Okaloosa County BOCC — August 5, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: PW - Task Order #5; Kessler Consulting DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Staff proposes work for Kessler Consulting to assist in the preparation of bid specifications for residential and commercial garbage collection and disposal in FY 15. Work will also include analysis of bids received and award, negotiation of contract documents, and assistance in transition of service during implementation of new contract(s) in 2016. BACKGROUND: Kessler successfully assisted the County in contract negotiations that resulted in favorable contract negotiations in 2010 as follows: -Established a floor rate for recyclables payable to the County at a minimum of $20 per ton but calculated on a sliding scale that has netted as high as $65 per ton. -Vendor agreed to rip open yard waste bags at curb at no additional charge. -Vendor agreed to expand bulk waste to include tires and electronics. -Vendor offered reduction in service fees. The Current contract can be viewed at: <http://www.co.okaloosa.fl.us/contracts/contra_pdf/C10-1781-PW.pdf> The Board elected in 2013 to competitively bid out residential and commercial garbage collection and disposal so as to have contracts in place by March 2016 when the existing contracts expire. In 2013 the Board gave formal notice of its intent to franchise commercial waste collection and disposal as required by state statute. The requested work under Task Order #5 shown in the attached Procurement Scope includes: -Development of a Procurement Strategy -Service Procurement -Service Transition (as needed) -Additional Technical Services such as ordinance revisions, education, interlocals, etc. Since the work under this task order extends into FY 2016, beyond the term (Sep 30, 2015) of the current contract, C10-1781-PW, staff is requesting that the Board grant a contract extension through Sep 30, 2016 to cover all activities related to the proposed Task Order. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff requests that the Board authorize the Chairman to execute Task Order # 5 with Kessler Consulting and that an extension of Contract# C10-1781-PW be granted until September 30, 2016. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator