public Event Permit for an intersection charitable collection - "Fill the Boot" fundraiser in support of the Muscular Dystrophy Association, to be held August 16, with a rain date of August 30, 2014 at the intersection of Santa Rosa Blvd & Highway 98, sponsored by the Emerald Coast Professional Firefighters Council. Packet Pg. 228 Packet Pg. 229 Packet Pg. 230  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Roland Sims SUBJECT: Ocean City-Wright FCD Real Estate Transfer Agreement DEPARTMENT: County Administrator BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the real estate transfer agreement with Ocean City-Wright Fire Control District. BACKGROUND: Ocean City-Wright Fire Control District whose address is 2 Racetrack Road NE, Fort Walton Beach, Florida 32547. Okaloosa County owns that certain parcel of property which is leased to the Fire District. The Fire District has constructed substantial building improvements on the property and uses the property as a permanent site for one of its fire stations. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the Real Estate Transfer Agreement with Ocean City- Wright Fire Control District. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 From: Greg Stewart To: Ernie Padgett Cc: Rick Owen; Lynn Hoshihara; Jason Autrey Subject: Land Agreement with Ocean City Fire District Date: Wednesday, July 16, 2014 2:32:40 PM Ernie - The Ocean City Fire District approved at its meeting last night, a Land Transfer Agreement which would transfer their lease interest to them as fee simple. They will be forwarding three original agreements to your office today or tomorrow. For the Board to approve the land transfer agreement, they will need to adopt a resolution. I have previously prepared the resolution and will forward it to you on Monday when I am in the County. This matter should be scheduled for the Boards August 5 agenda. There was an initial issue raised as to the extent of property sought by the District but Jason Autrey has met with them and we have resolved those issues. If you have any questions please get with me. Gregory T. Stewart County Attorney Okaloosa County, Florida Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. Packet Pg. 242  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Haily Looney - Choctawhatchee High School Cheerleaders Coach SUBJECT: Public Event Permit - 1st Annual College Colors 5k Run Request approval of a Public Event Permit for the 1st Annual College Colors 5k Run on August 30, 2014, 8:00am - 11:00am, along Santa Rosa Blvd. Documents are attached related to a request for a Public Event Permit Packet Pg. 243 Packet Pg. 244 Packet Pg. 245  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: TeleStaff Upgrade Scope of Services Statement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval and acknowledgement of the Scope of Services Statement for the upgrade to the EMS TeleStaff scheduling software from v2.7 to v4.0. BACKGROUND: Okaloosa County Department of Public Safety’s Emergency Medical Services (EMS) Division has used the Kronos TeleStaff scheduling system since 2002. The software is seriously outdated and will not interface with the newly purchased Kronos Timekeeping System. The update must first be performed before the timekeeping system design can be completed and fully implemented. The Board approved the Department’s request to update the software and amend the contract with TeleStaff at the May 20, 2014, Board meeting; however, the attached Scope of Services Statement was inadvertently left out of the agenda packet and thus was not signed. Before proceeding with the software update, TeleStaff requires acknowledgement of the Scope of Services Statement. The $4,080.00 for Advanced Configuration was approved in May as part of the overall cost of the update and does not represent an additional cost over the already approved amount of $8,767.50. The coordination process has been completed. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve and acknowledge the Scope of Services Statement for the Kronos TeleStaff software update from v2.7 to v4.0. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding Airgas Invoice for June 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay Airgas, Inc., for the outstanding June 2014 invoice in the amount of $2,663.67. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoice to Airgas. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290 Packet Pg. 291 Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295 Packet Pg. 296  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: TracStar Satellite Communication Service DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay TracStar Systems Inc., for satellite communication service in the amount of $3,420.00 for the period July 1, 2014-June 30, 2015. BACKGROUND: TracStar is the sole provider of satellite communication services for the Okaloosa County emergency communications trailer. The trailer provides communication services during communication outages and after severe weather events. The trailer is available to all local agencies for use as well as regional response if requested by the Florida Division of Emergency Management. The invoice could not be processed for payment until the EMPA and EMPG grant funds were made available in mid-July. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the invoice to TracStar Systems, Inc. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 297  Invoice No 0000044104 Remit to : Customer 001395 TRACSTAR SYSTEMS P. O. BOX 100868 ATLANTA, GA 30384-0868 Bill to : Sold to : OKALOOSA COUNTY FINANCE DEPT OKALOOSA COUNTY FINANCE DEPT 302 N Wilson Street 302 N Wilson Street Suite 203 Suite 203 CRESTVIEW FL 32536 CRESTVIEW FL 32536 United States Phone 850-651-7560 Customer PO Number Invoice Date Terms Sales Order No FOB Ship Via Salesperson C14-2189-PS 07/01/2014 NET 30 021632 JR Item Part / Rev / Description / Details Quantity Unit Price Discount Extended Price 000010 BWXTREMESAT 128 5D 12.0000 189.00000 0.00 2,268.00 Rev 000 U/M MO REST SVC RT XT 128/512 BW SVC 12MO Download Data Speed 512 Kbps Average Upload Data Speed 128 KBps Upload Throughput-Unlimited 5 Days Unlimited Service- $59 per day overage surcharge 12 month agreement Site ID: TracStar 1423 Mac Address: 62:97 Service for July 1st 2014 - June 30th 2015 000020 TRACVOICE 200 12.0000 29.00000 0.00 348.00 Rev 000 U/M MO 200 PHONE MINUTES ON UP TO 4 LINES 200 Calling Minutes. Single SIP ID; Local Area Code or 800 Exchange. Capable of up to 3 additional lines. Shared mintues. Overage Charge of $0.15 per minute. Recurring Monthly Charge. Site ID: TracStar 1423 Mac Address: 62:97 Service for July 1st 2014 - June 30th 2015 Page 1 These commodities, technology or software are exported from the United States in accordance with the Export Administration Regulations. Packet Pg. 298 Diversion contrary to U.S. law prohibited. Access to these articles by Foreign Nationals [15 CFR § 734.2(b)(1)] must be precluded without the prior written approval of the U.S. Department of Commerce.  Invoice No 0000044104 Remit to : Customer 001395 TRACSTAR SYSTEMS P. O. BOX 100868 ATLANTA, GA 30384-0868 Bill to : Sold to : OKALOOSA COUNTY FINANCE DEPT OKALOOSA COUNTY FINANCE DEPT 302 N Wilson Street 302 N Wilson Street Suite 203 Suite 203 CRESTVIEW FL 32536 CRESTVIEW FL 32536 United States Phone 850-651-7560 Customer PO Number Invoice Date Terms Sales Order No FOB Ship Via Salesperson C14-2189-PS 07/01/2014 NET 30 021632 JR Item Part / Rev / Description / Details Quantity Unit Price Discount Extended Price 000030 ADDITIONAL PHONE LINES 36.0000 10.00000 0.00 360.00 Rev 000 U/M EA ADD ON LINES FOR EXISTING DID Additional analog phone line services. Shared minutes. Recurring Monthly Charge. Site ID: TracStar 1423 Mac Address: 62:97 Service for July 1st 2014 - June 30th 2015 000040 LOCAL 911 CALL ROUTING 48.0000 2.00000 0.00 96.00 Rev 000 U/M EA LOCAL 911 CALL ROUTING Provides ability to have local 911 call routing. Service requires subscriber to register location. Per Line Monthly Fee. Site ID: TracStar 1423 Mac Address: 62:97 Service for July 1st 2014 - June 30th 2015 000050 TRACFAX PLUS SERVICE 12.0000 29.00000 0.00 348.00 Rev 000 U/M MO MONTHLY SERVICE FOR FAX ATA Site ID: TracStar 1423 Mac Address: 62:97 Service for July 1st 2014 - June 30th 2015 Page 2 These commodities, technology or software are exported from the United States in accordance with the Export Administration Regulations. Packet Pg. 299 Diversion contrary to U.S. law prohibited. Access to these articles by Foreign Nationals [15 CFR § 734.2(b)(1)] must be precluded without the prior written approval of the U.S. Department of Commerce.  Invoice No 0000044104 Remit to : Customer 001395 TRACSTAR SYSTEMS P. O. BOX 100868 ATLANTA, GA 30384-0868 Bill to : Sold to : OKALOOSA COUNTY FINANCE DEPT OKALOOSA COUNTY FINANCE DEPT 302 N Wilson Street 302 N Wilson Street Suite 203 Suite 203 CRESTVIEW FL 32536 CRESTVIEW FL 32536 United States Phone 850-651-7560 Customer PO Number Invoice Date Terms Sales Order No FOB Ship Via Salesperson C14-2189-PS 07/01/2014 NET 30 JR Item Part / Rev / Description / Details Quantity Unit Price Discount Extended Price Total Item Price 3,420.00 Shipping 0.00 SHIP TO ADDRESS Sales Tax 0.00 OKALOOSA COUNTY Attn: Ken Wolfe Total Inv Price US$ 3,420.00 90 College Blvd East NICEVILLE FL 32578 United States Please pay balance due by Thursday July 31 2014. Page 3 These commodities, technology or software are exported from the United States in accordance with the Export Administration Regulations. Packet Pg. 300 Diversion contrary to U.S. law prohibited. Access to these articles by Foreign Nationals [15 CFR § 734.2(b)(1)] must be precluded without the prior written approval of the U.S. Department of Commerce. Packet Pg. 301  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Technical Innovation Audiovisual Maintenance Invoice DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to direct pay the Technical Innovation invoice in the amount of $25,900.00 for technical support and maintenance of the EOC audiovisual equipment. BACKGROUND: The service agreement is for the period of July 1, 2014, through June 30, 2015. The EOC is utilized for emergency response support efforts during disaster and for providing training to first responders and other agencies. To support this effort, the EOC is equipped with a state of the art audiovisual system. The system requires regular maintenance and service to maintain operational status. Technical Innovation is the vendor that installed and maintains the system. The agreement includes service, parts, and labor for issues that impact the audiovisual system. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend direct payment of the Technical Innovation invoice for EOC audiovisual technical support service. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 302  ORIGINAL INVOICE Remit To: INVOICE DATE INVOICE NO. PAGE 2975 Northwoods Parkway 1 of 1 Norcross, GA 30071 7/28/2014 R03464 1 of 1 770-447-1001 GA. WATS: 800-554-5440 SOLD Okaloosa County Purchasing Dept SHIP Okaloosa County Purchasing Dept TO: 602 North Pearl St 602 North Pearl St Crestview, FL 35236 Crestview, FL 35236 ORDER NO. CUSTOMER NO. SALES- PURCHASE ORDER NO. SHIP DATE TERMS PERSON R03464 Z000011296 ESC Net 30 ITEM NUMBER ITEM DESCRIPTION QTY UNIT PRICE PRC. EXTENDED PRICE UNIT *SVC-R3 Year 3 Contract Renewal 7/1/14 to 6/30/15 1 $ 25,900.00 $ 25,900.00 Federal Identification Number: 42-1617340 PLEASE PAY FROM INVOICE In the event this invoice becomes past due, customer agrees to pay all costs of collection SUBTOTAL $ 25,900.00 including IMPORTANT: court costs ITEMS NOT and reasonable SHIPPED attorney ARE BACKORDERED AND fees. WILL BE SHIPPED AS SOON AS POSSIBLE. MISC. CHARGES DAMAGED MERCHANDISE IMPORTANT: OR SHORTAGES ITEMS NOT SHIPPED SHOULD BE NOTED ARE BACKORDERED ONBE AND WILL THE FREIGHT SHIPPED ASBILL SOONBYAS THE DRIVER AT THE POSSIBLE. TIME OF DELIVERY FOR YOUR PROTECTION. CLAIMSBE FOR DAMAGED MERCHANDISE SALES TAX DAMAGED MERCHANDISE OR SHORTAGES SHOULD NOTED ON THE FREIGHT BILLSHOULD BE FILED BY THE DRIVER ATBY THE THE CONSIGNEE RATHER THAN THE SHIPPER. TIME OF DELIVERY FOR YOUR PROTECTION. CLAIMS FOR DAMAGED MERCHANDISE SHOULD BE FILED BY THE FREIGHT CONSIGNEE RATHER THAN THE SHIPPER. TOTAL $ 25,900.00 PAYMENT RECEIVED 1 1/2% (18% ANNUAL) SERVICE CHARGE ON INVOICES 30 DAYS PAST DUE BALANCE DUE $ 25,900.00 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306 Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Mackay Communications Satellite Phone Service Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to direct pay the Mackay Communications, Inc., invoice for satellite phone service in the amount of $16,311.00 for the period July 1, 2014, through June 30, 2015. BACKGROUND: During catastrophic disasters total communication failure can result. The utilization of satellite communications can circumvent these failures through the use of satellite phones. Okaloosa County maintains 25 iridium satellite phones for these types of events. Mackay Communications is the sole provider of this service. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval to direct pay the invoice in the amount of $16,311.00 to Mackay Communications, Inc. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 312  PLEASE REMIT TO: PROFORMA INVOICE Mackay Communications, Inc. PO Box 60925 Invoice Number SOO4013641 Charlotte, NC 28260 Invoice Date 7/9/2014 or Mackay Communications, Inc. Wire Transfer to: Customer ID 355777 3691 Trust Drive Wells Fargo Bank, N.A. Seller: GOLDSOBEL Raleigh, NC 27616-2955 Raleigh, NC Account: 2075876310672 Phone: +1 919 850 3100 Page 1 of 1 Fax: +1 919 954 1707 ABA: 121000248 (Domestic) Swift: WFBIUS6S (International) BILL TO: SHIP TO: Okaloosa County Emergency Mgmt Okaloosa County Emergency Mgmt Ken Wolfe, Emergency Mgmt Ken Wolfe, Emergency Mgmt 90 College Blvd E, 90 College Blvd E, Niceville, FL 32578 Niceville, FL 32578 Phone: 850 651-7150 Phone: 850 651-7150 CUSTOMER ORDER NUMBER ORDERED BY ORDER DATE F.O.B. POINT Ken Wolfe 7/9/2014 Origin SHIP VIA CONTRACT NUMBER SHIP COMPLETE MACKAY SITE BESTWAY Yes Satellite Services PART NUMBER DESCRIPTION TARIFF CD QTY ORDERED UNIT PRICE EXT. PRICE DEPOSIT Deposit (prepayment) 1 EA 16,311.00 16,311.00 Notes: Annual renewal for monthly and regulatory fees for 25 Iridium SIM cards. Discounted monthly rate- $51.50 monthly + $1.84 Universal Fee + $1.03 Regulatory Fee $54.37 x 12 months= $652.44 annually per SIM card Covers from July 1, 2014 through June 30, 2015 Airtime is an additional $1.35 Per Minute SIM cards- 8988169414000824803, 8988169414000824795, 8988169414000824787, 8988169414000824779 8988169414000824753, 8988169414000824746, 8988169414000824738, 8988169414000824720 8988169414000824712, 8988169414000824704, 8988169414000824696, 8988169414000824688 8988169414000824670, 8988169414000824662, 8988169414000824654, 8988169414000824647 8988169414000824639, 8988169414000824621, 8988169414000824613, 8988169414000824605 8988169414000824597, 8988169414000824589, 8988169414000824571, 8988169414000824563 and 8988169414000824761 Send inquiries to: Thank you for choosing Mackay! Attn: Accounts Receivable Mackay Communications, Inc. Phone: +1 919 850-3000 Fax: +1 919 954-1707 PO Box 58649 Email: Collections@MackayComm.com Raleigh, NC 27658 DUNS: 16-149-5775 FIN: 56-1550100 TOTAL $ 16,311.00 Created By: RGOLDSOBEL 7/9/2014 Currency in: US Dollars Packet Pg. 313 Packet Pg. 314  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Emergency Communications Network (CodeRED) Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to direct pay the Emergency Communications Network, LLC., invoice in the amount of $27,650 for the period July 1, 2014-June 30, 2015. BACKGROUND: Emergencies result without warning and require the ability to quickly reach out to the public and business interests within Okaloosa County. Okaloosa County utilizes the "CodeRED" system to notify people and businesses that are being threatened by an emergency event. CodeRED works as a reverse 911 system and has ability to call up to 1,000 phones per minute. It provides automated weather warnings for severe weather, serves as part of the flood warning system, and is utilized to warn areas of situations that impact them. Direct pay is being requested due to the EMPA and EMPG grant funds not being available until after July 1st. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval to direct pay the Emergency Communications Network invoice in the amount of $27,650. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 315  INVOICE INVOICE #: ECN-016951 Emergency Communications Network, LLC DATE: 07/01/2014 780 West Granada Boulevard, Suite 200 Ormond Beach, FL 32174 Phone 386-676-0294 Fax 386-676-1127 BILL Okaloosa County Dept. of Public Safety, FL TO: Randy McDaniel 90 College Boulevard East Niceville, FL 32578 REFERENCE # MEMO PAYMENT TERMS Due on receipt DESCRIPTION AMOUNT CodeRED extension for 07/01/2015 - 06/30/2016 $5,000.00 CodeRED Weather Warning extension for 07/01/2014 - 06/30/2015 $22,500.00 1 additional passcode @ $150 per passcode (Account has a total of 6 passcodes) for 07/01/2014 - 06/30/2015 $150.00 SUBTOTAL $27,650.00 TOTAL $27,650.00 Packet Pg. 316 Thank you for your business Packet Pg. 317  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: UPS System Annual Maintenance Contract DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval and direct payment of the annual UPS system maintenance contract with the Blackmon Agency for the amount of $9,615. The service period is from July 1, 2014, through June 30, 2015. BACKGROUND: The 911/Emergency Operations Center requires a reliable power source in order to provide emergency response services to resident, visitors, and business interests. To ensure continued operation in the event of a commercial power failure, the facility utilizes a commercial UPS system and emergency backup generator. The UPS system is designed to maintain 911 operations until the emergency generator can start and meet the power requirements of the facility. Reliable service and maintenance is required to keep the UPS system fully operational. Direct pay is being requested due to the EMPA and EMPG grant funding arriving after the July 1st start date of the service. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the Blackmon Agency invoice in the amount of $9,615. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 318 Remit to: INVOICE BLACKMON AGENCY, INC. P. O. Box 130058 INVOICE NUMBER 072814BA01 Birmingham, AL 35213 INVOICE DATE 07/28/14 PURCHASE ORDER NO. SOLD To: TERMS 30 Days Okaloosa County Finance Department SALES PERSON Ken Wolfe 302 N Wilson Street, Suite 203 Crestview, FL 32536 SERVICE DATE 7/1/14-6/30/15 DUE DATE 08/27/14 Attn: ACCOUNTS PAYABLE SHIP To: Okaloosa County Emergency Management 90 College Blvd East Niceville, FL 32578 LINE QTY DESCRIPTION PRICE AMOUNT 1 1 Annual Maintenance and 8 Hr Emergency $9,615.00 $9,615.00 Repsonse For UPS System in EOC Server Room 9390-40-80 ED042CAB03 ED032CAB11 For any questions regarding this invoice, please call Dana Dodd @ 205-879-0100 SUBTOTAL $9,615.00 TAX RATE 0.00% TAX $0.00 FREIGHT $0.00 THANK YOU FOR YOUR BUSINESS! FOB Dest. Factory TOTAL DUE: $9,615.00 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: WebEOC Maintenance and Support Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay ESi Acquisition, Inc., for continued support of the WebEOC system in the amount of $15,522.10. BACKGROUND: During disaster and large scale emergencies, it is imperative that critical information is tracked and shared with numerous users. WebEOC is the disaster management data system utilized by Okaloosa County to track all information dealing with disaster response. The system is internet based, which allows agencies both inside and outside of the EOC to collaborate and share critical information. ESi Acquisitions is the entity which developed and maintains the system. In order to receive updates and technical support from ESi Acquisition, an annual software support renewal is required. The service is scheduled to start on July 1 each year and is paid for from funds received in the EMPA and EMPG grants. This year's grant paperwork was received late by the County and requires direct payment to continue service for the period of July 1, 2014 - June 30, 2015. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment to ESi Acquisitions, Inc., in the amount of $15,522.10. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 322  Invoice Date 6/12/2014 Invoice # INV11233 ESi Acquisition, Inc. 6451 N. Federal Hwy Terms Net 30 Suite 1000 Fort Lauderdale, FL 33308 Due Date 7/12/2014 954-308-8728 Tax ID # 58-2498832 PO/Contract # Request Bill To Finance Department Billing Period From 7/1/2014 Okaloosa County (FL) 302 N Wilson Street Billing Period To 6/30/2015 Suite 203 Crestview FL 32536 Quantity Description Rate Amount 1 WebEOC® Software Maintenance and Support 10,197.00 10,197.00 1 WebEOC® Redundant Server Software Support 906.40 906.40 1 WebEOC® Mapper Professional Software Support - 07/01/14-06/30/15 4,418.70 4,418.70 Total $15,522.10 ESi Acquisition, Inc. (a wholly-owned subsidiary of EMSystems, LLC). Thank you for your business. For billing questions, please contact accounting@emsystems.com. Packet Pg. 323 Packet Pg. 324  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Edward Byrne Memorial Justice Assistance Grant Program DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the grant application through the Edward Byrne Memorial Justice Assistance Grant Program for the Judge Ben Gordon, Jr., Visitation Center in the amount of $20,543. BACKGROUND: The Florida Department of Law Enforcement, through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program - JAG Countywide State Solicitation, has allocated $67,870 to Okaloosa County to be used by local units of government. The JAG funds may be used by local units of government for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice. The Crestview Police Department, Fort Walton Beach Police Department, Niceville Police Department, Shalimar Police Department, Valparaiso Police Department, and Judge Ben Gordon, Jr., Family Visitation Center were the agencies selected to receive funds from this grant. The applicants are required to submit their grant application online by August 15, 2014, and submit two original fully executed grant applications to the Florida Department of Law Enforcement by August 22, 2014. Request approval to submit the Judge Ben Gordon, Jr., Family Visitation Center grant application for $20,543. The Judge Ben Gordon, Jr., Family Visitation Center serves and protects child victims of abuse, as well as, serves adult and child victims of domestic violence. The Center offers victims a safe and neutral environment with flexible scheduling within which to conduct supervised visitation and monitored exchanges. Safety is provided for victims of domestic violence by facilitating court-ordered visitation and monitored exchanges for the victims, sparing them any contact with their victimizer. Children are served by the Center by giving them an advocate and by maintaining a safe and secure place to visit without fear of exposure to emotional and/or physical harm. In order to address the impacts of child physical and sexual abuse, child neglect and abandonment, and domestic violence, this program strives to have an understanding of the dynamics of child abuse and exposure to violence, as well as the factors that determine the severity of a child's response to this violence. Intervention and program services must be unique to the child's situation. It has been suggested that programs that support parenting and the parent-child relationship while addressing the safety of the non- abusing caregiver have positive effects on a child's ability to move forward after suffering the crises of family violence. Approved funding will be used to assist the Center in providing a safe, supervised visitation and monitored exchange services to children who have been the victim of or who have witnessed acts of violence. OPTIONS: Approve/Disapprove. Packet Pg. 325 RECOMMENDATIONS: Approve the Judge Ben Gordon, Jr. Family Visitation Center grant in the amount of $20,543.00; ratify and approve the Chairman's signature on the 51% letter of support for the distribution of grant funds and the Certificate of Participation. Authorize Contracts & Grants to submit the online grant applications and other necessary grant related documents as may be required during the term of the grant and authorize the Chairman, as the County's representative to sign the sub-grant application, amendments, or other grant related documents as may be required during the term of the grant. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three. Recipient’s Name: Okaloosa County Board of County Commissioners DUNS Number: 613277649 Address: 1804 Lewis Turner Boulevard, Ste 206 Fort Walton Beach, FL 32547 Grant Title: Family Violence Prevention Project Grant Number: 2015-JAGC-2413 Award Amount: $20,543 Name and Title of Contact Person: Catherine A. White, Drug Court Manager Telephone Number: (850) 595-3055 E-Mail Address: Cathy.White@flcourts1.gov Section A—Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply: Ƒ5HFLSLHQWKDVOHVVWKDQfifty employees. Ƒ Recipient is an Indian tribe. Ƒ Recipient is a medical institution. Ƒ Recipient is a nonprofit organization. Ƒ Recipient is an educational institutionƑ Recipient is receiving an award less than $25,000. I, _____________________________________________________________________________ [responsible official], certify that ______________________________________________________________________________ [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302. I further certify that ______________________________________________________________________ [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. _________________________________________________________________________________________________ Print or Type Name and Title Signature Date Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of $25,000 or more, but less than $500,000, then the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R. § 42.305): I, _____________________________________________________________________________ Charles K. Windes, Jr. [responsible official], certify that ______________________________________________________________________________ Okaloosa County Board of County Commissioners [recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: _____________________________________________________________________________________ Okaloosa County Human Resources [organization], _________________________________________________________________________________________ 601-B Pearl Street, Crestview, FL 32536 [address]. Charles K. Windes, Jr., Chairman ______________________________________________________________________________________________________________________ Print or Type Name and Title Signature Date Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of $500,000 or more, then the recipient agency must send an EEOP Utilization Report to the OCR for review. I, _____________________________________________________________________________ [responsible official], certify that ______________________________________________________________________________ [recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on ________________________________ [date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. ______________________________________________________________________________________________________________________ Print or Type Name and Title Signature Date OMB Approval No. 1121-0340 Expiration Date: 05/31/14 Packet Pg. 335  .i.i i..1, r:h, I r-r Randall WiBe Otfice (850) 279-6436 Mayor Fax (850) 729-441 3 E-mail. mayotboggy@aol. cotn 208 N. Paiin Drive Niceville, Florida 32578 'Home ol the Bogg! Bagou Mullet Festiool" July 23, 2014 Petrina T. Hening. A&rrinisirator Office of Cnmrml Justrce Grants Department of Law Enforcenent 2331 Phillips Road Tallahassee, Florida 32308 Dear-lvls. Hening: In compliance with the State of Florida Rule 11D-9, F.A.C., the City of Niceville approves distribution of the Federal Fiscal Year 2014 Edward B5nne Mernorial Justice Assistance Grant (JAG) Program - JAG Corurtywide - State Solicitation fruids for the following projects wiihin Okaloosa County: Subgrantee Dollar Amount (Citv or County) Title of Pro.iect (Fedetal Fundq) Okaloosa County Famrly Violence Prevertior Project S20,543 City of Creswiew 2014 Er'idcnce Processing Equipment $ 9,417 City of Ft. Walton Beach Hazardous Situation Equipment $15,662 City of Niceville Equipment Pwchase IX $10,651 Ciiy of Valparaiso Records Enhancement g 4,347 Tor,m of Sha-limar Safety Enhancement Equipment $ Z]fq I otal Allocanon $67,870 €""U"4*J,* Mayor Randall R. Wise, City of Niceville Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374 Packet Pg. 375  CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, “New Restrictions on Lobbying” and 28 CFR Part 67, “Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)”. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. (b) Have not within a three-year period preceding this application 1. LOBBYING been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 obtaining, attempting to obtain, or performing a public (Federal, State, CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of $100,000, as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement, theft forgery, bribery, falsification or destruction of records, making (a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements, or receiving stolen property; of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee (c) Are not presently indicted for or otherwise criminally or civilly of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State, or local) with making of any federal grant, the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of the extension, continuation, renewal, amendment, or modification of any federal this certification; and grant or cooperative agreement; (d) Have not within a three-year period preceding this application (b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State, or local) paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and any agency, a member of Congress, an officer or an employee of Congress, or an employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this Form - LLL, “Disclosure of Lobbying Activities”, in accordance with its instructions; application. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS) subrecipients shall certify and disclose accordingly. As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined 2. DEBARMENT, SUSPENSION, AND OTHER at 28 CFR Part 67 Sections 67.615 and 67.620- RESPONSIBILITY MATTERS (DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug- free workplace by: As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful transactions, as defined at 28 CFR Part 67, Section 67.510 - manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee’s workplace and A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for violation of such prohibition; (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform voluntarily excluded from covered transactions by any federal department or employees about- agency; (1) The dangers of drug abuse in the workplace; (2) The grantee’s policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; FDLE JAG Grant Application Package Lobbying, Debarment , Suspension, and Drug-Free Workplace Certification Page 1 Packet Pg. 376  CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a Check here If there are workplaces on file that are not identified criminal drug statute occurring in the workplace no later than five calendar days here. after the conviction; Section 67.630 of the regulations provides that a grantee that is a (e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year. under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect including position title, to: Department of Justice, Office of Justice Programs, to use OJP Form 4061/7. ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; Check here If the State has elected to complete OJP Form 4061/7. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS) 1973, as amended; or As required by the Drug-Free Workplace Act of 1988, and (2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees, as defined assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620- State, or local health, law enforcement, or other appropriate agency; A. As a condition of the grant, I certify that I will not engage in the (g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispensing, possession, or use of through implementation of paragraphs (a), (b), (c), (d), (e), and (f). a controlled substance in conducting any activity with the grant; and B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Place of Performance (Street address, city, county, state, zip code) Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: Okaloosa County Board of County Commissioners 1804 Lewis Turner Boulevard, Suite 206 Fort Walton Beach, FL 32547 2. Project Name: Family Violence Prevention Project 3. Typed Name and Title of Authorized Representative: Charles K. Windes, Jr., Chairman 4. Signature: ___________________________________________________ 5. Date:_____________________________ FDLE JAG Grant Application Package Lobbying, Debarment , Suspension, and Drug-Free Workplace Certification Page 2 Packet Pg. 377  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: OWTPO voting resolution DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests Board approval of resolution from the Okaloosa- Walton Transportation Planning Organization. BACKGROUND: The Okaloosa-Walton Transportation Planning Organization requests support for a resolution approving the organization’s voting membership reapportionment plan for the Fort Walton Beach - Navarre - Wright urbanized area. RECOMMENDATION: Staff recommends approval of resolution. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 378 From: Washnock, Mary Beth To: Rick Owen; ccardeon@co.okaloosa.fl.us; John Hofstad Cc: Kramer, Gary; Robinson, Mary; Youpatoff, Brian Subject: Resolution from Okaloosa County for Membership Apportionment Date: Saturday, July 19, 2014 3:58:50 PM Attachments: SAMPLE LOCAL GOVERNMENT RESOLUTION - O-W.docx Importance: High Mr. Owen: I had a conversation with Mr. Hofstad this past week about a resolution that we would like to have the county approve. This resolution is something we are to obtain from each of the local governments in the Okaloosa-Walton TPO. We have now received resolutions from each of the local governments with the exception of Okaloosa County. I have attached a sample resolution to serve as a template for you. If myself or someone needs to present this to the BOCC please let me know. Most local governments have done this in their consent agenda. Please feel free to call or e-mail me if you have any questions. With Sincere Appreciation, Mary Beth Washnock Senior Planner II / TPO Coordinator 850-332-7976 x 228 4081 E. Olive Road, Ste. A Pensacola, FL 32514 800-226-8914 www.wfrpc.org Packet Pg. 379  RESOLUTION NO. 14-__ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, APPROVING THE OKALOOSA- WALTON TRANSPORTATION PLANNING ORGANIZATION VOTING MEMBERSHIP REAPPORTIONMENT PLAN FOR THE FORT WALTON BEACH – NAVARRE - WRIGHT URBANIZED AREA WHEREAS, The Okaloosa-Walton Transportation Planning Organization (TPO) has been designated by the Governor as the local agency responsible for carrying out the provisions of Part 23, Section 450.306, Code of Federal Regulations and Chapter 339.175 (2) and (3), Florida Statutes; and WHEREAS, the Okaloosa-Walton TPO has approved a TPO Voting Membership Reapportionment Plan for the Fort Walton Beach-Navarre-Wright Urbanized Area which maintains the maximum nineteen (19) members apportioned as follows: 4 members Okaloosa County Commission, 3 members Walton County Commission, 3 members City of Crestview City Council, 2 members City of Fort Walton Beach City Council, 1 members City of Niceville City Council, 2 members City of Destin City Council, 1 member City of DeFuniak Springs City Council, 1 member City of Valparaiso City Council; 1 member Freeport City Council; and 1 member Mary Esther City Council NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, THAT: The Okaloosa-Walton TPO Voting Membership Reapportionment Plan for the Fort Walton Beach-Navarre-Wright Urbanized Area is hereby accepted and approved and said reapportionment plan shall be submitted to the Governor of Florida for approval. DULY ADOPTED THIS 5th DAY OF AUGUST, 2014. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA (SEAL) By:_____________________________ Packet Pg. 380  Charles K. Windes, Jr. Chairman ATTEST: By:_____________________________ Don Howard, Clerk Packet Pg. 381  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Big Day Weddings Qualified Beach Vendor Certificate for 2014 DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Request from Lisa Day, owner of Big Day Weddings, to obtain a Qualified Beach Vendor Certificate to conduct weddings on public beaches in Okaloosa County. This is a renewal application. BACKGROUND and ANALYSIS: Lisa Day, owner of Big Day Weddings, has met the requirements specified in Ordinance No. 13-07, County Recreation Areas, Section 8: Commercial Activity on Public Lands, to obtain a Qualified Beach Vendor Certificate (QBVC). Granting this request will permit said business to conduct commercial beach weddings on public beaches in Okaloosa County in accordance with any exceptions, restrictions, or provision the Board may impose. OPTIONS: Approve/Disapprove. RECOMMENDATION: Request Board approval of the Qualified Beach Vendor Certificate 0019 for the calendar year of 2014 (14QBVC0019) to Lisa Day, owner of Big Day Weddings. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 382 Revised: March 5, 2013 Qualified Beach Vendor Certificate Processing Check List (Wedding Planners & Photographers) New Applications √ Renewal Date Received: May 29, 2014 Company Name: Big Day Weddings Contact Person: Lisa Day Phone #: (251) 223-7430/ (678) 410-2812 Email: bigdayweddings@gmail.com NA Application form √ $500 Application fee √ Hold Harmless Agreement √ Statement of Acceptance of Ordinance 13-07 √ Copy of Liability Insurance for $1,000,000 naming BCC as insured √ Copy of O.C. Local Business Tax Receipt NA Copy of Workman’s Comp. Insurance policy BCC Approval: _______________________ Packet Pg. 383  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Event Permit, AFSP Community Walk DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: The American Foundation for Suicide Prevention is requesting the use of Beasley Park for a fund raising community walk. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from the American Foundation for Suicide Prevention (AFSP) for use of Beasley Park for a fund raising community walk. The event will be held on Saturday, November 15, 2014 from 11:00 a.m. to 2:00 p.m. The walk is to start at Beasley Park and go east along the water's edge to the turnaround point near the Destin Bridge. Eglin AFB Recreation has agreed to allow the walk to include Eglin property east of Beasley Park. Donations will be collected through on-line registration or at the park on the day of the walk. Proceeds from the event will be used in the local community for AFSP approved programs and to fund research, advocacy and development of education and survivor programs. Approximately 300 people are expected to participate in the event. The $350 permit and security deposit fees are waived as this is a non-profit organization. OPTIONS: Approve / Disapprove RECOMMENDATIONS: Staff requests Board approval for a Special Event Permit to utilize Beasley Park as submitted by American Foundation for Suicide Prevention. RECOMMENDED BY: APPROVED BY: Packet Pg. 384 Ernie Padgett, County Administrator Packet Pg. 385 Packet Pg. 386  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Sugar Beach Weddings Qualified Beach Vendor Certificate for 2014 DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Request from Connie Turner, owner of Sugar Beach, to obtain a Qualified Beach Vendor Certificate to conduct weddings on public beaches in Okaloosa County. This is a renewal application. BACKGROUND and ANALYSIS: Connie Turner, owner of Sugar Beach Weddings, has met the requirements specified in Ordinance No. 13-07, County Recreation Areas, Section 8: Commercial Activity on Public Lands, to obtain a Qualified Beach Vendor Certificate (QBVC). Granting this request will permit said business to conduct commercial beach weddings on public beaches in Okaloosa County in accordance with any exceptions, restrictions, or provision the Board may impose. OPTIONS: Approve/Disapprove. RECOMMENDATION: Request Board approval of the Qualified Beach Vendor Certificate 0012 for the calendar year of 2014 (14QBVC0012) to Connie Turner, owner of Sugar Beach Weddings. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 387 Revised: March 5, 2013 Qualified Beach Vendor Certificate Processing Check List (Wedding Planners & Photographers) New Applications √ Renewal Date Received: July 10, 2014 Company Name: Sugar Beach Weddings Contact Person: Connie Turner Phone #: (850) 650-1515 Email: sugarbeachweddings@gmail.com NA Application form √ $500 Application fee √ Hold Harmless Agreement √ Statement of Acceptance of Ordinance 13-07 √ Copy of Liability Insurance for $1,000,000 naming BCC as insured √ Copy of O.C. Local Business Tax Receipt NA Copy of Workman’s Comp. Insurance policy BCC Approval: _______________________ Packet Pg. 388  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Vacate a portion of Gibson Road in Baker Fl. DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: David and Janet Price, as agent on behalf of land owners adjacent to Gibson Road is petitioning the Board of County Commissioners to vacate a portion of Gibson Road, which is a dirt road that is maintained by Okaloosa County Road Department and owned through use and maintenance. BACKGROUND: Mr. David Price is petitioning the Board of County Commissioners to vacate a portion of Gibson Road adjacent to property owned by him and the parties he represents. The vacation request is for the prescriptive right-of-way and more particularly that portion of Gibson Road lying in the SE 1/4 of the SW 1/4 and SW 1/4 of the SE 1/4 of Section 25, Township 4 North, Range 25 West, also that portion lying in the West 1/2 of the NE 1/4 and the East 1/2 of the NW 1/4 of Section 36, Township 4 North, Range 25 West, of Okaloosa County, Florida. The requested area for vacation is the southerly 3/4 of a mile of Gibson Road. The majority of the land adjacent to the county road is agriculture land and owned primarily by Mr. Dale Gibson who farms both sides of the roadway vacation request. The petitioner requests that all stipulations be removed except the stipulation that the county reserve for itself and any and all licensed utility companies a full width utility easement in the entire portion of the right-of-way vacated. See attached aerial photo for reference. OPTIONS: Approve/Disapprove a request for a Public Hearing to vacate right-of-way. RECOMMENDATIONS: Approve the request for a Public Hearing to be scheduled on September 2, 2014 for the right-of-way vacation request from Mr. David and Janet Price. RECOMMENDED BY: Packet Pg. 389 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 390 Packet Pg. 391 Packet Pg. 392  Portion of road requested to be vacated, approx. .75 mi. Packet Pg. 393  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Reject the Compressed Natural Gas (CNG) Roll-Off Truck Bid (RECY 30-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval to reject the Compressed Natural Gas (CNG) Roll-Off Truck Bid (RECY 30-14). BACKGROUND & ANALYSIS: Section K (1) (e) of the Purchasing Manual requires that a bid must be advertised at least 14 days. During the bid process for the CNG Roll-off truck, staff attempted to advertise the bid as required. There was a confirmation sent to staff regarding the advertisement but, unfortunately, the ad was not published. Purchasing staff is requesting the Board reject all bids received because the advertisement was not published and authorize the bid to be re-advertised. OPTIONS: Approve/Deny request to reject the Compressed Natural Gas (CNG) Roll-Off Truck Bid (RECY 30-14) and authorize staff to re-advertise the bid. RECOMMENDATION: Staff recommends the Board approve to reject the Compressed Natural Gas (CNG) Roll-Off Truck Bid (RECY 30-14) and authorize staff to re-advertise the bid. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 394  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Board Approval of Quotes and Purchase of Replacement 50 Ton Drop Low Boy Trailer DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Board approval of quotes and purchase replacement 50 ton drop low-boy trailer. BACKGROUND & ANALYSIS: On May 9, 2014 a low-boy trailer was totaled in an accident. Risk Management has provided the settlement amount of $59,173.60. The Fleet Department has requested the purchase of one new 50 ton drop low-boy trailer to replace the one destroyed in the accident. Specifications were clearly defined so the Purchasing staff solicited quotes in lieu of bids to expedite replacement of the trailer. A total of four quotes were obtained with Pitts Trailers providing the lowest quote at $58,795.01. Purchasing staff requests Board approval of the quotes in lieu of bids and awarding the quote to Pitts Trailers for $58,795.01. OPTIONS: Approve/Deny quotes in lieu of bids to purchase replacement 50 ton drop low-boy trailer from Pitts Trailers for $58,795.01. RECOMMENDATION: Staff recommends approving quotes in lieu of bids to purchase replacement 50 ton drop low-boy trailer from Pitts Trailers for $58,795.01. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Airport Contract Extensions (C09-1736-AP, C09-1737-AP) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Ratify the List of Task Orders/Amendments for extension of the contracts with The LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith and Hills, Inc. (C09- 1737-AP) for completion of previously approved Task Orders. BACKGROUND & ANALYSIS: On May 6, 2014 the Board approved to extend the contracts with The LPA Group, Inc. and Reynolds, Smith, and Hills, Inc. which expired on July 8, 2014. There are currently four (4) Task Orders (#12 Amend 1, #15, #16 & #17) with the LPA Group, Inc. and two (2) Task Orders (#13 & #15) with Reynolds, Smith, and Hills, Inc. which have on- going work that will extend past the expiration of the contracts. On May 6, 2014 the Board approved to extend the contracts and on July 1, 2014 the Board approved to memorialize the contract extensions with amendments. The list of task orders to be extended was included on the May 6, 2014 agenda but not on the July 1, 2014 agenda. Staff requests the Board ratify the list of task orders with the amendments to extend the contracts. OPTIONS: Approve/Disapprove ratification of the task order list and amendments of the contracts with the LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith, and Hills, Inc. (C09- 1737-AP) for the completion of existing Task Orders. RECOMMENDATION: Staff recommends ratification of the task order list and amendments of the contracts with the LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing Task Orders. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 400 Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request Approval of Lease with Northwest Florida State College DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Request Approval of Lease Agreement with Northwest Florida State College (NWFSC) for Fund Raiser for American Heart Association. BACKGROUND & ANALYSIS: The Okaloosa County Public Safety Department holds an annual Fun Run to raise funds for the American Heart Association’s Heart Walk. This year’s event will be held on August 23, 2014 at NWFSC. There is no cost to the County, however, NWFSC requires a Lease Agreement for use of their facilities. Per section G (B) 5 of the Purchasing Manual, all leases must be approved and executed by the Board. OPTIONS: Approve/Disapprove the Lease Agreement with NWFSC and for the Chairman to sign the Lease Agreement. RECOMMENDATION: Staff recommends approval of Lease Agreement with NWFSC and for the Chairman to sign the Lease Agreement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412 Packet Pg. 413  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Surplus Items to be Auctioned DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to auction surplus items. BACKGROUND & ANALYSIS: The County has surplus items that are ready for disposal. (List attached.) Purchasing is seeking authorization from the Board to auction these items through our contracted auctioneer Global Enterprises (C14-2104-PUR). OPTIONS: Approve/Disapprove auction of surplus items through Global Enterprises. RECOMMENDATION: Staff recommends approving auction of surplus items. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 414 Packet Pg. 415 Packet Pg. 416 Packet Pg. 417 Packet Pg. 418  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Reject Proposal for Aircraft Repair and Maintenance Service (RFQ 53-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval to reject proposal for Aircraft Repair and Maintenance Service for Northwest Florida Regional Airport (MWFRA) and authorization to re- advertise. BACKGROUND & ANALYSIS: On June 20, 2014, the proposal for the Aircraft Repair and Maintenance Services closed. One proposal was received from Emerald Coast Aviation. After the Airport staff further considered the needs of the Airport, it was decided that the scope of work should be changed and the RFQ should be re-advertised. Emerald Coast Aviation will be encouraged to re-submit a proposal. OPTIONS: Approve/Deny request to reject proposal by Emerald Coast Aviation and Re- Advertise for Aircraft Repair and Maintenance Service with a modified scope of work. RECOMMENDATION: Staff recommends the Board approve the rejection of the proposal by Emerald Coast Aviation and Re-Advertise for Aircraft Repair and Maintenance Service with a modified scope of work. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking approval to extend contract with Jimmy Henderson III Construction (C14-2171-HD) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval to extend contract with Jimmy Henderson III Construction (C14-2171-HD) retroactively from July 21, 2014 and execute Change Order No. 6. BACKGROUND & ANALYSIS: On April 04, 2014, the County entered into a contract with Jimmy Henderson III Construction to repair and renovate a modular building at the Okaloosa County Health Department. Change Order No. 4 was approved on July 1, 2014 to extend the contract from the original completion date of May 16, 2014 to July 21, 2014. (Change Order #5 added costs to the project with a resulting total contract amount of $109,986. No time was added.) Due to extenuating circumstances the project was not completed by the expiration date of July 21, 2014. Staff is requesting the Board approve extending the contract from July 21, 2014 to the new anticipated date of completion of August 11, 2014 and authorize the Chairman to sign Change Order No. 6. OPTIONS: Approve/Deny request to extend the Contract (C14-2171-HD) with Jimmy Henderson III Construction from July 21, 2014 through August 11, 2014 and authorize the Chairman to sign Change Order No. 6. RECOMMENDATION: Staff recommends approval to extend the Contract (C14-2171-HD) with Jimmy Henderson III Construction from July 21, 2014 through August 11, 2014 and authorize the Chairman to sign Change Order No. 6. RECOMMENDED BY: APPROVED BY: Packet Pg. 425 Ernie Padgett, County Administrator Packet Pg. 426 Packet Pg. 427 Packet Pg. 428  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Renewal of Petroleum Storage Tank Liability Insurance DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request authority to make advanced payment for renewal of the County’s Petroleum Storage Tank Liability insurance. BACKGROUND: The County purchases liability coverage for all above ground fuel storage tanks annually. There are only two companies in the United States that provide this specialty coverage. The automatic renewal process that Policy Managers uses provided the County with a quote as follows: Policy Limits - $1,000,000 / $2,000,000 Deductible - $10,000 Premium $10,447.09 (required 20 days before the effective date of 09/30/2014) OPTIONS: The Board can authorize payment as requested or provide further direction. RECOMMENDATIONS: Risk Management recommends the Board authorize advanced payment for renewal of the Petroleum Storage Tank Liability insurance. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432 Packet Pg. 433 Packet Pg. 434 Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Employee Benefits DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of a new group dental insurance plan with Metropolitan Life Insurance Company (Met Life), approval of a new life insurance and long term disability insurance plan with The Standard Insurance Company, request advanced payments of required deposits of one month's estimated premiums, and renew group vision insurance with The Standard Insurance Company. BACKGROUND: As part of the overall compensation and benefits package, the county provides group dental insurance for full time employees with a family plan option paid 100% by employees. The county provides $25,000 of basic life with AD&D insurance to full time employees, with additional optional coverage available to employees and their families paid 100% by employees. The county provides a basic long term disability benefit to full time employees with a buy-up option paid 100% by employees. A group vision product is available to full time employees paid 100% by employees. The employees of the Clerk of Circuit Court, Supervisor of Elections and Property Appraiser currently participate in these group insurance programs. Employees of the Tax Collector participate in the group health insurance program, and they have expressed an interest in re-joining the county's dental, life, long term disability and vision insurance programs. Earlier this year, the county solicited proposals for dental, life, and long term disability insurance benefits (RFP RM-44-14). The selection committee reviewed the proposals and attended presentations by the top-ranked providers. The selection committee recommends the proposal submitted by Met Life for dental insurance. This proposal results in a savings to the county of approximately $28,500 in the first year. Staff also believes this plan will address some of the issues some employees have with the current provider. The selection committee recommends the proposal submitted by The Standard Life Insurance Company for life (with AD&D) and long term disability insurance. Both of these proposals result in a savings to the county and to employees while providing benefits similar to the current products. Projected first year savings to the county for employee life insurance is $11,000 and $9,000 for long term disability. Staff also recommends renewal of the group vision insurance with no changes to the benefits or rates. This coverage is paid 100% by employees. Attached is a rate sheet outlining the current and proposed rates that will be effective October 1, 2014. Kevin Locht with Corporate Benefits is the local broker for all of these products. Packet Pg. 439 OPTIONS: Approve or provide further direction. RECOMMENDATIONS: Staff recommends approval of the group dental insurance contract with Metropolitan Life Insurance Company (Met Life); approval of the life insurance (with AD&D) and long term disability insurance contract with The Standard Insurance Company; approval to pay advanced deposits of one month's estimated premiums to both companies for each product; renewal of the group vision insurance program with The Standard Insurance Company; and authorization for the Chairman to sign the required documents. 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BACKGROUND: The County is in receipt of a “Lokar Car Show” episode DVD of the 2014 Burning Up the Beaches event on Okaloosa Island per the contractual scope of services. Final payment of the contract is requested. The DVD may be viewed here: <http://www.co.okaloosa.fl.us/bub.mp4>. It may take a minute or two to start playing. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve final payment on contract C14-2173-TDD. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550 Packet Pg. 551 Packet Pg. 552 Packet Pg. 553  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Public Hearing Request - Okaloosa Island MSBU Additional Street Light DEPARTMENT: Public Works BCC DISTRICT: STATEMENT OF ISSUE: Request to schedule a public hearing on September 16, 2014 to receive input regarding the addition of a street light on the west side of 910 Santa Rosa Blvd., Ft. Walton Beach, within the Okaloosa Island Municipal Services Benefit Unit (MSBU). BACKGROUND: A request for an additional street light to be added to the west side of 910 Santa Rosa Blvd. was made by Robert Beaudoin, a resident at 909 Santa Rosa Blvd., Ft. Walton Beach. Previously the guard station for the Air Force resided near this location and provided sufficient lighting. The lighting was removed when the Air Force relocated the guard station. Mr. Beaudoin's request was investigated by the Okaloosa Island MSBU subcommittee. The subcommittee presented their findings to the Okaloosa Island Leaseholders Association (OILA) at a meeting held June 1, 2014. The proposed light was discussed and agreed upon. Due to existing Gulf Power infrastructure at the requested site there are no installation fees. The monthly fee of $6.20 will be absorbed by the MSBU and no additional assessment will be required. A public hearing is being requested to allow interested parties to voice any comments or concerns. OPTIONS: Approve/Disapprove the public hearing. RECOMMENDATIONS: Approve a public hearing to be held on September 16, 2014 to receive comments concerning the installation of an additional street light on the west side of 910 Santa Rosa Blvd. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 554 -----Original Message----- From: robert beaudoin <rbrtbeaudoin@yahoo.com> To: Maryl Bednar <BEDNARDON@aol.com> Sent: Fri, May 2, 2014 10:11 am Subject: Street Light Request Hey Mrs. Bednar this is Robert Beaudoin. For a while now, the western end of Santa Rosa Blvd was literally blacked out from where you turn to on Park St. to access El Matador till the End of Santa Rosa Blvd. I contacted the county and they have fixed the light between the 3rd and 2nd to last house on the Blvd, and that has helped a lot. It's important to have this area well lit because most people don't realize that the road ends and they have to U turn. So I am requesting that a new street light be installed at the very end of Santa Rosa Blvd for safety reasons. As you well know, the military moved their gate back about 50 yards a few years ago because they got tired of cars crashing into their gate. There is a power pole right at the end to hang a light on. Thanks for your consideration and I'll see you the next time we vote. Robert Beaudoin Packet Pg. 555 NOTE: This letter was received from Fred (Tripp) Tolbert, President of Okaloosa Island Leaseholders Association. Packet Pg. 556 OKALOOSA ISLAND LEASEHOLDERS ASSOCIATION MINUTES BOARD MEETING: June 9, 2014 The Board Meeting, in its entirety, can be heard on the Okaloosa Island Leaseholders Association’s website at www.oilaweb.com LOCATION: Okaloosa Island Fire Station Meeting Room I. CALL TO ORDER: The meeting was called to order at 7:00 pm by President Paula Hudson. The Pledge of Allegiance followed. Thirty-one (31) people attended. Twenty (20) signed the attendance sheet. (Attachment 1- attendance sheet) II. ROLL: Board members present were Paula Hudson, Jim Simpson, and Kathy Foster. III. ANNOUNCEMENTS: President Paula Hudson welcomed all those present and requested all speakers state their name, address and if they were members of the Leaseholders Association. IV. GUEST SPEAKER: Ed Schroeder, Director of the Okaloosa County Tourist Development Department (attachment 2) Mr. Schroder’s presentation and the questions asked by attendees, can be heard on the Okaloosa Island Leaseholders Association’s website at www.oilaweb.com. -New marketing campaign, www.emeraldcoastfl.com, #EMERALDCOASTING, to set Destin, Fort Walton Beach and Okaloosa Island apart from our neighbors. View the new television commercial on youtube/emerald coast. Approximately 2.6 million has been budgeted. Cities within driving distance have been targeted. Northern cities will be targeted in the near future. Spring did not meet expectations, but June, July and August are looking good. This area is the second most popular “drive to” destination and the fifth most visited county in Florida. -Six (6) dune walkovers on the beach side are planned for next year. -Access Ways 4, 5 and 6 are budgeted for the construction of bathroom facilities and paved parking space. -Veterans Park and Project Living Shorelines: The walkways are partially complete. The shoreline aspect is 50% complete. The funding has been applied for through grants. The pebble walkways will be replaced with something that is wheelchair friendly. -Wet Willy’s has poured the concrete slab for the foundation. There should be a dramatic difference soon. The originally planned dinosaurs are being moved to the miniature golf course. -ECCC Bayview Plaza: The concrete pad is complete and mostly landscaped. Lighting is being installed and two (2) events have already been booked. V. MINUTES: The Board was unable to approve the May minutes as printed in the June issue of the OIL Lantern because only three (3) Board members were present. The vote will be tabled until the September meeting. (Attachment 3 – pages 4 & 5) VI. TREASURER’S REPORT: Jim Simpson gave the report (attachment 4) Assoc. Discretionary Fund Balance $ 31,335.15 Beautification Fund Balance $ 1,421.28 Total Funds Balance as of June 9, 2014 $ 32,756.43 Packet Pg. 557  (These figures are a summary only. Attachment 4 contains the full report.) Mr. Simpson, who is also the Newsletter Editor, requested reimbursement for the purchase of stamps to mail the June 2014 issue of the OIL Lantern. Total reimbursement requested was $20.58. Mr. Simpson’s request was tabled and will be voted on at the September meeting. VII. COMMITTEE REPORTS: A. Architectural Committee: The report is in the June issue of the OIL Lantern. (Attachment 3 - page 2) The Architectural Committee meets every Thursday from 9:00am until 9:30am at the Tourist Development Center building to consider whether permits and applications are in compliance with Island Covenants. B. Beautification Committee: Kathy Foster: The Garden Club maintains the Welcome Triangle on the Island and the first median. C. Membership Liaison: Jim Simpson: 249 members. (Attachment 4) D. Website: Bob Seitz: No activity. E. Boat Basin: Cathy Taylor/Treasurer: No activity, but busy weekend with the Billy Bowlegs. F. Street Lighting MSBU: Maryl Bednar: 2013 Fund Balance $201,807.55 Year to date Fund Balance $209,136.52 Net Change $ 7,328.97 (This is a summary only - Attachment 5 contains the complete report) The OILA MSBU Subcommittee would like to request that if anyone is requesting an additional streetlight that they send the requests during the months of September or March. As there are fees and a good deal of man hours involved in processing each of these. We believe that time and money could be saved in consolidating rather than doing them one at a time all throughout the year. The legal notices alone cost $167.18. New poles approx. $1,000. There is also a monthly fee for each new light. Requests should include the exact location for which you are requesting, distance from the closest light present, whether or not a pole is already in the location that a fixture could be added to. Send requests to OILA MSBU Subcommittee, PO Box 4323, Fort Walton Beach, FL. 32549 These will be reviewed by OILA and forwarded to our Liaison with the BCC MSBU Board. Some areas are dark now because trees have grown substantially and are blocking the illumination. Approximately eight years ago we had an illumination study done by Gulf Power to determine where additional lights were needed. At that time many new poles and lights were added as well as many lights were replaced. REMEMBER-------IF YOU NOTICE A LIGHT OUT-----REPORT IT. We pay for non-burning lights! You may e-mail lightout@gulfpower.com or phone 1-800-GUPOWER Our Acct # may be asked for. It is #28920-58018. VIII. OLD BUSINESS: A. Streetlight at the end of Santa Rosa Blvd: The streetlight ownership question from last month has been answered. Ms. Bednar, after many phone calls and emails, was able to determine that the streetlight belongs to the Military and they have no plans to replace it. She suggested installing a 100 watt light as opposed to a 200 watt light on an existing Packet Pg. 558  pole which is close to the last home. President Hudson suggested notifying the homeowner before requesting the streetlight. Ms. Bednar felt that a streetlight was needed since the area could be a hazard and is not well lit. The new Board will be meeting within 30 days and will be asked to notify the liaison for the streetlight request and recommendation of the Board. The County Commissioners will make the final decision. IX: NEW BUSINESS: A. Complaint: New fence on Cardinal may be encroaching on access way. Ms. Payton has been advised and is looking in to the matter. B. Welcome to New Island Residents: David and Caron Taylor on Sailfish and Bill Alexson on Dorado. C. Flood Insurance: President Hudson advised the Island Property Owners to keep their flood insurance current since Okaloosa County Flood Maps will be revisited in 2016. D. New Board Members Installed: 1. Jim Hendricks of Tropic Drive 2. Dave Hancock of El Matador 3. Jill Higgins of Sailfish Drive X. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:23pm. Packet Pg. 559 Packet Pg. 560 Packet Pg. 561  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: SunGard Public Sector - Contract Renewal for Software Maintenance DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS staff requests BCC approval to authorize the Chairman to execute an annual Contract Renewal with SunGard Public Sector Inc. for software maintenance. BACKGROUND: OCWS has had a software maintenance contract with SunGard and its predecessors for approximately 25 years. SunGard software is the interface between the IBM iSeries mid-range computer and OCWS staff. SunGard is the software utilized for the customer information system, processing customer payments (multiple ways), work orders, project costing, facility management, accounts receivable, contract management, and inventory. It is essentially the lifeblood that runs our computers and enables staff to track everything. The software was purchased years ago, but requires an annual maintenance contract to provide for updates, enhancements, custom modifications, general maintenance and troubleshooting. The following is a more detailed description of the services that our SunGard HTE software provides: - Click2Gov, which is a web based application that provides customers with online views of their utility accounts and several convenient payment options (eCheck, debit, and credit cards). - Customer Information System (Utility Billing), which allows county employees to automate tasks such as customer and location maintenance, billing, delinquency, penalty, refund, and meter reading processes. - Customer Information System Voice Response, which works with the Customer Information System software and allows effective and efficient response to customer requests for account information by telephone. - Work Orders/Facility Management tracks complaints and requests, creates department work orders, and manages facilities. - Accounts Receivable software application automates the processing of customer transactions, payment collection, and account adjustments, while maintaining all billing and account information online. - Document Management Services (DMS) allows employees to create, edit, prepare, generate, print, e-mail, and save Microsoft Word documents. - Cash Receipts allows accurate control over all payment and deposit transactions. - Purchasing/Inventory allows accurate control over purchasing and inventory for the OCWS. The existing contract for software maintenance with SunGard is nearing expiration. The contract has a renewal option that begins October 1, 2014 for one (1) year. The contract shall automatically be renewed each year after this year and may be terminated at any time with 30 days’ notice. This is further discussed in Sections 4 and 5 of the contract. The contract renewal Packet Pg. 562 form is attached for your review, along with the County Contract Review coordination sheet. The cost is $63,328.99 for FY2014-2015. Funds for the contract renewal are identified in the Water & Sewer FY 2014-2015 budget request. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval to authorize the Chairman to execute the Contract/Lease Renewal Form for contract #C89-0067-WS with SunGard Public Sector Inc. for software maintenance. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 563 Packet Pg. 564 Packet Pg. 565 Packet Pg. 566 Packet Pg. 567 Packet Pg. 568 Packet Pg. 569 Packet Pg. 570  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Additional Funding for the General Fund Communications account DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: The Board is requested to approve additional funding for the General Fund Communications account. This account provides for various utility payments, such as CenturyLink and Cox Communications, for BCC offices, including Judicial and Sheriff. BACKGROUND: In September 2013 the Board approved funding for the Sheriff’s Office to join the BCC Voice Over Internet Protocol (VoIP) network. To date, the General Fund Communications account has spent $131,360.56 on this effort. An additional $47,900.00 will be needed for phones and network implementation in order to complete the Sheriff’s conversion. A result of funding this project from the General Fund Communications account has been a shortage to cover the monthly utility payments and funds budgeted for repairs and software yearly subscriptions. This shortage amounts to $231,434 as listed below: $ 85,800 CenturyLink payment through end of fiscal year $ 28,900 CenturyLink working with Finance to pay $ 47,900 To complete the Sheriff’s conversion to the BCC VoIP network $ 9,000 Cox Communications payment through end of fiscal year $ 15,000 Repairs and software yearly subscriptions $ 44,834 Negative balance as of 07/14/14 $231,434 Funding needed OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends approval of additional funding for the General Funds communications account. RECOMMENDED BY: Packet Pg. 571 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 572 Packet Pg. 573 The Board is requested to approve additional funding for the General Fund Communications budget. This account provides for various utility payments, such as CenturyLink and Cox Communications, for BCC offices, including Judicial and Sheriff. In September 2013 the Board approved funding for the Sheriff’s Office to join the BCC Voice Over Internet Protocol (VoIP) network. To date, the General Fund Communications account has spent $131,360.56 on this effort. An additional $47,900.00 will be needed for phones and network implementation in order to complete the Sheriff’s conversion. A result of funding this project from the General Fund Communications account has been a shortage to cover the monthly utility payments and monies budgeted for repairs and software yearly subscriptions. This shortage amounts to $231,434 as listed below: $ 85,800 CenturyLink payments through end of fiscal year $ 28,900 CenturyLink working with Finance to pay $ 47,900 To complete the Sheriff’s conversion to the BCC VoIP network $ 9,000 Cox Communications payment through end of fiscal year $ 15,000 Repairs and software yearly subscriptions $ 44,834 Negative balance as of 07/14/14 $231,434 Funding needed Packet Pg. 574  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Lake Lorraine Drainage Repairs DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: [PW] The Public Works Department is seeking approval for drainage pipe replacements for the Lake Lorraine stormwater system in Shalimar. BACKGROUND & ANALYSIS: The Public Works - Roads Division has developed a project to make major pipe replacements for the Lake Lorraine Stormwater System. This system has had numerous failures in many locations over the years. Staff have worked to conduct spot repairs and keep the system functioning to the extent possible but the system has failed beyond maintenance or reasonable repair in some locations. The replacement of these pipes will alleviate the structural concerns that exist within the system and prevent the frequently occurring depressions in resident's yards. The Roads Division will utilize our Bridge Construction Crew to conduct the replacements over a period of months. Materials estimates for the work are approximately $250,000. A combination of Stormwater and Local Option Gas Tax (LOGT) Budget funding will be utilized to purchase materials for the pipe replacements. OPTIONS: Approve/Deny project moving forward during the current fiscal year. RECOMMENDATION: Staff recommends approving of the project along with the purchase of materials using a combination of funding from Stormwater 1004-563490 and LOGT 3202- 546648. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 575 Packet Pg. 576  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: PW - Task Order #5; Kessler Consulting DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Staff proposes work for Kessler Consulting to assist in the preparation of bid specifications for residential and commercial garbage collection and disposal in FY 15. Work will also include analysis of bids received and award, negotiation of contract documents, and assistance in transition of service during implementation of new contract(s) in 2016. BACKGROUND: Kessler successfully assisted the County in contract negotiations that resulted in favorable contract negotiations in 2010 as follows: -Established a floor rate for recyclables payable to the County at a minimum of $20 per ton but calculated on a sliding scale that has netted as high as $65 per ton. -Vendor agreed to rip open yard waste bags at curb at no additional charge. -Vendor agreed to expand bulk waste to include tires and electronics. -Vendor offered reduction in service fees. The Current contract can be viewed at: <http://www.co.okaloosa.fl.us/contracts/contra_pdf/C10-1781-PW.pdf> The Board elected in 2013 to competitively bid out residential and commercial garbage collection and disposal so as to have contracts in place by March 2016 when the existing contracts expire. In 2013 the Board gave formal notice of its intent to franchise commercial waste collection and disposal as required by state statute. The requested work under Task Order #5 shown in the attached Procurement Scope includes: -Development of a Procurement Strategy -Service Procurement -Service Transition (as needed) -Additional Technical Services such as ordinance revisions, education, interlocals, etc. Since the work under this task order extends into FY 2016, beyond the term (Sep 30, 2015) of the current contract, C10-1781-PW, staff is requesting that the Board grant a contract extension Packet Pg. 577 through Sep 30, 2016 to cover all activities related to the proposed Task Order. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff requests that the Board authorize the Chairman to execute Task Order # 5 with Kessler Consulting and that an extension of Contract# C10-1781-PW be granted until September 30, 2016. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 578 Packet Pg. 579 July 21, 2014 John Hofstad, Director Okaloosa County Public Works 84 Ready Avenue Fort Walton Beach, FL 32548 via electronic delivery Re: Scope of Work for Solid Waste Services Procurement Assistance KCI Project No.: 99-90.00 Dear Mr. Hofstad: As requested, Kessler Consulting, Inc. (KCI) is pleased to provide this scope of work to Okaloosa County (County), under contract #C10-1781-PW, to assist the County in procuring solid waste collection, recyclables processing, and waste transfer and disposal services. BACKGROUND KCI previously assisted the County with negotiating with Waste Management, Inc. of Florida to extend two agreements: (1) Residential Solid Waste and Recycling Collection Franchise Agreement and (2) Solid Waste Transfer Station Operation Agreement. The latter agreement also includes waste disposal and recyclables processing. Both agreements expire March 31, 2016. To ensure a smooth transition, new agreements for these services should be in place at least six months prior to expiration of the existing agreements. KCI also assisted the County with establishing exclusive commercial waste collection in the franchise areas. Florida law (§403.70605, F.S.) requires three years’ notice before displacing a private service provider; therefore, exclusive commercial collection will not commence until May 2016. However, this service will need to be incorporated into the new collection franchise agreement. TASKS AND ACTIVITIES This scope of work includes four tasks. Task 1 involves developing a procurement strategy. Developing a sound and well thought-out procurement strategy will be critical to the success of the process and ensuring the resulting agreements meet the needs and objectives of the County. Task 2 encompasses completing the procurement process. Depending on the strategy resulting from Task 1, the County may decide to proceed with one or more requests for bids or proposals (solicitations). If a decision is made to conduct more than one solicitation process (e.g., solicitation for collection and a separate one for transfer and disposal), Task 2 activities would be conducted for each solicitation and the solicitations would likely occur concurrently. Task 3 entails assisting the County with any service transition resulting from the procurement. Task 4 encompasses additional technical services as requested by the County. PM\WO5\Procurement Scope 072114 Packet Pg. 580  John Hofstad | 7/21/2014 | Page 2 of 4 KCI will work with County solid waste, purchasing, and legal staff, as appropriate, to ensure the procurement process follows County procedures and requirements. Task 1 – Procurement Strategy  Participate in a project kickoff meeting or call with County staff to discuss and clearly define the County’s goals and objectives during the procurement process and in the new service agreements.  Discuss with County staff various trends and technologies, current and any developing local market competition, the desired level of collection service, and other factors that should be considered in developing a strategy for conducting the solicitation.  Discuss the potential to include any municipalities in the agreement or to allow piggybacking.  Based on these discussions, assist County staff in developing a strategy for the upcoming procurement, including whether to include the desired services in one or more agreements. Task 2 – Services Procurement Subtask 2.1 – Solicitation Development  Assist in developing the solicitation, including technical specifications, minimum qualifications or evaluation criteria, and price form. If the County has a preferred template for solicitations, KCI will follow this template and incorporate the technical information and language.  Develop a draft agreement for inclusion in the solicitation. We have found that inclusion of a draft agreement as part of the solicitation helps to minimize the time needed for contract negotiations once vendors are recommended for award.  Revise the draft solicitation and agreement based on County staff comments.  Prepare a list of potential vendors to be notified when the solicitation is published. Subtask 2.2 – Pre-Bid Meeting and Addenda Preparation  Provide technical support and assist with responding to questions during a pre-bid meeting.  Review any written questions or comments received by the County regarding the solicitation.  Assist in drafting any necessary addenda in response to questions. Subtask 2.3 – Submittal Review  Review submittals received in response to the solicitation for technical aspects, ability to meet any specified minimum qualifications, and price.  Prepare a price summary sheet.  Provide technical support to County staff during review of the submittals.  Assist in presenting, as requested, the recommendation for award to County management or the County Commission. Subtask 2.4 – Final Agreement Negotiation  Assist with finalizing the agreement with the selected vendor, including participating in meetings and/or calls.  Revise the agreement to reflect any negotiated terms and conditions.  Assist in presenting, as requested, the final agreement to County management or the County Commission. PM\WO5\Procurement Scope 072114 Packet Pg. 581  John Hofstad | 7/21/2014 | Page 3 of 4 Task 3 – Service Transition Ensuring a smooth transition will be critical to the successful outcome of the service procurement. The level of effort and resources required during the transition period will depend on the magnitude of change resulting from the procurement process. If the County selects a new service provider or different level of service, then upfront planning, coordination, and public education are necessary. In addition, the start-up of the commercial collection franchise will require outreach to businesses in the franchise area. Ideally, at least six months will be allowed for the transition. Anticipated task activities include the following:  Develop a schedule for and participate in meetings/calls with County staff and the contractor. KCI staff will participate in up to three meetings in person and the remainder via audio/visual conference call.  Develop and monitor a punchlist for activities leading up to and following the service start date.  Review and provide comments on the incoming contractor’s mobilization plan.  Assist in monitoring the contractor’s compliance with the plan.  Review and provide comments on other items provided by the incoming contractor, such as reporting forms, non-collection notice, and customer outreach materials.  Review and provide comments on the County’s public outreach and education plan and materials relating to the transition. Task 4 – Additional Technical Services KCI will assist the County with other solid waste technical services as requested. Such assistance might include, but would not be limited to, the following:  Developing any necessary ordinance revisions.  Developing outreach and education materials.  Developing interlocal agreements with municipalities.  Conducting a preliminary analysis of a food waste diversion program.  Implementing commercial recycling program improvements.  Providing other solid waste technical assistance, as requested. DELIVERABLES All deliverables will be transmitted electronically.  Draft solicitation and franchise agreement.  Final solicitation and franchise agreement.  List of potential vendors.  Draft language for addenda.  Summary of price submissions.  Modifications to agreement based on negotiations with the selected vendor, as needed and approved by the County.  Meeting schedule and punchlist for transition.  Comments on contractor’s mobilization plan, forms, notices, outreach materials, and other items as requested.  Comments on the County’s public outreach and education plan and materials. PM\WO5\Procurement Scope 072114 Packet Pg. 582  John Hofstad | 7/21/2014 | Page 4 of 4  Task 4 deliverables will depend on the specific assistance requested by the County and will be agreed upon prior to initiating work. BUDGET AND TIMELINE Because of the nature of this project, the exact level of effort that will be required is not known. Therefore, KCI proposes to conduct this scope of work on a time-and-material basis for an amount not to exceed those listed below without prior County approval. In particular, Task 2 may involve conducting one or more procurements. For the purposes of providing a proposed budget, we have assumed that two separate procurements will be conducted. If all services are procured through one procurement process, efficiencies will be realized and the amount invoiced to the County will reflect this. All labor will be invoiced at the rates specified in our contract and expenses (e.g., travel) will be invoiced at cost without markup. Task 1 – Procurement Strategy - $10,000 Task 2 – Services Procurement - $75,000 (assumes two separate solicitations) Task 3 – Service Transition - $20,000 Task 4 – Additional Technical Services - $15,000 Provided below is a proposed timeline, which can be adjusted as needed to meet the County’s needs. . Our objective will be to complete the procurement process and have new service agreements in place by the end of fiscal year 2014/15, which will allow for at least a six-month transition prior to service start-up. We appreciate the opportunity to submit this scope of work and look forward to working with you on this important project for Okaloosa County. Please do not hesitate to contact me if you have any questions. Sincerely, Kessler Consulting, Inc. Mitch Kessler President PM\WO5\Procurement Scope 072114 Packet Pg. 583  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Request Public Hearing for August 19 - Okaloosa Island Covenants DEPARTMENT: Growth Management BCC DISTRICT: District 2 - Commissiner Parisot STATEMENT OF ISSUE: The Growth Management Department requests that a public hearing be set for the Board of County Commissioners' meeting of August 19 to consider whether a "putt-putt" golf course can be developed under the B-2 zone as described in the Okaloosa Island Covenants. BACKGROUND: The County has received an inquiry from the prospective purchaser of Lots 17, 18, and 19 of Block 2 of the Subdivision of Okaloosa Island (see attached location aerial photo) who wishes to develop a "putt-putt" style golf course and associated concession area (and possibly a small game arcade) on the subject parcels which are in the B-2 (“Apartment, Hotel Court, and Hotel Areas”) area as described in the Protective Covenants and Restrictions for Okaloosa Island (the Covenants). The Okaloosa Island Leaseholders' Association Architecture Review Committee (OILA ARC) considered the proposal during its meeting of June 26, 2014 and found the use inconsistent with the Covenants, but endorsed the proposal as "a good land use and advantageous to island tourism" (see attached OILA ARC Recommendation). The OILA ARC further recommended that the applicant seek a "variance" to the Covenants from the Board of County Commissioners to allow the proposed use (also in attached OILA ARC Recommendation). As provided in the Covenants, the B-2 zone allows: (1) Duplex residences - apartment (2) Hotels (3) Tourists or hotel courts (4) Apartment housing and “Affiliated services built in conjunction with, and within the same plan as (2), (3), and (4) above, such services being as newsstands, barber shops, beauty shops, dining rooms, drug shop, rental boat basin, delicatessens, filling stations, variety shops, clothing shops, flower shops and other shops as may be deemed necessary and proper by Okaloosa County from time to time, to serve the needs of tourists and vacationists.” While a putt-putt golf course is not among the enumerated uses and affiliated services, the Covenants do provide the Board of County Commissioners some flexibility in interpreting and enforcing the covenants. Packet Pg. 584 The first paragraph of Part G.8. of the Covenants states: "Okaloosa County expressly reserves the right to classify and reclassify from time to time areas for zoning purposes and to prescribe, amend, or revoke regulations and restrictions applicable to such areas and buildings and structures thereon and the uses thereof, but no classification, regulations or restrictions shall apply to any portion of the Island then under lease without the consent of the lessee thereof." It should be noted that in 1992 the Board of County Commissioners adopted a policy whereby leases could be exchanged for titles, and that the term "leasehold" is understood to mean "leasehold title" and "leaseholder" signifies "leaseholder owner", and that "lessee" signifies "lessee owner". Pursuant to this policy, in 1997 the Board of County Commissioners granted titles for the subject properties. The property owner has joined the applicant's request for this determination (see attached Mann letter). Therefore, pursuant to the above language and consistent with the OILA ARC's recommendation, the prospective buyer is petitioning the Board of County Commissioners to allow the development of a putt-putt golf course and associated amenities on the subject properties. It is important to note that while the ARC recommended a "variance", the request is actually for a property-specific determination that a putt-putt golf course is allowed. OPTIONS: The Board of County Commissioners may set the requested public hearing, or not set the public hearing. RECOMMENDATIONS: Staff recommends that the Board of county commissioners set a public hearing for the requested determination to occur during its regular meeting of August 19, 2014 to be held in the 3rd floor Commission Chambers of the Okaloosa County Water and Sewer Building located at 1804 Lewis Turner Blvd in Ft Walton Beach at 8:30 AM or soon thereafter. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 585 Packet Pg. 586 Packet Pg. 587 Packet Pg. 588 00-2S-24-2185-0002-0170/0180/0190 ANGLER AVE AM B ERJ ACK SUBJECT PROPERTY ANGEL FISH AV E DR SANTA RO SA BLVD Legend Parcel Lines Aerial Photo : Packet Pg. 589 Packet Pg. 590  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Neighborhood Stabilization Program Modification No. 10 DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Growth Management Department requests that the Board approve the attached Modification NO. 10 to the Neighborhood Stabilization Program (NSP) Agreement, Contract Number 10DB-4X-01-56-01-F18, between the State of Florida Department of Economic Opportunity (DEO) and Okaloosa County BCC which will extend the contract end date to Sept 30, 2015. DEO has requested an updated Activity Work plan accompany the request. BACKGROUND: Okaloosa County was allocated $2,255,252 for the regular State NSP and an additional $1,003,183 for the NSP supplemental allocation for rental housing. On November 20, 2012 DEO made an additional award to Okaloosa County in the amount of $715,111.77, which included an award amount of $301,917.73 and $413,194.04 of program income. The Agreement was executed between Okaloosa County BCC and Florida DEO on November 24, 2009. No county matching funds are required. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve and authorize the Chairman to sign Modification No. 10 and the letter transmitting the Modification to FDEO. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 591 Packet Pg. 592 Packet Pg. 593 Packet Pg. 594 Packet Pg. 595 Packet Pg. 596  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: OC Admin Building - Funding Request DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC approval of $200,000 in additional funding to keep the Okaloosa County Administrative Building on schedule for completion. BACKGROUND: The BCC approved funding for the Okaloosa County Administration Building has been 99.45% consumed as of 7/30/2014. Work on the project has continued throughout July and a bill for Design-Build services has been submitted. The Board is requested to approve transferring $200,000 from General Fund Reserves, or other such resources as the Board may direct, to pay the Design-Build services bill and other current project costs. RECOMMENDATIONS: (FM) Requests BCC approval of additional funding to keep the Okaloosa County Administrative Building on schedule for completion and to authorize the transfer of $200,000 from General Fund Reserves, or other such resources, into the appropriate account in the Capital Outlay Fund to pay current project expenses. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 597 Packet Pg. 598 Packet Pg. 599 Packet Pg. 600  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: OC Admin Building - Site Work Approval DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC approval for the D-B Contractor to enter into a contract for the Site Work package for the Okaloosa County Administration Building project. BACKGROUND: Demolition of the former Shalimar Courthouse Annex buildings is progressing according to schedule. Soon, the building envelope for the new building will be cleared. Once cleared, the site work for the new building must begin right away to keep the new building on schedule for substantial completion in August of 2015. The D-B contractor has bid out the site work package and the bids have been received (results attached). They are at a point where they need the Board's approval to complete negotiations on the proposed site work contract. The D-B contractor request an approved amount of up to $700,000 for the site work contract. The Board will be advised of exact amount of the contract at the next BCC meeting. No funding is requested at this time. The funding request will come before the BCC at the August 19th regular meeting. RECOMMENDATIONS: (FM) Requests BCC approval of up to $700,000 for the D-B Contractor to enter into a contract for the Site Work package for the Okaloosa County Administration Building project. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 601 Packet Pg. 602 Packet Pg. 603 Packet Pg. 604 Packet Pg. 605 Packet Pg. 606 Packet Pg. 607 Packet Pg. 608 Packet Pg. 609 Packet Pg. 610 Packet Pg. 611 Packet Pg. 612 Packet Pg. 613 Packet Pg. 614 Packet Pg. 615 Packet Pg. 616 Packet Pg. 617 Packet Pg. 618 Packet Pg. 619 Packet Pg. 620 Packet Pg. 621 Packet Pg. 622 Packet Pg. 623 Packet Pg. 624 Packet Pg. 625 Packet Pg. 626 Packet Pg. 627 Packet Pg. 628 Packet Pg. 629 Packet Pg. 630 Packet Pg. 631 Packet Pg. 632 Packet Pg. 633 Packet Pg. 634 Packet Pg. 635 Packet Pg. 636 Packet Pg. 637 Packet Pg. 638 Packet Pg. 639 Packet Pg. 640 Packet Pg. 641 Packet Pg. 642 Packet Pg. 643 Packet Pg. 644 Packet Pg. 645 Packet Pg. 646 Packet Pg. 647 Packet Pg. 648  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Capital Projects' Funding DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC direction regarding funding the current capital construction projects. BACKGROUND: Currently, the county has three major non-enterprise capital construction projects in various stages of development. The total amount of additional funding that will be needed to complete all three projects is estimated at $22 million, more or less. There is an insufficient amount of current capital outlay reserves available to fund these projects. Staff requests Board direction regarding the procurement of the necessary funding for all the capital projects' needs. The Board's financial advisor, Mark Galvin, has prepared a presentation describing the most attractive financing options. Once a decision is made, it will take 3-6 months to complete the process to make those funds available. It must be noted that currently available funds will be exhausted within the next few weeks and the projects' completion dates will be delayed without a short-term and long-term funding solution in place. The result of this will be that the Tax Collector, Property Appraiser, Sheriff's Investigations Unit, and other county operations will remain in leased space. RECOMMENDATIONS: (FM) Recommends BCC direction regarding funding the current capital construction projects RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 649  Contacts Mark P. Galvin Senior Vice President Mark.Galvin@firstsw.com 450 S. Orange Avenue, Suite 460 Orlando, Florida 32801 407.426.9611 www.firstsw.com Financing Plan - Shalimar Annex Project August 5, 2014 Okaloosa County, Florida Packet Pg. 650 Financing Plan Goals and Objectives • To Provide Approximately $22 Million in Construction Proceeds - Sheriffs Complex - Crestview Courthouse - Administrative Complex O K A L O O S A • Most Effective Financing Option with Lowest Possible Interest Rates / Yields C O U N T Y , • Maximize Future Financing Flexibility F L O R I D A • Level Annual Debt Service Structure Member FINRA & SIPC © 2014 1 First Southwest Company Packet Pg. 651 Financing Options Okaloosa County, Florida Financing Options: Bank Loan Bank Loan Bond Issue 15 Year 20 Year 30 Year Scenario Level Debt Level Debt Level Debt No DSRF No DSRF Surety Bond Max Annual Debt Service $2,137,750 $1,795,150 $1,445,588 Project Amount $22,000,000 $22,000,000 $22,000,000 Net Proceeds $22,940,000 $23,055,000 $23,442,697 Final Maturity 10/1/2029 10/1/2034 10/1/2044 Total Debt Service $29,903,375 $34,063,775 $41,853,088 O K A L O O S A Capitalized Interest (1 Year) $860,250 $979,838 $996,175 All-In TIC 3.79% 4.29% 4.53% - Preliminary and Subject to Change C O U N T Y , - Estimated cost of issuance for bond issue is approximately $150k & $5.5 UW per bond - Estimated cost of issuance of $75 for bank loan - Estimated Bond Insurance cost of 30bps and Surety Bond of 3% - Uninsured AA/A+ Market Rates as of 7/9/2014 +25bps F L O R I D A - Estimated NBQ Bank Rate as of 7/9/2014 + 25bps - Includes 1 Year of Capitalized Interest for Bond Issue & Bank Loan - Assumes Surety Bond for DSRF for Bond Issue Member FINRA & SIPC © 2014 2 First Southwest Company Packet Pg. 652 Debt Profile – General Fund Revenue Debt Taxable Sales Tax Revenue Capital Improvement Revenue Bonds, Series 2009B Sales Tax Revenue Bonds, Series Bond, Series 2011 (Build America Bonds) 2009A Original Amount $3,600,000 $23,875,000 $2,740,000 Par Outstanding $3,329,000 $23,875,000 $1,250,000 Interest Rates 3.72% 4.25%-6.375% 3.00% Final Maturity 10/1/2023 10/1/2039 10/1/2020 Max Annual Debt Service $269,365 $1,559,752 $655,500 Callable 10/1/2021 @ 100% 10/1/2019 @ 100% Non-Callable O K A L O O S A Debt Service Reserve None Surety Surety Purpose New Money New Money New Money C O U N T Y , Security Second Guaranteed Revenues Sales Tax Revenues Sales Tax Revenues F L O R I D A Credit Bank Loan Assured Guaranty Assured Guaranty Underlying Rating None NR/AA/A+ NR/AA/A+ Member FINRA & SIPC © 2014 3 First Southwest Company Packet Pg. 653 Debt Profile – General Fund Revenue Debt Okaloosa County, Florida All Outstanding General Fund Debt by Series $2,000,000 $1,800,000 $1,600,000 $1,400,000 Debt Service $1,200,000 $1,000,000 $800,000 O K A L O O S A $600,000 $400,000 C O U N T Y , $200,000 $0 F L O R I D A Fiscal Year Ending Series 2009B (BABs) Series 2011 Series 2009A Member FINRA & SIPC © 2014 4 First Southwest Company Packet Pg. 654 Overview of the Sales Tax Revenue Bonds, Series 2009A&B  Issuance Date: December 17, 2009  Purpose of the Bonds – To Finance the Development and Construction of a New Judicial Center Complex  Security for the Bonds – Local Government Half-Cent Sales Tax  Underlying Rating O K A L O O S A – S&P: AA – Fitch: A+  Call Feature C O U N T Y , – October 1, 2019 @ 100%  F L O R I D A Bond Insurance & Surety Bond – Assured Guaranty Member FINRA & SIPC © 2014 5 First Southwest Company Packet Pg. 655 Financing Plan Sales Tax Revenue Bonds, Series 2014 • 30 Year financing with final maturity October 1, 2044 • 1st Year Capitalized Interest • Level Annual Debt Service Payments • Use of Bond Insurance Surety Policy instead of a cash funded Debt Service Reserve Account O K A L O O S A • Secured by the County’s Half-cent Sales Tax on Parity (equal lien) with the C O U N T Y , County’s Sales Tax Revenue Bonds Series 2009 A & B F L O R I D A Member FINRA & SIPC © 2014 6 First Southwest Company Packet Pg. 656 Financing Plan – Estimated Series 2014 Debt Service Estimated Series 2014 Maturity Date Series 2009A Series 2009B (BABs) Aggregate 30 Year Bond Issue 10/1 Debt Service Debt Service* Debt Service Net Debt Service 2015 $ 654,050 $ 902,846 $ 1,556,896 2016 1,557,846 $ 1,441,175 2,999,021 2017 1,559,752 1,441,163 3,000,914 2018 1,555,008 1,440,925 2,995,933 2019 1,558,928 1,445,463 3,004,391 2020 1,556,620 1,444,063 3,000,683 2021 1,557,733 1,445,588 3,003,320 2022 1,558,033 1,445,438 3,003,470 2023 1,557,520 1,444,188 3,001,708 2024 1,555,669 1,441,800 2,997,469 2025 1,556,632 1,442,550 2,999,182 2026 1,555,708 1,443,325 2,999,033 2027 1,557,548 1,443,038 3,000,586 2028 1,557,487 1,441,688 2,999,175 2029 1,559,852 1,444,275 3,004,127 2030 1,555,657 1,445,588 3,001,245 2031 1,558,407 1,440,625 2,999,032 O K A L O O S A 2032 1,559,329 1,444,600 3,003,929 2033 1,558,423 1,442,088 3,000,510 2034 1,555,688 1,443,300 2,998,988 2035 1,556,126 1,443,025 2,999,151 2036 1,558,500 1,442,613 3,001,113 2037 1,558,596 1,444,838 3,003,433 C O U N T Y , 2038 1,556,412 1,444,438 3,000,849 2039 1,556,949 1,441,413 2,998,362 2040 1,440,763 1,440,763 2041 1,442,225 1,442,225 2042 1,445,538 1,445,538 F L O R I D A 2043 1,445,438 1,445,438 2044 1,441,925 1,441,925 Total $ 654,050 $ 38,281,269 $ 41,853,088 $ 80,788,407 - Series 2014 Debt Service Preliminary and Subject to Change - * Net Interest from Federal Subsidy Member FINRA & SIPC © 2014 7 First Southwest Company Packet Pg. 657 Estimated Timetable Estimated Timetable August 5th Approval of Preliminary Financing Plan Credit September 2nd Submit Bond Rating Packages Week of September 15th Ratings Presentations October 6th Approval of Bond Documents O K A L O O S A October 15th Lock in Interest Rates October 30th Closing and Transfer of Funds C O U N T Y , F L O R I D A Member FINRA & SIPC © 2014 8 First Southwest Company Packet Pg. 658 Interim Financing With permanent financing approximately 90 to 120 days away: The County Staff is recommending interim financing of approximately $5 million in order to handle funding issues prior to the closing of the bonds. Discussions with the County Bank – SunTrust Bank for a 4 month draw down line of credit for $5 million based on above schedule. Preliminary Terms of the Line of Credit: Interest Rate: 1-Month Libor plus 1.30% x 68% (Currently 0.986%*) O K A L O O S A Unused LOC Fee: 0.20% Estimated Cost of Issuance: $25,000 C O U N T Y , Loan Approval / Documents Approved at August 19th meeting. Closing August 21st *Preliminary/Subject to Change as of 7/21/2014 F L O R I D A Member FINRA & SIPC © 2014 9 First Southwest Company Packet Pg. 659 Financing Team Financing Team Bond/Disclosure Counsel Nabors, Giblin & Nickerson Financial Advisor FirstSouthwest Bond Underwriters Crews & Associates RBC Capital O K A L O O S A C O U N T Y , F L O R I D A Member FINRA & SIPC © 2014 10 First Southwest Company Packet Pg. 660  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Design and Environmental Permitting for Veterans Park/Living Shoreline project: Phase II DEPARTMENT: Tourist Development Department BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests approval of Task Order #11, contract C14-2117-TDD with Taylor Engineering, Inc for the Phase II preliminary design and environmental permitting for the upland section of Veterans Park/Living Shoreline project. BACKGROUND: The Phase I design and permitting is well underway for the waterside/living shoreline improvements (offshore breakwaters/oyster reefs, saltwater marsh restoration, public access pier, existing dock expansion, and water access features) to Veterans Park. Phase II entails preliminary design and permitting for the upland section of Veterans Park (elevated boardwalks, trails, educational components, etc.) Once the preliminary design and environmental permitting for both aspects of the park are completed, the County will prepare and submit one permit application package for the entire project (both the waterside and landside project components). The attached scope of work has been reviewed and approved by the Tourist Development Department and the Public Works Department. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve Task Order #11, contract C14-2117-TDD, in the amount of $79,856.00 and authorize the Chairman to sign. RECOMMENDED BY: Packet Pg. 661 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 662 Packet Pg. 663 Packet Pg. 664 Packet Pg. 665 Packet Pg. 666 Packet Pg. 667 Packet Pg. 668 Packet Pg. 669 Packet Pg. 670 Packet Pg. 671 Packet Pg. 672  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Film Commission Services RFQ & Review Committee DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval to issue a Request for Qualifications (RFQ) for Emerald Coast Film Commission Services and appoint the following members of the review committee: Tourist Development Department Director, Finance, Administration, & Compliance Manager, Marketing Manager, and a member of the Tourist Development Council (or a member of the Board of County Commissioners if so desired). The Purchasing Department will coordinate the process and serve as a facilitator for meetings of the review committee. BACKGROUND: The current contract for the Emerald Coast Film Commission services was awarded in January 2012 and expires in January 2015. Terms include compensation of $38,000 annually plus reimbursement of travel, accommodations, conference, and trade show registration fees. The County also pays certain expenses directly to third-party venders. Film Commission expenses totaled $57K in FY13, and are budgeted at $67K in FY14. At its May 29th meeting, the Tourist Development Council recommended an increase in the contractor’s compensation and expenses. The FY15 Film Commission budget totals $100K to include: compensation - $45K, travel and trade shows - $28K, and operating expenses - $27K. Changes to terms and conditions of the existing contract that would be required to implement the recommended budget are significant enough to warrant rebidding. FY15 recommended funding notwithstanding, an RFQ will need to be issued in the near future since the current contract expires in January 2015. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve the issuance of a Request for Qualifications (RFQ) for Emerald Coast Film Commission Services and appointment of the aforementioned members of the review committee. RECOMMENDED BY: Packet Pg. 673 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 674  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Visitors Guide RFQ TDD-51-14 Contract Award DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign contract with Life’s A Beach Publications for Visitors Guide Production. BACKGROUND: On April 15, 2014 the Board authorized the issuance of an RFQ for design and production of the 2014-2015 Visitors Guide. Three bids were received and evaluated by the selection committee. On July 1, 2014 the Board authorized contract negotiations with the top two bidders: Life’s A Beach and Compass Media. A three-year contract has been negotiated with Life’s A Beach, with compensation not to exceed $74,341 annually for 150,000 copies of the Visitors Guide and 7,500 copies of the Convention Center flyer insert. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve contract with Life’s A Beach Publications for Visitors Guide Production, and authorize Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 675 Packet Pg. 676 Packet Pg. 677 Packet Pg. 678 Packet Pg. 679 Packet Pg. 680 Packet Pg. 681 Packet Pg. 682 Packet Pg. 683 Packet Pg. 684  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Baker Act Screening and Crisis Stabilization Unit Services Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the agreement with Ft. Walton Beach Medical Center to provide Baker Act Screening and Crisis Stabilization Unit services for Fiscal Year 2015 at a cost of $266,738.04. BACKGROUND: The County currently has an agreement with Fort Walton Beach Medical Center to provide Baker Act services to the County's indigent population. This agreement was updated in 2013 and is amended each year as funding is provided in the County's budget to continue to provide some of these required and important services to the County's indigent population. Okaloosa and Walton Counties are in the same indigent mental health care funding service area. Both Counties are responsible to provide a 25% match of the total amount of uninsured funding provided to our service area by the state. Our portion is calculated on the percent of the uninsured population we have as estimated by the US census bureau. That percentage is 72% and as a result the total costs of our portion of the match requirement for FY 2015 is $266,738.04. This agreement will provide that amount to Ft. Walton Beach Medical Center to help fund the Baker Act Inpatient Services and Crisis Stabilization Unit. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the agreement with Fort Walton Beach Medical Center. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 685 Packet Pg. 686 Packet Pg. 687 Packet Pg. 688 Packet Pg. 689 Packet Pg. 690 Packet Pg. 691  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Jail Door Control Systems DEPARTMENT: Corrections BCC DISTRICT: STATEMENT OF ISSUE: During the storm on April 30, 2014, the Okaloosa County Department of Corrections suffered severe lightening damage that crippled our electronic door control systems and the connected video and intercom systems. We request authorization to issue a request for bids to replace this system. Preliminary estimates place the value of the project at $300,000.00. BACKGROUND: Facility Maintenance Technicians have been able to restore limited function of the systems by taking from their remaining stock of chips and cards. As of the current date, they have not been able to restore the system to pre-disaster condition nor does it appear that they will be able to do so. These systems depend on sophisticated interface cards, programmable controllers, and modules which are obsolete and no longer available. Further failure of this system would pose significant life safety concerns. Department of corrections staff have been engaged with Florida Department of Management Services and Federal Emergency Management Administration staff to pursue reimbursement for the project once it is complete. We request that the Board commit to funding the project in the FY15 Capital Outlay budget, authorize the Department of Corrections to proceed with the request for bids and establish a selection committee to include Purchasing Manager Jack Allen, Electrical Supervisor Neil Redmond, Corrections Lieutenant April McQueen and Corrections Captain Stefan Vaughn. OPTIONS: Approve Disapprove RECOMMENDATIONS: Approve RECOMMENDED BY: Packet Pg. 692 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 693 From: Potter, Durward [mailto:Durward.Potter@em.myflorida.com] Sent: Wednesday, June 25, 2014 11:25 AM To: Paul Lawson Cc: April McQueen; Stefan Vaughn; McMahill, David (Contractor) Subject: RE: please help Mr. Lawson, I was getting ready to call Ms. McQueen. You do not need to wait for FEMA to assess your damage before you repair or replace whatever was damaged. As long as you have documentation that the work was done, procured properly if a contractor was involved, etc, you can and should do what you need to do to restore your facility to operational conditions. I and my project specialist, David McMahill, would like to meet with you at your earlier convenience to discuss the FEME program details with you. But, in the meantime, by all means, do what you need to do to restore fully functional operations at the detention center. Respectfully, Durward Packet Pg. 694  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Corizon Health Inc Amendment #1 DEPARTMENT: Corrections BCC DISTRICT: STATEMENT OF ISSUE: The Department of Corrections wishes to amend contract C13- 2058-COR to provide for payment to back fill a county employed Registered Nurse when absent in excess of three (3) consecutive working days. BACKGROUND: The County employs a Registered Nurse and Corizon provides an employ with qualifications to fulfill the duties of the County Nurse to backfill the position when the County Nurse takes any time off in excess of three (3) consecutive working days. Amendment #1 would require the County to reimburse Corizon for the cost of covering the County Nurse position at an hourly rate of $36.11. The cost of the backfilled hours will be added to the monthly invoice as appropriate. Funds are available in the Department of Corrections budget. OPTIONS: Approve Disapprove RECOMMENDATIONS: Approve RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 695 Packet Pg. 696 The following reference is provided as a link for the following: BCC Meeting: August 5, 2014 Agenda Item: 3087 Agenda Item Title: Corizon Health Inc. Amendment #1 Reference Name: Corizon Health – Inmate Health Services Agreement Reference Link: http://www.co.okaloosa.fl.us/contracts/contra_pdf/C13-2058-COR.pdf Packet Pg. 697 Packet Pg. 698  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Corizon Health Inc. Amendment #2 DEPARTMENT: Corrections BCC DISTRICT: STATEMENT OF ISSUE: The Department of Corrections wishes to amend contract C13- 2058-COR to provide for an additional mental health counselor. BACKGROUND: The Department of Corrections wishes to add an additional mental health counselor to coordinate discharge planning, conduct group and individual therapy, substance abuse counseling, crisis intervention, mental health sick call and routine patient follow-up care. The 1 FTE mental health counselor will be added to Corizon's staffing plan at an hourly rate of $34.20 and an annual rate of $71,136.00 or $5,928.00 per month. Funds are available in the Prisoner Benefit Fund. OPTIONS: Approve Disapprove RECOMMENDATIONS: Approve RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 699 Packet Pg. 700 The following reference is provided as a link for the following: BCC Meeting: August 5, 2014 Agenda Item: 3087 Agenda Item Title: Corizon Health Inc. Amendment #1 Reference Name: Corizon Health – Inmate Health Services Agreement Reference Link: http://www.co.okaloosa.fl.us/contracts/contra_pdf/C13-2058-COR.pdf Packet Pg. 701 Packet Pg. 702  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Enterprise Fleet Management (Airport Vehicles) DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The renewal of the Airports leased vehicle fleet is being presented to the Board of County Commissioners for approval. BACKGROUND: On February 7, 2012 the Board approved the Airports leased vehicle fleet. The leased vehicles expire every twenty four months and are about to expire. The Closed-End (Walkaway) Lease Rates Quotes for the new vehicles are attached for signature. The Airport will lease nine vehicles instead of ten. The new lease rates from Enterprise will remain the same as the last lease rates. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the renewal of the Airports leased vehicle fleet as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 703 Packet Pg. 704 Packet Pg. 705 Packet Pg. 706 Packet Pg. 707 Packet Pg. 708 Packet Pg. 709 Packet Pg. 710 Packet Pg. 711 Packet Pg. 712 Packet Pg. 713 Packet Pg. 714 Packet Pg. 715 Packet Pg. 716 Packet Pg. 717 Packet Pg. 718 Packet Pg. 719 Packet Pg. 720 Packet Pg. 721 Packet Pg. 722 Packet Pg. 723 Packet Pg. 724 Packet Pg. 725 Packet Pg. 726 Packet Pg. 727 Packet Pg. 728 Packet Pg. 729 Packet Pg. 730 Packet Pg. 731 Packet Pg. 732 Packet Pg. 733  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: PlaneNoise Agreement DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Agreement with PlaneNoise to collect aircraft noise complaints and develop monthly data reports of impacted areas around the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: The Department of Airports in conjunction with the Destin/Ft. Walton Beach Airport Compatibility and Advisory Committee (ACAC) has identified the need to enter into an Agreement with PlaneNoise to install a complaint box system at the Destin/Ft. Walton Beach Airport. The complaint box is a proprietary fully automated noise monitoring system designed to automatically collect aircraft noise complaints via a dedicated telephone hotline and online webform twenty four hours a day. The PlaneNoise system will analyze the complaints in realtime by location, type of noise concern, and distinct households. PlaneNoise will also generate monthly reports and maps of impacted areas. The contract and lease internal coordination sheet is attached along with PlaneNoise's certificate of insurance. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this Agreement as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 734 Packet Pg. 735 Packet Pg. 736 Packet Pg. 737 Packet Pg. 738 Packet Pg. 739 Packet Pg. 740 Packet Pg. 741 Packet Pg. 742 Packet Pg. 743 Packet Pg. 744 Packet Pg. 745 Packet Pg. 746 Packet Pg. 747 Packet Pg. 748 Packet Pg. 749 Packet Pg. 750 Packet Pg. 751  Committee member Link noted that previous proposals were to provide insulation and sound absorbing materials to residents near the airport, and offering a price to acquire the property. Mr. Hannan stated they are among a range of options that could be implemented; however, funding would not be available to do those things until they begin to clearly quantify and define the problem. Committee member Barr moved to allow the Airports Director to prepare a proposal to the Board of County Commissiouers to implement the PlaneNoise Complaint Box software as presented to this committee today and bring back that proposal to this committee for their recommendation; seconded by Committee member Stapleton. Committee member Diez asked who determines the cost for the system. Mr. Hannan replied the airport authority will determine the cost with the existing funds, federal funds, or state funds. He also stated that it is hard to obtain federal or state funds when they are beginning at a stage of quantifying the problem; and that the funding usually comes in as part of the solution. He added that they need to demonstrate to these agencies that legitimate problems exist. The Chairman called for a vote on tbe motion, which passes 5-0. Committee member Ban would like for this committee to revIew the interlocal agreements and the responsibilities defined therein at their next meeting. She also recommends they schedule a follow-up meeting next month. Committee member Barr moved to schedule a committee meeting duriug the month of July; seconded by Committee member Stapleton. Motion passed 5-0. At this time, the Chairman opened the floor for public comments. Mr. Mark Nacol, a Destin resident, asked that they move the helicopter training from the airport and outside of this community because they do not have a buffer and the helicopters rattle the neighborhood and the people. He added this is the main complaint from a lot of people. The next speaker was Ms. Carolyn Gagnon who informed the committee she lives directly behind the Destin Jet Hanger. She stated that they were promised buffers for sound, but they got trees instead; and that trees do not buffer the noise. She also stated they could hear all the noise from the airport and have bright lights shining in their bedroom windows at night. She added that the property values in their neighborhood are down about $100,000. She also added she is totally against construction of the air traffic control tower on Destin AirpOli. Committee member Diez noted that the wall was part of the capital improvement program and inquired as to its status. Page 9 oflO Packet Pg. 752  Mr. Hannan stated that the noise mitigation barrier was proposed as one of the mitigation measures in the Part 150 Noise Study; however, it was never funded in the capital improvement program for the airport. He further stated that a Part 150 provides a document that they submit to the FAA and compete for noise mitigation funds; but, there were no noise mitigation funds offered. He added that noise mitigation funds from federal funds are directed to airpOlis that are heavily urbanized metropolitan areas. Ms. Kitty Spicer spoke next and informed the committee her family has lived in Destin since the 1970s. She stated that she had lived on both the east side and west side of the airport; adding they have had to contend with the odor on the east side and the airport noise on the west side. She also stated that the noise had not been as bad until they brought in the helicopters. She further stated that these helicopters should be located at Eglin Air Force Base, which is the largest military base in the United States and not a small airport in Destin. She added she is totally against constructing an air traffic control tower on the Destin AirpOli because it is just one more step in putting in bigger, better, and louder aircraft. Committee member Link asked whether the helicopter school have a lease with the FBO or the County. Mr. Hannan replied the helicopter school does not have an agreement with the County to operate on the airport; and that he put them on notice that by County ordinance they have to have an agreement with the County. He also stated it is not a use the County could deny. The County receives federal money to maintain and operate the airports, and that they are federally obligated to allow all legitimate aeronautical activity and camlot discriminate. However, the County can require an operator to comply with certain local requirements. He added that the County is in the midst of a conversation with the helicopter school from an operational standpoint to get them away from their current location; which is a part of a broader negotiation. He also added it is not something that can occur overnight as there are legal positions on both sides. 6. Adjournment: Having no further business at this time, the meeting was adjourned at 11:45 AM. ADOPTED THIS 22ND DAY OF JULY 2014 By: £)~~~ David Prichard, Chairman ATTEST: T.!o..,-'lfl"·ailey, Destin City Clerk Page 100fl0 Packet Pg. 753  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board SUBJECT: School Board Teen Driver's Challenge Disbursements The Okaloosa County School Board has submitted its request for disbursements Megan Warman Driver Education Safety Program funds based on the budget approved by the Board on March 18, 2014. Packet Pg. 754 Packet Pg. 755 Packet Pg. 756 Packet Pg. 757 Packet Pg. 758 Packet Pg. 759 Packet Pg. 760  SCHOOL DISTRICT OF OKALOOSA COUNTY SUPERINTENDENT OF SCHOOLS BOARD MEMBERS MARY BETH JACKSON DEWEY DETIN CINDY FRAKES ATTORNEY TO THE BOARD CATHY THIGPEN C. JEFFREY McINNIS, Esq. MELISSA THRUSH RODNEY L. WALKER July 10, 2014 Okaloosa County Clerk of the Circuit Court BCC Finance Division Attn: Dave Skarzynski 302 N. Wilson Street, Suite 203 Crestview, FL 32536 INVOICE Re: Reimbursement of costs associated with Megan Warman Driver Education Safety Program. Amount May 2014 $ 35,578.05 June 2014 7,610.50 Total Invoice $ 43,188.55 If you have any questions, please call Kenn Macdonald at 833-5834. ----------------------------------------------------------- Please return this part with payment. Please remit payment to: Okaloosa County School District Finance Department 120 Lowery PL SE Current Amount $ 43,188.55 Ft. Walton Beach, FL 32548-5595 Balance Due: $ 43,188.55 Payment Enclosed: $ Okaloosa County School District Use Only Fund GL Code Project Number Project Name 1010 1220 4003 Driver Ed Safety Program ADMINISTRATIVE COMPLEX – 120 LOWERY PLACE S.E. – FORT WALTON BEACH, FLORIDA 32548 TELEPHONE (850) 833-3100 FAX(850) 833-3436 CARVER HILL – 461 W. SCHOOL AVE. – CRESTVIEW, FLORIDA 32536 TELEPHONE (850) 689-7300 FAX (850) 689-7129 Packet Pg. 761  FB160 F606 SCHOOL DISTRICT-001-2014 JOURNAL REPORT BY ACCOUNT MACD9205 06/06/2014 08 : 15 PAGE- 1 Request Journal Entry "' , DATE. ENTRY PG TY DESCRIPTION/SOURCE ST N LA FUND . GLCD.FUNC.R/OB.CNTR . PROJ DEBIT CREDIT 1099 05012014 500001 001 CD BATCH CASH DISBURSEMENTS p X 1010 . 