Okaloosa County BOCC — July 15, 2014

Agenda Okaloosa County Board of Commissioners Tuesday, July 15, 2014– 8:30 AM Water & Sewer Administration Building I. Employee Awards II. Public Information Update 1. Public Information Update – Pg. 4 III. County Administrator's Update IV. Commissioner's Minute V. Public Comments Related to Current Agenda VI. Visitor 1. A representative from the Florida Association of Counties requests to present the Okaloosa County Sheriff with the 2014 FAC County Partner Award. – Pg. 11 VII. Public Hearing 1. [GM] LPA 02-14 Mid-Bay Regional Activity Center – Pg. 12 2. [PW] Request public comment regarding a request to vacate a portion of Bullock Blvd. – Pg. 19 3. [PW] Public Hearing to address comments both for and against implementation of an ordinance regulating the use of Golf Carts in and around the Lake Lorraine subdivision area of unincorporated Shalimar – Pg. 36 4. [TDD] Public hearing for adoption of Ordinance 14-__ amending the tourist development plan – Pg. 41 5. [GM] Conduct Public Hearing to Receive Input Regarding Potential discontinuance of Fixed Route Transit Service (all routes) – Pg. 56 VIII. Consent Agenda 1. [CAO] Approval of Budget Resolutions & Transfers – Pg. 60 Revised: 7/10/2014 11:10 AM Page 1 of 3 Regular Meeting (South) Agenda July 15, 2014 2. [CAO] Request approval of minutes for the June 3, 2014 BCC Meeting. – Pg. 75 3. [CAO] Request Board approve Chairman to execute Grantee User Account Request Forms for RESTORE Act Program Web-based Systems for Grant Application and Management – Pg. 97 4. [CAO] Request approval of and authorize the Chairman to execute the Federally Funded Public Assistance Agreement for Severe Storms, Tornadoes, Straight-Line Winds and Flooding. – Pg. 106 5. [FM] Request BCC approval of a Change Order to Lord & Son's Contract to Begin the Construction of the New Building. Dist: all – Pg. 134 6. [GM] Disadvantaged Business Enterprise Objective/Policy Statement – Pg. 162 7. [GM] Request Approval of Submittal of 2015 Defense Infrastructure Grant Application – Pg. 164 8. [Non-BCC] Request approval of Sheriff LETF disbursement for High School Crime Prevention Program – Pg. 177 9. [OCLC] Request ratification of Grant 14-SP-01 to the Library Cooperative – Pg. 188 10. [PS] Request approval of the final payment to the Judge Ben Gordon, Jr., Family Visitation Center in the amount of $10,097.00 for supervised visitation and safe exchanges of children. – Pg. 200 11. [PS] Request approval for direct payment of the outstanding May 2014 Airgas invoice in the amount of $2,699.38. – Pg. 354 12. [PUR] Request approval to enter into contract negotiations for Dental Insurance, Life Insurance and Long Term Disability Insurance (RM RFP 44-14). – Pg. 397 13. [PW] Request Board approval to advertise a Request for Bids and administer the construction contract for Grant Agreement No. S0697 for the Tanglewood and Overbrook Stormwater Basin Improvements – Pg. 399 14. [PW] Request approval of final payment in the amount of $9,086.28 to Main Street Construction Services, LLC for the 12th Avenue Sidewalk Addition LAP Project – Pg. 401 15. [PW] Request approval of a Special Event Permit to utilize a county beach area on Okaloosa Island near the Boardwalk for a five day Volleyball Tournament to be held Oct. 1 - 5, 2014 from 7:30 a.m. - 5:00 pm each day, sponsored by Southern Events Management, Inc. District: 2. – Pg. 416 16. [PW] Seeking approval to purchase Class 1 Rip Rap from Southern Rock & Lime for the Gilmore Road Project. – Pg. 422 17. [TDD] Request approval of payment in advance for 50% of first-year interactive floor plan software costs for the Emerald Coast Convention Center – Pg. 427 Okaloosa County Board of Commissioners Page 2 Printed 7/10/2014 Regular Meeting (South) Agenda July 15, 2014 18. [TDD] Request approval of an amount not-to-exceed $15K from Promotional Reserve for a 30-minute sport fishing television episode, online video production, and print and online editorial – Pg. 450 19. [TDD] Request approval of payment in the amount of $5,000 to Small Market Meetings Conference for Breakfast Day 2 Sponsorship – Pg. 454 20. [TDD] Request approval of $6,200 from Promotional Reserve for the production of a fishing show television pilot – Pg. 460 IX. Department Business A. Ed Schroeder/Tourist Development 1. Request approval and adoption of the Beach Restoration MSBU Initial Assessment Resolution and scheduling of a Public Hearing to consider adoption of the Final Assessment Resolution. – Pg. 462 2. Request approval to appoint Martin Owen to fill a vacant seat on the Okaloosa County Tourist Development Council – Pg. 485 B. John Hofstad/Public Works 1. Request approval of a Special Event Permit to utilize a portion of the beach behind The Boardwalk on Okaloosa Island for a fund raiser to be held September 28, 2014, sponsored by the Emerald Coast Professional Firefighters Council. Also consider a request by the sponsor for a waiver of the special event fees. – Pg. 502 X. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 3 Printed 7/10/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Kathy Newby, Public Information Officer SUBJECT: Public Information Officer Presentation The Public Information Officer's PowerPoint presentation is attached. Packet Pg. 4  www.okaloosafl.com Hurricane Season JUNE 1st - NOV 30th Please silence all pagers & cell phones. Speak into microphone for live broadcast & give name & address. Packet Pg. 5  County / State Cumulative Registrations:  Okaloosa : Applications Received:1,393; Household Assistance: $1,896,904  FEMA has approved a 14-day extension for storm and flood survivors to register for disaster assistance. The deadline to register is now Monday, July 21. Residents affected by the storms and flooding from April 28 to May 6 can register online at DisasterAssistance.gov or on a smartphone at m.fema.gov. Survivors may also call the FEMA helpline at 800-621-3362 or TTY 800-462-7585. Lines are open from 7 a.m. to 10 p.m. 7days a week. Survivors in Escambia, Jackson, Okaloosa, Santa Rosa and Walton counties may be eligible for federal grants to help pay for temporary housing, essential home repairs or other serious disaster-related expenses. Packet Pg. 6 Advantages of Securus Video Visitation: •Improved Safety – Elimination of inmate movement •Reduce contraband brought into jail •Self serve visitation scheduling, lowering personnel needed for that function •Revenue stream for Corrections Dept. •Expanded visitation offsite & convenience •Overall increased safety and morale Packet Pg. 7 Mr. James Brown Jr. (visitor) and Jessica Hinds were the first to use Securus Technologies Video Visitation. Packet Pg. 8 The Okaloosa County Commission on the Status of Women (OCCSW) congratulates these special women have contributed to the well- being of children, families and the citizens of our community. This year’s honorees are: Bev Bain, Dr. Naomi Barnes, Becky Belcher, Sallye N. Belton, Regina Bright, Ginger Boyd, Ranae E. Curtis, Margaret Mae Garrett, Tammy Magee, Char McElderry, Christie Owens, Jackie Pilcher, Judi Rutland, Lisa Snuggs, Janie Varner, Ginger Walker, Ouida Winters, and Carol Wride. Packet Pg. 9 Packet Pg. 10  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: FAC Presentation to Sheriff DEPARTMENT: County Administrator BCC DISTRICT: All A representative from the Florida Association of Counties requests to present the Okaloosa County Sheriff with the 2014 FAC County Partner Award. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 11  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: LPA 02-14 Mid-Bay Regional Activity Center DEPARTMENT: Growth Management BCC DISTRICT: 5 PUBLIC HEARING: Consideration of a request Submitted by the Department of Growth Management for an amendment to the text of the Comprehensive Plan, Future Land Use Element, adding new Policy 10.20 establishing the Mid-Bay Regional Activity Center as an overlay to the Future Land Use map. FINAL ADOPTION HEARING. STAFF FINDINGS: The 187.1 acre Mid-Bay Regional Activity Center (RAC) was approved by the Board of County Commissioners on September 12, 2000, based on findings that the then- vacant land was suitable for high-intensity development, and was served by adequate existing and planned infrastructure. The RAC is bounded on the north by Choctawhatchee Bay, on the east by the Regatta Bay subdivision, on the south by US Highway 98, and on the west by State Road 293, Destin Middle School, and the previously permitted Mid-Bay Marina DRI. On February 18, 2014 the Board of County Commissioners (BCC) approved a boundary change for the RAC as described in Ordinance No. 14-06. As part of the approval a follow-up Comprehensive Plan text amendment was required to authorize the location of the RAC on the Future Land Use Map as specified in Ord. No. 14-06. In this regard, a new Future Land Use Element Policy 10.20 is proposed as follows. Policy 10.20 The Mid-Bay Regional Activity Center (Mid-Bay RAC) shall be illustrated as an overlay on the Okaloosa County Future Land Use Map and will include the approximately 209.8 acres depicted and described in Ordinance 14-06. All development within the Mid-Bay RAC shall be consistent with the underlying Future Land Use Map and zoning designations and subject to the provisions of Chapter 380.06(2) (e), F.S., Rule 28.24-014, F.A.C., and Policy 10.19 of the Future Land Use Element of the Okaloosa County Comprehensive Plan. The Board approved this item for state agency review at a public hearing held May 6, 2014. The reviewing state agencies raised no objections to the requested amendment. PUBLIC COMMENT/OPPOSITION: None to date. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a public hearing held April 10, 2014. MILITARY REPRESENTATIVE: No comment. STAFF POSITION: Staff supports the requested text amendment. Packet Pg. 12  RECOMMENDATION: It is recommended that the Board consider the facts presented herein, as well as any facts that may be presented at the public hearing, and then decide whether or not to approve the amendment by ordinance. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 13 Packet Pg. 14 Packet Pg. 15 Packet Pg. 16 Packet Pg. 17 Packet Pg. 18  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Public Hearing: Vacation of Bullock Blvd Spur DEPARTMENT: Public Works BCC DISTRICT: 5 STATEMENT OF ISSUE: Stephen Rose of Okaloosa Walton Development Co. Is petitioning the Board of County Commissioners to vacate a portion of Bullock Blvd. Mr. Rose has purchased several tracts of land which are accessed by this right-of-way to be vacated. If vacation is approved, Mr. Rose intends to acquire the vacated right-of-way from the adjacent landowners and use the right-of-way as a privately maintained access to a single family development. BACKGROUND: In February of 1968, Mr. Bill E. Boone and Reba Boone, husband and wife, granted the Board of County Commissioners a strip of right-of-way by warranty deed as recorded in the Official Records at Book 475, Page 343. This right-of-way is 42 feet in width and 154 feet in length. The purpose for the right-of-way was to provide access to property at 502 Bullock Blvd., which was a new home at the time of the right-of-way acquisition in 1968. This Bullock Blvd spur was paved sometime in the past and this led to encroachment of pavement outside the boundaries of the right-of-way. Mr. Stephen Rose now owns the property located at the south end of Bullock Blvd spur and his desire is to vacate this right-of-way and transform it into a private access to his future development. Mr. Rose intends to relocate the roadway so that it lies within the limits of right-of- way as a part of his development order to construct a single family residence subdivision. Mr. Rose was made aware that vacated right-of-way is divided down the centerline and added to the adjacent and contiguous properties lying along either side of the vacated right-of-way. The acquisition of the vacated right-of-way will be Mr. Rose responsibility after the vacation process. Mr. Rose is preparing the necessary instruments to acquire the vacated right-of-way from the adjacent landowners so that he can build an access entrance to his development. Since the posting of the public notice for both this vacation request and the notice of intent to issue the development order, Growth Management has received notice from five nearby residents objecting to the overall project. Two concerns were expressed solely by telephone call and three requests included a follow up written objection (attached hereto). Concern regarding the development is focused on an increase in traffic and safety related to an existing bend in the roadway leading to the area of the vacation request. One letter mentions the specific objection to the vacation directly as well as the proposed future use plan. The request to vacate from the petitioner is directly related to the proposed development. OPTIONS: Approve/Disapprove the vacation of the right-of-way. Packet Pg. 19 RECOMMENDATIONS: Approve the request to vacate right-of-way as requested by the petitioner Mr. Stephen Rose president of Okaloosa Walton Development Co. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 20 Packet Pg. 21 Packet Pg. 22 Packet Pg. 23 Packet Pg. 24 County R/W Bk. 475, Pg. 343 proposed to be vacated by Stephen Rose ELISE WHITTENBURG PROPERTY Future Development by Grand Oaks Place Townhomes Stephen Rose and Associates Plat Book 21, Page 48 Packet Pg. 25 Packet Pg. 26 Packet Pg. 27 Packet Pg. 28 Packet Pg. 29 Packet Pg. 30 Packet Pg. 31  RESOLUTION NO. 14 - ________ WHEREAS, Mr. Stephen Rose, Okaloosa Walton Development Company, petitioned the Board of County Commissioners of Okaloosa County, Florida, to vacate a portion of Bullock Blvd. in Niceville, Florida, more particularly described as follows: Beginning at a point that is 282.94 feet East of the Northwest corner of the Southwest Quarter of the Northwest quarter of the Southeast Quarter, Section 8, Township 1 South, Range 22 West, Thence East 42.00 feet; thence South 154.00 feet; thence West 42.00 feet; thence North 154.00 feet to the point of beginning. WHEREAS, the Board has considered the same and heard the proposal in detail. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Okaloosa County, Florida, that the petition of the above named party to vacate property hereby described is hereby granted without stipulations: DULY PASSED AND ADOPTED in the regular session this 15th day of July, 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ Charles K. Windes, Jr. Chairman ATTEST: DON W. HOWARD CERK OF CIRCUIT COURT By:__________________________________ Deputy Clerk Packet Pg. 32 Packet Pg. 33 Packet Pg. 34 Packet Pg. 35  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Shalimar Golf Cart Ordinance - Public Hearing DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Staff is requesting that the BCC convene a Public Hearing on July 15, 2014 to hear arguments both for and against implementation of a new ordinance allowing the use of golf carts on County roads within the Lake Lorraine subdivision of Shalimar. BACKGROUND: Earlier this year, the District 2 Commissioner and County staff were approached by residents of the Lake Lorraine area of Shalimar inquiring about the use of golf carts on County roads in and around the Town of Shalimar. Many of the residents of the Lake Lorraine subdivision are retirees and/or patrons of the local Shalimar Pointe Country Club. Golf carts are a fixture in this area as a means of transportation for those that enjoy the golfing lifestyle. In addition, the Town of Shalimar authorizes the use of golf carts as a means of travel for those residents within their jurisdictional boundary. On May 13, 2014, the District 2 Commissioner, along with staff of Public Works, hosted a Town Hall meeting at the Shalimar Pointe Country Club to engage discussion regarding the use of golf carts on County maintained roads in the area. This meeting was well attended with over 50 area residents participating in the discussion. After an explanation from staff as to the requirements and general conditions for allowing golf cart use on County roads, the Commissioner called for a vote on the issue from those in attendance. The overwhelming majority of residents supported the initiative and asked that the County begin the implementation process. Only a small segment of those in attendance (<10%) did not support the proposal. With the support of the local community, staff began the process of crafting an ordinance which would allow the use of golf carts on County maintained roads in the Lake Lorraine area. The County’s legal counsel drafted the attached ordinance which establishes the requirements/restrictions for the safe operation of golf carts in the Lake Lorraine, Meigs Drive, and Dogwood Drive areas of unincorporated Shalimar. The proposed ordinance is similar to an ordinance previously adopted by the Board in January 2012 which authorized the use of golf carts on County Roads in the vicinity of Rocky Bayou Country Club in the Niceville area. In order to formally adopt the proposed ordinance, the BCC must first convene a Public Hearing to hear arguments both for and against implementation. This meeting was originally scheduled to convene on July 15, 2014 in Fort Walton Beach at, or shortly after, 9:00am. Unfortunately, specific statutory requirements for advertising the public hearing were not met and the meeting has to be rescheduled in order to meet these requirements. For this reason, staff is recommending pushing the public hearing back to the August 19th meeting in Fort Walton Beach with a proposed start time of 6:30pm, or shortly thereafter. Packet Pg. 36 OPTIONS: Approve/Disapprove rescheduling the Public Hearing to August 19, 2014 during the regularly scheduled BCC meeting to hear arguments both for and against implementation of a golf cart ordinance for the Lake Lorraine area of unincorporated Shalimar. RECOMMENDATIONS: Staff requests that the Board of County Commissioners reschedule a Public Hearing for August 19, 2014, on or shortly after 6:30pm, to hear arguments both for and against implementation of a golf cart ordinance for the Lake Lorraine area of unincorporated Shalimar. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 37  ORDINANCE NO. 14-__ AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, CREATING A NEW SECTION 21-61, CHAPTER 21, ARTICLE III OF THE OKALOOSA COUNTY CODE OF ORDINANCES, AUTHORIZING THE USE OF GOLF CARTS WITHIN THE LAKE LORRAINE SUBDIVISION; MAKING FINDINGS; ESTABLISHING CERTAIN RESTRICTIONS FOR THE USE OF GOLF CARTS WITHIN THE LAKE LORRAINE SUBDIVISION; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. RECITALS: WHEREAS, section 316.212, Florida Statutes, authorizes counties to designate certain county roads for lawful operation of golf carts if the County first determines that golf carts may travel on or cross such county roads upon considering the speed, volume and character of the motor vehicle using those county roads; and WHEREAS, the Board of County Commissioners (the “Board”) has determined, after considering factors including speed, volume, and the character of motor vehicle traffic within the Lake Lorraine subdivision that golf carts may safely travel on or cross certain public roads and streets within the Lake Lorraine subdivision subject to the restrictions contained herein; and WHEREAS, section 316.212, Florida Statutes, provides that appropriate signs shall be posted to indicate that golf cart operation is allowed; and WHEREAS, the operation of golf carts upon county roads by persons not holding a valid driver’s license constitutes a threat to the health, safety and welfare of the public; and WHEREAS, the Board believes that regulations proposed in this Ordinance promote and enhance the health, safety and welfare of its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: 1 Packet Pg. 38 SECTION 1. FINDINGS OF FACT. The above recitals are incorporated by reference into this Ordinance and such recitals are adopted as Findings of Fact. SECTION 2. CREATION OF SECTION 21-61 OF THE OKALOOSA COUNTY CODE OF ORDINANCES. The Board hereby creates a new section 21-61 of the Okaloosa County Code of Ordinances, to read as follows: Sec. 21-61. Use of golf carts within the Lake Lorraine subdivision, Meigs Drive and Dogwood Drive areas of unincorporated Shalimar. Golf carts may travel on county-maintained roads within the Lake Lorraine subdivision (East of 12th Avenue/12th Street and 4th Avenue) and Meigs Drive and Dogwood Drive areas in unincorporated Shalimar and with the following restrictions: (1) A golf cart is defined as a motor vehicle that is designed and manufactured for operation on a golf course for sporting or recreational purposes and that is not capable of exceeding speeds of 20 miles per hour. (2) A golf cart may be operated on county-maintained roads only between the hours of sunrise and sunset. (3) A golf cart may only be operated upon a residential roadway with a posted speed limit of 25 mph or less that is clearly posted for use by golf carts. (4) A golf cart may not be operated upon 12th Avenue, 12th Street, 4th Avenue, 8th Street, 3rd Street, 2nd Street, or Old Ferry Road north of Meigs Drive and signs shall be posted to notify drivers of this restriction. (5) The number of passengers shall be restricted to the number of seats on the golf cart. All passengers shall remain seated during operation of the golf cart. No person shall ride on the exterior of the golf cart. (6) Golf carts must be equipped with efficient brakes, reliable steering apparatus, safe tires, a rearview mirror, and red reflector warning devices both front and rear. (7) Golf cart operators must have a valid driver’s license and obey all traffic regulations applicable to motor vehicles. Golf carts may not be operated on county roads by persons under the age of 16. 2 Packet Pg. 39  (8) No person shall drive any golf cart upon any area not designated for motor vehicle use or not specifically designated for golf cart use. (9) Before golf carts may be operated under this section, the owners thereof must purchase and maintain liability insurance insuring against personal injury and damage to property of any nature relative to the operation of golf carts on the designated public roads and streets. Minimum required insurance will be the same as for motor vehicles registered in the State of Florida. Proof of such insurance must be possessed at all times while operating a golf cart on the designated roads. SECTION 3. CODIFICATION IN THE CODE OF ORDINANCES. It is the intention of the Board, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Okaloosa County Code of Ordinances, and that the sections of this Ordinance may be renumbered to accomplish such intent. SECTION 4. SEVERABILITY. Should any section or provision of this Ordinance or any portion thereof, or any paragraph, sentence, or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof other than the part declared to be invalid. SECTION 5. EFFECTIVE DATE. This Ordinance shall be effective as provided by law. PASSED AND ADOPTED in Regular Session this _____ day of ___________, 2014. BOARD OF COUNTY COMMSSIONERS OF OKALOOSA COUNTY, FLORIDA ATTEST: ____________________________ ___________________________________ Don Howard, Clerk of Court Charles K. Windes, Jr. Chairman APPROVED AS TO FORM: ____________________________ Gregory Stewart County Attorney 3 Packet Pg. 40  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Ordinance14-__ Amending the Tourist Development Plan DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Public Hearing for the adoption of Ordinance 14-__ amending the tourist development plan. BACKGROUND: Pursuant to F.S. 125.0104(4)(c), the County has previously approved and adopted a tourist development ordinance setting forth the plan for tourist development. In order to substantially amend the plan of tourist development, F.S. 125.0104(4)(d) requires an ordinance enacted by an affirmative vote of a majority plus one additional member of the Board. The primary purpose of this amendment is to update the plan to identify funding for aquariums and museums as an appropriate use of tourist development tax revenues, and to update revenue projections under each percentage point. The TDC recommended approval of this amendment to the tourist development plan ordinance at its meeting on June 26. The public hearing was duly noticed in the Northwest Florida Daily News on July 5. OPTIONS: Approve or Disapprove RECOMMENDATION: Adopt Ordinance 14-__ amending the tourist development plan. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 41  ORDINANCE NO. 14-__ AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AMENDING CHAPTER 20, ARTICLE II OF THE OKALOOSA COUNTY CODE OF ORDINANCES AND ORDINANCE 89-23 AS SUBSEQUENTLY AMENDED, RELATING TO THE TOURIST DEVELOPMENT PLAN AND USE OF TOURIST DEVELOPMENT TAX REVENUE; MAKING FINDINGS; AMENDING THE COUNTY’S TOURIST DEVELOPMENT PLAN TO PROVIDE FOR THE FUNDING OF AQUARIUMS AND MUSEUMS WITHIN THE SUB-COUNTY TAXING DISTRICT; MODIFYING THE AUTHORIZED USES OF TOURIST DEVELOPMENT TAX REVENUES ACCORDINGLY; UPDATING REVENUE PROJECTIONS AND ALLOCATIONS; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, pursuant to section 125.0104, Florida Statutes, known as the “Local Option Tourist Development Act”, the Board of County Commissioners (“Board”) adopted Ordinance 89-23 (the “Tourist Development Ordinance”) in 1989 which authorized the collection of two cents of tourism development tax per dollar exchanged on certain short term lodging rental transactions within an described sub-county tourism development district, authorized a referendum for approval of imposition of the tax, created the County’s initial Tourist Development Plan (the “Plan”), and established the Okaloosa Tourist Development Council (the “Council”); and WHEREAS, the Tourist Development Ordinance, as subsequently amended, is codified in Chapter 20, Article II of the Okaloosa County Code of Ordinances; and WHEREAS, the Board desires to expand the goals and objectives contained in the existing Plan to provide for the funding of aquariums and museums within the sub-county taxing district and to update the projected tourist development tax revenues; and WHEREAS, the Council has submitted to the Board a recommended amendment to the Tourist Development Ordinance and the Plan contained therein; and 1 Packet Pg. 42  WHEREAS, in order to effectuate these changes the Board hereby finds that it is necessary to amend Ordinance 89-23, as subsequently amended, and Chapter 20, Article II of the Okaloosa County Code of Ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: SECTION 1. Ordinance 89-23, as subsequently amended, and Chapter 20, Article II of the Okaloosa County Code of Ordinances is hereby amended as follows: (stricken words indicate deletions, underlined words indicate additions) Sec. 20-71. Tax levied; collection; remittance. (a) There is hereby levied and imposed a tourist development tax in the hereinafter described sub-district of Okaloosa County, Florida, at the rate of five percent of each whole and major fraction of each dollar of the total rental charged every person who rents, leases or lets for consideration any living quarters or accommodations in any hotel, apartment hotel, motel, resort motel, apartment, apartment motel, rooming house, mobile home park, recreational vehicle park, condominium, condominium hotel or campground for a term of six months or less (the “dealer”). When receipt of consideration is by way of property other than money, the tax shall be levied and imposed on the fair market value of the non-monetary consideration. (b) The tourist development tax shall be in addition to any other tax imposed pursuant to Chapter 212, Florida Statutes, and in addition to all other taxes, fees, and the considerations for the rental or lease. (c) The tourist development tax shall be charged by the person receiving the consideration for the lease or rental, and it shall be collected from the lessee, tenant or customer at the time of payment of the consideration for such lease or rental. (d) The person receiving the consideration for such rental or lease shall receive, account for, and remit the tax to the board of county commissioners (the "board") at the same time and in the manner provided for persons who collect and remit taxes under Section 212.03, Florida Statutes. The same duties and privileges imposed by Chapter 212, Florida Statutes, upon dealers in tangible property, respecting the collection and remission of tax, the making of returns, the keeping of books, records and accounts, the payment of a dealer's credit, and compliance with the rules of the Okaloosa County Tax Collector (the "tax collector") in the administration of said chapter shall apply to and be binding on all 2 Packet Pg. 43  persons who are subject to the provisions of this article; provided, however, the tax collector may authorize a quarterly payment when the tax remitted by the dealer for the preceding quarter did not exceed $25.00. (e) The tax collector shall keep records showing the amount of taxes collected, which records shall be open to the public during the regular office hours of the tax collector, subject to the provisions of Section 213.053, Florida Statutes. (f) Collections received by the tax collector, less costs of administration of this article, shall be paid on a monthly basis, to the board for use by the county in accordance with the provisions of this article and shall be placed in the county tourist development trust fund. (g) The tax collector is authorized to employ persons and incur other expenses necessary to administer this article. (h) The tax collector may promulgate such rules and may prescribe and publish such forms as may be necessary to effectuate the purpose of this article. (i) The tax collector shall perform the enforcement and audit functions associated with the collection and remission of this tax, including, without limitation, the following: (1) a. For the purpose of enforcing the collection of the tax levied by this article, the tax collector is hereby specifically authorized and empowered to examine at all reasonable hours the books, records, and other documents of all dealers, or other persons charged with the duty to report or pay a tax under this article, in order to determine whether they are collecting the tax or otherwise complying with this article. b. In the event such dealer refuses to permit such examination of its books, records, or other documents by the tax collector as aforesaid, such dealer is guilty of a misdemeanor of the first degree, punishable as provided in Sections 775.082, 775.083, or 775.084, Florida Statutes. The tax collector shall have the right to proceed in circuit court to seek a mandatory injunction or other appropriate remedy to enforce his right against the offender, as granted by this section, to require an examination of the books and records of such dealer. (2) a. Each dealer, as defined in this article, shall secure, maintain, and keep for a period of three years, a complete record of rooms or other lodging, leased or rented by the dealer, together with gross receipts from such sales, and other 3 Packet Pg. 44  pertinent records and papers as may be required by the tax collector for the reasonable administration of this article; and all such records which are maintained in this state shall be open for inspection by the tax collector at all reasonable hours at such dealer's place of business located in the county. b. Any dealer who maintains such books and records at a point outside the county must make such books and records available for inspection by the tax collector. Any dealer subject to the provisions of this article who violates these provisions is guilty of a misdemeanor of the first degree, punishable as provided in Sections 775.082, 775.083, or 775.084, Florida Statutes. (3) a. The tax collector shall send written notification, at least 30 days prior to the date an auditor is scheduled to begin an audit. The tax collector is not required to give 30 days prior notification of a forthcoming audit in any instance in which the taxpayer requests an emergency audit. b. Such written notification shall contain: 1. The approximate date on which the auditor is scheduled to begin the audit. 2. A reminder that all of the records, invoices, and related documentation must be made available to the auditor. 3. Any other requests or suggestions the tax collector may deem necessary. c. Only records, receipts, invoices, and related documentation which are available to the auditor when such audit begins shall be deemed acceptable for the purposes of conducting such audit. (4) All taxes collected under this article shall be remitted to the board of county commissioners, attention: Finance officer. (5) a. In addition to criminal sanctions, the tax collector is empowered, and it shall be his duty, when any tax becomes delinquent or is otherwise in jeopardy under this article, to issue a warrant for the full amount of the tax due, or estimated to be due, with the interest, penalties, and cost of collection, directed to all and singular sheriffs of the state, and shall record the warrant in the public records of the county, and thereupon the amount of the warrant shall become a lien on any real or personal property of the taxpayer in the same manner as a recorded judgment. 4 Packet Pg. 45  b. The tax collector may issue a tax execution to enforce the collection of taxes imposed by this article and deliver it to the sheriff. The sheriff shall then proceed in the same manner as prescribed by law for executions and shall be entitled to the same fees for his services in executing the warrant to be collected. c. The tax collector may also have a writ of garnishment to subject any indebtedness due to the delinquent dealer by a third person in any goods, money, chattels, or effects of the delinquent dealer in the hands, possession, or control of the third person in the manner provided by law for the payment of the tax due. Upon payment of the execution, warrant, judgment, or garnishment, the tax collector shall satisfy the lien of record within 30 days. (j) Tax revenues may be used only in accordance with the provisions of Section 125.0104, Florida Statutes. (k) Three percent of the tax collected herein shall be retained by the tax collector for costs of administration. The remainder of the tax shall be deposited in the county tourist development trust fund on a monthly basis. Sec. 20-72. Tourist development plan. (a) Revenue projections. The tax revenues pursuant to this section for the next fiscal year and thereafter until amended by the board shall be used to fund the Okaloosa County Tourist Development Plan, which is hereby adopted as follows: The anticipated annual revenues to be produced by the tourist development tax as identified herein in parenthesis for each budget category is provided as an annual total based on past collection trends projected forward. The projected revenues are estimates and may vary from those identified herein. The amounts shown have already been reduced by the costs of administration retained by the tax collector. (b) Taxing district boundaries. The geographic area included within the county's sub-district is depicted on Exhibit A, as attached hereto and incorporated herein. (c) County tourist development plan. The county hereby determines that the tourist development plan for the sub-district shall be comprised of the following broad goals and objectives and makes the following findings of fact: 5 Packet Pg. 46 (1) Tourism promotion. The tourism related economy within Okaloosa County generates significant direct and indirect revenue to businesses within the community. Accordingly, tourism is essential to a healthy economy and is a driving force in the growth of business development and increased employment opportunities for county residents. The county has worked diligently on the development and maintenance of quality advertising, sales, marketing and public relations initiatives for the sub-district which presents a consistent and positive brand for the area. This branding is essential to the development of this section of the economy and the county will work towards the development and implementation of unified marketing campaigns. These campaigns will be monitored and analyzed by the tourist development council (the "council"), the director and tourist development department staff with, at a minimum, quarterly reports provided to the board. Within the guidelines set forth herein, the campaigns shall be conducted with funding levels designed to achieve maximum positive promotional exposure to potential visitors to the sub-district. The primary objective for the campaigns shall be the maintenance of consistent positive "branding" which consists of image and name recognition and the further development of "year round business" to encompass group and leisure business. The support for a variety of special events and sponsorships is another productive means to further the development of year round business and bolster image and name recognition for the sub-district. Funds may be allocated on an annual basis, as approved by the board, for support of special events and sponsorships in accordance with procedures provided in the adopted tourist development council bylaws and tourist development department operation and procedures manual. The development of a visible support community for local production of film and advertising projects may also be a productive means to further maintain a consistent positive "branding" of both the sub-district and the county overall. Funds may be allocated to support such projects. The county determines that continuing maintenance efforts to keep the beaches, waterways, access ways and other recreational and eco-tourism facilities within the sub-district ("tourist destination facilities"), clean, attractive and safe for public usage are important to the image and marketing of the primary asset of the sub-district and may include a mechanical beach cleaning program for all Gulf beaches within the sub-district outside of those owned or controlled by the federal government. This also includes the maintaining of the aesthetics of access 6 Packet Pg. 47  corridors within the sub-district so as to provide a consistent positive branding for the area. The county further determines that funding aquariums and museums that are publicly owned and operated or owned and operated by not-for-profit organizations and open to the public, within the sub- district will promote tourism within the sub-district by offering educational activities and entertainment for visitors of all ages. Thus, the allocation of tourist tax revenues for the funding of aquariums and museums is an appropriate use of these revenues and funds may be allocated accordingly. (2) Convention business development. The county has operated the Emerald Coast Convention Center ("ECCC") since 2003 and its value as a catalyst for the growth of the conference/convention/group business segment of the visitor population is well established and is an effective means of developing year round business in the sub-district. The ECCC will continue to be managed in house or by contract with professional management firms, or by a combination of the two. The facility will also provide indoor and outdoor venues for cultural, educational, sport and entertainment events which will be a positive draw for visitors as well as a benefit to the overall quality of the branding of county products. The expansion of the ECCC facilities, grounds and functions will further the development of year- round business in the sub-district. (3) Product improvement. The county determines that the beaches and waters of the Gulf of Mexico and the Choctawhatchee Bay are the focus of the attraction that the sub-district offers to our visitors. This includes not only the beach and waterways themselves but the tourist destination facilities, which allow greater access and enhanced enjoyment of these areas. Accordingly, both the maintenance and improvement of these natural assets and other tourist destination facilities, including the improvement of public access to and use of these assets, are essential to the preservation, improvement and promotion of the very foundation of the economy that the county is promoting. The long-term maintenance goals of this plan also include the use of tourism tax revenues as a part of an ongoing partnership between federal, state and county and municipal entities for the restoration and re-nourishment of the beaches within the sub-district. The county will continue to fund the permitting and construction of restoration and re-nourishment projects for beaches within the sub-district. This will facilitate the dual goal of this long-term restoration plan and preservation and 7 Packet Pg. 48  management of the county's waterfront resources and other tourist destination facilities within the sub-district, including the improvement of public access to those resources and facilities throughout the sub-district. This component of beach access improvement and beach restoration and monitoring is essential for ensuring access for visitors utilizing non-waterfront accommodations. The maintenance of beach access facilities and other tourist destination facilities promotes a broader accommodation base by improving access for non-waterfront accommodations. Accordingly, the allocation of tourist tax revenues for the improvement, maintenance and repair of our beaches and waters and other tourist destination facilities, including access to these facilities, is an appropriate use of these revenues when and if funding is available. The county further determines that constructing artificial reefs will promote tourism within the sub-district by offering diving, snorkeling and fishing activities. Additionally, the construction of artificial reefs will enhance the waters of the Gulf of Mexico by providing increased fisheries and improved aquatic habitat. Once enough artificial reefs are constructed, the county may develop an aquatic nature center as an eco-tourism facility to showcase these tourism activities and assets. Thus, the allocation of tourist tax revenues for the construction of artificial reefs is an appropriate use of these revenues and funds may be allocated accordingly. An essential component of product improvement and promotion is to provide a safe environment for the use of the beaches, waters and facilities. Therefore, the allocation of tourist development tax revenues for the provision of lifeguard services for the beaches and waterways is an appropriate use of these revenues when and if funding is available. (4) Administration. The county determines that the best means for administration of the tourism tax revenues allocated under this plan is local administration by the director of the tourist development department under the direction of the county administrator. The administration of the revenue collection process shall be carried out under an agreement with the tax collector's office. (5) Reserve or emergency operations fund(s). The county determines that it is prudent, based on actuarial and actual experience, to maintain reserve funds for the purpose of supplementing standard promotional functions and beach maintenance efforts and for restoration of the county's beach improvements in the aftermath of a major storm event which impacts sub-district coastal areas. These 8 Packet Pg. 49  reserve amounts should be carried forward as a budget allocation from year to year and should be in sufficient amount, as determined by the board, to address recovery needs in these areas in the case of a catastrophic storm event. These funds are also available for allocation in the case of extraordinary beach maintenance needs related to natural or man-induced events requiring additional beach cleaning efforts and equipment following the impact of an emergency event. The council, through the director, will be responsible for recommending to the board when and how these funds should be used in the event of an emergency or catastrophic storm event. (d) Tax revenue projections and allocations. Pursuant to the requirements of Section 125.0104(4), Florida Statutes, the tax revenues collected pursuant to this section shall be used to fund the goals and uses identified in the Okaloosa County Tourist Development Plan as set forth above. The allocation shall begin Fiscal Year 2013-2014 2014-2015 and shall continue for subsequent fiscal years until amended by the board. (1) For the revenues generated by the first percentage point on each dollar, for each year beginning with fiscal year 2013-2014 2014-2015, the allocation shall be as follows: a. To provide and improve beach park facilities or beach improvements including access; to provide maintenance, renourishment, restoration and erosion control, including shoreline protection, enhancement, access, cleanup or restoration of beaches, other waterways; and to provide and improve tourist destination facilities within the sub-district for which there is public access, including the beaches located within the city limits of the City of Destin. (24- month projected revenue total, net of administrative charges, is $4,656,000.00 $5,360,000) b. To the extent that such proceeds are not required for those uses set forth under section 20-72(d)(1)a. above, then the board may direct that such proceeds may be used for any other purposes authorized under Section 125.0104(5), Florida Statutes. (2) For the revenues generated by the second percentage point on each dollar, for each year beginning with fiscal year 2013-2014 2014-2015, the allocations shall be as follows: 9 Packet Pg. 50  a. Tourism services, including visitor services, brochure distribution, communication and research; tourist bureau administration; and lifeguard services and protection. (24-month projected revenue total, net of administrative charges, is $4,656,000.00 $5,360,000) b. To the extent that such proceeds are not required for those uses set forth under section 20-72(d)(2)a. and b. above, then the board may direct that such proceeds may be used for any other purposes authorized under Section 125.0104(5), Florida Statutes. (3) For the revenues generated by the third percentage point on each dollar, for each year beginning with fiscal year 2013-2014 2014-2015, the allocation shall be as follows: a. To provide and improve Visitor Welcome or Information Centers; to provide for the operations and maintenance of the Convention Center, the Visitor Welcome or Information Centers, and other tourist destination facilities, including aquariums and museums within the sub-district; and to provide for the promotion of the use of the convention center and other tourist destination facilities. (24-month projected revenue total, net of administrative charges, is $4,656,000.00 $5,360,000) b. To the extent that such proceeds are not required for those uses set forth under section 20-72(d)(3)a. above, then the board may direct that such proceeds may be used for any other purposes authorized under Section 125.0104(5), Florida Statutes. (4) For the revenues generated by the fourth percentage point on each dollar for each year beginning with fiscal year 2013-2014 2014-2015, the allocation shall be as follows: a. For the payment of debt service on bonds issued to finance the construction, reconstruction or renovation of a convention center and to pay the planning and design costs incurred prior to the issuance of such bonds. The board determines that the extension of the fourth percentage point is necessary to provide funds to operate, maintain, repair or renew the convention center. Therefore, following the expiration of bonds issued to fund the construction of the convention center, the proceeds of the fourth percentage point shall be used for any future expansion, renovation or reconstruction of the convention 10 Packet Pg. 51  center, including the construction, expansion, renovation or reconstruction of outdoor venues for the convention center. (24-month projected revenue total, net of administrative charges, is $4,656,000.00 $5,360,000) b. To the extent that such proceeds are not required for those uses set forth under section 20-72(d)(4)a. above, then the board may direct that such proceeds may be used for any other purpose authorized by Section 125.0104(3) (l) 2, 3, or 4, Florida Statutes. (5) The fifth percentage point shall remain in effect until further action by the board. For the revenues generated by the fifth percentage point on each dollar, for each year beginning with fiscal year 2013-2014 2014-2015, the allocation shall be as follows: a. Tourism promotion. (24-month projected revenue total, net of administrative charges, is $4,656,000.00 $5,360,000) Sec. 20-73. Tourist development council. (a) Established. There is hereby established, pursuant to the provisions of Section 125.0104, Florida Statutes, an advisory council to be known as the "Okaloosa County Tourist Development Council" (the "council"). The members of the council shall elect from among their members a member to serve as chairman of the council and prescribe the term of office. (b) Duties and responsibilities. The council hereby established shall make recommendations to the board for the effective operation of the uses of the tourist development tax revenue raised by the tax hereby levied and may perform such other duties or functions as hereinafter may be prescribed by ordinance or resolution. (c) Review of revenue expenditures. The council and the director shall continuously review all expenditures of revenue raised by the tax hereby levied and shall report to the board all expenditures of said revenue believed to be unauthorized by the provisions of this article. The board, upon receiving notification of expenditures believed to be unauthorized by the council, shall review the council's findings and take such administrative or judicial action as it sees fit to ensure compliance with this article and the provisions of Section 125.0104, Florida Statutes. Sec. 20-74. Failure to charge or collect tax. 11 Packet Pg. 52 Any person who is taxable hereunder who fails or refuses to charge and collect from the person paying any rental or lease the taxes herein provided, either by himself or through his agents or employees, shall be, in addition to being personally liable for the payment of the tax, guilty of a misdemeanor of the second degree, punishable as provided in Section 775.082, Section 775.083 or Section 775.084, Florida Statutes. Sec. 20-75. Representation that tenant or lessee need not pay tax. No person shall advertise or hold out to the public in any manner, directly or indirectly, that he will absorb all or any part of the tax, or that he will relieve the person paying the rental of the payment of all or any part of the tax, or that the tax will not be added to the rental or lease consideration, or when added, that it or any part thereof will be refunded or refused, either directly or indirectly, by any method whatsoever. Any person who willfully violates any provisions of this subsection shall be guilty of a misdemeanor of the second degree, punishable as provided in Section 775.082, Section 775.083 or Section 775.084, Florida Statutes. Sec. 20-76. Tax deemed lien. The tax hereby levied shall constitute a lien on the property of the lessee, customer or tenant in the same manner as, and shall be collectible as are, liens authorized and imposed in Sections 713.67, 713.68 and 713.69, Florida Statutes. Sec. 20-77. Representation of county tourism. No business entity, other than a county tourism promotion agency, within the boundaries of Okaloosa County, Florida, shall use names as specified in Section 125.0104(9)(e), Florida Statutes, including "visitor information centers" when representing itself to the public as an entity representing tourism interest of the county. Being a county levying the tourist development tax as aforesaid, in addition to any other powers and duties provided for agencies created for the purpose of tourism promotion by Okaloosa County, such agencies are authorized and empowered to represent themselves to the public as convention and visitors bureaus, visitors bureaus, tourist development councils, vacation bureaus, county tourism promotion agencies, or visitor information centers. SECTION 2. CODIFICATION IN THE CODE OF ORDINANCES. It is the intention of the Board, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Okaloosa County Code of Ordinances, and that the sections of this Ordinance may be renumbered to accomplish such intent. 12 Packet Pg. 53 SECTION 3. SEVERABILITY. Should any section or provision of this Ordinance or any portion thereof, or any paragraph, sentence, or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof other than the part declared to be invalid. SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective as provided by law. PASSED AND ADOPTED in Regular Session this _____ day of ___________, 2014. BOARD OF COUNTY COMMSSIONERS OF OKALOOSA COUNTY, FLORIDA ATTEST: ____________________________ ___________________________________ Clerk of Court Charles K. Windes, Jr. Chairman APPROVED AS TO FORM: ____________________________ Gregory Stewart County Attorney 13 Packet Pg. 54 EXHIBIT A 14 Packet Pg. 55  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Public Hearing for Discontinuance of Fixed Route Transit Service DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Conduct public hearing to receive input regarding potential discontinuance of transit routes 1, 2, 3, 4, 5, 14, 20, 30, 32, and 33. BACKGROUND: During the past three budget cycles, the Board of County Commissioners has advised that it would need assistance from the municipalities in order to continue to fund the transit program. During the current Fiscal Year, two routes, 11 and 12 in the Crestview area, have been discontinued due to lack of funds. Route 33 serving the Destin area, is currently funded through the City of Destin's financial contribution. Public transportation in Okaloosa County, including both fixed-route and paratransit service, is funded by matching federal, state, and local funds. It is important to note that there are limitations on which funding sources can be used to match others; for example, funds received through Section 5307 of 49 USC cannot be used to match funds obtained from Section 5311 of 49 USC. Further, Section 5311 funds may only be used in the rural area of the County (north of Eglin, including Crestview). As shown in Attachment A, the various funding sources are combined to produce the greatest amount of grant funds possible. It should be noted that the County receives almost 8 times the amount of grant funding than it spends. It is also important to note that grants are awarded based on anticipated need, and are subject to change based on alterations or reductions in service. Okaloosa County Transit's proposed budget for FY 2015 is $2,778,033, of which $1,078,033 is for fixed route, and $1,700,000 is for paratransit. Even utilizing 100% of the currently anticipated transportation disadvantaged grant, Medicaid, block grant, FDOT corridor, and local (BCC) funds, as well as maximizing the use of the 5311 funds, there is still an anticipated deficit of $477,645. However, as additional 5307 funds (which require a 50% match) are available to offset this deficit, the amount is effectively halved to $238,822. Again, this figure should be considered tentative, as the grant amounts are subject to change. As the County has received no commitment from any of the municipalities to assist with transit funding (though some have expressed interest in forming a transit cooperative if the County will fund the existing system for one additional year), on July 1, 2014 the Board of County Commissioners set a public hearing to discuss the possibility of discontinuing all of the fixed transit routes. This public hearing is required by the County's adopted Public Transit Fare and Route Modifications Policy which states that the County must hold such a hearing 60 days prior to the changes taking effect. In order for any discontinuances to take effect coincident with the start of the new fiscal year, the July 15 Board meeting was selected. Packet Pg. 56 The Board of County Commissioners may, at its discretion, discontinue the public transit routes. However, doing so will cause an increase in the demand for paratransit services. Since the inception of the fixed route system, OCT has worked to move riders from paratransit onto the fixed system. According to records maintained by OCT, there are an estimated 45,000 trips per year that are qualified for the Transportation Disadvantaged Program that are riding the fixed route system. If the fixed routes are eliminated, many of these