Okaloosa County BOCC — December 2, 2014

Agenda Okaloosa County Board of Commissioners Tuesday, December 2, 2014– 8:30 AM Crestview Courthouse I. Employee Recognition 1. Award Presentation-Graduation/Certification: Captain Stefan W. Vaughn, Okaloosa Co. Dept. Of Corrections Graduate- Florida Criminal Justice Executive Institute Senior Leadership Program -Pg 4 II. Employee Awards III. Public Information Update 1. Public Information Update – Pg 5 IV. County Administrator's Update V. Commissioner's Minute VI. Public Comments Related to Current Agenda VII. Public Hearing 1. [GM] Public Hearing to request for plan amendment and rezoning, T. Davis Gordon. – Pg 10 VIII. Visitor 1. Dr. Karen Chapman requests opportunity to provide presentation to the Board. – Pg 27 IX. Consent Agenda 1. [AP] Request approval of American Airlines Lease Amendment No. 3 at Northwest Florida Regional Airport (VPS) – Pg 36 2. [AP] Request approval of Ludwig Law Firm to Sublease at DTS – Pg 48 3. [AP] Request approval of Final Consultant Contract Payment – Pg 84 Revised: 11/26/2014 3:43 PM Page 1 of 3 Regular Meeting (North) Agenda December 2, 2014 4. [AP] Replacement member on Destin Airport Advisory Committee (DTS) – Pg 93 5. [AP] Request approval of Amendment Number One to System Studies and Simulation Inc., lease at CEW – Pg 98 6. [AP] Request approval of Supplemental Agreement Number Two to the Clennan Family Foundation hangar lease at DTS – Pg 103 7. [AP] Request approval of Mr. Cosgrove's hangar lease renewal (CEW) – Pg 142 8. [CAO] Per Florida Statute 136.06, a link to warrants is provided for Board information and review – Pg 161 9. [CAO] Approval of Budget Resolutions & Transfers – Pg 163 10. [CAO] Request approval of minutes for the October 7, 2014 Regular BCC Meeting – Pg 176 11. [PS] Request approval for direct payment of the October 2014 Airgas invoice in the amount of $3,576.73. – Pg 192 12. [PS] Request approval of the Judge Ben Gordon, Jr., Family Visitation Center subagreement relating to the Edward Byrne Memorial Justice Assistant grant program in the amount of $20,543.00. – Pg 235 13. [PUR] Requesting approval for Chairman to sign contracts with Michael Baker and RS&H for Architectural, Engineering & Aviation Planning Services. (AP 54-14). – Pg 291 14. [PUR] Seeking approval and signature of Lobbying Services Contract Amendment (C07-1464-BCC). – Pg 351 15. [PUR] Seeking Approval of Contract with Mansfield Oil Company. (FLT 03-15) – Pg 354 16. [PUR] Seeking approval of quote for Stryker Stretcher (R1500214). – Pg 401 17. [PUR] Seeking Approval of Purchase of Vacuum Truck for Water & Sewer Department (R1500232). – Pg 407 18. [PW] Request Approval of Baker Landfill - 2014 Semiannual Sampling and Reporting Proposal – Pg 418 19. [PW] Request approval for payment of Safety Source, Inc outstanding charges related to the purchase of boots purchased in the amount of $9,240. – Pg 427 20. [PW] Request approval of a Public Event Permit for the Jingle Bell Jog 10K/5K Run/Walk race, to be held December 13, 2014, 7:00 a.m. - 1:00 p.m., along US 98 roadway on Okaloosa Island, sponsored by Special Forces Association, Chapter 7. – Pg 428 Okaloosa County Board of Commissioners Page 2 Printed 11/26/2014 Regular Meeting (North) Agenda December 2, 2014 21. [PW] Request authorization to advertise the RFB for both the Oak Hill Road and Sexton Road Repairs. – Pg 433 22. [TDD] Monthly reconciliation of the use of promotional reserve funds – Pg 435 23. [WS] Request approval of final payment in the amount of $15,590.29 for the contract ending 9/30/2014 with Severn Trent Environmental Services, Inc. for the printing of Utility Bills. – Pg 436 X. Department Business A. Elliot Kampert/Growth Management 1. Medicaid Amendment 8 and task order 28.8 – Pg 442 B. Sunil Harman/Airports 1. Request approval of Change Order No. 2 with Birkshire Johnstone, LLC., for the Bob Sikes Airport West Hangar Area Parking Facilities – (CEW) – Pg 447 2. Request approval of Five (5) FDOT Airport Grants for VPS, DTS & CEW – Pg 455 C. Donald Turner/Facility Maintenance 1. Request BCC approval of Deductive Change Order 14-04 to the Lord & Son Contract on the Sheriff's New Building. Dist: 2 – Pg 598 2. Request BCC approval of Deductive Change Order 14-06 to the Lord & Son Contract on the New County Administration Building. Dist: 2 – Pg 623 XI. New Business 1. Request Board selection of Chairman and Vice Chairman for 2015 - District: All. – Pg 663 2. Discussion of County Administrator selection process. – Pg 664 XII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 3 Printed 11/26/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Kathy Newby, Public Information Officer SUBJECT: Award Presentation/Graduation Dept. of Corrections The Okaloosa County Department of Corrections is proud to announce that Operations and Security Captain Stefan W. Vaughn has graduated from the Florida Criminal Justice Executive Institute Senior Leadership Program. Each candidate must submit an extensive application to the Florida Criminal Justice Institute. The 10-month, Florida Criminal Justice Executive Institute Senior Leadership Program is designed to develop and enhance the leadership skills of Florida criminal justice executives. The course of study include topics such as; leadership, communication, criminal justice research, budgeting, managing change, and team building. Packet Pg. 4  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Kathy Newby, Public Information Officer SUBJECT: Public Information Officer Presentation The Public Information Officer's PowerPoint presentation is attached. Packet Pg. 5  www.okaloosafl.com Please silence cell phones. Speak into microphone for live broadcast & give name & address. Packet Pg. 6 USS Okaloosa APA 219 Packet Pg. 7 Northwest Florida Regional Airport Passenger Activity Comparisons - October, 2014 Oct-13 Oct-14 Increase/Decrease % Change Enplanements 29,827 32,270 2,443 8.19% (Departing) Deplanements 30,190 33,022 2,832 9.38% (Arriving) Total 60,017 65,292 5,275 8.79% CY-Calendar YR CY 2013 CY 2014 Increase/Decrease % Change Enplanements 316,180 321,505 5,325 1.68% Deplanements 320,791 321,663 872 0.27% Total 636,971 643,168 6,197 0.97% Packet Pg. 8 Stillwell Park Update Packet Pg. 9  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Request for plan amendment and rezoning, T. Davis Gordon DEPARTMENT: Growth Management BCC DISTRICT: 1 PUBLIC HEARING: Consideration of a request changing the use of land submitted by T. Davis Gordon dba Tellus Development, Ltd., relating to property located on Livingston Street, Crestview. The request is to change the Comprehensive Plan Future Land Use Map (FLUM) designation for the property from Mixed Use (MU) to Commercial (C), or a more restrictive FLUM designation. If the FLUM amendment is approved, request to rezone the property from Mixed Use (MU) district to General Commercial (C-3) district, or a more restrictive zoning district. Property contains 1.31 acres, more or less. STAFF FINDINGS: • The applicant would like to expand his existing mini-warehouse storage business onto adjacent parcels. • Mini-warehouse storage is only allowed in the General Commercial (C-3) zoning district. • The MU zoning district allows C-3 permitted uses when the property involved fronts upon an arterial or collector roadway, and there is no access to the commercial part of the property through a residential area or residential-zoned area. • The property involved fronts upon Livingston Street which is not classified as an arterial or collector roadway. • The C-3 zoning district allows access from roadways not classified as arterial or collector. • The applicant is requesting the FLUM change and rezoning so as to allow access from Livingston Street to enable the expansion of his mini-warehouse storage business. • There are other commercially-zoned properties in the immediate vicinity as well as properties classified as “vacant commercial” by the Property Appraiser. PUBLIC COMMENT/OPPOSITION: None to date. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a public hearing held November 13, 2014. MILITARY REPRESENTATIVE: No comment. STAFF POSITION: Staff has no objection to the requested FLUM amendment and rezoning. RECOMMENDATION: It is recommended that the Board consider the facts presented herein, the Planning Commission recommendation, as well as any facts that may be presented at the public hearing, and then decide whether or not to adopt the requested FLUM amendment and rezoning by separate ordinances. Packet Pg. 10 RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 11  GIS ANALYSIS RESULTS Date: 10/21/2014 Project: 09-3N-23-0000-0001-0000/0010-0000 Permit: 382107-BCC-2014 and 382108-BCC-2014 Property Address: LOCATED ON LIVINGSTON ST, CRESTVIEW, FL Previous Zoning Change: NO Proposed FLU Change: C Acres: 1.13 Zoning: MU FLU: MU 1990 FLU: M Fire District: NORTH OKALOOSA Commissioner District: 1 Census Tract: 20400 Soil Type: 6 – Dorovan – nearly level, very poorly drained soils that are organic – usually in freshwater swamps or drainage ways. 24 – Troup Sand, 5 to 8% slope, well drained uplands soil Wind Zone: Below the 140mph Flood Zone: X 500 Year Flood Plain Map Number: 12091CO 170H Storm Surge Area: No Urban Development Area: YES Water Efficient Area: No Wells: None Environmental Data: None Historical Data: None Wetlands: Uplands Water and Sewer: AWS Within 3 mile of an Airport: YES Packet Pg. 12  ATTACHMENT - A 09-3N-23-0000-0001-0000/0010-0000 BLACKWATER RIVER STATE FOREST GARDEN CITY BAKER SUBJECT PROPERTY CRESTVIEW HOLT Legend : Roads Location Map Packet Pg. 13  ATTACHMENT - B 09-3N-23-0000-0001-0000/0010-0000 LIVINGSTON ST SUBJECT PROPERTY BRACKIN ST Legend Parcel Lines Aerial Photo : Packet Pg. 14  ATTACHMENT - C 09-3N-23-0000-0001-0000/0010-0000 D BLV L DR ON ERD TRIA OFFICE BUILDINGS WAREHOUSE-STORAGE 2.451667 VACANT COMMERCIAL NF 2.40928 1.251893 S INDU VACANT COMMERCIAL 0.837781 VACANT/COMM/XFOB VACANT COMMERCIAL 22.276521 1.781938 SINGLE FAMILY SINGLE FAMILY 0.897854 0.85068 LIVINGSTON ST VACANT WAREHOUSE-STORAGE 0.487728 SINGLE FAMILY SINGLE FAMILY 1.600477 0.767735 0.751022SINGLE FAMILY 0.341252 VACANT SINGLE FAMILY VACANT 0.171994 0.565211 0.685034 CARVER AVE BRACKIN ST Existing Land Use Map : Packet Pg. 15  ATTACHMENT - D 09-3N-23-0000-0001-0000/0010-0000 DN BLV RG LN RICHBU DON DR FER IAL STR INDU SUBJECT PROPERTY MU LIVINGSTON ST C BRACKIN ST CARVER AVE CRESTVIEW LDR INST Legend : C LDR Future Land Use Map MU INST Packet Pg. 16  ATTACHMENT - E 09-3N-23-0000-0001-0000/0010-0000 L DR TRIA S INDU MU SUBJECT PROPERTY LIVINGSTON ST C-3 BRACKIN ST CRESTVIEW R-1 : Legend C-3 MU R-1 Zoning Map Packet Pg. 17  ATTACHMENT - F 09-3N-23-0000-0001-0000/0010-0000 L DR TRIA S INDU SUBJECT PROPERTY LIVINGSTON ST M BRACKIN ST CARVER AVE Legend ) Municipality (M) Future 1990 Land Use Map : Packet Pg. 18  ATTACHMENT - G 09-3N-23-0000-0001-0000/0010-0000 D BLV ON L DR ERD NF TRIA S INDU MU C LIVINGSTON ST SUBJECT PROPERTY C BRACKIN ST LDR CRESTVIEW CARVER AVE INST Legend C MU LDR Proposed Future Land Use Map : Packet Pg. 19  ATTACHMENT - H 09-3N-23-0000-0001-0000/0010-0000 LN RICHBURG D BLV ON L DR ERD TRIA NF S INDU MU LIVINGSTON ST SUBJECT PROPERTY R-1 C-3 BRACKIN ST CARVER AVE CRESTVIEW R-1 INST Legend : C-3 Proposed Zoning Map MU R-1 INST Packet Pg. 20  ATTACHMENT - I 09-3N-23-0000-0001-0000/0010-0000 MU MU ORD#: 1018 From: LDR THIRD AVE N ST JONES RD DE SHADY LN GAR L DR LDR TRIA PARK LN MU S ORD#: 825 ADAMS DR INDU From: UMU RICHBURG LN RIDGE DR TEXAS PKWY MU MU MU ORD#: ORD#: 5100 MU 835 ORD#: 508 FARMER ST DR CRESTVIEW ORD#: From: From: LDRLDR 663 From: LDR MU From: LDR ORD#: 811 N JAMES ST C C C AW From: LDR ORD#: 421 ORD#: 422423 ORD#: BRACKIN ST From:From: LDR DL LDRLDR From: OO INST POINSETTA ST SUBJECT PROPERTY ORD#: 1102 W MU From: LDR ORD#: 420 From: LDR NINTH AVE VD MU MU BL ORD#: 419 GRAY PL ORD#: 647 From: LDR STFrom: ILLWE LL BLVD N LDR DO ST ER ON PATCH AVE NF TT PA Legend : C MU LDR 1 Mile FLU Map Packet Pg. 21  ATTACHMENT - J 09-3N-23-0000-0001-0000/0010-0000 THIRD AVE N ST SUNSHINE DR DR OAK LN L DE EL L DR W PO GAR TRIA PARK LN S MU INDU RG LN FARMER ST RICHBU SUBJECT PROPERTY JONES RD N JAMES ST DR R-1 C-3 WN POINSETTA ST CARV INST ER AVE LA ORD#: 1103 MIMOSA ST OD From: INSTR-1 WO M A COUCH WAY VALLEY RD N VD STILLWELL BLVD BL ST HABURN ST ON PATCH AVE TEXAS PKWY ON RD CRESTVIEW TT FE PA BRACKIN ST LONG DR SMITH ST Legend : MU R-1 1 Mile Zoning Map C-3 Packet Pg. 22  ORDINANCE NO. 14- AN ORDINANCE AMENDING THE OKALOOSA COUNTY COMPREHENSIVE PLAN – FUTURE LAND USE MAP, ORDINANCE NO. 90-1, AS AMENDED; CHANGING THE FUTURE LAND USE DESIGNATION FROM MIXED USE (MU) TO COMMERCIAL (C), SAID PROPERTY LOCATED AND DESCRIBED ON ATTACHED EXHIBIT A; REPEALING ALL ORDINANCES, OR PROVISIONS THEREOF, IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: Section 1. This Ordinance shall be referred to as the 382107-BCC-2014 amendment changing the Future Land Use Map designation of a certain parcel of real property owned by Tellus Development, Ltd., Property ID Numbers 09-3N-23-0000-0010-0000 and 09-3N-23-0000-0001- 0000, more particularly depicted as Exhibit A, attached hereto. Section 2. The Okaloosa County Comprehensive Plan – Future Land Use Map is hereby amended to change that certain parcel of property situated in Okaloosa County from Mixed Use (MU) category to Commercial (C) category, said property more particularly depicted as Exhibit A, attached hereto. Section 3. This Ordinance shall become effective as provided by law, and does hereby repeal any ordinances, or provisions thereof, in conflict herewith. Should any word, phrase, sentence, subsection, section or other part of this Ordinance be held by a court of competent jurisdiction to be illegal, void, unenforceable, or unconstitutional, then the part so held shall be severed from this Ordinance and the remainder of this Ordinance shall remain in full force and effect. DULY PASSED AND ADOPTED in regular session this the 2nd day of December, 2014 BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr. Chairman ATTEST: J. D. PEACOCK II Clerk Ad Interim Packet Pg. 23 09-3N-23-0000-0001-0000/0010-0000 VD N BL RG LN RICHB U R RDO IAL D N FE STR INDU LIVINGSTON ST SUBJECT PROPERTY BRACKIN S T CARV ER AV E M A COUCH WAY T4308 Packet Pg. 24 Packet Pg. 25 Packet Pg. 26  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Dr. Karen Chapman SUBJECT: Visitor - Dr. Chapman, County Health Department Dr. Karen Chapman from Florida Public Health requests opportunity to provide presentation to the Board on Ebola. Packet Pg. 27  Contact Tracing Can Stop Infectious Disease Outbreaks FloridaHealth.gov • Florida Department of Health If you are diagnosed with certain diseases, you will be asked by a n Contact tracing tracks and prevents the spread of disease. local public health official—an epidemiologist—about everyone n Epidemioligists find everyone that has been in contact with a with whom you have had contact. The epidemiologist will talk to sick patient. each person and ask them about their health. This is called contact n Contacts are watched for symptoms for a certain number of tracing, and is a core public health function. days. Your role, providing all contacts, is key to stopping the spread of disease. 1 2 Patient asked about their contacts. 3 Contacts will be watched PATIENT Isolated & ? for symptoms for a certain number of days. Provided Care Contact shows symptoms Contact shows symptoms Missed contact Contact shows no symptoms & is isolated, tested & is isolated, tested may spread disease after a certain & provided care. & provided care. to new contacts. number of days. PATIENT Isolated & PATIENT Isolated & ? Provided Care Provided Care Patient asked about contacts. Patient asked about contacts. Public health system works to eliminate missed contacts. If no contacts, no further spread Contact Contacts watched of the disease. not at risk for symptoms of developing for a certain the disease. number of days. Cycle repeats until there are no new patients. Local county contact information can be found at FloridaHealth.gov. 10/14/14 Packet Pg. 28  Florida’s Response to Emerging Infectious Disease FloridaHealth.gov • Florida Department of Health • #FLHealthFacts STATE-LEVEL ACTIONS Case in the U.S., Single Case Multiple Cases Multiple Cases Widespread Cases Not in Florida in Florida in a Single in Multiple in Florida Florida County Florida Counties Provide messages Activate State Continue activation of emphasizing infection Emergency Response Continue activation Activate State State Emergency control practices. Team, Level 2. of State Emergency Emergency Response Response Team, Response Team, Team, Level 1. Level 1. Implement enhanced Deploy disease Level 2, including law disease surveillance. control expertise. enforcement, mass Declare State Public Continue State Public care, fire and EMS. Health Emergency. Health Emergency. Develop risk Announce case and communication implement risk Support of ESF 8 Deploy State Medical Consider declaring strategies. communication and ESF 14 by Response Teams and State of Emergency. strategies. DOH Office of other resources. Conduct daily calls Communications. Consider requesting with local health Consider declaring Consider declaring Federal Disaster departments. local public health Consider declaring State of Emergency. Declaration. emergency. State Public Health Consider activating Emergency. Joint Information Center. LOCAL-LEVEL ACTIONS Monitor situation. Activate County Continue activation of County Emergency Operations Center. Emergency Disseminate Operations Center. Assess health care system capacity. information to health care partners. Conduct contact Continue contact tracing. tracing. Focus on disease Establish alternate care sites. surveillance. Ensure isolation and quarantine. Consider activation of local continuity of operations plans. Implement social Request additional resources for personnel personal protective distancing. equipment and supplies. Local county contact information can be found at FloridaHealth.gov. 10/15/14 Packet Pg. 29  We Can Keep Communities Safe if Ebola Happens in Florida FloridaHealth.gov • Florida Department of Health Could YOU Does SOMEONE YOU have Ebola? KNOW have Ebola? n Have you traveled within n Did you touch someone with the last 21 days to Guinea, Ebola and active secretions Liberia or Sierra Leone, (saliva, sweat, vomit, diarrhea and/or touched a person or blood)? with Ebola? Do you also have a fever? IF SO: n CALL your local county health department IF SO: immediately. n CALL your health care professional or local n You may be asked to stay home and be emergency room. monitored by health care professionals for a n You may be hospitalized and tested. If you test 21-day period. positive for Ebola, you will stay in the hospital and be kept safe in isolation for treatment. Do you live in a Do you work in a COMMUNITY where HEALTH CARE a person is being FACILITY treating a treated for Ebola? person with Ebola? n Practice infection control n Stay calm. guidelines. n People who have been n Follow warning signs posted outside of patient exposed to the Ebola virus rooms. are at home and being monitored by health care professionals. n If caring for the patient: n Follow all instructions for donning and doffing n Reduce your exposure to all viruses: wash your hands often with soap and water. personal protective equipment. n Wear water-impermeable protection from head to toe, to include: a gown, leg-high covers or boots, hat, face mask, face shield and double gloves. n No skin should be exposed. Local county contact information can be found at FloridaHealth.gov. 10/21/14, 4:48 pm Packet Pg. 30  Health Care Actions for Ebola FloridaHealth.gov • Florida Department of Health 1. IDENTIFY 2. ISOLATE 3. INFORM Ask about If Both Criteria Travel History are Met: n Did the person travel n Don personal to/from Western Africa protective equipment. Call your within 21 days of n Move the patient to a County Health symptom onset? private room with a private bathroom. Department. Look for Symptoms n Close the door. n Fever, headache, joint and muscle weakness, fatigue, diarrhea and vomiting. n Post isolation signs on the doors of the < FIND YOUR COUNTY patient’s room. Patient Care A Person Under Investigation has Risk Factors & Consistent Symptoms Follow All Instructions Risk Factors for Donning & Doffing  Traveled to/from an area where Ebola transmission is active. Personal Protective Equipment: n Wear water-impermeable protection from  Handled bats or non-human primates in an area where Ebola head to toe, to include: a gown, leg-high transmission is active. covers or boots, hat, face mask, face shield  Within the past 21 days before symptom onset, has had contact and double gloves. with blood, other bodily fluids or human remains of a patient n Follow team-based care protocol. known to have, or is suspected to have, Ebola. Practice Infection Control Symptoms Guidelines Including: n Washing hands frequently.  