1530 . 5100.0692.0211.4003 6000.00 X 1010.1113. .4003 6000 . 00 X 1010.1530 . 5100 . 0642 . 0211.4003 4000.00 X 1010.1113. .4003 4000 . 00 DATE AMOUNT NUMBE R.,... BANK VENDOR CHK : 05012014 30000 . 00 000771556 1113 C INV: 04292014 10000 . 00 11048 V0000048650 A PLUS B SOFTWA P PO : 04012014 9999.96 14003673 021100064 V0000048650 A PLUS B SOFTWA 002 CD BATCH CASH DISBURSEMENTS p X 1010.1530 . 5100 . 0642.0641.4003 5208.00 X 1010.1113 . . 4003 5208 . 00 X 1010.1530 . 5100 . 0692 . 0641.4003 4792.00 X 1010 . 1113 . .4003 4792 . 00 DATE AMOUNT NUMBER- BANK VENDOR CHK: 05012014 30000.00 000771556 1113 C INV: 04292014 10000.00 11051 V0000048650 A PLUS B SOFTWA P PO : 04022014 10000.00 14003695 064100061 V0000048650 A PLUS B SOFTWA 003 CD BATCH CASH DISBURSEMENTS p X 1010 .1 530 . 5100 . 0642 . 0601.4003 4000.00 X 1010.1113 . . 4003 4000 . 00 X 1010 . 1530 . 5100 . 0692.0601.4003 6000.00 X 1010 . 1113 . . 4003 6000 . 00 DATE AMOUNT NUMBER BANK VENDOR CHK: 05012014 30000 . 00 000 1,7'1556 1113 C INV: 04292014 10000.00 11'059 V0000048650 A PLUS B SOFTWA P PO : 04022014 9999 . 96 14003692 060114061 V0000048650 A PLUS B SOFTWA 05012014 500001 30000 . 00 30000 . 00 * 500014 003 CD BATCH CASH DISBURSEMENTS p X 1010 . 1530.5100.0510 . 0041 . 4003 199 . 90 X 1010.1113 . . 4003 199 . 90 DATE AMOUNT NUMBER BANK VENDOR Packet Pg. 762 CHK: 05012014 90648 . 82 0007 ill 69 1113 C INV: 04292014 1068.61 MARCH •-14 PO 14003951 V0000081816 DISTRICT VISA P PO : 04282014 1068 . 61 14003951 004160002 V0000081816 DISTRICT VISA 05012014 500014 199.90 199.90 * 05012014 30199 . 90 30199 . 90 **  FB160 F606 SCHOOL DISTRICT-001-2014 JOURNAL REPORT BY ACCOUNT MACD9205 06/06/2014 08:15 PAGE- 2 . Request Journal Entry D~TE ENTRY PG TY DESCRIPTION/SOURCE ST N LA FUND.GLCD.FUNC.R/OB.CNTR.PROJ DEBIT CREDIT 1099 r 05142014 500001 001 CD BATCH CASH DISBURSEMENTS P X 1010 . 1530.5100.0643.0041.4003 1479.00 X 1010.1113. .4003 1479 . 00 X 1010 . 1530 . 5100.0642.0041 . 4003 1588.00 X 1010.1113. .4003 1588.00 X 1010.1530 . 5100 . 0692.0041.4003 800.00 X 1010.1113 . .4003 800.00 DAT E AMOUNT NUMBER BANK VENDOR CHK : 05142014 3867 . 00 0 0'0'771982 1113 C INV: 05132014 3867 . 00 11049 V0000048650 A PLUS B SOFTWA P PO : 04012014 3867 . 00 14003669 004114047 V0000048650 A PLUS B SOFTWA 05142014 500001 3867.00 3867 .00 * 05142014 3867.00 3867 . 00 05212014 500044 003 CD BATCH CASH DISBURSEMENTS p X 1010.1530.5100.0510 . 0581 . 4003 915.81 X 1010.1113. . 4003 915 . 81 DATE AMOUNT NUMBEE BANK VENDOR CHK : 05212014 13914.60 000772177 11 11 3 C INV : 05202014 915.81 709410 V0002854820 FLA SCHOOL BOOK P PO : 05072014 944.53 14004118 058100325 V0002854820 FLA SCHOOL BOOK 05212014 500044 915 . 81 915.81 * 05212014 915.81 915 .81 ** 05282014 500014 029 CD BATCH CASH DISBURSEMENTS p X 1010. 1530 . 5100 . 05 1 0.0581. 4003 595 . 34 X 1010.1113 . . 4003 595 . 34 DATE AMOUNT NUMBER- BANK VENDOR CHK : 05282014 111281.40 000772277 1113 C INV : 05282014 14534 . 83 APR ' 14 PO 14004361 V0000081816 DISTRICT VISA P PO : 05272014 14534.83 14004361 058160021 V0000081816 DISTRICT VISA 05282014 500014 595 . 34 595 . 34 * Packet Pg. 763 05282014 595.34 595 . 34 ** REQUEST 001 TOTAL . 00 35578 . 05 35578 . 05  FB160 Req C F P H T I / E Sequence Fr- - JE Nbr-To Dt1 Sr REQU~ST LOADED001 01 A Y B 2 I y D Lin Ty SL Fr---JE Date---To FUND.GLCD.FUNC . R/OB . CNTR.PROJ A xx xx mmddccyy mmddccyy X R~UEST LOADED 001 X 07012013 0531 2 014 1010. .4003 Packet Pg. 764 THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V0000048650 Purchase Order Invoice Date Invoice Amount 14003673 04/29/2014 11048 10,000.00 14003695 04/29/2014 11051 10,000.00 14003692 04/29/2014 11059 10,000.00 Check Date 05/01/2014 ICheck Number 771556 !TOTAL 30,000.00 THE SCHOOL BOARD OF OKALOOSA COUNTY Check Date Accounts Payable FINANCE OFFICE 05/01/2014 Bank of Amenca 120 LOWERY PLACE 63-4 /630 FL • 305 FORT WALTON BEACH. FL. 32548 111556 ;;~og~~I€JP¥~0oo PHONE 850-833-7652 ******THIRTY DOLLARS AND PAY TO THE A PLUS B SOFTWARE CORPORATION PO BOX 8117 MYRTLE BEACH SC 29578 **VOID** ORDER OF NOT YALID AFTER 90 DAYS FROM DATE Packet Pg. 765  p. 0. # 14003673 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX DATE 04 01 2014 c /o P';RCHASING DEPARTMENT MO . DAY YR. • ' ' l ' 12U . LOWE~Y PLACE S .E . 0211 00064 FT . WALTON BEACH, FLORI DA 32548 (COST CNTR . ) (REQ. NUMBER) PHONE (850)833-7668 FAX (850)833-6327 REQUISITION - --<f"=sTED BY: RODNEY NOBLES (PRINCIPAL / DEPARTMENT HEAD) A PLUS B SOFTWARE CORPORATION s NICEVILLE HIGH 2701 S OCEAN BLVD H 800 E JOHN SIMS PARKWAY MYRTLE BEACH SC 29577 I NICEVILLE FL 32578 p PHONE: 850-833-4114 ATIN : TAYLOR, ROD/L TW T 0 SHIP TO FUND FUNCTION OBJECT COST CNTR . AMOUNT 0211 1010 5100 0692 0211 4003 6000.00 1010 5100 0642 0211 4003 SIMURI DE PE (PROFESSIONAL EDITION) THREE - MONITOR 2012 (INCLUDES ROAD RULES, CDL MANUAL SOFTWARE ) "EXEMPT PURCHASE 6A- 1. 01 2 (11 ) ( B ) II STEERING WHEEL G2 7 (INCLUDES 12 EA 333.3300 399 9 .96 GEAR-SHI FTER & PEDALS ) DELIVERY DATE TERMS F .O.B. PAGE DESTI NATION MAIL ORIGINAL ITEMIZED INVOICE TO: FLORIDA SALE S TAX EXEMPT. NO 85-801262 2 245C - 5 APPROVED FOR PURCHASE oc::::::::::::: s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX c/o ACCOUNTS PAYABLE 120 LOWERY PLACE S.E. FT . WALTON BEACH, FLORIDA 3 2548 PHONE (850)833-6320 FAX (850)833-6319 PURCHAS I NG AGENT INSTRUCTIONS TO VENDOR : NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT . Packet Pg. 766  lusb ·software Corporation - Driving Simulators Aplusb Software Corporation - Driving Simulator PO BOX 8117 Invoice MYR1LE BEACH, SC 29578 11048 (843)492-0091 lbreland@aplusbsoftware.com http://www.aplusbsoftware.com Net30 05/02/2014 Rod Taylor Niceville High School 800 E John Sims Pkwy Niceville, FL 32578 - ,.: $10,000.00 ->< - Please deiach lop portion and return with your paym;:nt. _ . ::>< . • SIMURIDE PE-l (Professional Edition One-Monitor) Driving Simulator Software (includes the Road Rules and the CDL Manual software as a Bonus) • STEERING WHEEL 027 (includes gear-shifter & pedals) 12 359 4,308.00 • Shipping and Handling; some items may be shipped from different locations. 900 900.00 • Discount if paid by Check or Bank Transfer. -4,808 -4,808.00 THIS INVOICE IS VALID FOR 30 DAYS FROM THE DATE ISSUED. Currency is in USD. While AplusB Software Corporation offers a two-year warranty and technical support on all software, the third-party hardware manufacturer provides technical support and a one-year warranty for their products. Packet Pg. 767  p. 0. # 14003695 THE SCHOOL BOARD OF OKALOOSA COUNTY FT . WALTON BEACH ADMINISTRATION COMPLEX DATE 04 02 2014 c /p J>URC;HASING DEPARTMENT MO. DAY YR. 120 - LOWER~ PLACE S . E. 0641 00061 FT. WALTON BEACH , FLORIDA 32548 (COST CNTR . ) (REQ . NUMBER) ~-REQUESTED PHONE (850)833 - 7668 FAX (850)833-6327 REQUISITION BY : CHARLENE COUVILLON (PRINCIPAL / DEPARTMENT HEAD) v A PLUS B SOFTWARE CORPORATION s FORT WALTON BEACH HIGH 2701 S OCEAN BLVD H 400 HOLLYWOOD BLVD S W E N MYRTLE BEACH sc 29577 I FORT WALTON BEACH FL 32548 p D PHONE: 850-833-3300 0 R T 0 VENDOR NO . SHIP TO FUND FUNCTION OBJECT COST CNTR. PROJECT NO. AMOUNT V0000048650 0641 1010 5100 0642 0641 4003 5208.00 1010 5100 0692 0641 4003 4792 .00 ITEM NO. - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - -UNIT PRICE - --AMOUNT -- P/ S I MURIDE PE - 1 DRIVING 12 EA 800.0000 9600 . 00 SIMULATOR SOFTWARE REF ERENCE ES TI MATE 110 5 1 / EXEMPT PURCHASE 6A -1 . 01 2 (11 ) (B ~ STEERING WHEEL G27 12 EA 434.0000 5208.00 3 DI SCOUNT 1 EA 4808.0000 - 4 808 . 00 - DELIVERY DATE I TERMS F . O. B . I PAGE I TOTr r _ _ I DESTINATION 10,000.00 " / MAIL ORIGINAL ITEMIZED INVOICE TO : FLORIDA SALES TAX EXEMPT . NO 8 5-8012622245C-5 APPROVED FOR PURCHASE -=::::::::::::: s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX c / o ACCOUNTS PAYABLE 120 LOWERY PLACE S . E . FT. WALTON BEACH, FLORIDA 32548 PHONE (850)833-6320 FAX (850)833-6319 PURCHASING AGENT INSTRUCTIONS TO VENDOR: NOT VALID UNLES S COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT. Packet Pg. 768  lusb Software Corporation - Driving Simulators Aplusb Software Corporation - Driving Simulator POBOX8117 Invoice MYRTLE BEACH, SC 29578 (843)492-0091 lbreland@aplusbsoftware.com http://www .aplusbsoftware.com David Gamer Fort Walton Beach High School 400 Hollywood Blvd SW Fort Walton Beach, FL 32548 United States ... >< Pkase detach hlp portion and retum wi th_you~ p~yment. • SIMURIDE PE-l (Professional Edition One-Monitor) Driving Simulator Software 12 800.00 9,600.00 (includes the Road Rules and the CDL Manual software as a Bonus) • STEERING WHEEL G27 (includes gear-shifter & pedals) 12 359.00 4,308.00 • Shipping and Handling; some items may be shipped from different locations. 900.00 900.00 • Discount if paid by Check or Bank Transfer. -4,808 -4,808.00 THIS INVOICE IS VALID FOR 30 DAYS FROM THEDATE ISSUED. Currency is in USD. While AplusB Software Corporation offers a two-year warranty and technical support on all software, the third-party hardware manufacturer provides technical support and a one-year warranty for their products. Packet Pg. 769  P.O. # 14003692 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX DATE 04 02 2014 c / o PURCHASING DEPARTMENT MO. DAY YR . 1 ~ 0 LOWERY ~LACE S . E . 0601 14061 FT . WALTON BEACH, FLORI DA 32548 (COST CNTR . ) (REQ. NUMBER) PHONE (850)833-7668 FAX (850)833-6327 REQUISITION QUESTED BY : B:!.O~B~J~O~N!...!.!=E~S~--------­ (PRINCIPAL / DEPARTMENT HEAD) v A PLUS B SOFTWARE CORPORATION s CRESTVIEW HIGH E 2701 S OCEAN BLVD H 1250 N FERDON BLVD (HWY 85 N) N MYRTLE BEACH sc 29577 I CRESTVIEW FL 32536 p D PHONE: 850-689-7177 0 ATTN : DEMARAANEEMS R T 0 VENDOR NO . SHIP TO FUND FUNCTION OBJECT COST CNTR. PROJECT NO. AMOUNT V0000048650 060 1 1010 5100 0642 0601 4003 3999.96 1010 5100 0692 0601 4003 6000.00 ITEM NO. - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - -UNIT PRICE - --AMOUNT -- 1 DRI VING SIMULATOR HARDWARE 12 EA 500 . 0000 60 00 .00 2 STEERING WHEEL (INCLUDES GEAR - 1 2 EA 333.3300 39 99 . 9 6 SHIFTER & PEDALS EXEMPT PURCHASE 6A-1.012(11) B) ------ ~· DELIVERY DATE TERMS F . O. B. PAGE DESTINATION MAIL ORIGINAL ITEMIZED INVOICE TO : FLORIDA SALES TAX EXE PT . NO APPROVED FOR PURCHASE oc::::::::::::: s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX c / o ACCOUNTS PAYABLE 120 LOWERY PLACE S . E . FT. WALTON BEACH, FLORIDA 32548 PHONE (850)833-6320 FAX (850)833 - 6319 PURCHASING AGENT INSTRUCTIONS TO VENDOR : NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT. Packet Pg. 770  lusb Software Corporation - Driving Simulators Aplusb Software Corporation - Driving Simulator PO BOX 8117 Invoice MYRTLE BEACH, SC 29578 (843)492-0091 lbreland@aplusbsoftware.com http://www .aplusbsoftware.com Bob Jones Crestview High School 1250 N Ferdon Blvd Crestview, FL 32536 United States ~lease detach top portion and return with_your pay ment. ·>< • SIMURIDE PE-l (Professional Edition One-Monitor) Driving Simulator Software 12 (includes the Road Rules and the CDL Manual software as a Bonus) • STEERING WHEEL G27 (includes gear-shifter & pedals) 12 359.00 4,308.00 • Shipping and Handling; some items may be shipped from different locations. 1 900.00 900.00 • Discount if paid by Check or Bank Transfer. -4,808.00 -4,808.00 THIS INVOICE IS VALID FOR 30 DAYS FROM THEDA TE ISSUED. Currency is in USD. While AplusB Software Corporation offers a two-year warranty and technical support on all software, the third-party hardware manufacturer provides technical support and a one-year warranty for their products. Packet Pg. 771 THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V0000081816 Purchase Order Invoice Date Invoice Amount 14003949 04/29/2014 MARCH'14 PO 14003949 2,691.95 14003950 04/29/2014 MARCH'14 PO 14003950 1,535.64 14003951 04/29/2014 MARCH'14 PO 14003951 1,068.61 14003952 04/29/2014 MARCH' 14 PO 14003952 1,395.01 14003953 04/29/2014 MARCH'14 PO 14003953 35.92 14003954 04/29/2014 MARCH'14 PO 14003954 3,195.72 14003955 04/29/2014 MARCH'14 PO 14003955 2,455.52 14003956 04/29/2014 MARCH'14 PO 14003956 303.50 14003957 04/29/2014 MARCH' 14 PO 14003957 3,576.53 14003958 04/29/2014 MARCH'14 PO 14003958 1,427.47 14003959 04/29/2014 MARCH'14 PO 14003959 2,474.70 14003960 04/29/2014 MARCH' 14 PO 14003960 2,001.02 14003961 04/29/2014 MARCH'14 PO 14003961 456.28 14003962 04/29/2014 MARCH'14 PO 14003962 1,117.27 14003963 04/29/2014 MARCH'14 PO 14003963 8,586.85 14003964 04/29/2014 MARCH'14 PO 14003964 1,854.08 14003965 04/29/2014 MARCH'14 PO 14003965 645.20 14003966 04/29/2014 MARCH'14 PO 14003966 218.56 14003967 04/29/2014 MARCH'14 PO 14003967 4,073.35 14003968 04/29/2014 MARCH'14 PO 14003968 150.00 14003969 04/29/2014 MARCH'14 PO 14003969 1,281.93 14003970 04/29/2014 MARCH'14 PO 14003970 1,123.16 14003971 04/29/2014 MARCH'14 PO 14003971 1,358.28 14003973 04/29/2014 MARCH'14 PO 14003973 8.40 14003974 04/29/2014 MARCH' 14 PO 14003974 1,592.77 14003975 04/29/2014 MARCH'14 PO 14003975 5,995.76 14003976 04/29/2014 MARCH'14 PO 14003976 887.04 14003977 04/29/2014 MARCH' 14 PO 14003977 3,679.37 14003978 04/29/2014 MARCH'14 PO 14003978 2,079.00 14003979 04/29/2014 MARCH' 14 PO 14003979 203.56 14003980 04/29/2014 MARCH'14 PO 14003980 7,727.28 14003981 04/29/2014 MARCH'14 PO 14003981 109.76 14003983 04/29/2014 MARCH'14 PO 14003983 89.68 14003984 04/29/2014 MARCH' 14 PO 14003984 3,936.61 14003985 04/29/2014 MARCH'14 PO 14003985 902.09 14003986 04/29/2014 MARCH'14 PO 14003986 6,214.92 14003988 04/29/2014 MARCH' 14 PO 14003988 4,255.86 14003989 04/29/2014 MARCH'14 PO 14003989 2,627.28 14003990 04/29/2014 MARCH'14 PO 14003990 52.18 14003991 04/29/2014 MARCH' 14 PO 14003991 1,258.18 14003992 04/29/2014 MARCH' 14 PO 14003992 4,730.49 14003993 04/29/2014 MARCH'14 PO 14003993 158.95 14003994 04/29/2014 MARCH'14 PO 14003994 693.69 14003995 04/29/2014 MARCH'14 PO 14003995 419.40 Check Date 05/01/2014 ICheck Number 771569 !TOTAL 90,648.82 THE SCHOOL BOARD OF OKALOOSA COUNTY Check Date Accounts Payable FINANCE OFFICE 05/01/2014 Bank of Amenca 120 LOWERY PLACE 63-4 /630 FL • 305 FORT WALTON BEACH , FL. 32548 771569 PHONE 850-833-7652 *****************************NINETY SIX HUNDRED FORTY EIGHT DOLLARS AND PAY BANK OF AMERICA PO BOX 15731 TO THE WILMINGTON DE 19886-5731 ORDER OF NOT VALID AFTER 90 DAYS FROM DATE Packet Pg. 772 r. Wr: I" v ru n  P.O. # 14003951 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX DATE 04 28 2014 c / o PURCHASING DEPARTMENT MO . DAY YR. 120 LOWERY PLACE S.E . 0041 60002 FT . WALTON BEACH, FLORIDA 32548 (COST CNTR . ) (REQ . NUMBER) PHONE (850)833 - 7668 FAX (850)833-6327 REQUISITION REQUESTED BY: T!...O~M~S~H!!-'IP~P_ _ _ _ _ _ _ _ __ (PRINCIPAL / DEPARTMENT HEAD) v BANK OF AMERICA s BAKER SCHOOL E PO BOX 5310 1 H 1369 14TH STREET N PHOENIX AZ 85072-3101 I BAKER FL 32531 p D PHONE: 850-689-7279 0 R T 0 VENDOR NO . SHIP TO FUND FUNCTION OBJECT COST CNTR. PROJECT NO. AMOUNT V0000081816 0041 1010 5100 0510 0041 752.77 1010 5100 0510 0041 3160 103.46 1010 5100 0510 0041 4003 199.90 0 7300 0510 0041 12.48 I1~~ - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - - UNIT PRICE - - - AMOUNT -- 1 Posting Period for MARCH 1 EACH 1068.6100 1 068.61 DELIVERY DATE ' TERMS F.O . B . I PAGE 1TOTAL $ 1,068.61 I DESTINATION FLORIDA SALES TAX EXEMPT . NO 85-8012622245C-5 MAIL ORIGINAL ITEMIZED INVOICE TO: APPROVED FOR PURCHASE -=::::::::::::: s~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX c/o ACCOUNTS PAYABLE 120 LOWERY PLACE S.E . FT . WALTON BEACH, FLORIDA 32 548 PHONE (850)833-6320 FAX (850)833-6319 URCHASING AGENT INSTRUCTIONS TO VENDOR: NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE VENDOR COPY Packet Pg. 773  Grp Name Card Embossed Line 1 Card Last 4 Digits Post Date Purchase Date Comments Vendor Name Item Number Item GL Combination Item Total Amount 1198 03/10/2014 03/06/2014 (PAUL, FRANCESCA, 03/31/14 09:45) Signed OFFICE DEPOT#1214 1010.5100.0510.0041 .. Off: 3/31 31 .94 31.94 1198 03/12/2014 03/10/2014 (PAUL, FRANCESCA, 03/31/14 09:45) Signed COPY PRODUCTS COMPANY CRE 1010.5100.0510.0041 .. Off: 3/31 210.20 210.20 J 1198 03/12/2014 03/11/2014 (PAUL, FRANCESCA, 03/25/14 07:25) Faculty PARTYCITY.COM Funds; (PAUL, FRANCESCA, 03/31/14 09:45) 1010.5100.0510.0041 .. Signed Off: 3/31 ' 127:59 127.59 1198 03/14/2014 03/12/2014 (PAUL, FRANCESCA, 03/25/14 07:25) Burlison OFFICE DEPOT #1214 1010.5100.0510.0041 .. internal; (PAUL, FRANCESCA, 03/31 /14 09:45) Signed Off: 3/31 30.16 30.16 v' 1198 03/19/2014 03/18/2014 (PAUL, FRANCESCA, 03/25/14 07:26) IDEAS PAYPAL FREEDOM 1010.5100.0510.0041 .. internal; (PAUL, FRANCESCA, 03/31 /14 09:45) Signed Off: 3/31_ 32.50 , 32.50 v 1198 03/20/2014 03/20/2014 (PAUL, FRANCESCA, 03/31114 09:45) Signed LINGUISYSTEMS INC 1 1010.5100.0510 .0041 .3160. Off: 3/31 31 .95 _, 03/21/2014 03/20/2014 (PAUL, FRANCESCA, 03/31/14 09:45) Signed PAYPAL COASTSAFETY 1 1010.5100.0510.0041.4003. Off: 3/31 199.90 199.90 03/19/2014 , r-RANCESCA, 03/31/14 09:45) Signed 1 Off: 3/31 OFFICE DEPOT #1214 1010.7300.0510 .0041.. 12.48 J 12.48 1198 03/24/2014 03/20/2014 (PAUL, FRANCESCA, 03/25/14 07:27) Volleyball GULF COAST OFFICE PRODUCT 1 1010.5100.0510.0041 .. internal Packet Pg. 774 Medley internal; (PAUL, FRANCESCA, 03/31114 09:45) Signed Off: 3/31 80.34 80.34 / PAUL, FRANCESCA 2 of 3 2014-04-07 10:21 :17 Order #1 00000180 Order Date: March 20, 2014 Shipping Address Billing Address FRANCESCA PAUL FRANCESCA PAUL BAKER OKALOOSA SCHOOL DISTRICT 1369 14TH STREET 120 LOWERY PLACE SE BAKER, Florida , 32531 FORT WALTON BEACH, Florida. 32548 United States United States T: 8506835062 T: 8508337668 F8506897416 F: 8506897416 Shipping Method Payment Method Shiipping already added on product. - included Pay Pal Payer Email: paulf@mail.okaloosa .k12.fl.us Items Ordered PRODUCT NAME SKU PRICE QUANTITY SUBTOTAL Orange Heavy Duty P.V.C. Traffic Cones- 36 "Cones $19.99 Ordered: 10 $199.90 Options 36" Cones - No Collars Subtotal $199.90 Shipping & Handling $0.00 Grand Total $199.90 l 0. 5 1 1 Packet Pg. 775 THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V0000048650 Purchase Order Invoice Date Invoice Amount 14003669 05/13/2014 11049 3,867.00 Check Date 05/1 4/2 014 ICheck Number 771982 !TOTAL 3,867 . 00 THE SCHOOL BOARD OF OKALOOSA COUNTY Check Date Accounts Payable FINANCE OFFICE 05 /14/2014 Bank of Amenca 120 LOWERY PLACE 63-4 /630 FL 305 FORT WALTON BEACH , FL. 32548 771.982 ;;gog~~I()P¥~000 PHONE 850-833-7652 ********************************THREE EIGHT HUNDRED SIXTY SEVEN DOLLARS AND PAY TO THE A PLUS B SOFTWARE CORPORATION PO BOX 8117 MYRTLE BEACH SC 29578 **VOID** ORDER OF NOT VA LID AFTER 90 DAYS FROM DATE Packet Pg. 776  p. 0. # 14003669 THE SCHOOL BOARD OF OKALOOSA COUNTY FT . WALTON BEACH ADMINISTRATION COMPLEX DATE 04 01 2014 c/o PURCHASING DEPARTMENT , MO . DAY YR . 1:2 0 LOWEL .PLACE S . E . 0041 14047 FT . WALTON BEACH, FLORIDA 32548 /~ _! (COST CNTR . ) (REQ. NUMBER) PHONE (850)833-7668 FAX (850)833-6327 11~ REQUISITION - I REQUESTED BY: T'-'O=M:. . :S=<.:H. .!CI'-!..P. !. P_ _ _ _ _ _ _ __ (PRINCIPAL / DEPARTMENT HEAD) A PLUS B SOFTWARE CORPORATION s BAKER SCHOOL 2701 S OCEAN BLVD H 1369 14TH STREET MYRTLE BEACH sc 29577 I BAKER FL 32531 p PHONE: 850-689-7279 ATTN: YOLANDA RODRIGU T 0 FUND FUNCTION OBJECT COST CNTR . PROJECT NO . 1010 5100 0643 0041 4003 1010 5100 0642 0041 4003 1010 5100 0692 0041 4003 SIMURIDE PE ONE-MONITOR 2012 ALSO ROAD RULES WHEEL G27 l EA 359.0000 359 . 0 0 INCLUDES GEAR SHIFTER AND S I GNAL S I MULATOR SEAT l EA 1479.0 0 00 147 9 .00 -s l EA 199 . 0000 199.00 SI MULATOR COMPUTER l EA 550.0000 550. 0 0 KEYBOARD, MOUSE, SPEAKERS INCLUDED INVOI CE NO 1104 9C 6 SHI PPI NG l EA 4 80.0000 48 0 . 00 EXEMPTED PURCHASE 6A -l . 012 ( 11) (B) DELIVERY DATE TERMS F . O. B . PAGE DESTINATION MAIL ORIGINAL ITEMIZED INVOICE TO: FLORIDA SALES APPROVED FOR PURCHASE oc::::::::::::: s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT . WALTON BEACH ADMINISTRATION COMPLEX c / o ACCOUNTS PAYABLE 120 LOWERY PLACE S . E. FT. WALTON BEACH, FLORIDA 32548 PHONE (850)833-6320 FAX (850)833-6319 PURCHASING AGENT INSTRUCTIONS TO VENDOR: NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT. Packet Pg. 777  Aplusb 'Software Corporation - Driving Simulators Aplusb Software Corporation -Driving Simulator PO BOX 8117 Invoice MYR1LE BEACH, SC 29578 (843)492-0091 lbreland@aplusbsoftware.com http://www .aplusbsoftware.com Steve Combest Baker School 1369 14th Street Baker, FL 32531 . .. . . . . X . Please detach top portion and return with your payment. · >< • SIMURIDE PE-l (Professional Edition One-Monitor) Driving Simulator Software 1 800.00 800.00 (includes the Road Rules and the CDL Manual software as a Bonus) • Shipping and Handling 35.00 35.00 • Can hold 3 monitors, computer, steering wheel, pedals, and gear shifter (all not 1,479.00 1,479.00 included). Our new designed cockpit has 2 wheels at the front and can be moved easily by one person. • Simulator Seat shipping 350.00 350.00 • Monitor (22 inch) 199.00 199.00 • Shipping and Handling 15.00 15.00 • Simulator Computer (keyboard/mouse/speakers incl) 550.00 550.00 • Shipping and Handling 40.00 40.00 • Steering wheel (includes gear-shifter & pedals) 359.00 359.00 • Shipping and Handling 40.00 40.00 THIS INVOICE IS VALID FOR 30 DAYS FROM THE DATE ISSUED. Currency is in USD. While AplusB Software Corporation offers a two-year warranty and technical support on all software, the third-party hardware manufacturer provides technical support and a one-year warranty for their products. Packet Pg. 778  p. 0. # 14003669 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX DATE 04 01 2014 c/o PURCHASING DEPARTMENT MO. DAY YR . 120 LOWERY PLACE S.E. 0041 FT. WALTON BEACH , FLORIDA 32548 (COST CNTR. ) BER) PHONE (850)833-7668 FAX (850)833-6327 REQUISITION REQUESTED BY: T!...O"'-!!.Mc..:S=<..:H....:;Ic:...P..:..P--L.---jr..r-~+----­ (PRINCIPAL f. v A PLUS B SOFTWARE CORPORATION s BAKER SCHOOL E 2701 S OCEAN BLVD H 1369 14TH STREET N MYRTLE BEACH SC 29577 I BAKER FL 32531 p D PHONE: 850-689-7279 0 ATIN: YOLANDA RODRIGU R T 0 VENDOR NO . SHIP TO FUND FUNCTION OBJECT COST CNTR . PROJECT NO . AMOUNT V0000048650 0041 1010 5100 0643 0041 4003 1479.00 1010 5100 0642 0041 4003 1588.00 1010 5100 0692 0041 4003 800.00 I1~~ - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - - UNIT PRICE - - - AMOUNT -- 1 SIMURIDE PE ONE-MONITOR 2012 1 EA 800 . 0000 800.00 SIM-1 INCLUDES ALSO ROAD RULES AND CDL MANUAL SOTWARE 2 STEERING WHEEL G27 lEA 359.0000 359.00 INCLUDES GEAR SHIFTER AND PEDALS 3 PROFESSIONAL SIMULATOR SEAT 1 EA 1479.0000 1479.00 APLB-S 4 22 INCH MONITOR 1 EA 199.0000 199.00 5 SIMULATOR COMPUTER 1 EA 550.0000 55 0.00 KEYBOARD, MOUSE, SPEAKERS INCLUDED INVOICE NO 11049C 6 SHIPPING 1 EA 480.0000 480.00 EXEMPTED PURCHASE 6A-1. 012 (11) (B) F~.c:·c..'r,ne:n I I ~ A'l 8 ?_0\4 B~ DELIVERY DATE ITERMS F.O.B. I PAGE I TOTAL $ 3,867.00 I DESTINATION SCHOOL I DEPARTMENT USE ONLY FLORIDA SALES TAX EXEMPT . NO 85-8012622245C-5 CERTIFICATION OF RECEIPT APPROVED FOR PURCHASE I CERTIFY THAT ITEM/S INDICATED WITH CHECK MARK ON THIS P.O. HAVE BEEN RECEIVED AND ARE APPROVED FOR PAYMENT. ITEM/S MARKED WITH A "C" HAVE NOT BEEN RECEIVED AND ARE NOT APPROVED FOR PAYMENT. Dat e: ~ ) I("-..'.-~.- \_\ ,l_' • INSTRUCTIONS TO VENDOR: ON REVERSE SIDE PURCHASING AGENT NOT VALID UNLESS COUNTERSIGNED By: ,.~ J ( j ~ RECEIVING DEPT. ( ~---- Packet Pg. 779 -- - ( ~ THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V0002854820 Purchase Order Invoice Date Invoice Amount 14003340 05/20/2014 705932 6,009.01 14003340 05/20/2014 708019 6,989.78 14004118 05/20/2014 709410 915.81 Check Date 05/21/2014 ICheck Number 772177 !TOTAL 13,914.60 THE SCHOOL BOARD OF OKALOOSA COUNTY Chec k Date Accounts Payable FINANCE OFFICE 05/21/2014 Bank of Amenca 120 LOWERY PLACE 63-4 /630 FL • 772177 305 FORT WALTON BEACH , FL. 32548 PHONE 850-833-7652 *************************THIRTEEN NINE HUNDRED FOURTEEN DOLLARS AND PAY FLA SCH BOOK DEPOSITORY PO BOX 6578 TO THE JACKSONVILLE FL 32236 ORDER OF NOT VA LID AFTER 90 DAYS FROM DATE Packet Pg. 780  p •0 • # 14004118 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMI NISTRATION COMPLEX DATE 05 07 2014 c/~ PU~CHASING DEPARTMENT MO . DAY YR . 120 LOWERY PLAOE S .·E , 0581 00325 FT . WALTON BEACH, FLORIDA 32548 (COST CNTR . } (REQ . NUMBER) PHONE - (850)833-7668 FAX (850)833-6327 REQUISITION STED BY : C~IN_!!D::..,Y!.._.o,G<!.A.!-'TC..OE:..::S<-.__ _ _ _ _ _ __ (PRINCIPAL I DEPARTMENT HEAD ) FLA SCHOOL BOOK DEPOSITORY s CHOCTAWHATCHEE HIGH PO BOX 6578 H 110 RACETRACK ROAD NW JACKSONVILLE FL 32236 I FORT WALTON BEACH FL 32547 p PHONE: 850-833-3614 ATTN : BERNICH T 0 FUND FUNCTION OBJECT COST CNTR . PROJECT NO . 