riders will in all likelihood resort back to paratransit. In addition, other riders for whom the system has needed to be deviated will also request service. This is significant since under the current grant scenario there are adequate funds in combination with the BCC dollars to provide paratransit at the currently anticipated level. However, if there is a significant increase in paratransit demand, the existing funding level may not be sufficient. Further, since under a reduced fixed route scenario the County would be providing a reduced level of transit service, the state and federal grants will in all likelihood be reduced. While the existing level of funding is insufficient to maintain the current network of fixed routes in conjunction with paratransit, County staff and OCT have reviewed the routes and believe that some fixed route service may be maintained. This will help reduce the increased demand on paratransit, and will have an ameliorating effect on the reduction of grant funding, although some reductions should be expected. Unfortunately, it is impossible to predict the amount of reduction until such time as the granting agencies have reviewed whatever reductions in fixed route service may occur. Further, while staff has endeavored to ensure that route changes could occur at the start of the fiscal year, there are funds sufficient to operate the fixed routes partially into the fiscal year to allow additional time for consideration. OPTIONS: Following the public hearing, the Board has a number of options. First, it may direct staff to move forward with the discontinuance of all the routes beginning October 1. As an alternative, it may direct staff to only reduce the routes to the level that may be supported by the current level of funding, or to continue the existing system into the new fiscal year only as long as current funding levels allow. Finally, the Board may allocate additional funds to maintain the current system for an additional fiscal year to allow time for the formation of a transit cooperative with the municipalities. RECOMMENDATIONS: In order to preserve flexibility for the Board's decision-making, staff recommends that the Board move to discontinue the routes as advertised, but within the motion reserve the right maintain some fixed route service subject to Board approval prior to October 1. RECOMMENDED BY: Packet Pg. 57 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 58 Attachment A FY 2015 Transit Funding and Deficit Grant MATCH Match Amount Source Required Provided 200,000 FDOT corridor none local/TD/Blk/Corridor Can match 5307 10% - OCT 464,919 Trans Dis. T&E cost local/TD Can match 5311 213,370 FTA 5311 50/50 match with T&E ($119370) and Local( $94000) local/TD Can match Block 440,269 FTA Block 50/50 match with T&E($345,549) and local ($94,720) 339,000 Medicaid none $1,657,558 total grant $ Avail FTA 5307 2,778,033 OCT budget Grant 700,000 Known $1,657,558 less grant funds -327,055 Dollars 315,775 less local (BCC) funds -238,823 $804,700 left to find (5307) remaining 134122 200,000 corridor remaining match avail Match for +127,055 local funds match avail 5307 $327,055 Avail. as match for 5307 $804,700 budget left to find -$327,055 less 5307 that has match Shortfall $477,645 Left to fund 477,645 Left to Fund 238,822.5 238,822.5 5307 FIND MATCH for 5307 ? Packet Pg. 59  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations budget transfer from Tourist Development Fund for beach cleaning equipment, in the amount of $138,300. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Emergency Management FDEM) for homeland security issues 4, 28, 29 and 30 grant, in the amount of $251,000. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Emergency Management FDEM) for homeland security issue 36 grant, in the amount of $177,780. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Revenue (FDOR) for reimbursement for successful judicial and administrative summons and/or writs of bodily attachment at the prevailing rate of Federal Financial Participation; 66% of the $20.00 fee ($13.20) for original service in Title IV-D and 66% of the $70.00 fee ($46.20) for a writ of bodily attachment grant, in the amount of $3,470. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department Transportation (FDOT) amend 6 for CTD Medicaid non-emergency transportation (NET) program and the subcontracted transportation provider (STP) grant, in the amount of $21,097. Resolution amending the Fiscal Year 2014 Budget, Supervisor of Elections-General Fund, which did not reflect adequate appropriations from Florida Department of State (FDOS) for federal elections activities (HAVA) grant, in the amount of $21,595. Resolution amending the Fiscal Year 2014 Budget, Tourist Development Fund, which did not reflect adequate appropriations from Florida Department of Environmental Protection (FDEP) for beach erosion control project known as the Okaloosa Island dune walkovers grant, in the amount of $109,350. Resolution amending the Fiscal Year 2014 Budget, Capital Outlay Construction Fund, which did not reflect adequate appropriations from Smartronix for services of fiber project, in the amount of $20,000. Packet Pg. 60 Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for overlaying aircraft parking apron at Bob Sikes Airport grant, in the amount of $97,500. BT-14-42 Airport Enterprise Fund in the amount of $24,375. Provide local match funding for overlaying aircraft parking apron at Bob Sikes Airport grant. BT-14-43 Tourist Development Fund in the amount of $109,350. Provide local match funding for beach erosion control project known as the Okaloosa Island dune walkovers grant. BT-14-44 Tourist Development Fund in the amount of $138,300. Provide funding to Parks Division (General Fund) for purchase of beach cleaning equipment. BT-14-45 Supervisor of Elections-General Fund in the amount of $3,239. Provide funding to match Florida Department of State (FDOS) for federal elections activities (HAVA) grant. Packet Pg. 61  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for budget transfer from Tourist Development Fund for beach cleaning equipment, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Budget Transfer – Tourist Development 0100R-381104 $138,300 EXPENDITURES DEPT-ACCOUNT AMOUNT Equipment 0170-564702 $138,300 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 62  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Emergency Management FDEM) for homeland security issues 4, 28, 29 and 30 grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety - Sheriff 701483R-331210 $251,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Budget Transfer–Sheriff–Law Enforcement 701483-591086 $251,000 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 63  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Emergency Management FDEM) for homeland security grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety - Sheriff 701484R-331210 $177,780 EXPENDITURES DEPT-ACCOUNT AMOUNT Budget Transfer–Sheriff–Law Enforcement 701484-591086 $177,780 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 64  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Revenue (FDOR) for reimbursement for successful judicial and administrative summons and/or writs of bodily attachment at the prevailing rate of Federal Financial Participation; 66% of the $20.00 fee ($13.20) for original service in Title IV-D and 66% of the $70.00 fee ($46.20) for a writ of bodily attachment grant grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Process Server - Federal 701405R-331810 $3,470 EXPENDITURES DEPT-ACCOUNT AMOUNT Reserves for Contingencies 0199-599090 $3,470 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 65  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) amend 6 for CTD Medicaid non-emergency transportation (NET) program and the subcontracted transportation provider (STP) grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Mass Transit – Federal 70940R-331420 $21,097 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – O.C.T. 70940-534410 $21,097 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 66  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET SUPERVISOR OF ELECTIONS - GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of State (FDOS) for federal elections activities (HAVA) grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Supervisor of Elections - General Fund increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT General Government -Federal 701488R-331100 $21,595 EXPENDITURES DEPT-ACCOUNT AMOUNT Postage & Freight 701488-542001 $15,000 Printing & Binding 701488-547002 $6,595 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 67  RESOLUTION NO. RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET TOURIST DEVELOPMENT FUND WHEREAS, the Board of County Commissioners in the budget did not reflect adequate appropriations from Florida Department of Environmental Protection (FDEP) for beach erosion control project known as the Okaloosa Island dune walkovers grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Tourist Development Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Culture/Recreation – State 741470R-334700 $109,350 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Improvements 741470-563790 $109,350 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 68  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET CAPITAL OUTLAY CONSTRUCTION FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Smartronix for services of fiber project, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Capital Outlay Construction Fund be increased, as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Charges for Services 3100R-341910 $20,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Fiber Optic Network 3110-563155 $20,000 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 69  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET AIRPORT ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for overlaying aircraft parking apron at Bob Sikes Airport grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Airport Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Airport Development 741424R-334410 $97,500 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Improvements 741424-563490 $97,500 Adopted this regular session the 15th day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 70 Packet Pg. 71 Packet Pg. 72 Packet Pg. 73 Packet Pg. 74  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Deputy Clerk SUBJECT: Approval of BCC Meetings Minutes The minutes for the June 3, 2014 Board of County Commission meeting are attached for review. Packet Pg. 75 Packet Pg. 76 Packet Pg. 77 Packet Pg. 78 Packet Pg. 79 Packet Pg. 80 Packet Pg. 81 Packet Pg. 82 Packet Pg. 83 Packet Pg. 84 Packet Pg. 85 Packet Pg. 86 Packet Pg. 87 Packet Pg. 88 Packet Pg. 89 Packet Pg. 90 Packet Pg. 91 Packet Pg. 92 Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: RESTORE Grant Application system DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: The County Administrator’s office is working with the U.S. Department of the Treasury to coordinate access for Okaloosa County’s designees to participate in web-based systems for grant application(s) and management of funds received under the RESTORE Act Program. Designation of the authorizing official and grantee user roles is required for system access. BACKGROUND: The first system identified by the Department of Treasury is GrantSolutions.gov managed by the U.S. Department of Health and Human Services through which the applications will be submitted and awards will be managed for the RESTORE Act Program Direct Component and Centers of Excellence grants. User roles will be established for the Authorizing Official, Program Director/Principal Investigator, Financial Officer, Financial Officer Support and Support Staff. OPTIONS: Approve or Disapprove RECOMMENDATION: The Board approve use of the GrantSolutions.gov system, approval of electronic submission and delegation of electronic signature authority to the office of Contracts & Grants, designate the Chairman as the Authorizing Official to approve and execute the Grantee User Account Request Forms and all future GrantSolutions.gov user access forms as may be required during the course of the RESTORE Act Program. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 97  Grantee User Account Request Form Request Type: New Account Account Change Account Closure Partner Agency: Department of Health and Human Services Department of State Department of Agriculture Social Security Department of Transportation Denali Commission Other Treasury - RESTORE Act Role Authority: Authorizing Official Financial Officer Program Director/Principal Investigator Financial Officer Support Support Staff Organization Name: Okaloosa County Address 1: 1804 Lewis Turner Blvd, Ste 206 Address 2: City: Fort Walton Beach State: FL ZIP + 4: 32547-1285 Grant Number(s): This should be a grant number of any grant awarded to your organization that is or has been in GrantSolutions. This will be used to help confirm organization information. First Name: Charles K. Last Name: Windes, Jr. Title: Chairman, Okaloosa County Board of County Commissioners Phone: (850) 651-7105 Fax: (850) 609-5029 Email Address: grants@clerkofcourts.cc Person Address 1: Person Address 2: City: State: ZIP + 4: Please complete the Person Address only if it is different from the Organization Address. Authorized Official Name: Charles K. Windes, Jr. Title: Chairman Authorized Official Signature: Note: Request should be signed by authorized organization business/signing official. Version 6/2013 Packet Pg. 98  US Government Data Access Request/Security Compliance Statement As a user granted with Grantee authority, I agree to abide by the following:  I will not disclose data from the GrantSolutions system to anybody except authorized system users whose roles permit access to that data.  I will not make any unencrypted electronic copies of data from the GrantSolutions system.  I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all data from the GrantSolutions system.  I will ensure the proper disposal of data (in any format) and printed reports.  I will access the GrantSolutions system only to the extent that my duties require such access.  I will report inappropriate or malicious use of the GrantSolutions system to the GrantSolutions Help Desk and the ACF CISO/ISSO.  I will immediately notify the GrantSolutions Help Desk of any account changes, including the need to close my account. Charles K. Windes, Jr. User Name (Printed) ___________________________________________________________ User Signature _____________________________________________ Date ______________ Version 6/2013 Packet Pg. 99  Grantee User Account Request Form Request Type: New Account Account Change Account Closure Partner Agency: Department of Health and Human Services Department of State Department of Agriculture Social Security Department of Transportation Denali Commission Other Treasury - RESTORE Act Role Authority: Authorizing Official Financial Officer Program Director/Principal Investigator Financial Officer Support Support Staff Organization Name: Okaloosa County Address 1: 1804 Lewis Turner Blvd, Ste 206 Address 2: City: Fort Walton Beach State: FL ZIP + 4: 32547-1285 Grant Number(s): This should be a grant number of any grant awarded to your organization that is or has been in GrantSolutions. This will be used to help confirm organization information. First Name: Gary J. Last Name: Stanford Title: Finance Officer Phone: (850) 689-5000 ext 3411 Fax: (850) 689-5882 Email Address: gstanford@clerkofcourts.cc Person Address 1: Person Address 2: City: State: ZIP + 4: Please complete the Person Address only if it is different from the Organization Address. Authorized Official Name: Charles K. Windes, Jr. Title: Chairman Authorized Official Signature: Note: Request should be signed by authorized organization business/signing official. Version 6/2013 Packet Pg. 100  ---... \..._.} Gra ntSolutions.gov Vtt.it"9 Suv>e«s,. So!utrons. Cammurrm11 US Government Data Access Request/Security Compliance Statement As a user granted with Grantee authority, I agree to abide by the following : • I will not disclose data from the GrantSolutions system to anybody except authorized system users whose roles permit access to that data. • I will not make any unencrypted electronic copies of data from the GrantSolutions system. • I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all data from the GrantSolutions system . • I will ensure the proper disposal of data (in any format) and printed reports. • I will access the GrantSolutions system only to the extent that my duties require such access. • I will report inappropriate or malicious use of the GrantSolutions system to the GrantSolutions Help Desk and the ACF CISO/ISSO. • I will immediately notify the GrantSolutions Help Desk of any account changes, including the need to close my account. User Name (Printed) Gary J· Stanford User Signature ~ ; . ~ Date 7 /~/ii Version 6/2013 Packet Pg. 101  Grantee User Account Request Form Request Type: New Account Account Change Account Closure Partner Agency: Department of Health and Human Services Department of State Department of Agriculture Social Security Department of Transportation Denali Commission Other Treasury - RESTORE Act Role Authority: Authorizing Official Financial Officer Program Director/Principal Investigator Financial Officer Support Support Staff Organization Name: Okaloosa County Address 1: 1804 Lewis Turner Blvd, Ste 206 Address 2: City: Fort Walton Beach State: FL ZIP + 4: 32547-1285 Grant Number(s): This should be a grant number of any grant awarded to your organization that is or has been in GrantSolutions. This will be used to help confirm organization information. First Name: Marcella B. Last Name: Eubanks Title: Contracts & Grants Manager Phone: (850) 651-7200 ext 4381 Fax: (850) 609-5029 Email Address: meubanks@clerkofcourts.cc Person Address 1: Person Address 2: City: State: ZIP + 4: Please complete the Person Address only if it is different from the Organization Address. Authorized Official Name: Charles K. Windes, Jr. Title: Chairman Authorized Official Signature: Note: Request should be signed by authorized organization business/signing official. Version 6/2013 Packet Pg. 102  US Government Data Access Request/Security Compliance Statement As a user granted with Grantee authority, I agree to abide by the following:  I will not disclose data from the GrantSolutions system to anybody except authorized system users whose roles permit access to that data.  I will not make any unencrypted electronic copies of data from the GrantSolutions system.  I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all data from the GrantSolutions system.  I will ensure the proper disposal of data (in any format) and printed reports.  I will access the GrantSolutions system only to the extent that my duties require such access.  