Okaloosa County BOCC — December 2, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Approval of Purchase of Vacuum Truck (R1500232) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval of purchase of a Vacuum Truck (R1500232). BACKGROUND & ANALYSIS: The Water & Sewer Department budgeted $400,000 for a sewer cleaning vacuum truck. Purchasing staff assisted Water & Sewer staff in researching state cooperative purchasing opportunities for this purchase. These cooperative purchasing agreements are competitively bid. They provide those utilizing their vendors the opportunity to take advantage of their competitive pricing due to the volume needs. This vehicle has very specialized specifications. It was to the County’s advantage to utilize bids already competitively procured due to the specialized nature of the vehicle. Staff has obtained quotes from the National Joint Powers Alliance (NJPA) and the Florida Sheriff Association State Contract. The Florida Sheriff Association Contract price exceeded the budgeted amount at $409,063. The NJPA, Sansom Equipment Company, provided the lowest quote for a 2015 Freightliner at a total cost of $374,630 and staff has reviewed the specifications and found they meet or exceed the needs of the department’s request. Staff requests Board approval of utilizing the quotes from the cooperative agreements in lieu of a formal bid process. Staff will process the requisition for a purchase order if/when the Board approves the purchase. OPTIONS: Approve/Deny utilizing the lowest quote from NJPA, Sansom Equipment Company, for the purchase of a 2015 Freightliner Vacuum truck at $374,630 for the Water & Sewer Department. RECOMMENDATION: Staff recommends approval of utilizing the lowest quote from NJPA, Sansom Equipment Company, for the purchase of a 2015 Freightliner Vacuum truck at $374,630 for the Water & Sewer Department. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator