Okaloosa County BOCC — August 19, 2014

Agenda Okaloosa County Board of Commissioners Tuesday, August 19, 2014– 6:00 PM Water & Sewer Administration Building I. County Administrator's Update II. Commissioner's Minute III. Public Comments Related to Current Agenda IV. Public Hearing 1. [GM] Public hearing for determination of use (mini golf course) under Okaloosa Island Covenants B-2 Area –Pg 5 2. [TDD] Request acceptance of public comments and adoption of the Beach Restoration MSBU Final Assessment Resolution –Pg 21 3. [PW] Public Hearing to address comments both for and against implementation of an ordinance regulating the use of Golf Carts in and around the Lake Lorraine subdivision area of unincorporated Shalimar –Pg 37 V. Visitor 1. Teaching Children to Save Award Presentation –Pg 43 2. Tax Collector Budget Documents & Possible site in Niceville for Tax Collector Office –Pg 44 3. Nathan Sparks, President, EDC to address the Board concerning a request for additional funding in contract renewal. –Pg 47 VI. Consent Agenda 1. [AP] Request approval of First Amendment to FDOT SIB Loan –Pg 48 2. [AP] Request approval of Chairman's Signature by Ratification and for Acceptance of the awarded grant –Pg 61 3. [CAO] Approval of Budget Resolutions & Transfers –Pg 155 4. [CAO] Request approval of and authorize the Chairman to execute a letter to Emerald Coast Crime Stoppers, Inc. designating them as an agent of the County for the Revised: 8/14/2014 5:03 PM Page 1 of 4 Regular Meeting (South) Agenda August 19, 2014 purpose of applying for and receiving funds from the Crime Stoppers Trust Fund. –Pg 169 5. [GM] Request modification and signature for FY 2014-2015 SHIP Certifications –Pg 171 6. [GM] Request approval of Re-appointment of District 4 Representative for the Planning Commission –Pg 178 7. [Non BCC] Request approval of a Public Event Permit for Battle of the Best Field Day 5k Race on November 1, 2014 from 9:00am - 1:00pm. –Pg 179 8. [Non BCC] Public Defender's Office request for reserve funding –Pg 184 9. [Non BCC] Request approval of and authorize the Chairman to execute a Proclamation establishing August 26, 2014 "Women's Equality Day" –Pg 187 10. [Non BCC] Warren Averett LLC, Terms of Engagement July 1, 2014. District: All. –Pg 189 11. [PUR] Seeking Approval to Direct Pay Retif Oil & Fuel Invoice –Pg 200 12. [PUR] Seeking Approval to Award Bid for the Maintenance of the County Warning Point Equipment. (EMS 52-14) –Pg 206 13. [RM] Request Approval of the Met Life Dental Contract –Pg 230 14. [RM] Request Approval of Florida Blue Medicare Amendment #1 –Pg 287 15. [RM] Request Approval to Renew the Contract with Barnes Insurance as Okaloosa County's Medical Insurance Agent of Record –Pg 291 16. [TDD] Request approval of the use of Promotional Reserves for social media sweepstakes, email opt-in button on the website in conjunction with visitors guide requests, and development of three pop-up banners for use at trade shows –Pg 296 17. [TDD] Informing the Board of the use of Promotional Reserves for Funway Holidays –Pg 301 18. [TDD] Request approval of payment in the amount of $9,047 to First Coast Promotions for Let’s Go Emerald Coasting shirts and hats –Pg 308 VII. Department Business A. Zan Fedorak/Purchasing 1. Seeking Approval to Award Contract for Construction of Boarding Bridges and Bag Lifts at the Northwest Florida Regional Airport, Bid #AP 49-14. –Pg 310 Okaloosa County Board of Commissioners Page 2 Printed 8/14/2014 Regular Meeting (South) Agenda August 19, 2014 B. Sunil Harman/Airports 1. Request approval of Request For Proposals to Bridge Cash-Flow Financing of Reimbursable Capital Projects –Pg 375 C. Elliot Kampert/Growth Management 1. Request Approval of Medicaid Amendment 7 –Pg 384 2. Request direction from Board of County Commissioners regarding whether to initiate amendments to Land Development Code to allow keeping of chickens in residential areas –Pg 386 D. Paul Lawson/Corrections 1. The Department of Corrections requests authorization to hire five additional correctional officers in FY15 and to commence hiring process immediately. –Pg 414 E. Ed Schroeder/Tourist Development 1. Request approval of the FY 2014-2015 Strategic Marketing Plan –Pg 416 2. Request approval of the dissolution of the Environmental Council –Pg 630 3. Request approval for Chairman to sign revised Task Order 112 titled BP Media Pass Through Cost in the revised amount of $205,602 –Pg 634 F. John Hofstad/Public Works 1. Request Approval/Acceptance of Performance Bond for the Construction of the TownePlace Suites Hotel Right Turn Lane. District: 2 –Pg 652 2. The request to vacate a portion of Bullock Blvd has been rescinded. –Pg 662 3. Request approval and authorization for the Chairman to execute a Local Agency Program (LAP) Agreement with the Florida Department of Transportation and the associated Resolution of Authorization for construction of the PJ Adams Parkway (CR 4) Safety Improvements Project. –Pg 679 G. Donald Turner/Facility Maintenance 1. Requests BCC direction regarding an RFP or RFQ for Bank Loan for long- term financing for multiple Facilities Capital Construction Projects. Dist: all –Pg 700 Okaloosa County Board of Commissioners Page 3 Printed 8/14/2014 Regular Meeting (South) Agenda August 19, 2014 2. Requests approval to include LPA Task Order 21 on the List of Approve Task Orders under the Contract Extension. Dist: all –Pg 734 3. Requests BCC approval of Progress Funding for the Sheriff's New Shalimar Building. Dist: all –Pg 743 VIII. Old Business 1. [BCC] Request consideration of applicant and appointment to the Value Adjustment Board. District: All. –Pg 748 2. [CAO] Request Board consideration and approval of a resolution authorizing interim financing for public improvement projects. –Pg 749 IX. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 4 Printed 8/14/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Public Hearing for Okaloosa Island Covenants B-2 Area Putt-Putt DEPARTMENT: Growth Management BCC DISTRICT: District 2 - Commissiner Parisot STATEMENT OF ISSUE: To conduct a public hearing to determine whether to allow a "putt- putt" style mini golf course in the B-2 zone as described in the Okaloosa Island Covenants. BACKGROUND: The County has received an inquiry from the prospective purchaser of Lots 17, 18, and 19 of Block 2 of the Subdivision of Okaloosa Island (see attached location aerial photo) who wishes to develop a "putt-putt" style mini golf course and associated concession area. The subject parcels are in the B-2 (“Apartment, Hotel Court, and Hotel Areas”) area as described in the Protective Covenants and Restrictions for Okaloosa Island (the Covenants). As provided in the Covenants, the B-2 area allows: (1) Duplex residences - apartment (2) Hotels (3) Tourists or hotel courts (4) Apartment housing and “Affiliated services built in conjunction with, and within the same plan as (2), (3), and (4) above, such services being as newsstands, barber shops, beauty shops, dining rooms, drug shop, rental boat basin, delicatessens, filling stations, variety shops, clothing shops, flower shops and other shops as may be deemed necessary and proper by Okaloosa County from time to time, to serve the needs of tourists and vacationists.” While a putt-putt golf course is not among the enumerated uses and affiliated services, and as any of the above uses must be built in conjunction with a hotel, tourist/hotel court, or apartment housing, the Okaloosa Island Leaseholders' Association Architecture Review Committee (OILA ARC) found the use inconsistent with the Covenants when it considered the proposal during its meeting of June 26, 2014. However, the OILA ARC also endorsed the proposal as "a good land use and advantageous to island tourism" (see attached OILA ARC Recommendation), and recommended that the applicant seek a "variance" to the Covenants from the Board of County Commissioners (also in the attached OILA ARC Recommendation). It is important to note that the information presented to the OILA ARC did not include the concession area. Subsequent communication with the OILA ARC indicates that the concession area would be considered part of the golf course. A previously discussed game arcade has been withdrawn from the proposal by the applicant has withdrawn the arcade from the request (see attached email). Packet Pg. 5 The Covenants do provide the Board of County Commissioners some flexibility in interpreting and enforcing the covenants. Part G.8. states, in salient part, that: "Okaloosa County expressly reserves the right to classify and reclassify from time to time areas for zoning purposes and to prescribe, amend, or revoke regulations and restrictions applicable to such areas and buildings and structures thereon and the uses thereof, but no classification, regulations or restrictions shall apply to any portion of the Island then under lease without the consent of the lessee thereof." and "Okaloosa County, notwithstanding the terms and provisions contained in this instrument, hereby expressly reserves trhe right, in its absolute discretion, at any time to annul, waive, change or modify any of the covenants and restrictions herein contained as to any lot, parcel or part of said Island not then under lease and, with the written consent of the majority in number of the lessees of the lots in any area designated by Okaloosa County, as to the lots or parcels in such designated area." It should be noted that in 1992 the Board of County Commissioners adopted a policy whereby leases could be exchanged for titles, and that the term "leasehold" is understood to mean "leasehold title" and "leaseholder" signifies "leaseholder owner", and that "lessee" signifies "lessee owner". Pursuant to this policy, in 1997 the Board of County Commissioners granted titles for the subject properties. The property owner has joined the applicant's request for this determination (see attached Mann letter). The County has received a petition supporting the proposed use from the owners of 5 of the 8 surrounding properties, not including the Azure Condominium. Therefore, pursuant to the above language and consistent with the OILA ARC's recommendation, the prospective buyer is petitioning the Board of County Commissioners to allow the development of a stand-alone putt-putt golf course and associated amenities on the subject properties. It is important to note that this is not a variance as that term is applied in the County Land Development Code (LDC). As applied throughout the County, a variance is granted to relieve a hardship, typically whenever a property owner is being denied a use to which he or she would otherwise be entitled and which is enjoyed by other owners of properties bearing the same zoning. In the instant case, there is no hardship as the applicants have not been denied a use to which other owners of property in the same B-2 area are entitled; rather, they are seeking a property-specific allowance of a use not allowed as a stand-alone activity. It should be noted that, as a use intended for "tourists and vacationists", a mini golf course could be allowed in affiliation with a hotel, motel, or tourist court as described in the Covenants. As shown by the surrounding land use and zoning maps, the subject parcels are surrounded by the following uses: to the north - B-2 area one multi-family (6 unit) building, one duplex, and vacant residential lots to the south - Santa Rosa Blvd, then B-3 area Azure condominium Packet Pg. 6 to the east - B-2 zone - a mixed use commercial/office/residential building then commercial parking lot (Cash's overflow) to the west - B-2 area - vacant land To help mitigate potential negative impacts associated with the proposed golf course, the applicant has stated that only "dark sky" lighting fixtures will be utilized. No alcoholic beverage sales are proposed as part of this use (as also stated in the email withdrawing the game arcade). If the Board of County Commissioners allows the proposed use, the golf course will require the issuance of a development order which will require further review by the OILA ARC and approval by the Board of County Commissioners. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners conduct the public hearing then, after considering the information provided in this staff report as well as any information presented during the course of the public hearing, decide whether or not to allow the proposed mini golf course and associated concession area. Staff has no objection to the proposed use; however, if the Board chooses to allow the use, staff recommends that the Board include as conditions: 1) any lighting used for the golf course, concession area, and any associated on-site parking, pedestrian, landscaping, or vehicular circulation areas be Dark Sky certified; and 2) there be no sale of alcoholic beverages. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 7 Packet Pg. 8 00-2S-24-2185-0002-0170/0180/0190 ANGLER AVE AM B ERJ ACK SUBJECT PROPERTY ANGEL FISH AV E DR SANTA RO SA BLVD Legend Parcel Lines Aerial Photo : Packet Pg. 9 Packet Pg. 10 Packet Pg. 11 Packet Pg. 12 Packet Pg. 13 Packet Pg. 14 Packet Pg. 15 Packet Pg. 16 Packet Pg. 17 Packet Pg. 18 Packet Pg. 19 Packet Pg. 20  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: MSBU Final Assessment Resolution DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Acceptance of public comments and adoption of the Beach Restoration MSBU Final Assessment Resolution. BACKGROUND: On December 4, 2007, the County adopted Ordinance 07-71 which created the Okaloosa County Beach Restoration Municipal Services Benefit Unit (MSBU). The purpose of the MSBU is to facilitate the imposition of special assessments to partially fund the Beach Restoration Project within the MSBU. As a result of prior action of the Board, the assessment within the Okaloosa Island Subarea has been eliminated and refunds paid. Therefore, this assessment will only be within the Destin Subarea. On July 15, 2014, the Board adopted the Initial Assessment Resolution, which set the preliminary assessment rates, outlined the apportionment method, set the August 19 public hearing, and provided for the required statutory notice. Pursuant to Ordinance 07-71, the Board is required to confirm or repeal the Initial Assessment Resolution, with such amendments the Board deems appropriate, after hearing comments from all interest parties at the public hearing. OPTIONS: Approve or Disapprove RECOMMENDATION: Accept public comments and adopt the Final Assessment Resolution for the Destin Subarea within the Okaloosa County Beach Restoration Project Municipal Service Benefit Unit for Fiscal Year 2014-2015. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 21  OKALOOSA COUNTY, FLORIDA FINAL ASSESSMENT RESOLUTION FOR FISCAL YEAR 2014-2015 FOR THE OKALOOSA COUNTY BEACH RESTORATION PROJECT MUNICIPAL SERVICES BENEFIT UNIT ADOPTED AUGUST 19, 2014 Packet Pg. 22  TABLE OF CONTENTS Page SECTION 1. AUTHORITY ..................................................................................2 SECTION 2. DEFINITIONS ................................................................................3 SECTION 3. CONFIRMATION OF ASSESSMENTS ....................................3 SECTION 4. APPROVAL OF ASSESSMENT ROLL .....................................3 SECTION 5. IMPOSITION OF ASSESSMENTS TO FUND THE BEACH RESTORATION .............................................................3 SECTION 6. ASSESSMENT LIENS .................................................................4 SECTION 7. COLLECTION OF ASSESSMENTS..........................................4 SECTION 8. EFFECT OF RESOLUTION........................................................5 SECTION 9. ASSESSMENT NOTICE..............................................................5 SECTION 10. SEVERABILITY.............................................................................5 SECTION 11. EFFECTIVE DATE .......................................................................5 APPENDICES: APPENDIX A: PROOF OF PUBLICATION APPENDIX B: ASSESSMENT ROLL APPENDIX C: FORM OF CERTIFICATE TO NON-AD VALOREM ASSESSMENT ROLL i Packet Pg. 23  RESOLUTION 14- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, RELATING TO THE CONSTRUCTION AND FUNDING OF BEACH RESTORATION WITHIN THE DESTIN SUB-ASSESSMENT AREA OF THE BEACH RESTORATION MUNICIPAL SERVICE BENEFIT UNIT; PROVIDING RECITALS, AUTHORITY AND DEFINITIONS; CONFIRMING THE ASSESSMENTS; APPROVING THE ASSESSMENT ROLL; PROVIDING FOR COLLECTION OF THE ASSESSMENTS PURSUANT TO THE UNIFORM ASSESSMENT COLLECTION ACT; PROVIDING FOR THE EFFECT OF THIS RESOLUTION; PROVIDING SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Okaloosa County, Florida (the “County”) adopted Ordinance 07-71 on December 4, 2007, as amended (the "Ordinance"), to create the Okaloosa County Beach Restoration Project Municipal Services Benefit Unit and to authorize the imposition of special assessments to fund the beach restoration project in the Destin Sub-Assessment Area within the boundaries of the Municipal Services Benefit Unit (the “Assessment”); and WHEREAS, the Board, on J u l y 1 5 , 2014, adopted Resolution No. 14- 119 (the “Initial Assessment Resolution”), containing a brief and general description of the services to be provided to Assessed Property, describing the method of apportioning the costs to compute the Assessment, designating a rate of assessment, and directing preparation of the Assessment Roll and provision of the notice required by the Ordinance; and 1 Packet Pg. 24  WHEREAS, pursuant to the provisions of the Ordinance, the Board is required to confirm or repeal the Initial Rate Resolution, with such amendments as the Board deems appropriate, after hearing comments and objections of all interested parties; and WHEREAS, notice of a public hearing has been provided, as required by the terms of the Ordinance, which provides notice to all interested persons of an opportunity to be heard; the proof of publication being attached hereto as Appendix A; and WHEREAS, a public hearing was held on August 19, 2014, and comments and objections of all interested persons have been heard and considered as required by the terms of the Ordinance; and WHEREAS, the Board has deemed it to be in the best interests of the citizens and residents within the Destin Sub-Assessment Area of the MSBU that the Assessments continue to be imposed for the Fiscal Year commencing October 1, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. AUTHORITY. This Resolution shall constitute the Final Assessment Resolution for Fiscal Year 2014-2015 required pursuant to the Ordinance and confirms the Initial Assessment Resolution previously adopted by the Board. 2 Packet Pg. 25  SECTION 2. DEFINITIONS. All capitalized terms not otherwise defined herein shall have the meanings defined in the Ordinance and the Initial Assessment Resolution, unless the context clearly indicates an alternative meaning. SECTION 3. CONFIRMATION OF ASSESSMENTS. The Assessments previously imposed during Fiscal Year 2013-2014 are reconfirmed, ratified and imposed in the same amount for Fiscal Year beginning October 1, 2014. SECTION 4. APPROVAL OF ASSESSMENT ROLL. The Assessment Roll, which is currently on file in the office of the County Administrator and at the Emerald Coast Convention and Visitors Bureau, is hereby incorporated herein by reference and approved. A true copy is attached hereto as Appendix “B”. Pursuant to the Ordinance and the Uniform Assessment Collection Act, the Assessment Roll shall be certified to the Okaloosa County Tax Collector prior to September 15, 2014. SECTION 5. IMPOSITION OF ASSESSMENTS TO FUND THE BEACH RESTORATION. (A) The Tax Parcels described in the Assessment Roll are hereby found to be specially benefited by the provision of the Project in the amount of the annual Assessment set forth in the Assessment Roll. The methodology for computing the annual Assessments is hereby approved and found to be a fair and reasonable method of apportioning the Capital Costs among the benefited properties. 3 Packet Pg. 26  (B) The annual Assessments computed in the manner set forth in the Initial Assessment Resolution are hereby levied and imposed on all Tax Parcels described in the Assessment Roll. SECTION 6. ASSESSMENT LIENS. (A) The Assessments shall constitute a lien against the assessed property equal in rank and dignity with the liens of all state, county, district or municipal taxes and other non-ad valorem assessments. Except as otherwise provided by law, such lien shall be superior in dignity to all other liens, titles, and claims until paid. The lien shall be deemed perfected upon adoption by the Board of this Resolution and shall attach to the property included on the Assessment Roll as of the prior January 1, the lien date for ad valorem taxes. (B) As to any Tax Parcel that is acquired by a public entity through condemnation, negotiated sale or otherwise prior to adoption of the next Annual Assessment Resolution, the Adjusted Prepayment Amount shall constitute a lien against assessed property equal in rank and dignity with the liens of all state, county, district or municipal taxes and other non-ad valorem assessments. Except as otherwise provided by law, such lien shall be superior in dignity to all other liens, titles and claims, until paid. The lien shall be deemed perfected upon adoption by the Council of the Annual Assessment Resolution and shall attach to the property included on the Assessment Roll upon adoption of the Annual Assessment Resolution. SECTION 7. COLLECTION OF ASSESSMENTS. The Assessments shall be collected pursuant to the Uniform Assessment Collection Act. Upon 4 Packet Pg. 27 adoption of this Resolution, the County Administrator shall cause the certification and delivery of the Assessment Roll to the Tax Collector by September 15, in the manner prescribed by the Uniform Assessment Collection Act. The Assessment Roll, as delivered to the Tax Collector, shall be accompanied by a Certificate to Non-Ad Valorem Assessment Roll in substantially the form attached hereto as Appendix C. SECTION 8. EFFECT OF RESOLUTION. The adoption of this Final Assessment Resolution for Fiscal Year 2014-2015 shall be the final adjudication of the issues presented herein for the Assessments for the Fiscal Year commencing October 1, 2014, unless proper steps shall be initiated in a court of competent jurisdiction to secure relief within twenty (20) days from the date of this Final Assessment Resolution. SECTION 9. ASSESSMENT NOTICE. The County Administrator is hereby directed to record this Final Assessment Resolution for Fiscal Year 2014- 2015 as notice of the Assessments in the Official Records Book in the office of the Okaloosa County Clerk of Courts. The Assessment Roll shall be retained by the County Administrator and shall be available for public inspection. SECTION 10. SEVERABILITY. If any clause, section, or other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or application of this Resolution. SECTION 11. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. 5 Packet Pg. 28  DULY ADOPTED THIS 19th DAY OF AUGUST, 2014. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA (SEAL) By: Charles K. Windes, Jr. Chairman ATTEST: By: Don Howard, Clerk APPROVED AS TO FORM AND CORRECTNESS: By: Gregory T. Stewart County Attorney 6 Packet Pg. 29  APPENDIX A PROOF OF PUBLICATION Packet Pg. 30 Packet Pg. 31 Packet Pg. 32  APPENDIX B – ASSESSMENT ROLL DUE TO THE LENGTH (300+ PAGES) OF THE ASSESSMENT ROLL, IT IS NOT INCLUDED HERE. IT CAN BE VIEWED IN THE COUNTY ADMINISTRATOR’S OFFICE OR IN THE COUNTY COMMISSIONERS’ OFFICE. IT CAN ALSO BE REQUESTED ELECTRONICALLY BY CONTACTING THE COUNTY ADMINISTRATOR’S OFFICE AT 850-651-7515. Packet Pg. 33  Okaloosa County Beach Project Municipal Service Benefit Unit Destin West Assessment Area MATTIE M KELLY BLVD MAIN ST 30 C 30 D EEGGLLIN IN 98 30 30 F N GULF OF MEXICO MAP PROJECTION: Lam bert Conform al Conic P rojec tion Ok aloosa County, Fl or ida Legend: Stateplane: Flor ida North (0903) NAD 1983(90), NAVD 1988. PUBLIC RECORD: This map was created by Ok aloos a County GIS and is in the public dom ain pursuant to Chapter 119, Flor ida Statutes . PROPERTY LINES DISCLA IME R: Okaloosa County hereby ex pressly dis claim s any liability f or errors or omissions in these maps, indexes or legends. MSBU BOUNDARY LINE PARCE L DISCLA IME R: This Property Ownership M ap was prepared Produced by: Okaloosa County GIS for appr aisal purposes only. It is not intended for conveyanc es, nor is it a survey. August 2012 Pr oject: \\gissv2\G ISpro je cts\ma pdoc s\TDC\De stinMSBU11x 17 Amen d8-1-2012.mxd, PDF: \\g issv2\GISp rojects\PDF docs\TDC\CDestin MSBU11x17 Ame nd8-1-2012.PDF, Scale: not to scale, Page Size: 11hx17w , MSBU Revised; 9/1/2012, By: K.Steele Packet Pg. 34  APPENDIX C FORM OF CERTIFICATE TO NON-AD VALOREM ASSESSMENT ROLL Packet Pg. 35  CERTIFICATE TO NON-AD VALOREM ASSESSMENT ROLL I HEREBY CERTIFY that, I am