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GRANT AGREEMENT
BETWEEN
THE NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND
OKALOOSA COUNTY
FOR
MID COUNTY TANK #4
NWEWMD CONTRACT NUMBER 14-061
WITNESSETH:
WHEREAS, OKALOOSA COUNTY (hereinafter referred to as the GRANTEE) located
in Okaloosa County, Florida, has identified an urgent need for a new elevated water tank; and
WHEREAS, the NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a
public entity created by Chapter 373, Florida Statutes (hereinafter referred to as the DISTRICT)
is authorized to assist local governments and utilities with water supply development, in
accordance with section 373.705, Florida Statutes (F.S.); and
WHEREAS, the GRANTEE, by completing this project, will provide more storage for
water from Okaloosa County’s northern well field as directed in the Regional Water Supply
Plan; and
NOW, THEREFORE, in consideration of services to be performed for the public benefit
hereunder, the DISTRICT and GRANTEE agree as follows:
1. The DISTRICT agrees:
A. To provide funding not to exceed $1,250,000 dollars or fifty-percent of the final
cost to complete the project, whichever is less, for approved expenses in support
of the Mid County Tank #4 project described in the Scope of Work
(ATTACHMENT 1).
——B-—“To provide payment of funds, ona reimbursement basis, indicated in Paragraph
1.A. for work satisfactorily completed within 30 days of receipt of approved
invoices from the GRANTEE. Invoices may be submitted no more frequently
than monthly. All invoices must be submitted with supporting documentation and
with sufficient detail for the proper pre-audit and post-audit thereof.
PAGE 1 OF 4
The GRANTEE agrees:
A.
B
C.
D
To provide a minimum of 50% of the funding required for project completion.
To administer the consultant contracts.
To obtain all necessary permits for project construction and operation.
To invoice the DISTRICT for work satisfactorily completed in support of the Mid
County Tank #4 project, as described in the Scope of Work (ATTACHMENT 1).
Invoices may be submitted no more frequently than monthly and must be
submitted with supporting documentation and with sufficient detail for the proper
pre-audit and post-audit thereof. Supporting documentation shall reflect actual
paid costs.
To provide to the DISTRICT all deliverables specified in the Scope of Work
(ATTACHMENT 1). Deliverables will be provided to District staff during
project implementation. Final deliverables must be submitted in electronic
format.
To provide all necessary services associated with facility design, permitting, and
construction, including surveying, contract management, land acquisition, legal
services, right-of-way acquisition, zoning, replatting, comprehensive plan
amendment, code variance, and other services, as necessary.
To use funds obtained from the DISTRICT pursuant to this AGREEMENT solely
for the purposes of the Mid County Tank #4 project, as described in the Scope of
Work (ATTACHMENT 1).
To comply with all applicable federal, state and local rules and regulations in
providing services under this AGREEMENT. The GRANTEE acknowledges that
this requirement includes compliance with all applicable federal, state, and local
health and safety rules and regulations.
To maintain books, records, and documents directly pertinent to performance
under this AGREEMENT in accordance with generally accepted accounting
principles consistently applied. The DISTRICT, the State of Florida, or their
authorized representatives shall have access to such records for auditing purposes
during the term of this AGREEMENT and for three years following project
completion.
It is mutually understood and agreed that:
A.
This AGREEMENT shall remain in effect for a period of 24 months from the date
of AGREEMENT execution which is the date of the last signature, unless
extended by mutual written consent.
The DISTRICT shall have no liability or responsibility to the GRANTEE, its
contractors, any governmental entity, or the employees, agents, representatives,
licensees, invitees, and guests of the GRANTEE and its contractors or any other
person or entity associated with the project as a result of, or arising out of, the
GRANTEE’s use of DISTRICT funds.
PAGE 2 OF 4
This AGREEMENT may be terminated by either of the parties upon at least 30
days written notice.
The DISTRICT may unilaterally cancel this AGREEMENT for refusal by the
GRANTEE to allow access to all documents, papers, letters, or other material
subject to the provisions of Chapter 119, Florida Statutes, and made or received
by the GRANTEE in conjunction with this AGREEMENT.
This AGREEMENT is subject to the availability of funds anticipated at the time
of execution. Should funding be discontinued or reduced, the AGREEMENT will
be terminated or amended, as appropriate. In this event, the GRANTEE shall be
compensated for work or services satisfactorily completed prior to termination or
amendment of the AGREEMENT.
This AGREEMENT constitutes the entire agreement between the DISTRICT and
the GRANTEE and may be amended or extended only in writing, signed by both
the DISTRICT and the GRANTEE.
The DISTRICT and the GRANTEE may, by written order designated to be an
Amendment to this AGREEMENT, agree that additional work shall be
undertaken within the general scope of this AGREEMENT.
To the extent required by law, all contractors shall be required to secure and
maintain such insurance as will protect it from claims under the Workers’
Compensation Act and from claims for bodily injury, death, or property damage
which may arise from the performance of its services under this AGREEMENT.
