Okaloosa County BOCC — May 6, 2014

Agenda Okaloosa County Board of Commissioners Tuesday, May 6, 2014– 6:00 PM Crestview Courthouse I. County Administrator's Update II. Commissioner's Minute III. Public Comments Related to Current Agenda IV. Visitor 1. [GM] Request Consideration of Proposal to Designate Mid-bay Regional Activity Center as Open Container Area for Alcoholic Beverages – Pg 5 V. Public Hearing 1. [GM] Request Transmittal of LPA 01-14 Comprehensive Plan Amendment – Pg 9 2. [GM] LPA 02-14 Comprehensive Plan Amendment – Pg 33 VI. Consent Agenda 1. [Airport] Request approval of the Verizon Agreement for Destin/Ft Walton Beach Airport. – Pg 36 2. [Airport] Request approval of Crowne Aviation Services Amendment One – Pg 47 3. [CAO] Request approval of and authorize the Chairman to execute a Proclamation establishing May 16, 2014 as "Camp Pinchot Day". – Pg 56 4. [CAO] Request approval of a Resolution submitted by Surety Land Title of Florida, LLC for an Okaloosa Island Leasehold Conversion. – Pg 58 5. [CAO] Approval of Budget Resolutions & Transfers – Pg 62 6. [CAO] Request approval of minutes for the April 1st BCC Meeting. – Pg 67 7. [Fleet] Request authorization for Fleet Operations to sell, at auction, certain pieces of surplus equipment – Pg 86 8. [NON-BCC] Request approval of Sheriff's Teen Driver's Challenge reimbursement request. – Pg 88 Revised: 5/2/2014 12:26 PM Page 1 of 4 Regular Meeting (North) Agenda May 6, 2014 9. [Non-BCC] Request approval to submit and authorization for the Chairman to execute a Grant Application for the Department of Justice's 2014 Bulletproof Vest Partnership Grant for the Sheriff's Office. – Pg 114 10. [Non-BCC] Request approval of Sheriff LETF requests for various education and crime reduction activities – Pg 127 11. [PUR] Award Contract for Cell Phone Waiting Area (38-14) – Pg 143 12. [PUR] Purchasing seeks authorization from the Board to auction surplus items. – Pg 150 13. [PUR] Purchasing seeks authorization to terminate Lease with Sprint/Nextel – Pg 156 14. [PUR] Request Approval of Health Dept Change Order #2 (C14-2171-HD) – Pg 165 15. [PUR] Airport Contract Extensions – Pg 169 16. [PW] Request approval of a renewal application submitted by At the Beach Weddings for a Qualified Beach Vendor Certificate for calendar year 2014. – Pg 172 17. [PW] Request permission for Choctawhatchee Basin Alliance to plant grasses at Longwood Park utilizing the Grasses in Classes Program. District 2 – Pg 174 18. [PW] Request approval of and authorize the Chairman to execute a Proclamation declaring May 18-24, 2014 as "National Public Works Week". – Pg 217 19. [PW] Request approval to adopt a revised MSBU/MSTU policy for roadway improvements. – Pg 219 20. [PW] Request Approval of Task Order TO49 Amendment - HDR Engineers – Pg 268 21. [PW] - Request approval of Final Payment for Gum Creek Farms in the amount of $14,447.50 for completion of work to Foxwood Estates drainage improvements Phase II – Pg 276 VII. Department Business A. Larry Williams/County Extension 1. Request approval of Morrill Act Resolution "Land Grant Act" – Pg 292 B. John Hofstad/Public Works 1. Request approval of Grant Agreement No. S0697 with FDEP for Improvements to the Tanglewood and Overbrook Stormwater Basins – Pg 294 Okaloosa County Board of Commissioners Page 2 Printed 5/2/2014 Regular Meeting (North) Agenda May 6, 2014 C. Elliot Kampert/Growth Management 1. Requesting Approval of Verizon Wireless Tower – Pg 319 2. Medicaid Amendment No. 6 and Task Order 28.6 – Pg 324 3. Willow Creek Phase I Re-plat – Pg 333 D. Jeff Littrell/Water & Sewer 1. Request approval of a final payment in the amount of $6,336.00 on the contract ending 3/31/14 with R & E Farms for bio-solids removal. – Pg 336 2. Request to execute a Grant Agreement with the Northwest Florida Water Management District for construction of the Mid County Tank #4. Request consideration and approval to initiate the bidding process to obtain an Engineering Consultant for the same project via a Request for Qualifications (RFQ), and approval of a suggested RFQ review committee. District: 1. – Pg 373 3. Request to execute a Defense Infrastructure Grant Agreement between Okaloosa County and Enterprise Florida for the Shoal River Military Installation Buffer Project. District: 1. – Pg 400 4. Request approval of and authorize the Chairman to execute the Grant of Easement with the U.S. Air Force for a utility easement for the Eglin Main Base Wastewater Project. – Pg 434 E. Donald Turner/Facility Maintenance 1. Request approval of the Design-Build Contract with Exhibits with AJAX for the Remodeling/Expansion Project at the Crestview Courthouse. Dist: All – Pg 506 2. Request approval to enter into contract negotiations for CM for the Sheriff's New Shalimar Building. Dist: all – Pg 552 3. Request approval of the Change Order to the contract for the Shalimar Annex Project. Dist: all – Pg 555 F. Ed Schroeder/Tourist Development 1. Request approval of Tourist Development Tax Financial Update – Pg 565 2. Request approval of the Consolidated Strategic Marketing Plan – Pg 597 3. Request approval of Paddle Boarding Advertising – Pg 623 Okaloosa County Board of Commissioners Page 3 Printed 5/2/2014 Regular Meeting (North) Agenda May 6, 2014 4. Request approval to proceed with a selection process to fill a vacant seat on the Okaloosa County Tourist Development Council – Pg 624 VIII. Old Business 1. [BCC] Request Board consideration and approval of Amended Bond Resolution which eliminates the special assessments as a pledge revenue for the repayment of the note funding the West Destin Project. – Pg 626 IX. New Business 1. [BCC] Request Board consideration of two sample Panhandling Ordinances and give staff direction to further explore drafting like ordinance for Okaloosa County. – Pg 632 X. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 4 Printed 5/2/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Consideration of Mid-bay RAC Festival District DEPARTMENT: Growth Management BCC DISTRICT: 5 - Windes STATEMENT OF ISSUE: Staff requests direction on whether to proceed with bringing to the Board for adoption an ordinance that would designate the Mid-bay Regional Activity Center (see attached map) as an open container area for alcoholic beverages. BACKGROUND: The developers of Destin Commons and the Regional Activity Center has requested that the County consider designating the Mid-bay Regional Activity Center as an open container area which would allow alcoholic beverages to be carried and consumed outside of eating and drinking establishments in the same manner as they are allowed to be carried and consumed in Destin's South Harbor Festival Marketplace and other areas in Northwest Florida. Staff has received a draft of such an ordinance (attached), but has not undertaken a detailed analysis pending Board direction. OPTIONS: The Board may choose to direct staff to bring forth the requested ordinance or not. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners consider the information provided dring the visitor's presentation and direct staff accordingly. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 5 Packet Pg. 6  ORDINANCE NO. 14-____ AN ORDINANCE AMENDING THE OKALOOSA COUNTY CODE, SECTION 2.20.01, ALCOHOLIC BEVERAGE ESTABLISHMENTS; DESIGNATING THE MID-BAY REGIONAL ACTIVITY CENTER AS A “FESTIVAL DISTRICT;” ALLOWING CONSUMPTION OF ALCOHOLIC BEVERAGES PURCHASED IN LICENSED ESTABLISHMENTS ANYWHERE WITHIN SUCH DISTRICT EXCEPT WHERE PROHIBITED; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mid-Bay Regional Activity Center is a mixed-use development that includes restaurants and entertainment facilities in an attractive outdoor setting have proven very attractive to tourists visiting Florida’s Gulf Coast, as well as to Florida residents; and WHEREAS, the Mid-Bay Regional Activity Center is a safe and attractive area in which visitors can consume safely alcoholic beverages outside of licensed establishments while enjoying outdoor entertainment and other recreational amenities; and WHEREAS, neighboring jurisdictions, including the City of Destin, Walton County, the City of Pensacola Beach, and other Florida communities, have implemented similar arrangements to allow outdoor consumption of alcoholic beverages in defined areas, and thereby enjoy a competitive advantage over Okaloosa County businesses; now, therefore, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA. Section 1. Section 2.20.01, Alcoholic Beverage Code, is hereby amended by adding a new Paragraph 9, to read as follows; subsequent sections are renumbered accordingly: Section 9. The Mid-Bay Regional Activity Center is hereby designated as a “Festival District.” Alcoholic beverages purchased in licensed establishments located within the Festival District may be removed from such establishments in paper, metal or plastic containers and may be consumed anywhere within the Festival District, except in business establishments or defined recreation areas that prohibit alcoholic beverages. The Festival District shall not be treated as improved property supporting an alcoholic beverage establishment for purposes of the minimum distance separation criteria of Section 2.20.01. Section 2. CONFLICTS. All Okaloosa County Ordinances, or parts thereof, in conflict herewith are hereby superseded by this Ordinance to the extent of any conflict. Section 3. SEVERABILITY. If any provision of this Ordinance is declared invalid, all other provisions thereof shall remain valid and enforceable. Section 4. EFFECTIVE DATE. This ordinance shall become effective upon its adoption and execution as provided by law. Packet Pg. 7 Packet Pg. 8  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: LPA 01-14 Comprehensive Plan Amendment DEPARTMENT: Growth Management BCC DISTRICT: 1 PUBLIC HEARING: Consideration of a request changing the use of land submitted by Westerra Development, Inc. as agent for Nola D. Thomas and Myra Evans relating to property located off Lake Silver Road, Crestview. The request is to change the Comprehensive Plan Future Land Use Map (FLUM) designation for the property from Rural Residential (RR) to Low Density Residential (LDR), or a more restrictive FLUM designation. TRANSMITTAL HEARING FOR STATE AGENCY REVIEW. STAFF FINDINGS: • The proposed FLUM amendment is classified as a Type - 1 plan amendment which involves properties 10 acres or more in size. Type - 1 amendments must be transmitted to the State for state agency review. • The current RR FLUM category permits single-family dwellings and related uses at an allowable density of two (2) units to the acre. This density would allow up to 224 single-family dwellings on the amendment site. • The proposed LDR FLUM category permits single-family dwellings and related uses at an allowable density of four (4) units to the acre. This density would allow up to 448 single-family dwelling units on the amendment site. • Evaluation guidelines and criteria for Type - 1 amendments are specified in the Comprehensive Plan, Administration Element, Policy 1.15. Staff evaluation of these is attached as Exhibit 1. The proposed amendment was found to be consistent with the specified guidelines and criteria. • Properties adjacent and proximate to the amendment site are shown on the FLUM as RR to the west and north, and LDR to the east and south. • There are existing residential subdivisions in the immediate vicinity. • Any adjacent farm operations must be buffered from a residential subdivision by a minimum 30 foot buffer as required by Future Land Use Element Policy 10.14A. PUBLIC COMMENT/OPPOSITION: See attached letters. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a public hearing held April 10, 2014. MILITARY REPRESENTATIVE: No comment. STAFF POSITION: Staff has no objection to the requested FLUM amendment and rezoning. Packet Pg. 9  RECOMMENDATION: It is recommended that the Board consider the facts presented herein, as well as any facts that may be presented at the public hearing, and then decide whether or not to approve the FLUM amendment for state agency review. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 10  ATTACHMENT - A 29-4N-23-0000-0002-0000/0016-0000/0020 BLACKWATER RIVER STATE FOREST SUBJECT PROPERTY GARDEN CITY BAKER CRESTVIEW HOLT Legend : Roads Location Map Packet Pg. 11  ATTACHMENT - B 29-4N-23-0000-0002-0000/0016-0000/0020 RUBY RDG LAKE SILVER RD SUBJECT PROPERTY CURRIE RD DORCHEST ER PL PAIGE LN PADDOCK C I R Legend Parcel Lines Aerial Photo : Packet Pg. 12  ATTACHMENT - C 29-4N-23-0000-0002-0000/0016-0000/0020 VACANT TIMBER 3 - NATURAL TIMBERLAND 3 3.482469 TIMBERLAND 3 17.839557 19.634833 19.96966 NO AG ACREAGE 10.607414 VACANT 1.846614 NO AG ACREAGE TIMBERLAND 3 80.380569 9.954402 VACANT 1.195283 IMPROVED AG 9.974888 PASTURELAND 2 12.084561 SINGLE FAMILY 2.44111 SINGLE FAMILY PAIGE LN 3.445793 SINGLE FAMILY 0.984279 SINGLE FAMILY 1.196077 LAKE SILVER RD PADDOCK CIR Existing Land Use Map : Packet Pg. 13  ATTACHMENT - D 29-4N-23-0000-0002-0000/0016-0000/0020 LAKE SILVER RD SUBJECT PROPERTY LDR RR CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN Legend RR LDR Future Land Use Map : Packet Pg. 14  ATTACHMENT - E 29-4N-23-0000-0002-0000/0016-0000/0020 LAKE SILVER RD R-1 RR SUBJECT PROPERTY CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN Legend RR R-1 Zoning Map : Packet Pg. 15  ATTACHMENT - F 29-4N-23-0000-0002-0000/0016-0000/0020 LAKE SILVER RD SUBJECT PROPERTY RLDR MU CURRIE RD LDR PAIGE LN Legend : Rural Low Density Residential (RLDR) Mixed Use (MU) Future 1990 Land Use Map ) Packet Pg. 16  ATTACHMENT - G 29-4N-23-0000-0002-0000/0016-0000/0020 RUBY RDG LAKE SILVER RD RR LDR SUBJECT PROPERTY CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN PADDOCK CI R LDR Legend LDR RR Proposed Future Land Use Map : Packet Pg. 17  GIS ANALYSIS RESULTS Date: 3/10/2014 Project: 29-4N-23-0000-0002-0000/0016-0000/0020 Permit: 374956-BCC-2014 and LPA01-14 Property Address: LOCATED ON CURRIE RD NORTH OF LAKE SILVER RD, CRESTVIEW, FL Previous Zoning Change: NO Proposed Zoning Change: R-1 Proposed FLU Change: LDR Acres: 111.84 Zoning: RR FLU: RR 1990 FLU: RLDR & MU Fire District: NORTH OKALOOSA Commissioner District: 1 Census Tract: 203001 Soil Type: 13 – Lakeland sand – 5 to 12% slope, excessively drained soils usually leads to drainage ways and around depressions, permeability is rapid, the available water capacity is very slow, runoff is slow. 16 - Lucy loamy sand - 0 to 5% slopes well drained permeability rapid in upper part, moderate in lower, run off is slow, dries quickly 23 – Troup Sand – 0 to 5% slopes, well drained 25 – Troup Sand – 8 to 12 percent slopes, well drained soil 39 – Dothan Loamy Sand – 2 to 5% slope, well drained permeability rapid in upper part, slow in lower part, run off is slow. 49 – Bonifay-Dothan-Angie Complex – 5 to 12% slopes, well and moderately well drained, moderately suited for urban development Wind Zone: Below the 140mph Flood Zone: X 500 Year Flood Plain Map Number: 12091CO 155 & 165H Storm Surge Area: No Urban Development Area: No Water Efficient Area: No Wells: None Packet Pg. 18 Environmental Data: None Historical Data: None Wetlands: Uplands & Wetlands Water and Sewer: AyWS Within 3 mile of an Airport: NO Packet Pg. 19  ATTACHMENT - H 29-4N-23-0000-0002-0000/0016-0000/0020 RUBY RDG LAKE SILVER RD SUBJECT PROPERTY RR R-1 CURRIE RD DORCHESTER PL HACIENDA LN PAIGE LN PADDOCK CI R R-1 Legend : R-1 RR Proposed Zoning Map Packet Pg. 20  ATTACHMENT - I 29-4N-23-0000-0002-0000/0016-0000/0020 FLASH LN MAGIK DR AG LAKE SILVER RD CRICKET LN TA RUBY RDG YL OR RD DOGWOOD DR W RR HALFMOON LN SUBJECT PROPERTY LDR ORD#: 1210 BLUEBERRY LN From: RR OAK HILL RD CURRIE RD DORCHESTER PL TRESTLE ST LDR LDR LDR ORD#: 585 ORD#: 9726 ORD#: 9725 From: RR From: RLDR From: && RLDR MUMU LINENE DR MILL RUN DR R CI K DOC D PA MU ORD#: 317 LDR D From: LDR & UMU RR N E MU IL TY MU MU ORD#: 628 CRESTVIEW PH ORD#: ORD#: From: 685 LDR 825 From: From: LDRUMU MCDAVID RD Legend : RR 1 Mile FLU Map MU LDR Packet Pg. 21  ATTACHMENT - J 29-4N-23-0000-0002-0000/0016-0000/0020 FLASH LN BULLET DR EQUINE DR MAGIK DR AA LAKE SILVER RD RUBY RDG SUBJECT PROPERTY RR W DOGWOOD DR TAYLOR RD R-1 ORD#: 1211 BLUEBERRY LN From: RR CURRIE RD BUD MOULTON RD DORCHESTER PL TRESTLE ST OAK HILL RD LINENE DR R CI C K DDO PA R-1 R RD YNE 85 N MU L T CRESTVIEW PHI H WY MCDAVID RD Legend : RR AA 1 Mile Zoning Map R-1 MU Packet Pg. 22 EXHIBIT 1 TYPE – 1 AMENDMENT GUIDELINES AND CRITERIA 1.15 Amendment guidelines and criteria: The Board of County Commissioners shall exercise its legislative authority when deciding whether or not to approve or not approve plan amendments. However, the following guidelines and criteria shall be considered when making such decision and may form the basis for approving or not approving any particular plan amendment. These shall only apply to Type-1 plan amendments. 1. All procedural requirements prescribed herein must be met. Response: All procedural requirements have been met. 2. The requested plan amendment must be consistent with the objectives and policies of this Plan, particularly the designation and location criteria specified in the Future Land Use Element. Response: The amendment site is located outside the urban development boundary, however, the location criteria for the LDR category allows it to be located both inside and outside the UDB. 3. The potential to create a threat to the general health, safety, and welfare of the public, or otherwise adversely affect the public interest. Response: The amendment in and of itself does not authorize development. Any development enabled by the amendment will be subject to the County’s development regulations which are intended to protect the public interest. 4. The extent to which any development enabled by the amendment will promote an orderly and logical pattern of development relative to the area involved, and can co-exist in relative proximity to other adjacent or nearby land uses in a stable fashion over time such that no other use or condition is unduly negatively impacted directly or indirectly by another use or condition, or will otherwise interfere with the quiet use and enjoyment of properties enjoyed by other property owners in the vicinity of the amendment area. Response: Properties adjacent and proximate to the amendment site are shown on the FLUM as RR to the west and north, and LDR to the east and south. There are existing residential subdivisions in the immediate vicinity. Any adjacent farm operations must be buffered from a residential subdivision by a minimum 30 foot buffer as required by Future Land Use Element Policy 10.14A. 5. The amendment is intended to correct an oversight or mistake in the Plan or on the FLUM, or conditions and circumstances in the vicinity of the amendment area have changed to justify or give rise to a need for the amendment. Response: As stated by the applicant “The owners are proposing to develop the subject parcels, and their need for such an amendment is to provide the same Future Land Use Map Designation for these subject parcels as those developed parcels which are both adjacent to these parcels and within close Packet Pg. 23 proximity to the subject parcels. The owners need to develop the subject parcels in a similar manner to those of the surrounding parcels so that the residential areas will be similar in orientation and density, while providing for similar land uses and population densities. There are multiple existing residential subdivisions within a one-mile radius the subject parcels which have a Future Land Use Designation of Low Density Residential. This proposed change to the Comprehensive Plan Future Land Use Map Designation for these subject parcels will allow the owner to construct improvements to the properties which are consistent with the surrounding properties. Once the Future Land Use Map Designation is changed, the owner will be able to design a subdivision with comparable homes (and price ranges) as those in the adjacent subdivisions.” 6. The amendment will not promote or result in urban sprawl as that term is defined in ss163.3177(6),(a),9, Fla. Stat. A finding by the State Land Planning Agency that an amendment will result in urban sprawl shall constitute a rebuttable presumption that the amendment will promote or result in urban sprawl. Response: After review of the criteria specified in ss.163.3177(6),(a),(9) it is staff opinion that the amendment will not promote or result in urban sprawl. 7. Facilities and services including roads, water, sewer, recreation, drainage, and public safety are adequate to support the level of development enabled by the amendment, or that mitigation in the form of improvements or compensation can be provided to offset negative impact. Response: Of the facilities and services listed only roads and water supply might be of concern. Staff contact with County Public Works indicated that any road impact would be addressed by mitigation at the time of development review. Water is supplied by Auburn Water System which indicated that adequate water supply in not a problem. 8. The amendment will not result in damage to or destruction of valuable natural resources as described in the Conservation Element of this Plan. Response: Ponds and wetlands are present on the amendment site. As stated by the applicant “The proposed amendment will not result in damage to (or destruction of) existing valuable natural resources. As a matter of fact, the existing ponds and wetland areas will be preserved and incorporated into natural green space areas within the proposed residential area, and they will be accessible to anyone who desires to enjoy their amenities.” 9. The amendment will not conflict, interfere with, or contradict infrastructure plans of the county, or other government agency, or public utility; or otherwise create a physical liability for the county, government agency, or public utility. Response: Review of the County’s capital improvements program indicates the proposed amendment meets this criteria. 10. The amendment will generally result in a net public benefit as opposed to a public liability. Response: Based on analysis of the preceding the amendment will satisfy this criteria. Packet Pg. 24 Packet Pg. 25 Packet Pg. 26 Packet Pg. 27 Packet Pg. 28 Packet Pg. 29 Packet Pg. 30 Packet Pg. 31 Packet Pg. 32  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: LPA 02-14 Comprehensive Plan Amendment DEPARTMENT: Growth Management BCC DISTRICT: 5 PUBLIC HEARING: Consideration of a request Submitted by the Department of Growth Management for an amendment to the text of the Comprehensive Plan, Future Land Use Element, adding new Policy 10.20 relating to establishing the Mid-Bay Regional Activity Center as an overlay to the Future Land Use map. TRANSMITTAL HEARING FOR STATE AGENCY REVIEW. STAFF FINDINGS: The 187.1 acre Mid-Bay Regional Activity Center (RAC) was approved by the Board of County Commissioners on September 12, 2000, based on findings that the then- vacant land was suitable for high-intensity development, and was served by adequate existing and planned infrastructure. The RAC is bounded on the north by Choctawhatchee Bay, on the east by the Regatta Bay subdivision, on the south by US Highway 98, and on the west by State Road 293, Destin Middle School, and the previously permitted Mid-Bay Marina DRI. On February 18, 2014 the Board of County Commissioners (BCC) approved a boundary change for the RAC as described in Ordinance No. 14-06. As part of the approval a follow-up Comprehensive Plan text amendment was required to authorize the location of the RAC on the Future Land Use Map as specified in Ord. No. 14-06. In this regard, a new Future Land Use Element Policy 10.20 is proposed as follows. Policy 10.20 The Mid-Bay Regional Activity Center (Mid-Bay RAC) shall be illustrated as an overlay on the Okaloosa County Future Land Use Map and will include the approximately 209.8 acres depicted and described in Ordinance 14-06. All development within the Mid-Bay RAC shall be consistent with the underlying Future Land Use Map and zoning designations and subject to the provisions of Chapter 380.06(2) (e), F.S., Rule 28.24-014, F.A.C., and Policy 10.19 of the Future Land Use Element of the Okaloosa County Comprehensive Plan. PUBLIC COMMENT/OPPOSITION: None to date. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a public hearing held April 10, 2014. MILITARY REPRESENTATIVE: No comment. STAFF POSITION: Staff supports the requested text amendment. Packet Pg. 33  RECOMMENDATION: It is recommended that the Board consider the facts presented herein, as well as any facts that may be presented at the public hearing, and then decide whether or not to approve the text amendment for state agency review. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 34  WATER MU-1 CA D PT ER AI N' S IDG CI INST MU BR R MID BAY MU-2 RE D LV G A TT A B A YB LE GE N DA RY D C R W Y ST PK EM ERAL D C O A DESTIN Legend : PROPOSED MID-BAY RAC OVERLAY MU INST Future Land Use Map MU-1 C MU-2 CITY Packet Pg. 35  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Verizon Agreement Destin Airport DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Verizon Wireless In Building Radio Distribution Agreement with the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Verizon Wireless will be installing microcell(s), rerad(s) or other comparable in-building radio-distribution devices (IBRDS) and the installation of antennas serving such IBRDs together with cables and fibers. Verizon Wireless' certificate of insurance is attached along with the contract and lease internal coordination sheet. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the Verizon Wireless Agreement as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 36 Packet Pg. 37 Packet Pg. 38 Packet Pg. 39 Packet Pg. 40 Packet Pg. 41 Packet Pg. 42 Packet Pg. 43 Packet Pg. 44 Packet Pg. 45 Packet Pg. 46  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Crowne Aviation Services Amendment One DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: Proposed Amendment Number One to Crowne Aviation Services, LLC at the Northwest Florida Regional Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: The Board approved Crowne Aviation Services, LLC to provide skycap and wheelchair assistance to the traveling public at the Northwest Florida Regional Airport on September 17, 2013. Crowne Aviation requests to lease space for storage. Amendment one will add the square footage to their contract. Their certificate of insurance and the contract and lease internal coordination sheet is attached. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the contract amendment as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 47 Packet Pg. 48 Packet Pg. 49 Packet Pg. 50 Packet Pg. 51 Packet Pg. 52 Packet Pg. 53 Packet Pg. 54 Packet Pg. 55  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Camp Pinchot Proclamation DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests approval of and authorization for the Chairman to execute a Proclamation establishing May 16, 2014 as "Camp Pinchot Day". RECOMMENDATION: BStaff recommends Board approval of Proclamation of "Camp Pinchot Day". RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 56  P ROCLAMATION WHEREAS, Camp Pinchot served as the Forest Service Headquarters of the Choctawhatchee National Forest, one of the original eleven designated by President Roosevelt in 1908; and, WHEREAS, establishment of the Choctawhatchee National Forest helped to end the isolation of the area due to the lack of roads, and contributed to the development of the area; and, WHEREAS, the primary purpose of the Forest was to establish conservative turpentining on government timber, Forest personnel were also involved in building County and State roads by providing clay for roadbeds and lumber for bridges; and, WHEREAS, the heart of the foresters’ work was performing forest management practices to preserve the great beauty and natural resources as envisioned by Gifford Pinchot, and, WHEREAS, in 1940 the Choctawhatchee National Forest was ceded to the War Department for the establishment of a proving ground; and, WHEREAS, in 1950 Major General William E. Kepner, Commanding General of the Air Prov- ing Ground, rescued Camp Pinchot from its condemned status, and since that time, Camp Pinchot has served as the home for Eglin commanders; and, WHEREAS, in October 1998, the Camp Pinchot National Historic District was listed in the National Register of Historic Places due to the Air Force’s exemplary management; and, WHEREAS, this year is the 100th Anniversary of Camp Pinchot; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Oka- loosa County, Florida, that we do hereby proclaim the 16 th Day of May in the Year Two Thousand and Fourteen as CAMP PINCHOT DAY DULY PASSED AND ADOPTED this 6th day of May, 2014. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ CHARLES K. WINDES, Jr. CHAIRMAN ___________________________ DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 57  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Surety Land Title, LLC SUBJECT: Okaloosa Island Leasehold Conversion Request Documents submitted by Surety Land Title of Florida, LLC for an Okaloosa Island Leasehold Conversion are attached. Packet Pg. 58  OKALOOSA ISLAND LEASEHOLD CONVERSION RESOLUTION NO. _____________ WHEREAS, the person(s) named below is/are the leaseholder(s) of record who has/have submitted the successful highest bid for the County’s Resolution Reversionary Interest in the parcel(s) described therein set immediately below such Bidder’s name(s); Matthew Warren Estoup and Jaime A. Crossler, Husband and Wife Lot 368, Block 7, Revised Plat, Santa Rosa Island, Block 6 & 7, according to the plat thereof, recorded in Plat Book 2, Page 168, of the Public Records of Okaloosa County, Florida. And Sam Montalto Lot 150, Block 4, Santa Rosa Island Subdivision, according to the plat thereof, recorded in Plat Book 2, Page(s) 84, of the Public Records of Okaloosa County, Florida. NOW THEREFORE, the County’s Contractor, Surety Land Title of Florida, LLC. Is directed to prepare a quit claim deed, in previously authorized format, conveying the County’s Reversionary Interest to the successful bidder(s) for the signature of the chairman of the Okaloosa County Board of County Commissioners, and; Surety Land Title of Florida, LLC. Is further directed to complete the closing of the conveyance transaction by quitclaim deed to the successful bidder(s). THIS RESOLUTION was unanimously approved by the Okaloosa County Board of County Commissioners on ________________________, 2014. (OFFICIAL SEAL) OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST:____________________ By: ______________________________ Charles K. Windes, Jr., Chairman Clerk or Deputy Clerk Of Circuit Court Packet Pg. 59 Surety Land Title of Florida, LLC 4100 S Ferdon Blvd - B3, Crestview, FL 32536 850-423-4613 office 850-423-0542 fax May 6, 2014 Ernie Padgett County Administrator Okaloosa County, Florida Re: Leasehold/Fee Simple Conversion Surety Land Title of Florida, LLC hereby presents for the Board’s consideration at the May 6, 2014 meeting of the County Commissioners Resolutions directing Surety Land Title of Florida to prepare Quitclaim Deeds for the accepted bidders of particular properties referenced therein. Once approved, Quitclaim Deeds for the accepted bidders for the particular properties will be sent to the Board Chairman’s office for his signature. Please let us know if you have any questions or need further information. Thank you for your consideration. Billie Jene Martin Processor/Receptionist Surety Land Title 4100 South Ferdon Blvd, Suite B3 Crestview, FL 32536 Packet Pg. 60  OKALOOSA ISLAND LEASEHOLD CONVERSION RESOLUTION NO. _____________ WHEREAS, the person(s) named below is/are the leaseholder(s) of record who has/have submitted the successful highest bid for the County’s Resolution Reversionary Interest in the parcel(s) described therein set immediately below such Bidder’s name(s); Deborah F. Maksymyk, Formerly Deborah D. Dewrell Lot 235, Block 5, Santa Rosa Island Subdivision, according to the plat thereof, recorded in Plat Book 2, Page(s) 84, of the Public Records of Okaloosa County, Florida. Vance McMillan Unit 205, Surf Dweller Condominium, a Condominium, according to the Declaration of Condominium thereof, as recorded in Official Records Book 1218, Pages 1163 through 1249, and all amendments thereto, of the Public Records of Okaloosa County, Florida, together with an undivided interest in the common elements appurtenant thereto. Stanley W. and Wassiya Hewitt, Husband and Wife Lot 90, Block F, Holiday Isle Residential Section No 50, according to the Plat thereof as recorded in Plat Book 4, Page 39, of the Public Records of Okaloosa County, Florida. NOW THEREFORE, the County’s Contractor, Surety Land Title of Florida, LLC. Is directed to prepare a quit claim deed, in previously authorized format, conveying the County’s Reversionary Interest to the successful bidder(s) for the signature of the chairman of the Okaloosa County Board of County Commissioners, and; Surety Land Title of Florida, LLC. Is further directed to complete the closing of the conveyance transaction by quitclaim deed to the successful bidder(s). THIS RESOLUTION was unanimously approved by the Okaloosa County Board of County Commissioners on ________________________, 2014. (OFFICIAL SEAL) OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST:____________________ By: ______________________________ Charles K. Windes, Jr., Chairman Clerk or Deputy Clerk Of Circuit Court Packet Pg. 61  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, Self Insurance Fund, which did not reflect adequate appropriations for ProShare, in the amount of $524,919. Resolution amending the Fiscal Year 2014 Budget, Road/Bridge Construction Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for supplement #1 for construction of 12th Avenue sidewalk grant, in the amount of $32,930. BT-14-33 Self Insurance Fund in the amount of $318,211. Move over-estimated cash balance to ProShare line item. BT-14-34 Capital Outlay Construction Fund in the amount of $100,000. Provide funding for DAG contract approved at the April 15, 2014 Board of County Commissioners meeting. Packet Pg. 62  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET ROAD/BRIDGE CONSTRUCTION FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for supplement #1 for construction of 12th Avenue sidewalk grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Road/Bridge Construction Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Other Transportation - Federal 731342R-331490 $32,930 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Improvements 731342-563490 $32,930 Adopted this regular session the 6th day of May 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 63  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET SELF INSURANCE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for ProShare distribution, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Self Insurance Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Other Miscellaneous Revenue 5100R-369990 $524,919 EXPENDITURES DEPT-ACCOUNT AMOUNT Reserve for Contingencies 5199-599090 $524,919 Adopted this regular session the 6th day of May 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 64 Packet Pg. 65 Packet Pg. 66  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Deputy Clerk SUBJECT: Approval of BCC Meetings Minutes The minutes for the April 1st 2014 Board of County Commission meeting are attached for review. Packet Pg. 67 Packet Pg. 68 Packet Pg. 69 Packet Pg. 70 Packet Pg. 71 Packet Pg. 72 Packet Pg. 73 Packet Pg. 74 Packet Pg. 75 Packet Pg. 76 Packet Pg. 77 Packet Pg. 78 Packet Pg. 79 Packet Pg. 80 Packet Pg. 81 Packet Pg. 82 Packet Pg. 83 Packet Pg. 84 Packet Pg. 85  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Vaughn SUBJECT: Sale of Surplus Equipment DEPARTMENT: Fleet BCC DISTRICT: All STATEMENT OF ISSUE: Fleet Operations seeks authorization by the Board to sell surplus equipment. BACKGROUND AND ANALYSIS: The County has surplus equipment ready for disposal. Disposition documentation has been completed for transfer of the equipment to Fleet Operations. Fleet Operations requests Board authorization to sell this equipment through J.M. Wood Auctions in Montgomery, AL on June 4-6, 2014. OPTIONS: Approve/Disapprove Fleet Operations to proceed with the sale of the surplus equipment. RECOMMENDATION: Staff requests Board authorization for Fleet Operations to sell surplus equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 86  Auction List June 4-6, 2014 JM Wood Auctions Montgomery, AL EQUIP YEAR MAKE MODEL DESCRIPTION MILE/HR VIN LAST DEPT 93T1500 1993 CUSTOM 93/6T182CH TRAILER FLAT DECK N/A 1YB331633R1B1T08Z WATER & SEWER 68T5444 1968 HEIL 131A5 TANK TRAILER 5000 GAL N/A 918650 SOLID WASTE 05I15411 2005 INTERNATIONAL 4300 AMBULANCE 252743 1HTMNAAM25H684104 EMS 00G8816 2000 CHEVROLET C2500 3/4 TON UTILITY 244650 1GBGC24R7YF499029 ROADS 01G9951 2001 FORD F250 3/4 TON UTILITY 4X2 215880 1FDNF20SX1EC39122 WATER & SEWER 99C7591 1999 FORD F150 1/2 TON 4X4 EX CAB LWB 195286 1FTRX18W1XNB86419 IS 06C16811 2006 FORD RANGER COMPACT PICKUP EXT CAB 4X2 183110 1FTYR14U96PA83228 WATER & SEWER 04B15623 2004 FORD EXPEDITION SPORT UTILITY 4 DR 4X4 182280 1FMPU16L74LB11039 EMS 98C6473 1998 CHEVROLET C2500HD 3/4 TON PICKUP EX CAB 174277 1GCGC29R8WE237883 FACILITIES 02B14234 2002 FORD WINDSTAR CARGO MINIVAN 169121 2FTZA54472BB20006 IS 99C7568 1999 FORD F150 1/2 TON XCAB 4X4 PICKUP 137269 1FTRX18WXXNB86418 IS 02A14518 2002 FORD TAURUS 4 DOOR SEDAN 118866 1FAFP52U52A197754 OCT 96C5691 1996 FORD F150 1/2 TON PICKUP 107072 1FTEF15Y6TLA70419 TAX COLLECTOR 01S9894 2001 TENNANT 830 II SWEEPER 4307 830II-4237 AIRPORTS 4 USED PICKUP TRUCK BEDS FLEET Packet Pg. 87  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board SUBJECT: Sheriff's Teen Driver's Challenge Expenditure Request The Okaloosa County Sheriff's Office has submitted reimbursement receipts for the Teen Driver's Challenge funds as outlined in County Ordinance 11-17. Included in this agenda packet are a cover letter from the OCSO. Packet Pg. 88 Packet Pg. 89 Packet Pg. 90 Packet Pg. 91 Packet Pg. 92 Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96 Packet Pg. 97 Packet Pg. 98 Packet Pg. 99 Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Major J.D. Peacock SUBJECT: Approval to Submit Grant Application for Sheriff's Office STATEMENT OF ISSUE: Okaloosa County Sheriff Requests Board approval for the Okaloosa County Clerk of Courts (on behalf of the Sheriff’s Office) to submit application for The Bureau of Justice Assistance (BJA) FY 2014 Bulletproof Vest Partnership Grant Program. BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998 is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. Since 1999, the BVP program has reimbursed more than 13,000 jurisdictions, a total of $375 million in federal funds for the purchase of over one million vests (1,146,909 as of December, 2013). BVP is a critical resource for state and local jurisdictions that saves lives. Based on data collected and recorded by BJA staff, in FY 2012, protective vests were directly attributable to saving the lives of at least 33 law enforcement and corrections officers, in 20 different states, an increase 13.7% over FY 2011. At least 14 of those life-saving vests had been purchased, in part, with BVP funds Documents are attached related to the submittal of a grant application for the Department of Justice's 2014 Bulletproof Vest Partnership Grant for the Sheriff's Office Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 From: Marcella B. Eubanks To: Roland Sims Cc: George Collins; Natalie Wells Subject: FW: Bulletproof Vest Partnership FY 2014 Application Announcement Date: Tuesday, April 29, 2014 9:45:59 AM Attachments: image001.png 2014 BVP Grant BCC Package.pdf Good morning, Roland. Please find attached an agenda request from the OCSO for the May 6 meeting. The originals will arrive in this office this afternoon and I will deliver to you. I thought you might want the PDF version to get it started in MinuteTraq. Thank you From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Tuesday, April 29, 2014 9:18 AM To: Marcella B. Eubanks Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement I had him sign the stuff, but I have to go to Pensacola for a meeting this morning. I will stop by on the way back and drop off the originals. Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Tuesday, April 29, 2014 8:56 AM To: George Collins Cc: Natalie Wells Packet Pg. 120 Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement George, your request is fine. Please print on SO letterhead, include the signed certification and the attached application pages to this office. We will review and deliver to the County Administrator’s office. Thank you P.S. Who is your replacement, should I begin cc’ing on email communications? From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Tuesday, April 29, 2014 8:38 AM To: Marcella B. Eubanks Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement Marcella: Here is the agenda request I prepared. I’ll get the Sheriff to sign this and the certification today if you approve the agenda request language. Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Friday, April 11, 2014 4:53 PM To: George Collins Cc: Natalie Wells Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement George, I have completed the edits as you provided. When you return we can finish up your agenda request. Thank you Packet Pg. 121 From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Friday, April 11, 2014 12:25 PM To: Marcella B. Eubanks Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement I cleared up the issue I had. I found where a vendor shipped us a Level IIA vest rather than a Level II we ordered. I was afraid we had started ordering the IIA’s (less protection), but that is not the case. Supply is checking to make sure there aren’t others and will deal with the vendor appropriately. They are Ballistic Vests (as opposed to stab), shelf life is 5 years. We get them custom fitted for gender neutral (based on each deputy’s specific measurements). I pen & inked the response on the PDF pages (attached). I will be out of town on TDY all next week. I’ll get the agenda etc to you the following week. Have a good weekend too. George Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Friday, April 11, 2014 10:48 AM To: George Collins Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement Okay, works for me thanks George, I hope you have a happy Friday and a fabulous weekend! Packet Pg. 122 From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Friday, April 11, 2014 10:27 AM To: Marcella B. Eubanks Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement I’m working on your reponse, but in researching it I found we are buying level IIA vests. I want to check with adult leadership to see if that’s what their intent is before we move forward. Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Thursday, April 10, 2014 10:27 AM To: George Collins Cc: Natalie Wells Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement Good morning, I am working on the BVP application pages and need your help. The application pages are needed when you present to the BOCC at the next available meeting, May 6, 2014; the cutoff is Wednesday, April 30. I will need your agenda request/package in this office no later than Tuesday, April 29. I have attached screenshots of what I need to keep moving forward, please provide information highlighted in yellow. I did look up the population Census information for Okaloosa, 180,822 for 2010, unless you have something more current/accurate. Please confirm the replacement cycle is 5 years. I don’t think you have anything to report under Application Profile, because you don’t have any unspent BVP funds. Packet Pg. 123 On the Vest Information, they are all Ballistic right? Vest Detail, please verify the information and would you like to include any shipping/handling cost? I have also attached the last Agenda Request and a Certification form. Thank you for your help. From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Wednesday, April 02, 2014 1:18 PM To: Marcella B. Eubanks Cc: Natalie Wells Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement Marcella: The OCSO will be participating. 1) 100 vests to be replaced (due to shelf life expiration) over the next two years, as follows:   67 – 2014    7 – 2015    26 –2016 (first half of year) 2) Model: Python-II-DX(male) Series Level II and Python-II-DXF(female) series level II. 3) Cost per vest: $574.80 4) 2014 total cost: 38,511.60 5) 2015 total cost: 4.023.60 6) 2016 total cost: 14,944.80 7) TOTAL COST FOR TWO YEARS: 57,480 (Federal share: 28,740) Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. Packet Pg. 124 From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Wednesday, April 02, 2014 8:50 AM To: George Collins; Chief Paul Lawson; Lt. April McQueen (amcqueen@co.okaloosa.fl.us) Cc: Natalie Wells; 'Sgt. Dennis Knighten (dknighten@co.okaloosa.fl.us)'; Christina Rogers; Michelle Huber Subject: FW: Bulletproof Vest Partnership FY 2014 Application Announcement Good morning, please reference the email below and confirm if your agency will be participating in the application process. Thank you Marcella B. Eubanks Contracts and Grants Manager Okaloosa County Clerk of Circuit Court Contracts and Grants 1804 Lewis Turner Boulevard, Suite 206 Ft. Walton Beach, FL 32547 Tel: (850) 651-7200 x 4381 From: owner-bvp-list@ojp.usdoj.gov [mailto:owner-bvp-list@ojp.usdoj.gov] On Behalf Of BVP Sent: Tuesday, April 01, 2014 2:01 PM Subject: Bulletproof Vest Partnership FY 2014 Application Announcement Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year 2014 BVP application funding period. Applications for FY 2014 BVP funds will be accepted beginning Tuesday, April 1, 2014. All applications must be submitted online at http://www.ojp.usdoj.gov/bvpbasi/ by 6:00 pm (e.d.t.), Tuesday, May 13, 2014. Important Information Regarding FY 2014 BVP Funds: 1.   Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers, in place when the FY 2014 BVP applications are submitted. Please see the BVP mandatory FAQs for further guidance on this new requirement: http://www.ojp.usdoj.gov/bvpbasi/docs/FAQsBVPMandatoryWearPolicy.pdf 2.    Each vest purchased with FY 2014 funds must meet National Institute of Justice (NIJ) standards on the date it was ordered and must be American-made. Please see this website for the latest NIJ compliant vests: https://www.justnet.org/other/ballistic_cpl.html and https://www.justnet.org/other/stab_cpl.html 3. Jurisdictions with more than one law enforcement agency (LEA) associated with the jurisdiction account may not submit a separate application. Instead, the LEAs associated with jurisdictions with more than one LEA must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. 4. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2014 BVP funds: a.      Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) Packet Pg. 125 b.      Ensure that the application accurately reflects the current market cost for the vests identified on the application. c.      Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs.   Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum allowable based on the appropriation and distribution guidelines. For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests@usdoj.gov. Sincerely, The BVP Program Team Bureau of Justice Assistance http://www.ojp.usdoj.gov/bvpbasi/ __________________________________________________________________________________________ PLEASE NOTE: Florida has a very broad public records law. Email communications to or from Okaloosa County Clerk of Court employees are considered public records and are available to the public and media upon request. Your e-mail communications, including your email address, are subject to public disclosure. This email is intended for the addressee(s) indicated above only. If you have received this email in error, please delete it immediately. Packet Pg. 126  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Major J.D. Peacock, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursements for various activities in the following amounts: 1. Sigma Omicron Omega, Scholarship Ball, $200 2. OCSO Crime Prevention, United Way Video/DOMV Awareness, $800 3. Boys & Girls Clubs of the Emerald Coast, SMART Moves Program, $5,000 4. Judge Ben Gordon Family Visitation Center, $7,500 Total Disbursement Requested: $13,500 Packet Pg. 127 March 26, 2014 Agenda Request: LETF Disbursement Request, May 6, 2014 Agenda To: Mr. Ernie Padget, County Administrator From: Major J.D. Peacock, Administration Bureau Chief Re: State Law Enforcement Trust Fund Request board consideration of trust fund disbursement in support of: 1. Sigma Omicron Omega, Scholarship Ball, $200 2. OCSO Crime Prevention, United Way Video/DOMV Awareness, $800 3. Boys & Girls Clubs of the Emerald Coast, SMART Moves Program, $5,000 4. Judge Ben Gordon Family Visitation Center, $7,500 Total Disbursement Requested: $13,500 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Contract for Cell Phone Waiting Area Airport DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the single quote and contract award to Cathey Construction & Development in the amount of $84,993.00 to construct the Cell Phone Waiting Area Parking Lot at Northwest Florida Regional Airport and approve the Chairman to sign the contracts. (Request for quote #38-14.) BACKGROUND & ANALYSIS: The Cell Phone Waiting Area Parking Lot design, bid and construction of improvements was approved by the Board of County Commissioners on November 5, 2013. The Board also approved Purchasing to solicit quotes versus a formal bid process on Feb 18, 2014. Cell Phone Waiting Areas are an emerging trend among commercial service airports that facilitate traffic and pedestrian safety, airport security and efficient convenient pickup for the traveling public. Improvements will include minor curbing, entrance and exit lane modifications and signage to form a new cell phone waiting area. Funding will be provided by: Federal Aviation Administration 90%, Passenger Facility Charge's 10%. The entire agreement/contract can be reviewed at http://www.co.okaloosa.fl.us/cell_waiting_area.pdf. OPTIONS: Approve/Reject the award of the contract with Cathey Construction & Development in the amount of $84,993.00 and approve the Chairman to sign the contracts. RECOMMENDATIONS: Approve the award of contract to Cathey Construction & Development in the amount of $84,993.00 and approve the Chairman to sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 The following reference is provided as a link for the following: BCC Meeting: May 6, 2014 Agenda Item: 2778 Agenda Item Title: Award Contract for Cell Phone Waiting Area Airport Reference Link: http://www.co.okaloosa.fl.us/cell_waiting_area.pdf Packet Pg. 148 Packet Pg. 149  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Surplus Items for Auction DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to auction surplus items. BACKGROUND & ANALYSIS: The County has surplus items that are ready for disposal. (List attached.) Purchasing is seeking authorization from the Board to auction these items through our contracted auctioneer Global Enterprises (C14-2104-PUR). Auctioning the surplus items continues a profitable way for the County to dispose of property, equipment and miscellaneous items. Auction proceeds to date are $51,799.25. (Does not include $46,557 for Tourist Development Department items.) Surplus items for this sale are proposed to post the end of May. OPTIONS: Approve/Disapprove auction of surplus items through Global Enterprises. RECOMMENDATION: Staff recommends approving auction of surplus items through Global Enterprises. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Sprint/Nextel Lease Termination (L06-0275-PS) DEPARTMENT: Tourist Development Department BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to terminate Lease Agreement with Sprint/Nextel BACKGROUND & ANALYSIS: Public Safety has requested that Purchasing petition the Board for authorization to terminate the lease with Sprint/Nextel (L06-0275-PS) for the site located at 1250T North Eglin Parkway, Shalimar. This lease involves a communications site agreement (tower) dated June 6, 2006. Nextel utilizes the site for a communications facility and the necessary equipment. Public Safety desires to terminate the lease whenever Nextel vacates and surrenders the site or effective October 31, 2014, whichever occurs first. Sprint/Nextel has agreed to terminate the lease. Staff also requests authorization for the Chairman to sign the lease termination. OPTIONS: Approve/Reject terminating lease with Sprint/Nextel (L06-0275-PS). RECOMMENDATION: Staff recommends terminating lease with Sprint/Nextel (L06-0275- PS). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request Approval of Health Dept Change Order #2 (C14-2171-HD) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing is requesting the Board to approve Change Order #2 for Jimmy Henderson II Construction, Inc., for modifications to the Health Department Modular Building in the amount of $10,737. BACKGROUND & ANALYSIS: The Board approved contract C14-2171-HD on April 1, 2014 for Jimmy Henderson II Construction , Inc to perform modifications to a modular building for the Health Department. The initial approved contract was for $93,814. Change Order #1 was to add 17 days to the contract and was approved by Purchasing on 4/17/14. Change Order #2 is to add 7 additional days and $10,737 to the original contract amount. This will bring the total amended contract amount to $104,551. Purchasing Policy (Section XIV. CHANGE ORDERS - CONTRACTED SERVICES, pg 43) requires that any Change Order that exceeds 10% of the original amount of the contract must be approved by the Board. Purchasing requests that the Board authorize the Chairman to sign Change Order #2. OPTIONS: Approve/Reject the Chairman to sign Change Order #2 for Contract C14-2171-HD for the additive amount of $10,737. RECOMMENDATIONS: Staff recommends approval of the Chairman to sign Change Order #2 for Contract C14-2171-HD for the additive amount of $10,737. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Airport Contract Extensions DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Airports has requested an extension of the contracts with The LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith and Hills, Inc. (C09-1737-AP) for completion of previously approved Task Orders. BACKGROUND & ANALYSIS: Contracts with The LPA Group, Inc. and Reynolds, Smith, and Hills, Inc. will expire on July 8, 2014. There are currently four (4) Task Orders (#12 Amend 1, #15, #16 & #17) with the LPA Group, Inc. and two (2) Task Orders (#13 & #15) with Reynolds, Smith, and Hills, Inc. which have on-going work that will not be completed before the expiration of the contracts. Both of these contracts were approved to provide professional, architectural, engineering and aviation planning services. Airports requests Board approval to extend the terms of the contracts until the completion of the existing Task Orders. No new Task Orders will be initiated during the extended term. All existing Task Orders will be completed under the terms and conditions of the original contract agreements. The contracts will expire when the final Task Order has been completed. Insurance requirements will be monitored and extended as necessary. In addition, the contract renewals previously stated that the annual budgeted amount for these contracts was $50,000. This statement was included in the renewal to indicate the threshold of the approval not the total amount of work that was projected. The original contracts did not indicate a yearly budgeted amount. OPTIONS: Approve/Disapprove the extension of the contracts with the LPA Group, Inc. (C09- 1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing Task Orders. RECOMMENDATION: Staff recommends approval of the contracts with the LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing Task Orders. RECOMMENDED BY: Packet Pg. 169 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 170  The LPA Group Master Agreement Extensions Percent Division TO No. Amount Contract No. Firm Complete Project Description Airports 12 Amend 1 $7,800.00 C09-1736-AP LPA 81% DTS-Restrictive Covenant Design Services, Bidding, and Construction Admin Services Airports 15 $63,440.00 C09-1736-AP LPA 44% for Boarding Bridges A-1 and A-2 at VPS Design, Bidding, and Construction Services for Bag Lift for "B" Gates at Airports 16 $19,795.00 C09-1736-AP LPA 16% VPS Airports 17 $12,940.00 C09-1736-AP LPA 43% Architectural Renderings for Airport Development at VPS RS&H, Inc. Master Agreement Extensions Percent Division TO No. Amount Contract No. Firm Complete Project Description Permitting, Design and Bidding Services for Air Traffic Control Tower at Airports 13 $424,203.00 C09-1737-AP RS&H, Inc. 43% DTS Construction Phase Services for Security Checkpoint Exit Lane Airports 15 $77,322.00 C09-1737-AP RS&H, Inc. 0% Controls System at VPS Packet Pg. 171  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: At The Beach Weddings Qualified Beach Vendor Certificate for 2014 DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Approval of a request from Robert Phillips, owner of At the Beach Weddings, to obtain a Qualified Beach Vendor Certificate to conduct weddings on public beaches in Okaloosa County. This is a renewal application. BACKGROUND and ANALYSIS: Robert Phillips, owner of At the Beach Weddings, has met the requirements specified in Ordinance No. 13-07, County Recreation Areas, Section 8: Commercial Activity on Public Lands, to obtain a Qualified Beach Vendor Certificate (QBVC). Granting this request will permit said business to conduct commercial beach weddings on public beaches in Okaloosa County in accordance with any exceptions, restrictions, or provision the Board may impose. OPTIONS: Approve/Disapprove. RECOMMENDATION: Request Board approval of the Qualified Beach Vendor Certificate 0024 for the calendar year of 2014 (14QBVC0024) to Robert Phillips, owner of At the Beach Weddings. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 172 Revised: March 5, 2013 Qualified Beach Vendor Certificate Processing Check List New Applications √ Renewal Date Received: April 22, 2014 Company Name: At the Beach Weddings Contact Person: Robert Phillips Phone #: (850) 346-7286/ (515) 239-3950 Email: robert@atthebeachweddings.com NA Application form √ $500 Application fee √ Hold Harmless Agreement √ Statement of Acceptance of Ordinance 13-07 √ Copy of Liability Insurance for $1,000,000 naming BCC as insured √ Copy of O.C. Local Business Tax Receipt NA Copy of Workman’s Comp. Insurance policy BCC Approval: _______________________ Packet Pg. 173  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Choctawhatchee Basin Alliance Permission Request for Project at Longwood Park DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Choctawhatchee Basin Alliance requests permission to access the County property of Longwood Park to plant grasses along the shoreline utilizing 5th grades from Longwood and Edgewood elementary schools. BACKGROUND: Choctawhatchee Basin Alliance would like to work with Okaloosa County to initiate a student-led restoration project that will result in placement of emergent vegetation along the shoreline of Longwood Park, extending south of the boat ramp to the southern park parcel boundary. The proposed habitat enhancements will increase intertidal habitat and protect the shoreline from erosion. The project will provide for community education and participation through volunteer events, namely ‘Grasses in Classes’ field trips consisting of 5th graders from Longwood and Edgewood elementary schools. Choctawhatchee Basing Alliance has provided all required documentation and insurance. Their package has been reviewed by John Hofstad, Gary Real, and Greg Stewart. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Request Board approval allowing the Chairman to sign the Access to Property form allowing Choctawhatchee Basin Alliance staff access to Longwood Park to plant grasses for restoration. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 174  Longwood Park Shoreline Restoration Primary Project Partners: Choctawhatchee Basin Alliance and Okaloosa County Project Summary Choctawhatchee Basin Alliance (CBA) and Okaloosa County will initiate a student-led restoration project that will result in the placement of emergent vegetation along the shoreline of Longwood Park, extending south of the boatramp to the southern park parcel boundary. The proposed habitat enhancements will increase intertidal habitat and protect the shoreline from erosion. Additionally, the project will provide for community education and participation through volunteer events, namely “Grasses in Classes” field trips for local school children. Work Plan The project area will extend from immediately south of the boat ramp, southeast along 130 of eroded park shoreline. Emergent vegetation restoration will consist of planting 4” liners of Spartina alterniflora on 10” centers 3’ waterward of the MHWL. While onsite, students from the Grasses in Classes program will place plants in 18” burlap sand bags filled with site- appropriate sand. There will be three plants per burlap sand bag. The burlap sand bags with plants will be slightly buried in the existing sandy substrate so that approximately 2 inches of the bag will appear above grade (see drawings and photos for clarification). Partner responsibilities The County will provide access to the project site, and approval of plans. As deemed appropriate by County management, County employees will also provide logistical, scheduling and technical support. CBA will design, permit, and find funding for the project. CBA will schedule volunteer events and be responsible for all aspects of on-the-ground construction of the project. CBA will work with County staff to ensure project meshes with public use of the park. Packet Pg. 175 Longwood Park shoreline restoration: Locator map Project area Packet Pg. 176  Proposed vegetation: Spartina alterniflora planted in burlap sand Bags are 1.5 feet long, with 3 bags. four-inch plants per bag, planted in an offset, diamond pattern. Example of planting method The proposed project at LongwoodPark parcel will look similar to this site. This picture shows planting area immediately after the site was planted with the burlap sand bag method. The burlap disintegrated after approximately 6 months. Packet Pg. 177 Longwood Park Shoreline Restoration: Plan View, aerial photo w/o project area overlay NTS Project Hand site Cove Packet Pg. 178 Longwood Park Shoreline Restoration: Plan View, aerial photo NTS No existing seagrasses in project area Proposed Spartina alterniflora—planting area 130’ x 3’ Hand Cove 35’ N Packet Pg. 179  Longwood Park Shoreline Restoration: Typical Plan view Each burlap sand bag is 18’ x 12”, and planted with NTS three 4 inch Spartina alterniflora Hand Cove Proposed Spartina alterniflora 3 ft. 3 ft.. County-owned parcel N Packet Pg. 180 Longwood Park Shoreline Restoration: Typical Profile NTS Most of the bag will be buried, with about 2 inches left above grade. MHWL MLWL 3 ft. Proposed Spartina alterniflora Packet Pg. 181  This is the shoreline farthest south of the boat ramp at Longwood Park. I would like to permit all of the shoreline south of the boat ramp, but I would start with this small section. For this year, in order to get a permit in the most timely fashion, I would just include plants (Spartina alterniflora), some contained in burlap planting blocks, and possibly a coir fiber log for a wave barrier. This picture shows a shoreline with plants planted the previous season next to freshly planted plants in the burlap bag planting blocks. The bags dissolve by the end of the growing season. By that time, the roots have taken hold, and the bags’ support is no longer needed. In these pictures, kids are at Cessna Park in Walton County, creating their planting blocks by placing their plants, along with site- appropriate sand in burlap bags. They then place the planting blocks along the shoreline under the direction of CBA staff. Packet Pg. 182  Form #62-346.900(1) Form Title: Joint Application for Environmental Resource Permit / Authorization to Use State-Owned Submerged Lands / Federal Dredge & Fill Permit in Northwest Florida. Effective Date: November 1, 2010 Incorporated by reference in 62-346.070(2)(a), F.A.C. JOINT APPLICATION FOR ENVIRONMENTAL RESOURCE PERMIT / AUTHORIZATION TO USE STATE- OWNED SUBMERGED LANDS / FEDERAL DREDGE AND FILL PERMIT IN NORTHWEST FLORIDA Note: Do NOT use this form for Notice of Intent to Use a Noticed General Permit! Applications to the Northwest Florida Water Management District may be completed online. The Department only accepts paper applications at this time. Effective November 1, 2010 November 1, 2010 Packet Pg. 183 NOTE: The information requested in Sections A through F of this application package is not intended to be all-inclusive. Additional information may be requested by the reviewing agency in order to complete your application. FOR AGENCY USE ONLY DEP/WMD Application # Date Application Received Fee Required Proposed Project Lat. Fee Received $ Proposed Project Long. Fee Receipt # SECTION A — GENERAL INFORMATION PART 1: GENERAL INFORMATION A. Type of permit (check one). See Attachment 3 for thresholds and descriptions. Individual — Construction and Operation (see Rule 62-346.050, F.A.C., and section 3 of Applicant’s Handbook Volume I) Individual — Conceptual Approval (see Rule 62-346.050, F.A.C., and section 3 of Applicant’s Handbook Volume I) NOTE: Do not use this form if you are submitting a notice to use a Notice General Permit under Chapter 62-341, F.A.C. Use Form 62-346.900(2) (see Rule 62-346.050, F.A.C., and section 3 of Applicant’s Handbook Volume I) B. Type of activity for which you are applying (check at least one; if a prior permit #, please circle either “Department” or “NWFWMD” as the prior issuing entity for the appropriate activity type, below): Construction and operation of a new system Operation of an existing system. Please provide existing Department or NWFWMD permit #, if known: Alteration of an existing system. Please provide existing Department or NWFWMD permit #, if known: Maintenance or repair of a system previously permitted by Department or the NWFWMD. Please provide existing Department or NWFWMD permit #, if known: Abandonment of a system. Please provide existing Department or NWFWMD permit #, if known: Construction of additional phases of a system. Please provide the existing Department or NWFWMD permit #, if known: Removal of a system. Please provide existing Department or NWFWMD permit #, if known: Retrofit of a system. Please provide existing Department or NWFWMD permit #, if known: Modification of a permit. Please provide existing Department or NWFWMD permit #, if known: Major — see subsection 62-346.095(5) and paragraph 62-346.100(1)(a), F.A.C. Minor — see subsection 62-346.100(1)(d), F.A.C. Extension of permit duration — see subsection 62-346.100(1)(d) and Rule 62-346.110, F.A.C. Transfer — see subsection 62-346.100(1)(d) and Rule 62-346.130, F.A.C. Deadhead Logging. C. Does the activity involve any work in wetlands or other surface waters? (see Chapter 62-340, F.A.C.) Yes No If “yes,” please provide, as applicable: Total area of dredging, filling, construction, alteration, or removal in, on, or over wetlands or other surface waters? 390 sq. ft.; .009 ac. Total volume of material to be dredged: 0 cubic yards Number of new boat slips proposed: 0 wet slips; (also, if applicable: 0 new dry slips in uplands) Number of existing boat slips to be altered: 0 wet slips Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section A, Page 1 of 7 Packet Pg. 184  PART 2: APPLICANT AND ASSOCIATED PARTIES INFORMATION A. APPLICANT (ENTITY TO RECEIVE PERMIT) Name: Choctawhatchee Basin Alliance/Alison McDowell Title and Company: Choctawhatchee Basin Alliance of Northwest Florida State College Address: 109 Greenway Trail City, State, Zip: Santa Rosa Beach, FL 32459 Home Telephone: Work Telephone: 850 200-4173 Cell Phone: 850 585-0848 Fax: 850 267-8315 E-mail Address: mcdowel2@nwfsc.edu B. CO-APPLICANT Name: Title and Company: Address: City, State, Zip: Home Telephone: Work Telephone: Cell Phone: Fax: E-mail Address: C. OPERATION AND MAINTENANCE ENTITY Name: Title and Company: Address: City, State, Zip: Home Telephone: Work Telephone: Cell Phone: Fax: E-mail Address: D. LAND OWNER(S) CHECK HERE IF LAND OWNER IS ALSO A CO-APPLICANT Name: Okaloosa County Board of County Commisioners Title and Company: Address: 302 N. Wilson St. - Suite 302 City, State, Zip: Crestview, FL 32536 Work Telephone: 850 689-5030 Home Telephone: Cell Phone: Fax: E-mail Address: E. CONSULTANT (IF DIFFERENT FROM AGENT) Name: Title and Company: Address: City, State, Zip: Home Telephone: Work Telephone: Cell Phone: Fax: E-mail Address: Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section A, Page 2 of 7 Packet Pg. 185  F. AGENT AUTHORIZED TO SECURE PERMIT Name: Title and Company: Address: City, State, Zip: Home Telephone: Work Telephone: Cell Phone: Fax: E-mail Address: PART 3: PROJECT SPECIFIC INFORMATION A. Name of project, including phase if applicable: Longwood Park Shoreline Restoration B. Is this application for part of a multi-phase project? Yes No Note: If you answered “yes” to question B, please provide permit numbers for other authorized phases below: Agency Date No.\Application Type C. Total area owned or controlled by the applicant contiguous to the project: 3.45 ac. D. Project area or phase: .02 ac. E. Impervious area excluding wetlands and other surface waters: 0 ac. F. Volume of water the system is capable of impounding: 0 ac. ft. PART 4: PROJECT LOCATION Street Address Road or other location: 4 Bay Street City, Zip Code, if applicable: Shalimar, FL 32579 Tax Parcel Identification Number: 31-1S-23-0120-0000 County(ies) Okaloosa Section 31 Township 1S Range 23 Latitude (DDD.dddd) 30.455 Longitude- 86.5873 Explain source for obtaining latitude and longitude: GPS (i.e. U.S.G.S. Quadrangle Map) Horizontal Datum (NAD 1927 or 1983) (Taken from Central Location) PART 5: PROJECT DESCRIPTION Note: In this section, please describe in general terms the project and activity. Use additional pages if necessary. General explanation of work: The project area will extend from immediately south of the boat ramp, southward along 130 feet of eroded park shoreline. Emergent vegetation restoration will consist of planting 4” liners of Spartina alterniflora on 10” centers 3’ waterward of the MHWL. While onsite, students from the Grasses in Classes program will place plants in 18” burlap sand bags filled with site-appropriate sand. There will be three plants per burlap sand bag. The burlap sand bags with plants will be slightly buried in the existing sandy substrate so that approximately 2 inches of the bag will appear above grade (see drawings and photos for clarification). The first planting will take place in May 2014 if the permits can be obtained by then—all work will be done by the end of May 2014. All work will be staged from the upland area—no boats will be used. Approx. 260 sand bags will be used, amounting to approx. 7.2 cubic yards of fill. Pre- and post-monitoring will collect information physiochemical water quality, sediment loss/accretion Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section A, Page 3 of 7 Packet Pg. 186 Treatment type proposed: NA Current site conditions and land uses: County Park Proposed Land Use: County Park—no change Description of sediment and erosion Best Management Practices (BMPs) to be used: Turbidity curtain will be used during construction to control disturbed sediments. Names and classifications of all receiving waters (if available): Hand Cove, Choctawhatchee Bay PART 6: SITE PERMIT HISTORY A. If there have been any pre-application meetings, including on-site meetings, with regulatory staff, please list the date(s), location(s), and names of key staff and project representatives as well a brief summary of any meetings: Name Agency Date Location Summary Scott Casey FDEP 2/20/14 phone spoke about appropriate application type Shayne Hayes USACE 2/20/14 phone critical habitat issues B. Please identify by number any MSSW/Wetland Resource/62-25 F.A.C./USACE permits pending, issued or denied for projects at the location, and any related enforcement actions: Agency Date No.\Application Type Action Taken C. Please attach a copy of each permit issued for this project or explain why copies are not available. Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section A, Page 4 of 7 Packet Pg. 187  SECTION B Environmental Resource Permit Notice of Receipt of Application Note: This form does not need to be submitted for noticed general permits. This information is required in addition to that required in other sections of the application. Please submit five copies of this notice of receipt of application and all attachments with the other required information. Please submit all information on 8 1/2" x 11" paper. Project Name: Longwood Park Shoreline Restoration County: Okaloosa Owner: Okaloosa County Applicant: Alison McDowell/Choctawhatchee Basin Alliance Applicant's Address: 109 Greenway Trail, Santa Rosa Beach, FL 32459 1. Indicate the project boundaries on a USGS quadrangle map. Attach a location map showing the boundary of the proposed activity. The map should also contain a north arrow and a graphic scale; show Section(s), Township(s), and Range(s); and must be of sufficient detail to allow a person unfamiliar with the site to find it. 2. Provide the names of all wetlands, or other surface waters that would be dredged, filled, impounded, diverted, drained, or would receive discharge (either directly or indirectly), or would otherwise be impacted by the proposed activity, and specify if they are in an Outstanding Florida Water or Aquatic Preserve: Hand Cove, Choctawhatchee Bay 3. Attach a depiction (plan and section views), which clearly shows the works or other facilities proposed to be constructed. Use multiple sheets, if necessary. Use a scale sufficient to show the location and type of works. 4. Briefly describe the proposed project (such as "construct dock with boat shelter", "replace two existing culverts", "construct surface water management system to serve 150 acre residential development"): salt marsh intertidal habitat along 130’ of Longwood Park shoreline. 5. Specify the acreage of wetlands or other surface waters, if any, that are proposed to be filled, excavated, or otherwise disturbed or impacted by the proposed activity: Filled .008 acres; Excavated 0 acres; Other impacts 0 acres 6. Provide a brief statement describing any proposed mitigation for impacts to wetlands and other surface waters (attach additional sheets if necessary): NA FOR AGENCY USE ONLY Application Name: Application Number: Office where the application can be inspected: Note to Notice recipient: The information in this notice has been submitted by the applicant, and has not been verified by the agency. It may be incorrect, incomplete or may be subject to change. Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section B,Pg. Packet Page188 1 of 1 Packet Pg. 189 Packet Pg. 190  SECTION D PROJECT SPECIFIC INFORMATION FOR INDIVIDUAL PERMIT APPLICATIONS NOT RELATED TO AN INDIVIDUAL SINGLE-FAMILY DWELLING UNIT Please provide the information requested below if the proposed project requires an individual permit under Section 373.4145(1)(a), F.S., and Chapter 62-346, F.A.C. The information requested in Sections I and II below represents the level of information that is usually required to evaluate an application. However, because the level of information required for a specific project will vary depending on the nature of the proposed work and the characteristics and location of the site, the information requested herein is not necessarily all- inclusive. Additional information may be requested by the reviewing agency in order to complete your application. The burden of demonstrating compliance with the criteria for issuance of permit rests with the applicant. Therefore, providing a greater level of detail than requested may reduce the need to submit additional information at a later date. If an item does not apply to your project, indicate “Not Applicable” or “N/A,” and proceed to the next item. Please provide, describe, or identify the following: I. Site Information: A. A vicinity map including all relevant road names. B. Recent aerials, legible for photo interpretation with a scale of 1 inch = 400 feet, or more detailed, with project boundaries delineated on the aerial. C. A map or maps of the project area and vicinity delineating USDA/NRCS soil types. D. The seasonal high water or mean high tide elevation and normal pool or mean low tide elevation for each on site wetland or surface water, including receiving waters into which runoff will be discharged. Include dates, datum, and methods used to determine these elevations. E. The seasonal high ground water tables at the locations representative of the project area. Include dates, datum, and methods used to determine these elevations. F. A copy of the County plat map showing all land and acreage owned or controlled by the applicant contiguous to the project. II. Environmental Considerations A. A description of all proposed activities involving dredging, filling, or construction in, on, or over wetlands or other surface waters (see Chapter 62-340, F.A.C.) within the project boundary.-- B. Impact Summary Tables: 1. For all projects, complete Tables 1, 2, and 3, as applicable. 2. For docking facilities or other structures constructed over wetlands or other surface waters, provide the information requested in Table 4. 3. For shoreline stabilization projects, provide the information requested in Table 5. C. A description of how water quantity, quality, hydroperiod, and habitat will be maintained in any wetlands or other surface waters within and immediately adjacent to the project area. There will be no impact to the hydroperiod and water Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida, Section D, Page 1 of 11 Packet Pg. 191  quantity. Potential temporary impacts to water quality (turbidity) will be controlled by turbidity curtain. All work will be performed from the uplands. No boats will be used. D. A discussion of how the boundaries of any wetlands or other surface waters of the state within the project area were determined, including: documentation of any jurisdictional declaratory statement, formal wetland determination, formal determination, validated informal determination, or revalidated jurisdictional determination that may have been performed. Please provide the identifying agency file numbers. E. A brief narrative identifying all receiving waters, and their classification (i.e. Class I, II, or III, if known), including Outstanding Florida Waters [(OFW) —(see Chapter 62-302, F.A.C., for waterbody classifications and OFW designations)] and Aquatic Preserve (see Chapter 18-20, F.A.C., May 27, 1999), and whether the waterbody is on the Department’s approved verified list under Section 403.067(4), F.S. (See: lists of verified impaired waters at: http://www.dep.state.fl.us/water/tmdl/amended_gp1.htm, http://www.dep.state.fl.us/water/tmdl/adopted_gp2.htm, http://www.dep.state.fl.us/water/tmdl/adopted_gp3.htm, http://www.dep.state.fl.us/water/tmdl/adopted_gp4.htm, Choctawhatchee Bay is a Class II waterbody F. Results of any wildlife surveys that have been conducted on the site, and provide any comments pertaining to the project from the Florida Game and Fresh Water Fish Commission and the U.S. Fish and Wildlife Service. G. A narrative description of any proposed mitigation plans, including purpose, maintenance, monitoring, and construction sequence and techniques, and estimated costs. III. Plans Clear, detailed plans for the system including specifications, plan (overhead) views, cross sections (with the locations of the cross sections shown on the corresponding plan view), and profile (longitudinal) views of the proposed project. The plans must be signed and sealed by a registered professional, as defined in subsection 62-346.030, F.A.C. Plans must include a scale and a North arrow. These plans should show the following: A. Project area boundary and total land area, including distances and orientation from roads and other land marks. B. Existing land use and land cover (acreage and percentages), and on-site natural communities, including wetlands and other surface waters, aquatic communities, and uplands. Use the Florida Land Use Cover & Classification System (FLUCCS)(Level 3). Identify each community with a unique identification number which must be consistent in all exhibits. C. The existing topography extending at least 100 feet off the project area, and including adjacent wetlands and other surface waters. All topography shall include the location and a description of known benchmarks, referenced to NGVD or NAVD. D. If the project is in the known flood plain of a stream or other water course, identify the 10-year flood and 100-year flood elevations and floodplain boundaries. E. The boundaries of wetlands and other surface waters within the project area. Distinguish those wetlands and other surface waters that have been delineated by any binding jurisdictional determination. F. Proposed land use, land cover and natural communities (acreage and percentages), including wetlands and other surface waters, undisturbed uplands, aquatic communities, impervious surfaces, and water management areas. G. Proposed impacts to wetlands and other surface waters, and any proposed connections/outfalls to other wetlands and other surface H. Proposed buffer zones and their intended uses. Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida, Section D, Page 2 of 11 Packet Pg. 192  I. Pre- and post-development drainage patterns and basin boundaries, including original and final contours, showing the direction of flows, including any off-site runoff being routed through or around the system; and connections between wetlands and other surface waters. J. Location of all water management areas with details of size, side slopes, and designed water depths. K. Location and details of all water control structures, control elevations, any seasonal water level regulation schedules; and the location and description of benchmarks (minimum of one benchmark per structure). L. Location, dimensions and elevations of all proposed and existing structures, including utility lines, roads, building (including finished floor elevations), docks, seawalls, and roads. M. Location and size of the internal water management facilities including planting plan for littoral zones (if applicable). N. Rights-of-way and easements for the system, including all on-site and off-site areas to be reserved for water management purposes, and rights-of-way and easements for the existing drainage system, if any. O. Receiving waters or surface water management systems into which runoff from the developed site will be discharged. P. Location and details of the erosion, sediment and turbidity control measures to be implemented during each phase of construction and all permanent control measures to be implemented in post-development conditions. (Note: A copy of the Stormwater Pollution Prevention Plan (SWPPP) required under the National Pollutant Discharge Elimination System [NPDES] program is acceptable, but is not required for this item—see Chapter 11 of Applicant’s Handbook Volume I). Q. Location, grading, design water levels, and planting details of all mitigation areas; R. Site grading details, including perimeter site grading. S. Disposal site for any excavated material, including temporary and permanent disposal sites. T. Dewatering plan details. U. Location and description of any nearby existing offsite features which might be affected by the proposed construction or development or may affect the proposed construction or development such as wells (including private, public, irrigation, and agricultural), stormwater management ponds, buildings or other structures, spray fields, land fills, and wetlands or other surface waters. V. For phased projects, provide a master development plan. W. For marina facilities, locations of any sewage pumpout facilities, fueling facilities, boat repair and maintenance facilities, and fish cleaning stations. Be advised that an additional permit for the facility’s construction and operation may be required from the NWFWMD under Chapter 40A-4, F.A.C. (March 2, 2000), if the project utilizes a dam or barrier that is over 10 ft. tall or the facility is capable of impounding 50-ac. ft. or more. IV. Construction Schedule and Techniques Construction schedule and description of construction techniques, sequencing and equipment. This information should specifically include the following: A. Schedule of implementation of temporary and permanent erosion, sediment, and turbidity control measures. B. Construction sequencing, including the utilization of best management practices. C. Erosion Control and Stabilization Plan, or a Stormwater Pollution Prevention Plan (if applicable). Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida, Section D, Page 3 of 11 Packet Pg. 193  D. For projects that involve dredging or excavation in wetlands or other surface waters, describe the method of excavation, and the type of material to be excavated. E. For projects that involve fill in wetlands or other surface waters, describe the source and type of fill material to be used. For shoreline stabilization projects that involve the installation of riprap, state how these materials are to be placed, (i.e., individually or with heavy equipment) and whether the rocks will be underlain with filter cloth. F. Method for installing any pilings or seawall slabs. G. Methods for transporting equipment and materials to and from the work site. If barges are required for access, provide the low water depths and draft of the fully loaded barge. H. If dewatering is required, detail the dewatering proposal including the methods that are proposed to contain the discharge, methods of isolating dewatering areas, and indicate the period dewatering structures will be in place (Note: a consumptive use or water use permit may be by required from the NWFWMD as well as an industrial waste permit from the Department). I. Plans for avoiding wetlands and other surface waters when transporting equipment and materials to and from the work site prior to, during, and after construction. J. A demolition plan for any existing structures to be removed (Note: an asbestos removal permit may be required by the Department). K. The schedule and party responsible for monitoring, submitting notice of construction commencement, and submitting as- built certifications for the project when completed. V. Drainage Information A. Pre-development and post-development drainage calculations, signed and sealed by an registered professional, including the following: 1. Runoff characteristics, including area, runoff curve number or runoff coefficient, NRCS hydrologic soils group, and time of concentration for each drainage basin. 