I will report inappropriate or malicious use of the GrantSolutions system to the GrantSolutions Help Desk and the ACF CISO/ISSO.  I will immediately notify the GrantSolutions Help Desk of any account changes, including the need to close my account. Marcella B.Eubanks User Name (Printed) ___________________________________________________________ Digitally signed by Marcella B. Eubanks Marcella B. Eubanks 7-2-2014 DN: cn=Marcella B. Eubanks, o=Okaloosa County Clerk of Circuit Court, ou=BCC Finance, Contracts & Grants, email=meubanks@clerkofcourts.cc, c=US User Signature _____________________________________________ Date ______________ Date: 2014.07.02 11:06:53 -05'00' Version 6/2013 Packet Pg. 103  US Government Data Access Request/Security Compliance Statement As a user granted with Grantee authority, I agree to abide by the following:  I will not disclose data from the GrantSolutions system to anybody except authorized system users whose roles permit access to that data.  I will not make any unencrypted electronic copies of data from the GrantSolutions system.  I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all data from the GrantSolutions system.  I will ensure the proper disposal of data (in any format) and printed reports.  I will access the GrantSolutions system only to the extent that my duties require such access.  I will report inappropriate or malicious use of the GrantSolutions system to the GrantSolutions Help Desk and the ACF CISO/ISSO.  I will immediately notify the GrantSolutions Help Desk of any account changes, including the need to close my account. Rick Owen User Name (Printed) ___________________________________________________________ Digitally signed by Rick Owen Rick Owen DN: cn=Rick Owen, o=Okaloosa County, ou=Board of County Commissioners, email=rowen@co.okaloosa.fl.us, c=US User Signature _____________________________________________ Date ______________ Date: 2014.07.07 09:17:05 -05'00' Version 6/2013 Packet Pg. 104  Grantee User Account Request Form Request Type: New Account Account Change Account Closure Partner Agency: Department of Health and Human Services Department of State Department of Agriculture Social Security Department of Transportation Denali Commission Other Treasury - RESTORE Act Role Authority: Authorizing Official Financial Officer Program Director/Principal Investigator Financial Officer Support Support Staff Organization Name: Okaloosa County Address 1: 1804 Lewis Turner Blvd, Ste 206 Address 2: City: Fort Walton Beach State: FL ZIP + 4: 32547-1285 Grant Number(s): This should be a grant number of any grant awarded to your organization that is or has been in GrantSolutions. This will be used to help confirm organization information. First Name: Ricky Last Name: Owen Title: RESTORE Act Coordinator Phone: (850) 651-7515 Fax: Email Address: rowen@co.okaloosa.fl.us Person Address 1: 1804 Lewis Turner Blvd, Ste 400 Person Address 2: City: Fort Walton Beach State: FL ZIP + 4: 32547-1285 Please complete the Person Address only if it is different from the Organization Address. Authorized Official Name: Charles K. Winders, Jr. Title: Chairman Authorized Official Signature: Note: Request should be signed by authorized organization business/signing official. Version 6/2013 Packet Pg. 105  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Gary Stanford, Finance Director SUBJECT: Federally Funded Public Assistance Agreement STATEMENT OF ISSUE: Request Board approval of the Federally Funded Public Assistance Agreement for the Severe Storms, Tornadoes, Straight-Line Winds, and Flooding. BACKGROUND: On May 6, 2014 President Obama declared a major disaster for the State of Florida, allocating funds as amended for Federal public assistance to help in the recovery from the severe weather and flooding that occurred April 29 - April 30, 2014. On May 22, 2014 we completed an application, Request for Public Assistance (RPA), for Okaloosa County; the application has been approved. Federal funding/cost sharing under the agreement shall generally be seventy-five (75) percent of eligible costs for the repair and restoration of public facilities, infrastructure, or services which have been damaged or destroyed; unless a higher percentage is approved. A supplemental funding agreement will be required prior to payment of any funds under the Public Assistance Alternative Procedures provisions of the Sandy Recovery Improvement Act. An election was made to participate in the alternative procedure for debris removal. OPTIONS: Approve or Disapprove RECOMMENDATION: The Board approves the RPA, the Alternative Procedure for Debris Removal, the funding subgrant agreement and authorizes the Chairman to sign the subgrant agreement and all future subgrant and supplemental subgrant documents during the term of the subgrant. The Board authorizes the use of the FloridaPa.org system to apply for and manage the Federal funds under FEMA’s Public Assistance Program and approval of electronic submission and delegation of electronic signature authority to the office of Contracts & Grants. Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Sheriff's Shalimar Building - Change Order DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Request BCC approval of a Change Order to Lord & Son's Contract to Begin the Construction of the New Building. BACKGROUND: The construction drawings for the Sheriff's new building at his administrative complex in Shalimar are nearing completion. They should be 100% complete by the end of July. However, to keep the project on schedule for completion in this calendar year, some elements of the building need to be ordered now. The complete list is included with the attached change order request, but it includes the building package, the elevator, and the site work among other elements. When the project was approved by the Board, the approved funding was limited to the design fees and the pre-construction fees for the CM. This change order will require funding in the amount of $306,730 for this first round of construction phase expenses. The $306,730 may come from General Fund Reserves or some other source that the Board may choose. RECOMMENDATIONS: (FM) Request BCC approval of a Change Order in the amount of $306,730 to Lord & Son's contract to begin the construction of the new building and to authorize the Chairman to execute the documents and to authorize the transfer of the funds from an appropriate source to the Capital Outlay account already established for this project.. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Disadvantaged Business Enterprise Objective/Policy Statement DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve the revision of the Federal Transit Administration required Disadvantaged Business Enterprise Objective/Policy Statement. BACKGROUND: The proposed DBE Objective/Policy Statement revision has been requested by FTA after having previously approved the version presented to the BCC on June 17. This change is only on the one page statement and does not affect the policy document as previously approved by the Board. The original DBE Program Goals was approved by the BCC on February 7, 2012. Revision was approved by the BCC on June 17, 2014. RECOMMENDATION: The Department of Growth Management recommends that the Board approve the submission of the revised DBE Program Objective/Policy Statement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 162 Packet Pg. 163  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: 2015 Defense Infrastructure Grant Application DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Apply for 2015 Defense Infrastructure Grants for Shoal River Buffer BACKGROUND: Funds have become available through the Defense Infrastructure Grant (DIG) program as provided in Section Chapter 280.980 of the Florida Statutes. The purpose of the DIG program is to provide funds to local governments for projects (e.g. construction, land purchases, easements) that have a positive impact on an installation’s military value and which also benefit the local community. It is the intention of the program to address issues such as encroachment, transportation and access, utilities, communications, housing, environment, and security. Infrastructure related projects can include studies and analyses specifically in support of infrastructure projects. It is not the intent of the Florida Legislature to fund on-base military construction projects. There is a limit of $200,000.00 per application, and communities may submit an application for two projects per base or installation. Applications must be submitted to Enterprise Florida through the Economic Development Council. The application deadline is July 25, 2014 The attached application requests $200,000 to be used by the Okaloosa County to acquire property along the Shoal River that will protect a future water supply as well as buffer Duke Field from encroachment that could negatively impact missions. In addition, it shows a $200,000 match which we anticipate receiving through the Department of Defense's Readiness and Environmental Protection Initiative program. The attached application builds on previous Shoal River DIG applications as well as the Water and Sewer Department's prior acquisition of land along the Shoal River. RECOMMENDATION: Staff recommends that the Board review and approve the proposed Defense Infrastructure Grant application, and authorize the Chairman to sign the grant application and if successful, the subsequent grant agreement and any other grant documents required during the term of the grant. RECOMMENDED BY: Packet Pg. 164 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168 Packet Pg. 169 Packet Pg. 170 Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175 Packet Pg. 176  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Sean T. Lynch, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursement for the OCSO High School Crime Prevention Program in the amount of $1,725.00. Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183 Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 From: Sean T. Lynch To: Rick Owen Cc: John D. Peacock Subject: LETF July 15 Date: Wednesday, July 09, 2014 1:23:58 PM Attachments: image004.png _0709131836_001.pdf Greetings Rick! Please place the attached documents on the July 15th consent agenda. Please let me know if there are any issues. Thanks!! Inspector Sean T. Lynch Professional Development Office of Professional Standards Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, Florida 32579 Office: (850) 651-7410 Fax: (850) 609-3048 slynch@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; Doing so with professionalism and unity of purpose, while being good stewards of the public’s trust”. PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. Packet Pg. 187  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: 14-SP-01 State Grant to Library DEPARTMENT: Library Cooperative BCC DISTRICT: STATEMENT OF ISSUE: The 2014 Legislature approved a grant payment of $85,635 to Okaloosa County Public Library Cooperative and the funds were made available for current year execution. Grant agreement was received by OCPLC on June 16; complete execution was required by June 30, 2014. Governing Board Chair of OCPLC and County Finance Director have already signed and the grant agreement has been executed at the State; payment has been initiated. BACKGROUND: This grant represents the amount of the FY2011-2012 State Aid that the Cooperative did not receive due to a filing error. The State labels this a "program grant" because it did not come from the funds earmarked State Aid to Libraries. A program grant includes a narrative and draft budget, which have been submitted and accepted by the State Library. Unlike traditional program grants, however, this grant does not have a specified ending date and the Cooperative may elect to spend the funds differently than expressed in the grant narrative and budget. Expenditure guidelines are the same as for State Aid funds -- to be used for the operation and maintenance of the library and not for construction. RECOMMENDATIONS: Staff recommends Board ratify the execution of the grant agreement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 188 Packet Pg. 189 Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 PROGRAM GRANT NARRATIVE -- OKALOOSA COUNTY $85,635 Program funds will support library service and development in technology infrastructure, increased digital services to patrons, and custom projects in libraries. The six public libraries in Okaloosa County provide critical access to technology for a population of approximately 190,000 people. Libraries are the only source of free Internet access and computers in the community. They provide classes in computer skills and the opportunity to experience and test developing technologies. The public relies upon libraries as a testing ground to help them make informed decisions on whether individual investment in technologies will be useful, achievable or economical. The public relies upon libraries to provide access to technology that is not financially possible or technically feasible at their homes. Tablet style devices are an example of a quickly growing segment of technology that Okaloosa libraries have been unable to support. They have not provided even demonstration tablets for patrons to explore. And without tablets to train upon, there are very few library employees knowledgeable enough to assist patrons who bring their own tablets to the library. The Pew Research Center reported that as of January 2014, 42% of American adults own tablets. The Cooperative does not offer sufficient eBooks and eAudio books to meet customer demand, and it has yet to provide digital magazines. As more patrons come to the library with their own devices, the inability to print wirelessly has become a significant issue in customer service. Not all patrons are able to attend computer skills classes in libraries due to transportation or work schedule issues. Others simply prefer to work at self-paced, online instruction. Some community members also need to build basic skills in reading and math that increase their employment options, or to prepare for professional certification exams and higher education entrance exams. Helping to build a ready workforce is a priority for the Cooperative. The addition of online study tools for these purposes is needed. Patrons without home access to Internet will be able use library computers at their convenience to pursue the classes. Program funds will be used to expand the collection of digital books and audio books offered through the OCPLC OverDrive service. A digital magazine service will be added for FY2014-2015; each library will receive an iPad for customer access to digital magazines and as a teaching/demonstration tool for patrons. A wireless printer will be purchased for each library. A subscription to an online self-education program, such as Learning Express Library or Universal Class, will be purchased for FY2014-2015. In addition to the important role as technology innovator and provider, the libraries maintain their historic functions of circulating materials, resource sharing and programming through reliance on electronic systems. These systems require upgrades to most effectively provide the services needed by library clientele. The replacement of old computers and peripheral equipment will ensure efficient, accurate services to library visitors. In the past year, the libraries had to replace all Windows XP computers on both staff and public networks due to the cessation of Microsoft support. This large scale replacement of over 190 machines strapped the libraries’ budgets; there are still old computers in service and several libraries did not have sufficient funds to replace the scanners and printers. This Packet Pg. 197 situation necessitated the use of “work-arounds” for old peripherals without USB connections which limits functionality and requires repair orders from the county’s technical support department. Program funds will be used to replace barcode scanners and receipt printers at three of the six libraries. A 10-year old laser printer will be replaced. Eight out-dated patron computers will be replaced. An OPAC computer and a staff computer will be added to the network. An accurate database of holdings and a customer-friendly catalog interface are essential to help patrons find the information they seek. The Cooperative’s ILS includes an inventory module that the libraries are unable to use because old hand-held inventory devices stopped working almost two years ago and could not be replaced. The inability to perform an inventory is damages the libraries’ need for accuracy and accountability of its materials. Library users desire more interactivity with the online catalog, asking for more content and a more seamless interface with the OverDrive digital site. Patrons also wish to receive their hold and overdue notices by SMS message, which is not currently possible with the ILS. Program funds will be used to add functionality to the ILS shared by Cooperative members. Each library and the Cooperative office will receive a tablet and wireless scanner with which to do inventory; a wireless receipt printer will be added to the kit so the devices can also be used for mobile circulation functions. Program funds will be used to assist Cooperative member libraries in achieving individualized service goals, most of which center around technology. Items to be purchased include computers and recording equipment for a multimedia lab, laptop computers, additional tablets, multimedia projector and screen, TV monitor, and listening station. Library projects will also require chairs, juvenile nonfiction books, adult fiction books and library shelving. Funds not expended on these anticipated projects will be used for the operation and maintenance of library services, and will be accounted in the final grant report. Packet Pg. 198 PROGRAM BUDGET $85,635 DIGITAL SERVICES - $24,000 $10,000 digital content for OverDrive: e-books and e-audio books $8,000 digital magazine service $6,000 online learning system TECHNOLOGY SERVICES - $8,000 $8,000 ILS upgrades EQUIPMENT - $44,815 $16,100 Inventory/mobile circulation kits (7): Dell tablet, case, wireless scanner, wireless receipt printer $4,500 Dell tablets (3) $3,500 iPads w/case (7) $3,000 Laser printers (8) with wi-fi capability $1,600 Receipt printers (8) $1,120 Barcode scanners (8) $7,000 Desktop computers (patron 9, staff 1) $1,200 Laptop computers (2) $1,135 Multimedia projector and screen $300 Audio listening station $700 Television monitor, wall mount $1,640 Audio/video recording equipment for digital media lab $3,020 iMac workstation for digital media lab FURNITURE - $6,220 $870 Chairs for children’s dept and digital media lab $5,350 Library shelving units LIBRARY MATERIALS - $2,600 $1,800 Juvenile nonfiction books $800 Adult fiction books Packet Pg. 199  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Final Payment Request to Judge Ben Gordon, Jr. Family Visitation Center DEPARTMENT: Public Safety BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the final payment to the Judge Ben Gordon, Jr. Family Visitation Center in the amount of $10,097.00. BACKGROUND: On January 21, 2014, Okaloosa County Board of County Commissioners entered into Contract No. C14-2131-JUD with the Judge Ben Gordon, Jr. Family Visitation Center to perform services associated with supervised visitation and safe exchanges of children between their parents. The grant period is coming to an end, all required services have been completed, and the Judge Ben Gordon, Jr. Family Visitation Center is ready for final payment. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the final payment to the Judge Ben Gordon, Jr. Family Visitation Center. 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Villani SUBJECT: Outstanding Airgas Invoice for May 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay Airgas, Inc., for the outstanding May 2014 invoice in the amount of $2,699.38. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoice to Airgas. 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BACKGROUND & ANALYSIS: On February 4, 2014 Risk Management received approval by the Board to solicit a Request for Proposals (RFP) to provide dental insurance, life insurance, and long term disability (LTD) coverage. The RFP was advertised and on May 30, 2014 fourteen (14) proposals were received. The Review Committee met to discuss and evaluate the proposals and has requested and received additional information regarding the submittals. The review committee has unanimously voted Corporate Benefits of the Emerald Coast for Met Life dental coverage as the most favorable submittal. The committee also gave high regard to Willis of Alabama for dental coverage through Lincoln. The committee requests the Board approve contract negotiations with Corporate Benefits of the Emerald Coast. If a satisfactory agreement cannot be reached they request approval of negotiation with Willis of Alabama for dental coverage. In addition, the review committee voted unanimously that Corporate Benefits of the Emerald Coast provided the most favorable proposal for life insurance and long term disability coverage. It is also requested the Board approve contract negotiations with Corporate Benefits of the Emerald Coast for life insurance and long term disability coverage. OPTIONS: Approve/Disapprove the requests to negotiate contracts for dental insurance, life insurance, and long term disability coverage. RECOMMENDATION: Staff recommends approval to negotiate contracts for dental insurance, life insurance, and long term disability coverage. RECOMMENDED BY: Packet Pg. 397 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 398  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Request to Advertise RFB for Tanglewood/Overbrook MOEX Grant DEPARTMENT: Public Works BCC DISTRICT: 4 STATEMENT OF ISSUE: Request for approval to advertise the Request for Bids (RFB) and to administer the construction of Grant Agreement No. S0697 with the Florida Department of Environmental Protection (FDEP) for improvements to the Tanglewood and Overbrook Stormwater Basins. The construction of this project is being funded by an appropriation from funds received from the Deep Water Horizon Oil settlement. FDEP is contributing $414,432.00 towards the construction of this project. BACKGROUND: As a result of a settlement related to the Deep Water Horizon Oil Spill, FDEP has allocated funds to assist with stormwater improvement projects. FDEP staff has identified two projects from the Gap Creek Watershed Water Quality Study (performed in 2008) for funding with this agreement. The two projects include improvements to the Tanglewood Stormwater Basins and the Overbrook retention area. Funding provided from FDEP is required to be strictly utilized for project construction. Final plans have been completed by the Northwest Florida Water Management District (WMD) and have been submitted to Public Works. Once all permits are received, staff will advertise the RFB and both projects will be bid together with an anticipated construction duration of 180 days. OPTIONS: Approve/Disapprove the request to advertise the RFB and administer the construction contract for Grant Agreement No. S0697 for the Tanglewood and Overbrook Stormwater Basin Improvements. RECOMMENDATIONS: Approve the request to advertise the RFB and administer the construction contract for Grant Agreement No. S0697 for the Tanglewood and Overbrook Stormwater Basin Improvements. RECOMMENDED BY: Packet Pg. 399 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 400  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Final Payment - 12th Avenue Sidewalk Addition LAP DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Main Street Construction Services, LLC contracted with Okaloosa County to perform the work associated with the 12th Avenue Sidewalk Addition LAP Project. All work has been completed and found to be in compliance with the approved plans and specifications. Substantial Completion was achieved on April 24, 2014 and Final Acceptance of the project was given on May 15, 2014 after a final inspection was conducted by Genesis CEI and County representatives. The Contractor has submitted a final invoice along with all required documentation and is requesting final payment including release of retainage. BACKGROUND AND ANALYSIS: On October 10, 2013 Okaloosa County entered into a contract with Main Street Construction Services, LLC to perform the work associated with the 12th Avenue Sidewalk Addition LAP Project. Through the course of the project there were two change orders resulting in a net decrease of $4,940.00 with 12 added contract days (due to weather). This total change order amount includes balancing estimated plan quantities with final installed quantities used to complete the project. Main Street Construction Services, LLC has requested that final payment be made for all work performed. A final pay application for the contract balance of $9,086.28 is attached. This final pay request will release all retainage and cause the work to enter the one year performance warranty period. OPTIONS: Approve/Disapprove final payment to Main Street Construction Services, LLC in the amount of $9,086.28 for work associated with the 12th Avenue Sidewalk Addition LAP Project. RECOMMENDATION: Approve final payment to Main Street Construction Services, LLC in the amount of $9,086.28 for work associated with the 12th Avenue Sidewalk Addition LAP Project. RECOMMENDED BY: Packet Pg. 401 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406 Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412 Packet Pg. 413 Packet Pg. 414 Packet Pg. 415  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Event Permit - Emerald Coast 2014 Fall Classic Volleyball Event DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: Southern Events Management, Inc., has requested permission to utilize county beach area to conduct a five day volleyball tournament. BACKGROUND and ANALYSIS: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches, or recreational areas within Okaloosa County. A request has been received from Southern Events Management, Inc., to conduct a five day volleyball tournament near the Boardwalk on Okaloosa Island. The event would take place beginning Wednesday, Oct. 1st and would continue through Sunday, Oct. 5th between the hours of 7:30 A.M. and 5:00 P.M. each day. Setup for the event would begin Monday, Sept. 29th and final break down would take place Monday, Oct. 6th. This request has been reviewed by Public Works, Public Safety, the Sheriff’s Office and the Tourist Development Department. The Lessee at the Boardwalk has concurred with the request. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the request for a Special Event permit for Southern Events Management to conduct a 5-day volleyball tournament to be held on the County beach adjacent to the Boardwalk on Okaloosa Island. RECOMMENDED BY: APPROVED BY: Packet Pg. 416 Ernie Padgett, County Administrator Packet Pg. 417 Packet Pg. 418 Packet Pg. 419 Packet Pg. 420 Packet Pg. 421  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Seeking Approval to Purchase Class 1 Rip Rap. DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: [PW] Seeking approval to purchase Class 1 Rip Rap from Southern Rock & Lime for the Gilmore Road Project. BACKGROUND & ANALYSIS: The Public Works Department has requested the purchase of class 1 rip rap for the construction of Gilmore Road. The amount of rip rap needed was not anticipated as part of the initial project design/estimate. Bids were solicited through Purchasing and three bids were received. Southern Rock and Lime submitted a bid meeting specifications for a total cost of $57,776.25. The total funding approved for the project in the FY14 Local Option Gas Tax (LOGT - 3202) account was $150,000. Public Works staff is requesting the Board also approve exceeding the $150,000 project budget for the purchase of the rip rap. Due to storm and other project delays, it is unlikely that the Road Department will get to placement of all of the Asphalt Millings projects this year. The asphalt millings account has a balance of $100,000 that can be utilized to fund the over run for Gilmore Road. OPTIONS: Approve/Deny purchase of class 1 rip rap from Southern Rock and Lime and approve the transfer of funding. RECOMMENDATION: Staff recommends approving purchase of class 1 rip rap from Southern Rock and Lime in the amount of $57,776.25and approve the transfer of funding from 3202-553038 Materials-Millings to 3202-563162 Gilmore Road. . RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Packet Pg. 426  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: IMap Software - 50% advance payment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for payment in advance for 50% of first-year interactive floor plan software costs for the Emerald Coast Convention Center. BACKGROUND: iMap Multimedia provides an interactive floor plan service allowing people to virtually tour the Emerald Coast Convention Center online. Visitors to emeraldcoastconventioncenter.com will simply click on the landing page floor plans and be able to link out to the iMap site which hosts all the convention center’s diagrams and pictures in an interactive format that gives clients the ability to see rooms and determine how their event will fit within the convention center’s space. Although the software doesn’t in anyway touch the county network, Tourist Development sought and obtained Information Systems concurrence with the purchase. The total package price is $11,760 for the first year, including the first year’s license fee. The annual license fee of $1,960 is recurring every year thereafter. There is a considerable amount of resource requirements to customize the software to meet the specific needs of the Emerald Coast Convention Center, and advanced payment is industry standard practice. iMap’s official policy is to receive 50% of payment upon agreement acceptance to secure and schedule in the project and help fund the development cost for the project, with the other 50% upon projection completion. There is no exception to this policy and iMap can only engage in delivering projects under this payment arrangement presented in the proposal. Pursuant to Section E.700(2) of the Tourist Development Department Operations and Procedures Manual, no advancement of funds will be issued unless specifically approved by the Board. Pursuant to the State Chief Financial Officer’s Reference Guide for State Expenditures, advance payment may be made if the payment results in savings equal to or greater than the amount earned by investing the funds and paying later or if the payment is essential to the operations of the agency and the goods or services are available only if advance payment is made. In this particular case, the services are available only if advance payment of 50% of first-year cost of $11,760 is made. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in advance for 50% of first-year interactive floor plan software costs for the Emerald Coast Convention Center. Packet Pg. 427 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432 Packet Pg. 433 Packet Pg. 434 Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448 Packet Pg. 449  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Sport Fishing TV Promotional Marketing Opportunity DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of an amount not-to-exceed $15K from Promotional Reserve for a 30-minute sport fishing television episode, online video production, and print and online editorial. BACKGROUND: The Tourist Development Department was approached in late June about a 30-minute television episode showcasing Destin fishing. The episode would air 76 times during the year on nine networks, including the World Fishing Network. The $10K cost includes a sport fishing television episode, online video production, and print and online editorial, with the objective of increasing visitation and lodging facility occupancy. Additionally, meals, accommodations, and transportation are estimated at $5K. However, based on when filming occurs, a large portion of these ancillary expenses may be covered by industry partners. The Consolidated Strategic Marketing Plan (SMP) adopted by BCC on May 6, 2014 includes a Promotional Reserve category in the amount of $150,061. Funding in the amount of $80,699 remains. The TDC recommended approval of an amount not-to-exceed $15K for this television promotional opportunity at its meeting on June 26. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve an amount not-to-exceed $15K from Promotional Reserve for a 30-minute sport fishing television episode, online video production, and print and online editorial. RECOMMENDED BY: APPROVED BY: Packet Pg. 450 Ernie Padgett, County Administrator Packet Pg. 451 Packet Pg. 452 Packet Pg. 453  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Small Market Meetings Conference payment approval DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of payment in the amount of $5,000 to Small Market Meetings Conference for Breakfast Day 2 Sponsorship. BACKGROUND: The Emerald Coast Convention Center (ECCC) attends the annual Small Market Meetings Conference to promote the convention center as the ideal meeting destination for small to medium sized groups. Breakfast sponsorship entitles the ECCC to a 15-minute presentation and inclusion in all of the print and web materials for the conference. Marketing and advertising exposure occurs well in advance of the breakfast itself. The brochure goes out to thousands of meeting planners the organization invites to the conference and includes the ECCC logo next to the breakfast being sponsored. The ECCC is also prominently listed on the conference sponsor webpage. A purchase requisition was entered for this. However, the invoice was dated and received prior to issuance of the purchase order so there is no method to pay the vendor in accordance with County purchasing policy. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $5,000 to Small Market Meetings Conference for Breakfast Day 2 Sponsorship. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 454  EXPLORE New Meeting Markets! Your Growth and Future! Small Market Meetings Conference is a member of the Group Travel Family... Your 1st Choice in Group Travel Solutions! www.grouptravelfamily.com facebook.com/smallmarketmeetingsconference | twitter.com/smallmarketmtgs EXPLORE New Meeting Markets! Discover NEW MEETING PLANNERS, growth, and your future... Supported By: September . 28 thru 30 . 2014 Mesa, Arizona Supported By: DISCOVER New Meeting Planners! BOX 129 • SALEM, OHIO 44460 Packet Pg. TRAVEL 455(REVISED: 5/06/14) INDUSTRY Conference Outline : September . 28 thru 30 . 2014 Unless stated otherwise... all events to be held at Mesa Convention Center, 263 N Center S, Mesa, AZ 85201, PH: (480) 644-2178 SMMC MEMBERSRSHIP 2014 SMMC Conference Details SUNDAY . SEPTEMBER . 28th . 2014 SCHEDULE IS SUBJECT TO CHANGE GET LISTED * See mailing details and additonal ways to register for SMMC Conference 2014 below. Small Market Meetings magazine REGISTRATION Please fill out the attached registration 12 Noon : Conference Registration : Welcome to Small Market Meetings Official Publication of Small Market Meeting form in its entirety. Make a copy of the registration for Conference, meet the staff that will take care of you for the next three days. Groups Read by over 3,000 meeting planners your records and return the ORIGINAL form to SMMC, Travel bible to the group travel market P.O. Box 129, Salem, OH 44460, or fax to 330-337-1118. 5:00 PM : Keynote Address : A motivational kickoff that will give you great ideas for setting up your meeting. ONLINE LISTING & LINK INCLUSIONS Your SMMC registration fee includes all Marketplace functions, network opportunities, meals and social functions as smallmarketmeetingsconference.com outlined in the schedule of events. You will also be provided with a 7:00 PM : Opening Reception & Entertainment : Sunday’s dinner & 24/7 visibility online with your website link complete listing of all delegates registered. Appointment scheduling entertainment, hosted by the city of Mesa, has a few surprises in store for our Driving traffic to your site or contact is done online - Please provide a current email address. guests. This event is always the top rated function with the travel industry. SAVE $200 NOW OVERNIGHT LODGING Overnight lodging will be available through the SMMC room block. All hotel charges (re: room, tax, incidentals) 2014 Small Market Meetings Conference will be the responsibility of the individual conference delegate. MONDAY . SEPTEMBER . 29th . 2014 Only the beginning of savings and MORE! CONFERENCE HOTELS: Hyatt Place - (480) 969-8200 8:00 AM : Breakfast : Start your day with colleagues in an Annual Dues ONLY $395 1422 W Bass Pro Drive, Mesa AZ 85201 Hilton Phoenix East/Mesa - (480) 833-5555 atmosphere designed to boost the thought process for a great day. Small Market 1011 W Holmes Ave, Mesa, AZ 85210 Marriott Phoenix Mesa - (480) 898-8300 9:15 AM : Seminar : This Seminar is designed to help grow your meetings using social media. Meetings 200 N Centennial Way, Mesa, AZ 85201 9:45 AM : Marketplace Kickoff I : An upbeat program designed to kick start MEMBERSHIP SUBSTITUTIONS AND CANCELLATIONS In case of unforeseen circumstances, another representative of your company may substitute for you at any time. Simply advise our office at 330-337-1027. A your Marketplace. Call 330-337-1027 or go to cancellation fee of $250 per registration will be assessed after March 1, 10:15 AM : SMMC Marketplace I : Meeting planners and industry delegates smallmarketmeetings- 2014 and a no refund policy will be enforced after June 1, 2014. meet for one-on-one discussions for potential business opportunities and conference.com for even more ATTIRE Business attire is required during all conference sessions. This computer generated appointments. Network with meeting planners and travel membership benefits for you. applies to all SMMC education seminars, meal functions and social industry from around the country that can increase your knowledge and business. Join, feel the benefits and SAVE NOW! events. Casual business attire may be appropriate at evening events. 12:30 PM : Official Luncheon : This luncheon features entertainment and information from a new meeting destination. This is a great opportunity to gain knowledge on where to plan your next meeting. Brought to REGISTRATION MADE EASY : Phone, Email, Mail, Fax, or Online facebook.com/smallmarketmeetingsconference 1:45 PM : Elevator Pitch : A fun and informative way to hear some Travel Industry you by the REGISTER TODAY by PHONE at 800.628.0993 or by EMAIL twitter.com/smallmarketmtgs to tburton@grouptravelfamily.com Also may make checks payable and MAIL registration to: SMMC • Box 129 • Salem, OH 44460 delegates give you their best “ 60 second sales pitch.” nation’s leading You can also FAX registration to : 330.337.1118 Or register today on the WEB at 3:00 PM : City Sightseeing Tours : Enjoy a tour of our host town – publication www.smallmarketmeetingsconference.com Mesa, Arizona. Experience our host city like no other. Learn about its history and great entertainment spots! 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Register today online at ... smallmarketmeetingsconference.com Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Fishing Show Pilot Production DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of $6,200 from Promotional Reserve for the production of a fishing show television pilot. BACKGROUND: The Tourist Development Department was approached in late June about funding a pilot for a fishing show spinoff from Justin Martin Hunting, a successful hunting show on the Sportsman Channel produced by Justin Martin of Enterprise, AL. The premise of the show is to run sweepstakes to bring a different family to the area for each episode, with the non- fishing spouse visiting local shops, restaurants, and attractions. The $6,200 cost supports production of a pilot, which has not yet been picked up by a network. If the show is picked up by Sportsman Channel or a network of equivalent value, the estimated cost would be $73,800 for the rest of the first season (12 episodes, with multiple airings per month). TDD would be permitted to exercise control of production locations, with the objective of increasing visitation and lodging facility occupancy. The Consolidated Strategic Marketing Plan (SMP) adopted by BCC on May 6, 2014 includes a Promotional Reserve category in the amount of $150,061. Funding in the amount of $80,699 remains. The TDC recommended approval of $6,200 for this television promotional opportunity at its meeting on June 26. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve $6,200 from Promotional Reserve for the production of a fishing show television pilot. RECOMMENDED BY: Packet Pg. 460 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 461  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Beach Restoration MSBU - Initial Assessment Resolution FY 2015 DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval and adoption of the Beach Restoration MSBU Initial Assessment Resolution and scheduling of a Public Hearing to consider adoption of the Final Assessment Resolution. BACKGROUND: On December 4, 2007, the County adopted Ordinance 07-71 which created the Okaloosa County Beach Restoration Municipal Services Benefit Unit (MSBU). The purpose of the MSBU is to facilitate the imposition of special assessments to partially fund the Beach Restoration Project within the MSBU. As a result of prior action of the Board, the assessment within the Okaloosa Island Subarea has been eliminated and refunds paid. Therefore, this assessment will only be within the Destin Subarea. The Initial Assessment Resolution before the Board will begin the process for the imposition of the assessment for Fiscal Year 2014-2015. The purpose of this Initial Assessment Resolution is to establish the proposed rates for the assessment, direct that notice be given for a public hearing to consider the adoption of a final assessment resolution and schedule that hearing. The rate of the assessment will be the same as imposed in the prior fiscal years and will only be imposed within the Destin Subarea. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve and adopt the Initial Assessment Resolution for the Destin Subarea within the Okaloosa County Beach Restoration Project Municipal Service Benefit Unit for Fiscal Year 2014-2015 and schedule a public hearing for August 19, 2014 at 6:00 p.m. at the Water & Sewer Building, 1804 Lewis Turner Boulevard, Fort Walton Beach, FL to take public comments and to consider adoption of the Final Assessment Resolution. RECOMMENDED BY: Packet Pg. 462 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 463  OKALOOSA COUNTY, FLORIDA INITIAL ASSESSMENT RESOLUTION FOR THE OKALOOSA COUNTY BEACH RESTORATION PROJECT MUNICIPAL SERVICES BENEFIT UNIT FISCAL YEAR 2014-2015 ADOPTED JULY 15, 2014 Packet Pg. 464  RESOLUTION 14- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, RELATING TO THE CONSTRUCTION AND FUNDING OF BEACH RESTORATION WITHIN THE BEACH RESTORATION MUNICIPAL SERVICE BENEFIT UNIT; PROVIDING RECITALS, AUTHORITY AND DEFINITIONS; ADOPTING THE INITIAL ASSESSMENT RESOLUTION; PROVIDING FOR THE ASSESSMENT ROLL; PROVIDING FOR THE IMPOSITION OF THE ASSESSMENTS TO FUND THE BEACH RESTORATION IN THE DESTIN SUBAREA; PROVIDING FOR COLLECTION OF THE ASSESSMENTS PURSUANT TO THE UNIFORM ASSESSMENT COLLECTION ACT; PROVIDING FOR THE EFFECT OF THIS RESOLUTION; PROVIDING SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Okaloosa County, Florida (the “County”) adopted Ordinance 07-71 on December 4, 2007 (the “Ordinance”), to create the Okaloosa County Beach Restoration Project Municipal Service Benefit Unit (the “MSBU”) and to authorize the imposition of special assessments to partially fund the Beach Restoration Project within the boundaries of the MSBU; and WHEREAS, the Ordinance has been amended periodically to remove certain areas from the boundaries of the MSBU and to exclude certain properties from the special assessments; and WHEREAS, pursuant to the Original Assessment Resolutions, the Assessments are to be collected over an eight (8) year Assessment Period, beginning in Fiscal Year 2008. Throughout the Assessment Period the methodology established in the Original Assessment Resolutions is to be applied within the boundaries of the MSBU established pursuant to the Ordinance; and 1 Packet Pg. 465  WHEREAS, at a duly noticed public hearing to be held on August 19, 2014, the Board will consider the adoption of the “Final Assessment Resolution.” Such Final Assessment Resolution would confirm the terms and provisions of this Initial Assessment Resolution and approve the final Assessment Roll for Fiscal Year 2014- 2015. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. RECITALS. The above recitals are adopted and incorporated as part of this Resolution. SECTION 2. AUTHORITY. This Initial Assessment Resolution (“Resolution”) is adopted pursuant to the Ordinance, Chapter 125, Florida Statutes, Article VIII, Section 1, Florida Constitution, and other applicable provisions of law. SECTION 3. DEFINITIONS. All capitalized words and terms not otherwise defined herein shall have the meanings set forth in the Ordinance. As used in this Resolution, the following terms shall have the following meanings, unless the context hereof otherwise requires: "Assessment" means an annual special assessment imposed against property located within the Destin Subarea of the MSBU to fund the Project Cost of Beach Restoration within that subarea, and related expenses. "Assessment Coordinator” means the Director of the Okaloosa County Tourist Development Department, or his designee, to administer and coordinate Assessments. "Assessment Period" means the time period estimated by the County during which Assessments are imposed for any portion of the Obligations that remain 2 Packet Pg. 466 outstanding unless otherwise prepaid. The Assessment Period shall be established as eight (8) years commencing with Fiscal Year 2008. "Assessment Roll" means the non-ad valorem assessment roll, as amended and supplemented, relating to the Project Cost of the Beach Restoration within the Destin Subarea, and related expenses. "Beach Restoration" means the select clearing and grubbing, fill and sand mining, shoreline, berm, and dune stabilization and restoration, and provision of infill sand. "Board" means the Board of County Commissioners of Okaloosa County, Florida. "Building" means any structure, whether temporary or permanent, built for support, shelter or enclosure of persons, chattel, or property of any kind. "Capital Cost" means all or any portion of the expenses that are properly attributable to the acquisition, design, construction and installation (including demolition, environmental mitigation and relocation) of the Beach Restoration and imposition of the Assessments under generally accepted accounting principles; and including reimbursement to the County for any funds advanced for Capital Cost and interest on any interfund or intrafund loan for such purposes. "Collection Cost" means the estimated cost to be incurred by the County during any Fiscal Year in connection with the collection of Assessments. "County" means Okaloosa County, a political subdivision of the State of Florida. “County Administrator” means the administrative head of the County which the Board has authority to control or such person's designee. 3 Packet Pg. 467  "Dwelling Unit" means a building, or portion thereof, which is lawfully used for residential purposes, consisting of one or more rooms arranged, designed, used, or intended to be used as living quarters for one family only. “Feasibility Study” means the study adopted pursuant to Section 5(E) of this Resolution. "Final Assessment Resolution" means the resolution described in Section 10 of the Ordinance that imposes Assessments within the Destin Subarea of the MSBU. "Fiscal Year" means the period commencing on October 1 of each year and continuing through the next succeeding September 30, or such other period as may be prescribed by law as the fiscal year for the County. "MSBU" means the Okaloosa County Beach Restoration Municipal Service Benefit Unit, a description of which is attached hereto and incorporated herein as Appendix A. “Obligations” means notes, bonds or other evidence of indebtedness secured by proceeds of the Assessments that are issued to finance the Project Cost. "Ordinance" means Ordinance 07-71, as amended. “Project” means the Beach Restoration of those portions of the beaches within the Destin Subarea and located within or adjacent to the boundaries of the MSBU which have been classified as critically eroded areas by the State of Florida. "Project Cost" means (A) the Capital Cost of the Beach Restoration, (B) the Transaction Cost associated with any Obligations attributable to the Beach Restoration, (C) interest accruing on such Obligations for such period of time as the County deems appropriate, (D) the debt service reserve fund or account, if any, established for the 4 Packet Pg. 468 Obligations attributable to the Beach Restoration, and (E) any other costs or expenses related thereto. "Property Appraiser" means the Okaloosa County Property Appraiser. "Tax Parcel" means a parcel of property to which the Property Appraiser has assigned a distinct ad valorem property tax identification number. "Tax Roll" means the real property ad valorem tax assessment roll maintained by the Property Appraiser for the purpose of the levy and collection of ad valorem taxes. "Transaction Cost" means the costs, fees and expenses incurred by the County in connection with the issuance and sale of any series of Obligations, including but not limited to (A) rating agency and other financing fees; (B) the fees and disbursements of bond counsel and disclosure counsel, if any; (C) the underwriters' discount; (D) the fees and disbursements of the County's financial advisor; (E) the costs of preparing and printing the Obligations, the preliminary official statement, the final official statement, and all other documentation supporting issuance of the Obligations; (F) the fees payable in respect of any municipal bond insurance policy; (G) administrative, development, credit review, and all other fees associated with any pooled commercial paper or similar interim financing program; and (H) any other costs of a similar nature incurred in connection with issuance of such Obligations. "Uniform Assessment Collection Act" means Sections 197.3632 and 197.3635, Florida Statutes, or any successor statutes authorizing the collection of non- ad valorem assessments on the same bill as ad valorem taxes, and any applicable regulations promulgated thereunder. 5 Packet Pg. 469  SECTION 4. INTERPRETATION. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa; the terms "hereof," "hereby," "herein," "hereto," "hereunder" and similar terms refer to this Resolution; and the term "hereafter" means after, and the term "heretofore" means before, the effective date of this Resolution. Words of any gender include the correlative words of the other gender, unless the sense indicates otherwise. SECTION 5. LEGISLATIVE FINDINGS. It is hereby ascertained, determined and declared that: (A) Article VIII, Section 1 of the Florida Constitution, and Sections 125.01 and 125.66, Florida Statutes, grant to a board of county commissioners all powers of local self-government to perform county functions and to render services for county purposes in a manner not inconsistent with general law, or with special law approved by vote of the electors, and such power may be exercised by the enactment of county ordinances. (B) The Board of County Commissioners of Okaloosa County, Florida, has enacted the Ordinance providing for the creation of an MSBU and authorizing the imposition of Assessments to fund the construction of the Project to serve the property located therein. (C) The MSBU created two subareas, however, assessments are only imposed within the Destin Subarea, the proceeds of which are to be used to fund construction of the Project in that Destin Subarea. (D) The Project provides a special benefit to all property located within the Destin Subarea of the MSBU including improving and securing road access, protecting the natural environment associated with the beach, providing enhanced storm 6 Packet Pg. 470 protection, protecting and enhancing the market value and marketability of properties within the Destin Subarea of the MSBU, and enhancing the use and enjoyment of such property through the provision of aesthetic benefits and recreational beach amenities. The Project will provide property owners within the Destin Subarea of the MSBU with a greatly expanded beach area for their use and enjoyment. The presence of the beach also serves as a primary motivator for people to live in the Destin Subarea of the MSBU or to visit those properties. (E) The Board hereby adopts and incorporates by reference that certain study entitled “Okaloosa County Funding Feasibility Study for Beach Restoration on Okaloosa Island and City of Destin,” dated October 1, 2007, prepared by Coastal Tech (the “Feasibility Study”), including particularly the assumptions, methodology, conclusions and findings in such study as to the allocation of anticipated benefits and costs of the Project amongst properties within the Destin Subarea of the MSBU. The Feasibility Study is available for inspection at the Emerald Coast Convention & Visitors Bureau, located at 1540 Miracle Strip Parkway, Ft. Walton Beach, Florida 32548. (F) Since the benefits received by properties from the Project vary depending on the type of benefit and proximity to the Project, with all properties receiving a recreational benefit and with beachfront properties receiving a storm protection benefit, it is fair and reasonable for the County to establish separate Areas and apportion a share of the Capital Cost among the Areas as set forth in the Feasibility Study. (G) The Board finds that the treatment of hotel and commercial facilities within the boundaries of the MSBU as more fully described in the Feasibility Study is fair and reasonable based upon the respective benefits derived from the Project. Any 7 Packet Pg. 471 differences in the treatment of various property uses is based upon reasonable and appropriate differences existing between these properties as more fully discussed in the Feasibility Study. (H) The Board hereby finds and determines that the Assessments to be imposed in accordance with this Resolution provide an equitable method of funding the construction of the Project by fairly and reasonably allocating the cost to specially benefitted property based upon the relative degree of benefit attributable to each parcel as more fully described in the Feasibility Study. (I) Certain properties were excluded from the Project area and it would be inequitable for those properties to pay the assessments. Therefore, they are excluded from the Assessment Roll. (J) The Board hereby finds that each property within the Destin Subarea of the MSBU will be benefited by the construction of the Project in an amount not less than the Assessment imposed against such property, computed in the manner set forth in this Resolution and the Feasibility Study. SECTION 6. ASSESSMENT ROLL. The County Administrator is hereby directed to prepare a projected estimate of the Capital Cost of the Project and to prepare the Assessment Roll in the manner provided in the Ordinance. The Assessment Roll shall apportion that portion of the Project Cost to be funded by Assessments among the parcels of real property within the Destin Subarea of the MSBU, less those properties excluded from the Project (the “Excluded Properties”), as reflected on the Tax Roll in conformity with this Resolution and the Feasibility Study. The estimate of Capital Cost, the Feasibility Study, this Resolution and the Assessment 8 Packet Pg. 472 Roll shall be maintained on file in the offices of the County Administrator and open to public inspection. The foregoing shall not be construed to require that the Assessment Roll be in printed form if the amount of the Assessment for each Tax Parcel can be determined by use of a computer terminal available to the public. The Assessment Roll shall reflect that each Tax Parcel be assessed the same amount as assessed against that parcel for Fiscal Year 2013-2014. A copy of the updated Assessment Roll for Fiscal Year 2014-2015, this Resolution, and a copy of the Feasibility Study shall be made available for public inspection at the office of the County Administrator for 20 days prior to the public hearing. SECTION 7. PUBLIC HEARING. There is hereby established a public hearing to be held by the Board at 6:00 PM (CDT), August 19, 2014 at the Water & Sewer Building, 1804 Lewis Turner Boulevard, Fort Walton Beach, FL, or as soon thereafter as the matter can be heard, to accept public comment on the Assessments and the collection of such Assessments pursuant to the Uniform Method of Collection. SECTION 8. NOTICE BY PUBLICATION. The County Administrator shall publish a notice of the August 19, 2014, public hearing. The notice shall be published no later than twenty (20) days prior to the public hearing, in substantially the form attached hereto as Appendix B. SECTION 9. NOTICE BY MAIL. To the extent required, the County Administrator shall also provide notice of the public hearing by first class mail to the Owners of any assessable properties, only in the event circumstances described in Section 11 of the Ordinance so require. Such notices shall be in substantially the form 9 Packet Pg. 473 attached hereto as Appendix C and shall be mailed no later than twenty (20) days prior to the public hearing. SECTION 10. IMPOSITION OF ASSESSMENTS. Assessments shall be imposed against property located within the Destin Subarea of the MSBU, less the Excluded Properties, for each Fiscal Year of the Assessment Period, the amount of which shall be computed in accordance with the methodology set forth in the Feasibility Study. The apportionment methodology contained in the Feasibility Study is hereby approved and found to be a fair and reasonable method of apportioning the Capital Costs among the benefited properties. The Tax Parcels described in the Assessment Roll are hereby found to be specially benefited by the provision of the Beach Restoration Project in the amount of the annual Assessment set forth in the Assessment Roll. When imposed, the Assessment for each Fiscal Year shall constitute a lien upon the Tax Parcels located in the MSBU equal in rank and dignity with the lien of all state, county, district or municipal taxes and other non-ad valorem assessments. SECTION 11. REALLOCATION UPON FUTURE SUBDIVISION. If a Tax Parcel includes more than one parcel unit, the Assessment imposed against such Tax Parcel may be reallocated among parcels containing such parcel units upon (1) application of the Owner and (2) assignment of a distinct ad valorem property tax identification number to each parcel or any combination of parcels containing such parcel units by the Property Appraiser. SECTION 12. METHOD OF COLLECTION. The Assessments shall be collected pursuant to the Uniform Assessment Collection Act. 10 Packet Pg. 474  SECTION 13. SEVERABILITY. If any clause, section or provision of this Resolution shall be declared unconstitutional or invalid for any reason or cause, the remaining portion of said Resolution shall be in full force and effect and be valid as if such invalid portion thereof had not been incorporated herein. SECTION 14. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. DULY ADOPTED this 15th day of July, 2014. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA By: (SEAL) Charles K. Windes, Jr. Chairman ATTEST: By: Don Howard, Clerk APPROVED AS TO FORM AND CORRECTNESS: By: Gregory T. Stewart, County Attorney 11 Packet Pg. 475  APPENDIX A DESCRIPTION OF BOUNDARIES OF MSBU Packet Pg. 476  Okaloosa County Beach Project Municipal Service Benefit Unit Destin West Assessment Area MATTIE M KELLY BLVD MAIN ST 30C 30D EEGGLLIN IN 98 30 30F N GULF OF MEXICO MAP PROJECTION: Lam bert Conform al Conic P rojec tion Okaloosa County, Florida Legend: Stateplane: Flor ida North (0903) NAD 1983(90), NAVD 1988. PUBLIC RECORD: This map was created by Ok aloos a County GIS and is in the public dom ain pursuant to Chapter 119, Flor ida Statutes . PROPERTY LINES DISCLA IME R: Okaloosa County hereby ex pressly dis claim s any liability f or errors or omissions in these maps, indexes or legends. MSBU BOUNDARY LINE PARCE L DISCLA IME R: This Property Ownership M ap was prepared Produced by: Okaloosa County GIS for appr aisal purposes only. It is not intended for conveyanc es, nor is it a survey. August 2012 Pr oject: \\gissv2\G ISpro je cts\ma pdoc s\TDC\De stinMSBU11x 17 Amen d8-1-2012.mxd, PDF: \\g issv2\GISp rojects\PDF docs\TDC\CDestin MSBU11x17 Ame nd8-1-2012.PDF, Scale: not to scale, Page Size: 11hx17w , MSBU Revised; 9/1/2012, By: K.Steele Packet Pg. 477  DESCRIPTION OF BOUNDARIES OF MSBU The Destin Subarea included within the MSBU is defined as follows: Begin at the NW corner of The Dunes of Destin as recorded in the Official Records of Okaloosa County BK 13 PG 40; thence north along an extension of the west boundary of said subdivision to the intersection with the southerly right of way of U.S. Hwy 98; thence northwesterly along the southerly right of way of U.S. 98 to the NW corner of Sandpiper Cove Phase One BK 1 PG 146; thence southwesterly along the west boundary of Sandpiper Cove Ph 1 to the intersection with the water’s edge of Old East Pass Lagoon; thence along water's edge easterly, southerly, and westerly to the corner lot 124 Block F Holiday Isle BK 2183 PG 2854; thence continue along waters edge of East Pass and East Pass Towers Condo Ph 1, BK 1286 PG 1404; intersection with the water's edge of the East Pass and the Gulf of Mexico at the Destin Pointe Subdivision; thence southerly along the water's edge; thence easterly along the water's edge to the intersection with the west boundary of The Dunes of Destin; thence northerly along the west boundary to the point of beginning. Less that property between Reference Marker 20.7 and 23.5 Packet Pg. 478  APPENDIX B FORM OF NOTICE TO BE PUBLISHED Packet Pg. 479  FORM OF NOTICE TO BE PUBLISHED To Be Published by [INSERT MAP OF MSBU SHOWING DESTIN SUBAREA] OKALOOSA COUNTY BEACH RESTORATION PROJECT MUNICIPAL SERVICE BENEFIT UNIT NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF SPECIAL ASSESSMENTS WITHIN THE DESTIN SUBAREA Notice is hereby given that the Board of County Commissioners of Okaloosa County, Florida, will conduct a public hearing to consider reimposing non-ad valorem special assessments against parcels of property located within the Destin Subarea of the Okaloosa County Beach Restoration Project Municipal Service Benefit Unit (MSBU), and to collect the special assessments on the ad valorem tax bill for the Fiscal Year beginning October 1, 2014 and for the remainder of the assessment period. The amount of the assessment will be the same amount as levied for the last Fiscal Year. A public hearing will be held on August 19, 2014 at 6:00 p.m., in the Water & Sewer Building, 1804 Lewis Turner Boulevard, Fort Walton Beach FL, or as soon thereafter as the matter can be heard, for the purpose of receiving public comment on the proposed assessments, including the collection on the ad valorem tax bill. If you are a person with a disability who needs any accommodation to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Board of County Commissioners at (850) 651-7105, or in writing to the Board of County Commissioners, 1804 Lewis Turner Boulevard, Suite 100, Ft. Walton Beach, Florida 32547, at least three days prior to the public hearing. All affected property owners have a right to appear at the hearing and to file written objections with the Board of County Commissioners within twenty days of the publication of this notice. If a person wishes to appeal any decision made by the Board of County Commissioners with respect to any matter considered at the hearing, such person will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. The assessments are proposed to fund the restoration of the beach within the Destin Subarea of the MSBU ("Destin Restoration Project"). The assessment for each parcel of property will depend on the benefits accruing to the property based upon the B-1 Packet Pg. 480 parcel’s location in relation to the Destin Restoration Project, the number of dwelling units, the parcel size and the use of the property. All property being assessed within the Destin Subarea will be subject to a Recreation Area Assessment. Additionally, parcels being assessed within the Destin Subarea of the MSBU located on the beach shall be within the Storm Damage Reduction Area, and subject to an additional assessment. A more specific description of the methodology is contained in the Funding Feasibility Study. Additionally, as the amount of the assessment varies among the benefited properties through the consideration of various factors, the maximum annual amount of the assessment for each property also varies. Therefore, the maximum annual assessment for each specific property is contained in the updated Assessment Roll for the Fiscal Year commencing October 1, 2014. The Funding Feasibility Study, the updated Assessment Roll, the MSBU Ordinance and all relevant County resolutions are available for inspection at the Office of the County Administrator, 1804 Lewis Turner Boulevard, Suite 400, Ft. Walton Beach, Florida 32547, and at the Emerald Coast Convention & Visitors Bureau, located at 1540 Miracle Strip Parkway, Ft. Walton Beach, Florida 32548. The County intends to finance the Destin Restoration Project over a period of eight years, commencing with the 2008 Fiscal Year. The assessments will be collected in eight annual assessments on the ad valorem tax bill, pursuant to section 197.3632, Florida Statutes, beginning in November 2008 and continuing annually thereafter for the remainder of the assessment period. Failure to pay the assessments will cause a tax certificate to be issued against the property which may result in a loss of title. Questions regarding the assessment and the process for collection may be directed to (850) 651-7131. OKALOOSA COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS B-2 Packet Pg. 481  APPENDIX C FORM OF NOTICE TO BE MAILED (IF REQUIRED) Packet Pg. 482  FORM OF NOTICE TO BE MAILED (IF REQUIRED) __, 2014 Property Owner Name Property Address City ST Zip RE: Parcel Control Number: PIN Beach Restoration Municipal Service Benefit Unit Dear Property Owner: On December 4, 2007, the Okaloosa County Board of County Commissioners adopted Ordinance 07-71, as amended, creating the Okaloosa County Beach Restoration Project Municipal Services Benefit Unit (MSBU), which contains the Destin Subarea. The purpose of this MSBU is to provide for beach restoration in the Destin Subarea (Destin Restoration Project). The cost of the Destin Restoration Project will be funded by assessments against properties benefited by the Destin Restoration Project and by other revenues. The amount of the assessment for each parcel of property will depend on the benefits accruing to that property based upon the parcel’s location in relation to the Destin Restoration Project, the number of dwelling units, the parcel size and the use of the property. All property within the Destin Subarea of the MSBU will be included in the Recreation Area (REC Area) with a portion of the assessment costs allocated on a pro rata basis among the properties. Properties located on the beach within the Destin Subarea shall be included within the Storm Damage Reduction Area (SDR Area). Property within the SDR Area will be allocated a portion of the assessment costs based upon a point system which considers the above factors. The County intends to finance this assessment project. This will permit the costs attributed to your property to be amortized over the remainder of the total assessment period not to exceed eight (8) years beginning in 2008. The annual assessment on your property will include your share of principal, interest and collection costs. The maximum annual assessment proposed to be imposed on your property shall not exceed $ . The County intends to include the annual assessments on your ad valorem tax bill to be mailed in November, 2014 and will continue annually thereafter. Failure to pay the assessments will cause a tax certificate to be issued against the property which may result in loss of title. The total C-1 Packet Pg. 483 proposed assessment to be collected on all properties within the Destin Subarea of the MSBU is $ , inclusive of all administrative costs and statutory discounts over the total eight (8) year assessment period for the project commencing in Fiscal Year 2008. The Board of County Commissioners will hold a public hearing on August 19, 2014 at 6:00 p.m., in the Water & Sewer Building, 1804 Lewis Turner Boulevard, Fort Walton Beach FL, for the purpose of receiving comments on the proposed assessments, including collection on the ad valorem tax bill. You are invited to attend and participate in the public hearing or to file written objections with the County Commission prior to or during the hearing. If you decide to appeal any decision made by the Board of County Commissioners with respect to any matter considered at the hearing, you will need a record of the proceeding and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. If you are a person with a disability who needs any accommodation or an interpreter to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Office of the Board of County Commissioners at (850) 651-7105, or in writing to the Board of County Commissioners, 1804 Lewis Turner Boulevard, Suite 100, Ft. Walton Beach, Florida 32547. A copy of the updated Assessment Roll for Fiscal Year 2014-2015, the Final Report of the Funding Feasibility Study, the Ordinance, and all relevant County resolutions are available at the Office of the County Administrator, 1804 Lewis Turner Boulevard, Suite 400, Ft. Walton Beach, Florida 32547, and at the Emerald Coast Convention & Visitors Bureau, located at 1540 Miracle Strip Parkway, Ft. Walton Beach, Florida 32548. Questions regarding your assessment and the process for collection may be directed to (850) 651-7131. C-2 Packet Pg. 484  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: TDC Vacancy Appointment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval to appoint Martin Owen to fill a vacant seat on the Okaloosa County Tourist Development Council. BACKGROUND: In April 2013, the Board appointed six (6) non-elected members to serve on the Council. Daniel Empson, who was appointed to serve a two-year term as a Tourism Industry member, has tendered his resignation. Section A.500(4) of the TDD Operations & Procedures Manual requires vacancies on the Council to be filled in the same manner as the appointment of the person whose absence created the vacancy. Pursuant to F.S. 125.0104(4)(e), the six (6) non-elected Council members must be individuals who are involved in the tourist industry and who have demonstrated an interest in tourist development, of which, not less than three (3) nor more than four (4) shall be owners/operators of a tourist accommodation. Currently the Council is comprised of three (3) Owner/Operator members and two (2) Tourism Industry members. Thus, the vacant seat may be filled by either an Owner/Operator member or a Tourism Industry member. The Selection Committee convened a duly noticed public meeting on June 16, 2014 and voted to recommend the appointment of Martin Owen to fill the vacant Lodging Industry Owner/Operator seat for the remainder of a two-year term ending in October 2015. The TDC recommended selection of Martin Owen at its meeting on June 26. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve and adopt the proposed Resolution replacing and appointing a member of the Okaloosa County Tourist Development Council. RECOMMENDED BY: Packet Pg. 485 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Packet Pg. 499  RESOLUTION NO. 14-___ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, REPLACING AND APPOINTING A MEMBER TO THE OKALOOSA COUNTY TOURIST DEVELOPMENT COUNCIL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Section 125.0104, Florida Statutes, the Board of County Commissioners (“Board”) adopted Ordinance 89-23 in 1989 and established the Okaloosa County Tourist Development Council (“Council”); and WHEREAS, in Resolution 13-61, the Okaloosa County Board of County Commissioners (“Board”) appointed members to serve on the Okaloosa County Tourist Development Council (“Council”); and WHEREAS, Daniel Empson has resigned from the Council leaving a vacancy that must be filled; and WHEREAS, the Board appointed a Selection Committee to review and recommend a qualified candidate to fill the vacant seat on the Council; and WHEREAS, the Selection Committee convened a duly noticed public meeting on June 16, 2014, and recommended the appointment of the individual listed below; and WHEREAS, the Board now desires to affirm the selection of and appoint the member to serve on the Council. NOW, THEREFORE, be it resolved by the Board of County Commissioners of Okaloosa County, Florida, that: SECTION 1. RECITALS. The above recitals are true and correct and are hereby incorporated herein by reference. 1 Packet Pg. 500  SECTION 2. APPOINTMENT OF LODGING INDUSTRY OWNER/OPERATOR COUNCIL MEMBER. The Board hereby appoints MARTIN OWEN to serve as a Lodging Industry Owner/Operator member of the Council for the remainder of a two (2) year term ending in October 2015. SECTION 3. EFFECTIVE DATE. This Resolution shall become effective upon its approval. DONE AND ADOPTED in Okaloosa County, Florida, this _____ day of July, 2014. BOARD OF COUNTY COMMSSIONERS OF ATTEST: OKALOOSA COUNTY, FLORIDA _________________________ ______________________________ DON HOWARD, CHARLES K. WINDES, JR, Clerk of Court Chairman 2 Packet Pg. 501  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Emerald Coast Bar Wars DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: The Emerald Coast Professional Firefighters Council is requesting the use of a portion of the beach at the Boardwalk for Emerald Coast Bar Wars charitable fund raiser. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Nate Webster with the Emerald Coast Professional Firefighters Council to use a portion of the beach at the Boardwalk for the Emerald Coast Bar Wars games fund raiser. The event is to be held Sunday, September 28, 2014. Although the Emerald Coast Professional Firefighters Council is not officially a not-for-profit organization, they are requesting a waiver of the Special Event Permit fees. Proceeds from this event will be donated to a fund for Andy Rukse, a four-year old boy who was severely burned. This request has been reviewed and approved by Public Works, Public Safety, the Sheriff's Office and the leaseholder at the Boardwalk. OPTIONS: Approve / Disapprove request for a Special Event permit to host the Emerald Coast Bar Wars on Okaloosa Island. RECOMMENDATIONS: Approve the request for a Special Event Permit to utilize a portion of the beach at the Boardwalk for the Emerald Coast Bar Wars Fundraiser as submitted and consideration of the Board for the waiver of permit fees. RECOMMENDED BY: Packet Pg. 502 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506 Packet Pg. 507