A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid or contract with a
public entity for construction or repair of a public building or public work, may
not submit bids on leases of real property to a public entity, may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, Florida
Statutes, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list.
An entity or affiliate who has been placed on the discriminatory vendor list may
not submit a bid, proposal, or reply on a contract to provide any goods or services
to a public entity; may not submit a bid, proposal, or reply on a contract with a
public entity for the construction or repair of a public building or public work;
may not submit bids, proposals, or replies on leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity.
As provided under Section 216.347, Florida Statutes, expenditure of DISTRICT
grant funds for purposes of lobbying, including of the Legislature, judicial branch,
or any state agency, is prohibited.
PAGE 3 OF 4
L. Notices provided for in this AGREEMENT shall be delivered to the GRANTEE
by delivery to the GRANTEE’s Project Manager and to the DISTRICT by
delivery to the DISTRICT Project Manager. The Project Managers are:
OKALOOSA COUNTY NORTHWEST FLORIDA WATER
MANAGEMENT DISTRICT
Board of County Commissioners Linda Chaisson, P.E.
c/o Contracts & Grants Manager 81 Water Management Drive
1804 Lewis Turner Blvd, Ste. 206 Havana, Florida 32399-3700
Fort Walton Beach, FL 32547-1285 (850) 539-5999
Telephone 850-651-7200 ext. 4381 Linda.chaisson@nwfwmd.state.fl.us
Facsimile 850-609-5029
Email meubanks@clerkofcourts.cc
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT the day and year
last below written.
NORTHWEST FLORIDA WATER OKALOOSA COUNTY
MANAGEMENT DISTRICT
By: CO <ese——_ By:
Jonéthan P. Steverson, Executive Charles K. Windes, Jr., Chairman
Director Board of County Commissioners
Date: 4/4 /\
Date:
PAGE 4 OF 4
GRANT AGREEMENT BETWEEN THE NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT AND
OKALOOSA COUNTY
ATTACHMENT 1 — SCOPE OF WORK
Background
The project will provide a new | million gallon elevated water storage tank to provide additional elevated
storage to facilitate maintaining pressure to customers in the northern Mid County service area when the
existing tank is taken out of service for maintenance and will provide additional storage for water that is
sent to the south County, as required by the Regional Water Supply Plan to reduce pumping from coastal
wells.
Project Description
The project will consist of the construction of a new | million gallon elevated storage tank.
Anticipated Schedule
The anticipated schedule, described in months following grant agreement approval, is as follows:
Task Scheduled Completion Date
Land Acquisition, Surveying Months 1-2
Design, Permitting Months 3-6
Construction | Months 7-24
Anticipated Project Cost and Funding
Project: Mid County Tank #4
Grantee: Okaloosa County
The table below outlines expenses and funding anticipated through completion of the project. Task level funds
represent estimated amounts. The NWFWMD grant will not exceed the total amount indicated in the agreement.
A minimum of fifty-percent additional matching funds will be provided or obtained by Okaloosa County. Grant
funding through this AGREEMENT is available for construction costs directly associated with and required for
project completion. This AGREEMENT will not require an amendment for changes in amounts listed in
categories for matching funds or changes in the anticipated schedule listed above that occur prior to the expiration
of the AGREEMENT.
Budget by Task Cn pens Match Source
1) Design/Surveying/Permitting/ . $255,000.00 Okaloosa County
Land Purchase
2) Construction $1,250,000.00 $1,072,500.00 Okaloosa County
3) Construction Engineering 550,000.00 Okaloosa County
4) Connecting Water Main $126,000 Okaloosa County
Total $1,250,000.00 $1,503,500.00
ATTACHMENT 1, PAGE 1 OF 2
Deliverables
1. The GRANTEE shall complete the project as described above.
2. With each invoice the GRANTEE shall provide the following:
a.
b.
c.
d.
Description of activities completed during the invoice period;
Design drawings and project area map, as available, if not previously provided;
Photographic record of project activities and progress to date; and
Expense backup documentation, in sufficient detail for proper pre-audit and post-audit.
3. The GRANTEE shall provide semiannual progress reports, due on June 30 and December 31 of each
year until the project is complete, to include the following:
a.
b.
c.
d.
Description of facility construction to date;
Design drawings and project area map (unless provided previously);
Photographic record of project activities and progress to date (unless provided previously);
Work plan and schedule for next phase of project up to the next semiannual report or final
project summary report. Note any changes to anticipated schedule outlined above; and
Summary of construction and total project costs to date, itemized by major component.
4. The GRANTEE shall provide a Final Project Summary Report upon completion of the project, to
include the following:
a.
d.
Project Summary Statement outlining accomplishments, problems encountered solutions, and
future recommendations.
Design drawings and project area map, if not previously provided.
Detailed description of the objectives and anticipated outcomes of the planned construction
project, to include estimates of the number of people ultimately served, anticipated fire flow
and water storage improvements, and any other improvements planned.
Documentation of project costs, including grant funding and funding from other sources.
Specified deliverables must be provided in electronic format.
ATTACHMENT 1, PAGE 2 OF 2