2. Water table elevations (normal and seasonal high) including aerial extent and magnitude of any proposed water table draw down. 3. Receiving water elevations (normal, wet season, design storm including any backwater effects). 4. Design storms used including rainfall depth, duration, frequency, and distribution. 5. Runoff hydrograph(s) for each drainage basin, for all required design storm event(s). 6. Stage-storage computations for any area such as a reservoir, closed basin, detention area, or channel, used in storage routing. 7. Stage-discharge computations for any storage areas at a selected control point, such as control structure or natural restriction. 8. Flood routings through on-site conveyance and storage areas. 9. Water surface profiles in the primary drainage system for each required design storm event. 10. Runoff peak rates and volumes discharged from the system for each required design storm event. Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida, Section D, Page 4 of 11 Packet Pg. 194  11. Tail water history and justification (time and elevation). 12. Pump specifications and operating curves for range of possible operating conditions (if used in system) as well as redundancy systems and emergency power loss contingency plans. B. The results of any percolation tests, where appropriate, and soil borings that are representative of the actual site conditions and the specific techniques used. C. The acreage and percentages of the total project area, of the following: 1. Impervious surfaces, excluding wetlands and other surface water. 2. Pervious surfaces (natural and vegetated areas, not including wetlands). 3. Lakes, canals, retention areas, other open water areas — identify all of these, and also indicate those that are isolated (not connected to other wetlands or other surface waters). 4. Wetlands — identify all of these, and also indicate those that are isolated (not connected to other wetlands or other surface waters). D. An engineering analysis of floodplain storage and conveyance (if applicable), including: 1. Location and volume of encroachment within regulated floodplains. 2. Plan for compensating floodplain storage, if necessary, and calculations required for determining minimum building and road flood elevations. E. An analysis of the water quality treatment system, including: 1. A description of the proposed stormwater treatment methodology that addresses the type of treatment, pollution abatement volumes, and recovery analysis. 2. Construction plans and calculations that address stage-storage and design elevations, which demonstrate compliance with the appropriate water quality treatment criteria. F. Volumetric and mounding analysis for the proposed systems. G. A description of the methodology, assumptions and references for the parameters listed above, and a copy of all such computations, engineering plans, and specifications used to analyze the system. If a computer program is used for the analysis, provide the name of the program, a description of the program, input and output data, a portable media or electronic copy, if available, and justification for model selection. VI. Operation and Maintenance and Legal Documentation A. Describe the overall maintenance and operation schedule for the proposed system. A. Identify the entity that will be responsible for operating and maintaining the system in perpetuity if different than the permittee, a draft document enumerating the enforceable affirmative obligations on the entity to properly operate and maintain the system in perpetuity, and documentation of the entity's financial responsibility for long-term maintenance. If the proposed operation and maintenance entity is not a property owner's association, provide proof of the existence of an entity, or the future acceptance of the system by an entity that will operate and maintain the system. If a property owner's association is the proposed operation and maintenance entity, provide copies of the articles of incorporation for the association and copies of the declaration, restrictive covenants, deed restrictions, or other operational documents that assign responsibility for the operation and maintenance of the system. Provide information ensuring the continued Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida, Section D, Page 5 of 11 Packet Pg. 195  adequate access to the system for maintenance purposes. Before transfer of the system to the operating entity will be approved, the permittee must document that the transferee will be bound by all terms and conditions of the permit. B. Copies of all proposed conservation easements, storm water management system easements, property owner's association documents, and plats for the property containing the proposed system. VII. Water Use If the stormwater management system will be used for water supply, including landscape irrigation, provide the reuse plans as set forth in sSection 12 of Applicant’s Handbook Volume II. Be advised that if you are proposing any consumptive uses of water, you may need applicable permits under Chapter 40A-2, F.A.C. (March 27, 2006), from the NWFWMD. If required, the following information will need to be provided to the NWFWMD: A. If a Consumptive Use or Water Use permit has been issued for the project, provide the permit number. B. If no Consumptive Use or Water Use permit has been issued for the project, indicate if such a permit will be required and when the application for a permit will be submitted. C. Indicate how any existing wells located within the project site will be utilized or abandoned and the number proposed. D. Provide stormwater reuse plans if appropriate. Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida, Section D, Page 6 of 11 Packet Pg. 196  TABLE 1 Project Impact Summary WL & SW WL & SW WL & SW SIZE WL & SW PERMANENT TEMPORARY MITIGATION ID ID TYPE (ac.) ON SITE ACRES NOT IMPACTS TO WL IMPACTS TO WL IMPACTED & SW & SW IMPACT SIZE IMPACT IMPACT SIZE IMPACT (acres) CODE (acres) CODE Boggy Submerged, .008 0 .008 F Bayou intertidal WL = Wetland; SW = Surface water; ID = Identification number, letter, etc. Wetland Type: Use an established wetland classification system and, in the comments section below, indicate which classification system is being used. Impact Code (Type): D = dredge; F = fill; H = change hydrology; S = shading; C = clearing; O = other. Indicate the final impact if more than one impact type is proposed in a given area. For example, show F only for an area that will first be demucked and then backfilled. Note: Multiple entries per cell are not allowed, except in the "Mitigation ID" column. Any given acreage of wetland should be listed in one row only, such that the total of all rows equals the project total for a given category (column). For example, if Wetland No. 1 includes multiple wetland types and multiple impact codes are proposed in each type, then each proposed impact in each wetland type should be shown on a separate row, while the size of each wetland type found in Wetland No. 1 should be listed in only one row. Comments: Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section D, Page 7 of 11; Table 1, Page 1 of 1 Packet Pg. 197  TABLE 2 ON-SITE MITIGATION SUMMARY MITIGATION ID CREATION RESTORATION ENHANCEMENT WETLAND UPLAND OTHER PRESERVE PRESERVE AREA TARGET AREA TARGET AREA TARGET AREA TARGET AREA TARGET AREA TARGET TYPE TYPE TYPE TYPE TYPE TYPE PROJECT TOTALS: CODES (multiple entries per cell not allowed): Target Type or Type = target or existing habitat type from an established wetland classification system or land use classification for non-wetland mitigation COMMENTS: Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section D, Page 8 of 11; Table 2, Page 1 of 1 Packet Pg. 198  TABLE 3 OFF-SITE MITIGATION SUMMARY MITIGATION ID CREATION RESTORATION ENHANCEMENT WETLAND UPLAND OTHER PRESERVE PRESERVE AREA TARGET AREA TARGET AREA TARGET AREA TARGET AREA TARGET AREA TARGET TYPE TYPE TYPE TYPE TYPE TYPE PROJECT TOTALS: CODES (multiple entries per cell not allowed): Target Type=target or existing habitat type from an established wetland classification system or land use classification for non-wetland mitigation Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section D, Page 9 of 11; Table 3, Page 1 of 1 Packet Pg. 199  TABLE 4 DOCKING FACILITY SUMMARY Type of Structure* Type of Number of Length Width (feet) Height Total square Number of Work** Identical Docks (feet) (feet) feet over slips water TOTALS: Existing Proposed *Dock, Pier, Finger Pier, or other structure (please specify what Number of Slips type) **New, Replaced, Existing (unaltered), Removed, or Square Feet over the Altered/Modified water Use of Structure: Will the docking facility provide: Live-aboard Slips? If yes, Number: Fueling Facilities: If yes, Number: Sewage Pump-out Facilities? If yes, Number: Other Supplies or Services Required for Boating (excluding refreshments, bait and tackle) Yes No Type of Materials for Decking and Pilings (i.e., CCA, pressure treated wood, plastic, or concrete) Pilings Decking Proposed Dock-Plank Spacing (if applicable) Proposed Size (length and draft), Type, and Number of Boats Expected to Use or Proposed to be Mooring at the facility) Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida -- Section D, Page 10 of 11; Table 4, Page 1 of 1 Packet Pg. 200  Table 5: SHORELINE STABILIZATION IF YOU ARE CONSTRUCTING A SHORELINE STABILIZATION PROJECT, PLEASE PROVIDE THE FOLLOWING: Type of Length (in Length (in Length (in Length (in Slope: Width of the Stabilization feet) of New feet) of feet) of feet) of H: Toe (in feet) Being Done Replaced Repaired Removed V: Vertical Seawall Seawall plus Rip- Rap Rip-Rap Rip-Rap plus Vegetation Other Type of Stabilization Being Done: Size of the Rip Rap: Type of Rip Rap: COMMENTS: Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida--Section D, Page 11 of 11; Table 5, Page 1 of 1 Packet Pg. 201  SECTION F Application for Authorization to Use State-owned Submerged Lands Part 1: State-owned submerged lands title information (see Page 5 of 5 of this section for an explanation). Please read and answer the applicable questions listed below: A. I have a state-owned submerged lands title determination from the Division of State Lands which indicates that the proposed project is NOT ON state-owned submerged lands (Please attach a copy of the title determination to the application).Yes No  If you answered “Yes” to Question A and you have attached a copy of the Division of State Lands Title Determination to this application, you do not have to answer any other questions under Part I or II of Section G. B. I have a state-owned submerged lands title determination from the Division of State Lands which indicates that the proposed project is ON state-owned submerged lands (Please attach a copy of the title determination to the application). Yes No  If you answered yes to question B please provide the information requested in Part II. Your application will be deemed incomplete until the requested information is submitted. C. I am not sure if the proposed project is on state-owned submerged lands (please check here).  If you have checked this box department staff will request that the Division of State Lands conduct a title determination. If the title determination indicates that the proposed project or portions of the project are located on state-owned submerged lands you will be required to submit the information requested in Part II of this application. The application will be deemed incomplete until the requested information is submitted. D. I am not sure if the proposed project is on state-owned submerged lands and I DO NOT WISH to contest the Department's findings (please check here). X  If you have checked this box refer to Part II of this application and provide the requested information. The application will be deemed incomplete until the requested information is submitted. E. It is my position that the proposed project is NOT on state-owned submerged lands (please check here).  If you have evidence that indicates that the proposed project is not on state-owned submerged lands please attach the documentation to the application. If the Division of State Lands title determination indicates that your proposed project or portion of your proposed project are on state-owned submerged lands you will be required to provide the information requested in Part II of this application. F. If you wish to contest the findings of the title determination conducted by the Division of State Lands please contact the Department of Environmental Protection's Office of General Counsel. Your proposed project will be deemed incomplete until either the information requested in Part II is submitted or a legal ruling indicates that the proposed project is not on state-owned submerged lands. Part II: If you were referred to this section by Part I, please provide this additional information. Please note that if your proposed project is on state-owned submerged lands and the below requested information is not provided, your application will be considered incomplete. A. Provide evidence of title to the subject riparian upland property in the form of a recorded deed, title insurance, legal opinion of title, or a long-term lease which specifically includes riparian rights. Evidence submitted must demonstrate that the application has sufficient title interest in the riparian upland property. B. Provide a detailed statement describing the existing and proposed upland uses and activities. For commercial uses, indicate the specific type of activity, such as marina, ship repair, dry storage (including the number of storage spaces), commercial fishing/seafood processing, fish camp, hotel, motel resort restaurant, office complex, manufacturing operation, etc. Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section F, Page 1 of 5 Packet Pg. 202  For rental operations, such as trailer or recreational vehicle parks and apartment complexes, indicate the number of wet slip units/spaces available for rent or lease and describe operational details (e.g., are spaces rented on a month-to-month basis or through annual leases). For multi-family residential developments, such as condominiums, townhomes, or subdivisions, provide the number of living units/lots and indicate whether or not the common property (including the riparian upland property) is or will be under the control of a homeowners association. For projects sponsored by a local government, indicate whether or not the facilities will be open to the general public. Provide a breakdown of any fees that will be assessed, and indicate whether or not such fees will generate revenue or will simply cover costs associates with maintaining the facilities. C. Provide a detailed statement describing the existing and proposed activities located on or over the state-owned submerged lands at the project site. This statement must include a description of docks and piers, types of vessels (e.g., commercial fishing, liveaboards, cruise ships, tour boats), length and draft of vessels, sewage pumped facilities, fueling facilities, boat hoists, boat ramps, travel lifts, railways, and any other structure or activities existing or proposed to be located waterward of the mean/ordinary high water line. If slips are existing and/or proposed, please indicate the number of powerboat slips and sailboat slips and the percentage of those slips available to the general public on a "first come, first served" basis. This statement must include a description of channels, borrow sites, bridges, groins, jetties, pipelines, or other utility crossings, and any other structures or activities existing or proposed to be located waterward of the mean/ordinary high water line. For shoreline stabilization activities, this statement must include a description of seawalls, bulkheads, riprap, filling activities, and any other structure or activities existing or proposed to be located along the shoreline. D. Provide the linear footage of shoreline at the mean/ordinary high water line owned by the application which borders state-owned submerged lands. E. Provide a recent aerial photo of the area. A scale of 1"=200' is preferred. Photos are generally available at minimal cost from your local government property appraiser's office or from district Department of Transportation offices. Indicate on the photo the specific location of your property/project site. Note: An applicant must meet the sufficient upland interest requirements of paragraph 18-21.004(3)(b), F.A.C. (April 14, 2008), for any activities proposed on riparian lands located waterward of the mean high water or ordinary high water line that are titled to the Board of Trustees. Paragraph 18-21.004(3)(b), F.A.C. (April 14, 2008), provides: “Satisfactory evidence of sufficient upland interest is required for activities on sovereignty submerged lands riparian to uplands, unless otherwise specified in this chapter. Public utilities and state and other governmental agencies proposing activities such as utility lines, roads or bridges must obtain satisfactory evidence of sufficient upland interest prior to beginning construction, but need not provide such evidence as part of any required application. Satisfactory evidence of sufficient upland interest is not required for activities on sovereignty submerged lands that are not riparian to uplands, or when a governmental entity conducts restoration and enhancement activities, provided that such activities do not unreasonably infringe on riparian rights.” Subsection 18-21.003(55), F.A.C. (April 14, 2008), provides that: “Satisfactory evidence of sufficient upland interest” shall be demonstrated by documentation, such as a warranty deed; a certificate of title issued by a clerk of the court; a lease; an easement; or condominium, homeowners or similar association documents that clearly demonstrate that the holder has control and interest in the riparian uplands adjacent to the project area and the riparian rights necessary to conduct the proposed activity. Other forms of documentation shall be accepted if they clearly demonstrate that the holder has control and interest in the riparian uplands adjacent to the project area and the riparian rights necessary to conduct the proposed activity. In addition to the above, an application to conduct activities on state-owned submerged lands as part of this Joint Application will NOT constitute an application to use Board of Trustees-owned uplands (these uplands may exist between the waterward edge of your property and the mean high water/ordinary high water line of the waterbody). A separate application to use state-owned uplands is required to be submitted to the Bureau of Public Lands Administration, Division of State Lands, 3900 Commonwealth Boulevard, M.S. 130, Tallahassee, Florida 32399-3900. Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section F, Page 2 of 5 Packet Pg. 203  PROPRIETARY PROJECT DESCRIPTIONS Please check the most applicable activity which applies to your project(s): Leases Commercial marinas (renting wet slips) including condos, etc., if 50% or more of their wet slips are available to the general public Public/Local governments Yacht Clubs/Country Clubs (when a membership is required) Condominiums (requires upland ownership) Commercial Uplands Activity (temporary docking and/or fishing pier associated with upland revenue generating activities, i.e., restaurants, hotels, motels) for use of the customer at no charge Miscellaneous Commercial Upland Enterprises where there is a charge associated with the use of overwater structure (Charter Boats, Tour Boats, Fishing Piers) Ship Building/Boat Repair Service Facilities Commercial Fishing Related (Offloading, Seafood Processing) Private Single-family Residential Docking Facilities; Townhome Docking Facilities; Subdivision Docking Facilities (upland lots privately owned) Public Easements and Use Agreements Miscellaneous Public Easements and Use Agreements Bridge Right-of-way (DOT, local government) Breakwater of groin Subaqueous Utility Cable (TV, telephone, electrical) Subaqueous Outfall or Intake Subaqueous Utility Water/Sewer Overhead Utility w/Support Structure on State-owned Submerged Lands Disposal Site for Dredged Material Pipeline (gas) Borrow Site Private Easements Miscellaneous Private Easements Bridge Right-of-way Breakwater Groin Subaqueous Utility Cable (TV, telephone, electrical) Subaqueous Outfall or Intake Subaqueous Utility Water/Sewer Overhead Utility Crossing Disposal Site for Dredged Material M Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Section F, Page 3 of 5 Packet Pg. 204 Form #62-346.900(1) – Joint Application for ERP/SSL Authorization/Federal D&F Permit in Northwest Florida Figure 1A, Page 1 of 1 Packet Pg. 205 Longwood Park shoreline restoration: Locator map Project area Packet Pg. 206  Proposed vegetation: Spartina alterniflora planted in burlap sand Bags are 1.5 feet long, with 3 bags. four-inch plants per bag, planted in an offset, diamond pattern. Example of planting method The proposed project at LongwoodPark parcel will look similar to this site. This picture shows planting area immediately after the site was planted with the burlap sand bag method. The burlap disintegrated after approximately 6 months. Packet Pg. 207 Longwood Park Shoreline Restoration: Plan View, aerial photo w/o project area overlay NTS Project Hand site Cove Packet Pg. 208 Longwood Park Shoreline Restoration: Plan View, aerial photo NTS No existing seagrasses in project area Proposed Spartina alterniflora—planting area 130’ x 3’ Hand Cove 35’ N Packet Pg. 209  Longwood Park Shoreline Restoration: Typical Plan view Each burlap sand bag is 18’ x 12”, and planted with NTS three 4 inch Spartina alterniflora Hand Cove Proposed Spartina alterniflora 3 ft. 3 ft.. County-owned parcel N Packet Pg. 210 Longwood Park Shoreline Restoration: Typical Profile NTS Most of the bag will be buried, with about 2 inches left above grade. MHWL 12" MLWL 3 ft. Proposed Spartina alterniflora Packet Pg. 211  INDEMNIFICATION AND HOLD HARMLESS Effective January 1, 2013 - December 31, 2013 To the fullest extent permitted by law, Choctawhatchee Basin Alliance (organization's name) shall indemnify and hold harmless OKALOOSA COUNTY, its officers and employees from liabilities, damages, losses, and cost including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Choctawhatchee Basin All iance and other persons employed or utilized by (organization's name) the Choctawhatchee Basin Alliance in the performance of this (organization's name) agreement. Ty J. Handy Printed Name ganization Name : Choctawhatchee Basin Alliance at Northwest Florida State College Business Address: 100 College Boulevard City: Niceville State: ~ Zip: _ _ _ __ Phone: 850-729-5360 Cell No.: 850-797-2241 ACKNOWLEDGMENT The foregoing instrument was acknowledged before me this 1st day of April , 20~, by Ty J" Handy. President who has acknowledged that@Jshe has full authority to execute this instrument on behalf of Northwest Florida State College ~Q~ OTARYPUBUC Personally know~ or produced identification _ _. Type of identification produced: __ • •' ~. REBECCA J. nsLOW . 4 ....., PublIc • Stile of FIorIdI 4' • My Comm. Expkn Aug 1., 2011 COIMIIllioI II EE 217282 4 , .... ...... TIIrotIIII NIIianII-.y MIlt. Packet Pg. 212 From: Stewart, Greg [gstewart@ngn-tally.com] Sent: Thursday, April 10, 2014 6:02 PM To: Amy Allen Cc: John Hofstad; Gary Real; Hoshihara, Lynn Subject: RE: Request for Legal Services Amy – I have reviewed the material and see no issues from the material presented. I do have a question as to whether John is the appropriate person to sign as owner of the property. Has he been delegated that authority previously by the Board in the past. If not, it seems to me that we might need to take it to the Board or at least seek direction of the Board in the future to delegate that responsibility to him. I am not sure what the drop dead date is for this agreement, the Request for Legal Services indicated April 22. If it needs to be done, immediately and there has not been a delegation of this authority, we could have John sign and ratify it at the next Board meeting. Other than that it looks fine to me. If you have any questions, please contact me. From: Amy Allen [mailto:aallen@co.okaloosa.fl.us] Sent: Tuesday, April 08, 2014 11:51 AM To: Stewart, Greg Subject: Request for Legal Services Mr. Stewart, Please review the attached documents concerning the request from Alison McDowell who is with the Choctawhatchee Basin Alliance (CBA) to perform a project at the County owned Longwood Park. Then project involves 5th graders from Longwood and Kenwood Elementary schools who will be planting grasses along a portion of the shoreline. The CBA has spear headed several of these ‘Grasses in Classes’ educational projects in Walton County and would like to being the same opportunity to class rooms in Okaloosa County. John Hofstad and Gary Real, Risk Management, has already looked over the proposed project. Mr. Hofstad said he would sign the proposed agreement with legal council’s approval. We look forward to your response. Thank you, Amy Allen Parks Coordinator 1759 S Ferdon Blvd. Crestview, FL 32536 Office (850) 423-4887 Cell (850) 546-0598 Fax (850) 689-5786 The only people you should ever try to get 'even with' are those who have helped you. Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e-mail communication, including your email address, may be subject to public disclosure and public record retention requirements. Packet Pg. 213  DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 03/26/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-800-524-0191 CONTACT NAME: Arthur J. Gallagher Risk Management Services, Inc. PHONE FAX (A/C, No, Ext): 1-352-955-2190 (A/C, No): E-MAIL 200 S. Orange Ave ADDRESS: Suite 1350 Orlando, FL 32801 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Qualified Self Insurer INSURED INSURER B : Northwest Florida State College INSURER C : 100 College Blvd. INSURER D : INSURER E : Niceville, FL 32578-1347 INSURER F : COVERAGES CERTIFICATE NUMBER: 38949593 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A GENERAL LIABILITY RMC2014-0301 03/01/14 03/01/15 EACH OCCURRENCE $ 200,000 X DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ PRO- Ea Occurrence Agg $ 300,000 POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY TORY LIMITS ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Self Insured per Florida Statute 768.28 - $200,000 per Person / $300,000 per Occurrence Aggregate RE: The Choctawhatchee Basin Alliance (CBA) and Okaloosa County will initiate a student-led restoration proiect on May 21 and May 23. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Okaloosa County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 601-A North Pearl Street AUTHORIZED REPRESENTATIVE Crestview, FL 32536 USA © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD sugiorl Packet Pg. 214 38949593 PERSON WITH AUTHORITY TO AUTHORIZE ACCESS TO THE PROPERTY MUST ALSO COMPLETE THE FOLLOWING: C. I certify that I [check one of the following]: Possess sufficient real property interest in or control over the land upon which the activities described in this application are proposed. Note: Interest in real property is typically evidenced by an instrument such as: a warranty deed; lease (subject to the limitations below); easement; judgment of the court; certificate of title issued by a clerk of the court; OR condominium, homeowners, or similar association documents, which demonstrate that the person or entity has sufficient interest in or control over the property to authorize the proposed activities to be permitted. An entity’s contract for sale and purchase shall not be considered to have sufficient real property interest or control over the land that is subject to the application, but such entity shall be allowed to submit an application under this chapter (see next check box). Entities with the power of eminent domain and condemnation authority are considered capable of demonstrating that they will have sufficient real property interest or control prior to construction. Note—the above documents do NOT have to be submitted at this time, but must be made available if requested by the Department. Persons requesting activities on state-owned submerged land must also submit satisfactory evidence of sufficient upland interest in accordance with paragraph 18-21.004(3)(b), F.A.C. (April 14, 2008). When the real property interest is a lease, the application must either: a. Include the fee simple owner as a co-applicant; b. Provide documentation that a governmental entity agrees to accept the transfer of the permit, including completing construction in accordance with the permit if needed, and to operate and maintain the system upon its completion; c. Provide documentation that the lease over the land and system extends for the expected life of the system; or d. Provide documentation that the operation and maintenance of the system is will be turned over to a new lessee or the landowner upon revocation, termination, or expiration of the lease. e. If the lease does not specifically designate an entity to complete construction of the system in accordance with the permit in the event the construction is not so completed by the lessee, or does not specify operation and maintenance requirements for the system, including designation of a specific operation and maintenance entity, a separate binding document also will be required establishing that the landowner is liable for completing construction or alteration of the system and for operating and maintaining the system in accordance with the permit. Do NOT have sufficient real property interest, as described above (including such things as a contract for sale and purchase or an option agreement) in the land upon which the activities described in this application are proposed. Attached is: 1. A certification from the owner, lessee, or easement holder of such lands, acknowledging that they have knowledge of this application and voluntarily grant the permission, below, for staff of the Department of Environmental Protection, the Northwest Florida Water Management District, and the U.S. Army Corps of Engineers to access and conduct necessary site visits for the review, inspection, and sampling of the lands and waters on the property that are the subject of the application and, as a condition of any permit issued, that they agree to provide entry to such lands for staff to monitor and inspect permitted work; and 2. Documentation from the fee simple owner, easement holder, governmental entity, or other entity as provided for in section 12.3 of Applicant’s Handbook Volume I, that they are liable for accepting responsibility for operation and maintenance of the system after completion of construction, and for and performing other terms and conditions as required by the permit. Note: Neither 1. nor 2., directly above, must be submitted when the applicant is an entity with the power of eminent domain and condemnation authority, but such entity shall make appropriate arrangements to enable the above staff to access and inspect the property as needed to access and conduct necessary site visits for the review, inspection, and sampling of the lands and waters on the property that are the subject of the application. Such entity also agrees, as a condition of any permit issued, to provide entry to these lands for the above staff to monitor and inspect permitted work. ____Alison McDowell_____________ ________________________________ _____3/14/14___________ Typed/Printed Name of Applicant Signature of Applicant Date Director Choctawahtchee Basin Alliance____________________________________________ (Corporate Title if applicable) Packet Pg. 215  AUTHORIZATION BY OWNER, LESSEE, OR EASEMENT TITLE HOLDER TO ENTER AND INSPECT PROPERTY I, as owner or easement holder of the land that is the subject of the application submitted by _ Choctawhatachee Basin Alliance/ Alison McDowell_________________________ Name of Applicant hereby acknowledge that I am aware of the application for an environmental resource permit/federal dredge and fill permit being submitted by the above named applicant, and authorize staff from the Department, NWFWMD, and U.S. Army Corps of Engineers, to access and conduct any site visit on the property necessary for the review, inspection, and sampling of the lands and waters that are the subject of the this application. Further, I agree, as a condition of any permit issued, to provide entry to such lands for such staff to monitor and inspect permitted work. __________________________________ _________________________________ _________________ Typed/Printed Name of Authorizing Entity Signature of Authorizing Entity Date __________________________________________________________________________________ (Corporate Title if applicable) (I may be contacted at ______________________________________________ to arrange access and inspection of the property) Packet Pg. 216  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Public Works Week Proclamation DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: A proclamation by the Board of County Commissioners proclaiming the week of May 18-24 as “National Public Works Week.” BACKGROUND: The 2014 Public Works Week will be May 19 - May 25. This year’s theme is “Building for Today, Planning for Tomorrow.” The theme recognizes that what we do today is vital to a sustainable and vibrant tomorrow. Public Works plays a key role in the planning, building and maintenance of infrastructure projects in our communities that will allow future generations to enjoy a higher quality of life. We are able to have safe streets and neighborhoods, efficient traffic and safe clean communities. This is an opportunity to recognize the accredited Public Works Department of Okaloosa County for its endeavor toward creating a better community. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Accept the proclamation supporting Public Works Week in Okaloosa County and authorize the Chairman or Vice-Chairman to execute the attached proclamation. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 217  Proclamation Okaloosa County Florida Whereas, public works services provided in our community are an integral part of our citizens’ everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as streets and highways, public buildings, and solid waste collection; and Whereas, the health, safety and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and Whereas, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, Now, therefore, the Board of County Commissioners does hereby proclaim the week of May 18 -24 2014 as “National Public Works Week” In the County of Okaloosa, and we call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials and staff make every day to our health, safety, comfort, and quality of life. Given under my hand on this day of 2014. ----------------------------------------------------------- Charles K. Windes, Jr., Chairman Board of County Commissioners Attest: _____________________________________ Don W. Howard, Clerk of the Circuit Court Packet Pg. 218  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: MSBU/MSTU Policy Revisions DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Staff has received several requests from the public to establish road construction and lighting MSBU/MSTU's and at the direction of the board has made improvements to the recently approved MSBU/MSTU policy. BACKGROUND: Commissioner Boyles' office received several inquiries in the past months for establishment of road construction MSBU/MSTU's. Upon beginning the project feasibility review for these projects, several areas were found for improvement in the process, along with the County's role in the construction and management of projects that would make the projects more likely to be successful. Commissioner Boyles, having been involved heavily in the meetings with the interested citizens’ groups, offered the opportunity to coordinate the proposed revisions. In essence, the policy reflects set time frames for establishment of the MSBU/MSTU's, and provides cost incentives in the form of providing County equipment and labor for construction, if projects are built to County paved road standards including providing the necessary right-of-way by landowners along with the project. Since the March 6, 2014 board meeting, legal counsel has reviewed the policy and made several improvements to the policy and staff believes that these changes will help define the processes more clearly and, in consideration of the labor incentives being offered, will give these projects every possible chance of being successful. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Staff requests Board approval of the amended MSBU/MSTU policy to include provisions for the construction of new roadways and other ancillary revisions as included herein. RECOMMENDED BY: Packet Pg. 219 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 220  Okaloosa County BCC Okaloosa County BCC MSBU / MSTU Policy Municipal Service Benefit Units Municipal Service Taxing Units Revised 5/6/2014 Packet Pg. 221 Table of Contents INTRODUCTION .........................................................................................................................................................1 MSBU CALENDAR YEAR SCHEDULE ....................................................................................................................5 TYPES OF MSBU SERVICES & IMPROVEMENTS ................................................................................................6 COSTS INVOLVED IN THE MSBU PROCESS .........................................................................................................6 MSBU BOUNDARIES .................................................................................................................................................7 DISSOLUTION PROCEDURES FOR MSBUs ...........................................................................................................9 EXCEPTIONS TO THE GUIDELINES ..................................................................................................................... 10 DETAILED PROCEDURES, CONSTSRUCTION UNITS ....................................................................................... 11 DETAILED PROCEDURES, STREET LIGHTING UNITS ..................................................................................... 16 APPLICATION AND DESIGNATION OF SPECIAL UNITS.................................................................................. 20 ii Packet Pg. 222 INTRODUCTION The Okaloosa County Board of County Commissioner's Municipal Service Benefit Unit (MSBU) Program is a community self-help program. It provides a vehicle by which communities may enhance their efforts to secure quality construction of essential improvements. The success of the program is directly related to the cooperative effort of each resident, the community and the County. Municipal Service Benefit Unit (MSBU) Municipal Service Benefit Units (MSBU) are special assessment areas created by the Board of County Commissioners under the authority of section 125.01, Florida Statutes. Under this Statute, the Board has the authority to create designated areas (a “Unit”) within which a variety of services and improvements, including but not limited to, fire protection, sidewalks, street lighting, expedited Water & Sewer projects, transportation and storm water drainage, etc. The services or improvements provided within the MSBU must specifically benefit the property that is to be assessed for the improvements or services. The special assessments imposed within the boundaries of a Unit may be collected through a variety of ways. However, they are primarily collected through the "Uniform Method of Collection" as authorized in section 197.3632, Florida Statute and are billed along with other Property Taxes each November. Alternative ways of collecting the special assessments may be through their inclusion on the billing of either municipal or Okaloosa County Water and Sewer utility billing and such other methods as approved by the Board of County Commissioners. Role of the Citizens Participating in the MSBU It is the responsibility of the citizens within the proposed MSBU to organize support for the MSBU, prepare the petition for submittal to the Board of County Commissioners and develop the general scope of work for what the MSBU will accomplish. Specific requirements of the petition, fees, and other submittals will be discussed in detail in the document below. Role of the Board of County Commissioners and Staff The Board of County Commissioners acts as the governing body of the units. The Board must adopt the MSBU budget, establish the level of services to be provided, and levy the special assessment to pay for the services and improvements. County staff is responsible for preparation of resolutions, ordinances, scheduling required public hearings and publishing required legal and display notices in the newspaper. County staff mails by U.S Postal first-class mail a notice to each property owner in the first year a special assessment is levied or as otherwise required by law. 1 Packet Pg. 223 Role of the Property Appraiser The Property Appraiser provides to the Board of County Commissioners information from the data base maintained by his office such as owner's name, address, value of the property, front footage, size and type of structures, as well as section maps detailing the proposed Unit etc. Role of the Tax Collector The Tax Collector's Office is responsible for the annual billing of non-ad valorem assessments based on the information transmitted to his office. The standard procedure of assessments is that the amount of costs for the Tax Collector and Property Appraiser are added to the assessment amount and paid by the property owner. The information transmitted to the Tax Collector is prepared by the County Staff. For non-ad valorem assessments, the assessment roll must be certified to the Tax Collector by no later than September 15 of each year to be included in the Uniform Tax bills mailed by U.S Postal first-class mail in November. The Board of County Commissioners is responsible for the payment of actual cost incurred by the Tax Collector in billing the non-ad valorem Assessments. The Tax Collector is responsible for the collection of delinquent non-ad valorem assessments. The Tax Collector is responsible for the sale of tax certificates and issuance of tax deeds on properties that fail to pay their ad valorem taxes and non- ad valorem special assessments. Role of the Clerk of the Circuit Court The Clerk of the Circuit Court is responsible for recording and where required, the administering of liens on unpaid non-ad valorem assessments. Policy Highlights County municipal service benefit units MSBU’s establish, monitor, maintain and manually adjust non-ad valorem assessments which may be collected by the Tax Collector on the ad valorem tax bill, through their inclusion on the billing of either municipal or Okaloosa County Water and Sewer utility billing or such other methods as approved by the Board of County Commissioners.. The funds raised are public funds and must be collected, accounted for and spent in accordance with applicable laws regarding public funds. Only public property can be maintained and improved by a MSBU; access must be open to all members of the public equally. In addition, adequate easements or property dedications must be provided if needed. Okaloosa County may establish MSBUs within municipalities upon the approval of the respective city government in accordance with section 125.01(1)(q), Florida Statutes . 2 Packet Pg. 224 • A petition process is used in establishing MSBU's to ensure community awareness and involvement in the decision-making process. This also increases recognition of the public nature of the improvements and the responsibility of property owners for payment of the assessments. - The minimum percentage required for the petition is as follows: 1. 66% of the property owners representing 66% of the property for a capital improvement MSBU. 2. 51% of the property owners representing 51% of the property for a service or street lighting MSBU. • Cost estimates are available at the time of obtaining petition signatures to aid provision of complete information. - The Public Works Engineering Division will provide appropriate preliminary engineering in order to obtain valid preliminary cost estimates for construction projects. • Design and construction work for capital projects is done by County staff, contingent upon approval by the Board of County Commissioners, up to the financial limits as set forth by Florida State law. Projects exceeding the statutory limits or staffing capabilities of the County will be competitively bid out for design and/or construction. Street lights are installed and subsequently maintained by the appropriate power provider. • Separate accounts are maintained for each Unit. • An additional petition and public hearing is required prior to beginning construction of any capital project if the total project cost estimates increase 20% or more above the estimate included in the initial petition required to establish the Unit. • Designation of a liaison by each Unit is important for maximum neighborhood input and on-going coordination between the community and the County. In addition, a central County staff contact is designated for each project. • The Unit liaison is authorized to request minor changes that may be needed over time. Minor changes, are defined as those which represent an estimated increase in total annual cost / assessments of no more than 10%. These requests are then presented at a Public Hearing to allow opportunity for public input, and approval/disapproval by the Board of County Commissioners. 3 Packet Pg. 225 General Guidelines for Establishing New MSBU s STATUTORY AUTHORITY Section 125.01(1)(q), Florida Statutes authorizes the Board of County Commissioners to provide for the establishment, merging, or abolishment of municipal service taxing (MSTUs) or benefit units (MSBUs) on any part or all of the unincorporated area of the county. It also provides for a County MSTU or MSBU to include all or part of a municipality subject to consent by ordinance of the governing body of the municipality. The law permits such Units to be created for the purpose of providing and maintaining essential facilities or services within an area and to fund these facilities and services through non-ad valorem assessments where they specifically benefit the property in that area. The facilities or services must provide a public purpose. Typical improvements include but are not limited to, road paving, drainage, street lighting and sidewalk installation. Section 197.3632, Florida Statutes provides for the levy, collection and enforcement of non-ad valorem assessments through the uniform method. Non-ad valorem assessments are not based on millage but on the cost to provide the improvement(s) or services and the corresponding benefit to the assessed property. They are collected through the tax bill method and can become a lien against the property, including homestead property. Reference the timeline to impose the non-ad valorem assessments through the use of the uniform method as established in Section 197.3632, Florida Statute on the following page. 4 Packet Pg. 226  MSBU CALENDAR YEAR SCHEDULE Before January 1 4 consecutive week public notice notification that the local government has intent to use the uniform method of collection for non-ad valorem assessment By January 1 Adopt a resolution at a public hearing (by March 1 if local government, property appraiser, and tax collector agree) By January 10 Local government mails by U.S Postal first-class mail a copy of the resolution to property appraiser, tax collector, and the Department of Revenue (by March 10 if the local government, property appraiser, and tax collector agree) By June 1 Property Appraiser provides local government with legal descriptions, names and addresses of the property owners within boundary of MSBU Between January 1 to September 15 20 Days Prior to the public hearing to adopt a non ad-valorem roll local government shall notice the hearing by U.S. Postal first-class mail and by newspaper. The notice by mail shall be sent to each property owner that shall be subject to the assessment Between January 1 and September 15 Local government adopts a non ad-valorem roll at public hearing if: 1) Non ad-valorem assessment is levied for the first time 2) assessment is increased beyond the maximum rate authorized 3) upon any boundary changes 4) upon change of purpose or use of revenue Between January 1 and September 15 Written Objections – Property owners have a right to appear at the hearing and to file written objections with the local government within 20 days of the notice Local government makes agreement with Property Appraiser and Tax Collector for providing reimbursement of administrative costs. (Postage, forms, supplies, etc.) 5 Packet Pg. 227 TYPES OF MSBU SERVICES & IMPROVEMENTS Currently there are two (2) types of MSBU Units in Okaloosa County. These are described below. Construction Units • Construction/reconstruction to current County or alternate/interim standards - Area to be improved is platted/dedicated to the public or conveyed through an easement - Area to be improved is currently private; proof of ability to transfer the area to public ownership must be submitted as part of the application for establishment of a MSBU. Construction materials provided by MSBU. Engineering, construction labor and equipment provided by County staff contingent on approval by the Board of County Commissioners. Street Lighting Units • Construction/reconstruction and maintenance. These services are provided by the appropriate power provider • Lights will be installed and subsequently maintained by appropriate power provider COSTS INVOLVED IN THE MSBU PROCESS Costs involved with every Unit: • $100 application fee. The application fee shall not be returned if the MSBU is not established • ½ % Tax Collector commission or 5% Administrative fee for collecting agency (or as addressed on a case-by-case basis for MSBU’s.) • Reserves for contingencies/cash balance forward 6 Packet Pg. 228  • Any costs incurred for advertisement and publications • Additional Construction Unit costs • Annual repayment of financing, if required • Materials and right-of-way costs (All labor and equipment will be provided by County staff, contingent on Board of County Commissioner approval.) • Interest on any funds borrowed through the construction period, if required Additional Street Lighting Unit costs: • Installation costs and facilities costs as provided by the power provider • Reserves which total 120% of annual estimated expenditures MSBU BOUNDARIES Municipal Service Benefit Units (special assessment Units) may be created for the following types of areas in Okaloosa County: • Platted, unplatted, or metes and bounds, where area to be improved is public 1. Initial Request for MSBU Procedures Interested homeowners should send a letter, or call, requesting, “Guidelines and Procedures” for the establishment of a special assessment Unit to: Okaloosa County Public Works 1759 South Ferdon Blvd. Crestview, Florida 32536 (850)689-5772 The request must identify: • the area affected (e.g., community, subdivision or street) • the type of improvement involved (e.g., paving and drainage or street lighting) 7 Packet Pg. 229  • the type of Unit contemplated (i.e., construction or street lighting) 2. Application for Unit Public Works will provide the “Guidelines and Procedures” booklet to use in requesting establishment of a Unit. The necessary information and completed forms are returned to Public Works as the formal application for a Unit, along with a $100.00 application fee. An informative letter can be mailed by U.S Postal first-class mail, if deemed necessary, to all of the property owners in the proposed area to be improved or a meeting may be scheduled to advise the property owners of the submitted application for an MSBU. 3. Petition Submission The Board of County Commissioners has determined that a petition serves as an indicator of the amount of community interest for a proposed project. The petition process is not a requirement of Florida Law. The petition will be provided to the Unit Liaison. 4. Petition Acceptance The Board of County Commissioners shall consider petitions signed by at least 66% (51% for Street Lighting Units) of the current property owners (number of owners) representing at least 66% (51% for Street Lighting Units) of the properties (number of lots) within the Unit boundaries. If the petition meets the above requirements and is accepted by the Board of County Commissioners, a public hearing shall be authorized for the consideration of an ordinance to establish the Unit. Please note that once the petition is accepted and a public hearing is authorized, the petition is not binding as to a final determination by the Board of County Commissioners to proceed with the project. 5. First Public Hearing When the proposed ordinance and all documents are in order and a public hearing date is scheduled, legal notices will be published in the newspaper. In addition, notification will be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the proposed Unit. 8 Packet Pg. 230  At the public hearing, the Board of County Commissioners may consider comments, objections, and information relevant to the creation of the Unit. The County Commissioners may enact or deny the ordinance. If the ordinance is enacted, it will be officially recorded the Okaloosa County Clerk’s Office, reflecting the preliminary assessment amount for each property. 6. Implementation The final engineering plans are prepared by County staff, contingent upon approval of the Board of County Commissioners. Upon completion of the final engineering plans, if the total project cost is 20% or more over the preliminary cost estimates, an additional petition process will be conducted and an additional public hearing will be held by the Board of County Commissioners to determine if the affected citizens desire the project to continue. Notices for this public meeting will be published in the newspaper; notification will also be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the proposed Unit. 7. Final Public Hearing After construction is complete, all costs relating to the project are compiled by Public Works. The Board of County Commissioners is requested to authorize a Final Public Hearing to adopt the Final Assessment Resolution or enact an Amended Ordinance. All property owners listed on the roll within the Unit will be notified of the Public Hearing and the results. The assessment will be imposed and collected immediately after the Board authorization and the final adjusted assessments will be recorded with the Okaloosa County Clerk’s Office. Notification and action concerning subsequent annual increases or decreases in the yearly assessments will be governed by: - Requirements of Florida Statutes; - County policy; and - On-going coordination mechanisms between the District and County identified in the Detailed Procedures DISSOLUTION PROCEDURES FOR MSBUs Upon written request, the County will provide guidelines for dissolving an existing Unit. The steps to take in requesting dissolution of a Unit are: 9 Packet Pg. 231  • Submission of an application to dissolve the Unit and $100 application fee. • Submission of a petition which includes a statement regarding funding to pay for any outstanding financial obligations and distribution of credits of the Unit. • The petition, to be considered, must be signed by at least 66% (51% for Street Lighting Units) of the current property owners (number of owners) representing at least 66% (51% for Street Lighting Units) of the assessed properties (measured consistent with the method of assessment) within the Unit boundaries. • Notice and Public Hearing by the Board of County Commissioners to establish final assessments EXCEPTIONS TO THE GUIDELINES The Board of County Commissioners may address exceptions to any of the guidelines on a case-by-case basis. QUESTIONS? Contact the Okaloosa County Public Works 850-689-5772 NOTE: Detailed Procedures for each type of Unit should be consulted for more specific information concerning requirements and procedures. 10 Packet Pg. 232 DETAILED PROCEDURES, CONSTRUCTION UNITS 11 Packet Pg. 233  CONSTRUCTION UNITS DETAILED PROCEDURES Initial Request for MSBU Procedures Upon request of the procedures to establish an MSBU, Public Works will forward a copy of the “Guidelines and Procedures” booklet to the requestor. The request should be made to: Okaloosa County Public Works 1759 South Ferdon Blvd. Crestview, Florida 32536 (850)689-5772 The request must identify: • the area affected (e.g., community, subdivision or street) • the type of improvement involved (e.g., paving or drainage) • the type of Unit contemplated (i.e., construction or street lighting) Application for Unit In order to proceed with establishing a Unit, interested homeowners must submit the following as the official request for consideration: 1. Scope of Services for the proposed improvement or construction. • Thoroughness in describing the desired scope of services is important as it is the key to the development of more accurate preliminary cost estimates. 2. A map depicting the proposed Unit boundary. • Boundaries must be continuous and not split parcels or lots. Enclaves are not allowed if the reason is to remove a lot or lots because the property owner is not in favor of the establishment of the Unit. • The Unit to be assessed does not necessarily include an entire subdivision if the entire subdivision does not materially benefit from the proposed action. • Units may be established in unplatted residential areas where the proposed action benefits the property in a definable geographic area. 12 Packet Pg. 234  • Units must contain a minimum of two distinct taxable (or platted) pieces of property. 3. Contact person and proposed liaison names, addresses and phone numbers. 4. $100.00 application fee made payable to the Board of County Commissioners, Okaloosa County. Application Review/Preliminary Engineering Report Upon receipt of the application for a MSBU, a letter may be mailed by U.S Postal first- class mail to each property owner advising of the application’s submittal and the imminent petition process. The Unit Commissioner may request an informative meeting with the property owners to discuss the MSBU process. Upon request by the Unit Liaison and with sufficient notice, Public Works is available to attend any community meetings concerning the establishment of the Unit. Notification to property owners of any County-sponsored meeting will be coordinated through Public Works. Public Works would appreciate the opportunity to review any correspondence relating to the establishment of the Unit prior to circulation. Public Works will review the items submitted as part of the application to confirm that the information is complete. The application will then be forwarded to appropriate departments for review of the scope of work and plat information. Preliminary engineering is required for sidewalk and roadway/drainage construction or replacement. • All engineering and construction will be provided by County staff, contingent upon approval by the Board of County Commissioners, up to the financial limits as set forth by Florida State law. Projects exceeding the statutory limits or staffing capabilities of the County will be competitively bid out for design and/or construction. • All material costs will be funded by the MSBU. County staff will present any requests for County participation in capital projects to the Board of County Commissioners for consideration. Petition Submission The Board of County Commissioners has determined that a petition serves as an indicator of the amount of community interest for a proposed project. 13 Packet Pg. 235 The petition shall reflect the cost for preliminary engineering and the cost estimates for final engineering and construction, provided by the preliminary engineering report. The petition shall also reflect the appropriate reserves, contingencies, administrative fees and interest expense during the construction period. The petition shall be prepared with assistance from the Public Works Division and the Unit Liaison. County staff will identify a date for petition return of 30-60 calendar days based upon target time frame for public hearing and upon length of time cost estimates will be valid. Petition Acceptance The petition, to be considered, must be signed by at least 66% of the current property owners (number of owners) representing at least 66% of the assessed properties (number of lots) within the proposed Unit boundaries. • A property owner is the individual or group of individuals that own a parcel of land. • Okaloosa County Property Appraiser and Tax Collector data shall be used to determine eligible signatures of owners. All of the non-related current owners of a parcel or the designated trustee must sign the petition for the ownership and parcel to count towards the 66% requirements. • Once submitted, names may not be withdrawn from the petition. Upon return, County staff will review the petition for sufficiency. No petition will be accepted without the signatures of all property owners who would be required to dedicate right-of-ways or easements to the County. If the petition is accepted, Public Works will request that the Board of County Commissioners authorize a public hearing for consideration of the ordinance to establish the Unit. Please note that once the petition is accepted and a public hearing is authorized, the petition is not conclusive to the final determination by the Board of County Commissioners to proceed (or not) with the project. The final determination of the scope and feasibility of a project will be determined by Okaloosa County. Public Hearing When the proposed ordinance and all documents are in order and a public hearing date is scheduled, legal notices will be published. In addition, notification will be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the proposed Unit. 14 Packet Pg. 236 No public hearing will be scheduled unless all affected property owners have agreed to dedicate the necessary right-of-way to the County. At the public hearing, the Board of county Commissioners may consider comments, objections, and information relevant to the creation of the Unit. The County Commissioners may amend, enact, or deny the proposed ordinance. Implementation Final engineering plans are prepared by County staff for construction projects to include sidewalk, and roadway/drainage work. Property owners are responsible for material costs of any construction projects. County staff will perform construction work as approved by the Board of County Commissioners. • If recalculated project costs, using information derived from final engineering data, would represent an increase of 20% or more, an additional petition process will be required and an additional public hearing held. Notice of this public hearing will be published; in addition, notification will be mailed by U.S Postal first-class mail to all property owners. Final Public Hearing After construction is complete, all costs relating to the project will be compiled by Public Works. Public Works will request to schedule a Final Public Hearing to adopt the final assessment through a resolution or amending ordinance. The Public Hearing will be advertised and notification mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the Unit. If adopted, the Resolution or Amending Ordinance, including Final Assessment Liens, will be recorded in the Okaloosa County public records. Term of the repayment for construction costs may be determined as follows: Individual Assessment Amount Term $3,000 and up 10 years $2,500 to $2,999 8 years $2,000 to $2,499 6 years $1,500 to $1,999 4 years $1,000 to $1,499 3 years $ 500 to $ 999 2 years $ -0- to $ 499 1 year Final determination as to the terms of repayment will be made by the Board of County Commissioners in conjunction with Public Works and the Okaloosa County Clerk of Courts. Annual Assessments are collected either through the Tax Collector of Okaloosa County, through their inclusion on the billing of either municipal or Okaloosa County Water and Sewer utility billing or such other methods as approved by the Board of County Commissioners. 15 Packet Pg. 237 DETAILED PROCEDURES, STREET LIGHTING UNITS 16 Packet Pg. 238  STREET LIGHTING UNITS DETAILED PROCEDURES Initial Request for MSBU Procedures Upon request of the procedures to establish an MSBU, Public Works will forward a copy of the “Guidelines and Procedures” booklet to the requestor. The request should be made to: Okaloosa County Public Works 1759 South Ferdon Blvd Crestview, FL 32536 (850) 689-5772 The request must identify: • the area affected (e.g., community, subdivision or street) • the type of improvement involved (i.e., street lighting) • the type of Unit contemplated (i.e., street lighting) Application for Unit Application can be made by interested property owners for establishment of a new street lighting Unit or changes or additions to an existing one. In order to proceed with establishing a new Unit interested homeowners or property owners must submit the following as the official request for consideration: • $100.00 application fee (per street lighting Unit) made payable to the Board of County Commissioners, Okaloosa County. • Contact individual and proposed liaison names, addresses and phone numbers. • A copy of the cost estimate for streetlight improvements as prepared by the appropriate power provider. • Copy of a map with: o Proposed boundaries for the Unit outlined. 17 Packet Pg. 239  o Boundaries must be continuous and not split parcels or lots. Enclaves are not allowed if the reason is to remove a lot or lots because the property owner is not in favor of establishment of the Unit. o Tracts for drainage, buffer zones, etc. are usually included in the Unitbut not assessed for street lighting. o The Unit to be assessed does not necessarily include an entire subdivision if the entire subdivision does not materially benefit from the proposed action. o Units must contain a minimum of two distinct taxable (or platted) pieces of property. Petition Submission The Board of County Commissioners has determined that a petition may serve as an indicator of the amount of community interest for a proposed project. The petition process is not a requirement of Florida Law. Public Works will prepare a petition for distribution by the Unit Liaison. Only petitions prepared by Public Works will be accepted. The petition will reflect the various charges included in calculating the assessments. The street lighting assessment will include: all costs associated with installation of the streetlights, as determined by the appropriate power provider, 5% administrative fees for collection of the assessments, and a reserve which totals 120% of the proposed yearly expenditures. Petition Acceptance The petition, to be accepted, must be signed by at least 51% of the current property owners (number of owners) representing at least 51% of property (number of lots or number of front feet, measured consistent with the method of assessment) within the Unit boundaries. • A property owner is the individual or group of individuals that own a parcel of land. • In determining eligible signatures of owners, all of the non-related current owners of a parcel or the designated trustee must sign the petition for the ownership and parcel to count towards the 51% requirements. 18 Packet Pg. 240  • Once submitted, names may not be withdrawn from the petition. Upon return, Public Works will review the petition for acceptability, consulting other departments as appropriate. If the petition is acceptable, Public Works will request that the Board of County Commissioners schedule a public hearing for consideration of the ordinance to establish the Unit or revisions to the ordinance for the existing Unit to incorporate the changes. Please note that once the petition is accepted and a public hearing is authorized, the petition is no longer relevant to the final determination by the Board of County Commissioners to proceed (or not) with the project. The final determination of the scope and feasibility of a project will be determined by Okaloosa County. Public Hearing When the proposed ordinance and all documents are in order and a public hearing date is scheduled, legal notices will be published. In addition, notification will be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the proposed Unit. At the public hearing, the Board of County Commissioners may consider comments, objections, and information relevant to the creation of the Unit. The County Commissioners will enact or deny the ordinance. If the ordinance is enacted, appropriate Board authorization to record the Ordinance in the Recording Department, Okaloosa County Clerk’s Office, will be requested. Implementation Upon execution of the Ordinance by the Board, the local power provider can begin installation of the lights and poles to be put in service. Modifications to Existing Street lighting Units Modifications to street lighting Units may be requested by property owners within the existing Unit. Requests are made in writing to Public Works and must follow all procedures listed above beginning with the petition submission. Cost estimates, as provided by the appropriate power provider, for any modifications to an existing Unit will be included in the petition. 19 Packet Pg. 241  APPLICATION AND DESIGNATION OF UNIT CONTACT/LIAISON INDIVIDUALS Primary Liaison for designation on petition and coordination during implementation of Unit: Name _________________________________________________ Street Address______________________________________________________ City/Zip Code_______________________________________________________ Phone Numbers – Day________________________ After Hours___________________ Back-up Liaison: Name _________________________________________________ Street Address______________________________________________________ City/Zip Code_______________________________________________________ Phone Numbers – Day________________________ After Hours___________________ Community, Subdivision or Street Name for the Project _______________________________________________ Type of Improvement (streetlighting, road paving, etc.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 20 Packet Pg. 242  Okaloosa County BCC Municipal Service Benefit Units Municipal Service Taxing Units Revised 05-06-2014 Packet Pg. 243 ii Packet Pg. 244 Table of Contents INTRODUCTION......................................................................................................................................................... 1 MSBU CALENDAR YEAR SCHEDULE ................................................................................................................... 5 TYPES OF MSBU DISTRICTS & SERVICES & IMPROVEMENTS ....................................................................... 6 COSTS INVOLVED IN THE MSBU PROCESS......................................................................................................... 6 MSBU BOUNDARIES ................................................................................................................................................. 7 DISSOLUTION PROCEDURES FOR MSBUs ........................................................................................................... 9 EXCEPTIONS TO THE GUIDELINES ..................................................................................................................... 10 DETAILED PROCEDURES, CONSTSRUCTION UNITSDISTRICTS................................................................... 11 DETAILED PROCEDURES, STREET LIGHTING DISTRICTSUNITS ............................................................. 1716 APPLICATION AND DESIGNATION OF SPECIAL DISTRICTDUNITS......................................................... 2120 iii Packet Pg. 245 INTRODUCTION The Okaloosa County Board of County Commissioner's Municipal Service Benefit Unit (MSBU) Program is a community self-help program. It provides a vehicle by which communities may enhance their efforts to secure quality construction of essential improvements. The success of the program is directly related to the cooperative effort of each resident, the community and the County. Municipal Service Benefit Unit (MSBU) Municipal Service Benefit Units (MSBU) are special assessment districts areas created by the Board of County Commissioners under the authority of Florida Statutes section 125.01, Florida Statutes. Under this Statute, the Board has the authority to create special districtsdesignated areas (a “Unit”) within which to provide a variety of services and improvements, including but not limited to, fire protection, sidewalks, street lighting, expedited Water & Sewer projects, transportation and storm water drainage, etc. The services or improvements provided within the MSBU must specifically benefit the property owners that is to be assessed for the improvements or services. The MSBU Special Assessmentsspecial assessments imposed within the boundaries of a Unit may be collected through a variety of ways. However, they are primarily collected through the "Uniform Method of Collection" as authorized in Florida Statute section 197.3632, Florida Statute and are billed along with other Property Taxes each November. Alternative ways of collecting the special assessments may be through their inclusion on the billing of either The method of collecting for some of the assessments will be reimbursement through municipal or Okaloosa County Water and Sewer utility billing and such other methods as approved by the Board of County Commissioners. Role of the Citizens Participating in the MSBU It is the responsibility of the citizens within the proposed MSBU to organize support for the MSBU, prepare the petition for submittal to the Board of County Commissioners and develop the general scope of work for what the MSBU will accomplish. Specific requirements of the petition, fees, and other submittals will be discussed in detail in the document below. Role of the Board of County Commissioners and Staff The Board of County Commissioners acts as the governing body of the districtsunits. The Board must adopt the MSBU budget, establish the level of services to be provided, and levy the special assessment to pay for the services and improvements. County staff is responsible for preparation of resolutions, ordinances, scheduling required public 1 Packet Pg. 246 hearings and publishing required legal and display notices in the newspaper. County staff mails by U.S Postal first-class mail a notice to each property owner in the first year a special assessment is levied or as otherwise required by law. Role of the Property Appraiser The Property Appraiser provides to the Board of County Commissioners information from the data base maintained by his office such as owner's name, address, value of the property, front footage, size and type of structures, as well as section maps detailing the proposed district Unit etc. Role of the Tax Collector The Tax Collector's Office is responsible for the annual billing for collection of non-ad valorem assessments based on the information transmitted to his office. The standard procedure of assessments is that the amount of costs for the Tax Collector and Property Appraiser are added to the assessment amount and paid by the property owner. The information transmitted to the Tax Collector is prepared by the County Staff. For non-ad valorem assessments, the transfer of this informationassessment roll must be certified to the Tax Collector must be completedby no later than September 15 of each year to be included in the Uniform Tax bills mailed by U.S Postal first-class mail in November. The Board of County Commissioners is responsible for the payment of actual cost incurred by the Tax Collector in billing the non-ad valorem Assessments. The Tax Collector is responsible for the collection of delinquent non-ad valorem assessments. The Tax Collector is responsible for the sale of tax certificates and issuance of tax deeds on properties that fail to pay their ad valorem taxes and non-ad valorem special assessments. Role of the Clerk of the Circuit Court The Clerk of the Circuit Court is responsible for recording and where required, the administering of liens on unpaid non-ad valorem assessments. Policy Highlights County municipal service taxing MSTU’s or benefit units MSBU’s establish, monitor, maintain and manually adjust non-ad valorem assessements which may be collected by the Tax Collector on the ad valorem tax bill, through their inclusion on the billing of either municipal or Okaloosa County Water and Sewer utility billing or such other methods as approved by the Board of County Commissioners.or which may be billed by a municipal water company. The funds raised are public funds and must be collected, 2 Packet Pg. 247 accounted for and spent in accordance with applicable laws regarding public funds. Only public property can be maintained and improved by a MSBU; access must be open to all members of the public equally. In addition, adequate easements or property dedications must be provided if needed. Okaloosa County may establish MSBUs within municipalities upon the approval of the respective city government in accordance with Florida Statutes section 125.01(1)(pq), Florida Statutes . • A petition process is used in establishing MSBU's to ensure community awareness and involvement in the decision-making process. This also increases recognition of the public nature of the improvements and the responsibility of property owners for payment of the assessments. - The minimum percentage required for the petition is as follows: 1. 66% of the property owners representing 66% of the property for a capital improvement MSBU. 2. 51% of the property owners representing 51% of the property for a service or street lighting MSBU. • Cost estimates are available at the time of obtaining petition signatures to aid provision of complete information. - The Public Works Engineering Division will provide appropriate preliminary engineering in order to obtain valid preliminary cost estimates for construction projects. • Design and construction work for capital projects is done by County staff, contingent upon approval by the Board of County Commissioners, up to the financial limits as set forth by Florida State law. Projects exceeding the statutory limits or staffing capabilities of the County will be competitively bid out for design and/or construction. Street lights are installed and subsequently maintained by the appropriate power provider. • Separate accounts are maintained for each districtUnit. • An additional petition and public hearing is required prior to beginning construction of any capital project if the total project cost estimates increase 20% or more above the estimate included in the initial petition required to establish the districtUnit. • Designation of a liaison by each district Unit is important for maximum neighborhood input and on-going coordination between the community and the County. In addition, a central County staff contact is designated for each project. 3 Packet Pg. 248  • The district Unit liaison is authorized to request minor changes that may be needed over time. Minor changes, are defined as those which represent an estimated increase in total annual cost / assessments of no more than 10%. These requests are then presented at a Public Hearing to allow opportunity for public input, and approval/disapproval by the Board of County Commissioners. General Guidelines for Establishing New MSBU Districts STATUTORY AUTHORITY Chapter Section 125.01(1)(q),1 of the Florida Statutes authorizes the Board of County Commissioners to provide for the establishment, merging, or abolishment of municipal service taxing (MSTUs) or benefit units (MSBUs) on any part or all of the unincorporated area of the county. It also provides for a County MSTU or MSBU to include all or part of a municipality subject to consent by ordinance of the governing body of the municipality. The law permits such districts Units to be created for the purpose of providing and maintaining essential facilities or services within an area and to fund these facilities and services through non-ad valorem assessments where they which specifically benefit the property owners in a particularthat area. The facilities or services must provide a public purpose. Typical improvements include but are not limited to, road paving, drainage, and street lighting and sidewalks. Comment [ah1]: Per Comm. Parisot’s email….Page 4--Statutory Authority, last sentence of first paragraph, to read: "Typical improvements Chapter Section 197.3632, of the Florida Statutes provides for the levy, collection and include but are not limited to road paving, drainage, street lighting, and sidewalk installation." enforcement of non-ad valorem assessments through the uniform method. Non-ad RATIONALE: We are already doing a sidewalk valorem assessments are not based on millage but on the cost to provide the project in the Niceville area (although not strictly per this MSBU document, although I see potential for improvement(s) or services and the corresponding benefit to the assessed property. other neighborhoods that want sidewalks. sidewalks They are collected through the tax bill method and can become a lien against a in residential neighborhoods can definitely lead to increased property values. homesteadthe property, including homestead property. Reference the timeline to impose the uniform method of non-ad valorem assessments through the use of the uniform method asas established in Florida Statute Section 197.3632, Florida Statute on the following page. 4 Packet Pg. 249  MSBU CALENDAR YEAR SCHEDULE Before January 1 4 consecutive week public notice notification that the local government has intent to use the uniform method of collection for non-ad valorem assessment By January 1 Adopt a resolution at a public hearing (by March 1 if local government, property appraiser, and tax collector agree) By January 10 Local government mails by U.S Postal first-class mail a copy of the resolution to property appraiser, tax collector, and the Department of Revenue (by March 10 if the local government, property appraiser, and tax collector agree) By June 1 Property Appraiser provides local government with legal descriptions, names and addresses of the property owners within boundary of MSBU Between January 1 to September 15 20 Days Prior to the public hearing to adopt a non ad-valorem roll local government shall notice the hearing by U.S. Postal first-class mail and by newspaper. The notice by mail shall be sent to each property owner that shall be subject to the assessment Between January 1 and September 15 Local government adopts a non ad-valorem roll at public hearing if: 1) Non ad-valorem assessment is levied for the first time 2) assessment is increased beyond the maximum rate authorized 3) upon any boundary changes 4) upon change of purpose or use of revenue Between January 1 and September 15 Written Objections – Property owners have a right to appear at the hearing and to file written objections with the local government within 20 days of the notice Local government makes agreement with Property Appraiser and Tax Collector for providing reimbursement of administrative costs. (Postage, forms, supplies, etc.) 5 Packet Pg. 250 TYPES OF MSBU DISTRICTS & SERVICES & IMPROVEMENTS Currently there are two (2) types of MSBU Districts Units in Okaloosa County. These are described below. Construction DistrictsUnits • Construction/reconstruction to current County or alternate/interim standards - Area to be improved is platted/dedicated to the public or conveyed through an easement - Area to be improved is currently private; proof of ability to transfer the area to public ownership must be submitted as part of the application for establishment of a MSBU. Construction materials provided by MSBU. Engineering, construction labor and equipment provided by County staff contingent on approval by the Board of County Commissioners. Street Lighting DistrictsUnits • Construction/reconstruction and maintenance. These services are provided by the appropriate power provider • Lights will be installed and subsequently maintained by appropriate power provider COSTS INVOLVED IN THE MSBU PROCESS Costs involved with every districtUnit: • $100 application fee. The application fee shall not be returned if the MSBU is not established • ½ % Tax Collector commission or 5% Administrative fee for collecting agency (or as addressed on a case-by-case basis for MSBU’s.) • Reserves for contingencies/cash balance forward 6 Packet Pg. 251  • Any costs incurred for advertisement and publications • Additional Construction District Unit costs • Annual repayment of financing, if required • Materials and right-of-way costs (All labor and equipment will be provided by County staff, contingent on Board of County Commissioner approval.) • Interest on any funds borrowed through the construction period, if required Additional Street Lighting District Unit costs: • Installation costs and facilities costs as provided by the power provider • Reserves which total 120% of annual estimated expenditures MSBU BOUNDARIES Municipal Service Benefit Units (special assessment districtsUnits) may be created for the following types of areas in Okaloosa County: • Platted, unplatted, or metes and bounds, where area to be improved is public 1. Initial Request for MSBU Procedures Interested homeowners should send a letter, or call, requesting, “Guidelines and Procedures” for the establishment of a special assessment district Unit to: Okaloosa County Public Works 1759 South Ferdon Blvd. Crestview, Florida 32536 (850)689-5772 The request must identify: • the area affected (e.g., community, subdivision or street) • the type of improvement involved (e.g., paving and drainage or street lighting) 7 Packet Pg. 252  • the type of district Unit contemplated (i.e., construction or street lighting) 2. Application for DistrictUnit Comment [ah2]: This document is split into “the booklet” pages 1-10 and the procedures for construction districts and lighting districts. Public Works will provide the “Guidelines and Procedures” booklet to use in requesting establishment of a districtUnit. The necessary information and completed forms are returned to Public Works as the formal application for a districtUnit, along with a $100.00 application fee. An informative letter can be mailed by U.S Postal first-class mail, if deemed necessary, to all of the property owners in the proposed area to be improved or a meeting may be scheduled to advise the property owners of the submitted application for an MSBU. 3. Petition Submission The Board of County Commissioners has determined that a petition serves as an indicator of the amount of community interest for a proposed project. The petition process is not a requirement of Florida Law. The petition will be provided to the District Unit Liaison. 4. Petition Acceptance The Board of County Commissioners shall consider petitions signed by at least 66% (51% for Street Lighting DistrictsUnits) of the current property owners (number of owners) representing at least 66% (51% for Street Lighting DistrictsUnits) of the Comment [ah3]: Number of lots was changed to number of owners. Will refer to Marion County at properties (number of lots) within the district Unit boundaries. legal counsel’s recommendation. Comment [SG4]: {Response: we are primarily If the petition meets the above requirements and is accepted by the Board of County interested in making sure that we have authorized representative of 66% percent of the properties. Commissioners, a public hearing shall be authorized for the consideration of an Several properties could have multiple owners ordinance to establish the districtUnit. respond by ultimately no matter how many owners respond, it represents one property. Please note that once the petition is accepted and a public hearing is authorized, the petition is not binding as to a final determination by the Board of County Commissioners to proceed with the project. 5. First Public Hearing When the proposed ordinance and all documents are in order and a public hearing date is scheduled, legal notices will be published in the newspaper. In addition, notification will be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the proposed districtUnit. 8 Packet Pg. 253  At the public hearing, the Board of County Commissioners may consider comments, objections, and information relevant to the creation of the districtUnit. The County Commissioners may enact or deny the ordinance. If the ordinance is enacted, it will be officially recorded the Okaloosa County Clerk’s Office, reflecting the preliminary assessment amount for each property. 6. Implementation The final engineering plans are prepared by County staff, contingent upon approval of the Board of County Commissioners. Upon completion of the final engineering plans, if the total project cost is 20% or more over the preliminary cost estimates, an additional petition process will be conducted and an additional public hearing will be held by the Board of County Commissioners to determine if the affected citizens desire the project to continue. Notices for this public meeting will be published in the newspaper; notification will also be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the proposed districtUnit. 7. Final Public Hearing After construction is complete, all costs relating to the project are compiled by Public Works. The Board of County Commissioners is requested to authorize a Final Public Hearing to adopt the Final Assessment Resolution or enact an Amended Ordinance. All property owners listed on the roll within the district Unit will be notified of the Public Hearing and the results. The assessment will be imposed and collected immediately after the Board authorization and the final adjusted assessments will be recorded with the Okaloosa County Clerk’s Office. Notification and action concerning subsequent annual increases or decreases in the yearly assessments will be governed by: - Requirements of Florida Statutes; - County policy; and - On-going coordination mechanisms between the District and County identified in the Detailed Procedures DISSOLUTION PROCEDURES FOR MSBUs Upon written request, the County will provide guidelines for dissolving an existing districtUnit. The steps to take in requesting dissolution of a district Unit are: 9 Packet Pg. 254  • Submission of an application to dissolve the district Unit and $100 application fee. • Submission of a petition which includes a statement regarding funding to pay for any outstanding financial obligations and distribution of credits of the districtUnit. • The petition, to be considered, must be signed by at least 66% (51% for Street Lighting DistrictsUnits) of the current property owners (number of owners) representing at least 66% (51% for Street Lighting DistrictsUnits) of the assessed properties (measured consistent with the method of assessment) within the district Unit boundaries. • Notice and Public Hearing by the Board of County Commissioners to establish final assessments EXCEPTIONS TO THE GUIDELINES The Board of County Commissioners may address exceptions to any of the guidelines on a case-by-case basis. QUESTIONS? Contact the Okaloosa County Public Works 850-689-5772 NOTE: Detailed Procedures for each type of District Unit should be consulted for more specific information concerning requirements and procedures. 10 Packet Pg. 255 DETAILED PROCEDURES, CONSTRUCTION DISTRICTSUNITS 11 Packet Pg. 256  CONSTRUCTION DISTRICTSUNITS DETAILED PROCEDURES Initial Request for MSBU Procedures Upon request of the procedures to establish an MSBU, Public Works will forward a copy of the “Guidelines and Procedures” booklet to the requestor. The request should be made to: Okaloosa County Public Works 1759 South Ferdon Blvd. Crestview, Florida 32536 (850)689-5772 The request must identify: • the area affected (e.g., community, subdivision or street) • the type of improvement involved (e.g., paving or drainage) • the type of district Unit contemplated (i.e., construction or street lighting) Application for UnitDistrict In order to proceed with establishing a Unitdistrict, interested homeowners must submit the following as the official request for consideration: 1. Scope of Services for the proposed improvement or construction. • Thoroughness in describing the desired scope of services is important as it is the key to the development of more accurate preliminary cost estimates. 2. A map depicting the proposed district Unit boundary. • Boundaries must be continuous and not split parcels or lots. Enclaves are not allowed if the reason is to remove a lot or lots because the property owner is not in favor of the establishment of the Unit.district. • The district Unit to be assessed does not necessarily include an entire subdivision if the entire subdivision does not materially benefit from the proposed action. • Districts Units may be established in unplatted residential areas where the proposed action benefits the property owners in a definable geographic 12 Packet Pg. 257  area. • Districts Units must contain a minimum of two distinct taxable (or platted) pieces of property. 3. Contact person and proposed liaison names, addresses and phone numbers. 4. $100.00 application fee made payable to the Board of County Commissioners, Okaloosa County. Application Review/Preliminary Engineering Report Upon receipt of the application for a MSBU, a letter may be mailed by U.S Postal first- class mail to each property owner advising of the application’s submittal and the imminent petition process. The District Unit Commissioner may request an informative meeting with the property owners to discuss the MSBU process. Upon request by the district Unit Liaison and with sufficient notice, Public Works is available to attend any community meetings concerning the establishment of the districtUnit. Notification to property owners of any County-sponsored meeting will be coordinated through Public Works. Public Works would appreciate the opportunity to review any correspondence relating to the establishment of the district Unit prior to circulation. Public Works will review the items submitted as part of the application to confirm that the information is complete. The application will then be forwarded to appropriate departments for review of the scope of work and plat information. Preliminary engineering is required for sidewalk and roadway/drainage construction or replacement. • All engineering and construction will be provided by County staff, contingent upon approval by the Board of County Commissioners, up to the financial limits as set forth by Florida State law. Projects exceeding the statutory limits or staffing capabilities of the County will be competitively bid out for design and/or construction. • All material costs will be funded by the MSBU. County staff will present any requests for County participation in capital projects to the Board of County Commissioners for consideration. Petition Submission The Board of County Commissioners has determined that a petition serves as an indicator of the amount of community interest for a proposed project. 13 Packet Pg. 258 The petition shall reflect the cost for preliminary engineering and the cost estimates for final engineering and construction, provided by the preliminary engineering report. The petition shall also reflect the appropriate reserves, contingencies, administrative fees and interest expense during the construction period. The petition shall be prepared with assistance from the Public Works Division and the District Unit Liaison. County staff will identify a date for petition return of 30-60 calendar days based upon target time frame for public hearing and upon length of time cost estimates will be valid. Petition Acceptance The petition, to be considered, must be signed by at least 66% of the current property owners (number of owners) representing at least 66% of the assessed properties (number of lots) within the proposed district Unit boundaries. • A property owner is the individual or group of individuals that own a parcel of land. • Okaloosa County Property Appraiser and Tax Collector data shall be used to determine eligible signatures of owners. All of the non-related current owners of a parcel or the designated trustee must sign the petition for the ownership and parcel to count towards the 66% requirements. • Once submitted, names may not be withdrawn from the petition. Upon return, County staff will review the petition for sufficiency. No petition will be accepted without the signatures of all property owners who would be required to dedicate right-of-ways or easements to the County. If the petition is accepted, Public Works will request that the Board of County Commissioners authorize a public hearing for consideration of the ordinance to establish the districtUnit. Please note that once the petition is accepted and a public hearing is authorized, the petition is not conclusive to the final determination by the Board of County Commissioners to proceed (or not) with the project. The final determination of the scope and feasibility of a project will be determined by Okaloosa County. Public Hearing When the proposed ordinance and all documents are in order and a public hearing date is scheduled, legal notices will be published. In addition, notification will be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the 14 Packet Pg. 259 proposed districtUnit. No public hearing will be scheduled unless all affected property owners have agreed to dedicate the necessary right-of-way to the County. At the public hearing, the Board of county Commissioners may consider comments, objections, and information relevant to the creation of the districtUnit. The County Commissioners may amend, enact, or deny the proposed ordinance. Implementation Final engineering plans are prepared by County staff for construction projects to include sidewalk, and roadway/drainage work. Property owners are responsible for material costs of any construction projects. County staff will perform construction work as approved by the Board of County Commissioners. • If recalculated project costs, using information derived from final engineering data, would represent an increase of 20% or more, an additional petition process will be required and an additional public hearing held. Notice of this public hearing will be published; in addition, notification will be mailed by U.S Postal first-class mail to all property owners. Final Public Hearing After construction is complete, all costs relating to the project will be compiled by Public Works. Public Works will request to schedule a Final Public Hearing to adopt the final assessment through a resolution or amending ordinance. The Public Hearing will be advertised and notification mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the districtUnit. If adopted, the Resolution or Amending Ordinance, including Final Assessment Liens, will be recorded in the Okaloosa County public records. Term of the repayment for construction costs may be determined as follows: Individual Assessment Amount Term $3,000 and up 10 years $2,500 to $2,999 8 years $2,000 to $2,499 6 years $1,500 to $1,999 4 years $1,000 to $1,499 3 years $ 500 to $ 999 2 years $ -0- to $ 499 1 year Final determination as to the terms of repayment will be made by the Board of County 15 Packet Pg. 260 Commissioners in conjunction with Public Works and the Okaloosa County Clerk of Courts. Annual Assessments are collected either through the Tax Collector of Okaloosa County, in the same manner through their inclusion on the billing of either municipal or Okaloosa County Water and Sewer utility billing or such other methods as approved by the Board of County Commissioners.as all other County taxes are collected or assessments will be reimbursed through municipal or Okaloosa County Water and Sewer utility billing. 16 Packet Pg. 261 DETAILED PROCEDURES, STREET LIGHTING DISTRICTSUNITS 17 Packet Pg. 262  STREET LIGHTING DISTRICTSUNITS DETAILED PROCEDURES Initial Request for MSBU Procedures Upon request of the procedures to establish an MSBU, Public Works will forward a copy of the “Guidelines and Procedures” booklet to the requestor. The request should be made to: Okaloosa County Public Works 1759 South Ferdon Blvd Crestview, FL 32536 (850) 689-5772 The request must identify: • the area affected (e.g., community, subdivision or street) • the type of improvement involved (i.e., street lighting) • the type of district Unit contemplated (i.e., street lighting) Application for DistrictUnit Application can be made by interested property owners for establishment of a new street lighting district Unit or changes or additions to an existing one. In order to proceed with establishing a new district Unit interested homeowners or property owners must submit the following as the official request for consideration: • $100.00 application fee (per street lighting districtUnit) made payable to the Board of County Commissioners, Okaloosa County. • Contact individual and proposed liaison names, addresses and phone numbers. • A copy of the cost estimate for streetlight improvements as prepared by the appropriate power provider. • Copy of a map with: o Proposed boundaries for the district Unit outlined. 18 Packet Pg. 263  o Boundaries must be continuous and not split parcels or lots. Enclaves are not allowed if the reason is to remove a lot or lots because the property owner is not in favor of establishment of the districtUnit. o Tracts for drainage, buffer zones, etc. are usually included in the Unitdistrict but not assessed for street lighting. o The district Unit to be assessed does not necessarily include an entire subdivision if the entire subdivision does not materially benefit from the proposed action. o Districts Units must contain a minimum of two distinct taxable (or platted) pieces of property. Petition Submission The Board of County Commissioners has determined that a petition may serve as an indicator of the amount of community interest for a proposed project. The petition process is not a requirement of Florida Law. Public Works will prepare a petition for distribution by the District Unit Liaison. Only petitions prepared by Public Works will be accepted. The petition will reflect the various charges included in calculating the assessments. The street lighting assessment will include: all costs associated with installation of the streetlights, as determined by the appropriate power provider, 5% administrative fees for collection of the assessments, and a reserve which totals 120% of the proposed yearly expenditures. Petition Acceptance The petition, to be accepted, must be signed by at least 51% of the current property owners (number of owners) representing at least 51% of property (number of lots or number of front feet, measured consistent with the method of assessment) within the district Unit boundaries. • A property owner is the individual or group of individuals that own a parcel of land. • In determining eligible signatures of owners, all of the non-related current owners of a parcel or the designated trustee must sign the petition for the ownership and parcel to count towards the 51% requirements. 19 Packet Pg. 264  • Once submitted, names may not be withdrawn from the petition. Upon return, Public Works will review the petition for acceptability, consulting other departments as appropriate. If the petition is acceptable, Public Works will request that the Board of County Commissioners schedule a public hearing for consideration of the ordinance to establish the district Unit or revisions to the ordinance for the existing district Unit to incorporate the changes. Please note that once the petition is accepted and a public hearing is authorized, the petition is no longer relevant to the final determination by the Board of County Commissioners to proceed (or not) with the project. The final determination of the scope and feasibility of a project will be determined by Okaloosa County. Public Hearing When the proposed ordinance and all documents are in order and a public hearing date is scheduled, legal notices will be published. In addition, notification will be mailed by U.S Postal first-class mail to all property owners listed on the tax roll within the proposed districtUnit. At the public hearing, the Board of County Commissioners may consider comments, objections, and information relevant to the creation of the districtUnit. The County Commissioners will enact or deny the ordinance. If the ordinance is enacted, appropriate Board authorization to record the Ordinance in the Recording Department, Okaloosa County Clerk’s Office, will be requested. Implementation Upon execution of the Ordinance by the Board, the local power provider can begin installation of the lights and poles to be put in service. Modifications to Existing Street lighting UnitsDistricts Modifications to street lighting districts Units may be requested by property owners within the existing districtUnit. Requests are made in writing to Public Works and must follow all procedures listed above beginning with the petition submission. Cost estimates, as provided by the appropriate power provider, for any modifications to an existing district Unit will be included in the petition. 20 Packet Pg. 265  APPLICATION AND DESIGNATION OF SPECIAL DISTRICTUNIT CONTACT/LIAISON INDIVIDUALS Primary Liaison for designation on petition and coordination during implementation of DistrictUnit: Name _________________________________________________ Street Address______________________________________________________ City/Zip Code_______________________________________________________ Phone Numbers – Day________________________ After Hours___________________ Back-up Liaison: Name _________________________________________________ Street Address______________________________________________________ City/Zip Code_______________________________________________________ Phone Numbers – Day________________________ After Hours___________________ Community, Subdivision or Street Name for the Project _______________________________________________ Type of Improvement (streetlighting, road paving, etc.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 21 Packet Pg. 266 22 Packet Pg. 267  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Task Order TO49 Amendment - HDR Engineers DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: A Task Order Amendment (attached) is required to reflect a reduction in the cost of HDR Engineers proposed work in Board approved Task Order TO49 (contract C06-1346-PW). BACKGROUND: A recent invoice from HDR Engineers indicated an exceedance of proposed Direct Costs estimated in the Task Order Proposal. The TO Proposal estimated $13,341.60 in Direct Costs and $10,000 in Subcontractor Costs. This Task Order Amendment will increase the Direct Cost estimate to $13,654.14 and decrease the estimated Subcontractor Costs to $9,687.46. This TO Amendment does not reflect a net cost increase to the County and no additional costs will be incurred on this TO. If approved, the actual cost of this TO will be approximately 25% below the authorized estimated cost. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends the Board authorize the Chairman to sign the Task Order Amendment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Foxwood Drainage Improvements Ph II DEPARTMENT: Public Works BCC DISTRICT: District 1 STATEMENT OF ISSUE: Public Works staff solicited for quotations for phase 2 of a 3 phase project to retrofit the existing storm-water drainage in the Foxwood Estates subdivision in Crestview. BACKGROUND: Bids were opened on August 1, 2013. Three bids were received with Gum Creek Farms, Inc being the lowest bidder. On September 17, 2013, the Board of County Commissioners approved the award to Gum Creek Farms, Inc. Work began on the project on January 1, 2014 and work was completed within the allotted time frame and slightly less than the original budgeted amount. Original amount was $259,850, the final payment puts us at $252,850, a reduction of $7,000. OPTIONS: Approve/Dissaprove RECOMMENDATIONS: Request approval of Final Payment in the amount of $14,447.50 to Gum Creek Farms, Inc for Drainage Improvements to Foxwood Ph II. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290 Packet Pg. 291  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Larry Williams SUBJECT: Morill Act Resolution (Land Grant Act) DEPARTMENT: County Extension BCC DISTRICT: All STATEMENT OF ISSUE: Staff is presenting to the Board of County Commissioners the Morrill Act in recognition of the 100th Anniversary of the Cooperative Extension Service. BACKGROUND: In 1862 President Lincoln signed the Morrill Act, also known as the “Land Grant Act”, donating to states tens of thousands of acres of public land to sell and invest the proceeds in an endowment fund that would provide support for colleges of Agriculture and Mechanical Arts, known as land-grant universities. The Smith-Lever Act of 1914 established the Cooperative Extension Service, a partnership between federal, state, and county governments, to connect the research, and information gathered by the land-grant universities with the general public through educational programs. OPTIONS: N/A RECOMMENDATIONS: Recognition only RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 292 Packet Pg. 293  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Grant Agreement for Tanglewood and Overbrook Stormwater Basin Improvements DEPARTMENT: Public Works BCC DISTRICT: 4 STATEMENT OF ISSUE: Request approval and acceptance of Grant Agreement No. S0967 with the Florida Department of Environmental Protection (FDEP) for improvements to the Tanglewood and Overbrook Stormwater Basins. This project is being funded in part by an appropriation from funds received the Deep Water Horizon Oil settlement. FDEP is contributing $414,432.00 towards the construction of this project. BACKGROUND: As a result of a settlement related to the Deep Water Horizon Oil Spill, FDEP has allocated funds to assist with stormwater improvement projects. FDEP staff has identified two projects from the Gap Creek Watershed Water Quality Study (performed in 2008) for funding with this agreement. The first of two projects is to make improvements to the Tanglewood Stormwater Basins. Plans call for side slope reconstruction/stabilization, control structure replacement and basin expansion. The second project will make improvements to the Overbrook retention area. At this site there will be a significant amount of basin expansion and control structure replacement. Funding provided from FDEP is required to be strictly utilized for project construction. To further expand the partnership, the Northwest Florida Water Management District (WMD) is serving as a partner in the project by performing all of the design and permitting aspects of both projects. Okaloosa County staff will perform all construction inspections and contract administration as our match to the project. Should construction costs exceed the grant limits, it would be the responsibility of the County to cover those costs. Staff has been diligent to work with FDEP and the WMD to develop a project design that will remain within the provided grant limits. Once the grant is fully executed by both FDEP and Okaloosa County and all permits are received, staff will advertise for construction bids. Both projects will be bid together with an anticipated construction duration of 120 days. The maximum amount to be provided by FDEP for construction is $414,432.00. OPTIONS: Authorize, or not authorize, the Chairman to execute Grant Agreement No. S0697 with FDEP to receive $414,432.00 from FDEP for Improvements to the Tanglewood and Overbrook Stormwater Basins. RECOMMENDATIONS: Authorize the Chairman to execute Grant Agreement No. S0697 Packet Pg. 294 with FDEP to receive $414,432.00 from FDEP for Improvements to the Tanglewood and Overbrook Stormwater Basins. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 295 Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306 Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Verizon Wireless Tower DEPARTMENT: Growth Management BCC DISTRICT: 1 DEVELOPMENT REVIEW: Consideration of a proposed 180 foot communications tower as submitted by Satya Acquisition Management, Inc. on behalf of Verizon Wireless. The property is located on Caveman Road, Crestview. The property is zoned Agriculture (AA) and has a future land use designation of Agriculture (AG). The subject lease area consists of 10,000 square feet. The overall parcel contains 428 acres more or less. STAFF FINDINGS: Pursuant to Section 2.20.081 Towers and Telecommunications Facilities, Land Development Code (LDC), the purpose of this section is to regulate the placement, construction, and modification of towers and telecommunications facilities. Per Section 2.01.04 (4) Permitted Uses, LDC, communication towers are a permitted use within the Agriculture zoning district. The applicant has provided evidence that no other communication towers or co-location facilities exist within a half-mile radius from the proposed site. The proposed communication tower will support three wireless carriers, one of which being the Okaloosa County Public Safety (medical & fire department) emergency communications equipment. The applicant has provided to staff the Federal Airways and Airspace Summary that indicates a no notice requirement to the Federal Aviation Administration (FAA). AVIATION ADVISORY COMMITTEE: Approved by the AAC on April 10, 2014. PUBLIC COMMENT/OPPOSITION: None to date. PLANNING COMMISSION: The Planning Commission voted unanimously to recommend approval at a meeting held April 10, 2014. MILITARY REPRESENTATIVE: No comment. STAFF POSITION: Staff has no objection to proposed communication tower. RECOMMENDATION: It is recommended that the Board approve the proposed tower. RECOMMENDED BY: Packet Pg. 319 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 320 Packet Pg. 321  ATTACHMENT - B 17-4N-23-0000-0001-0000 B IL L LU NDY OWENS RD RD SUBJECT PROPERTY Legend Parcel Lines Aerial Photo : Packet Pg. 322  ATTACHMENT - C 17-4N-23-0000-0001-0000 BIL L LU TIMBERLAND 3 NDY RD OWENS RD 266.632761 TIMBERLAND 4 TIMBERLAND 4 223.819183 70.596456 SINGLE FAMILY SPECIALTY FARMS RD 16.819303 PASTURELAND 2 59.223731 TIMBERLAND 4 TIMBERLAND 4 55.230003 159.969756 SINGLE FAMILY 1.165954 TIMBERLAND 4 190.107112 TIMBERLAND 4 117.751057 TIMBERLAND 4 146.82806 Existing Land Use Map : Packet Pg. 323  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Medicaid Amendment No. 6 and Task Order 28.6 DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve Amendment No.6 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services and Task Order No. 28 Amendment No. 6 for reimbursement of operating costs to Okaloosa County Transit (OCT). BACKGROUND: The Board approved the Commission for the Disadvantaged Medicaid Non- Emergency Transportation Program Agreement on January 20, 2009. Effective August 1, 2014 for Okaloosa County, the Florida Legislature established the Managed Medical Assistance (MMA) program as part of the Statewide Medicaid Care program in Part IV of Chapter 409, Florida Statutes. The MMA program requires Managed Care Organizations to provide covered services to Medicaid recipients enrolled in managed care plans. Not all Medicaid recipients are covered. The Commission for the Transportation Disadvantaged (CTD), through its Subcontracted Transportation Providers (STPs), will provide transportation to those excluded from the MMA. The attached Agreement is effective July 1, 2013 through August 31, 2014. The County will receive $21,097.00 for the month of July. The month of August will be paid using a per-member per-month (PMPM) rate for categories listed in the agreement. No Local Funds are required to receive Medicaid NET compensation from the CTD. Task Order No. 28 amendment No. 6 allows for the reimbursement of operating cost to OCT to provide NET services for Okaloosa County. RECOMMENDATION: The Department of Growth Management requests the Board to approve Amendment No.6 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services, and sign Task Order No. 28 Amendment No. 6 for reimbursement of operating costs to Okaloosa County Transit (OCT). RECOMMENDED BY:______________________________ Department Head APPROVED BY:____________________________________ County Administrator RECOMMENDED BY: Packet Pg. 324 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Willow Creek Phase I Re-plat DEPARTMENT: Growth Management BCC DISTRICT: 1 ISSUE: Willow Creek Plantation Phase I Re- Plat, a proposed re-plat of lot 10, Block “A” (as recorded in the Public Records of Okaloosa County, BK 25, PG 34) as submitted by Innerlight Engineering Corporation on behalf of Willow Creek Plantation of Crestview, LLC. The proposed re-plat consists of converting a platted residential lot to an amenity area due to the availability of existing infrastructure. Pursuant to 177.051, (2) FS…”any change in a plat shall be labeled a re-plat. The property is zoned Airport Compatibility .5 (AC-.5) and has a FLUM designation of Airport Compatibility .5 (AC-.5). The subject lot contains 0.68 acres more or less. The subject lot is located on Wayne Rogers Road, Crestview. PUBLIC COMMENT/OPPOSITION: No comments to date. MILITARY REPRESENTATIVE: No comments to date. STAFF FINDINGS AND RECOMMENDATIONS: Notwithstanding any other facts that may be presented to the contrary, the requested conversion of a residential lot to an amenity area is consistent with the Comprehensive Plan and Land Development Code. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 333 Packet Pg. 334 Packet Pg. 335  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Final Payment - R & E Farms Contract DEPARTMENT: Water and Sewer BCC DISTRICT: 3 STATEMENT OF ISSUE: OCWS staff requests BCC approval of a final payment, in the amount of $6,336.00, to R & E Farms LLC on contract CO9-1691-WS. BACKGROUND: Via the bidding process, Okaloosa County Water & Sewer entered into a contract with R & E Farms LLC in 2009. This contract was for biosolids removal and transportation from our Arbennie Pritchett Water Reclamation Facility to R & E Farms' land application site. The final payment on this contract is now due. This particular invoice, for $6,336.00 is for the billing period of March 2014, where 1,152 cubic yards were land applied. Thus, this will be the final payment on that contract. This final invoice, along with other pertinent information, is attached for your review. Moving forward into the future, staff bid out this commodity (Bid # WS21-14). R & E Farms was the lowest bidder meeting the specifications. On March 18, 2014, the BCC approved the bid award to R & E Farms LLC. Because the service was bid out and there are new prices, there is a new contract with R & E Farms LLC. Now that the final service has been provided, final payment is now due on the previous contract. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of a final payment, in the amount of $6,336.00, to R & E Farms LLC on contract C09-1691-WS. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Mid County Tank #4 - NWFWMD Grant Agreement, RFQ, and Review Committee DEPARTMENT: Water and Sewer BCC DISTRICT: 1 STATEMENT OF ISSUE: Staff requests that the Board of County Commissioners (BCC) approve and authorize the Chairman to execute the Grant Agreement between the County and the Northwest Florida Water Management District (NWFWMD). This is a $1,250,000 grant (via NWFWMD's Water Supply Development Community Assistance Initiative) to go towards the construction of Mid County Tank #4, in which the total project cost is estimated at $2,700,000. OCWS and Purchasing staff also request permission to move forward with a qualifications based selection process for a contract with an engineering consultant for the same project to serve as the project engineer and owner's representative. BACKGROUND: In June 2011, staff went through a Needs Analysis, producing a list of projects that were necessary, but unfunded due to economic constraints. That final document included a list of projects, one of which was the Bob Sikes Water Tank. OCWS currently has a 1.25 million-gallon ground storage tank, located northwest of the Bob Sikes runway. This tank serves the potable water system, but the primary reason is to maintain a large volume of water for fire suppression of the hangars in the Bob Sikes Industrial Park. The current tank is sized per the insurance requirements of BAE and L-3 Communications. For the Industrial Park to continue to develop, a new large capacity water tank is needed. Additionally, the existing Airport Tank cannot be taken out of service for maintenance because it is the only elevated tank in the Mid County Service Area upper pressure zone. Since June 2011, this Bob Sikes Elevated Water Tank (AKA "Mid County Tank #4) has been placed in our 5-year Capital Improvement Plan (CIP). In October 2014, staff submitted an application for a NWFWMD grant application via the Water Supply Development Community Assistance Initiative. The application was for $1,250,000, which is estimated to be half of the construction cost of a new elevated 1 million gallon per day (MGD) hydro pillar tank. The tank would be similar to our Live Oak & Oddfellow Tanks, constructed in the mid-2000s. The application did not require a signature and was submitted online. This application is attached for your review and approval. In February 2014, staff received notice (attached) from NWFWMD that the project was approved for funding by the District's Governing Board in the amount of $1,250,000. The resulting Grant Agreement has since been through County Contract Review, both of which are attached. The Grant Agreement is per staff's application for the construction of a 1 MGD elevated water tank, referred to as Mid County Tank #4. This funding agreement expires 24 months from the date it's executed. Attachment 1 (Scope of Work) shows an anticipated Packet Pg. 373 schedule and funding breakdown. Upon execution of the Grant Agreement, staff would immediately begin moving forward with land acquisition and then design. As such, staff is requesting that the BCC authorize staff to negotiate with property owners, obtain an appraisal and bring back to the BCC a contract to purchase real estate. OCWS and Purchasing staff would also like to begin the process of obtaining an engineering consultant to serve as the project engineer and owner's representative, via the formal qualifications-based selection process. If authorized by the Board, OCWS staff will work with Purchasing staff to formulate a Request for Qualifications (RFQ) to begin the formal selection process. In the State of Florida per the Competitive Consultants Negotiations Act (CCNA), the selection criteria for the award of engineering contracts are qualifications based. Staff also recommends the following Review Committee to evaluate the statements of qualifications received and bring back a recommendation to the Board, regarding which firm to enter a contract with: Zan Fedorak or designee - Purchasing Manager (non-voting member to oversee) Nathan Boyles - Board of County Commissioners, Water & Sewer Liaison Jeff Littrell - Water & Sewer, Director Mark Wise - Water & Sewer, Deputy Director Dale Brazel - Water & Sewer, Water Operations Supervisor Clay Simmons - Public Works, Road Division Manager OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Grant Agreement with the Northwest Florida Water Management District for $1,250,000 of funding for the Mid County Tank #4. Staff requests that the BCC authorize the Chairman to execute the Grant Agreement and any future grant documents. Staff also requests BCC approval of the original grant application and Review Committee and to authorize staff to move forward with the following: 1) land acquisition negotiations, 2) land appraisal(s), 3) Engineering RFQ. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377 Packet Pg. 378 Packet Pg. 379 Packet Pg. 380  RECEIVED MAR 101014 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number: 15 I Contractor/Lessee Name: I\J \vJ FL 1}JCLo&. 1Y"YöJ Ti5k3rant Funded: YES NO_..... Purpose fl' Cnii 1 Date/Term: c2 L1 ni&,_LL, 4EcL& Al 1. X GREATER THAN $50,000 ___0 1) Amount-co IA 2. GREATER THAN $25,000 Department: k-) 3 . LII $25,000 OR LESS Dept. Monitor Name: fLL / Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements mt: Date: Purch in Dir coro(Designee Risk Management Review Approved as ri Date: 3 Risk/cia nager or designee County Attorney Review p roved as written: Date: - ____________ ey . Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 381 Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Defense Infrastructure Grant Phase 4 (DIG) Agreement between Okaloosa County and Enterprise Florida DEPARTMENT: Water and Sewer BCC DISTRICT: 1 STATEMENT OF ISSUE: Staff requests that the Board of County Commissioners (BCC) approve and authorize the Chairman to execute the Defense Infrastructure Grant Agreement between the County and the Enterprise Florida Inc. This $200,000 grant is for land acquisition of a Shoal River buffer, which benefits both the Air Force (Duke Field flight path) and Okaloosa County (watershed protection for future water supply). BACKGROUND: The attached agreement is indirectly related to future water supply planning for Okaloosa County. This agreement further formalizes the partnership between the County, the state (Enterprise Florida Inc.), and Eglin AFB. These entities have the same objective of being protective of the environment, specifically north of Duke Field and south of Interstate 10. Because of Duke Field’s flight path, Eglin would like to limit development in this area and create a natural buffer. Specifically, sound attenuation is an issue that would affect the public, and light pollution is an issue that would affect the various military missions at Duke Field. This buffer area is in the same vicinity that the Board and OCWS have been committed to utilizing for future water supply. We are currently at the land acquisition stage, in order to secure land to be used for an offline reservoir, water treatment plant, wetlands mitigation, and associated infrastructure such as pipelines, pump stations, an intake structure, and the needed utilities. Land acquisition for the reservoir, water treatment plant, and other related infrastructure will be a separate transaction from the Shoal River Buffer Land Acquisition (because of other funding restrictions). An example would be the Readiness and Environmental Protection Initiative (REPI). For the Shoal River Buffer Land Acquisition funded by DIG (Defense Infrastructure Grant) and REPI, the benefit to the County is that the land acquired with these funds can be used for expanded watershed protection for future water supply, as well as additional acreage for wetlands mitigation, access, and utilities. In November 2010, the BCC approved and executed the first DIG for $500,000. In November 2011, the BCC approved and executed another DIG for $200,000. In December 2012, the BCC approved and executed the third DIG for $200,000. The current agreement under consideration is for further DIG funding in an amount not to exceed $200,000 to be used for a land purchase for buffering, as described above. This funding will be utilized as Okaloosa County’s “match” with the recent $200,000 REPI Phase 4 funding, which was recently approved by the BCC on 4/15/2014 and soon to be executed by the U.S. Air Force. As staff presented at the 12/3/2013 BCC meeting, the Shoal River Buffer Land Acquisition will be funded from four (4) REPI grants (now consolidated into the Cooperative Agreement) and Packet Pg. 400 three (3) DIGs (excludes DIG Phase 1). Staff is planning on presenting the BCC with an overall update on the status of land acquisition for the Future Water Supply Program at the 5/20/2014 BCC Meeting. The proposed Agreement is attached, along with the County Contract Review Coordination Sheet and the following exhibits: Exhibit A - Grant Application Exhibit B - Schedule of Activities Exhibit C - Award Announcement OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Defense Infrastructure Grant Agreement with Enterprise Florida Inc. for $200,000 of funding for the Shoal River Military Installation Buffer Project. Staff requests that the BCC authorize the Chairman to execute the Grant Agreement and any future grant documents during the term of this grant. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 401  Agreement #: DIG 14- DEFENSE INFRASTRUCTURE GRANT AGREEMENT THIS DEFENSE INFRASTRUCTURE GRANT AGREEMENT (together with any written amendment hereto that hereafter may be executed and delivered by the parties, this “Agreement”) is made and entered into as of this ______ day of ____________, 2014 by and between ENTERPRISE FLORIDA, INC., a Florida corporation not for profit (“EFI”), and Okaloosa County (the “Grantee”). WHEREAS, the Legislature of the State of Florida has appropriated funds from Specific Appropriations in the 2013 General Appropriations Act to provide grants for communities to fund local infrastructures projects (e.g. construction, land purchases, easements) having a positive impact on an installation’s military value (the “Grant Program”), and WHEREAS the Department of Economic Opportunity (DEO) has assigned responsibility for this program to EFI and EFI has selected the grant recipients (Exhibit C - Award Announcement), through a competitive RFP process; and WHEREAS, the Grantee is an organization eligible to receive funding under the Grant Program; and WHEREAS, the parties desire to enter into this Agreement, whereby the Grantee shall be awarded grant funding under the Grant Program, as provided herein, for the purpose or project (the “Project”) described in the application that the Grantee submitted to EFI for this purpose, a copy of which is attached hereto as Exhibit A (the “Grant Application”); NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. PARTIES: The Parties and their respective addresses for purposes of this Agreement are as follows: EFI: Heather Cave Program Manager, Military & Defense Enterprise Florida, Inc. 1030 East Lafayette Street Suite 9 Tallahassee, Florida 32301 (850) 298-6640 (850) 878-4578(fax) hcave@eflorida.com Grantee: Charles K. Windes, Jr., Okaloosa County Board of County Commissioners Contracts & Grants 1804 Lewis Turner Blvd. Ste 206 Ft. Walton Beach, FL 32547 (850) 651-7200 ext 4381 meubanks@clerkofcourts.cc 2. AGREEMENT MANAGERS: The parties each hereby appoint an Agreement Manager to facilitate the terms of this Agreement. All written approvals referenced in this Agreement must be obtained from the Parties’ Agreement Managers or their designees. The DIG Agreement Manager is: Heather Cave, Manager, Military & Defense Page 1 of 13 Packet Pg. 402 Programs who may be reached at (850) 298-6640. The Contractor Agreement Manager is Marcella B. Eubanks, who may be reached at (850) 651-7200 ext 4381 3. TERM: The term of this Agreement shall commence as of the date of this Agreement and shall continue until the Final Report pursuant to Paragraph 12 is accepted by EFI. 4. GRANT FUNDS: Pursuant to the terms of this Agreement, EFI shall pay to the Grantee from the Grant Program an amount equal to, two hundred thousand dollars ($200,000) or the amount actually expended by the Grantee on the Project (in total or any part thereof, the “Funds”). In consideration of such grant, Grantee agrees as follows: a. The Funds shall be expended solely for the purpose of the Project and the accomplishment of the Activities, as provided by Paragraph 5, or for the reimbursement of the Grantee’s own funds theretofore expended for the same purpose. Unless specifically authorized in the Schedule of Activities, the Grantee shall not use the Funds for any of the following expenses: (1) salaries of Grantee’s employees; (2) travel or incidental costs; (3) lobbying the Legislature, the Courts, or any state agency of the State of Florida; (4) administration of the Project; or, (5) any activity inconsistent with Section 216 Florida Statutes, relating to fixed capital outlay. (6) Contract audit costs b. Any Funds not expended on the Project will be forfeited to the State of Florida. c. Any expenditure in connection with the Project that exceeds the total amount of the Funds shall be the sole responsibility of the Grantee. Unless EFI otherwise agrees in its discretion, Grantee shall be required to complete the Project even if it must expend its own funds to do so. 5. SCOPE OF WORK: If the amount of the grant award matches the project application the Application Schedule of Activities shall apply. If the grant amount was modified by the award committee, the Grantee shall deliver to EFI a Schedule of Activities in which is described each activity to be performed by the Grantee under this Agreement (individually, an “Activity”; collectively, the “Activities”) within sixty (60) days after the date this Agreement is executed by both parties. These Activities shall support the purpose of this grant. The purpose of the grant is, “Shoal River Military Installation Buffering Project.” Upon EFI’s receipt and approval of the schedule, the schedule will be attached hereto as Exhibit B (the “Schedule of Activities”). The Grantee shall perform and accomplish each Activity set forth in the Schedule of Activities on or before the respective due date of such Activity indicated therein. The Schedule of Activities at any time in effect may be revised from time to time for the purpose of this grant in accordance with the following procedures: a. Grantee shall provide a revised Schedule of Activities that provides an update on all activities completed and initiated including any reimbursement requested. A Proposed Schedule of Activities will indicate new activities, due dates and budget adjustments. b. Within thirty (30) days after receiving any such Proposed Schedule, EFI shall notify the Grantee of its decision, in EFI’s absolute discretion, either to adopt the Proposed Schedule or not to adopt the Proposed Schedule. If in its absolute discretion EFI adopts the Proposed Schedule as submitted by the Grantee, it shall notify the Grantee in writing of its decision and from the date Page 2 of 13 Packet Pg. 403  of such notice the Proposed Schedule shall become the Schedule of Activities under this Agreement and shall be attached to this Agreement as a REVISED Schedule of Activities. If in its absolute discretion EFI elects not to adopt the Proposed Schedule, or if EFI fails to give Grantee written notice within such thirty (30) day period, the current Schedule of Activities shall continue to be the Schedule of Activities. c. The Schedule of Activities and any Proposed Schedule may incorporate by reference the Activities indicated on a work plan, schedule, or other document prepared by the Grantee or any other person or entity, provided that it contains the information required by this Paragraph 5. d. The state expects no more than a three year execution term; grantees will have three years from the date of the contract execution to complete their project. Contract term extensions will be evaluated on a case by case basis. 6. INITIAL DELIVERABLES and DISBURSEMENT: Upon EFI’s receipt and approval of the initial deliverables consisting of the Schedule of Activities, pursuant to Paragraph 5, EFI shall pay to the Grantee the initial disbursement in respect of the Funds an amount equal to one quarter of the grant amount one hundred twenty-five thousand dollars ($125,000). The initial disbursement may be made within 90 days of receipt of the initial deliverables. 7. STATUS REPORT: Until completion of the Project, the Grantee shall deliver to EFI quarterly project status reports (each, a “Status Report”) as follows: a. Grantee shall deliver a Status Report to EFI on or before the tenth (10th) day following the last day of each Reporting Quarter during the term of this Agreement even if there are no activities to report on. As used in this Agreement, a “Reporting Quarter” shall mean a quarter of the Fiscal Year that begins on July 1 with the first quarter ending on September 30. Report schedule is: For activity in months of: Status Report due by : Jan, Feb, Mar April 10 Apr, May, June July 10 Jul, Aug, Sept October 10 Oct, Nov, Dec January 10 If the 10th is not a business day, the report is due the next business day. b. Each Status Report shall outline the Grantee’s progress in completion of the Project during the Reporting Quarter for which the Status Report is delivered. Including the format provided by EFI for sections (1) – (6), it shall specifically include the following information: (1) A list of the Activities indicated in the Schedule of Activities to be completed during the Reporting Quarter and that actually were completed during the Reporting Quarter (“Completed Scheduled Activities”). For each Completed Scheduled Activity, the Status Report shall indicate the date of completion and the actual expenditures in relation thereto for which disbursement of Funds is requested. Attached to the Status Report, and clearly labeled, shall be evidence that each Completed Scheduled Activity was completed as indicated in the Status Report, which evidence may include copies of reports, statements, photographs, or any other appropriate documentation; (2) A list of the Activities indicated in the Schedule of Activities to be completed during the Reporting Quarter for which progress toward completion was made but that were not completed during the Reporting Quarter (“Partially Completed Scheduled Activities”). For each Partially Completed Scheduled Activity, the Status Report shall indicate as a percentage the Grantee’s progress in completion and shall describe briefly the reasons why the activity was not completed. The Status Report also shall indicate the actual expenditures in relation to each Partially Completed Scheduled Activity for Page 3 of 13 Packet Pg. 404 which disbursement of Funds is requested. Attached to the Status Report, and clearly labeled, shall be evidence of the Grantee’s progress in completion of the Partially Completed Scheduled Activity, which evidence may include copies of reports, statements, photographs, or any other appropriate documentation; (3) A list of Activities indicated in the Schedule of Activities to be completed during the Reporting Quarter for which no progress was made toward completion during the Reporting Quarter (“Incomplete Scheduled Activities”). For each Incomplete Scheduled Activity, the Project Status Report shall briefly describe the reasons why no progress was made toward completion of such Activity during the Reporting Quarter; (4) A list of Activities completed during the Reporting Quarter that were not indicated in the Schedule of Activities to be completed during the Reporting Quarter (“Completed Unscheduled Activities”). For each Completed Unscheduled Activity, the Status Report shall indicate the date of completion and the actual expenditures in relation thereto for which disbursement of Funds is requested. Attached to the Status Report, and clearly labeled, shall be evidence that each Completed Unscheduled Activity was completed, which evidence may include copies of reports, statements, photographs, or any other appropriate documentation; (5) A summary of the Grantee’s actual expenditures related to the Project during the Reporting Quarter, and for which disbursement of Funds has been received or is to be requested, compared to the anticipated expenditures for the Reporting Quarter as indicated in the Schedule of Activities; (6) A summary of the Grantee’s actual expenditures related to the Project since the date of this Agreement, and for which disbursement of Funds has been received or is to be requested, compared to the anticipated expenditures since the date of this Agreement as indicated in the Schedule of Activities; (7) To the extent the same is material, a summary and explanation of any unanticipated changes among the Grantees, subcontractors, and other participants involved in the Project; and (8) A summary and explanation of any other material changes that may affect the outcome or commercial potential of the Project. (9) A report on the use of Women and Minority Vendors as described in Paragraph 18. 8. INVOICE: With each Status Report that includes expenditures for reimbursement, the Grantee shall deliver to EFI an invoice, accompanied by a signed and dated Compliance Certification Form, (provided by EFI), that includes the following information: a. All expenditures related to the Completed Scheduled Activities for which disbursement of the Funds is requested; b. All expenditures related to the Partially Completed Scheduled Activities for which disbursement of the Funds is requested; c. All expenditures related to Completed Unscheduled Activities for which disbursement of the Funds is requested; d. any other unreimbursed expenditures related to Activities completed in prior Reporting Quarters or otherwise for which disbursement of the Funds is requested; and Page 4 of 13 Packet Pg. 405  e. detailed receipts or documentation for all expenditures. 9. DISBURSEMENT OF FUNDS: After receiving the Status Report, invoice and Compliance Certification Form and approval of the same, EFI shall disburse to the Grantee an amount equal to the cumulative amount of unreimbursed expenditures for Completed Scheduled Activities indicated therein, provided that EFI shall be required to disburse no more than the amount of anticipated expenditures related to each Completed Scheduled Activity indicated on the Schedule of Activities. Within EFI’s absolute discretion, EFI also may disburse to the Grantee an amount equal to or less than one or more of the following: a. the cumulative amount of unreimbursed expenditures for Partially Completed Activities indicated in the Invoice; b. the cumulative amount of unreimbursed expenditures for Completed Unscheduled Activity; or c. the amount of unreimbursed expenditures for Completed Scheduled Activities that exceeds the anticipated expenditures related thereto as indicated in the Schedule of Activities d. any other unreimbursed expenditures related to Activities completed in prior Reporting Quarters or otherwise related thereto as indicated in the Schedule of Activities. With each disbursement of Funds, EFI shall deliver to the Grantee a statement indicating the amount of Funds disbursed in relation to items (a) through (d) above. If the disbursement of Funds is less than the invoice amount EFI shall deliver to the Grantee a statement indicating the amount of Funds disbursed in relation to the Completed Scheduled Activities, the Partially Completed Scheduled Activities, the Completed Unscheduled Activities, and any other Activities and purposes. 10. FINAL DISBURSEMENT: Notwithstanding anything herein to the contrary, EFI shall release final Grant Funds of Two Thousand dollars ($2,000) or Ten percent (10%) whichever is less upon EFI’s receipt and acceptance of the Final Project Report required by Paragraph 12. The acceptance of final payment, and delivery of the Final Audit Report required in Paragraph 13, under this Agreement, or the acceptance of final payment upon early termination hereof, shall constitute full and complete release of EFI by the Grantee from any and all claims, demands, and courses of action whatsoever. 11. AVAILABILITY OF GRANT FUNDS: EFI’s obligations under this Agreement are contingent upon the continued availability to EFI of legislatively appropriated funds from the Grant Program in the amount known to EFI at the time this Agreement is executed, which amount may be used in support of this Agreement. The determination whether funds are available for the purposes of this Paragraph shall be made by EFI in its absolute discretion. 12. FINAL PROJECT REPORT: Grantee shall submit a Final Project Report within forty-five (45) days following Grantee’s completion of the Activities or termination of the grant agreement. Final disbursement shall be made only after EFI has approved the Final Project Report, which shall include the following information: a. a certification that the Project, including all of the Activities, has been completed in compliance with the terms and conditions of this Agreement; b. a certification that the Project meets state and local construction standards, as applicable; c. the total amount of Funds received from EFI pursuant to this Agreement; Page 5 of 13 Packet Pg. 406  d. the total amount of funds received from other sources in relation to the Project; e. the total amount of Project expenditures paid or reimbursed from the Funds; and f. an explanation of any material changes in circumstances that may affect the outcome or commercial potential of the Project. 13. FINAL AUDIT REPORT: Grantee shall inform the Agreement Manager of the type of audit that will be delivered at the end of the agreement. a. Within forty-five (45) days following the completion of all of the Activities or termination of the grant agreement, the Grantee shall cause there to be prepared at the Grantee’s expense and delivered to EFI a final audit report of an independent certified public accountant (or a firm thereof) licensed to practice in the State of Florida, stating the professional opinion that the Grantee has complied with this Agreement (the “Final Audit Report”). b. In lieu of providing the Final Audit Report in such manner, if the Grantee has an annual audit by an independent certified public accountant (or a firm thereof) licensed to practice in the State of Florida, or if the Grantee has a state single audit or state project-specific audit pursuant to Section 215.97, Florida Statutes 2009 (the “Single Audit Act”), prepared for the fiscal year in which this Agreement concludes, the Grantee may provide to EFI at the time when such audit is completed (at any rate, within 120 days following the end of such fiscal year of the Grantee) a report stating the professional opinion that the Grantee has complied with this Agreement. 14. FLORIDA SINGLE AUDIT ACT: The Grantee acknowledges that, by entering this Agreement, it is a “sub-recipient” within the meaning of the Florida Single Audit Act, and it is subject to the provisions thereof, as well as the rules of the Executive Office of the Governor of the State of Florida, the Comptroller of the State of Florida, and the Auditor General of the State of Florida related thereto. For that reason: a. the Grantee shall allow EFI, DEO, the Comptroller, the Offices of the Chief Inspector General, and the Auditor General access to the Grantee’s records and the Grantee’s independent auditor’s working papers as necessary to comply with the requirements of the Florida Single Audit Act; b. the Grantee shall notify EFI if it becomes subject to a state single audit or project-specific audit pursuant to the Florida Single Audit Act; and c. the Grantee shall comply with the other requirements of the Florida Single Audit Act including providing to EFI a copy of every fiscal year audit conducted during the term of this Agreement. d. Grantee is subject to the requirements under Catalog of State Financial Assistance (CSFA) number 40.003 Defense Infrastructure Grants CSFA number. For information regarding the Florida Single Audit Act, including the CSFA, Grantee should access https://apps.fldfs.com/fsaa . 15. AUDIT RECORDS: The Grantee shall retain and maintain all records and make such records available for an audit as may be requested. Records shall include independent auditor working papers, books, documents, and other evidence, including, but not limited to, vouchers, bills, invoices, requests for payment, and other supporting documentation, which, according to generally accepted accounting principles, procedures and practices, sufficiently and properly reflect all program costs expended in the performance of this Agreement. The records shall be subject at all times to inspection, review, or audit by state personnel of Page 6 of 13 Packet Pg. 407 DEO, Office of the Auditor General, Chief Financial Officer, Office of the Chief Inspector General, or other personnel authorized by EFI and copies of the records shall be delivered to EFI upon request. a. Grantee agrees to comply with the audit requirements of Section 215.97, Florida Statutes, and those found in Exhibit D b. Expenditures of State funds in accordance with this agreement shall be in compliance with laws rules, regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures found at http://www.myfloridacfo.com/aadir/reference_guide/ c. This agreement may be charged only with allowable costs resulting from obligations incurred during the term of the agreement. Any balance of unobligated cash that has been advanced or paid that is not authorized to be retained for direct program costs in a subsequent period must be refunded to the EFI. 16. PUBLIC ACCESS TO RECORDS: Pursuant to Section 287.058(1)©, F.S., the Grantee shall allow public access to all documents, papers, letters or other materials made or received by Grantee in conjunction with this Agreement, unless the records are exempt from Section 24(a) of Article 1 of the State Constitution and subsection 119.07(1), F.S. It is expressly understood that EFI may unilaterally cancel this Agreement for the Grantees refusal to comply with this provision. 17. RECORDS RETENTION: The Grantee shall retain all grant records and shall ensure the retention of its independent auditor’s working papers for a period of seven (7) years from the date of submission of the final project report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the seven (7) year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) years period, whichever is later. 18. WOMEN AND MINORITY VENDORS: The Grantee is encouraged to use small businesses, including minority and women-owned businesses as subcontractors or sub-vendors under this Agreement. The directory of certified minority and women- owned businesses can be accessed from the website of the Department of Management Services, Office of Supplier Diversity. The Grantee shall report on a quarterly basis its expenditures with minority and women-owned businesses. The report shall contain the names and addresses of the minority and women-owned businesses; the aggregate dollar figure disbursed that quarter for each business; the time period; type of goods or services; and the applicable code. If no expenditures were made to minority or women-owned businesses, the Grantee shall submit a statement to this effect. 19. GRANT APPLICATION: The Grantee represents and warrants that the information set forth in the Grant Application, attached here as Exhibit A, is true, correct, and complete in all material aspects. 20. FUTURE MAINTENANCE: Grantee agrees to be responsible for future maintenance expenses and other expenses associated with the Project, if any, after the conclusion of this Agreement, unless and until future maintenance is transferred to another entity. 21. COORDINATION: When reasonable, the Grantee shall coordinate with other components of the state and local development systems of the State of Florida and avoid duplication of existing state and local services and activities provided in Florida. 22. INSURANCE: Page 7 of 13 Packet Pg. 408 Grantee represents they have and will maintain during the term of this contract all insurance required by state, local and federal agencies. 23. SECURITY INTEREST: To the extent required by Section 287.05805, Florida Statutes, if any part of the Funds shall be used for the purchase or improvement of real property, the Grantee shall grant to the State of Florida a security interest in the property at least equal to the amount of the Funds, such security interest to continue at least five (5) years from the date of purchase or completion of the improvement. No separate instrument shall be required in order for the Grantee to grant such security interest to the State of Florida. 24. PROMOTIONAL MATERIALS: Advertisements, signs, and other promotional materials funded by this Agreement shall include reference and credit to EFI. 25. INDEPENDENT CONTRACTOR: The Grantee is acting as an independent contractor and not as EFI’s employee in the performance of this Agreement. The Grantee acknowledges that EFI is not responsible for withholding and filing national or state taxes or other payroll withholdings on behalf of the Grantee. The Grantee further acknowledges that neither the Grantee nor the employees of the Grantee will participate in or receive any employee benefits, including health insurance, retirement benefits, 401(k) plan, or worker’s compensation benefits provided through EFI. 26. INDEMNIFICATION: Each party hereto agrees to defend, indemnify and hold the other harmless, to the extent allowed under Section 768.28, F.S., from all claims, loss, damage and expense, including attorneys' fees and costs and attorneys' fees and costs on appeal, arising from the negligent acts or omissions of the indemnifying party's officers, employees, contractors and agents related to its performance under this Agreement. Counsel selected by the indemnifying party shall be reasonably satisfactory to the indemnified party. This provision does not constitute a waiver of either party's sovereign immunity or extend either party's liability beyond the limits established in Section 768.28, F.S. Additionally, this provision will not be construed to impose contractual liability on either party for underlying tort claims as described above beyond the limits specified in Section 768.28, F.S. 27. JURISDICTION: With respect to its interpretation, construction, effect, performance, enforcement, and all other matters, this Agreement shall be governed by, and be consistent with, the whole law of the State of Florida, both procedural and substantive. Any and all litigation arising under this Agreement shall be brought in the appropriate State of Florida Court in Orange County, Florida 28. NO PLEDGE OF CREDIT: The Grantee has no authority to, and shall not, pledge the credit of EFI, DEO, or the State of Florida, or purport to make EFI, DEO, or the State of Florida a guarantor of payment or surety for any Agreement, debt, obligation, judgment, lien or any form of indebtedness. 29. COMPLIANCE WITH LAW: The Grantee agrees that all acts to be performed by it in connection with this Agreement shall be performed in strict conformity with all applicable local, state, and federal laws and regulations. 30. SUBCONTRACTS: Any and all contracts that Grantee executes with a person or organization under which such person or organization agrees to perform economic development services or similar business assistance services on behalf of Grantee, shall include provisions requiring that such person or organization report on performance, account for proper use of funds provided under the contract (including the provision of audit rights pursuant to Paragraphs 13, 14 and Exhibit D when applicable), coordinate with other components Page 8 of 13 Packet Pg. 409 of state and local economic development systems and avoid duplication of existing state and local services and activities. Any and all contracts that Grantee executes with a person or organization shall include provisions whereby Grantee and the subcontractors agree to abide by all local, state and federal laws. Grantee shall responsibly and prudently manage all public and private funds received and ensure that the use of such funds is in accordance with all applicable laws, bylaws or contractual requirements. 31. PATENTS, COPYRIGHTS AND ROYALTIES: If any discovery or invention arises or is developed in the course or as a result of work or services performed under this Agreement, or in any way connected with this Agreement, the Grantee shall refer the discovery or invention to EFI to determine whether patent protection will be sought in the name of the State of Florida. Additionally, in the event that any books, manuals, films, or other copyrightable materials are produced, the Grantee shall notify EFI. 32. NON-DISCRIMINATION; ANTI HARRASSEMENT: The Grantee shall not discriminate unlawfully against any individual employed in the performance of this Agreement because of race, religion, color, sex, physical handicap unrelated to such person’s ability to engage in this work, national origin, ancestry, or age. Grantee shall provide a harassment-free workplace, with any allegation of harassment to be given priority attention and action. 33. PUBLIC ENTITY CRIME LSIT; DISCRIMINATORY VENDOR LIST: To the extent required by the Florida Statues 287.134(3)(a), the Grantee acknowledges notice of the requirements of Sections 287.134(2)(b), Florida Statutes. To its knowledge, the Grantee has not been placed on the discriminatory vendor list described by Section 287.134, Florida Statutes. To the extent required by Florida Statutes 287.133(2)(a), the Grantee affirms that it is aware of the provisions of Florida Statutes 287.133(2)(b). Grantee affirms that at no time has it been convicted of a Public Entity Crime and agrees that any such conviction during the term of this Agreement may result in termination of this Agreement. 34. UNAUTHORIZED ALIENS: EFI shall consider the employment by any Grantee or subcontractor of unauthorized aliens as described by Section 274A(e) of the Immigration and Nationalization Act cause for termination of this Agreement. 35. LOBBYING: Grantee shall not sue any funds received pursuant to this Agreement for lobbying the Florida Legislature, the judicial branch or any state agency. 36. FAILURE OF SATISFACTORY PERFORMANCE: EFI’s obligation to pay the Funds to Grantee hereunder is contingent upon EFI’s receipt when due and approval of all Status Reports, Invoices, and other reports required under this Agreement, the Grantee’s satisfactory completion of the Activities, and the satisfactory performance of the Grantee’s obligations under this Agreement, as determined by EFI in its reasonable discretion. EFI may terminate this Agreement, or reduce the amount of the Funds, at any time for the Grantee’s breach of any term herein or failure to provide satisfactory performance hereunder, as determined by EFI, without warning or notice. 37. NOTICES: All notices between the parties provided for herein shall be by either confirmed facsimile transmission, confirmed electronic mail, business mail service, or certified mail, return receipt requested, delivered to the following address of each party: Marcella B. Eubanks 1804 Lewis Turner Blvd. Ste 206 Ft. Walton Beach, FL 32547 38. WAIVER: Page 9 of 13 Packet Pg. 410 No failure or delay on the part of EFI in exercising any power or right under this Agreement and no course of dealing or course of performance between EFI and the Grantee shall operate as a waiver thereof, nor shall any single or partial exercise of any such power or right preclude any other or further exercise thereof or the exercise of any other power or right. No notice to or demand on the Grantee in any case shall entitle it to any notice or demand in similar or other circumstances. 39. MODIFICATION: This Agreement may not be altered, modified, or changed in any manner, except pursuant to a written agreement executed and delivered by each of the parties. Modification of the grant purpose or goals must be approved by EFI. Additionally, any such modification, amendment or change shall be effective on the date of delivery or such later date as the parties may agree therein. 40. COMPLETE AGREEMENT: This Agreement, with all exhibits hereto, constitutes the entire agreement between the parties and supersedes all agreements representations, warranties, statements, promises and understandings, whether oral or written, with respect to the subject matter, and neither party shall be bound by any oral or written agreements, representations, warranties, statements, promises, or understandings not specifically set forth in this Agreement. 41. COUNTERPARTS: This Agreement may be executed in counterparts and shall be of the same force and effect as if all parties had executed one copy of the Agreement. In addition, to facilitate completion and execution of the Agreement, faxed signatures shall be of the same force and effect as original signatures. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the day and year first above written. “EFI” “GRANTEE” ENTERPRISE FLORIDA, INC. __________________________ ________________________________ Gray Swoope Charles K. Windes, Jr., Chairman, Board of County Commissioners President, CEO Printed: __________________________ Or – Designee Title: Date_____________________ Date ____________________________ Page 10 of 13 Packet Pg. 411  EXHIBIT LIST FOR DEFENSE INFRASTRUCTURE GRANT AGREEMENT Exhibit A Grant Application Exhibit B Schedule of Activities Exhibit C Award Announcement Exhibit D Special Audit Requirements Page 11 of 13 Packet Pg. 412  EXHIBIT D SPECIAL AUDIT REQUIREMENTS The administration of funds awarded by the Enterprise Florida (EFI) to Grantee may be subject to audits and/or monitoring by EFI or by Department of Economic Opportunity (DEO), as described in this section. MONITORING By entering into this agreement, the Grantee agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by EFI. In the event EFI determines that a limited scope audit of the recipient is appropriate, Grantee agrees to comply with any additional instructions provided by EFI to Grantee regarding such audit. Grantee further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by DEO, the Chief Financial Officer, Auditor General, or Chief Inspector General. Grantee shall permit access to the Grantee’s records and independent auditor’s working papers as necessary to comply with the requirements of this Agreement. AUDITS 1. In the event that Grantee expends a total amount of State awards (i.e., State financial assistance provided to the recipient to carry out a State project) equal to or in excess of $500,000 in any fiscal year of Grantee, Grantee must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes (the Single Audit Act); applicable rules of the Executive Office of the Governor and the Chief Financial Officer, and Chapter 10.650, Rules of the Auditor General. In determining the State financial assistance expended in its fiscal year, Grantee shall consider all sources of State awards, including State funds received from EFI, except that State financial assistance received by a non-state entity for Federal program matching requirements shall be excluded from consideration. The CSFA number for Defense Infrastructure is 40.003, Local Economic Development Initiatives is 40.012, Military Base Protection, Defense Reinvestment and Defense Support Task Force is 40.014, Economic Development Projects (CAMACOL) and Advocating International Relationships (SEUS/Japan & FLOR-KOR) is 40.016. 2. In connection with the audit requirements, Grantee shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapter 10.650, Rules of the Auditor General. 3. If Grantee expends less than $500,000 in State financial assistance in its fiscal year, an audit conducted in accordance with the provisions of the Single Audit Act is not required. In the event that Grantee expends less than $500,000 in State financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of the Single Audit Act, the cost of the audit must be paid from non-State funds (i.e., the cost of such an audit must be paid from Grantee funds obtained from other than State entities). 4. Grantee must include the record keeping requirements found herein in sub-recipient contracts and subcontracts entered into by Grantee for work required under terms of this Agreement. In the executed subcontract, Grantee shall provide each sub-recipient of state financial assistance the information needed by the sub-recipient to comply with the requirements of the Single Audit Act. Pursuant to Section 215.97(7), Florida Statutes, Grantee shall review and monitor sub- recipient audit reports and perform other procedures as specified in the agreement with the sub- recipient, which may include onsite visits. Grantee shall require sub-recipients, as a condition of receiving state financial assistance, to permit the independent auditor of the recipient, the awarding agency, the Chief Financial Officer, the Chief Inspector General, and the Auditor General access to the sub-recipient’s records and independent auditor’s working papers as necessary to comply with the requirements of the Single Audit Act. Page 12 of 13 Packet Pg. 413  5. For information regarding the Florida Single Audit Act, including the Florida Catalog of State Financial Assistance (CFSA), the recipient should access the website for the Governor's Office located at https://apps.fldfs.com/fsaa for assistance. REPORT SUBMISSION Copies of audit reports conducted in accordance with the audit requirements contained herein shall be submitted to the parties set out below. The annual financial audit report shall include all management letters and Grantee’s response to all findings, including corrective actions to be taken. The annual financial audit report shall include a schedule of financial assistance specifically identifying all Agreement and other revenue by sponsoring agency and Agreement number. The complete financial audit report, including all items specified above, shall be sent directly to: Heather Cave, Enterprise Florida, Inc. 1030 East Lafayette Street, Suite 9 Tallahassee, FL 32301 and Pamela Murphy Enterprise Florida, Inc. 800 N. Magnolia Ave., Suite 1100 Orlando, Florida 32803 and Elizabeth Walker Department of Economic Opportunity Division of Strategic Business Development 107 East Madison Street, MSC-80 Tallahassee, Florida 32399 -0001 RECORD RETENTION The Grantee shall retain all grant records and shall ensure the retention of its independent auditor’s working papers for a period of seven (7) years from the date of submission of the final project report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the seven (7) year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) year period, whichever is later. Page 13 of 13 Packet Pg. 414 Packet Pg. 415 Packet Pg. 416 Packet Pg. 417 Packet Pg. 418 Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Exhibit B - Schedule of Activities Shoal River Military Installation Buffering Project 28-Apr-14 Planned Activity Budget Cost Objective Milestone Outcomes Activity 1: Due Diligence Coordination w/ other government entities (NWFWMD, USACE, FDEP, FDOT, etc.) and Seller; secure other funding agreement(s); identify completed by approximately June $0 parcel(s) to purchase 2014 Activity 2: Negotiations Once the site is selected, appraisals will happen, and then negotiating with the land owner(s) will occur to timeframe depends on appraisal and $0 achieve the lowest possible price. how negotiations go Activity 3: Land Acquisition Purchase land for the primary use of buffering Eglin AFB (Duke Field); timeframe depends on how $200K (plus other funding budget includes appraisals & closing negotiations go; target on closing is from REPI and/or OCWS) costs before October 2015 OCWS = Okaloosa County Water & Sewer NWFWMD = Northwest Florida Water Management District USACE = United States Army Corps of Engineers FDEP = Florida Department of Environmental Protection FDOT = Florida Department of Transportation REPI = Readiness & Environmental Protection Initiative of the U.S. Air Force Packet Pg. 426 Packet Pg. 427 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Number: 'S I (f Contractor/Lessee Name: T) Grant Funded: YEST NO Purpos&o&Q Th & Date/Term: 1. GREATER THAN $50,000 Amount: 1 c9Cb 1 c7l5D 2. GREATER THAN $25,000 Department: _ W!5 3. $25,000 OR LESS Dept. Monitor Name:_____________________ Document has been reviewed and includes any attachments or exhibits. p,e a_e Purchasing Review " Pro et: Date 71 Puc ~ i nDirector r esignee Risk Management Review e-r- APProv 7 Risk Iflanager or designee (i dlL/P. L2t ( County Attorney Review _r,ved as r,'qten: p) Date:______________________ County Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432  EXHIBIT B INITIAL AREAS OF LAND USE COMPATIBILITY CONCERN T03NR23W21 T03NR23W22 T03NR23W23 T03NR23W24 T03NR22W19 T03NR23W27 T03NR23W28 T03NR23W26 T03NR23W25 T03NR22W30 T03NR23W33 T03NR23W34 T03NR23W35 T03NR23W36 T03NR22W31 T02NR23W04 T02NR23W03 T02NR23W02 T02NR23W01 T02NR22W06 T02NR23W09 T02NR23W10 T02NR23W11 T02NR23W12 T02NR22W07 T02NR23W16 T02NR23W15 T02NR23W14 T02NR23W13 T02NR22W18 SHOAL RIVER PROJECT AREA ¯ ACQUIRED ACREAGE CANDIDATE PARCELS - HAISEAL TIMBER CO OKALOOSA COUNTY PARCELS DUKE FIELD APPROACH DEPARTURE CLEARANCE SURFACE SECTIONS PROPERTY APPRAISER PARCELS 5000 2500 0 5000 10000 Feet MILITARY INSTALLATION BOUNDARY Packet Pg. 433  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Eglin Main Base Wastewater - Eglin Easement DEPARTMENT: Water and Sewer BCC DISTRICT: 2&3 STATEMENT OF ISSUE: Staff requests the Board of County Commissioners execute a utility easement between Okaloosa County Water & Sewer and Eglin Air Force Base for the Eglin Main Base Wastewater Project. BACKGROUND: In September 2011, Okaloosa County went under contract (FA2823-11-C- 0030; County Contract No. C11-1906-WS) with the U.S. Air Force for the construction of the Duke Field wastewater infrastructure. The contract was modified in August 2012 to add the following: CECs for Duke Field, construction costs for Main Base wastewater infrastructure, CECs for Main Base, construction costs for Camp Rudder wastewater infrastructure, and CECs for Camp Rudder. The total contract is now $16,699,568; of that, $8,026,192 is reimbursement of design and construction costs, and $8,673,376 is for CECs. On the Eglin Main Base Project, two wastewater treatment facilities will be decommissioned, and OCWS is under contract to design and construct a new conveyance system. The new system will divert all of the wastewater received at their Main and Plew wastewater treatment plants and pump it to the OCWS Arbennie Pritchett WRF. The scope of work includes in-house construction of two large lift stations, 3.6 miles of 24'' force main, and 3.6 miles of 16'' force main, with a completion date set for August 25, 2014. Because the project is located on Eglin AFB property, a utility easement is required from Eglin Air Force for the County to own, operate, and maintain the above-mentioned infrastructure. The easement is at no cost to Okaloosa County. The easement documents are attached, along with an aerial photo depicting the location of the easement. County Contract Review has been completed on the attached Grant of Easement, and the coordination sheet is attached. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Air Force’s “Grant of Easement” for the Eglin Main Base Wastewater Project. RECOMMENDED BY: Packet Pg. 434 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 435  REC E1 VEODEC . lg 200 CONTRACT & LEASE INTERNAL COORDINATION SHEET Cohfrac$/Lease Number:_______________ Tracking Number: Contractor/Lessee Name ______________________ Grant Funded YS_ NO_ Purpose Dte/Trm J3 4LWV) 1 Cl. GREATER THAN $50 000 Amount (11.)° 2 GREATER THAN $25,000 Department . 3. -5K$25 ,000 OR LESS Dept Monitor Name . Document has been reviewed and incJudes any altachmenls or exhibits Foliowing Okaloosa County approval: Contracts & ranft Document has been received: Date: [_contracts & Grants Manager Packet Pg. 436  Y HW RY CLA J Line Between 2 Power Lines ER ROG RR 236 Connection to 7th SFG Main 233 Gulf Power Easement Connection to N 7SFG Main 85 HW Y 236 HWY 85 N D HWY 85 N File: \\gissv2\gisprojects\MapDocs\OCWS\EglinMainFMRoutes.mxd, PDF: \\gissv2\gisprojects\PDFdocs\OCWS\7EglinMainFMRoutes.pdf, Size: 8.5x11, Analyst: K.steele, Date: April 9, 2013. LV N DB BO W RT O BE NO NR MA GE D WA Y GR FIN IF WA New Lift Station in Y Vicinity of Main Plant LE W IS TU CA RN M ER P BL PI VD NC Eglin Main Base TE ROAD 85 H OT RD NORTH DR ST AT ROAD 85STA E RO AD S T DR DR 18 D DR E 9 US HO WO O CR E N N E H IL L SU WY AT E FORREST AVE LO N G N PK R SE IN HO ELD L EG ST T BLENHEIM RD RE D WT G E RD LN MARLBOROUGH RD HA HOLLY AVE MAGNOLIA AVE DR POPLAR AVE IR C H DR TI ICK MAPLE AVE TI AS T BIRCH AVE WA R W Y S BA N WALNUT AVE Y W HICKORY AVE PK PO N I TO QU LI RD EG New Lift Station in Vicinity of Plew Plant RICHBOURG AVE 12TH AVE UNTRY CLUB R D 11TH AVE CO 4TH ST 10TH ST 5TH ST 11TH ST 12TH ST 9TH ST 3RD ST 10TH AVE . Eglin Main Base MAP PROJECTION: 7th SFG Main StreetCenterlines Lambert Conformal Conic Projection Stateplane : Flo ida Nor th (0903) NAD 1983(90), NAVD 1988. Wastewater Proposed 24" FM Streams PUBLIC RECORD: This map was created by Okaloosa County GIS and is in the public domain pur uant to Chapter 119 , Florida Statutes. Proposed 16" FM DISCLAIMER: Okaloosa County h reby expressly disclaims any liability for errors or omissions in Packet Pg. 437 these maps, indexes or legends. Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448 Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452 Packet Pg. 453 Packet Pg. 454 Packet Pg. 455 Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459 Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469 Packet Pg. 470 Packet Pg. 471 Packet Pg. 472 Packet Pg. 473 Packet Pg. 474 Packet Pg. 475 Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482 Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Request approval of Contract with AJAX for Crestview Courthouse Project DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: [FM] Request approval of the Design-Build Contract with Exhibits with AJAX for the Remodeling/Expansion Project at the Crestview Courthouse. BACKGROUND: At the March 4, 2014, BCC meeting, the Board authorized staff to enter into negotiations with AJAX to establish the fee schedule for the Design-Build Services contract on the Crestview Courthouse Remodeling/Expansion Project. Once negotiations were completed, staff was directed to bring the proposed fee schedule back to the Board for approval, once negotiations were completed The complete contract documents, with exhibits, are attached. Exhibit C of the attached contract documents provides the fee schedule and a breakdown of the fees into the individual services to be provided. The fees were based on a not to exceed $8,000,000 project scope. RECOMMENDATIONS: (FM) Request approval of the Design-Build Contract, with Exhibits, with AJAX for the Remodeling/Expansion Project at the Crestview Courthouse and authorize the Chairman to execute all necessary documents and to authorize $175,000 from 301-3160-599300 to fund the initial phase of the design work. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 506  CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number: Contractor/Lessee Name: AJAX Grant Funded: YES___ NO_X__ Purpose: Remodel/Expand Crestview Courthouse Date/Term: 4/24/2014 1. GREATER THAN $50,000 Amount: $1,296,000.00 2. GREATER THAN $25,000 Department: Facilities Maintenance 3. $25,000 OR LESS Dept. Monitor Name: Donald L Turner, Director Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements are met: ______________________________ Date: Purchasing Director or designee Risk Management Review Approved as written: Date: Risk Manager or designee County Attorney Review Approved as written: ______________________________ Date: _______________ County Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: ______________________________ Date: _______________ Contracts & Grants Manager Packet Pg. 507 Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg. 517 Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522 Packet Pg. 523 Packet Pg. 524 Packet Pg. 525 Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536 Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 04/08/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 09:59:26 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 7/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 301−510−519−3160−3160 − CAP OUTLAY PROJ−JUDICIAL 534500 CS−PERSONNEL 32,000.00 16,155.24 .00 BEGINNING BALANCE TOTAL CS−PERSONNEL 32,000.00 16,155.24 .00 15,844.76 546101 RM−GAL RENOVATIONS 10,000.00 4,522.67 .00 BEGINNING BALANCE TOTAL RM−GAL RENOVATIONS 10,000.00 4,522.67 .00 5,477.33 561100 LAND−GENERAL GOVERNMENT 400,000.00 .00 .00 BEGINNING BALANCE TOTAL LAND−GENERAL GOVERNMENT 400,000.00 .00 .00 400,000.00 562132 SHALIMAR ANNEX−PHASE II 738,080.00 73,133.18 .00 BEGINNING BALANCE TOTAL SHALIMAR ANNEX−PHASE II 738,080.00 73,133.18 .00 664,946.82 562170 COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 BEGINNING BALANCE TOTAL COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 .00 562248 SHERIFF−CAMPUS RENOVATION 150,000.00 12,997.50 3,970.42 BEGINNING BALANCE 04/03/14 21−7 21400836−01 1404560 20600515 WITTICHEN SUPPLY 2,206.00 −2,206.00 FUJ.AOU36RLXFZ MINI SPLIT 04/03/14 21−7 21400836−02 1404560 20600515 WITTICHEN SUPPLY 1,404.00 −1,404.00 FUJ.ASU18RLF MINI SPLIT F 04/03/14 21−7 21400836−03 1404560 20600515 WITTICHEN SUPPLY 29.00 −29.00 FUJ.K9FZ1618 FITTING KIT 04/03/14 21−7 21400836−04 1404560 20600515 WITTICHEN SUPPLY 73.18 −73.18 3/8" X 50’ COPPER TUBING 04/03/14 21−7 21400836−05 1404560 20600515 WITTICHEN SUPPLY 109.20 −109.20 1/2" X 50’ COPPER TUBING 04/03/14 21−7 21400836−06 1404560 20600515 WITTICHEN SUPPLY 32.76 −32.76 3/8" X 1/2" TUBING INSULA 04/03/14 21−7 21400836−07 1404560 20600515 WITTICHEN SUPPLY 34.44 −34.44 1/2" X 1/2" TUBING INSULA 04/03/14 21−7 21400836−08 1404560 20600515 WITTICHEN SUPPLY 81.84 −81.84 14/4 MINI SPLIT WIRE − 50 Packet Pg. 550 TOTAL SHERIFF−CAMPUS RENOVATION 150,000.00 16,967.92 .00 133,032.08 562249 CLERK−RECORDING OFFICE 50,000.00 8,445.26 13,129.27 BEGINNING BALANCE 04/03/14 21−7 21400821−01 1404382 20600784 BOB TAYLORS INC 3,920.75 −3,920.75 SHAW MOMEMTUM IV− STYLE # 04/03/14 21−7 21400821−02 1404382 20600784 BOB TAYLORS INC 264.00 −264.00 SHAW 500 CARPET TILE ADHE 04/03/14 21−7 21400821−03 1404382 20600784 BOB TAYLORS INC 264.00 −264.00 BURKE MERCER VINYL COVE B * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 04/08/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 09:59:26 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 7/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 562249 CLERK−RECORDING OFFICE (cont’d) 04/03/14 21−7 21400821−04 1404382 20600784 BOB TAYLORS INC 63.48 −63.48 COVE BASE ADHESIVE GLUE − 04/03/14 21−7 21400821−05 1404382 20600784 BOB TAYLORS INC 8.84 −8.84 COVE BASE CAULKING GUN NO TOTAL CLERK−RECORDING OFFICE 50,000.00 12,966.33 8,608.20 28,425.47 599300 RESERVE−FUTURE CAP OUTLAY 360,917.00 .00 .00 BEGINNING BALANCE TOTAL RESERVE−FUTURE CAP OUTLAY 360,917.00 .00 .00 360,917.00 TOTAL DEPARTMENT − CAP OUTLAY PROJ−JUDICIAL 1,768,694.00 151,442.34 8,608.20 1,608,643.46 TOTAL DEPARTMENT TOTL − CAPITAL OUTLAY−JUDI 1,768,694.00 151,442.34 8,608.20 1,608,643.46 TOTAL FUND − CAPITAL PROJECTS FUND 1,768,694.00 151,442.34 8,608.20 1,608,643.46 TOTAL REPORT 1,768,694.00 151,442.34 8,608.20 1,608,643.46 Packet Pg. 551 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: CM for Sheriff's New Building DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Request approval to enter into contract negotiations with Lord & Son for CM for the Sheriff's New Shalimar Building. BACKGROUND: The county advertised in the open market for a Construction Manager for the construction of the new 10,000 + s.f. building at the Sheriff's Shalimar campus. Three responsive proposals were received from qualified firms with CM experience. The proposal books from each submitter were distributed to each member of the BCC's appointed selection committee. The selection committee was comprised of: Mr. Ernie Padgett, County Administrator Mr. Don Turner, Facilities Maintenance Director Major Arnold Brown, Sheriff's Office Mr. Jason Autrey, County Engineer (Public Works) Mr. Elliot Kampert, Growth Management Director This committee met on Tuesday, April 29th to rank the proposals. Lord & Son received the highest ranking from among the firms submitting proposals. With Board approval, staff will enter into negotiations with Lord & Son, they being ranked first from among the proposers, to act as Construction Manager for the Sheriff's new Shalimar building project. If negotiations with Lord & Son fail, staff will follow county policy and open negotiations with the firm ranked second. If negotiations with the firm ranked second fail, staff will follow prevailing county policy. RECOMMENDATIONS: (FM) Request approval to enter into contract negotiations with Lord & Son for the Construction Manager contract for the Sheriff's New Shalimar Building and, if negotiations fail, to follow county policy to negotiate with the second choice and so on. RECOMMENDED BY: Packet Pg. 552 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 553 Packet Pg. 554  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Change Order Adjusting D-B Fees for Shalimar Annex Project DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: [FM] Request approval of the Change Order for adjusted fees to the contract for the Shalimar Annex Project. BACKGROUND: The existing with Lord & Son for the renovation of the former Shalimar Annex stated a construction cost estimate of $6,000,000. The Design-Build fees called out in the current contract were based on a $6,000,000 project. As the opportunity to make better choices on the future use of the site became available, the scope of the project was changed to take advantage of those new opportunities. The current direction of the project is toward tearing the existing buildings down and constructing a single new building on the site that is projected to be about 63,000 s.f., more or less. The project budget for the new building is estimated at about $10,000,000. The D-B fees for the project are based on the complexity of the project and the estimated cost. The requested change in the fees is to reflect the new scope of the project. RECOMMENDATIONS: (FM) Request Board approval of the Change Order in the amount of $558,880.00 for adjusted fees to the contract for the Shalimar Annex Project to reflect the current scope of work and authorize the Chairman to execute all necessary documents. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 555 Packet Pg. 556 Packet Pg. 557 Packet Pg. 558 Packet Pg. 559 Packet Pg. 560 Packet Pg. 561 Packet Pg. 562 Packet Pg. 563 Packet Pg. 564  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Tourist Development Tax Financial Update DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: As required by F.S. 125.0104(4)(e), Ordinance 12-21, and the TDD Operations & Procedures Manual, the Tourist Development Council (TDC) and Board of County Commissioners (BCC) shall review expenditure reports at least quarterly. BACKGROUND: Financial updates are provided monthly to the TDC and quarterly to the BCC. The financial update aggregates budget to actual information for the tourist development department overall, as well as by categories within each bed tax percentage (the “level of restriction”). To provide the most up-to-date information, data was pulled from the accounting system on April 18 (rather than March 31 month-end data). The Tourist Development Council unanimously approved the Financial Update at its April 24, 2014 meeting. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve quarterly financial update. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 565 Financial Update April 2014 FY 2013-14 AMENDED BUDGET: $36,713,969 Financial data as of 04/18/14 The adopted budget of $33,967,750 has been amended during the year to record BP grant funds for marketing, FDEP grant funds for Okaloosa Island dune walkovers, FDOT grant funds for seasonal transit service on Okaloosa Island and Destin, and reserve carryforwards. REVENUE ANALYSIS Reserves are the largest component of budgeted revenues because the budget reflects anticipated revenues as well as current cash on hand. Reserves/cash on hand is a budget “placeholder” and represents the accumulation of unspent prior year bed tax dollars; it’s not an actual source of incoming revenues for the year. Tourist development taxes comprise the largest part of actual annual revenue collections. Each percentage is anticipated to generate $2.4M, for a total of $12M in bed taxes. Lodging establishments remit bed tax collections to the tax collector by the 20th of each month for the preceding month. The tax collector reconciles and remits the revenues to the County by the 10th of the following month. Due to the timing of this process, the $2.0M in actual revenue only represents collections through February. Based on year-to-date receipts, tourist development tax revenues are on track to generate $13.4M this year, which is $1.4M or 11.5% more than budgeted. April 29, 2014 Packet Tourist Development Department, Okaloosa Pg.FL566 County, Financial Update – April 2014 EXPENSE ANALYSIS Reserves are the largest component of budgeted expenses because budgeted expenses must equal budgeted revenues. The budgeted use/drawdown of reserves is reflected in the amount by which budgeted reserves expenses are less than budgeted reserves revenues: $21M reserve revenue – $15M reserve expenses = $6M budgeted use/drawdown for capital projects. Each percentage of the bed tax is required to be spent in a certain way per County Ordinance. April 29, 2014 Tourist Development Department, Okaloosa County, FL 2 of 6 Packet Pg. 567 Financial Update – April 2014 EXPENSES BY LEVEL OF TOURIST DEVELOPMENT TAX RESTRICTION FIRST PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  beach park facilities or beach improvements  beach & waterway maintenance, renourishment, restoration, enhancement, access  tourist destination facilities SECOND PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  visitor services, brochure distribution, communication and research  tourist bureau administration  lifeguard services and protection April 29, 2014 Tourist Development Department, Okaloosa County, FL 3 of 6 Packet Pg. 568 Financial Update – April 2014 THIRD PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  operations, maintenance, improvement of Visitor Welcome or Information Centers, Convention Center, and Tourist Destination Facilities  promotion of the Convention Center and Tourist Destination Facilities FOURTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  expansion, renovation, reconstruction of the convention center and outdoor venues April 29, 2014 Tourist Development Department, Okaloosa County, FL 4 of 6 Packet Pg. 569 Financial Update – April 2014 FIFTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  tourism promotion STRATEGIC MARKETING PLAN RevPAR Revenue per available room (RevPAR) is a widely used performance metric in the lodging industry. RevPar is a measurement for a point in time, so it is most appropriately used when comparing equivalent time periods (e.g. February 2014 to February 2013). However, since year-to-year comparison is not possible until twelve months of data are obtained, it is being presented here to establish benchmarks. RevPar = gross monthly receipts divided by days in month divided by number of units (data taken from Tax Collector’s monthly reports) April 29, 2014 Tourist Development Department, Okaloosa County, FL 5 of 6 Packet Pg. 570 Financial Update – April 2014 EXPENDITURE TRANSACTION ANALYSIS Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously review expenditures… Expenditures which the council believes to be unauthorized shall be reported to the county governing board and the Department of Revenue”. One of the most comprehensive reports from the County’s accounting system is the Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number, vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. The following pages provide transaction detail for the month of March 2014. April 29, 2014 Tourist Development Department, Okaloosa County, FL 6 of 6 Packet Pg. 571  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 6 /14 03/06/14 21 V1403706 21200456 GAIL MORGAN 3,166.67 .00 FILM COMMISSION SVCS TOTAL CS−CONSULTING .00 3,166.67 .00 534018 CS−CHAMBER OF COMMERCE 6 /14 03/06/14 21 3817 002981 FWB CHAMBER OF C −5,000.00 .00 OCT−DEC2013 6 /14 03/06/14 21 E1403670 002981 FWB CHAMBER OF C 5,000.00 .00 OCT−DEC2013 6 /14 03/06/14 21 1403658 002241 DESTIN AREA CHAM 5,000.00 .00 OCT−DEC2013 6 /14 03/06/14 21 3817 002981 FWB CHAMBER OF C 5,000.00 .00 OCT−DEC2013 6 /14 03/27/14 21 1404261 002241 DESTIN AREA CHAM 5,000.00 .00 JUL13−SEP13 TOTAL CS−CHAMBER OF COMMERCE .00 15,000.00 .00 534500 CS−PERSONNEL 6 /14 03/06/14 21 1403694 21101150 LANDRUM STAFFING 904.40 .00 NIXON 2/15/14 6 /14 03/06/14 21 1403694 21101150 LANDRUM STAFFING 904.40 .00 NIXON 2/22/14 6 /14 03/20/14 21 1404021 21101150 LANDRUM STAFFING 1,006.16 .00 NIXON 3/1/14 6 /14 03/27/14 21 1404292 21101150 LANDRUM STAFFING 972.24 .00 NIXON 3/8/14 TOTAL CS−PERSONNEL .00 3,787.20 .00 545990 INSURANCE−OTHER 6 /14 03/03/14 19 BUDGET−5 62.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 62.00 .00 547002 PRINTING & BINDING 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 115.00 .00 SQ PRINTPRO LLC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 115.00 .00 SQ PRINTPRO LLC TOTAL PRINTING & BINDING .00 230.00 .00 548001 PROMOTIONAL ACTIVITIES 6 /14 03/25/14 17 21401020−01 21400180 PARKSBYNATURE NE 15,000.00 12 MONTH AGREEMENT FOR PA TOTAL PROMOTIONAL ACTIVITIES .00 .00 15,000.00 548020 WEBSITE DEV & MAINTENANCE 6 /14 03/07/14 17 21400909−01 20900370 REVIVE MEDIA SER 3,051.00 WEBSITE/DATABASE SEO & MA 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 169.83 .00 NETWORK SOLUTIONS, LLC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 269.84 .00 NETWORK SOLUTIONS, LLC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 559.80 .00 NETWORK SOLUTIONS, LLC TOTAL WEBSITE DEV & MAINTENANCE .00 999.47 3,051.00 548040 PUBLIC RELATIONS Packet Pg. 572 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 495.00 .00 PR NEWSWIRE ASSOCIATION TOTAL PUBLIC RELATIONS .00 495.00 .00 548042 FALL CAMPAIGN 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 431.25 .00 TO40MEDIA TOTAL FALL CAMPAIGN .00 431.25 .00 RUN DATE 04/18/2014 TIME 14:06:12 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548043 CHRISTMAS CAMPAIGN 548043 CHRISTMAS CAMPAIGN 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 251.20 .00 TO75 MAGAZINE 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 76,478.86 .00 TO75 MAGAZINE 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 86.25 .00 TO45CHRISTMAS 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 376.05 .00 TO108 CHRISTMAS 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 402.50 .00 TO44CHRISTMAS 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 1,063.75 .00 TO45CHRISTMAS 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 1,178.75 .00 TO46 CHRISTMAS 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 1,495.00 .00 TO46CHRISTMAS 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 4,542.50 .00 TO44CHRISTMAS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 815.00 .00 PR NEWSWIRE ASSOCIATION TOTAL CHRISTMAS CAMPAIGN .00 86,689.86 .00 548046 SUMMER CAMPAIGN 6 /14 03/05/14 21 1403721 21300295 PETER A MAYER AD 18,663.26 .00 TO33INTERACTIVE MEDIA TOTAL SUMMER CAMPAIGN .00 18,663.26 .00 549900 MISCELLANEOUS CHARGES 6 /14 03/13/14 21 V1403872 002498 OKALOOSA COUNTY 105.75 .00 2012BOBW VIN..A393021 6 /14 03/13/14 21 V1403872 002498 OKALOOSA COUNTY 105.75 .00 2012BOBW VIN..A393020 6 /14 03/13/14 11 .00 6 /14 03/31/14 13 212.00 BT−CA−14−18 TOTAL MISCELLANEOUS CHARGES 212.00 211.50 .00 552990 OTHER SUPPLIES 6 /14 03/31/14 13 −212.00 BT−CA−14−18 TOTAL OTHER SUPPLIES −212.00 .00 .00 TOTAL 5TH TDT−TOURISM PROMOTION .00 129,736.21 18,051.00 Packet Pg. 573 RUN DATE 04/18/2014 TIME 14:06:12 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 3 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 6 /14 03/05/14 22 21,182.81 PAYROLL CHARGES 6 /14 03/19/14 22 12,045.70 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 33,228.51 .00 512020 SALARIES/WAGES−PART−TIME 6 /14 03/05/14 22 1,030.61 PAYROLL CHARGES 6 /14 03/19/14 22 1,045.46 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME .00 2,076.07 .00 521000 FICA TAXES 6 /14 03/05/14 22 1,673.56 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 975.71 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 2,649.27 .00 522000 RETIREMENT CONTRIBUTIONS 6 /14 03/05/14 22 2,326.41 PAYROLL CHARGES−FRINGE 6 /14 03/07/14 19 RET ADJ −126.56 INV. CREDIT−11/13 6 /14 03/19/14 22 1,550.32 PAYROLL CHARGES−FRINGE 6 /14 04/04/14 19 RET ADJ − .01 INV. CREDIT TOTAL RETIREMENT CONTRIBUTIONS .00 3,750.16 .00 523000 LIFE & HEALTH INSURANCE 6 /14 03/05/14 22 1,450.00 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 72.72 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 13.86 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 13.80 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 100.00 PAYROLL CHARGES 6 /14 03/19/14 22 1,450.00 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 72.72 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 13.86 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 13.80 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 100.00 PAYROLL CHARGES TOTAL LIFE & HEALTH INSURANCE .00 3,300.76 .00 523012 CONTRA L&H INS (REBATE) 6 /14 03/06/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI 6 /14 03/20/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −160.00 .00 Packet Pg. 574 524000 WORKERS’ COMPENSATION 6 /14 03/03/14 19 BUDGET−3 151.00 MARCH 2014 TOTAL WORKERS’ COMPENSATION .00 151.00 .00 531001 PS−ATTORNEY−OTHER 6 /14 03/27/14 21 V1404305 010277 NABORS,GIBLIN & 4,134.67 .00 TDD JAN2014 6 /14 03/27/14 21 V1404305 010277 NABORS,GIBLIN & 6,812.74 .00 TDD RUN DATE 04/18/2014 TIME 14:06:12 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 4 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 531001 PS−ATTORNEY−OTHER (cont’d) TOTAL PS−ATTORNEY−OTHER .00 10,947.41 .00 534001 CS−GENERAL FUND ADMIN 6 /14 03/03/14 19 BUDGET−1 33,248.00 GEN FUND ADMINISTRATION TOTAL CS−GENERAL FUND ADMIN .00 33,248.00 .00 534500 CS−PERSONNEL 6 /14 03/06/14 21 V1403693 009350 KELLY SERVICES,I 144.88 .00 DUKES 2/9/14 6 /14 03/06/14 21 V1403693 009350 KELLY SERVICES,I 271.20 .00 THATCHER 2/16/14 6 /14 03/13/14 21 1403860 21101150 LANDRUM STAFFING 345.60 .00 HALSEY 2/22/14 6 /14 03/20/14 21 1404021 21101150 LANDRUM STAFFING 345.60 .00 HALSEY 3/8/14 6 /14 03/20/14 21 V1404019 009350 KELLY SERVICES,I 135.83 .00 DUKES 2/23/14 6 /14 03/20/14 21 V1404019 009350 KELLY SERVICES,I 151.55 .00 REED 3/2/14 6 /14 03/20/14 21 V1404019 009350 KELLY SERVICES,I 372.90 .00 THATCHER 3/2/14 6 /14 03/27/14 21 V1404291 009350 KELLY SERVICES,I 121.24 .00 CURTIS 3/9/14 6 /14 03/27/14 21 V1404291 009350 KELLY SERVICES,I 199.18 .00 CHARLESWORT 3/2/14 6 /14 03/27/14 21 V1404291 009350 KELLY SERVICES,I 424.34 .00 CHARLESWORT 3/9/14 TOTAL CS−PERSONNEL .00 2,512.32 .00 540001 TRAVEL IN−COUNTY 6 /14 03/05/14 21 1403698 012181 KIM D LEE 8.94 .00 OFFICE ERRAND TOTAL TRAVEL IN−COUNTY .00 8.94 .00 540002 TRAVEL OUT−OF−COUNTY 6 /14 03/20/14 21 1404051 EMP00284 ED SCHROEDER 70.07 .00 TALLA 3/13/14 TOTAL TRAVEL OUT−OF−COUNTY .00 70.07 .00 541010 COMMUNICATIONS SERVICE 6 /14 03/05/14 21 1403632 001337 AT&T CORP 33.20 .00 TDD 6 /14 03/13/14 21 1403812 002790 COX COMMUNICATIO 8.50 .00 TDD 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 50.00 .00 PHONEVITE 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 83.40 .00 HOSTGATOR.COM TOTAL COMMUNICATIONS SERVICE .00 175.10 .00 541011 CELLULAR PHONES/PAGERS 6 /14 03/06/14 19 MOBILEDV −10.00 3/6/14 MOBILE DEVICE 6 /14 03/06/14 21 1403755 20900128 VERIZON WIRELESS 265.90 .00 1/8−2/7/14 TDD 6 /14 03/20/14 21 1404079 20900128 VERIZON WIRELESS 369.44 .00 1/24−2/23/14 TDD 6 /14 03/20/14 19 MOBILEDV −10.00 3/20/14 MOBILE DEVICE Packet Pg. 575 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 47.48 .00 STAPLES DIRECT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 69.98 .00 INCIPIO TECHNOLOGIES INC TOTAL CELLULAR PHONES/PAGERS .00 732.80 .00 542001 POSTAGE/FREIGHT CHARGES 6 /14 03/13/14 21 1403837 000362 FEDERAL EXPRESS 362.86 .00 148498911 TDD TOTAL POSTAGE/FREIGHT CHARGES .00 362.86 .00 RUN DATE 04/18/2014 TIME 14:06:12 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 5 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 542001 POSTAGE/FREIGHT CHARGES (cont’d) 544620 R/L−BUILDINGS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 690.00 .00 A STORAGE SOLUTIONS OF DE TOTAL R/L−BUILDINGS .00 690.00 .00 545990 INSURANCE−OTHER 6 /14 03/03/14 19 BUDGET−5 434.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 434.00 .00 546620 RM−FACILITIES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 76.00 .00 TERMINIX INTL 2042 TOTAL RM−FACILITIES .00 76.00 .00 546640 RM−EQUIPMENT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 115.00 .00 COPY PRODUCTS COMPANY−FT TOTAL RM−EQUIPMENT .00 115.00 .00 549900 MISCELLANEOUS CHARGES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA −69.06 .00 CLAIM ADJ/BLOOMIN EXHIBIT TOTAL MISCELLANEOUS CHARGES .00 −69.06 .00 549901 LEGAL ADVERTISING 6 /14 03/20/14 21 1404008 21201551 HALIFAX MEDIA GR 80.52 .00 TDD TOTAL LEGAL ADVERTISING .00 80.52 .00 551001 OFFICE SUPPLIES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 3.49 .00 STAPLES DIRECT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 19.58 .00 OFFICE DEPOT #206 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 95.69 .00 STAPLES DIRECT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 159.80 .00 COPY PRODUCTS COMPANY−FT TOTAL OFFICE SUPPLIES .00 278.56 .00 552800 COMPUTER SUPPLIES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 24.99 .00 OFFICE DEPOT #206 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 77.69 .00 Amazon.com 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 80.49 .00 STAPLES DIRECT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 299.99 .00 STAPLES DIRECT TOTAL COMPUTER SUPPLIES .00 483.16 .00 Packet Pg. 576 552990 OTHER SUPPLIES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA −299.06 .00 CYM CYMAX STORES LLC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 59.99 .00 STAPLES DIRECT TOTAL OTHER SUPPLIES .00 −239.07 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 6 /14 03/20/14 21 1403977 20600647 INTERNATIONAL AS 71.25 .00 ED SCHROEDER RUN DATE 04/18/2014 TIME 14:06:13 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 6 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 554001 BOOK/PUB/SUB/MEMBERSHIPS (cont’d) 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 35.00 .00 VISIT FLORIDA SERVICE CEN TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 106.25 .00 591001 BT−GENERAL FUND 6 /14 03/03/14 19 BUDGET−4 45,961.00 MARCH 2014 TOTAL BT−GENERAL FUND .00 45,961.00 .00 TOTAL 2ND TDT−ADMINISTRATION .00 140,969.63 .00 Packet Pg. 577 RUN DATE 04/18/2014 TIME 14:06:13 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 7 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1157 − BP & FCNC COUNCIL FY10 ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548001 PROMOTIONAL ACTIVITIES 6 /14 03/27/14 21 1404311 21300295 PETER A MAYER AD 1,122.70 .00 TO109BRAND CAMPAIGN 6 /14 03/27/14 21 1404311 21300295 PETER A MAYER AD 1,700.00 .00 TO109BRAND CAMPAIGN 6 /14 03/27/14 21 1404311 21300295 PETER A MAYER AD 7,730.00 .00 TO106BRAND CAMPAIGN 6 /14 03/27/14 21 1404311 21300295 PETER A MAYER AD 13,856.00 .00 TO106BRAND CAMPAIGN TOTAL PROMOTIONAL ACTIVITIES .00 24,408.70 .00 TOTAL BP & FCNC COUNCIL FY10 .00 24,408.70 .00 Packet Pg. 578 RUN DATE 04/18/2014 TIME 14:06:13 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 8 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 6 /14 03/05/14 22 6,816.80 PAYROLL CHARGES 6 /14 03/19/14 22 6,816.80 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 13,633.60 .00 521000 FICA TAXES 6 /14 03/05/14 22 499.47 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 499.47 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 998.94 .00 522000 RETIREMENT CONTRIBUTIONS 6 /14 03/05/14 22 473.77 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 473.77 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 947.54 .00 523000 LIFE & HEALTH INSURANCE 6 /14 03/05/14 22 1,450.00 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 48.48 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 9.24 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 9.20 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 1,450.00 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 48.48 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 9.24 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 9.20 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 3,033.84 .00 523012 CONTRA L&H INS (REBATE) 6 /14 03/06/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI 6 /14 03/20/14 19 REBATE −80.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −160.00 .00 524000 WORKERS’ COMPENSATION 6 /14 03/03/14 19 BUDGET−3 47.00 MARCH 2014 TOTAL WORKERS’ COMPENSATION .00 47.00 .00 540002 TRAVEL OUT−OF−COUNTY 6 /14 03/13/14 21 1403894 EMP00269 APRIL SARVER 35.00 .00 NEWOLRNS 2/20−21/14 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 10.00 .00 PREMIUM PARKING− JAX 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 25.00 .00 DELTA AIR 0068235322002 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 25.00 .00 DELTA AIR 0068235667771 Packet Pg. 579 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 52.35 .00 DIAL7CS CAR5092 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 52.50 .00 DIAL7CS CAR7056 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 382.00 .00 DELTA AIR 0062352378525 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 524.00 .00 USAIRWAYS 0377383837068 6 /14 03/27/14 21 1404293 EMP00237 JOANNA LARSON 99.67 .00 ATLANTA 3/1−3/14 6 /14 03/27/14 21 1404323 012672 SHERRY RUSHING 224.02 .00 NY NY 2/27−3/2/14 TOTAL TRAVEL OUT−OF−COUNTY .00 1,429.54 .00 RUN DATE 04/18/2014 TIME 14:06:13 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 9 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 540002 TRAVEL OUT−OF−COUNTY (cont’d) 540005 TRAVEL LODGING EXPENSES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA −4.28 .00 THE RITZ CARLTON AMLA ISL 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 136.64 .00 HILTON GARDEN INN CONV 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 764.43 .00 MARRIOTT 33789 NY MARQUIS TOTAL TRAVEL LODGING EXPENSES .00 896.79 .00 541011 CELLULAR PHONES/PAGERS 6 /14 03/20/14 21 1404079 20900128 VERIZON WIRELESS 80.02 .00 1/24−2/23/14 TDD TOTAL CELLULAR PHONES/PAGERS .00 80.02 .00 542001 POSTAGE/FREIGHT CHARGES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 41.31 .00 FEDEX 452553634 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 501.28 .00 ABF TRANSPORTATION SVC TOTAL POSTAGE/FREIGHT CHARGES .00 542.59 .00 544620 R/L−BUILDINGS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 210.00 .00 A STORAGE SOLUTIONS OF DE TOTAL R/L−BUILDINGS .00 210.00 .00 545990 INSURANCE−OTHER 6 /14 03/03/14 19 BUDGET−5 60.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 60.00 .00 548001 PROMOTIONAL ACTIVITIES 6 /14 03/05/14 21 21400799−01 21400130 TAMMY’S JOURNEYS .00 −375.00 YOUR MILITARY REUNION MAR 6 /14 03/20/14 21 21400701−01 V1404020 20501697 KOST ENTERPRISES 1,998.40 −2,498.00 5,000 DOUBLE WALL POLY BA 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 25.00 .00 WAL−MART #0919 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 34.44 .00 WAL−MART #0919 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 72.07 .00 WAL−MART #1362 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 750.00 .00 TOTALLY (866) 795−4657 TOTAL PROMOTIONAL ACTIVITIES .00 2,879.91 −2,873.00 548002 EVENT PROMOTIONAL ACTIVTY 6 /14 03/05/14 21 21400626−01 1403669 21400153 FUDPUCKER’S ON T 1,375.00 −1,650.00 PROVIDING HOT DOGS AND HA 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 27.97 .00 AC MOORE STR 123 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 36.58 .00 WAL−MART #1362 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 38.57 .00 AC MOORE STR 123 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 40.47 .00 WAL−MART #0919 Packet Pg. 580 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 85.00 .00 HOWL AT THE MOON 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 165.17 .00 FUDPUCKER’S BEACHSIDE BAR 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 206.00 .00 ARAMARK EMERALD CAAST CON 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 317.85 .00 KMART 3223 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 324.52 .00 ARAMARK EMERALD CAAST CON 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 488.10 .00 BUBBA GUMP−DESTIN 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 575.00 .00 SUNSHINE SHUTTLE RUN DATE 04/18/2014 TIME 14:06:14 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 10 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548002 EVENT PROMOTIONAL ACTIVTY (cont’d) 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 724.50 .00 SHERATON FOUR POINTS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 811.25 .00 MAGNOLIA GRILL OF FWB 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 820.97 .00 SQ BARRIOS CELEBRATIONS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 900.00 .00 LAMAR MEDIA 3 TOTAL EVENT PROMOTIONAL ACTIVTY .00 6,936.95 −1,650.00 548003 TRADE SHOW FEES 6 /14 03/04/14 17 21400863−01 21101368 JEFFREY L MILLS 79.00 DISPLAY AND DISTRIBUTION 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 25.00 .00 MEETING PROFESSIONALS INT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 60.00 .00 VISIT FLORIDA SERVICE CEN 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 65.00 .00 PAYPAL S CONV SVCS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 100.00 .00 MEETING PROFESSIONALS INT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 100.00 .00 ROBINS ITT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 100.00 .00 RECTRAC − ITT 63010102 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 500.00 .00 SOUTHERNSHOWS INC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 795.00 .00 ELITE BRIDAL EVENTS LLC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 1,097.21 .00 FREEMAN NEW YORK 6 /14 03/27/14 21 21400863−01 1404303 21101368 JEFFREY L MILLS 79.00 −79.00 DISPLAY AND DISTRIBUTION TOTAL TRADE SHOW FEES .00 2,921.21 .00 548040 PUBLIC RELATIONS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 824.00 .00 DELTA AIR 0062352262912 TOTAL PUBLIC RELATIONS .00 824.00 .00 548048 GROUP & CONVEN CAMPAIGN 6 /14 03/13/14 21 1403881 21300295 PETER A MAYER AD 337.36 .00 TO79 OKAT DEC2013 6 /14 03/13/14 21 1403881 21300295 PETER A MAYER AD 2,278.00 .00 TO120 CHRISTMAS TOTAL GROUP & CONVEN CAMPAIGN .00 2,615.36 .00 548050 SPONSORSHIPS 6 /14 03/06/14 17 21400880−01 21301266 REAL ATHLETIC DE 7,000.00 FUDPUCKERS BATTLE BY THE TOTAL SPONSORSHIPS .00 .00 7,000.00 548051 CAMPAIGN PRODUCTION 6 /14 03/20/14 21 1404040 21300295 PETER A MAYER AD 517.50 .00 TO107T/SHOW BANNER 6 /14 03/20/14 21 1404040 21300295 PETER A MAYER AD 1,437.50 .00 TO107T/SHOW BANNER TOTAL CAMPAIGN PRODUCTION .00 1,955.00 .00 548070 ADVERTISING Packet Pg. 581 6 /14 03/19/14 21 21400203−01 002981 FWB CHAMBER OF C .00 −1,000.00 ADVERTISING IN FWB CHAMBE 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 100.00 .00 AMERICAN BUS ASSOCIATION 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 1,000.00 .00 CHAMBER OF COMMERCE 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 1,025.34 .00 CLEAR CHANNEL OUTDOOR TOTAL ADVERTISING .00 2,125.34 −1,000.00 552801 COMPUTER SOFTWARE RUN DATE 04/18/2014 TIME 14:06:14 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 11 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 552801 COMPUTER SOFTWARE 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 200.00 .00 WAL−MART #0919 TOTAL COMPUTER SOFTWARE .00 200.00 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 35.00 .00 CTC CONSTANTCONTACT.COM 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 250.00 .00 ACAE TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 340.00 .00 TOTAL 3RD TDT−C.C. PROMOTIONS .00 42,517.63 1,477.00 Packet Pg. 582 RUN DATE 04/18/2014 TIME 14:06:14 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 12 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 6 /14 03/05/14 22 25,285.61 PAYROLL CHARGES 6 /14 03/19/14 22 24,228.94 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 49,514.55 .00 512020 SALARIES/WAGES−PART−TIME 6 /14 03/05/14 22 888.11 PAYROLL CHARGES 6 /14 03/19/14 22 1,096.20 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME .00 1,984.31 .00 514010 OVERTIME 6 /14 03/05/14 22 67.92 PAYROLL CHARGES 6 /14 03/19/14 22 640.20 PAYROLL CHARGES TOTAL OVERTIME .00 708.12 .00 521000 FICA TAXES 6 /14 03/05/14 22 1,921.70 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 1,900.57 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 3,822.27 .00 522000 RETIREMENT CONTRIBUTIONS 6 /14 03/05/14 22 1,844.02 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 1,829.54 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 3,673.56 .00 523000 LIFE & HEALTH INSURANCE 6 /14 03/05/14 22 3,262.50 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 181.80 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 39.27 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 39.10 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 400.00 PAYROLL CHARGES 6 /14 03/19/14 22 3,262.50 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 181.80 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 39.27 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 39.10 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 400.00 PAYROLL CHARGES TOTAL LIFE & HEALTH INSURANCE .00 7,845.34 .00 523012 CONTRA L&H INS (REBATE) 6 /14 03/06/14 19 REBATE −180.00 INSURANCE REBATE ALLOCATI Packet Pg. 583 6 /14 03/20/14 19 REBATE −180.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −360.00 .00 524000 WORKERS’ COMPENSATION 6 /14 03/03/14 19 BUDGET−3 1,342.00 MARCH 2014 TOTAL WORKERS’ COMPENSATION .00 1,342.00 .00 RUN DATE 04/18/2014 TIME 14:06:14 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 13 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534001 CS−GENERAL FUND ADMIN 534001 CS−GENERAL FUND ADMIN 6 /14 03/03/14 19 BUDGET−1 14,686.00 GEN FUND ADMINISTRATION TOTAL CS−GENERAL FUND ADMIN .00 14,686.00 .00 541010 COMMUNICATIONS SERVICE 6 /14 03/05/14 21 1403651 002790 COX COMMUNICATIO 64.37 .00 ECCC TOTAL COMMUNICATIONS SERVICE .00 64.37 .00 541011 CELLULAR PHONES/PAGERS 6 /14 03/06/14 19 MOBILEDV −15.00 3/6/14 MOBILE DEVICE 6 /14 03/20/14 21 1404082 20900128 VERIZON WIRELESS 493.77 .00 1/24−2/23/14 ECCC 6 /14 03/20/14 19 MOBILEDV −15.00 3/20/14 MOBILE DEVICE 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 30.36 .00 Amazon.com TOTAL CELLULAR PHONES/PAGERS .00 494.13 .00 544640 R/L−EQUIPMENT 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 57.00 .00 CULLIGAN WATER SOLUTIO TOTAL R/L−EQUIPMENT .00 57.00 .00 545990 INSURANCE−OTHER 6 /14 03/03/14 19 BUDGET−5 5,219.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 5,219.00 .00 547002 PRINTING & BINDING 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 342.14 .00 COASTAL BUSINESS PRODUCTS TOTAL PRINTING & BINDING .00 342.14 .00 549905 MOTOR VEHICLE REPORTS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 31.22 .00 ACCUFACTS PRE EMPLOYMENT TOTAL MOTOR VEHICLE REPORTS .00 31.22 .00 549906 BACKGROUND CHECKS 6 /14 03/13/14 21 1403841 006534 FLORIDA DEPT OF 40.50 .00 TDD TOTAL BACKGROUND CHECKS .00 40.50 .00 551001 OFFICE SUPPLIES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 65.32 .00 OFFICE DEPOT #1214 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 69.41 .00 OFFICE DEPOT #206 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 510.38 .00 OFFICE DEPOT #1214 Packet Pg. 584 TOTAL OFFICE SUPPLIES .00 645.11 .00 552800 COMPUTER SUPPLIES 6 /14 03/10/14 21 21400645−01 20900128 VERIZON WIRELESS .00 −2,119.96 16GB IPAD AIR W/WI−FI AND 6 /14 03/13/14 21 21400631−01 1403820 009744 DELL MARKETING L 225.56 −225.56 LAPTOP COMPUTER, LATITUDE 6 /14 03/13/14 21 21400631−01 1403820 009744 DELL MARKETING L 3,527.44 −3,527.44 LAPTOP COMPUTER, LATITUDE 6 /14 03/13/14 21 21400631−02 1403820 009744 DELL MARKETING L 14.42 −14.42 E−PORT, 130W SIMPLE PORT RUN DATE 04/18/2014 TIME 14:06:14 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 14 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 552800 COMPUTER SUPPLIES (cont’d) 6 /14 03/13/14 21 21400631−02 1403820 009744 DELL MARKETING L 225.56 −225.56 E−PORT, 130W SIMPLE PORT 6 /14 03/20/14 21 1404082 20900128 VERIZON WIRELESS 2,119.96 .00 1/24−2/23/14 ECCC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 79.99 .00 BEST BUY 00003954 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 91.96 .00 AMAZON MKTPLACE PMTS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 165.96 .00 STAPLES 00118828 TOTAL COMPUTER SUPPLIES .00 6,450.85 −6,112.94 554001 BOOK/PUB/SUB/MEMBERSHIPS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 192.40 .00 HMH FL REGION CIRC TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 192.40 .00 564703 COMPUTER EQUIPMENT 6 /14 03/06/14 21 21400784−01 1403645 20102725 CDW GOVERNMENT I 978.95 −1,003.99 UNINTERRUPTIBLE POWER SUP TOTAL COMPUTER EQUIPMENT .00 978.95 −1,003.99 TOTAL 3RD TDT−C.C. ADMIN .00 97,731.82 −7,116.93 Packet Pg. 585 RUN DATE 04/18/2014 TIME 14:06:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 15 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534200 CS−SECURITY 6 /14 03/19/14 17 21400996−01 001265 SHERIFF’S POSSE 2,508.00 PROVIDE SECURITY AT ECCC 6 /14 03/20/14 21 1403974 21200786 CUTLASS SECURITY 315.00 .00 ECCC 6 /14 03/26/14 17 21401024−01 001265 SHERIFF’S POSSE 152.00 PROVIDE SECURITY AT ECCC 6 /14 03/26/14 17 21401035−01 001265 SHERIFF’S POSSE 209.00 PROVIDE SECURITY AT ECCC TOTAL CS−SECURITY .00 315.00 2,869.00 534500 CS−PERSONNEL 6 /14 03/05/14 21 1403694 21101150 LANDRUM STAFFING 303.14 .00 2/15−28/2014 6 /14 03/05/14 21 1403719 20900514 TAMPA SERVICE CO 1,514.17 .00 CONV CTR 1/19/14 6 /14 03/13/14 21 V1403859 009350 KELLY SERVICES,I 94.44 .00 NICHOLS 2/9/14 6 /14 03/13/14 21 1403880 20900514 TAMPA SERVICE CO 1,120.35 .00 CONV CTR 2/16/14 6 /14 03/13/14 21 1403880 20900514 TAMPA SERVICE CO 597.52 .00 CONV CTR 2/23/14 6 /14 03/20/14 21 1404021 21101150 LANDRUM STAFFING 98.85 .00 KEIGANS 3/1/14 6 /14 03/27/14 21 1404292 21101150 LANDRUM STAFFING 79.08 .00 KEIGANS 3/8/14 6 /14 03/27/14 21 V1404291 009350 KELLY SERVICES,I 125.92 .00 NICHOLS 3/2/14 6 /14 03/27/14 21 V1404291 009350 KELLY SERVICES,I 283.35 .00 WOLFENDEN 3/9/14 TOTAL CS−PERSONNEL .00 4,216.82 .00 534751 CS−RIGGING/PRODUCTION 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 665.00 .00 TSC PRODUCTIONS TOTAL CS−RIGGING/PRODUCTION .00 665.00 .00 546900 RM−TECHINCAL SUPT SERVICE 6 /14 03/19/14 17 21400987−02 21200956 PC SPECIALISTS I 140.00 TECH SUPPORT FOR AP−105 ( 6 /14 03/19/14 17 21400987−04 21200956 PC SPECIALISTS I 88.00 TECH SUPPORT FOR AP−135 ( TOTAL RM−TECHINCAL SUPT SERVICE .00 .00 228.00 549900 MISCELLANEOUS CHARGES 6 /14 03/28/14 17 21401052−01 010500 OKALOOSA ISLAND 7,830.00 FIRE WATCH ON APRIL 5−6, TOTAL MISCELLANEOUS CHARGES .00 .00 7,830.00 552751 C.C. SPECIAL EVENTS 6 /14 03/19/14 17 21400987−01 21200956 PC SPECIALISTS I 2,258.75 ARUBA 105 WIRELESS INTERN 6 /14 03/19/14 17 21400987−03 21200956 PC SPECIALISTS I 1,423.50 ARUBA 135 WIRELESS INTERN 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 122.01 .00 ARAMARK EMERALD CAAST CON 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 269.23 .00 LIVESTREAM 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 497.66 .00 GIH GLOBALINDUSTRIALEQ TOTAL C.C. SPECIAL EVENTS .00 888.90 3,682.25 Packet Pg. 586 564751 C.C. SPECIAL EVENTS 6 /14 03/31/14 17 21401063−01 008892 GLOBAL INDUSTRIA 4,499.00 SELF−PROPELLED ELECTRIC P 6 /14 03/31/14 17 21401063−02 008892 GLOBAL INDUSTRIA 655.44 FREIGHT TOTAL C.C. SPECIAL EVENTS .00 .00 5,154.44 TOTAL 3RD TDT−C.C. OPERATIONS .00 6,085.72 19,763.69 RUN DATE 04/18/2014 TIME 14:06:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 16 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME Packet Pg. 587 RUN DATE 04/18/2014 TIME 14:06:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 17 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 6 /14 03/05/14 22 2,346.40 PAYROLL CHARGES 6 /14 03/19/14 22 2,346.40 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 4,692.80 .00 521000 FICA TAXES 6 /14 03/05/14 22 177.31 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 177.31 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 354.62 .00 522000 RETIREMENT CONTRIBUTIONS 6 /14 03/05/14 22 163.07 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 163.07 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 326.14 .00 523000 LIFE & HEALTH INSURANCE 6 /14 03/05/14 22 362.50 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 12.12 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 2.31 PAYROLL CHARGES−FRINGE 6 /14 03/05/14 22 2.30 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 362.50 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 12.12 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 2.31 PAYROLL CHARGES−FRINGE 6 /14 03/19/14 22 2.30 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 758.46 .00 523012 CONTRA L&H INS (REBATE) 6 /14 03/06/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI 6 /14 03/20/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −40.00 .00 524000 WORKERS’ COMPENSATION 6 /14 03/03/14 19 BUDGET−3 25.00 MARCH 2014 TOTAL WORKERS’ COMPENSATION .00 25.00 .00 531002 PS−OTHER ATTORNEY SVCS 6 /14 03/27/14 21 V1404305 010277 NABORS,GIBLIN & 73.60 .00 SANDMAN 6 /14 03/27/14 21 V1404305 010277 NABORS,GIBLIN & 210.00 .00 TDD−BCH RESTORE 6 /14 03/27/14 21 V1404305 010277 NABORS,GIBLIN & 343.75 .00 TDD JAN2014 TOTAL PS−OTHER ATTORNEY SVCS .00 627.35 .00 Packet Pg. 588 531100 PS−CONSULTANT 6 /14 03/06/14 21 1403621 20700177 ALCALDE & FAY LT 1,667.00 .00 JAN2014 RETAINER 6 /14 03/13/14 21 1403782 20700177 ALCALDE & FAY LT 1,667.00 .00 FEB2014 RETAINER TOTAL PS−CONSULTANT .00 3,334.00 .00 534010 CS−PARKS CLEANING RUN DATE 04/18/2014 TIME 14:06:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 18 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534010 CS−PARKS CLEANING 6 /14 03/06/14 21 V1403689 000428 HORIZONS OF OKAL 3,594.80 .00 JAN14 MOBILE WK CREW 6 /14 03/20/14 21 V1404013 000428 HORIZONS OF OKAL 4,162.40 .00 FEB2014 TOTAL CS−PARKS CLEANING .00 7,757.20 .00 534109 CS−BEACH CLEANING−DESTIN 6 /14 03/20/14 19 AJE6CE 10,398.02 BEACH CLEANING 11/13−2/14 TOTAL CS−BEACH CLEANING−DESTIN .00 10,398.02 .00 534110 CS−BEACH CLEAN−OK ISLAND 6 /14 03/20/14 19 AJE6CE 7,529.60 BEACH CLEANING 11/13−2/14 TOTAL CS−BEACH CLEAN−OK ISLAND .00 7,529.60 .00 541011 CELLULAR PHONES/PAGERS 6 /14 03/20/14 21 1404079 20900128 VERIZON WIRELESS 49.58 .00 1/24−2/23/14 TDD TOTAL CELLULAR PHONES/PAGERS .00 49.58 .00 545990 INSURANCE−OTHER 6 /14 03/03/14 19 BUDGET−5 43.