Okaloosa County BOCC — December 2, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Change Order No. 2 with Birkshire Johnstone, LLC., for West Hangar Parking at CEW DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve Change Order No. 2 with Birkshire Johnstone, LLC to add contract time for select items and delete a work item for the West Hangar Area Parking Facilities project at Bob Sikes Airport BACKGROUND: Change Order No. 1 (approved April 17, 2014) added 63 calendar days to the contract which established the final completion date as July 31, 2014. Several work items were not complete (identified in Table 1 of Attachment A) at that time and this change order has been prepared to provide additional contract time for Birkshire Johnstone, LLC to complete these items and deliver a substantially completed and acceptable project. This time extension only applies to the work items identified in Table 1. The terms and conditions of the original contract shall remain in full force and effect and, by issuing this change order, the County does not waive any rights or remedies that it may have under the original contract. These rights include a possible claim for liquidated damages for failing to complete the work items not included in Table 1 within the contract time. This change order also deletes $8,108.00 from Pay Item 43, Gulf Power Allowance. This allowance was established as a mechanism to pay Gulf Power through the contractor to furnish and install the primary power improvements. In an effort to complete the Gulf Power work as soon as possible, the County has elected to pay Gulf Power directly and be reimbursed by the Florida Department of Transportation. Several of Birkshire Johnstone’s subcontractors have notified the County of unpaid amounts due from Birkshire Johnstone for work performed in July. This change order authorizes the County to remit payment for Pay Application No. 8 directly to Birkshire Johnstone’s legal counsel to ensure payment is provided to these subcontractors. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: It is Staff's recommendation that the Board approve Change Order No. 2 with Birkshire Johnstone, LLC to add 140 calendar days for the items listed in Table 1 and delete $8,108.00 from the contract. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator