Okaloosa County BOCC — August 5, 2014 — Minutes

OKALOOSA ISLAND LEASEHOLDERS ASSOCIATION MINUTES BOARD MEETING: June 9, 2014 The Board Meeting, in its entirety, can be heard on the Okaloosa Island Leaseholders Association’s website at www.oilaweb.com LOCATION: Okaloosa Island Fire Station Meeting Room I. CALL TO ORDER: The meeting was called to order at 7:00 pm by President Paula Hudson. The Pledge of Allegiance followed. Thirty-one (31) people attended. Twenty (20) signed the attendance sheet. (Attachment 1- attendance sheet) II. ROLL: Board members present were Paula Hudson, Jim Simpson, and Kathy Foster. III. ANNOUNCEMENTS: President Paula Hudson welcomed all those present and requested all speakers state their name, address and if they were members of the Leaseholders Association. IV. GUEST SPEAKER: Ed Schroeder, Director of the Okaloosa County Tourist Development Department (attachment 2) Mr. Schroder’s presentation and the questions asked by attendees, can be heard on the Okaloosa Island Leaseholders Association’s website at www.oilaweb.com. -New marketing campaign, www.emeraldcoastfl.com, #EMERALDCOASTING, to set Destin, Fort Walton Beach and Okaloosa Island apart from our neighbors. View the new television commercial on youtube/emerald coast. Approximately 2.6 million has been budgeted. Cities within driving distance have been targeted. Northern cities will be targeted in the near future. Spring did not meet expectations, but June, July and August are looking good. This area is the second most popular “drive to” destination and the fifth most visited county in Florida. -Six (6) dune walkovers on the beach side are planned for next year. -Access Ways 4, 5 and 6 are budgeted for the construction of bathroom facilities and paved parking space. -Veterans Park and Project Living Shorelines: The walkways are partially complete. The shoreline aspect is 50% complete. The funding has been applied for through grants. The pebble walkways will be replaced with something that is wheelchair friendly. -Wet Willy’s has poured the concrete slab for the foundation. There should be a dramatic difference soon. The originally planned dinosaurs are being moved to the miniature golf course. -ECCC Bayview Plaza: The concrete pad is complete and mostly landscaped. Lighting is being installed and two (2) events have already been booked. V. MINUTES: The Board was unable to approve the May minutes as printed in the June issue of the OIL Lantern because only three (3) Board members were present. The vote will be tabled until the September meeting. (Attachment 3 – pages 4 & 5) VI. TREASURER’S REPORT: Jim Simpson gave the report (attachment 4) Assoc. Discretionary Fund Balance $ 31,335.15 Beautification Fund Balance $ 1,421.28 Total Funds Balance as of June 9, 2014 $ 32,756.43  (These figures are a summary only. Attachment 4 contains the full report.) Mr. Simpson, who is also the Newsletter Editor, requested reimbursement for the purchase of stamps to mail the June 2014 issue of the OIL Lantern. Total reimbursement requested was $20.58. Mr. Simpson’s request was tabled and will be voted on at the September meeting. VII. COMMITTEE REPORTS: A. Architectural Committee: The report is in the June issue of the OIL Lantern. (Attachment 3 - page 2) The Architectural Committee meets every Thursday from 9:00am until 9:30am at the Tourist Development Center building to consider whether permits and applications are in compliance with Island Covenants. B. Beautification Committee: Kathy Foster: The Garden Club maintains the Welcome Triangle on the Island and the first median. C. Membership Liaison: Jim Simpson: 249 members. (Attachment 4) D. Website: Bob Seitz: No activity. E. Boat Basin: Cathy Taylor/Treasurer: No activity, but busy weekend with the Billy Bowlegs. F. Street Lighting MSBU: Maryl Bednar: 2013 Fund Balance $201,807.55 Year to date Fund Balance $209,136.52 Net Change $ 7,328.97 (This is a summary only - Attachment 5 contains the complete report) The OILA MSBU Subcommittee would like to request that if anyone is requesting an additional streetlight that they send the requests during the months of September or March. As there are fees and a good deal of man hours involved in processing each of these. We believe that time and money could be saved in consolidating rather than doing them one at a time all throughout the year. The legal notices alone cost $167.18. New poles approx. $1,000. There is also a monthly fee for each new light. Requests should include the exact location for which you are requesting, distance from the closest light present, whether or not a pole is already in the location that a fixture could be added to. Send requests to OILA MSBU Subcommittee, PO Box 4323, Fort Walton Beach, FL. 32549 These will be reviewed by OILA and forwarded to our Liaison with the BCC MSBU Board. Some areas are dark now because trees have grown substantially and are blocking the illumination. Approximately eight years ago we had an illumination study done by Gulf Power to determine where additional lights were needed. At that time many new poles and lights were added as well as many lights were replaced. REMEMBER-------IF YOU NOTICE A LIGHT OUT-----REPORT IT. We pay for non-burning lights! You may e-mail lightout@gulfpower.com or phone 1-800-GUPOWER Our Acct # may be asked for. It is #28920-58018. VIII. OLD BUSINESS: A. Streetlight at the end of Santa Rosa Blvd: The streetlight ownership question from last month has been answered. Ms. Bednar, after many phone calls and emails, was able to determine that the streetlight belongs to the Military and they have no plans to replace it. She suggested installing a 100 watt light as opposed to a 200 watt light on an existing  pole which is close to the last home. President Hudson suggested notifying the homeowner before requesting the streetlight. Ms. Bednar felt that a streetlight was needed since the area could be a hazard and is not well lit. The new Board will be meeting within 30 days and will be asked to notify the liaison for the streetlight request and recommendation of the Board. The County Commissioners will make the final decision. IX: NEW BUSINESS: A. Complaint: New fence on Cardinal may be encroaching on access way. Ms. Payton has been advised and is looking in to the matter. B. Welcome to New Island Residents: David and Caron Taylor on Sailfish and Bill Alexson on Dorado. C. Flood Insurance: President Hudson advised the Island Property Owners to keep their flood insurance current since Okaloosa County Flood Maps will be revisited in 2016. D. New Board Members Installed: 1. Jim Hendricks of Tropic Drive 2. Dave Hancock of El Matador 3. Jill Higgins of Sailfish Drive X. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:23pm.