Has a fever. n Decontaminating surfaces and equipment.  Has severe headache, abdominal pain, muscle pain, vomiting, diarrhea or unexplained hemorrhage. Patient testing may be considered per CDC guidelines. Local county contact information can be found at FloridaHealth.gov. 10/21/14 Packet Pg. 31  Ebola Awareness Information for Emergency Medical Services FloridaHealth.gov • Florida Department of Health In the last 21 days, did the individual have: n HISTORY OF TRAVEL TO: 1 • Guinea? • Liberia? • Sierra Leone? n PHYSICAL CONTACT OR EXPOSURE to body fluids from another person with Ebola— including those working in labs? no Continue care. yes Transport per routine & appropriate protocol(s). no 2 Does the individual have sudden onset of fever? yes Remember: safe removal of PPE is essential. Perform hand hygiene n Make sure PPE training is up to date. & don Personal Protective 3 Equipment (PPE): Head-to-toe coverage with water-impervious materials so NO SKIN, MUCOUS MEMBRANES and n Use extreme caution when removing PPE to avoid contamination of eyes, mucous membranes & clothing. n Follow established decontamination procedures. n Monitor exposure risk by OR HAIR communicating with receiving IS EXPOSED. hospital. Local county contact information can be found at FloridaHealth.gov. 10/20/14 Packet Pg. 32  Guidance for Businesses with Employees Returning from Countries Currently Experiencing an Outbreak of Ebola Virus Disease Contents This document provides guidance for businesses with employees returning from countries currently experiencing an outbreak of Ebola Virus Disease (EVD); http://www.who.int/csr/disease/ebola/en/. Introduction • The Centers for Disease Control and Prevention (CDC) and the Department of Homeland Security's Customs & Border Protection (CBP) have begun entry screening at five U.S. airports that receive all travelers from the Ebola-affected nations of Guinea, Liberia, and Sierra Leone. Trained CBP staff will observe travelers for signs of illness, ask them a series of health and exposure questions and provide health information for Ebola and reminders to monitor themselves for symptoms. Trained medical staff will take their temperature with a non- contact thermometer. • If the travelers have symptoms or the health questionnaire reveals possible Ebola exposure, they will be evaluated by a CDC quarantine station public health officer. The public health officer will again take a temperature reading and make a public health assessment. Travelers, who after this assessment, are determined to require further evaluation or monitoring will be referred to the appropriate public health authority. • Travelers from these countries who have neither symptoms/fever nor a known history of exposure will receive health information for self-monitoring. • The CDC will distribute contact information for these screened passengers to the state they are residing in, or traveling to, via Epi-X. • Upon receiving the notification, the Florida Department of Health (DOH), Bureau of Epidemiology, will immediately distribute passenger lists to the county health departments (CHDs) of residence for monitoring as described below. • Please refer to the Interim Guidance for Monitoring and Movement of Persons with Ebola Virus Disease Exposure for recommendations for conditional release and controlled movement of persons potentially exposed to EVD. 1 Version 2.0 29October2014 Packet Pg. 33 What businesses should do: Notification of local CHD for returning employees • To ensure that DOH is aware of persons returning from the Ebola-affected countries by all conveyance types, businesses should notify the local county health department that an employee will be returning from the impacted country and supply contact information including name, telephone numbers, address, and email address. In addition, businesses should also provide the CHD with estimated arrival date and date employee left impacted country. • The CHD will make contact with the person(s) on the list and conduct an in-person risk assessment on their date of arrival in Florida using the DOH EVD risk assessment algorithm 3.5. • An airline employee (pilot or crew) that during the course of travel never left the airport grounds and never stayed overnight in an impacted country OR a employee on a ship who never disembarked from the ship while in an impacted country AND have had no contact with a known or suspected EVD case will not be monitored for 21 days. However, employees should self-monitor and if they develop any symptoms report this to their local CHD. • Definition of employee risk categories o Low risk: Employee returning from Guinea, Liberia, or Sierra Leone who did not have contact with a known or suspect EVD case in the past 21 days. o High risk: Any direct contact or within 3 feet for ≥ 15 minutes of a known or suspect EVD case in the past 21 days regardless of the absence/ use and type of personal protective equipment. • The employee should be provided a 24/7 phone number to contact appropriate CHD staff. • Employees that are considered low or high risk will be monitored by the local CHD for 21 days as identified in the CHD Guidance-Traveler Monitoring document. If you have any additional concerns or questions please contact your local CHD or the Florida Department of Health at 850-245-4401. Additional Considerations: In most cases, low risk employees are able to carry on with day to day activities, although the individual circumstances of each person should be considered. Factors that may prevent someone from returning to daily activities during the monitoring period include their ability to quickly seek immediate medical attention if they develop symptoms, number of daily close contacts, and risk of transmission. 2 Version 2.0 29October2014 Packet Pg. 34  Ebola Awareness Information for Travelers FloridaHealth.gov • Florida Department of Health WHAT IS EBOLA? SYMPTOMS: n Ebola is the cause of viral hemorrhagic fever disease. n Fever, headache, joint and muscle aches, weakness, diarrhea, n It spreads through bodily fluids from a person who is sick with or vomiting, stomach pain, lack of appetite and abnormal bleeding. has died from Ebola, or from exposure to contaminated objects, n May appear anywhere from 2 to 21 days after exposure to Ebola such as needles. virus, though 8–10 days is most common.  Have you been to Sierra Leone, Guinea or Liberia in the past month? Are you from that area or have you traveled there in the past month? There is a possibility that you may have been exposed to Ebola. Yes, Yes, but I did not have contact with No. No, but I had contact with someone I know someone that has sick with Ebola. someone sick with Ebola. been to an affected area.     Stay calm. Stay calm. Stay calm. Stay calm. Get informed. Get informed. Get informed. Get informed. Contact your Share this county health department. information.     “CONTACT” MEANS YOU CAN’T GET EBOLA IS NOT SPREAD YOU TOUCHED EBOLA THROUGH: LIKE A COLD OR FLU. THESE BODY FLUIDS: YOUR COUNTY HEALTH You can live with a DEPARTMENT WILL WORK Air roommate or attend class Blood WITH YOU TO Water Vomit with a student who has been monitor for fever Food to an affected area Sweat for 21 days. without putting yourself Diarrhea at risk.     You can only get Ebola You can only get Ebola If you have a fever, from contact with from contact with If this defines you, immediately call bodily fluids from: bodily fluids from: immediately call your health care n A person who is sick withn A person who is sick with your county health professional or local or has died from Ebola. or has died from Ebola. department. emergency room. n Exposure to contaminated n Exposure to contaminated objects such as needles. objects such as needles. Local county contact information can be found at FloridaHealth.gov. Packet Pg. 35 11/04/14  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Third Amendment to America Airlines Lease at VPS DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the Third (3rd) Amendment to the American Airlines Lease at Northwest Florida Regional Airport (VPS). BACKGROUND: American Airlines and US Airways have merged and have requested consolidation of their separate operating locations in the airport's terminal as allowed in Amendment No. 1, Endorsement No. 1 to the Amended and Restated Signatory Airlines' Operating Agreement and Terminal Building Lease. The two operations have consolidated into about one-half of the former Northwest/Vision Airlines location and have agreed to pay for 1,333 square feet during the first year of merged operations. At the end of one year following its beneficial occupancy (August 19, 2014) the airline will be asked to decide if it will lease the remainder of the available office and ticketing area space. If it declines to do so, the space will be made available for use by other carriers. OPTIONS: Approve, Disapprove or Table RECOMMENDATIONS: Airport Staff recommends approval of this Third Amendment to the American Airlines lease agreement. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 36 Packet Pg. 37 Packet Pg. 38 Packet Pg. 39 Packet Pg. 40 Packet Pg. 41 Packet Pg. 42 Packet Pg. 43 Packet Pg. 44 Packet Pg. 45 Packet Pg. 46 Packet Pg. 47  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Ludwig Law Firm Consent to Sublease DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed request from Ludwig Law Firm for BCC's consent to Sublease one of their hangars at the Destin/Ft. Walton Beach Airport (DTS) is being presented to the Board of County Commissioners for approval. BACKGROUND: The Ludwig Law Firm Hangar lease was approved by the Board on April 15, 2003. This lease allows subleasing of space with County approval. Previously, five hangars have been sublet. Mr. Ludwig is requesting approval of the attached sublease with the Rigdon Family Living Trust for the sublease that M.C. Davis was previously leasing. With the approval of the sublease, the Board is requested to authorize the Chairman to sign the Assignment of Sublease document. A current certificate of insurance for the Rigdon Family Living Trust is attached along with the contract and lease internal coordination sheet. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this Assignment of Sublease as described above. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 48 Packet Pg. 49 Packet Pg. 50 Packet Pg. 51 Packet Pg. 52 Packet Pg. 53 Packet Pg. 54 Packet Pg. 55 Packet Pg. 56 Packet Pg. 57 Packet Pg. 58 Packet Pg. 59 Packet Pg. 60 Packet Pg. 61 Packet Pg. 62 Packet Pg. 63 Packet Pg. 64 Packet Pg. 65 Packet Pg. 66 Packet Pg. 67 Packet Pg. 68 Packet Pg. 69 Packet Pg. 70 Packet Pg. 71 Packet Pg. 72 Packet Pg. 73 Packet Pg. 74 Packet Pg. 75 Packet Pg. 76 Packet Pg. 77 Packet Pg. 78 Packet Pg. 79 Packet Pg. 80 Packet Pg. 81 Packet Pg. 82 Packet Pg. 83  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Final Consultant Contract Payment DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve final contract payment to Airport Management Resources, Inc. (AMRI) BACKGROUND: The contract with AMRI for airport management consulting services expired on September 30, 2014. This company has served the County Airports system faithfully and exceptionally for nearly 17 years. During that period John Tomec has demonstrated unconditional loyalty to our Airport Department with his unique ability to find innovative financing opportunities. He was solely instrumental in getting the Airport into the FAA Military Airports Program on four separate occasions resulting in over $20 million of financing for projects that would not otherwise be eligible for regular Federal funds. John has decided to begin his transition into retirement. His advice and wise counsel will be missed. This final payment under Task Order No. 35 is for $6,000 through the final date of his contract. OPTIONS: Approve, Disapprove, Table. RECOMMENDATIONS: Airports staff recommends approval of this final contract payment. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 84 Packet Pg. 85 Packet Pg. 86 Packet Pg. 87 Packet Pg. 88 Packet Pg. 89 Packet Pg. 90 Packet Pg. 91 Packet Pg. 92  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Destin Airport Advisory Committee Replacement DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Airports is requesting the Board of County Commissioners approve the appointment of a replacement County member to the Destin Airport (DTS) Compatibility Advisory Committee BACKGROUND: In February 2007, the Board of County Commissioners approved an Interlocal Agreement between the City of Destin and Okaloosa County which, in part, established the creation of an Airport Compatibility Advisory Committee. The Committee is composed of seven members, three appointed by the Destin City Council and three appointed by the County Commission. The seventh member shall be a representative of Eglin Air Force Base. A County appointed member has just stepped down and Mr. William F. Phillips, one of the original applicants for this position, has recently expressed his interest in volunteering his time as a replacement member on the committee. OPTIONS: Approve, Disapprove, Table RECOMMENDATIONS: Staff recommends the Board's approval for the appointment of Mr. William F. Phillips to serve as a County appointed member on the Destin Airport Compatibility Advisory Committee. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96 Packet Pg. 97  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: System Studies and Simulation Amendment One DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed amendment to System Studies and Simulation, Inc., lease is being presented to the Board of County Commissioners for approval. BACKGROUND: On September 16, 2014 the Board approved a lease with System Studies and Simulation, Inc. Due to this company having a sub lease with Emerald Coast Aviation, the Fixed Base Operator (FBO) at the Bob Sikes Airport. Amendment One changes the expiration date in the lease to match the sub-lease and includes an annual operating fee. System Studies and Simulation's certificate of insurance is attached along with the contract and lease internal coordination sheet. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the Amendment as described above. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 98 Packet Pg. 99 Packet Pg. 100 Packet Pg. 101 Packet Pg. 102  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Clennan Family Foundation Hangar Lease Supplemental Agreement Two DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Supplemental Agreement Number Two to the Clennan Family Foundation Hangar Lease, Block 4 Lot 2 at the Destin/Ft. Walton Beach Airport, is being presented to the Board of County Commissioners for approval. BACKGROUND: On August 9, 2012, the Board approved an Assignment of Lease for Clennan Family Foundation, Mr. Roy Clennan, for a hangar located on Block 4 Lot 2, at the Destin/Ft. Walton Beach Airport. Mr. Clennan has submitted his final invoice for the renovation of his hangar totaling $68,237.50. Staff reviewed the submitted invoice and determined that the cosmetic work, routine maintenance, and the personal workshop/office are not eligible for consideration and would not be included in the total price of the renovation to determine the term extension. Staff determined and approved an extension of the lease for (4) four years based on eligible improvements. Mr. Clennan agreed that the new expiration date of the hangar lease will be extended to May18, 2030. Mr. Clennan's certificates of insurance are attached along with the contract and lease internal coordination sheet, renovation invoice and electronic correspondence related to the request for lease extension. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve Supplemental Agreement Number Two as described above. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Dewey Cosgrove Hangar Lease Renewal DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Hangar Lease Renewal for Mr. Dewey Cosgrove, Block 3 Lot 1 at the Bob Sikes Airport (CEW), is being presented to the Board of County Commissioners for approval. BACKGROUND: On August 17, 2004 the Board approved a generic Hangar Lease for hangar renewals. Mr. Cosgrove is in compliance with all terms and conditions of his Lease. Mr. Cosgrove's certificates of insurance are attached along with the contract and lease internal coordination sheet. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the Lease Renewal as described above. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Roland Sims Jr. SUBJECT: Link to Warrants DEPARTMENT: County Administrator BCC DISTRICT: All Per Florida Statute 136.06(1), "All money drawn from any depository qualified under the provisions of this chapter shall be upon a check or warrant issued by the board or officer drawing the same, said check or warrant, both as to number and amount, person to whom drawn and purpose for which drawn shall be recorded in the minutes of the board having ordered the same drawn, and each check or warrant so drawn shall be signed by the chair of said board, attested by the clerk or secretary of said board with the corporate seal thereof affixed; however, money under the control of any school board may be withdrawn as may be otherwise provided by law." Warrants are defined as checks or money drawn from any of the Board’s depositories. The following link is provided to review all warrants by the Okaloosa County Board of County Commissioners: <http://www.clerkofcourts.cc/bccfinance/>. If using iPad to view or if link is unusable, please reference link in attachment to this agenda item. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 161  The following reference(s) is (are) provided as links for the following: Agenda Item Title: Link to Warrants Reference Background: Per Florida Statute 136.06(1), "All money drawn from any depository qualified under the provisions of this chapter shall be upon a check or warrant issued by the board or officer drawing the same, said check or warrant, both as to number and amount, person to whom drawn and purpose for which drawn shall be recorded in the minutes of the board having ordered the same drawn, and each check or warrant so drawn shall be signed by the chair of said board, attested by the clerk or secretary of said board with the corporate seal thereof affixed; however, money under the control of any school board may be withdrawn as may be otherwise provided by law." Warrants are defined as checks or money drawn from any of the Board’s depositories. The following link is provided to review all warrants by the Okaloosa County Board of County Commissioners: http://www.clerkofcourts.cc/bccfinance/ Packet Pg. 162  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2015 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for operating assistance block grant, in the amount of $440,269. Resolution amending the Fiscal Year 2015 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Law Enforcement (FDLE) for family violence prevention program grant, in the amount of $20,543. Resolution amending the Fiscal Year 2015 Budget, County Transportation Trust Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for commuter assistance to operate the alternative commuter transportation route from North Okaloosa County to Fort Walton Beach area grant, in the amount of $3,000. Resolution amending the Fiscal Year 2015 Budget, Tourist Development Special Revenue Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for urban corridor grant, in the amount of $200,000. Resolution amending the Fiscal Year 2015 Budget, Water and Sewer Enterprise Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for commuter assistance to operate the alternative commuter transportation route from North Okaloosa County to Fort Walton Beach area grant, in the amount of $7,000. Resolution amending the Fiscal Year 2015 Budget, Water and Sewer Enterprise Fund, which did not reflect adequate appropriations from Florida Department of Environmental Protection (FDEP) for cooperative agreement grants, in the amount of $222,666. BT-15-7, Tourist Development Special Revenue Fund in the amount of $3,000. Tourist Development Council approved sponsoring the Emerald Coast Classic NCAA basketball championship hosted by Northwest Florida State College at the October 23, 2014 meeting. BT-15-8, County Transportation Trust Fund the amount of $3,000. Provide local match for Florida Department of Transportation (FDOT) for commuter assistance to operate the alternative commuter transportation route from North Okaloosa County to Fort Walton Beach area grant. BT-15-9, Water and Sewer Enterprise Fund in the amount of $7,000. Provide local match for Florida Department of Transportation (FDOT) for commuter assistance to operate the alternative commuter transportation route from North Okaloosa County to Fort Walton Beach area grant. Packet Pg. 163 BT-15-10, Tourist Development Special Revenue Fund in the amount of $73,800. Tourist Development Council recommended approval of an agreement with Realin’ Scripts Charters, LLC with funding from reserves at the November 20, 2014 meeting. Packet Pg. 164  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2015 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for operating assistance block grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Mass Transit – State 701543R-334420 $440,269 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – O.C.T. 701543-534410 $433,269 In-House Labor Cost 701543-549650 $6,000 Legal Advertising 701543-549901 $1,000 Adopted this regular session the 2nd day of December 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: J. D. PEACOCK II CLERK OF CIRCUIT COURT AD INTERIM BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 165  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2015 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Law Enforcement (FDLE) for family violence prevention program grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Other Court Related - Federal 701591R-331890 $20,543 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – Other 701591-534900 $20,543 Adopted this regular session the 2nd day of December 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: J. D. PEACOCK II CLERK OF CIRCUIT COURT AD INTERIM BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 166  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2015 BUDGET COUNTY TRANSPORTATION TRUST FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for commuter assistance to operate the alternative commuter transportation route from North Okaloosa County to Fort Walton Beach area grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the County Transportation Trust Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Mass Transit – State 711500R-334420 $3,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Fuel 711500-552010 $3,000 Adopted this regular session the 2nd day of December 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: J. D. PEACOCK II CLERK OF CIRCUIT COURT AD INTERIM BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 167  RESOLUTION NO. RESOLUTION AMENDING THE FISCAL YEAR 2015 BUDGET TOURIST DEVELOPMENT FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for urban corridor grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Tourist Development Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Mass Transit – State 711542R-334420 $200,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – O.C.T. 711542-534410 $198,000 Printing & Binding 711542-547002 $2,000 Adopted this regular session the 2nd day of December 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: J. D. PEACOCK II CLERK OF CIRCUIT COURT AD INTERIM BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 168  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2015 BUDGET WATER & SEWER ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for commuter assistance to operate the alternative commuter transportation route from North Okaloosa County to Fort Walton Beach area grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Water and Sewer Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Mass Transit – State 741500R-334420 $7,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Fuel 741500-552010 $7,000 Adopted this regular session the 2nd day of December 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: J. D. PEACOCK II CLERK OF CIRCUIT COURT AD INTERIM BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 169  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2015 BUDGET SOLID WASTE ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Environmental Protection (FDEP) for cooperative agreement grants, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Solid Waste Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Garbage/Solid Waste-State (Liberty) 741533R-334340 $5,333 Garbage/Solid Waste-State (Calhoun) 741534R-334340 $12,000 Garbage/Solid Waste-State (Holmes) 741536R-334340 $10,667 Garbage/Solid Waste-State (Jackson) 741537R-334340 $33,333 Garbage/Solid Waste-State (Santa Rosa) 741538R-334340 $20,000 Garbage/Solid Waste-State (Walton) 741539R-334340 $33,333 Garbage/Solid Waste-State (Franklin) 741541R-334340 $13,333 Garbage/Solid Waste-State (Gadsden) 741542R-334340 $14,667 Garbage/Solid Waste-State (Liberty) 741563R-334340 $10,000 Garbage/Solid Waste-State (Calhoun) 741564R-334340 $10,000 Garbage/Solid Waste-State (Holmes) 741566R-334340 $10,000 Garbage/Solid Waste-State (Jackson) 741567R-334340 $10,000 Garbage/Solid Waste-State (Santa Rosa) 741568R-334340 $10,000 Garbage/Solid Waste-State (Walton) 741569R-334340 $10,000 Garbage/Solid Waste-State (Franklin) 741561R-334340 $10,000 Garbage/Solid Waste-State (Gadsden) 741562R-334340 $10,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – Recycling (Liberty) 741533-534395 $5,333 Contract Services – Recycling (Calhoun) 741534-534395 $11,025 Advertising 741534-549902 $975 Contract Services - Recycling (Holmes) 741536-534395 $10,667 Contract Services – Recycling (Jackson) 741537-534395 $33,333 Contract Services - Recycling (Santa Rosa) 741538-534395 $20,000 Contract Services - Recycling (Walton) 741539-534395 $33,333 Contract Services – Recycling (Franklin) 741541-534395 $13,333 Contract Services – Recycling (Gadsden) 741542-534395 $14,667 Contract Services - Recycling 741563-534395 $10,000 Contract Services – Recycling 741564-534395 $694 Travel Out-of-County 741564-540002 $530 Travel Lodging Expense 741564-540005 $1,000 Advertising 741564-549902 $7,776 Contract Services – Recycling 741566-534395 $10,000 Packet Pg. 170 Contract Services – Recycling 741567-534395 $6,760 Advertising 741567-549902 $3,240 Contract Services – Recycling 741568-534395 $10,000 Contract Services – Recycling 741569-534395 $10,000 Contract Services – Recycling 741561-534395 $10,000 Contract Services – Recycling 741562-534395 $10,000 Adopted this regular session the 2nd day of December 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: J. D. PEACOCK II CLERK OF CIRCUIT COURT AD INTERIM BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Deputy Clerk SUBJECT: Approval of BCC Meetings Minutes The minutes for the October 7, 2014 Regular BCC Meeting are attached for review. Packet Pg. 176 Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183 Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 Packet Pg. 187 Packet Pg. 188 Packet Pg. 189 Packet Pg. 190 Packet Pg. 191  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Direct Payment of October 2014 Airgas Invoice DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for direct payment of the October 2014 Airgas, Inc., invoice in the amount of $3,576.73. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval for direct payment of the Airgas invoice. 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Villani SUBJECT: Judge Ben Gordon Family Visitation Center Subagreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the Judge Ben Gordon, Jr., Family Visitation Center subagreement relating to the Edward Byrne Memorial Justice Assistant grant program in the amount of $20,543.00. BACKGROUND: On August 5, 2014, the Board of County Commissioners approved funding for the Judge Ben Gordon, Jr., Family Visitation Center through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Judge Ben Gordon, Jr., Family Visitation Center has been awarded funding in the amount of $20,543 through Grant No. 2015-JAGC-OKAL-2-R3-070. This award will provide services of supervised visits and monitored exchanges in Okaloosa County. The project will also refer clients to community resources including but not limited to, charitable organizations, counseling services, and domestic violence shelters. The subagreement has been reviewed and approved by the Contracts and Grant Manager, Contract and Lease Coordinator, Risk Management Director, and the County Attorney. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the subagreement between the Okaloosa County Board of County Commissioners and Judge Ben Gordon, Jr., Family Visitation Center, funded by Grant No. 2015-JAGC-OKAL-2-R3-070, and authorize the Chairman to sign the subagreement. RECOMMENDED BY: APPROVED BY: Packet Pg. 235 John Hofstad, Interim County Administrator Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Contracts for Architectural, Engineering & Aviation Planning Services. DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval for Chairman to sign contracts with Michael Baker and RS&H for Architectural, Engineering & Aviation Planning Services. (AP 54-14). BACKGROUND & ANALYSIS: The Airports Department requested to solicit firms for Architectural, Engineering, and Aviation planning services in support of its Capital Maintenance and Improvement Program. The RFQ was due on August 8, 2014, and three (3) proposals were received. The Airports Department has requested that two (2) of the responsive firms be selected. On October 7, 2014, the Board approved for contracts to be negotiated with the two (2) top ranking firms; Michael Baker & RS&H. Both contracts are complete and are ready for signature. Staff requests authorization for the Chairman to sign the contracts for Michael Baker and RS&H. This support will be required at Northwest Florida Regional Airport, Bob Sikes Airport, and Destin Airport, which together compromise the County’s airport system. The scope of professional services includes, but is not limited to: Preparation of plans, specifications, construction contract documents, cost estimates, and engineers’ reports; architectural services to design or modify new and existing facilities; assisting in the development of Federal and State grant applications, grant administration, and closeout documentation. The term of the resulting contract(s) will be for three (3) years. The County reserves the right to renew the contract(s) for two (2) additional one-year contract periods. OPTIONS: Approve/Deny authorization for the Chairman to sign contracts with Michael Baker and RS&H for Architectural, Engineering & Aviation Planning Services. RECOMMENDATION: Staff recommends approval for the Chairman to sign contracts with Michael Baker and RS&H for Architectural, Engineering & Aviation Planning Services. 