1010 5100 0510 0581 4003 2 44 .98 0 0 44.9 8 DELIVERY DATE TERMS F.O.B . PAGE DESTINATION MAIL ORIGINAL ITEMIZED INVOICE TO: FLORIDA SALES TAX APPROVED FOR PURCHASE ~ s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT . WALTON BEACH ADMINISTRATION COMPLEX c / o ACCOUNTS PAYABLE 12 0 LOWERY PLACE S . E . FT . WALTON BEACH , FLORIDA 32548 PHONE (850)833-6320 FAX (850}833 - 6319 PURCHASING AGENT INSTRUCTIONS TO VENDOR: NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT. Packet Pg. 781  INVOICE FLORIDA SCHOOL BOOK I;:>~POSITORY, INC. PAYMENTS/CORRESPONDENCE: RETURNS: PO Box 6578 1125 Ellis Road N Jacksonville FL 32236 Jacksonville FL 32254 Tel (904) 781-7191 Fax (904) 781-3486 14004118 (800) 447-7957 www.fsbd.com Bill To Account # 0000046 0000046 04605-81 OKALOOSA SCHOOL DISTRICT CHO.CTAWH-.\TCHEE HIGH St"HOOL ACCOUNTS PAYA BU~ 110 NW RAC ETRACK RD 120 LOWERY PLACE SE FT WAt. TON BE A·CH, - Fl FT ~ALTON BEACH, fl 3!:5 47 32548 ATTN: SCOTT HUERK~MP LN TITLE QTY DESCRIPTION SHIP QTY PRICE A. MOU ' T 1 71-930-1 15 DRIV E RIGHT 201 0 PRENTICE HA'LL 15 59 .. 97 8 99.5 5 MAY J l 2614 8 99.55 16.2 6 20 2 1 899.5 5 1 5 3 6 43 3 8 28 .9 5 TERMS NET 30 DAYS Se0o PLEASE RETURN REMITTANCE COPY WITH PAYMENT RETl!RNS ACCEPTED WITHOUT AUTHORIZATION) . ~1~--------91-5-.3-1~ Packet Pg. 782 ORIGINAL INVOICE  p •0 • # 14004118 THE SCHOOL BOARD OF OKALOOSA COUNTY ~T . WALTON BEACH ADMINISTRATION COMPLEX DATE 0 • 05 07 c/o PURCHASING DEPARTMENT MO. DAY YR. 120 LOWERY PLACE · s·. EJ. . 0581 00325 FT .. WALTON BEACH, FLORIDA 32548 (COST CNTR . ) (REQ . NUMB PHONE (850)833-7668 FAX (850)833-6327 REQUISITION REQUESTED BY : C=:,I!.!.,N~D::.._Y~G!.!.A!..!T..=E:.::S~-------­ (PRINCIPAL / DEPARTMENT HEAD) v FLA SCHOOL BOOK DEPOSITORY s CHOCTAWHATCHEE HIGH E PO BOX 6578 H 110 RACETRACK ROAD NW N JACKSONVILLE FL 32236 I FORT WALTON BEACH FL 32547 p D PHONE: 850-833-3614 0 ATTN : BERNICH R T 0 VENDOR NO. SHIP TO FUND FUNCTION OBJECT COST CNTR . PROJECT NO. AMOUNT V0002854820 0581 1010 5100 0510 0581 4003 944.53 ITEM NO. - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - - UNIT PRICE - - - AMOUNT -- 1 DOC 134071 DRIVER ED BOOKS 1 EACH 89 9.5 500 8 99 .55 2 SHIPPING 1 EACH 44.9800 44 .98 ~ MAY 15201 ~ i· ----- I DELIVERY DATE ITERMS F.O.B . I PAGE I 944.53 I DESTINATION TOTAL $ SCHOOL I DEPARTMENT USE ONLY FLORIDA SALES TAX EXEMPT. NO 85-8012622245C-5 CERTIFICATION OF RECEIPT APPROVED FOR PURCHASE '~~ I CERTIFY THAT ITEM/S INDICATED WITH CHECK MARK ON THIS P.O. HAVE BEEN RECEIVED AND ARE APPROVED FOR PAYMENT. ITEM/S MARKED WITH A "C" HAVE NOT BEEN RECEIVED AND ARE NOT APPROVED FOR PAYMENT. PURCHASING AGENT ~ INSTRUCTIONS TO VENDOR: NOT VALID UNLESS COUNTERSIGNED Date: ON REVERSE SIDE By: RECEIVING DEPT. Packet Pg. 783 THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V0000081816 Purchase Order Invoice Date Invoice Amount 14004344 05/28/2014 APR'14 PO 14004344 10.92- 14004328 05/28/2014 APR '14 PO 14004328 5,994.20 14004329 05/28/2014 APR '14 PO 14004329 929.60 14004330 05/28/2014 APR '14 PO 14004330 2,256.20 14004331 05/28/2014 APR'14 PO 14004331 53 . 94 14004332 05/28/2014 APR'14 PO 14004332 6,167.32 14004333 05/28/2014 APR '14 PO 14004333 2,037.77 14004334 05/28/2014 APR'14 PO 14004334 557.48 14004336 05/28/2014 APR'14 PO 14004336 2,441.44 14004337 05/28/2014 APR'14 PO 14004337 1,657.46 14004339 05/28/2014 APR '14 PO 14004339 3,628 . 53 14004340 05/28/2014 APR '14 PO 14004340 982.96 14004342 05/28/2014 APR '14 PO 14004342 171.90 14004343 05/28/ 2014 APR '14 PO 14004343 1,185.26 14004345 05/28/2014 APR'14 PO 14004345 5,104.55 14004346 05/28/2014 APR'14 PO 14004346 283.07 14004347 05/28 / 2014 APR '14 PO 14004347 875.57 14004348 05/28/2014 APR '14 PO 14004348 779.72 14004349 05 / 28/2014 APR '14 PO 14004349 2,791.85 14004350 05 / 28/2014 APR'14 PO 14004350 7,916.44 14004351 05 / 28/2014 APR' 14 PO 14004351 1,794.90 14004352 05/28/2014 APR '14 PO 14004352 2,411.53 14004354 05/28/2014 APR'14 PO 14004354 151.05 14004355 05 / 28/2014 APR '14 PO 14004355 6,118.68 14004357 05 / 28/2014 APR '14 PO 14004357 67.96 14004358 05/28/2014 APR'14 PO 14004358 2,905.14 14004359 05/28/2014 APR'14 PO 14004359 996.09 14004360 05/28/2014 APR '14 PO 14004360 3,277 . 54 14004361 05/28/2014 APR '14 PO 14004361 14,534.83 14004362 05/28/2014 APR '14 PO 14004362 578.36 14004364 05/28/2014 APR'14 PO 14004364 4,791.49 14004366 05/28/2014 APR' 14 PO 14004366 820.40 14004367 05/28/2014 APR' 14 PO 14004367 3,755.37 14004368 05/28/2014 APR '14 PO 14004368 185.29 14004369 05/28/2014 APR'14 PO 14004369 1,568.32 14004370 05 / 28/2014 APR'14 PO 14004370 1,216.06 14004371 05 / 28/2014 APR '14 PO 14004371 2,024.65 14004372 05/28/2014 APR'14 PO 14004372 795.00 14004373 05/28/2014 APR '14 PO 14004373 5 , 303 . 42 14004374 05/28/ 2014 APR '14 PO 14004374 2,322.29 14004375 05/28/2014 APR '14 PO 14004375 2,408.63 14004376 05/28 / 2014 APR '14 PO 14004376 645.83 14004377 05/28/2014 APR '14 PO 14004377 6,608.88 14004378 05/28/2014 APR'14 PO 14004378 195.35 Check Date 05/28/2014 ICheck Number 772277 !TOTAL 111,281.40 THE SCHOOL BOARD OF OKALOOSA COUNTY Check Date Accounts Payable FINANCE OFFICE 05/28/2014 Bank of Amen ca 120 LOWERY PLACE 63-4 /630 FL • 305 FORT WALTON BEACH. FL. 32548 772277 ~~og~~I€JP¥q_Ooo PHONE 850-833 -7652 ****************ONE HUNDRED ELEVEN TWO HUNDRED EIGHTY ONE DOLLARS AND PAY TO THE BANK OF AMERICA PO BOX 15731 WILMINGTON DE 19886-5731 **VOID** ORDER OF NOT VA LID AFTER 90 DAYS FROM DAT E ~ CHECK NO._ _ L,. ·. Packet Pg. 784 WIRE 1 L!ElJ  p •0 • # 14004361 THE SCHOOL BOARD OF OKALOOSA COUNTY FT . WALTON BEACH ADMINISTRATION COMPLEX DATE 05 27 2014 c / o PURCHASING DEPARTMENT MO. DAY YR . 120 LOWERY PLACE S . E . 0581 60021 FT . WALTON BEACH, FLORIDA 32548 (COST CNTR . ) (REQ . NUMBER ) PHONE ( 8 50)833-7668 FAX (850)833-6327 REQUISITION REQUESTED BY : C='-N.:.::D::....Y:.......:::G::.:..A.!..!T_,E..,S'---------- 1 (PRINCI PAL / DEPARTMENT HEAD) v BANK OF AMERICA s CHOCTAWHATCHEE HIGH E PO BOX 53101 H 110 RACETRACK ROAD NW N PHOENIX AZ 85072-3101 I FORT WALTON BEACH FL 32547 p D PHONE: 850-833-3614 0 R T 0 VENDOR NO . SHIP TO FUND FUNCTION OBJECT COST CNTR . PROJECT NO . AMOUNT V0000081816 0581 1010 5100 0331 0581 7055 1002.96 1010 5100 0370 0581 7055 194.34 1010 5100 0510 0581 352.95 1010 5100 0510 0581 3105 270.29 1010 5100 0510 0581 3109 74.79 1010"'"'"' 5100*"'"' 0510"'*"' 0581 "'""" 3160"'""" 469.55 ITEM NO. - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - - UNIT PRICE - - - AMOUNT -- 1 Post i ng Per iod for APRIL 1 EACH 14534.8300 1453 4 .83 DELIVERY DATE ITERMS F . O. B . I PAGE I TOTAL $ 14,534.83 I DESTINATION FLORIDA SALES TAX EXEMPT . NO 85-8012622245C-5 MAIL ORIGINAL ITEMIZED INVOICE TO: APPROVED FOR PURCHASE ---=::::::::::: l~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT . WALTON BEACH ADMINISTRATION COMPLEX c / o ACCOUNTS PAYABLE 120 LOWERY PLACE S.E. FT . WALTON BEACH, FLORIDA 32548 PHONE (850)833-6320 FAX (850)833-6319 PURCHASING AGENT INSTRUCTIONS TO VENDOR: NOT VALID UNLES S COUNTERSIGNED ON REVERSE SIDE VENDOR COPY Packet Pg. 785 Office Supplies: Office Products and Office Furniture: Office Depot Page 1 of 1 Office DEPOT. Order Detail Order Information Order Number. 703758533.001 Status: Shipped Order Date: 04/0212014 Shipped Date: Ordered By: CBELCHER1 View Carton Details and Proof of Delivery Last Modified By: CBELCHER1 Delivery Date!Time: 04/0912014 Last Modified On: 04/0412014 08:30AM - 05:00 PM Shipping Method: via Standard Comments: KEN BERNICH Shipping Information Billing Information Shi pping Address: Billing Contact: CHOCTAWHATCHEE HIGH CINDY BELC HER 110 RACETRACK RD NW (B50)833-3614Ext.0629 FORT WALTON BEACH, FL32547-1692 USA PO Number 0581 Cost Center 0581 Payment Method: Credit card Credit Card Number: •"" """" '" Amount: $95.95 Order Summary Your Reorder Price I Description Quantity BIO Shipped Total Price I Unit Unit Elite Screens Manual Wall and Ceiling $95.950 I each 0 1 $95.95 $93.951 each Item# 31499BProj ection Screen Comments: Subtotal : $95.95 Delivery Fee: $0.00 Miscellaneous: $0.00 Taxes: ~ Total : ~ Related Orders & Returns Order number Total Order Date Delivery Date Status 703758259-001 $412.59 04/0212014 04/03/2014 Shipped Order number Total Order Date Delivery Date Status 703758533-001 $95.95 04/02/2014 04109/2014 Shipped Copyright C> 2014 by Office Depot. Inc. All rights reserved. Prices shown are in U.S. ~Iars . Please login for your pridng . Prices are subjed to change. AU use of the site is subject to the Terms of Use. Prices and offers on www.officedepot.com may not apply to purchases made on buslness .officedepot.com. See Terms and Conditions for details. . . l Packet Pg. 786 J;: / 1 /"){)1 11 Office Supplies: Office Products and Office Furniture: Office Depot Page 1 of2 Office DEPOT. Order Detail Order Information Order Number. 703758259-001 Tracking: 1Z54V8630342111188 Order Date: 04/0212014 Ordered By: CBELCHER1 Status: Shipped : Last Modified By: CBELCHER1 Shipped Date: Last Modified On: 04/03/2014 View Carton Details and Proof of Delivery Delivery DalefTime: 04/03/2014 08:30 AM - 05:00 PM Comments: KEN BERNI CH Shipping Information Billing Information Shi pping Address: B il ling Cont act: CHOCTAWHATCHEE HIGH CINDY BELCHER 110 RACETRACK RD NW (850)833-3614Ext.0629 FORT WALTON BEACH , FL32547-1692 USA PO Number 0581 Cost Center 0581 Payment Method: Credit card Credrt Card Number: - - Amount: $412.59 Order Summary Your Reorder Description Quantity B/0 Shipped Total Price I Unit Price I Unit X-Acto® By Boston® School Pro"' Electric $40.590 2 0 2 $81 .18 $40.59/ each Item # 595671 Pencil Sharpener /each .l lfal*IIE· , Comments: Office Depot® Brand 3-Hole Adjustable Punch, $6.800 I each 0 1 $6.80 $6.80 /each Item # 427151 Black \CIContr.ctltoms Comments: 3M"' Highland"' Masking Tape, 314" x 2160" $0.830 /roll 4 0 4 $3.32 $0.83/roll tt .' Item # 666529 ~fj ....... Co ntr.1ct Items Comments: Office Depot® Brand Perforated Writing Pads, 8 $7 .730 0 1 $7.73 $7.73/ dozen 1/2" x 11 3/4" , Legal Ruled, 50 Sheets, White, /dozen Item# 305466Pack Of 12 Pads !lEST-I£ Comments: ,....,. Office Depot® Brand Side-Application Correction Tape, 1 Line x 394", Assorted Colors, Item # 699459Pack Of 6 BUT\oW..l.l£ $3.480 I pack 2 0 2 $6.96 $3.48/pack Comments: Office Depot® Brand Wood Pencils, #2 Medium $2.880 I box 5 0 5 $14.40 $2.88/ box / Item # 733801 Soft Lead, Pack Of 72 8£ST-IIE Comments: Packet Pg. 787 C / 1 /'1 £\1 A Office Supplies: Office Products and Office Furniture: Office Depot Page 2 of2 Your Reorder Description Price 1 Unit Quantity B/0 Shipped Total Price I Unit EXPO® White Board Cleaner, 8 Oz. $1.490 I each 6 0 6 $8.94 $1 .49/ each Item # 204057 ,~contr•ctlt•ms Comments: HP 56, Black Original Ink Cartridge (C6656AN) $16.890 10 0 10 $168.90 $16.89/ each Item# 419672 /each ~'.. IIESTIIILIJE (tJcontains recycled content Comments: -- HP 57, Tricolor Original Ink Cartridge (C6657AN) $28.590 4 0 4 $114.36 $28.59/ each Item# 154605 /each Comments: Subtotal: $412.59 Delivery Fee: $0.00 Miscellaneous: $0.00 Taxes: Total : Related Orders & Returns Order mimtier Total Order Date Delivery Date Status 703758259-001 $412.59 04/0212014 04/0312014 Shipped Order number Total Order Date Delivery Date Status 703758533-001 $95.95 04/0212014 04/0912014 Shipped Copyright Cl 2014 by Office Depot, Inc. All rights reserved. Prices shown are in U.S. Dollars. Please login for your pridng . Prices are subject to change. All use of the site is subject to the Terms of Use. Prices and offers on www.officedepot.com may not apply to purchases made on business .officedepol.com. See Terms and Conditions for details . ( J ,- Packet Pg. 788 https://business.officedeoot.cornlorderhistorv/orderHistorvDetl'lil .cin?ici=7017'iR?'iQ-1 Rrvml 'i /1/')() 14  ORDER NUMBER 43198-1 PAGE# 1 PICKING TICKET DATE 04/08/2014 SHIP VIA UPGC PROCESS CODE 4-JRZ 607 14th Street NW PHONE: 800.305.7233 FAX 800.377.8999 Suite 201 CUSTOMER ID 36450-0 Washington, DC 20005 Processing Date 04/09/2014 Choctaw High School Choctaw High School Ken Bamich Ken Bamich 11 0 Racetrack Rd 11 0 Racetrack Rd Fort Walton Beach, FL 32547 Fort Walton Beach, FL 32547 (850)833-3614 Ext: (850)833-3614 Ext: BIN LOC QTY ITEM# DESCRIPTION QTY QTY UNIT TOTAL SHIPPED ORD B/0 PRICE PR IC E DFLT **221 DRIVER EDUCATION - DVD SET -VOL 1 & VOL 2 0 39.95 39 95 E-060 216 - DRIVER EDUCATION -VOL 2 - DVD 0 E-043 967 DRIVER EDUCATION -VOL 1 - DVD 0 E-010 213 SIGNS SIGNALS AND MARKINGS - DVD 0 19.95 19 95 pp 200 JUST ANOTHfR .SATURDAY NIGHT- DVD 0 14 95 i4 95 CARDHOLDER INVOICE DATE INVOICE NO. INVOICE AMi'. SCHOOL NAME c \;\S _p-- __ _ FUNDING CODE \ O\ o S \t60S i o6'5~ \ BATCH ORDER TOTAL CREDIT CARD NUMBER PAYMENT TYPE ! 040907 86.80 - . . VI j SUBTOTAL SALES TAX 74 .85 0.00 SHIPPING 11 .95 HANDLING 0.00 i MISCELLANEOUS DEPOSIT 0.00 - ·----·-· _j I CHARGE AMOUNT BALANCE DUE !_ _ _ ____ ··· · (_S7 f> o' ut_ Ll}llllj 0410004319800101 Packet Pg. 789  FB160 F606 SCHOOL DISTRICT-001-2014 JOURNAL REPORT BY ACCOUNT MACD9205 07/09/2014 15:07 PAGE- 1 Request Journal Entry DATE ENTRY PG TY DESCRIPTION/SOURCE ST N LA FUND.GLCD.FUNC.R/OB.CNTR.PROJ DEBIT CREDIT 1099 . 06042014 500063 004 CD BATCH CASH DISBURSEMENTS p X 1010 . 1530.5100.0644.0581.4003 489.00 DATE AMOUNT NUMBER BANK VENDOR CHK: 06042014 8248.40 00077<2548 1113 C !NV: 06032014 489.00 l~-006S6089 Vl000002522 HOWARD TECHNOLO P PO : 04042014 857.00 14003712 058100303 Vl000002522 HOWARD TECHNOLO 005 CD BATCH CASH DISBURSEMENTS p X 1010.1530.5100.0644.0581.4003 171. 00 DATE AMOUNT NUMBER BANK VENDOR CHK : 06042014 8248.40 000772.548 1'113 C !NV: 06032014 171. 00 14-0.0656213 Vl000002522 HOWARD TECHNOLO P PO : 04042014 857 . 00 14003712 058100303 V1000002522 HOWARD TECHNOLO 006 CD BATCH CASH DISBURSEMENTS p X 1010.1530 . 5100.0644.0581 . 4003 17 . 00 DATE AMOUNT NUMBER BANK VENDOR CHK : 06042014 8248.40 (000772"5"48 1113 C !NV: 06032014 17.00 14-0'0656308 V1000002522 HOWARD TECHNOLO P PO : 04042014 857.00 14003712 058100303 Vl000002522 HOWARD TECHNOLO 007 CD BATCH CASH DISBURSEMENTS p X 1010 . 1530.5100.0644.0581.4003 33.00 DATE AMOUNT NUMBER BANK VENDOR CHK: 06042014 8248 . 40 0.00772548 1113 C INV: 06032014 33.00 14-0065631. 0 V1000002522 HOWARD TECHNOLO P PO : 04042014 857.00 14003712 058100303 Vl000002522 HOWARD TECHNOLO 008 CD BATCH CASH DISBURSEMENTS p X 1010.1530.5100.0644.0581.4003 31.00 DATE AMOUNT NUMBER BANK VENDOR CHK: 06042014 8248 .4 0 000772548 111 3 C !NV: 06032014 31.00 14-00656613 Vl000002522 HOWARD TECHNOLO P PO : 04042014 857 . 00 14003712 058100303 Vl000002522 HOWARD TECHNOLO 010 CD BATCH CASH DISBURSEMENTS p X 1010 .1 530.5100.0644.0581.4003 17.00 DATE AMOUNT NUMBER BANK VENDOR CHK: 06042014 8248 . 40 0'0'0772548 1113 C !NV: 06032014 17 . 00 14-00656827 V1000002522 HOWARD TECHNOLO P PO : 04042014 857 . 00 14003712 058100303 V1000002522 HOWARD TECHNOLO 011 CD BATCH CASH DISBURSEMENTS p X 1010.1530 . 5100 . 0644.0581 . 4003 99.00 DATE AMOUNT NUMBER BANK VENDOR CHK : 06042014 8248 . 40 000772548 1113 C !NV: 06032014 99.00 14-00656849 V1000002522 HOWARD TECHNOLO Packet Pg. 790 P PO : 04042014 857 . 0,0 14003712 058100303 V1000002522 HOWARD TECHNOLO 06042014 500063 857. o·o .00 * 06042014 857.00 .00 06112014 501050 001 CD BATCH CASH DISBURSEMENTS p X 1010 . 1530 . 5100 . 0510.0581.4003 748.68  FB160 F606 SCHOOL DISTRICT-001-2014 JOURNAL REPORT BY ACCOUNT MACD9205 07/09/2014 15:07 PAGE- 2 Request Journal Entry ,, DATE ENTRY PG TY DESCRIPTION/SOURCE ST N LA FUND . GLCD . FUNC . R/OB.CNTR . PROJ DEBIT CREDIT 1099 06112014 501050 001 DATE AMOUNT NUMBER BANK VENDOR CHK : 06112014 962.57 00'07). 27 4 9 1113 C !NV: 06112014 748 . 68 241960- Vl000003156 MERIDIAN EDUCAT P PO : 04022014 962.57 14003691 058100302 Vl000003156 MERIDIAN EDUCAT 002 CD BATCH CASH DISBURSEMENTS p X 1010.1530.5100 . 0510.0581.4003 2 13.89 DATE AMOUNT !'!UMBER,.. BANK VENDOR CHK : 06112014 962.57 0007_72 7 4} 1113 C !NV : 06112014 213.89 241960-1 V1000003156 MERIDIAN EDUCAT P PO : 04022014 962.57 14003691 058100302 Vl000003156 MERIDIAN EDUCAT 06112014 501050 962 . 57 .00 * 501062 001 CD BATCH CASH DISBURSEMENTS p X 1010.1530.7400.0677.0581 . 4003 5790.93 DATE AMOUNT NUMBER BANK VENDOR CHK: 06112014 5790 . 93 00077276·l 1113 C !NV: 06112014 5790.93 2014 525 Vl000002301 GULF COAST PARK P PO : 04252014 5790 . 93 14003937 058100313 Vl000002301 GULF COAST PARK 06112014 501062 5790 . 93 .00 * 06112014 6753.50 .00 ** REQUEST 001 TOTAL .00 7610.50 . 00 Packet Pg. 791  FB160 Req C F P H T I/E Sequence Fr--JE Nbr -To Dtl Sr REQUEST LOADED001 01 A Y B 2 I y D Lin Ty SL Fr---JE Date---To FUND.GLCD.FUNC.R/OB.CNTR.PROJ A .. xx xx mmddccyy mmddccyy X REQUEST LOADED 001 06012014 06302014 1010.1530. .4003 " Packet Pg. 792 THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V0000374850 Purchase Order Invoice Date Invoice Amount 14003709 06/03/2014 14-00090290 - 2,517. 60 - 14004121 06/03/2014 14-00091524 - 2, 808.80 - 14003709 06/03/2014 14-00656085 - 1,467.00 - i- .L'iUU.1 .L<I UO/ U.1/ <IU.L.,. ... .,.-vvoJovo~ 489.00 - 14003712 06/03/2014 14-00656213 - 171.00 - ~ 14003712 06/03/2014 14-00656308 - 17.00 - 14003712 06/03/2014 14-00656310 - 33.00 - 14003712 06/03/2014 14-00656613 - 31.00 - 1- 14003709 06/03/2014 14-00656649 - 598.00 - 14003712 06/03/2014 14-00656827 - - 17. 00 - ~- 14003712 06/03/2014 14-00656849- - 99.00 - Check Date 06/04/2014 ICheck Number 772548 !TOTAL 8,248.40 THE SCHOOL BOAIID OF OKALOOSA COUNTY Check Date Accounts Payable FINANCE OFFICE 06/04/2014 Bank of Amenca 120 LOWERY PLACE 63-4 /630 FL 772548 305 FORT WALTON BEACH . FL. 32548 PHONE 850-833-7652 ******************************EIGHT TWO HUNDRED FORTY EIGHT DOLLARS AND ~~og~~I €JP¥~Ooo PAY TO THE HOWARD TECHNOLOGY SOLUTIONS PO BOX 1590 LAUREL MS 39441 **VOID** ORDER OF NOT VALID AFTER 90 DAYS FROM DATE Packet Pg. 793  P.O. # 14003712 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. ~ALTON BEACH ADMINISTRATION COMPLEX DATE 04 04 2014 ~/ o PURCHASING DEPARTMENT MO . DAY YR . 120 LOWERY YLACE S . E . 0581 00303 FT . WALTON BEACH, FLORIDA 32548 (COST CNTR.) (REQ. NUMBER) ~STED PHONE (850)833-7668 FAX (850)833-6327 REQUISITION BY: CINDY GATES (PRINCIPAL / DEPARTMENT HEAD) v HOWARD TECHNOLOGY SOLUTIONS s CHOCTAWHATCHEE HIGH E PO BOX 1590 H 110 RACETRACK ROAD NW N LAUREL MS 39441 I FORT WALTON BEACH FL 32547 p D PHONE: 850-833-3614 0 ATIN : BERNICH R T 0 VENDOR SHIP TO FUND FUNCTION OBJECT COST CNTR. PROJECT NO . AMOUNT V0000374850 0581 1010 5100 0644 0581 4003 857.00 RSAU UNI RPA MINI PRO 1 EACH 91.0000 91.00 SPEED CONNECT CMS440 1 EACH 61.0000 61.00 CONNECT CMS012 1 EACH 19.0000 19.00 1 EACH 99.0000 99.00 WALL PLATE MPN40490 1 EACH 31.0000 31.00 PHONE STEREO FT SVGA SUPER VGA MONITO 1 EACH 17.0000 17.00 W/ FERRITES FT TRIPLE RCA STEREO 1 EACH 17.0000 17.00 DUBBING COMPOSITE CABLE 9 / 8' IVORY RACEWAY MPNLD10E18 A 1 EACH 25.0000 25.00 PAN J.l NE PIECE DEEP JUNCTION BOX 1 EACH 8.0000 8.00 MPN JB1D1W A PAN BOARD APPROVED FEB 24 2014 F . O.B . PAGE DESTINATION FLORIDA SALES TAX .........,::;:=..~__... -8012622245C-5 MAIL ORIGINAL ITEMIZED INVOICE TO: APPROVED FOR PURCHASE ~ s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX c/o ACCOUNTS PAYABLE 120 LOWERY PLACE S . E . FT . WALTON BEACH, FLORIDA 32548 PHONE (850)833-6320 FAX (850)833-6319 PURCHASING AGENT INSTRUCTIONS TO VENDOR: NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT. Packet Pg. 794  Invoice Page: 1 of 1 Howard Ind., Inc Invoice Number: 14-00656089 HOWARD . TECHNOLOGY SOLUTIONS Invoice Date: 04/11 I 14 Payment Terms: NET 30 Sales- (888) 912-3151 Technical Support- (888) 323-315 1 Shipped Via: Order Date: 04/10/14 Sold To: Ship To: ACCOUNTS PAYABLE PO# 140037 12 PO# 14003712 BERNICH OKALOOSA COUNTY SCHOOLS OKALOOSA COUNTY SCHOOLS FT. WALTON BEACH ADMIN COMPLEX CHOCTAWHATCHEE HIGH SCHOOL 120 LOWERY PLACE S. E. 110 RACETRACK ROAD NW FT . WALTON BEACH, FL 32548 FT . WALTON BEACH, FL 32547 Customer Number: 000109 19 194480 001 Purchase Order PO# 14003712 Qty qty Item ordered shipped Number Description Unit Unit Price Extended Price 1 1 1 VIEWSONIC PJDS533W - DLP EA $489 . 00 $489.00 -4 • I ·r 'I, f, ' :, . \\\'\ -- IF PURCHASER FAILS TO PAY THIS INVOICE IN FULL WITHIN THE TIME STATED HEREON, SELLER MAY, WITHOUT NOTICE, ACCELERATE THE DUE DATE OF ALL OUTSTANDING INVOICES AND REGUIRE THAT ALL OUTSTANDING INVOICES, INCLUDING ANY INTEREST THEREON, BE IMMEDIATELY DUE AND PAYABLE IN FULL. Sub Total $489. 00 Tax $ . 00 12281 0000 Shipping & Handling INC LUDED 00000 0000 00000 0000 Invoice Total $489. 00 r=--=--:.::.. - . ----;;-._·-, - -·- detach and etum with payment 1 • ;-·-)'; / Invoice Number: 14-00656089 JUf' Sub Total $489 . 00 Customer Number: 000109 19 194480 00\ 0 4 2014 Tax $ . 00 Purchase Order: PO# 1400371 2 -o~- Shipping & Handling INCLUDED Invoice Total $489. 00 MAKE CHECK PAYABLE I REMIT TO: H{)WARD'" Howard TECHNOLOG Y SOLUTIONS Ind., Inc Balance Due $489. 00 P. 0 . BOX 11407 BIRMINGHAM. AL 35246-1132 Amount Enclosed FOR PRODUCT RETURN POLICIES AND INFORMATION PLEASE VISIT : HTTP: //WWW. HOWARDCOMPUTERS. COM/PDF/WARRANTIES/HTS_RETURNPOLICY.Packet PDF Pg. 795  Invoice Page: 1 of 1. Invoice Number: 14-0065631 0 Howard Ind., Inc Invoice Date: 04/14/14 HfJWARo·· TECH N O L OG Y SOLUTIONS Sales- (888) 912-31 51 Payment Terms: NET 30 Technical Support- (888) 323-3151 Shipped Via: Ship To: Order Date: 041 10114 Sold To: ACCOUNTS PAYABLE PO# 140037 12 PO# 14003712 BERNICH OKALOOSA COUNTY SCHOOLS OKALOOSA COUNTY SCHOOLS FT. WALTON BEACH ADMIN COMPLE X CHOCTAWHATCHEE HIGH SCHOOL 120 LOWERY PLACE S. E. 1 10 RACETRACK ROAD NW FT . WALTON BEACH, FL 32548 FT. WALTON BEACH, FL 32547 Customer Number: 000109 19 194480 00 l. Purchase Order POl* 14003712 Qty qty Item ordered shipped Number Description Unit Unit Price Extended Price 1 1 9 RACEWY IVOR Y,PRICE PER FT EA $25.00 $25.00 1 1 10 1 PIECE DEEP JUNCTION BOX EA $8.00 $ 8 . 00 ,..,...... ' . .(, I'''. .. i::._\"\· ' . i I ; \::-- IF PURCHASER FAILS TO PAY THIS INVOICE IN FULL WITHIN THE TIME STATED HEREON, SELLER MAY, WITHOUT NOTICE , ACCELERATE THE DUE DATE OF ALL OUTSTANDING INVOICES AND REQUIR E THAT ALL OUTSTANDING INVOICES, INCLUDING ANY INTEREST THEREON, BE IMMEDIATELY DUE AND PAYABLE IN FULL. Sub Total $ 33.00 Tax $. 00 1228 1 0000 Shipping & Handling INCLUDED 00000 0000 00000 0000 Invoice Total $33. 00 detach and retum with payment Invoice Number: 14-0065631 0 Sub Total $33.00 Customer Number: 000 1 09 19 194480 001 Tax $. 00 ~~-~- ~ Purchase Order: P 0# 1400371 2 Shipping & Handling INCLUDED Invoice Total $33. 0 0 MAKE CHECK PAYABLE I REMIT TO: JUN 0 4 2014 HfJWARD'" Howard Ind., Inc TECH NO LOG Y S O L U TIO NS ·-- -=---=- ---- Balance Due $33. 00 P. BOX 11 4 0 7 0. BIRMINGHAM,AL 35246- 1 13 2 Amount Enclosed FOR PRODUCT RETURN PCJLIC I ES AND I NFORMATI ON PLEASE VISIT : HTTP : //WWW. HOWARDCot"'PUTER S. Cot"'/PDF /WARRANTIES / HTS_RETURNPOLICYPacket . PDF Pg. 796  Invoice Page: 1 of 1 Invoice Number: 14-00656308 Howard Ind., Inc Invoice Date: 04/14/14 HfJWARo·· TE C H NOLOGY S O LUTIO N S Sales- (888) 912-315 1 Payment Terms: NET 30 Technical Support- (888) 323-3151 Shipped Via: Ship To: Order Date: 04110114 Sold To: ACCOUNTS PAYABLE PO# 14003712 PO# 1400 37 12 BERNICH OKALOOSA COUNTY SCHOOLS OKALOOSA COUNTY SCHOOLS FT. WALTON BEACH ADMIN COMPLEX CHOC TAWHATCHEE HIGH SCHOOL 120 LOWERY PLACE S. E. 110 RACETRACK ROAD NW FT. WALTON BEACH, FL 32548 FT . WALTON BEACH, FL 32547 Customer Number: 000 1 09 1 9 1 9 4480 00 1 Purchase Order POft: 14003712 Qty qty Item ordered shipped Number Description Unit Unit Price Extended Price 1 1 7 CBL SOFT SVGA M/M W FER RT EA $17 . 0 0 $17.00 ----- . _ _...: -- . , IF PURCHASER FAILS TO PAY THIS INVO I CE IN FULL WI THI N THE TIME STATED HEREON, SELLER MAY, WITHOUT NOTI CE, ACCELERATE THE DUE DATE OF ALL OUTSTANDING INVOICES AND REQUIRE THAT ALL OUTSTANDING INVOICES . INCLUDING ANY INTEREST THEREON, BE IMMEDIATELY DUE AND PAYABLE IN FULL . Sub Total $17. 0 0 Tax $. 0 0 12281 0000 Shipping & Handling INCLUDED 00000 0000 00000 0000 Invoice Total $17 . 00 detach and return with payment Invoice Number: 14-006!:i6308 Sub Total $1"7. 00 Customer Number: 000 1 09 19 194480 c)Qi---·-. < - -. -:..;--.. .......... Tax $ . 00 ~ I : Purchase Order: PO# 14003712 Shipping & Handling INCLUDED JUN (J 4 2014 Invoice Total $17.00 MAKE CHECK PAYABLE I REMIT TO: HfJWARD'" Howard Ind., Inc TE C H NO LOG Y S O LUT I ONS Balance Due $17 . 00 BOX 11407 P. 0. BIRMINGHAM.AL 3 5246 - 1132 Amount Enclosed FOR PRODUCT RETURN POLICIES AND INFORMAT ION PLEASE VISIT : HTTP : I /WWW . HOWARDCOi"1PUTER S. C0t1/PDF /WAR RANT IES/HTS_RETURNPOLICY.Packet PDF Pg. 797  Invoice Page: 1 of 1 Invoice Number: 14-00656213 Howard Ind., Inc HOWARD . TECHNOLOGY SOLUTIONS Invoice Date: 04/14/14 Payment Terms: NET 30 Sales- (888) 912-3151 Technical Support - (888) 323-31 51 Shipped Via: Order Date: 04/10/14 Sold To: Ship To: ACCOUNTS PAYABLE PO# 14003712 PO# 14003712 BERNICH OKALOOSA COUNTY SCHOOLS OKALOOSA COUNTY SCHOOLS FT . WALTON BEACH ADMIN COMPLEX CHOCTAWHATCHEE HIGH SCHOOL 120 LOWERY PLACE S. E. 11 0 RACETRACK ROAD NW FT. WALTON BEACH, FL 32548 FT. WALTON BEACH, FL 32547 Customer Number: 000109 19 1.94480 00 1 Purchase Order PO:f:i: 14003712 Oty qty Item ordered shipped Number Description Unit Unit Price Extended Price 1 1 2 CHIEF RSAU UNIVERSAL RP A EA $91 . 00 $91.00 1 1 3 CHIEF SPEED-CONNECT CMS-4 EA $61. 00 $61 . 00 1 1 4 FIXED PIPE 12" EA $19 . 00 $19 . 00 .---, __. ...----- ''.' r----.-:;···· i ,I \ ~-- IF PURCHASER FAILS TO PAY THIS INVOICE IN FULL WITHIN THE TIME STATED HEREON, SELLER MAY, WITHOUT NOTICE, ACCELERATE THE DUE DATE OF ALL OUTSTANDING INVOICES AND REGUIRE THAT ALL OUTSTANDING INVOICES, INCLUDING ANY INTEREST THEREON, BE IMMEDIATELY DUE AND PAYABLE IN FULL. Sub Total $171 . 0 0 Tax $. 00 12281 0000 Shipping & Handling INCLUDED 00000 0000 00000 0000 Invoice Total $171 .00 detach and return with payment Invoice Number: 14-006!:i6213 Sub Total $171.00 {- ~-,. Customer Number: 000109 19 194480 001 · , .·- ., Tax $ . 00 } I" I I;' Purchase Order: P 0# 14003712 Shipping & Handling INCLUDED JUN 0 i 20 f4 Invoice Total $171. 00 MAKE CHECK PAYABLE I REMIT TO: HfJWARf)'"Howard Ind. , Inc TE CHNOLOGY SOLUTIONS Balance Due $1 71. 00 P. BOX 11407 0. BIRM I NGHAM,AL 35246-1132 Amount Enclosed FOR PRODUCT RETURN POLICIES AND INFORMATION PLEASE VISIT: HTTP : //WWW. HOWARDCOMPUTERS. COM/PDF/WARRANTIES/HTS_RETURNPOLICY.Packet PDF Pg. 798  Invoice Page: 1 of .i. Invoice Number: 14-00656613 Howard Ind., Inc HOWARD . TECHNOLOGY SOLUTIONS Invoice Date: 04/15/14 Payment Terms: NET 30 Sales - (888) 9 12-3 151 Technical Support- (888) 323-3151 Shipped Via: O~erDa~: 04/10/14 Sold To: Ship To: ACCOUNTS PAYABLE PO# 14003712 PO# 14003712 BERNICH OKALOOSA COUNTY SCHOOLS OKALOOSA COUNTY SCHOOLS FT. WALTON BEACH ADMIN COMPLEX CHOCTAWHATCHEE HIGH SCHOOL 120 LOWERY PLACE S. E. 110 RACETRACK ROAD NW FT. WALTON BEACH, FL 32548 FT . WALTON BEACH, FL 32547 Customer Number: 000109 19 194480 001 Purchase Order PO# 14003712 Qty qty Item ordered shipped Number Description Unit Unit Price Extended Price 1 1 6 WP SGL ALUM HD- 15,3. SMM,A EA $31.00 $31.00 --~-~ r--:-.~- ,, ., 1) ,.. "t" 1 .. ~. \'· ~ ~ \ ..:::. - .~ IF PURCHASER FAILS TO PAY THIS INVOICE I N FULL WITHIN THE TIME STATED HEREON, SELLER MAY, WITHOUT NOTICE, ACCELERATE THE DUE DATE OF ALL OUTSTANDING INVOICES AND REQUIRE THAT ALL OUTSTANDING INVOICES, INCLUDING ANY INTEREST THEREON, BE IMMEDIATELY DUE AND PAYABLE IN FULL. Sub Total $31. 00 Tax $. 00 12281 0000 Shipping & Handling INCLUDED 00000 0000 00000 0000 Invoice Total $31. 00 detach and return with payment Invoice Number: 14-006$6613 Sub Total $31 . 00 Customer Number: 000109 19 1944 ~~ 001 Tax $. 00 Purchase Order: PO# 14003712 Shipping & Handling INCLUDED Invoice Total $31. 00 MAKE CHECK PAYABLE I REMIT TO: JUN 04 £014 HfJWARD'" H oward T ECHNOLOGY SOLUTIONS Ind., Inc p . 0 . BOX 11407 Balance Due $31. 00 BIRMINGHAM,AL 35246-1132 Amount Enclosed FOR PRODUCT RETURN POLICIES AND INFORMATION PLEASE VISIT: HTTP : //WWW. HOWARDCOMPUTERS. COM/PDF/WARRANTIES/HTS_RETURNPOLICY. PDF Pg. 799 Packet  Invoice Page:1 of 1 Invoice Number: 14-00656827 Howard Ind., Inc HOWARD . TECHNOLOG Y SOLUTIONS Invoice Date: 04/16/14 Payment Terms: NET 30 Sales- (888) 912-3151 Technical Support- (888) 323-3151 Shipped Via: Order Date: 04/10/14 Sold To: Ship To: ACCOUNTS PAYABLE PO# 14003712 PO# 14003712 BERNICH OKALOOSA COUNTY SCHOOLS OKALOOSA COUNTY SCHOOLS FT. WALTON BEACH ADMIN COMPLEX CHOCTAWHATCHEE HIGH SCHOOL 120 LOWERY PLACE S. E. 110 RACETRACK ROAD NW FT. WALTON BEACH, FL 32548 FT . WALTON BEACH, FL 32547 Customer Number: 000109 19 194480 001 Purchase Order PO# 14003712 Qty qty Item ordered shipped Number Description Unit Unit Price Extended Price 1 1 10 50' VGA M-M CABLE EA $17. 00 $ 17 . 00 IF PURCHASER FAILS TO PAY THIS INVOICE IN FULL WITHIN THE TIME STATED HEREON , SELLER MAY, WITHOUT NOTICE, ACCELERATE THE DUE DATE OF ALL OUTSTANDING INVOICES AND REQUIRE THAT ALL OUTSTANDING INVOICES, INCLUDING ANY INTEREST THEREON, BE IMMEDIATELY DUE AND PAYABLE IN FULL. Sub Total $ 1 7 . 00 Tax $ . 00 12281 0000 Shipping & Handling INC LUDED 00000 0000 00000 0000 Invoice Total $17.00 detach and return with payment Invoice Number: 14-006S6827 Sub Total $17 .00 Customer Number: 000109 1 9 194480 00 1 Tax $ . 00 i J, Purchase Order: PO# 140037 12 ~ :--, j Jl Shipping & Handling INC LUD ED Invoice Total $ 17 . 00 MAKE CHECK PAYABLE I REMIT TO: JUN 0 4 2014 H{)WARD'" Howard Ind., Inc TECHNOLOGY SOLUTIONS Balance Due $ 17 . 0 0 P. 0. BOX 11407 BIRMINGHAM,AL 35246- 1132 Amount Enclosed FOR PRODUCT RETURN POLICIES AND INFORMATION PLEASE VISIT: HTTP://WWW. HOWARDCOMPUTERS . COM / PDF/WARRANTIES/HTS_RETURNPOLICY.Packet PDF Pg. 800  Invoice Page:1 of 1 Invoice Number: 14-00656849 Howard Ind., Inc HOWARD . TECHNOLOG Y SOLUTIONS Invoice Date: 04/16/14 Payment Terms: NET 30 Sales - (888) 912-3151 Technical Support- (888) 323-3151 Shipped Via: Order Date: 04/10/14 Sold To: Ship To: ACCOUNTS PAYABLE PO# 14003712 PO# 14003712 BERNICH OKALOOSA COUNTY SCHOOLS OKALOOSA COUNTY SCHOOLS FT . WALTON BEACH ADMIN COMPLE X CHOCTAWHATCHEE HIGH SCHOOL 120 LOWERY PLACE S . E. 110 RACETRACK ROAD NW FT. WALTON BEACH, FL 32548 FT . WALTON BEACH, FL 32547 Customer Number: 000109 19 194480 001 Purchase Order PO# 14003712 Qty qty Item ordered shipped Number Description Unit Unit Price Extended Price 1 1 5 ACTIVE SPEAKER SET <ELPSP EA $99.00 $99.00 IF PURCHASER FAILS TO PAY THIS INVOICE IN FULL WITHIN THE TIME STATED HEREON, SELLER MAY, WITHOUT NOTICE, ACCELERATE THE DUE DATE OF ALL OUTSTANDING INVOICES AND REQUIRE THAT ALL OUTSTANDING INVOICES, INCLUDING ANY INTER EST THEREON, BE IMMEDIATELY DUE AND PAYABLE IN FULL. Sub Total $99 . 00 Tax $ . 00 12281 0000 Shipping & Handling INCLUDED 00000 0000 00000 0000 Invoice Total $99 . 0 0 detach and return with payment Invoice Number: 14-006S6 849 Sub Total $99 . 0 0 Customer Number: ooo 109 19 194!4.a o--oo 1- ----·- Tax $.00 I, -, Purchase Order: PO# 14003712 Shipping & Handling INCLUDED JUN 0 4 2014 Invoice Total $99 . 0 0 MAKE CHECK PAYABLE I REMIT TO: - HfJWARD'" Howard TECHNOLOG Y SOLUTIONS Ind., Inc ... _ ;;-- Balance Due $99 . 00 P . 0 . BOX 1 1407 BIRMINGHAM,AL 35246-1132 Amount Enclosed FOR PRODUCT RETURN POLICIES AND INFORMATION PLEASE VISIT : HTTP : //WWW. HOWARDCOMPUTERS . COM/PDF/WARRANTIES/HTS_RETURNPOLICY.Packet PDF Pg. 801  P.O.# 14003712 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX DATE 04 04 .. . c/o PURCHASING DEPARTMENT ' MO. DAY 120 LOWERY PLACE S.E . 0581 FT. WALTON BEACH, FLORIDA 32548 (COST CNTR. ) PHONE (850)833-7668 FAX (850)833-6327 REQUISITION REQUESTED BY: C=-I:.:...N=D:....:Y_G=.:....:A..:...T=ES=----------- (PRINCIPAL / DEPARTMENT HEAD) v HOWARD TECHNOLOGY SOLUTIONS s CHOCTAWHATCHEE HIGH E PO BOX 1590 H 11 0 RACETRACK ROAD NW N LAUREL MS 39441 I FORT WALTON BEACH FL 32547 p D PHONE: 850-833-3614 0 ATTN: BERNICH R T 0 VENDOR NO. SHIP TO FUND FUNCTION OBJECT COST CNTR. PROJECT NO. AMOUNT V0000374850 0581 1010 5100 0644 0581 4003 857.00 ITEM NO. - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - -UNIT PRICE - --AMOUNT -- 1 VIEWSONICE PJD5333W DLP PROJEC 1 EACH 489.0000 489.00 MPNPJD5333W 2 CHIEF RSAU UNI RPA MINI PRO 1 EACH 91.0000 91.00 MOUNT MPNRSAU 3 CHIEF SPEED CONNECT CMS440 1 EACH 61.0000 61.00 MPN CMS440 4 CHIEF SPEED CONNECT CMS012 1 EACH 19.0000 19.00 MOUNTING COMPONENT 5 EPSON ELPSP02 SPEAKER 1 EACH 99.0000 99.00 SPEAKERS 30 WATTS 6 C2G WALL PLATE MPN40490 1 EACH 31.0000 31.00 MINI PHONE STEREO 7 MP 50 FT SVGA SUPER VGA MONITO 1 EACH 17.0000 17.00 CABLE W/ FERRITES 8 MP 50 FT TRIPLE RCA STEREO 1 EACH 17.0000 17.00 VIDEO DUBBING COMPOSITE CABLE 9 8' IVORY RACEWAY MPNLD10E18 A 1 EACH 25.0000 25.00 PAN 10 NE PIECE DEEP JUNCTION BOX 1 EACH 8.0000 8.00 MPN JB1D1W A PAN BOARD APPROVED FEB 24 2014 DELIVERY DATE I TERMS I F.O . B . DESTINATION I PAGE I TOTAL $ 857.00 SCHOOL I DEPARTMENT USE ONLY FLORIDA SALES TAX EXEMPT . NO 85-8012622245C-5 CERTIFICATION OF RECEIPT APPROVED FOR PURCHASE s~~ I CERTIFY THAT ITEM/S INDICATED WITH CHECK MARK ON THIS P.O. HAVE BEEN RECEIVED AND ARE APPROVED FOR PAYMENT. ITEM/S MARKED WITH A "C" HAVE NOT BEEN RECEIVED AND ARE NOT APPROVED FOR PAYMENT. PURCHASING AGENT 5~ INSTRUCTIONS TO VENDOR : NOT VALID UNLESS COUNTERSIGNED Date: ON REVERSE SIDE By: RECEIVING DEPT. Packet Pg. 802  THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V0000567100 Purchase Order Invoice Date Invoice Amount 14003691 06/11/2014 241960 748.68 14003691 06/11/2014 241960-1 213.89 Check Date 06/11/2014 ICheck Number 772749 !TOTAL 962.57 THE SCHOOL BOARD OF OKALOOSA COUNTY Check Date Accounts Payable FINANCE OFFICE 06/11/2014 Bank of Amenca 120 LOWERY PLACE 63-4 /630 FL 305 , • , FORT WALTON BEACH , FL. 32548 772749 PHONE 850-833-7652 • NINE HUNDRED SIXTY TWO DOLLARS AND 57 CENTc'€JP¥~Ooo PAY TO THE FILMS MEDIA GROUP 132 WEST 31ST ST, 17TH FLOOR NEW YORK NY 10001 **VOID** ORDER OF NOT VA LID AFI'ER 90 DAYS FROM DATE Packet Pg. 803  p. 0. # 14003691 THE ,SCHOOL BOARD OF OKALOOSA COUNTY FT.~ WALTON BEACH ADMINISTRATION COMPLEX DATE 04 02 2014 c/o PURCHASING DEPARTMENT MO . DAY YR . 120 LOWERY' PLACE' S . E . FT . WALTON BEACH , FLORIDA 32548 PHONE (850) 833-7668 FAX (8 50 )833-6327 - REQUIsITION - vJk 0 0581 (COST CNTR . ) 00302 (REQ . NUMBER ) REQUE STED BY: C>:<.I:..:..;N:..:::D:...!Y-'G""A'-'-T_,_,E...,S~------- (PRI NCIPAL / DEPARTMENT HEAD) v MERIDIAN EDUCATION CORPORATION s CHOCTAWHATCHEE HIGH E FILMS MEDIA GROUP H N 1708 BRIDGEWATER DR I 110 RACETRACK ROAD NW p D HEATHROW FL 32746 FORT WALTON BEACH FL 32547 0 PHONE: 850-833-3614 R T ATTN: BERNICH 0 VENDOR NO . SHI P TO FUND OBJECT COST NO. V0000567100 0581 1010 5100 0510 0581 4003 DEADLY DRIVI NG DISTRA 1 EACH 99.9500 99.95 NAT DRIVING TEST 1 EACH 99.9500 99.95 NAT DRIVING TEST II 1 EACH 99.9500 99 . 95 RAGE BEHIND THE WHEEL 1 EACH 99.9500 99.95 ROAD RAGE HAVOC ON HW 1 EACH 99.9500 99 . 95 1 EACH 99.9500 99 . 95 25244 DUI IT'S A CRIME 1 EACH 169.9500 169.95 QDT4224 1 TEENAGE DRI NKING 1 EACH 129.9500 129.95 FACTS AND FICTI ON 9646 DRUNK DRIVING 1 EACH 99.9500 99.95 1 EACH 99 . 9500 99.95 7035 POSTER SET DRUGS 1 EACH 79.6000 79.60 DESTRUCT I VE FORCE 13 SHIPPI NG 1 EACH 89.5400 89.5 4 BOARD APPROVE FEB 24 201 4 DELIVERY DATE TERMS F . O. B . PAGE DESTINATION FLORI DA SALES TAX lO' Vt,M o•:<" MAIL ORIGINAL ITEMIZED INVOICE TO: APPROVED FOR PURCHASE -=::::::::::::: s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT . WALTON BEACH ADMINISTRATION COMPLEX c/o ACCOUNTS PAYABLE 120 LOWERY PLACE S.E. FT . WALTON BEACH, FLORIDA 3 2 548 PHONE (850)833 - 6320 FAX (850)833 - 6319 PURCHAS I NG AGENT INSTRUCTIONS TO VENDOR : NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT. Packet Pg. 804  CHOCTAW PAGE 01 / 01 e4/ e8 / 2014 08:58 8508333410 I MIS 2006 REV 4/01 SCHOOL DISTRICT OF OKALOOSA COUNTY ' I .~ ; PURCHASING DEPARTMENT ~.·--t j'-·' REQUES'l' TO CHANGE OR TRACE PURCHAS:t ORDER 1 \ I .' \ 1 \ I I ~ ; i \ -,/, ~ . J -\ FROM: CHOCTAW HIGH SCHOOL DATE: 04/08/2014 Changes ,/1 ~roved TO: PURCHASING DEPARTMENT BAY AREA OFFICE Date Y/ 2L!/_ 120 LOWERY PLACE, S.E. FT. WALTON BEACH, FL 32548 CC. 61-1. @c..(V~ PH: (850) 833·7668 FAX: (850) 833-6327 By cluJ~· PURCHASE ORDER NUMBER: 14003691 REQUISJTION NUMBER: 0302 VENDOR NAME: Meridian Educ Corp VENDOR NUMBER: V5671 00 CHECK ONE OF THE FOLLOWING: 1. [iJ CHANGE AS FOLLOWS: cancel the following line 3 qdt39647 = 99.95 ~) line 13 shipping chg to 62.97 :·· - -~~:..'. t:/)- ----~--------------r-----------~--~~----------~ line 4 qdt39648 = 99.95 (""' / <'ic: -_d::; I _line 10 qdt39646 =99.95 {, _li_ne_12__;_qd_t_3_70_3_5_=_7_9._6_0-=-/-------- -u---.:::.~}...#-=- : :. ~- .::..:·;.-~: . .:_ _;_·_'"' ::.:'~~- .:. _ _:. l \. · REVISED TOTAL: · $962.57 ~----------------- 2. 0 CANCEL ENTJRE ORDER 3. 0 TRACE DELIVERY (DELTVF.RIE.S SHOULD BE TRACED lf N01" DELIVERED WTTHlN 30 DAYS.) REFERENCE: ------------------------------------------------- REASON FOR CHANGE: no longer available ----~----------------------------------.__ Packet Pg. 805 P.001 8508333410 98% APR-08-2014 08:56  Infobase Learning • INVOICE · 132 West 31st Street L..t. Infobase Learning Invoice#: 241960 New York, NY lOOOI-3406 Invoice Date: 4/08/ 14 Phone: (800)322-8755 rnrooase Learning Films Media Group Fax: (800)678-3633 Films for the Humanities & Sciences Page 1 Cambridge Educational Bill To: THE SCHOOL BOARD OF OKALOOSA C Meridian Education Sbip To: CHOCTAWHATCHEE HIGH SCHOOL Shopware FT WALTON BEACH ADMIN COMPLEX Bemich 120 LOWERY PLACE S.E. Email: custserv@films.com 110 RACETRACK ROAD NW FORT WALTON BEACH FL 32548 Website: www.films.com FORT WALTON BEACH FL 32547 Customer PO# Bill Account# Ship Account# Ship Via Terms 14003691 00114215 UPSGNDCOMM Net30 ITEM CODE DESCRIPTION QTY STATUS PRICE DISC % NET AMOUNT 10785-K ROAD RAGE: HAVOC ON THE HIGHWAY/DVD 1 99.95 99.95 25236-K DRIVING IN BAD WEATHER/DVD 1 99.95 99.95 25244-K DUI:IT'S A CRIME/W \VRKBK/DVD 1 169 . 95 169.95 33056-K HIGH SPEED IMPACT: THE HIDDEN TOLDVD 0 B 99.95 39514-K RAGE BEHIND THE WHEEL/A LOOK AT TEEN DRIVERS 1 99.95 99.95 41308-K DEADLY DRIVING DISTRACTIONS/DVD 0 B 99 . 95 42151-K REAL LIFE TEENS: ALCOHOL 1 99.95 99.95 42241-K TEENAGE DRINKING: FACTS AND 1 129.95 129 . 95 SEND RETURNS TO: STATUS CODES Subtotal$ 699.70 Maple Logistics Solutions A. canceled-out of stock, please reorder E. canceled-out of print Tax $ .00 Lebanon Distribution Center B. backordered-out of stock* F. canceled-edition unavailable, Postage & Handling $ 48.98 704 Legionaire Dr. C. canceled-not yet published please reorder Pre-Payment $ .00 Fredericksburg PA. 17026 D. advanced ordered-not yet published* Total Due$ 748.68 * will ship when available INFOBASE LEARNING, FILMS MEDIA GROUP, FILMS FOR THE HUMANITIES & SCIENCES, CAMBRIDGE EDUCATIONAL, MERIDIAN EDUCATION, SHOPW ARE: Please include invoice number and account number on all correspondence. Backordered items will be shipped and billed when they are available. All claims and returns must be made within 60 days. F.E.I.D. # 13-3720604 RETURN THIS PORTION WITH YOUR PAYMENT YOUR P.O.# 14003691 REMIT PAYMENT TO: AMOUNT DUE$ 748.68 INVOICE# 241960 Infobase Learning INVOICE DATE 4/08/14 P.O. Box 26223 _ Enclosed is my check or money order. ACCOUNT# New York, NY 10087-6223 _ Please charge my credit card. REMITTANCE ACCOUNT# 00114215 Visa _Master Card _Am/Exp FOR ORDER INQUIRIES & RETURN AUTHORIZATIONS CC#_ _ _ _ _ _ _ _ __ _ _ _ __ Exp Date_ __ CONTACT CUSTOMER SERVICE: (800)322-8755 Fax:(800)678-3633 Signature_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Email: custserv@films.com Packet Pg. 806  Infobase Learning . • Infobase Learning INVOICE '1.12 West 3 I st Street L.A Invoice #: 241960/1 New York, NY 10001-3406 Invoice Date: 4111/14 InJttils~ L aming Phone: (800)322-8755 Films Media Group Fax: (800)678-3633 Films for the Humanities & Sciences Page 1 Cambridge Educati . 'U Meridian Educatit... Ship To: CHOCTAWHATCHEE HIGH SCHOOL Bill To: THE SCHOOL BOARD OF OKALOOSA C Shopware FT WALTON BEACH ADMIN COMPLEX Bernich 120 LOWERY PLACE S.E. Email: custserv@films.com 110 RACETRACK ROAD NW W~bsite: www.films.com FORT WALTON BEACH FL 32548 FORT WALTON BEACH FL 32547 Customer PO# Bill Account# Ship Account# Ship Via Terms 14003691 00114215 UPSGNDCOMM Net 30 -------------···- - -- - - - - -- ITEM CODE _ _ _____.o:.DESCRIPTJON ----~Q~ T~Y~S~ T~A~ T~U~ S ___P_R_I~ C_E_ _D_IS ~C % NETAMOUNT 33056-K HIGH SPEED IMPACT: THE HIDDEN TOLDVD 1 99.95 99 . 95 41308-K DEADLY DRIVING DISTRACTIONS/DVD 1 99.95 99.95 RECEIVED APk ~ 1 2014 B Y: ·- ·- ..-----·--- -- - - SEND RETURNS TO: STATUS CODES Subtotal$ 199.90 Maple Logistics Solutions A. canceled-out of stock, please reorder E. canceled-out of print Tax $ .00 Lebanon Distribution Center B. backordered-out of stock* F. canceled-edition unavailable, Postage & Handling $ 13.99 704 Legionaire Dr. C. canceled-not yet published please reorder Pre-Payment $ .00 Fredericksburg PA. 17026 D. advanced ordered-not yet published* Total Due$ 213.89 • will ship wben available INFOBAS E LEARNING. FILMS MEDIA GROUP. FILMS FOR THE HUMANITIES & SCIENCES, CAMBRIDGE EDUCATIONAL. MERIDIAN EDUCATION, SHOPWARE: Please include invoice number and account number on all correspondence . Backordered items will be shipped and billed when they are available. All claim ~ and returns must be made within 60 days. F.E.LD . # 13-3720604 RETURN THIS PORTION WITH YOUR PAYMENT YOUR P.O.#14003691 REMIT PA YJVIENT TO: AMOUNT DUE$ 213.89 INVOICE# 241960/ 1 Infobase Learning INVOICEDATE 4/11/14 P.O. Box 26223 _ Enclosed is my check or money order. ACCOUNT# New York, NY 10087-6223 _ Please charge my credit card. REMITI'ANCE ACCOUNT# 00114215 _ Visa _ Master Card _Am/Exp FOR ORDER INQUffiiES & RETURN AUfHORIZATIONS CC#_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Exp Date _ __ CONTACT CU~TOMER SERVICE: (800)322-8755 Fax:(800)678-3633 Signature._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Email : custserv@fi1ms.com Packet Pg. 807  P.O. # 14003691 THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX c/o PURCH~S+N~ pEPARTMENT 120 LOWERY PLACE S.E. DATE 04 MO. 0581 02 DAY -;f);. 00302 YR. FT. WALTON BEACH, FLORIDA 32548 (COST CNTR . ) (REQ . NUMBER) PHONE (850)833-7668 FAX (850)833-6327 REQUISITION REQUESTED BY: C=I:.:....N=Do...:Y_G=.:...:A..:..T::.ES=--------- (PRINCIPAL / DEPARTMENT HEAD) v MERIDIAN EDUCATION CORPORATION s CHOCTAWHATCHEE HIGH E FILMS MEDIA GROUP H N 1708 BRIDGEWATER DR I 110 RACETRACK ROAD NW p D HEATHROW FL 32746 FORT WALTON BEACH FL 32547 0 PHONE: 850-833-3614 R T ATIN : BERNICH 0 VENDOR NO. SHIP TO FUND FUNCTION OBJECT COST CNTR. PROJECT NO. AMOUNT V0000567100 0581 1010 5100 0510 0581 4003 1368.59 II,~~ - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - -UNIT PRICE - - - AMOUNT -- 1 QDT25236 DRIVING IN BAD WEATHE 1 EACH 99.9500 99.95 2 QDT41308 DEADLY DRIVING DISTRA 1 EACH 99.9500 99.95 3-- """'><.LI.l.J::::>647 NAT DRIVING TEST 1 - EA:cH· I- -----9·9~5ite-- -~ 'fEST"""! I 4 . -Q:BT:3 9 6 4 8 NA'l' DRI \1IN8 -1- -EAGM - - 99.9500 ~ 5 QDT39514 RAGE BEHIND THE WHEEL 1 EACH 99.9500 99.95 6 QDT10785 ROAD RAGE HAVOC ON HW 1 EACH 99.9500 99.95 7 QDT4215 REAL LIFE TEENS ALCHOL 1 EACH 99.9500 99.95 8 QDT25244 DUI IT'S A CRIME 1 EACH 169.9500 169.95 9 QDT42241 TEENAGE DRINKING 1 EACH 129.9500 129.95 FACTS AND FICTION .L u \.I'D'I'3""9 6 4 6 DRUNK EJR Iv-ING- THE PARTY'S 11 QDT33056 HIGHSPEED IMPACT 1 EACH 99.9500 99.95 THE HIDDEN 12 Q::JTJ '"'e~ro3"'I'ER-&ET DRUGS 1 --EA"CFf - ----9 9--;-W8-6------...,7~9;...,..-e6.Y.0 DESTRUCTIVE FORCE 13 SHIPPING 1 EACH 89.5400 BOARD APPROVE FEB 24 2014 ,, ·i DELIVERY DATE I TERMS F . O. B . I PAGE I TOTAL $ -~ I DESTINATION SCHOOL I DEPARTMENT USE ONLY FLORIDA SALES TAX EXEMPT. NO 85-8012622245C-5 CERTIFICATION OF RECEIPT APPROVED FOR PURCHASE '~~ I CERTIFY THAT ITEM/S INDICATED WITH CHECK MARK ON THIS P.O. HAVE BEEN RECEIVED AND ARE APPROVED FOR PAYMENT. ITEM/S MARKED WITH A "C" HAVE NOT BEEN RECEIVED AND ARE NOT APPRO-VED FOR PAYMENT. Date: By: &&( INSTRUCTIONS TO VENDOR: ON REVERSE SIDE RECEIVING DEPT. PURCHASING AGENT NOT VALID UNLESS COUNTERSIGNED Packet Pg. 808 THE SCHOOL BOARD OF OKALOOSA COUNTY VENDOR V******l434 Purchase Order Invoice Date Invoice Amount 14003937 06/11/2014 2014525 5,790.93 Check Date 06/11/2014 ICheck Number 772761 !TOTAL 5,790.93 THE SCHOOL BOARD OF OKALOOSA COUNTY Check Dale Accounts Payable FINANCE OFFICE 06/11/2014 Bank of Amenca 120 LOWERY PLACE 63-4 /630 FL • 772761 305 FORT WALTON BEACH, FL. 32548 PHONE 850-833-7652 ****************************FIVE SEVEN HUNDRED NINETY DOLLARS AND PAY GULF COAST PARKING LOT SERVICE P 0 BOX 5011 TO THE FT WALTON BEACH FL 32549 ORDER OF NOT VA LID AFTER 90 DAYS FROM DATE Packet Pg. 809  p. 0. # 14003937 THE SCHOOL BOARD OF OKALOOSA COUNTY 1fT. Wl 'LTON BEACH ADMINISTRATION COMPLEX DATE 04 25 2014 c/o PURCHASING DEPARTMENT MO . DAY YR. 120 LOWERY PLACE S . E . 0581 00313 FT . WALTON BEACH, FLORIDA 32548 (COST CNTR . ) (REQ . NUMBER) PHONE (850)833-7668 FAX (850)833-6327 REQUISITION REQUESTED BY : C~IN~D:!..Y!-!::G~A:!.!T..!:E::.:=S~-------­ (PRINCIPAL / DEPARTMENT HEAD) v GULF COAST PARKING LOT SERVICE CHOCTAWHATCHEE HIGH E P 0 BOX 5011 110 RACETRACK ROAD NW N FT WALTON BEACH FL 32549 FORT WALTON BEACH FL 32547 D PHONE: 850-833-3614 0 ATIN : BERNICH R T 0 VENDOR NO . SHIP TO FUND FUNCTION OBJ~ COST CNTR . PROJECT NO. AMOUNT V******1434 0581 1010 7400 .)}676 0581 4003 5790.93 o&11 I1~M - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - -UNIT PRICE - - - AMOUNT - 1 MATERIAL LABOR AND EQUIPMENT 1 EACH 5790.9 30 0 5790.93 v CLEANING OF THE PAYMENT OF SAND AND DEBRIS CRACJS BETWEEB 1/4 AND 1/2 INCH SHALL BE SEALED WITH CRACK SEALER OIL SPOT PRIMER SHALL BE PUT PRIMER SHALL BE PUT ON OIL SPOTS TO INSURE ADHESION AND BONDING TO ASPHALT A TWO COAT APPLICATION OF COAL TAR EMULSION SEALER IN ACCORD WITH THE MAUFACTURES SPECIFICA WILL BE APPLIES AN ADDITIVE WILL BE ADDED TO INSURE ADESION AND BONDING OF SEALER TO ASPHALT SURFACE RE-STRIPPING OF PARKING LOT THAT IS SEALCOATED PER EXISTIN LAYOUT USING WHITE OR YELLOW 2YR WARRANTY COVER NORMAL WEAR AND TEAR RFQ14-30 DELIVERY DATE I TERMS F.O.B . I I TOT~ 5,790.93 I DESTINATION PAGE MAIL ORIGINAL ITEMIZED INVOICE TO: FLORIDA SALES TA1, EXEMPT . NO 85-801~245C-5 APPROVED FOR PURC~~5- v ----~ - --· -=::::::::::::: s~~ THE SCHOOL BOARD OF OKALOOSA COUNTY FT. WALTON BEACH ADMINISTRATION COMPLEX c/o ACCOUNTS PAYABLE 120 LOWERY PLACE S.E. FT. WALTON BEACH, FLORIDA 32548 PHONE (850)833-6320 FAX (850)833-6319 PURCHASING AGENT INSTRUCTIONS TO VENDOR : NOT VALID UNLESS COUNTERSIGNED ON REVERSE SIDE FINANCE DEPT. Packet Pg. 810  2014525 INVOICE 6/6/2014 GULF COAST PARKING LOT SERVICE - - - ·-· - - - - .& - DATE ' 1998050ST 945 MARNAN DRIVE FORT WALTON BEACit-Pj.. 3254-7 _ ACCOUNT NUMBER.. (lSI) 244-3257 • FAX (851) 162-6715 School Board Of Okaloosa County Ft Walton Bch Admin . Complex C/o Accounts Payable 120 Lo~e~y P+a~e S E Ft Walton Beach FL 32547 CHARGESANDCRBWTS 6/6/2014- Lo 14003~337 # 5 , 790 . 93 SEALCOATING AND RESTRIPING OF DRIVING RANGE .. J lI I J I•l i ,.~· I· i i ~ i i f l t J i i 1 5, 790 ._9_3 i l ! SUBTOTAL I -i i r l ; } 5, 790.93 Packet Pg. 811 THANK YOU  I...MU\...1~111 MIS 2006 ReV 4101 SCHOOL DISTRICT OF OKALOOSA COUNTY PURCHASING DEPARTMENi REQUEST TO CHANGE O.R TRACE PU.QCHASE ORDER PROM : Choctaw High School DA T£: 04/29/20 14 TO: PURCHASING DEPARTMENT BAY AREA O~FICE 120 LOWERY PLACE, S.E. FT. WALTON BEACH, FL 32548 PH: (850) 833-7668 FAX: (850) 833-6327 PURCHASE ORDER NUMBER: 14003937 REQUlSITJON NUMBER: ---- VENDORNAME: Q"'\t ~{Lot ~~\k~"j (vt- VENDOR.NUMBER: CHECK ONE OF THE FOLLOWING: 1. !jJ CHANGE AS FOLLOWS: change funding from 10107400067605814003 to 1010740067705814003 REVISEDTOTAL:· ..-$~--------- 2. 0 CANCEL ENTIRE ORDER. 3. 0 TRACE DELIVERY (DE.LIVE.R.IES SHOULD 13'F. TRACeD IF NOT DELTVERF.D WITHIN 30 DAYS.) REFERENCE: ------------------------------------------- REASON FOR CHANGE: Change Of funding -----------~------------------------------ APR-29-2014 10:02 Packet Pg. 812 8508333410 98% P.001  p. 0. # 14003937 THE SCHOOL BOARD OF OKALOOSA COUNTY ------ FT. WALTON BEACH ADMINISTRATION COMPLEX DATE 04 25 c/o PURCHASING DEPARTMENT ' · , MO. DAY 120 LOWERY PLACE S . E . 0581 FT. WALTON BEACH, FLORIDA 32548 (COST CNTR . ) (REQ. NUMBER) PHONE (850)833-7668 FAX (850)833-6327 REQUISITION REQUESTED BY : C~I!.!.N!.!:D~Y'-G~Ac!..T.=E~S_ _ _ _ _ _ __ (PRINCIPAL / DEPARTMENT HEAD) v GULF COAST PARKING LOT SERVICE s CHOCTAWHATCHEE HIGH E P 0 BOX 5011 H 110 RACETRACK ROAD NW N FT WALTON BEACH FL 32549 I FORT WALTON BEACH FL 32547 p D PHONE: 850-833-3614 0 ATTN: BERNICH R T 0 VENDOR NO. SHIP TO FUND FUNCTION OBJECT COST CNTR. PROJECT NO . AMOUNT V******1434 0581 1010 7400 0676 0581 4003 5790.93 ITEM NO. - - - DESCRIPTIONS AND SPECIFICATIONS - - - - QUANTITY - -UNIT PRICE - --AMOUNT -- 1 MATERIAL LABOR AND EQUIPMENT 1 EACH 5790.9300 5790.93 CLEANING OF THE PAYMENT OF SAND AND DEBRIS CRACJS BETWEEB 1/4 AND 1/2 INCH SHALL BE SEALED WITH CRACK SEALER OIL SPOT PRIMER SHALL BE PUT PRIMER SHALL BE PUT ON OIL SPOTS TO INSURE ADHESION AND BONDING TO ASPHALT A TWO COAT APPLICATION OF COAL TAR EMULSION SEALER IN ACCORD WITH THE MAUFACTURES SPECIFICA WILL BE APPLIES AN ADDITIVE WILL BE ADDED TO INSURE ADESION AND BONDING OF SEALER TO ASPHALT SURFACE RE-STRIPPING OF PARKING LOT THAT IS SEALCOATED PER EXISTIN LAYOUT USING WHITE OR YELLOW 2YR WARRANTY COVER NORMAL WEAR AND TEAR ~ :' ~ l RFQ14-30 DELIVERY DATE I TERMS F . O. B . I PAGE I I DESTINATION TOTAL $ 5,790.93 SCHOOL I DEPARTMENT USE ONLY FLORIDA SALES TAX EXEMPT. NO 85-8012622245C-5 APPROVED FOR PURCHASE s~~ PURCHASING AGENT INSTRUCTIONS TO VENDOR: NOT VALI D UNLESS COUNTERSIGNED Date: ON REVERSE SIDE By: RECEIVING DEPT. Packet Pg. 813  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: CA Transition DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests Board discussion and direction concerning the succession plan for the position of County Administrator. BACKGROUND: The County Administrator submitted his letter of resignation (attached) to the Board with an effective date of October 1, 2014. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 814 Packet Pg. 815