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 43.00 .00 549906 BACKGROUND CHECKS 6 /14 03/18/14 11 .00 6 /14 03/20/14 21 V1403981 011218 DRUG FREE WORKPL 37.00 .00 TDD 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 24.00 .00 FDLE CCHINET TOTAL BACKGROUND CHECKS .00 61.00 .00 552800 COMPUTER SUPPLIES 6 /14 03/18/14 11 .00 ESTABLISH PER CD 6 /14 03/20/14 17 21401003−01 009744 DELL MARKETING L 233.99 DELL ULTRASHARP 23 MONITO TOTAL COMPUTER SUPPLIES .00 .00 233.99 563490 OTHER IMPROVEMENTS 6 /14 03/27/14 21 1404339 013714 TAYLOR ENGINEERI 3,843.49 .00 TO1GREENSHORES TOTAL OTHER IMPROVEMENTS .00 3,843.49 .00 591001 BT−GENERAL FUND 6 /14 03/03/14 19 BUDGET−4 39,915.00 MARCH 2014 TOTAL BT−GENERAL FUND .00 39,915.00 .00 Packet Pg. 589 591201 BT−DEBT SERVICE FUND 6 /14 03/03/14 19 BUDGET−4 27,101.00 MARCH 2014 TOTAL BT−DEBT SERVICE FUND .00 27,101.00 .00 599010 RESERVE/CASH CARRYFORWARD 6 /14 03/18/14 13 413,566.00 BT−IH−14−104−01 TOTAL RESERVE/CASH CARRYFORWARD 413,566.00 .00 .00 RUN DATE 04/18/2014 TIME 14:06:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 19 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 599010 RESERVE/CASH CARRYFORWARD (cont’d) TOTAL 1ST TDT−BEACHES & PARKS 413,566.00 106,776.26 233.99 Packet Pg. 590 RUN DATE 04/18/2014 TIME 14:06:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 20 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 6 /14 03/05/14 21 1403776 21000287 WILLDAN FINANCIA 4,200.00 .00 2013−14 BCH RENOURISH TOTAL CS−CONSULTING .00 4,200.00 .00 549005 COMMISSIONS−TAX COLLECTOR 6 /14 03/11/14 24 000004 BENJAMIN F ANDER 150.88 2/14 TAX ACH TOTAL COMMISSIONS−TAX COLLECTOR .00 150.88 .00 591201 BT−DEBT SERVICE FUND 6 /14 03/03/14 19 BUDGET−4 29,167.00 MARCH 2014 TOTAL BT−DEBT SERVICE FUND .00 29,167.00 .00 TOTAL SPECIAL ASSESSMENT .00 33,517.88 .00 Packet Pg. 591 RUN DATE 04/18/2014 TIME 14:06:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 21 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 543001 UTILITIES−ELECTRIC 6 /14 03/05/14 21 1403682 000387 GULF POWER COMPA 22,252.35 .00 1250 MIRACLE STRIP PKWY 6 /14 03/05/14 21 1403682 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 6 /14 03/05/14 21 1403682 000387 GULF POWER COMPA 21.54 .00 1250 MIRACLE STRIP PKWY 6 /14 03/05/14 21 1403682 000387 GULF POWER COMPA 1,140.63 .00 1540 HIGHWAY 98 E 6 /14 03/05/14 21 1403682 000387 GULF POWER COMPA 3,130.17 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−ELECTRIC .00 26,566.23 .00 543002 UTILITIES−WATER 6 /14 03/05/14 21 1403682 000387 GULF POWER COMPA 111.09 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−WATER .00 111.09 .00 543004 UTILITIES−GARBAGE 6 /14 03/05/14 21 1403763 006405 WASTE MANAGEMENT 1,009.94 .00 CONV CTR 6 /14 03/13/14 21 1403784 20502035 ALLIED SERVICES 206.98 .00 ECCC 6 /14 03/13/14 21 1403932 006405 WASTE MANAGEMENT 241.92 .00 233000883522336 TDD 6 /14 03/20/14 21 1404095 006405 WASTE MANAGEMENT 702.30 .00 233006224422334 CONV TOTAL UTILITIES−GARBAGE .00 2,161.14 .00 543005 UTILITIES−GAS 6 /14 03/13/14 21 1403877 003198 OKALOOSA GAS DIS 2,012.05 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−GAS .00 2,012.05 .00 546620 RM−FACILITIES 6 /14 03/03/14 21 21400639−01 20501188 TRUGREEN COMPANI .00 −10,726.00 GROUNDS MAINTENANCE PROGR 6 /14 03/13/14 21 1403854 014586 HILLER SYSTEMS I 80.50 .00 TDD 6 /14 03/20/14 21 1404101 20701398 ZEE COMPANY INC 305.00 .00 MAR2014 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 6.10 .00 GATLIN LUMBER AND SUPPLY 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 17.00 .00 LOWES #00479 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 18.51 .00 FERGUSON ENT #546 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 175.00 .00 PINCKARD GARAGE DOORS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 212.11 .00 FERGUSON ENT #546 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 330.14 .00 1000BULBS.COM 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 349.33 .00 1000BULBS.COM 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 450.00 .00 HEROMAN SERVICES TOTAL RM−FACILITIES .00 1,943.69 −10,726.00 546640 RM−EQUIPMENT 6 /14 03/20/14 21 1404029 21300731 MOWREY ELEVATOR 125.00 .00 ECCC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 36.95 .00 ONLINECOMPONENTS.COM Packet Pg. 592 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 48.50 .00 GOLF DEPOT INC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 57.00 .00 GOLF DEPOT INC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 64.78 .00 KATOM RESTA 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 84.98 .00 HERITAGE FOOD SERVICE GRO 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 225.74 .00 SYSTEMS SPECIALISTS INC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 900.00 .00 GOLF DEPOT INC 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 1,155.00 .00 TOM BARROW CO RUN DATE 04/18/2014 TIME 14:06:16 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 22 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 546640 RM−EQUIPMENT (cont’d) TOTAL RM−EQUIPMENT .00 2,697.95 .00 552700 JANITORIAL SUPPLIES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 51.82 .00 LOWES #00479 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 203.74 .00 ULINE SHIP SUPPLIES TOTAL JANITORIAL SUPPLIES .00 255.56 .00 552751 C.C. SPECIAL EVENTS 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 53.67 .00 RITRON, INC. TOTAL C.C. SPECIAL EVENTS .00 53.67 .00 552990 OTHER SUPPLIES 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 469.00 .00 SYSTEMS SPECIALISTS INC TOTAL OTHER SUPPLIES .00 469.00 .00 562790 OTHER CONSTRUCTION 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 11.94 .00 LOWES #00479 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 24.45 .00 LOWES #00479 6 /14 03/25/14 21 V2140138 014799 BANK OF AMERICA 182.00 .00 DEEP SOUTH ELECTRICAL TOTAL OTHER CONSTRUCTION .00 218.39 .00 TOTAL 3RD TDT−C.C. MAINTENANCE .00 36,488.77 −10,726.00 Packet Pg. 593 RUN DATE 04/18/2014 TIME 14:06:16 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 23 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 562752 PORTE COCHERE 6 /14 03/05/14 21 V1403673 008408 GGI LLC D/B/A GE 595.65 .00 GEN PLANNING 6 /14 03/05/14 21 V1403673 008408 GGI LLC D/B/A GE 1,620.00 .00 TO22PORT COCHERE TOTAL PORTE COCHERE .00 2,215.65 .00 562790 OTHER CONSTRUCTION 6 /14 03/05/14 21 V1403673 008408 GGI LLC D/B/A GE 135.00 .00 GEN PLANNING TOTAL OTHER CONSTRUCTION .00 135.00 .00 563710 OUTDOOR EXHIBITION PAD 6 /14 03/05/14 21 1403633 012182 ATKINS 547.07 .00 TO3MARLER PK IMPROVS TOTAL OUTDOOR EXHIBITION PAD .00 547.07 .00 563790 OTHER IMPROVEMENTS 6 /14 03/05/14 21 V1403673 008408 GGI LLC D/B/A GE 2,234.70 .00 GEN PLANNING 6 /14 03/05/14 21 V1403673 008408 GGI LLC D/B/A GE 7,231.68 .00 TO27OKA ISL MSTR PLAN 6 /14 03/27/14 21 1404283 014984 HDR ENGINEERING 6,111.50 .00 TO67TO67MARLER BOAT R TOTAL OTHER IMPROVEMENTS .00 15,577.88 .00 TOTAL 4TH TDT−C.C. CAPITAL .00 18,475.60 .00 Packet Pg. 594 RUN DATE 04/18/2014 TIME 14:06:16 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 24 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 71071 − FDEP FWB RESTORATION (O) ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 531100 PS−CONSULTANT 6 /14 03/18/14 13 −413,566.00 BT−IH−14−104−01 TOTAL PS−CONSULTANT −413,566.00 .00 .00 TOTAL FDEP FWB RESTORATION (O) −413,566.00 .00 .00 Packet Pg. 595 RUN DATE 04/18/2014 TIME 14:06:16 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  SUNGARD PENTAMATION, INC. PAGE NUMBER: 25 DATE: 04/18/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 14:06:12 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711242 − FDOT URBAN CORR 12 (O) ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534410 CS−O.C.T. 6 /14 03/20/14 21 1404038 008721 OKA CTY COORD TR 24,837.37 .00 TO47 DESTIN SHUTTLE TOTAL CS−O.C.T. .00 24,837.37 .00 TOTAL FDOT URBAN CORR 12 (O) .00 24,837.37 .00 TOTAL TOURIST DEVELOPMENT FUND .00 661,545.59 21,682.75 TOTAL REPORT .00 661,545.59 21,682.75 Packet Pg. 596 RUN DATE 04/18/2014 TIME 14:06:16 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Strategic Marketing Plan Update DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Pursuant to Section D.200(2) of the Tourist Development Department Operations and Procedures Manual, all advertising/marketing expenditures made during the fiscal year shall be in conformity with the approved Strategic Marketing Plan and any amendments to the Strategic Marketing Plan shall be presented to the Board for final approval in the form of a Resolution. BACKGROUND: Based on conversations with Purchasing and Finance, terminology has been changed from Last Minute Deals to Promotional Reserve to more accurately define the purpose of the funds, and approval authority has been aligned with existing County policy. Promotional reserves have been identified as a separate line item in the Strategic Marketing Plan so they may be drawn for either in house or agency use, as appropriate. The chart below illustrates the reclassification of promotional reserves to a separate category in the consolidated marketing plan: Strategic Marketing Plan Current Budget New Budget Ad Agency $2,600,000 $2,581,187 In House $588,782 $457,534 Special Events & Sponsorships $375,000 $375,000 Promotional Reserve $0 $150,061 FY 2013-14 Strategic Marketing Plan $3,563,782$3, 563,782 Transportation/Lodging/Meals* ($54,582) ($54,582) Budgeted Promotional Activities $3,509,200$3, 509,200 These changes are evidenced on pages 2, 3, 14, and 22 of the Consolidated Plan. The Tourist Development Council unanimously approved the Consolidated Strategic Marketing Plan at its April 24, 2014 meeting. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Resolution 2014-__ adopting the Okaloosa County Tourist Development Department Consolidated Strategic Marketing Plan for Fiscal Year 2013-2014; a copy of which is attached. Packet Pg. 597 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 598 October 1, 2013 – September 30, 2014 Consolidated Strategic Marketing Plan TDC: April 24, 2014 BCC: May 6, 2014 Packet Pg. 599  FY 2013-14 Consolidated Strategic Marketing Plan Budget Current Budget New Budget Ad Agency Strategic Marketing Plan $2,600,000 $2,581,187 In-House Strategic Marketing Plan $588,782 $457,534 Special Events & Sponsorships $375,000 $375,000 (awarded per Section F of TDD Manual) Promotional Reserve* - $150,061 FY 2013-14 Strategic Marketing Plan $3,563,782 $3,563,782 Transportation/Lodging/Meals** ($54,582)* ($54,582)* Budgeted Promotional Activities (548xxx accts) $3,509,200 $3,509,200 *Promotional Reserve funds are budgeted for promotional opportunities that may arise which were unknown when developing the SMP. To the greatest extent possible, such opportunities will be presented to the TDC for recommendation to the BCC for approval in advance. However, these funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman if an opportunity would be lost due to the timing of regular TDC and BCC meetings. In such case, the TDC and BCC will be apprised of the use of these dollars at their next regularly scheduled meetings. **not accounted for in a -548xxx promotions account TDC 4/24/14 BCC 5/6/14 2 Packet Pg. 600 Ad Agency Marketing Plan Budget Original Revised New Budget Budget Budget Research (ongoing visitor profile and economic impact study) $55,200 $55,200 $55,200 Leisure Media $1,194,800 $1,371,629 $1,371,629 Co-Op Opportunities $285,000 $24,952 $24,952 Meetings and Conventions $100,000 $86,971 $86,971 Groups $100,000 $70,320 $70,320 Collateral, Campaign Production and Visitors Guide $400,000 $507,115 $507,115 Base Services/Travel Reimbursement $465,000 $465,000 $465,000 Last Minute Deals Promotional Reserve - $18,813 - Total $2,600,000 $2,600,000 $2,581,187 TDC 4/24/14 BCC 5/6/14 3 Packet Pg. 601  Leisure Media Summary Vendor Opportunity Original Budget Revised Budget Visit Florida Guide 2-page, 4C spread – January release $15,000 $15,000 Play Florida FP, 4C ad – year round distribution $28,650 $28,650 Life’s a Beach FP, 4C ad – spring/fall/winter $9,345 $9,345 Coastal Living FP, 4C ad - Visit Florida: February & April 2014 $47,740 $47,740 FP, 4C ad – reduced from full-year to Beaches, Resorts, and Parks $9,030 $6,020 seasonal presence 2/3 page, 4C ad – November 2013 & August Southern Living $124,000 $124,000 2014 Family Circle, Family Fun, FP, 4C ad – May 2014 $53,674 $53,674 Parents Bon Appetit/Architectural FP, 4C – July 2014 $72,770 $72,770 Digest/Vanity Fair FP, 4C – May 2014 ; Custom advertorial Travel+Leisure/Food & Wine creation ; digital Mar-May 2014 exposure ; $0 $0 custom e-blast TDC 4/24/14 BCC 5/6/14 4 Packet Pg. 602  Leisure Media Summary Vendor Opportunity Original Budget Revised Budget 3 metro market; reduced from Christmas Digital Outdoor $40,000 $20,000 2013 & 2014 to only Christmas 2014 FP, 4C – VF: Escape to the South – January Toronto Life $10,949 $10,949 2014 FP, 4C – February 2014 issue Crossings $4,500 $4,500 FL editorial and guaranteed EC content Reduced from FP to 2/3P, Regional Magazines 4C units – top-feeder markets, Christmas, $223,624 $175,549 Spring/Summer, Fall :30 sec schedules Nationally for all key Satellite Radio $30,895 $30,895 campaigns Yahoo BT/Geo-Targeted Banners $117,000 $117,000 Google Keyword Text Ads $78,911 $78,911 TDC 4/24/14 BCC 5/6/14 5 Packet Pg. 603  Leisure Media Summary Vendor Opportunity Original Budget Revised Budget Targeted Tile Ads, Promoted Facebook $28,583 $28,583 Posts Run of Site Banners, CanadianTraveller.net $8,700 $8,700 Newsletter, Social Media Mind Ad Server Ad Serving Fees $10,855 $10,855 FP ad, online banners, Collinson Media $0 $24,999 winter event listing PBS, Family Travel Show 30 minute show exclusive $0 $30,000 Fall (task orders approved prior to 10/1/13) $93,657 $185,273 Christmas (task orders approved prior to 10/1/13) $0 $163,131 Pass Through (Aviation, Powerboat) $24,000 $24,000 2014 Media Planning & Purchasing $101,120 $101,085 Contingency $61,797 $0 Total $1,194,800 $1,371,629 TDC 4/24/14 BCC 5/6/14 6 Packet Pg. 604  Co-Op Summary Market Opportunity Original Revised Budget Budget Canadian Traveler FP, ad in Visit Florida’s Canadian Guide $4,976 $4,976 Canadian Traveler FP, ad in Visit Florida’s Spring Issue $4,976 $4,976 Southwest Airlines FP Ad, August $0 $15,000 All Others Various $275,048 $0 Total $285,000 $24,952 TDC 4/24/14 BCC 5/6/14 7 Packet Pg. 605  Meetings/Conventions Summary Vendor Opportunity Original Budget Revised Budget SGMP HP4C ad in Annual Show Guide – March $2,000 $2,000 Bonus FP4C ad in November and 100 hours Meetings Focus $6,500 $6,500 for Lead Generation Program Custom package: Print, Online, E-blasts, Plan Your Meetings $5,000 $5,000 Events, 80 hours for Lead Generation Collinson Media Print, Online, E-blasts and Lead Generation $17,450 $17,450 HP4C ad in Sep/Oct “Florida/The South Prevue Central Meeting”, online, E-blasts, online $3,865 $3,865 Q&A interview Group Travel Family FP4C ad in Nov/Dec and custom package: $8,500 $8,500 Print, Online, E-blasts TDC 4/24/14 BCC 5/6/14 8 Packet Pg. 606  Meetings/Conventions Summary Vendor Opportunity Original Budget Revised Budget GaMPI Workshop Educational Workshop Sponsorship $2,750 $5,500 CVENT 2 Diamond Listing and Suggested Ad Test $5,802 $5,802 Google Text Ads Targeted to Relevant Search Queries $13,206 $13,206 Media Mind Ad serving fees $0 $500 Conventions South HP ad $0 $2,278 CMCA QP, newsletters (4x) $0 $800 SMERF E-blast, newsletter and banner ad $0 $3,450 GSAE Banner ads $0 $2,025 Small Market Meetings 1/3 page print ads, e-newsletter $0 $895 Convention Center Development of creative needs $0 $9,200 Creative Ads Contingency 2-page, 4C spread – Jan issue $35,000 $0 Total $100,073 $86,971 TDC 4/24/14 BCC 5/6/14 9 Packet Pg. 607  Groups Summary Vendor Opportunity Original Budget Revised Budget HP4C ad in Southern Destination Atlanta Weddings $3,339 $3,339 Weddings - February HP4C ad in Winter and Fall Birmingham Weddings $2,336 $2,336 Weddings & Destinations 12-month digital package with The Knot $8,520 $8,520 access to direct mail list and e-blast Southern Bride HP4C ad in Winter/Spring edition $1,850 $1,850 HP4C ad in Visit Florida’s Jan/Feb Annual Worldwide Guide and Destination Weddings & May/June in Destination Weddings $11,270 $11,270 Honeymoons & Honeymoons. Includes 12 month online presence, including e-newsletter & weekly leads Revised from inclusion in show Dallas Bridal Show bags: business card & brochure to $500 $500 an E-blast TDC 4/24/14 BCC 5/6/14 10 Packet Pg. 608  Groups Summary Vendor Opportunity Original Revised Budget Budget FP4C ad in Directory and QP4C ad in Spring Alabama Motorcoach $800 $800 Newsletter Florida Motorcoach FP4C ad in Directory $1,500 $0 Enhanced Display Listing in 2014 American Bus Association Motorcoach Marketer and 4 months of $2,446 $0 digital banners on buses.org 1/3P4C ad in February edition and Reunions Military Reunions Workbook in August. Print & Online Annual $3,220 $3,220 Listing for 12 months HP4C ad in January Planning Guide and 6 Religious Travel Directory $4,395 $4,395 months of digital banners HP4C ad in September planning Guide – Sports Planning Guide available in print and online. Inclusion in e- $3,400 $0 newsletter to 8,800 sports events planners Sports Events Media Group Customized digital package in development $4,000 $3,525 HP4C ad in Visit Florida March. Includes Convene bonus distribution at ASAE & DMAI $4,500 $0 conferences 12 Month Digital banner on GSAE-TV Home GSAE $4,050 $2,025 Page (1 of only 5 pages) – links back to site TDC 4/24/14 BCC 5/6/14 11 Packet Pg. 609  Groups Summary Vendor Opportunity Original Revised Budget Budget 2/3P4C ad in LSAE Annual Directory in Other Associations June 3 month digital banners on ASAE and $5,710 $4,465 sponsorship of TSAE event Destination Showcase 2014 Show Date TBD. Customized package $2,850 $0 Chicago in development Show Date: February 28 – March 2, 2014 NY Times Travel Show $3,600 $0 Customized package in development Show Date: December 4 – 6, 2013 Florida Encounter $2,200 $0 Customized package in development Memphis Show Date: March 7 – 9, 2014 Southern Women’s Nashville Show Date: March 27 – 30, 2014 $3,600 $0 Tradeshow Customized package in development GaMPI Workshop Educational Workshop Sponsorship $2,750 $2,750 CVENT 2 Diamond Listing and Suggested Ad Test $5,802 $0 TDC 4/24/14 BCC 5/6/14 12 Packet Pg. 610  Groups Summary Vendor Opportunity Original Budget Revised Budget Red Hot Celebration Digital banners, e-newsletters $0 $1,000 Military Reunions Print and digital online listing $0 $5,000 Marketplace Media Mind Ad serving fees $0 $750 Group Travel Leader Print ad $0 $2,500 Creative development of wedding Wedding Trade Show Banner $0 $2,875 trade show banner Group Creative Ads Development of creative needs $0 $9,200 Contingency $17,362 $0 Total $100,000 $70,320 TDC 4/24/14 BCC 5/6/14 13 Packet Pg. 611  In-House Marketing Plan Budget Current Budget New Budget Destination Team $77,569 $77,569 ECCC Sales Team $61,755 $61,755 ECCC Events Team $111,150 $111,150 Film Commission $66,500 $66,500 Local Event Participation $18,700 $18,700 Other Marketing Activities $253,108 $121,860 $588,782 $457,534 Transportation/Lodging/Meals* ($54,582)* ($54,582)* $534,200 $402,952 *not accounted for in a -548xxx promotions account TDC 4/24/14 BCC 5/6/14 14 Packet Pg. 612  Destination Team Marketing Plan TRADE SHOW Location Market Budget TSAE/FSAE/LSAE Luncheons Various Associations $800 Visit FL - Florida Encounters Palm Beach, FL Meeting Planners $2100 American Bus Association Nashville, TN Tour Operators/Owners $1295 Visit FL – New York Times New York, NY Travel Trade/Consumer $3200 Dallas Bridal Show Dallas, TX Weddings $1495 Southeast Travel Show Greenville, SC Travel Agents $450 Georgia Bridal Show Atlanta, GA Weddings $800 Southern Womens Show Memphis, TN Leisure/Consumer $1000 Military Travel Show Fort Benning, GA Military $100 Military Travel Show Albany, GA Military $400 Military Travel Show Robins AFB, GA Military $125 Military Travel Show Fort Rucker, AL Military $100 International Pow Wow Chicago, IL Tour Operators/Owners $2500 Military Travel Show Eglin AFB, FL Military $400 Military Travel Show Hurlburt AFB, FL Military $200 Military Travel Show NAS Whiting Field, FL Military $200 continued… TDC 4/24/14 BCC 5/6/14 15 Packet Pg. 613  Destination Team Marketing Plan TRADE SHOW Location Market Budget Visit FL – VIP Event Chicago, IL Meeting Planners $1500 GAMPI Workshop Atlanta, GA Meeting Planners $1500 ASAE Springtime in the Park Washington, DC Govt/Meeting Planners $1500 Destination Showcase Chicago, IL Meeting Planners $1500 Your Military Reunion Connection Nashville, TN Military $895 Alabama Motorcoach Shreveport, LA Tour Operators/Owners $895 Connect – Collinson Media Orlando, FL SMERF $3200 Going on Faith Cabarrus County, NC Religious $895 Rejuvenate – Collinson Media Daytona Beach, FL Religious $3200 Boomers in Groups Little Rock, AR Niche $1195 Florida Motorcoach TBD Tour Operators/Owners $895 Visit Florida Programs Various Various $5500 AAA Show Montgomery, AL Leisure $79 Military Familiarization Tour Emerald Coast Military $4500 Collateral/Promotional Items $10000 Transportation/Lodging/Meals* $25150* $77,569 *not accounted for in a -548xxx promotions account TDC 4/24/14 BCC 5/6/14 16 Packet Pg. 614  Sales Team Marketing Plan TRADE SHOW Location Market Budget Small Market Meetings Conference Mesa, AZ Corporate/Meeting Planners $6495 TSAE Education Day & Trade Show Tallahassee, FL Corporate/Meeting Planners $870 MSAE-LSAE Joint Conference Orange Beach, AL Association Planners $1650 Rejuvenate – Collinson Media & Events Daytona Beach, FL Religious Meeting Planners $1450 PCMA Annual Conference Boston, MA Association Planners $3000 GAMPI Meetings & Exploration Conference Atlanta, GA Corporate/Association Planners $2000 SGMP National Education Conference Portland, OR Government Planners $1995 CMCA Conference Colorado Springs, CO Religious Meeting Planners $3250 Collaborative Marketplace – Collinson Media Portland, OR Corporate Meeting Planners $3000 ASAE Springtime in the Park Washington, DC Govt/Corp/Assn Planners $3795 MPI Professional Education Conference Minneapolis, MN Regional, National, Corporate $1100 Plan Your Meetings Dallas, TX Govt/Corp/Assn Planners $1500 MPI SE Education Conference Amelia Island, FL Govt/Corp/Assn Planners $2500 Connect – Collinson Media & Events Orlando, FL Govt/Corp/Assn Planners $2150 Transportation/Lodging/Meals* $7500* $42,255 *not accounted for in a -548xxx promotions account TDC 4/24/14 BCC 5/6/14 17 Packet Pg. 615  Sales Team Marketing Plan SALES TRIPS Affiliation Market Budget Birmingham/Montgomery, AL ACAE Corporate/Association Planners $300 Huntsville/Montgomery, AL n/a Government/Corporate Planners $300 New Orleans, LA LSAE Corporate/Association Planners $300 Atlanta, GA MPI/GSAE Corporate Meetings $600 Jackson, MS n/a Corporate/Association Planners $700 Montgomery, AL ACAE Association Planners $300 Tallahassee, FL TSAE Govt/Corp/Assn Planners $300 Transportation/Lodging/Meals* $3500* $6,300 TRADE SHOWS & SALES TRIPS Budget Promotional Items $8200 Collateral $5000 $13,200 *not accounted for in a -548xxx promotions account TDC 4/24/14 BCC 5/6/14 18 Packet Pg. 616  Events Team Marketing Plan Market Budget Exhibition Pad Grand Opening/Familiarization Tour Local & Out of Area Clients $77100 Exhibition Pad Branding/Integrated Collateral ECCC Clients $15000 Exhibition Pad Familiarization Tours Existing Clients $5000 Exhibition Pad Familiarization Tours Potential Clients $5000 Todd Oliver Show Leisure $1600 $103,700 LOGO’D ITEMS FOR CLIENTS Budget Gift Items (e.g. hat, cup, lip balm, towel, etc) $5000 Stationary Sets $650 Golf Sets $1800 $7,450 TDC 4/24/14 BCC 5/6/14 19 Packet Pg. 617  Film Commission Marketing Plan Location Budget Film Commissioner Salary $38000 Rally in Tally (March) Tallahassee, FL $0 Tribeca Film Festival (April) New York, NY $2000 Producers Guild Conference (June) Los Angeles, CA $3000 Indie Slate Sundance Promotional Ad $1000 Website Hosting & SEO (filmemeraldcoast.fl) $4068 Postage/Freight* $532* Transportation/Lodging/Meals* $16400* Location Photo Gallery Platform* $900* Film Florida Membership* $600* $66,500 *not accounted for in a -548xxx promotions account TDC 4/24/14 BCC 5/6/14 20 Packet Pg. 618  Local Event Participation LOCAL EVENTS Market Budget Okaloosa Island Mardi Gras Leisure $1000 Sock Hop Snowbirds $2000 Winter Guest Fest Snowbirds $500 Destin Snowbird Welcome Snowbirds $100 Fort Walton Snowbird Welcome Snowbirds $100 Burning Up the Beaches 2013* Niche – Car Enthusiasts $7500 Burning Up the Beaches 2014* Niche – Car Enthusiasts $7500 $18,700 *Prior Director initiative pending resolution TDC 4/24/14 BCC 5/6/14 21 Packet Pg. 619  Other Marketing Activities Market Current Budget New Budget Airport Displays Groups/Meetings/Conventions $4100 $4100 Destin Chamber of Commerce Directory Groups/Meetings/Conventions $1000 $1000 FWB Chamber of Commerce Directory Groups/Meetings/Conventions $1000 $1000 emeraldcoastfl.com Leisure $6660 $6660 emeraldcoastconventioncenter.com Groups/Meetings/Conventions $1500 $1500 myemeraldcoastevent.com ECCC website enhancements Groups/Meetings/Conventions $50000 $50000 Communications (e.g. newsletters, press releases) Various $6000 $6000 Environmental Council Beach Cleanups $9000 $9000 GeoCaching Leisure $10000 $10000 EcoTourism Leisure $10000 $10000 Promotional Items Leisure $10000 $10000 Social Media Content Development Leisure $10000 $10000 Entertainment Expenses/Meals for Meetings Tourism Industry Professionals $2600 $2600 Last Minute Deals Promotional Reserve Various $131,248 - $253,108 $121,860 TDC 4/24/14 BCC 5/6/14 22 Packet Pg. 620  RESOLUTION NO. 2014-__ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, ADOPTING THE CONSOLIDATED STRATEGIC MARKETING PLAN FOR FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Tourist Development Operations and Procedures Manual (the “Manual”) requires the adoption of a Tourist Development Strategic Marketing Plan (the “Plan”) as a component of each annual budget submitted by the Tourist Development Department (the “TDD”); and WHEREAS, on November 5, 2013, the Board of County Commissioners (the “Board”) approved the Plan, which set forth the proposed marketing and promotional activities and expenditures to be performed by the TDD’s advertising agency during Fiscal Year 2013-2014 (the “Ad Agency Plan”); and WHEREAS, on March 18, 2014, the Board revised the Ad Agency Plan and set forth the proposed marketing and promotional activities and expenditures to be performed by TDD staff during Fiscal Year 2013-2014 (the “In-House Plan”); and WHEREAS, the adoption of a Consolidated Plan to govern all expenditures for marketing and promotion during Fiscal Year 2013-2014 will provide clarity and transparency for the operations of the TDD; and WHEREAS, the Tourist Development Council at its April 24, 2014 meeting reviewed the Consolidated Plan and voted unanimously to recommend approval; and WHEREAS, the Board finds that adopting the Consolidated Plan, which sets forth the revised marketing and promotional activities and expenditures for Fiscal Year 2013-2014 is in the public interest and is consistent with the requirements of the Manual. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: SECTION 1: RECITALS The recitals set forth above are true and correct and are incorporated into this Resolution. SECTION 2: ADOPTION OF THE TOURIST DEVELOPMENT MARKETING PLAN A. The Board hereby adopts the attached Consolidated Plan, which sets forth the marketing and promotional activities and expenditures for Fiscal Year 2013-2014. Packet Pg. 621  B. The expenditures provided in the Consolidated Plan constitute only a general allocation of projected revenues between the general tasks outlined therein and do not constitute the authorization for the expenditure of those funds. All such expenditures must be authorized pursuant to established County policies codified in Sections D.400 and E.600 of the Manual. SECTION 3: EFFECTIVE DATE This resolution shall become effective immediately upon adoption by the Board of County Commissioners and shall govern all expenditures for marketing and promotion for Fiscal Year 2013-2014. ADOPTED this _____ day of __________ 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA By: ________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT By: _______________________________ Deputy Clerk Packet Pg. 622  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Paddle Boarding Advertising DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval to promote a standup paddle boarding competition to take place in mid-August. BACKGROUND: The TDD continues to refine marketing efforts targeting niche markets with higher disposable incomes. As part of this effort, staff is evaluating local events to see where advertising around a scheduled event makes sense for the taxing district. A standup paddle boarding competition is scheduled for our area in mid-August, and that demographic is a perfect target audience with higher household income and disposable income for travel and entertainment. Furthermore, vacation travel slows down in that timeframe. Negotiations for various paddle boarding advertising opportunities are in progress, and the actual placement (e.g. print, online) will depend on what is available based on the timing of County approvals. Funding is available in promotional reserves. The Tourist Development Council unanimously approved paddle boarding advertisement in an amount not to exceed $6000 at its April 24, 2014 meeting. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve paddle boarding advertisement in an amount not to exceed $6000. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 623  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Selection Process to Fill TDC Vacancy DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Requesting Board approval to proceed with a selection process to fill a vacant seat on the Okaloosa County Tourist Development Council (“Council”). BACKGROUND AND ANALYSIS: In April 2013, the Board appointed six (6) non-elected members to serve on the Council. Daniel Empson, who was appointed to serve a two-year term as a Tourism Industry member, has tendered his resignation. Section A.500(4) of the TDD Operations & Procedures Manual requires vacancies on the Council to be filled in the same manner as the appointment of the person whose absence created the vacancy. Pursuant to Section 125.0104(4)(e), F.S., the six (6) non-elected Council members must be individuals who are involved in the tourist industry and who have demonstrated an interest in tourist development, of which, not less than three (3) nor more than four (4) shall be owners/operators of a tourist accommodation. Currently the Council is comprised of three (3) Owner/Operator members and two (2) Tourism Industry members. Thus, the vacant seat may be filled by either an Owner/Operator member or a Tourism Industry member. At this time, the Board is requested to seek applicants to fill the vacant seat on the Council and appoint a three-member Selection Committee consisting of a County Commissioner, Director of the Tourist Development Department, and Chairman of the Council. The Selection Committee would review all of the applications received and make a recommendation to the Board. Any meeting of the Selection Committee shall be duly noticed, open to the public, and minutes of the meeting shall be taken. OPTIONS: Approve/Disapprove. RECOMMENDATION: Approve to proceed with the selection process set forth above to fill the vacant seat on the Council. RECOMMENDED BY: Packet Pg. 624 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 625  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Amended Bond Resolution for Beach Restoration MSBU DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests Board consideration and approval of Amended Bond Resolution which eliminates the special assessments as a pledge revenue for the repayment of the note funding the West Destin Project. BACKGROUND: At the March 18, 2014 BCC meeting, the Commission gave staff direction to prepare the necessary documentation to release the pledge of the assessment revenue and to develop, advertise, and bring back to the Board an ordinance to repeal existing Ordinance 07-57 that established the Okaloosa County Beach Restoration Program MSBU. This agenda item begins the aforementioned process through an Amended Bond Resolution which would eliminate the special assessments as a pledge revenue for the repayment of the note funding the West Destin project. This action is separate from the repeal of the special assessment itself which is being scheduled for the May 20th meeting. The Amended Resolution has already been prepared and has been approved by the bank holding the note, in addition to Mark Galvin at First Southwest. It is important to note that the amendment of the bond resolution is distinct from the repeal of the MSBU. The Board could amend the resolution and still keep the assessments in place. OPTIONS: Approve/Disapprove Amended Bond Resolution RECOMMENDATION: Staff recommends approval of Amended Bond Resolution. RECOMMENDED BY: Packet Pg. 626 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 627  RESOLUTION NO. 14-___ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA AMENDING ITS RESOLUTION NO. 12-142, ADOPTED WITH RESPECT TO THE COUNTY’S BEACH RESTORATION NOTE, SERIES 2012; ELIMINATING THE PLEDGE OF THE REVENUES DERIVED FROM SPECIAL ASSESSMENTS IN THE OKALOOSA COUNTY BEACH RESTORATION PROJECT MUNICIPAL SERVICES BENEFIT UNIT TO SECURE THE NOTE; AND PROVIDING AN EFFECTVIE DATE. WHEREAS, the Board of County Commissioners of Okaloosa County, Florida (the "Issuer") has previously issued its Beach Restoration Revenue Note, Series 2012 (the "Note") pursuant to Resolution No. 12-142 of the Board of County Commissioners of the Issuer, adopted October 16, 2012 (the "Note Resolution"); and WHEREAS, the Note Resolution pledges as security for the Note the Pledged Funds, which consists in part of the Pledged Revenues, which are defined in the Note Resolution to include certain special assessments (the "Special Assessments") imposed within the Okaloosa County Beach Restoration Project Municipal Services Benefit Unit; and WHEREAS, the Issuer desires to modify the security for the Note to delete the pledge of the Special Assessments and any future proceeds thereof; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA as follows: SECTION 1. The Note Resolution is hereby amended to provide that the definition of "Pledged Revenues" contained therein shall read as follows: "Pledged Revenues" shall mean the proceeds of the Tourist Development Tax. SECTION 2. The Note Resolution is hereby amended to provide that all references therein to the Special Assessments shall be eliminated, and the Issuer shall not be required to levy the Special Assessments in connection with payment of the Note. Notwithstanding the foregoing, any proceeds of Special Assessments received by the Issuer prior to the date of this Resolution shall be applied as provided in the Note Resolution before this amendment. SECTION 3. Except as amended hereby, the Note Resolution shall remain in full force and effect. SECTION 4. This Resolution shall take effect immediately upon its adoption. Packet Pg. 628  PASSED, APPROVED AND ADOPTED this 6th day of May, 2014. OKALOOSA COUNTY, FLORIDA (OFFICIAL SEAL) Chairman, Board of County Commissioners ATTEST: Clerk of the Board of County Commissioners Approved as to form and correctness: County Attorney ACCEPTED AND APPROVED: HANCOCK BANK, as owner of the Note By: Its: Packet Pg. 629 Packet Pg. 630 Packet Pg. 631  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Panhandling Ordinance DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request Board consideration of two sample Panhandling Ordinances and give staff direction to further explore drafting like ordinance for Okaloosa County. BACKGROUND: At the request of a Commissioner, staff was asked to research panhandling ordinances from other counties and municipalities in Florida for legislation that may find applicability in Okaloosa County. Attached are two ordinances, from Hernando and Orlando, for the Board’s consideration. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 632 Hernando County Ordinance on Panhandling: Sec. 21-3. Solicitation upon medians, streets, and highways. a. Purpose. The purpose of this section is to prevent dangers to persons and property, to prevent delays, and to avoid interference with the traffic flow. Roadways that have center medians often are designed to deal with specific traffic flow problems. Any delay or distraction may interfere with traffic planning. Sometimes persons stand near intersections and near traffic lights to contact drivers or passengers in cars that are passing or that are stopped temporarily due to traffic lights. b. Unlawful Acts: (1) It shall be unlawful for any person to solicit for employment, business, contributions, or sales of any kind, or collect monies for the same, from the occupant of any vehicle traveling upon any street or highway, or to advertise for any purpose, when such solicitation, advertisement or collection causes the person performing the activity to enter onto the traveled portion of a street or highway. This section shall not apply to solicitation or collection for relief of victims during a time of national emergency as declared by the president or a time of state emergency as declared by the governor, when such solicitation or collection is carried out solely by representatives of a governmental or not-for-profit organization and all goods or money solicited or collected are transferred to a recognized relief agency for distribution within a reasonable time. (2) This section may be enforced by any law enforcement agency with jurisdiction and authority over the street or highway on which violations occur, which agencies are hereby authorized and directed to enforce this section. (3) Violations of this section shall be prosecuted in the name of the state in a court having jurisdiction of misdemeanors by the prosecuting attorney thereof and upon conviction shall be punished by a fine not to exceed five hundred dollars ($500.00) or by imprisonment in the county jail not to exceed sixty (60) days or by both such fine and imprisonment. c. Definition. Packet Pg. 633  For purposes of this section, the "traveled portion of the street or highway" shall mean that portion of the street or highway normally used by moving motor vehicle traffic and shall include: (1) Any median area dividing lanes of motor vehicle traffic, whether or not paved; and (2) Any area within the road right of way that is four (4) feet or less in straight line distance from the traveled portion of the street or highway, such area representing the minimum clear zone of recovery provided for by applicable traffic engineering standards. (Ord. No. 98-26, §§ 1—3, 10-13-98; Ord. No. Packet Pg. 634  CITY OF ORLANDO PANHANDLING ORDINANCE Sec. 43.86. Panhandling. (1) Definition. "Panhandling" is any solicitation made in person, requesting an immediate donation of money or other thing of value. Purchase of an item for an amount far exceeding its value, under circumstances where a reasonable person would understand that the purchase is, in substance, a donation, is a donation for the purpose of this section. Except as specifically provided in this section, panhandling does not include passively standing or sitting with a sign or other indication that one is seeking donations, without addressing any solicitation to any specific person other than in response to an inquiry by that person. (2) Place of Panhandling—Violation. It shall be unlawful for any person to panhandle, and no registration issued under this section shall be deemed to allow panhandling, including passively standing or sitting with a sign or other indication that one is seeking donations, when the person solicited is in any of the following places within the City limits of Orlando, Florida: (a) At any bus or train stop; (b) In any public transportation vehicle or facility, excluding airports; (c) In any vehicle on the street; (d) In a public park, fairground, or sporting facility, including entry ways or exits thereto; 1 Packet Pg. 635  (e) Within 15 feet of the site of any automated teller machine (ATM); (f) On private property, unless the panhandler has permission from the owner or occupant; (g) In a parking lot or garage owned or operated by the City of Orlando, including entryways or exits and pay stations connected therewith; or (h) On public property in the Downtown Core District as defined in Section 43.87 of the City Code of Orlando, unless the solicitor is within an exempt zone, or otherwise authorized by Section 43.87. (3) Manner of Panhandling—Violation. It shall be unlawful for any person to panhandle in any of the following manners: (a) By blocking the path of the person solicited; (b) By using profane or abusive language, either during the solicitation or following a refusal; (c) By panhandling in a group of two or more persons; or (d) By any statement, gesture, or other communication which a reasonable person in the situation of the person solicited would perceive to be a threat. (4) False or Misleading Solicitation—Violation. (a) It shall be unlawful for any person to knowingly make any false or misleading representation in the course of soliciting a donation. False or misleading representations include, but are not limited to, the following: 2 Packet Pg. 636  (i) Stating that the donation is needed to meet a specific need, when the solicitor already has sufficient funds to meet that need and does not disclose that fact; (ii) Stating that the donation is needed to meet a need which does not exist; (iii) Stating that the solicitor is from out of town and stranded, when such is not true; (iv) Wearing a military uniform or other indication of military service, when the solicitor is neither a present nor former member of the service indicated; (v) Wearing or displaying an indication of physical disability, when the solicitor does not suffer the disability indicated; (vi) Use of any makeup or device to simulate any deformity; or (vii) Stating that the solicitor is homeless, when he or she is not. (b) It shall be unlawful for any person to solicit a donation stating that the funds are needed for a specific purpose and then spend the funds received for a different purpose. (5) Time of Panhandling. (a) It is unlawful for any person to panhandle, as defined in this Chapter, in the City limits of Orlando, on any day after sunset or before sunrise. 3 Packet Pg. 637