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DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval and signature of Lobbying Services Contract Amendment (C07-1464-BCC). BACKGROUND & ANALYSIS: Staff is requesting Board authorization and for the Chairman to sign the contract amendment for Federal Lobbying Services. On November 18, 2014 the Board approved for staff to pursue a Request for Qualification (RFQ) for Federal Lobbying Service. The RFQ is being routed through staff for input prior to issuing the solicitation. The current contract with Alcalde & Fay, Ltd. will expire on December 31, 2014. The requested contract amendment will extend the contract to March 31, 2015 to allow staff adequate time to secure a new contract. Staff requests Board approval of the contract amendment and authorize the Chairman to sign the document. OPTIONS: Approve/Deny the contract amendment for Federal Lobbying Services (C07-1464- BCC) and authorize the Chairman to sign the document. RECOMMENDATION: Staff recommends approval of the contract amendment for Federal Lobbying Services (C07-1464-BCC) and authorization for the Chairman to sign the document. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 351 Packet Pg. 352 Packet Pg. 353  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award of Fuel Bid (FLT 03-15) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval of contract with Mansfield Oil Company. (FLT 03-15) BACKGROUND & ANALYSIS: On November 18, 2014 the Board approved award of the contract with Mansfield Oil Company as the lowest responsible/responsive bidder to provide gasoline and diesel fuel to Okaloosa County. Staff has acquired the signatures on the contract and requests approval of the contract and authorization for the Chairman to sign the document. The Mansfield Oil contract will supply gasoline and diesel fuels for a period of three (3) years with the option to renew for two (2) additional one (1) year periods. OPTIONS: Approve/Deny award of a contract to Mansfield Oil Company to supply gasoline and diesel fuel. RECOMMENDATION: Staff recommends approval of contract to Mansfield Oil Company to supply gasoline and diesel fuel. 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BACKGROUND & ANALYSIS: Public Safety entered a requisition to purchase four (4) Stryker ambulance stretchers intended to replace aging inventory. Purchasing staff has received quotes for the stretchers. Stryker provided the lowest quote at $51,828.96 ($12,957.24 ea.). Purchasing policy requires that all purchases above $50,000 be purchased through a bid process. However, the policy also states that the Board may approve purchases over $50,000 without formal bids where it is deemed to be most advantageous to the County. Staff chose to use the quote process for these items to avoid advertisement costs as well as expedite the purchase for Public Safety. Staff requests Board approval of the lowest quote in lieu of bids for the purchase of four (4) stretchers from Stryker for $51,828.96. Staff will process the requisition for a purchase order if/when the Board approves the purchase. The stretchers were a budgeted item with total funding at $52,400. OPTIONS: Approve/Deny approval of the lowest quote in lieu of bids for the purchase of four (4) stretchers from Stryker for $51,828.96. RECOMMENDATION: Staff recommends approval of the lowest quote in lieu of bids for the purchase of four (4) stretchers from Stryker for $51,828.96. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Approval of Purchase of Vacuum Truck (R1500232) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval of purchase of a Vacuum Truck (R1500232). BACKGROUND & ANALYSIS: The Water & Sewer Department budgeted $400,000 for a sewer cleaning vacuum truck. Purchasing staff assisted Water & Sewer staff in researching state cooperative purchasing opportunities for this purchase. These cooperative purchasing agreements are competitively bid. They provide those utilizing their vendors the opportunity to take advantage of their competitive pricing due to the volume needs. This vehicle has very specialized specifications. It was to the County’s advantage to utilize bids already competitively procured due to the specialized nature of the vehicle. Staff has obtained quotes from the National Joint Powers Alliance (NJPA) and the Florida Sheriff Association State Contract. The Florida Sheriff Association Contract price exceeded the budgeted amount at $409,063. The NJPA, Sansom Equipment Company, provided the lowest quote for a 2015 Freightliner at a total cost of $374,630 and staff has reviewed the specifications and found they meet or exceed the needs of the department’s request. Staff requests Board approval of utilizing the quotes from the cooperative agreements in lieu of a formal bid process. Staff will process the requisition for a purchase order if/when the Board approves the purchase. OPTIONS: Approve/Deny utilizing the lowest quote from NJPA, Sansom Equipment Company, for the purchase of a 2015 Freightliner Vacuum truck at $374,630 for the Water & Sewer Department. RECOMMENDATION: Staff recommends approval of utilizing the lowest quote from NJPA, Sansom Equipment Company, for the purchase of a 2015 Freightliner Vacuum truck at $374,630 for the Water & Sewer Department. RECOMMENDED BY: Packet Pg. 407 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412 Packet Pg. 413 Packet Pg. 414 Packet Pg. 415 Packet Pg. 416 Packet Pg. 417  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Baker Landfill - 2015 Semiannual Sampling and Reporting DEPARTMENT: Public Works BCC DISTRICT: STATEMENT OF ISSUE: Professional services are required for compliance with Florida Department of Environmental Protection (FDEP) Permit/Certification #0075982-006-SF which addresses long term care of the Baker Landfill. Professional services are also required to comply with the FDEP Remedial Action Approval Order dated September 2, 2008. BACKGROUND: Baker Landfill has two FDEP regulated environmental interests - Long Term Care (LTC) and Corrective/Remedial Action. LTC is an FDEP permitted activity that requires monitoring of groundwater from a designated network of sampling locations. The County has been performing this compliance monitoring since the landfill was closed to land filling activities in 1998 and was permitted for LTC status in 2003. Since that time, the County has complied with the permit through sampling of the monitoring network. The FDEP directed the County to initiate Corrective Actions in 1989 due to the detection of chemical constituents in the groundwater exceeding FDEP water quality standards. The FDEP approved the County’s Contamination Assessment Report in 1993 and the County began the design of a Remedial Action Plan in (RAP) 1994. Several iterations of the RAP were produced over the next few years and FDEP approved the County’s remediation plans in 2002. The remedial action system became operational in 2004. Based on operational observations, the remediation system has been slightly modified since becoming operational. After two years of operation, the remediation system was shut down in September 2006 to address a compromise of the liner system in one of the treatment ponds. The remediation system was not reactivated until August 2008. Due to lack of maintenance and down-time, the remediation system was not operating fully until May 2009. Current assessments of the operational characteristics of the system indicate that the system is not performing to design specifications for a variety of reasons. The most recent RAP Modification was approved by the FDEP in 2011 paving the way for substantial infrastructure changes completed in 2013 which will ultimately result in substantial reductions in the cost of restoration activities. Both Long Term Care Semi-Annual Compliance and Remedial Action Assessment monitoring are budgeted activities. The activities in this Task Order address services to be performed in FY2015. In order to meet LTC Permit and Remedial Action requirements, the LTC and RAP Mod requires professional services to execute two sampling/reporting events at a proposed price not to exceed $75,600. OPTIONS: Approve/Disapprove the Preble-Rish Task Order proposal (attached) for sampling and reporting associated with Baker Landfill not to exceed $75,600. Preble-Rish is a Board Packet Pg. 418 approved Engineering Services provider to the Public Works Department under contract C14- 2081-PW through September 30, 2016. RECOMMENDATIONS: Approve the Preble-Rish Task Order proposal. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Packet Pg. 426  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Safety Source, Inc. Payment for Boot Purchases DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Request Approval to pay outstanding charges incurred prior to encumbering funds for the purchase of safety boots from Safety Source, Inc. In the amount of $9,240.00. BACKGROUND: Safety Source, Inc is a traveling shoe vendor and is used by Public Works Department. Historically, invoices for boots have been paid by after-the-fact purchase order until as recently as last year. After-the-fact meaning the department did not submit a requisition to Purchasing for approval prior to allowing the boot truck vendor to come on premise and fit employees for boots. Staff has worked with Purchasing to ensure future requests/purchases will be processed so Finance can approve the payment with this vendor. Approval to pay the outstanding charges is requested so we can continue to purchase boots from this vendor. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Recommend approval of a direct payment for the outstanding charges to Safety Source, Inc. In the amount of $9,240.00. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 427  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Public Event Permit - Jingle Bell Jog DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: Special Forces Association, Chapter 7 is requesting a Public Event Permit to raise funds for the families of the 7th Special Forces Group (Airborne). BACKGROUND: The Special Forces Association holds an annual Jingle Bell Jog 10k / 5 k running race to raise funds for the families of the 7th Special Forces Group (Airborne). Nine hundred participants are expected. This year they have requested to hold the run along U.S. Highway 98 from the entrance of The Boardwalk on Okaloosa Island to a turn around point approximately one mile west of the Eglin AFB Beach facility. This request is being coordinated with the Florida Highway Patrol (FHP), the Florida Department of Transportation (FDOT), the Okaloosa County Sheriff's Office and the leaseholder at The Boardwalk. The leaseholder approves the use of a portion of the parking lot at The Boardwalk for this event. The Okaloosa County Sheriff's Office will not be able to perform traffic control due to a scheduling conflict. A meeting is scheduled with the Florida Highway Patrol November 24 for their approval. The FDOT intends to issue their permit upon acknowledgement of law enforcement approval, receipt of an approved signed and sealed traffic control plan, receipt of a signed copy of the FDOT permit form and approval by the Board of County Commissioners (BCC). OPTIONS: Approve / Disapprove RECOMMENDATIONS: Request Board approval for a Public Event Permit for the Jingle Bell Jog as submitted by Special Force Association, Chapter 7 pending final approval by the Florida Highway Patrol and Emergency Services and meeting the traffic control plan requirements of the FDOT. RECOMMENDED BY: Packet Pg. 428 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Request to advertise Oak Hill Road and Sexton Road Repairs DEPARTMENT: Public Works BCC DISTRICT: 1&3 STATEMENT OF ISSUE: Design plans for the construction and repair of both Oak Hill Road (Crestview) and Sexton Road (Baker) are being finalized. As soon as final plans and quantities are received, Public Works will develop the RFB package and submit to Purchasing for review. Approval is being requested from the Board of County Commissioners to advertise both projects for construction once the RFB package has been approved internally. BACKGROUND AND ANALYSIS: In April 2014, a major overnight storm event caused significant damage to much of Okaloosa County’s roadway and drainage infrastructure. Two of the roadways most heavily damaged were Oak Hill Road in Crestview and Sexton Road in Baker. The County tasked Preble-Rish, Inc. to perform the survey and to design the repairs for each roadway. The cost of these repairs will be 75% funded by direct reimbursement through FEMA’s declared “State of Emergency” for this storm event. Other funding will include a 12.5% direct reimbursement from the State of Florida leaving the County responsible for the remaining 12.5% of the total construction cost. The total construction estimate submitted by Preble-Rish, Inc. for each project is $713,938.25 (Oak Hill Road) and $622,236.03 (Sexton Road). OPTIONS: Approve/Disapprove authorization to advertise the RFB for both the Oak Hill Road and Sexton Road Repairs. RECOMMENDATION: Approve authorization to advertise the RFB for both the Oak Hill Road and Sexton Road Repairs. RECOMMENDED BY: Packet Pg. 433 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 434  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Monthly Reconciliation of Promotional Reserves DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Per the adopted FY15 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” BACKGROUND: Promotional reserves in the amount of $100,000 were budgeted, of which $17,000 has been previously appropriated. At its October meeting, the TDC recommended sponsoring the Emerald Coast Classic NCAA basketball championship hosted by Northwest Florida State College. The sponsorship provides the destination logo overlaid on the scoreboard, mentions and commercial spots over the two day period, and one 30-second commercial spot on CBS Sports at a cost of $3,000 (1151-548047). Promotional reserves in the amount of $80,000 remain available for appropriation. OPTIONS: N/A RECOMMENDATION: For informational purposes only. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 435  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Final Payment - Severn Trent Environmental Services, Inc. DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Okaloosa County Water & Sewer (OCWS) staff requests BCC approval for final payment in the amount of $15,590.29 to Severn Trent Environmental Services, Inc. on contract #C09-1767-WS. BACKGROUND: Via the County's formal bidding process, OCWS entered into a contract with Severn Trent Environmental Services, Inc. in 2009 for the printing, sorting and mailing of our utility bills. All work under the terms of this contract has been completed. Now that all work has been completed and deemed sufficient, final payment is due on the contract. The final payment has been through the contract close-out process. The Contract Close-Out Checklist is attached for your review, along with the Contract/Lease Payment Form and the invoice itself. Moving forward, OCWS' bill printing contract is now with Pinnacle Data Systems LLC (contract #C14-2188-WS). This contract also went through the formal bidding process. Pinnacle was the lowest qualified bidder meeting specifications, and the BCC approved the bid award and contract, in May 2014 and June 2014, respectively. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for final payment in the amount of $15,590.29 to Severn Trent Environmental Services, Inc. on contract #C09-1767-WS. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Medicaid Amendment 8 and task order 28.8 DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests Board approval of Amendment No.8 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services and for Task Order No. 28.8 for reimbursement of operating costs to Okaloosa County Transit (OCT). BACKGROUND: The Board first approved the Commission for the Disadvantaged Medicaid Non-Emergency Transportation Program Agreement on January 20, 2009. Effective August 1, 2014 for Okaloosa County, the Florida Legislature established the Managed Medical Assistance (MMA) program as part of the Statewide Medicaid Care program in Part IV of Chapter 409, Florida Statutes. The MMA program requires Managed Care Organizations to provide covered services to Medicaid recipients enrolled in managed care plans. Not all Medicaid recipients are covered. The Commission for the Transportation Disadvantaged (CTD), through its Subcontracted Transportation Providers (STPs), provides transportation to those excluded from the MMA. The attached Agreement is effective January 1 through February 28, 2015. The County will be paid using a per-member per-month (PMPM) rate for categories listed in the agreement. No Local Funds are required to receive Medicaid NET compensation from the CTD. Task Order No. 28 amendment No. 8 will allow for the reimbursement of operating costs to OCT to provide NET services for Okaloosa County. RECOMMENDATION: The Department of Growth Management requests the Board to approve Amendment No.8 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services, and sign Task Order No. 28 Amendment No. 8 for reimbursement of operating costs to Okaloosa County Transit (OCT). RECOMMENDED BY: Packet Pg. 442 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Change Order No. 2 with Birkshire Johnstone, LLC., for West Hangar Parking at CEW DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve Change Order No. 2 with Birkshire Johnstone, LLC to add contract time for select items and delete a work item for the West Hangar Area Parking Facilities project at Bob Sikes Airport BACKGROUND: Change Order No. 1 (approved April 17, 2014) added 63 calendar days to the contract which established the final completion date as July 31, 2014. Several work items were not complete (identified in Table 1 of Attachment A) at that time and this change order has been prepared to provide additional contract time for Birkshire Johnstone, LLC to complete these items and deliver a substantially completed and acceptable project. This time extension only applies to the work items identified in Table 1. The terms and conditions of the original contract shall remain in full force and effect and, by issuing this change order, the County does not waive any rights or remedies that it may have under the original contract. These rights include a possible claim for liquidated damages for failing to complete the work items not included in Table 1 within the contract time. This change order also deletes $8,108.00 from Pay Item 43, Gulf Power Allowance. This allowance was established as a mechanism to pay Gulf Power through the contractor to furnish and install the primary power improvements. In an effort to complete the Gulf Power work as soon as possible, the County has elected to pay Gulf Power directly and be reimbursed by the Florida Department of Transportation. Several of Birkshire Johnstone’s subcontractors have notified the County of unpaid amounts due from Birkshire Johnstone for work performed in July. This change order authorizes the County to remit payment for Pay Application No. 8 directly to Birkshire Johnstone’s legal counsel to ensure payment is provided to these subcontractors. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: It is Staff's recommendation that the Board approve Change Order No. 2 with Birkshire Johnstone, LLC to add 140 calendar days for the items listed in Table 1 and delete $8,108.00 from the contract. RECOMMENDED BY: Packet Pg. 447 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 448 Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452 Packet Pg. 453 Packet Pg. 454  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Accept Five FDOT Grants for Airports DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to accept five (5) Airports Grants for FDOT to fund projects as part of the FDOT 5-year work program. BACKGROUND: FDOT has presented its FY 2015 grants for projects at VPS, DTS and CEW as of the 5-year work program approved by the BCC and presented through the TPO. The Joint Participation Agreement (JPA) work program grants are being presented to the BCC for acceptance and Chairman's signature as follows: (1) Rehabilitate Main Taxiway at Destin Airport--Estimated Cost $1,632,500 (FAA 90%) FDOT and Local Match $186,250 each. (2) Rehabilitate Aircraft Parking Apron at Bob Sikes Airport-- Estimated Cost $2,500,000 (FAA 90%) FDOT and Local Match $150,000 each. (3) Rehabilitate NW Florida Regional Airport (VPS) Fuel Farm--Estimated Cost $150,000 (not eligible for Federal assistance) FDOT and Local Match $75,000 each. Local matching funding to be reimbursed from airport Passenger Facility Charges (PFCs) (4) Upgrade Terminal Flooring and Parking Lot Lighting Improvements at VPS-- Estimated Cost $664,772 (not eligible for Federal assistance) FDOT and Local Match $332,386 each. (5) Construct Additional Holdroom and Gate with Passenger Loading Bridge at VPS--Estimated Cost $4,040,000 (FAA 90%) FDOT and Local Match $520,000 each. Local matching funds to be reimbursed from airport Passenger Facility Charges (PFCs) The local match for these projects include airport funds and where noted, Passenger Facility Charge (PFC) funds included in the current PFC application to the FAA. Projects will only be initiated after all funding sources are available. OPTIONS: Accept, Reject, or Table. RECOMMENDATIONS: Airport Staff recommends acceptance of these five grants and approval of the required Signature Resolutions (5) authorizing the Chairman to sign the grant offers. Packet Pg. 455 RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459 Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469 Packet Pg. 470 Charles K. Windes, Jr. Packet Pg. 471 Packet Pg. 472 Packet Pg. 473 Packet Pg. 474 Packet Pg. 475 Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482 Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Charles K. Windes, Jr. Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506 Packet Pg. 507 Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg. 517 Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522 Packet Pg. 523 Packet Pg. 524 Packet Pg. 525 Charles K. Windes, Jr. Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536 Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550 Packet Pg. 551 Packet Pg. 552 Charles K. Windes, Jr. Packet Pg. 553 Packet Pg. 554 Packet Pg. 555 Packet Pg. 556 Packet Pg. 557 Packet Pg. 558 Packet Pg. 559 Packet Pg. 560 Packet Pg. 561 Packet Pg. 562 Packet Pg. 563 Packet Pg. 564 Packet Pg. 565 Packet Pg. 566 Packet Pg. 567 Packet Pg. 568 Packet Pg. 569 Packet Pg. 570 Packet Pg. 571 Packet Pg. 572 Packet Pg. 573 Packet Pg. 574 Packet Pg. 575 Packet Pg. 576 Packet Pg. 577 Packet Pg. 578 Packet Pg. 579 Charles K. Windes, Jr. Packet Pg. 580 Packet Pg. 581 Packet Pg. 582 Packet Pg. 583 Packet Pg. 584 Packet Pg. 585 Packet Pg. 586 Packet Pg. 587 Packet Pg. 588 Packet Pg. 589 Packet Pg. 590 Packet Pg. 591 Packet Pg. 592 Packet Pg. 593 Packet Pg. 594 Packet Pg. 595 Packet Pg. 596 Packet Pg. 597  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New SO Building - Deductive Change Order 14-04 DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: Requests BCC approval of Deductive Change Order 14-04 to the Lord & Son Contract on the Sheriff's New Building. BACKGROUND: The Guaranteed Maximum Price (GMP) for the Sheriff's new building included all the materials necessary to construct the building. In order to reduce the sales tax cost on the project, the county is purchasing a large quantity of the materials directly through its Owner Direct Purchase (ODP) program. Since the materials cost, along with the sales tax, was included in the Construction Manager's contract, a deductive change order is necessary. This will reduce the CM's contract by the amount purchased through the ODP program including the sales tax on that amount. Over $23,600 in sales tax has been saved as a result of the use of the ODP program on this project to date. Staff recommends approval of Deductive Change Order 14-04. RECOMMENDATIONS: Request BCC approval of Deductive Change Order 14-04 in the amount of $399,786.06 to the Lord & Son Contract on the Sheriff's New Building and for the Board to authorize the Chairman to execute all related documents. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 598 Packet Pg. 599 Packet Pg. 600 Packet Pg. 601 Packet Pg. 602 Packet Pg. 603 Packet Pg. 604 Packet Pg. 605 Packet Pg. 606 Packet Pg. 607 Packet Pg. 608 Packet Pg. 609 Packet Pg. 610 Packet Pg. 611 Packet Pg. 612 Packet Pg. 613 Packet Pg. 614 Packet Pg. 615 Packet Pg. 616 Packet Pg. 617 Packet Pg. 618 Packet Pg. 619 Packet Pg. 620 Packet Pg. 621 Packet Pg. 622  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New Admin Building - Deductive Change Order 14-06 DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: Request BCC approval of Deductive Change Order 14-06 to the Lord & Son Contract on the New County Administration Building. BACKGROUND: The Guaranteed Maximum Price (GMP) for the new administration building included all the materials necessary to construct the building. In order to reduce the sales tax cost on the project, the county is purchasing a large quantity of the materials directly through its Owner Direct Purchase (ODP) program. Since the materials cost, along with the sales tax, was included in the Construction Manager's contract, a deductive change order is necessary. This will reduce the CM's contract by the amount purchased through the ODP program including the sales tax on that amount. Over $127,000 in sales tax has been saved as a result of the use of the ODP program on this project thus far. Staff recommends approval of Deductive Change Order 14-04. RECOMMENDATIONS: Request BCC approval of Deductive Change Order 14-06 in the amount of $2,118,627.60 to the Lord & Son Contract on the New County Administration Building and for the Board to authorize the Chairman to execute all related documents. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 623 Packet Pg. 624 Packet Pg. 625 Packet Pg. 626 Packet Pg. 627 Packet Pg. 628 Packet Pg. 629 Packet Pg. 630 Packet Pg. 631 Packet Pg. 632 Packet Pg. 633 Packet Pg. 634 Packet Pg. 635 Packet Pg. 636 Packet Pg. 637 Packet Pg. 638 Packet Pg. 639 Packet Pg. 640 Packet Pg. 641 Packet Pg. 642 Packet Pg. 643 Packet Pg. 644 Packet Pg. 645 Packet Pg. 646 Packet Pg. 647 Packet Pg. 648 Packet Pg. 649 Packet Pg. 650 Packet Pg. 651 Packet Pg. 652 Packet Pg. 653 Packet Pg. 654 Packet Pg. 655 Packet Pg. 656 Packet Pg. 657 Packet Pg. 658 Packet Pg. 659 Packet Pg. 660 Packet Pg. 661 Packet Pg. 662  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, Interim County Administrator SUBJECT: Selection of Board Chairman and Vice Chairman - 2015 STATEMENT OF ISSUE: Request consideration and selection of Board Chairman and Vice Chairman for 2015. BACKGROUND: Historically at the first meeting in December the Board selects a Chairman and Vice Chairman for the coming Calendar year. Packet Pg. 663  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: County Administrator Selection Process DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Board discussion of how to re-fill the position of County Administrator. BACKGROUND: Ordinance No. 93-17, passed by the Board of County Commissioners in May 1993 created the office of County Manager for Okaloosa County, Florida. The title later became known as County Administrator under contract with James D. Curry entered into in July 2005. The ordinance stipulates that the appointment of a County Manager shall be by an affirmative vote of not less than three (3) members of the Board of County Commissioners. Beyond that, there are no requirements as to the procedures that must be followed with respect to filling a vacancy in the position of County Administrator. Upon the resignation of Mr. Curry in 2013, the Board utilized the executive recruitment services of Colin Baenziger & Associates (CB&A) who offered a warranty as part of their fixed fee of $21,500. Their warranty stated, “If the selected individual leaves for any reason other than an Act of God (such as total incapacitation or death) within [the] first year, CB&A will repeat the search at no charge for our services. If he/she departs during the next year for any reason other than an Act of God, we will repeat the search for the reimbursement of our expenses only.” Mr. Ernie Padgett was hired in April 2013, and left in October 2014, past the first year, but within the second year. Therefore, should the Board determine to utilize the services of CB&A, the County would only be charged for their expenses in conducting the search. Mr. Baenziger has estimated his expenses would be approximately $7500 to $9500, and would anticipate a time frame of 90 days to complete a new search. Upon Mr. Padgett’s resignation effective October 1, 2014, the Board appointed John Hofstad to serve as Interim County Administrator. His contract period is 90 days, with a provision for extensions of time, if needed. OPTIONS: Board discussion of how to re-fill the position of County Administrator. As Ordinance 93-17 does not establish a required selection process, the Board has the authority to utilize any approach that it believes would be appropriate. This could include consideration of internal candidates for the position (current county employees); consideration of external candidates for the position; utilizing the executive recruitment services of Colin Baenziger & Associates as outlined in their contract warranty; or establishing an alternative selection process. Packet Pg. 664 RECOMMENDATIONS: Provide direction as desired by the Board. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 665 Packet Pg. 666 Packet Pg. 667 Packet Pg. 668 Packet Pg. 669 Packet Pg. 670 Packet Pg. 671