the County Administrator of Okaloosa County, Florida, or an authorized agent of Okaloosa County, Florida (the "County"); as such I have satisfied myself that all property included or includable on the non-ad valorem assessment roll for beach restoration within the Okaloosa County Beach Restoration Project Municipal Services Benefit Unit (the "Non-Ad Valorem Assessment Roll") for the County is properly assessed so far as I have been able to ascertain; and that all required extensions on the above described roll to show the non-ad valorem assessments attributable to the property listed therein have been made pursuant to law. I FURTHER CERTIFY that, in accordance with the Uniform Assessment Collection Act, this certificate and the herein described Non-Ad Valorem Assessment Roll will be delivered to the Okaloosa County Tax Collector by , 2014. IN WITNESS WHEREOF, I have subscribed this certificate and directed the same to be delivered to the Okaloosa County Tax Collector and made part of the above described Non-Ad Valorem Assessment Roll this day of , 2014. OKALOOSA COUNTY, FLORIDA By: County Administrator [to be delivered to Tax Collector prior to September 15] Packet Pg. 36  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Shalimar Golf Cart Ordinance - Public Hearing DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Staff is requesting that the BCC convene a Public Hearing on August 19, 2014 to hear arguments both for and against implementation of a new ordinance allowing the use of golf carts on County roads within the Lake Lorraine subdivision of Shalimar. BACKGROUND: Earlier this year, the District 2 Commissioner and County staff were approached by residents of the Lake Lorraine area of Shalimar inquiring about the use of golf carts on County roads in and around the Town of Shalimar. Many of the residents of the Lake Lorraine subdivision are retirees and/or patrons of the local Shalimar Pointe Country Club. Golf carts are a fixture in this area as a means of transportation for those that enjoy the golfing lifestyle. In addition, the Town of Shalimar authorizes the use of golf carts as a means of travel for those residents within their jurisdictional boundary. On May 13, 2014, the District 2 Commissioner, along with staff of Public Works, hosted a Town Hall meeting at the Shalimar Pointe Country Club to engage discussion regarding the use of golf carts on County maintained roads in the area. This meeting was well attended with over 50 area residents participating in the discussion. After an explanation from staff as to the requirements and general conditions for allowing golf cart use on County roads, the Commissioner called for a vote on the issue from those in attendance. The overwhelming majority of residents supported the initiative and asked that the County begin the implementation process. Only a small segment of those in attendance (<10%) did not support the proposal. With the support of the local community, staff began the process of crafting an ordinance which would allow the use of golf carts on County maintained roads in the Lake Lorraine area. The County’s legal counsel drafted the attached ordinance which establishes the requirements/restrictions for the safe operation of golf carts in the Lake Lorraine, Meigs Drive, and Dogwood Drive areas of unincorporated Shalimar. The proposed ordinance is similar to an ordinance previously adopted by the Board in January 2012 which authorized the use of golf carts on County Roads in the vicinity of Rocky Bayou Country Club in the Niceville area. In order to formally adopt the proposed ordinance, the BCC must first convene a Public Hearing to hear arguments both for and against implementation. This meeting was originally scheduled to convene on July 15, 2014 in Fort Walton Beach at, or shortly after, 9:00am. Unfortunately, specific statutory requirements for advertising the public hearing were not met and the meeting had to be rescheduled in order to meet these requirements. For this reason, staff recommended pushing the public hearing back to the August 19th meeting in Fort Walton Beach with a proposed start time of 6:30pm, or shortly thereafter. Packet Pg. 37 OPTIONS: Approve/Disapprove the ordinance. RECOMMENDATIONS: Staff requests that the Board of County Commissioners convene a Public Hearing for August 19, 2014, on or shortly after 6:30pm, to hear arguments both for and against implementation of a golf cart ordinance for the Lake Lorraine area of unincorporated Shalimar. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 38  ORDINANCE NO. 14-__ AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, CREATING A NEW SECTION 21-61, CHAPTER 21, ARTICLE III OF THE OKALOOSA COUNTY CODE OF ORDINANCES, AUTHORIZING THE USE OF GOLF CARTS WITHIN THE LAKE LORRAINE SUBDIVISION; MAKING FINDINGS; ESTABLISHING CERTAIN RESTRICTIONS FOR THE USE OF GOLF CARTS WITHIN THE LAKE LORRAINE SUBDIVISION; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. RECITALS: WHEREAS, section 316.212, Florida Statutes, authorizes counties to designate certain county roads for lawful operation of golf carts if the County first determines that golf carts may travel on or cross such county roads upon considering the speed, volume and character of the motor vehicle using those county roads; and WHEREAS, the Board of County Commissioners (the “Board”) has determined, after considering factors including speed, volume, and the character of motor vehicle traffic within the Lake Lorraine subdivision that golf carts may safely travel on or cross certain public roads and streets within the Lake Lorraine subdivision subject to the restrictions contained herein; and WHEREAS, section 316.212, Florida Statutes, provides that appropriate signs shall be posted to indicate that golf cart operation is allowed; and WHEREAS, the operation of golf carts upon county roads by persons not holding a valid driver’s license constitutes a threat to the health, safety and welfare of the public; and WHEREAS, the Board believes that regulations proposed in this Ordinance promote and enhance the health, safety and welfare of its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: 1 Packet Pg. 39 SECTION 1. FINDINGS OF FACT. The above recitals are incorporated by reference into this Ordinance and such recitals are adopted as Findings of Fact. SECTION 2. CREATION OF SECTION 21-61 OF THE OKALOOSA COUNTY CODE OF ORDINANCES. The Board hereby creates a new section 21-61 of the Okaloosa County Code of Ordinances, to read as follows: Sec. 21-61. Use of golf carts within the Lake Lorraine subdivision, Meigs Drive and Dogwood Drive areas of unincorporated Shalimar. Golf carts may travel on county-maintained roads within the Lake Lorraine subdivision (East of 12th Avenue/12th Street and 4th Avenue) and Meigs Drive and Dogwood Drive areas in unincorporated Shalimar and with the following restrictions: (1) A golf cart is defined as a motor vehicle that is designed and manufactured for operation on a golf course for sporting or recreational purposes and that is not capable of exceeding speeds of 20 miles per hour. (2) A golf cart may be operated on county-maintained roads only between the hours of sunrise and sunset. (3) A golf cart may only be operated upon a residential roadway with a posted speed limit of 25 mph or less that is clearly posted for use by golf carts. (4) A golf cart may not be operated upon 12th Avenue, 12th Street, 4th Avenue, 8th Street, 3rd Street, 2nd Street, or Old Ferry Road north of Meigs Drive and signs shall be posted to notify drivers of this restriction. (5) The number of passengers shall be restricted to the number of seats on the golf cart. All passengers shall remain seated during operation of the golf cart. No person shall ride on the exterior of the golf cart. (6) Golf carts must be equipped with efficient brakes, reliable steering apparatus, safe tires, a rearview mirror, and red reflector warning devices both front and rear. (7) Golf cart operators must have a valid driver’s license and obey all traffic regulations applicable to motor vehicles. Golf carts may not be operated on county roads by persons under the age of 16. 2 Packet Pg. 40  (8) No person shall drive any golf cart upon any area not designated for motor vehicle use or not specifically designated for golf cart use. (9) Before golf carts may be operated under this section, the owners thereof must purchase and maintain liability insurance insuring against personal injury and damage to property of any nature relative to the operation of golf carts on the designated public roads and streets. Minimum required insurance will be the same as for motor vehicles registered in the State of Florida. Proof of such insurance must be possessed at all times while operating a golf cart on the designated roads. SECTION 3. CODIFICATION IN THE CODE OF ORDINANCES. It is the intention of the Board, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Okaloosa County Code of Ordinances, and that the sections of this Ordinance may be renumbered to accomplish such intent. SECTION 4. SEVERABILITY. Should any section or provision of this Ordinance or any portion thereof, or any paragraph, sentence, or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof other than the part declared to be invalid. SECTION 5. EFFECTIVE DATE. This Ordinance shall be effective as provided by law. PASSED AND ADOPTED in Regular Session this _____ day of ___________, 2014. BOARD OF COUNTY COMMSSIONERS OF OKALOOSA COUNTY, FLORIDA ATTEST: ____________________________ ___________________________________ Don Howard, Clerk of Court Charles K. Windes, Jr. Chairman APPROVED AS TO FORM: ____________________________ Gregory Stewart County Attorney 3 Packet Pg. 41 Packet Pg. 42  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Brenda Smith, Extension Agent, Okaloosa County Extension Office SUBJECT: Visitor -Teaching Children to Save Award Presentation 2014 Teach Children to Save Winners Corine Broxson -- Trustmark Daythn Hicks --Eglin Vivian Contant-- Eglin Gabriel Davis---Eglin Aiden Heym---CCB Alyssa Matthews---Eglin Packet Pg. 43  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Visitor - Ben Anderson Tax Collector 1. The attached document provides the budget for the Tax Collector's Office. 2. Discuss the County site possibility for the Tax Collector Office in Niceville FL. Packet Pg. 44  Date: 6/6/2014 Budget Expenditure Report - Department (Requested) 2nd Prior Year 1st Prior Year Current Year Current Year Base New % Account Title Actual Actual Original Budget 6 mos Actual Request Request +/- +/- 001 GENERAL FUND 0116 TAX COLLECTOR OPERATING 542001 POSTAGE/FREIGHT CHARGES $0.00 $76,650.00 $72,000.00 $72,002.62 $72,000.00 $0.00 $0.00 0.0% 544620 R/L-BUILDINGS $262,312.16 $262,822.20 $263,000.00 $111,119.37 $267,796.00 $0.00 $4,796.00 1.8% 546620 RM-FACILITIES $4,000.08 $62.49 $4,000.00 $2,333.38 $4,000.00 $0.00 $0.00 0.0% 549005 COMMISSIONS-TAX COLLECTOR $3,261,865.69 $3,044,852.03 $3,100,000.00 $2,773,228.93 $3,037,000.00 $0.00 ($63,000.00) (2.0%) 549122 BANK CHARGES $70,316.08 $72,013.08 $88,000.00 $40,153.13 $88,000.00 $0.00 $0.00 0.0% OPERATING EXPENSES $3,598,494.01 $3,456,399.80 $3,527,000.00 $2,998,837.43 $3,468,796.00 $0.00 ($58,204.00) (1.7%) TOTAL DEPARTMENT $3,598,494.01 $3,456,399.80 $3,527,000.00 $2,998,837.43 $3,468,796.00 $0.00 ($58,204.00) (1.7%) Packet Pg. 45 Page 2-1  Niceville Office Rent, Property Taxes, and Insurance Difference Difference Difference Percentage from Previous from Percentage from Percentage Fiscal Year Rent Increase Months Total Rent Year Property Taxes Previous Year Change Insurance Previous Year Change Total FY 05/06 $ 12,250.00 - 11 $ 134,750.00 $ - $ - $ - 0.00% $ - $ - 0.00% $ 134,750.00 FY 06/07 $ 12,250.00 - 12 $ 147,000.00 $ 12,250.00 $ - $ - 0.00% $ - $ - 0.00% $ 147,000.00 FY 07/08 $ 12,250.00 - 12 $ 147,000.00 $ - $ 10,845.86 $ 10,845.86 100.00% $ - $ - 0.00% $ 157,845.86 FY 08/09 $ 14,089.84 15.02% 12 $ 169,078.08 $ 22,078.08 $ 11,125.29 $ 279.43 2.58% $ 3,760.00 $ 3,760.00 100.00% $ 183,963.37 FY 09/10 $ 15,921.52 13.00% 12 $ 191,058.24 $ 21,980.16 $ 9,253.12 $ (1,872.17) -16.83% $ 9,253.12 $ 5,493.12 146.09% $ 209,564.48 FY 10/11 $ 18,239.76 14.56% 12 $ 218,877.12 $ 27,818.88 $ 10,321.22 $ 1,068.10 11.54% $ 9,243.67 $ (9.45) -0.10% $ 238,442.01 FY 11/12 $ 18,932.87 3.80% 12 $ 227,194.44 $ 8,317.32 $ 8,953.10 $ (1,368.12) -13.26% $ 8,764.73 $ (478.94) -5.18% $ 244,912.27 FY 12/13 $ 19,500.86 3.00% 12 $ 234,010.32 $ 6,815.88 $ 8,269.14 $ (683.96) -7.64% $ 10,448.66 $ 1,683.93 19.21% $ 252,728.12 FY 13/14 $ 20,085.89 3.00% 12 $ 241,030.68 $ 7,020.36 $ 8,201.71 $ (67.43) -0.82% $ 10,584.09 $ 135.43 1.30% $ 259,816.48 FY 14/15 $ 20,889.33 4.00% 12 $ 250,671.91 $ 9,641.23 $ 8,693.81 $ 492.10 6.00% $ 12,171.70 $ 1,587.61 15.00% $ 271,537.42 FY 15/16 $ 21,724.90 4.00% 12 $ 260,698.78 $ 10,026.88 $ 9,215.44 $ 521.63 6.00% $ 13,997.46 $ 1,825.76 15.00% $ 283,911.68 FY 16/17 $ 22,593.89 4.00% 12 $ 271,126.73 $ 10,427.95 $ 9,768.37 $ 552.93 6.00% $ 16,097.08 $ 2,099.62 15.00% $ 296,992.18 FY 17/18 $ 23,497.65 4.00% 12 $ 281,971.80 $ 10,845.07 $ 10,354.47 $ 586.10 6.00% $ 18,511.64 $ 2,414.56 15.00% $ 310,837.91 FY 18/19 $ 24,437.56 4.00% 12 $ 293,250.68 $ 11,278.87 $ 10,975.74 $ 621.27 6.00% $ 21,288.39 $ 2,776.75 15.00% $ 325,514.80 FY 19/20 $ 25,415.06 4.00% 12 $ 304,980.70 $ 11,730.03 $ 11,634.28 $ 658.54 6.00% $ 24,481.64 $ 3,193.26 15.00% $ 341,096.63 FY 20/21 $ 26,431.66 4.00% 12 $ 317,179.93 $ 12,199.23 $ 12,332.34 $ 698.06 6.00% $ 28,153.89 $ 3,672.25 15.00% $ 357,666.16 FY 21/22 $ 27,488.93 4.00% 12 $ 329,867.13 $ 12,687.20 $ 13,072.28 $ 739.94 6.00% $ 32,376.97 $ 4,223.08 15.00% $ 375,316.38 FY 22/23 $ 28,588.48 4.00% 12 $ 343,061.81 $ 13,194.69 $ 13,856.62 $ 784.34 6.00% $ 37,233.52 $ 4,856.55 15.00% $ 394,151.95 FY 23/24 $ 29,732.02 4.00% 12 $ 356,784.29 $ 13,722.47 $ 14,688.01 $ 831.40 6.00% $ 42,818.55 $ 5,585.03 15.00% $ 414,290.85 FY 24/25 $ 30,921.30 4.00% 12 $ 371,055.66 $ 14,271.37 $ 15,569.29 $ 881.28 6.00% $ 49,241.33 $ 6,422.78 15.00% $ 435,866.28 Total $ 425,241.53 $ 5,090,648.31 $ 197,130.10 $ 348,426.44 $ 5,636,204.84 Total to Pay from FY15 to $ 281,720.79 $ 3,380,649.43 $ 130,160.66 $ 296,372.17 $ 3,807,182.25 FY25 FY 25/26 $ 32,158.16 4.00% 12 $ 385,897.88 $ 14,842.23 $ 16,503.45 $ 934.16 6.00% $ 56,627.53 $ 7,386.20 15.00% $ 459,028.86 FY 26/27 $ 33,444.48 4.00% 12 $ 401,333.80 $ 15,435.92 $ 17,493.66 $ 990.21 6.00% $ 65,121.66 $ 8,494.13 15.00% $ 483,949.12 FY 27/28 $ 34,782.26 4.00% 12 $ 417,387.15 $ 16,053.35 $ 18,543.28 $ 1,049.62 6.00% $ 74,889.91 $ 9,768.25 15.00% $ 510,820.34 FY 28/29 $ 36,173.55 4.00% 12 $ 434,082.64 $ 16,695.49 $ 19,655.88 $ 1,112.60 6.00% $ 86,123.39 $ 11,233.49 15.00% $ 539,861.91 FY 29/30 $ 37,620.50 4.00% 12 $ 451,445.94 $ 17,363.31 $ 20,835.23 $ 1,179.35 6.00% $ 99,041.90 $ 12,918.51 15.00% $ 571,323.07 FY 30/31 $ 39,125.32 4.00% 12 $ 469,503.78 $ 18,057.84 $ 22,085.34 $ 1,250.11 6.00% $ 113,898.19 $ 14,856.29 15.00% $ 605,487.31 FY 31/32 $ 40,690.33 4.00% 12 $ 488,283.93 $ 18,780.15 $ 23,410.46 $ 1,325.12 6.00% $ 130,982.91 $ 17,084.73 15.00% $ 642,677.31 FY 32/33 $ 42,317.94 4.00% 12 $ 507,815.29 $ 19,531.36 $ 24,815.09 $ 1,404.63 6.00% $ 150,630.35 $ 19,647.44 15.00% $ 683,260.73 FY 33/34 $ 44,010.66 4.00% 12 $ 528,127.90 $ 20,312.61 $ 26,304.00 $ 1,488.91 6.00% $ 173,224.90 $ 22,594.55 15.00% $ 727,656.80 FY 34/35 $ 45,771.08 4.00% 12 $ 549,253.02 $ 21,125.12 $ 27,882.23 $ 1,578.24 6.00% $ 199,208.64 $ 25,983.74 15.00% $ 776,343.89 Total $ 386,094.28 $ 4,633,131.34 $ 217,528.62 $ 1,149,749.39 $ 6,000,409.34 Total to Pay from FY15 to $ 667,815.06 $ 8,013,780.77 $ 347,689.27 $ 1,446,121.55 $ 9,807,591.59 FY35 as of 6/27/14 Packet Pg. 46  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board SUBJECT: Visitor EDC - Nathan Sparks Nathan Sparks, President, EDC to address the Board concerning a request for additional funding in contract renewal. Included in his presentation will be excerpts from the website: www.okaloosasites.com. Packet Pg. 47  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: First Amendment to State Infrastructure Bank (SIB) Loan DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the First Amendment to a Florida Department of Transportation State Infrastructure Bank (SIB) loan the County's Department of Airports. BACKGROUND: The Department of Airport secured a $3 million federally funded FDOT SIB loan to meet the cash match requirement for the Bob Sikes Airport (CEW) Taxiway A Rehabilitation and Stormwater Master Plan grants. The Board of County Commissioners approved this loan on January 11, 2011. The term of the loan is 10 years at 3% annual interest. The actual funding requirement upon completion of the projects was only $2,803,250.97. The FDOT has adjusted the principal and interest accordingly in this Amendment. The reduction in interest to be paid over the term amounts to $160,760.48. OPTIONS: Approve, Disapprove or Table RECOMMENDATIONS: The Airport Staff recommends the Board approve this amendment by authorizing the Chairman to sign the attached Signature Resolution. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 48 Packet Pg. 49 Packet Pg. 50 Packet Pg. 51 Packet Pg. 52 Packet Pg. 53 Packet Pg. 54 Packet Pg. 55 Packet Pg. 56 Packet Pg. 57 Packet Pg. 58 Packet Pg. 59 Packet Pg. 60  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Ratification of Chairman's Signature on FAA Grant Applications DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board of County Commissioners is requested to ratify the Chairman's approval of three (3) Airport grants submitted to the Federal Aviation Administration for Fiscal Year 2014 Airport Improvement Program (AIP) grant funding and acceptance of the grants when offered under expedited procedures. BACKGROUND: FAA's Airport Improvement Program (AIP) grants for FY 2014 were due August 6th under an extension to enable the County to obtain actual bid prices. Applications are being submitted for three approved capital projects: (1) Destin Air Traffic Control Tower, (2) new Passenger Loading Bridges for lower level gates and (3) Bag Lift Devices for new and existing PLB's. Pre-applications for these projects were submitted by the County in March to enable FAA to program funds. Final bids for the Destin tower were not received until July 30th; which, with required coordination, did not make the deadline for the August 5 BCC agenda. The Chairman agreed that the County's Grant procedures for an emergency situation was appropriate for his signature on August 5. The policy requires the Board ratify the action at its next regular meeting. Since the FAA must issue and receive the accepted grant offers in time to process them before the end of the Fiscal Year (September 30), they request special handling to expedite the Chairman's acceptance of the grants. Therefore this action also requests BCC approval for the Chairman to accept the grant with his signature. OPTIONS: Approve, Disapprove or Table RECOMMENDATIONS: The Airport Staff requests the Board ratify the Chairman's signature to submit the grant applications, and authorize the Chairman to accept the grant offers when received by signing the grant agreement(s) and any future grant documents that may be required during the term of the grant(s). A copy of the FAA grant assurances required for the acceptance of federal funding is attached for information only. RECOMMENDED BY: Packet Pg. 61 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 62 Packet Pg. 63 Packet Pg. 64 Packet Pg. 65 Packet Pg. 66 Packet Pg. 67 Packet Pg. 68 Packet Pg. 69 Packet Pg. 70 Packet Pg. 71 Packet Pg. 72 Packet Pg. 73 Packet Pg. 74 Packet Pg. 75 Packet Pg. 76 Packet Pg. 77 Packet Pg. 78 Packet Pg. 79 Packet Pg. 80 Packet Pg. 81 Packet Pg. 82 Packet Pg. 83 Packet Pg. 84 Packet Pg. 85 Packet Pg. 86 Packet Pg. 87 Packet Pg. 88 Packet Pg. 89 Packet Pg. 90 Packet Pg. 91 Packet Pg. 92 Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96 Packet Pg. 97 Packet Pg. 98 Packet Pg. 99 Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations for budget transfer from Tourist Development Fund for beach cleaning, in the amount of $17,928. Resolution amending the Fiscal Year 2014 Budget, County Transportation Trust Fund, which did not reflect adequate appropriations from Florida Department of Environmental Protection (FDEP) for construction of stormwater management facility improvements at the Overbrook & Tanglewood stormwater ponds grant, in the amount of $414,432. Resolution amending the Fiscal Year 2014 Budget, County Public Health Fund, which did not reflect adequate appropriations for reimbursement from State, in the amount of $97,715. Resolution amending the Fiscal Year 2014 Budget, Capital Outlay Construction Fund, which did not reflect adequate appropriations for a budget transfer from General Fund for additional funding to keep Okaloosa County Administrative Building on schedule for completion, in the amount of $200,000. Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for supplement 1 to joint participation (JPA), conduct environmental assessment at Destin-Fort Walton Beach Airport and amend with supplement 2 to include construct/equip air traffic control tower (ATCT) grant, in the amount of $175,688. Resolution amending the Fiscal Year 2014 Budget, Garage Services Fund, which did not reflect adequate appropriations for insurance proceeds, in the amount of $23,174. BT-14-47 General Fund in the amount of $200,000. On August 5, 2014 the Board approved transfer from General Fund reserves to the Capital Outlay Fund for additional funding to keep Okaloosa County Administrative Building on schedule for completion. BT-14-48 Road/Bridge Construction Fund in the amount of $144,321. Provide reserve funding for the Foxwood Phase II cost overrun ($92,780) and Board approved purchase of crane ($51,541) at the July 1, 2014 meeting. BT-14-49 Airport Enterprise Fund in the amount of $175,688. Provide local match for Florida Department of Transportation (FDOT) for supplement 1 to joint participation (JPA), conduct environmental assessment at Destin-Fort Walton Beach Airport and amend with supplement 2 to include construct/equip air traffic control tower (ATCT) grant. Packet Pg. 155  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for budget transfer from Tourist Development Fund for beach cleaning, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Budget Transfer – Tourist Development 0170R-381104 $17,928 EXPENDITURES DEPT-ACCOUNT AMOUNT Contract Services – Personnel 0170-534500 $17,928 Adopted this regular session the 19th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 156  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET COUNTY TRANSPORTATION TRUST FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Environmental Protection (FDEP) for construction of stormwater management facility improvements at the Overbrook & Tanglewood stormwater ponds grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the County Transportation Trust Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Stormwater Management – State 711431R-334360 $414,432 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Improvements 711431-563390 $414,432 Adopted this regular session the 19th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 157  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET COUNTY PUBLIC HEALTH SPECIAL REVENUE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for reimbursement from State, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the County Public Health Special Revenue Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Reimbursement from State 1550R-359101 $97,715 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Construction 1550-562690 $97,715 Adopted this regular session the 19th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 158  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET CAPITAL OUTLAY CONSTRUCTION FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for a budget transfer from General Fund for additional funding to keep Okaloosa County Administrative Building on schedule for completion, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Capital Outlay Construction Fund be increased, as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Budget Transfer – General Fund 3100R-381001 $200,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Shalimar Annex – Phase II 3160-562132 $200,000 Adopted this regular session the 19th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 159  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET AIRPORT ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for supplement 1 to joint participation (JPA), conduct environmental assessment at Destin-Fort Walton Beach Airport and amend with supplement 2 to include construct/equip air traffic control tower (ATCT) grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Airport Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Airport Development - State 741320R-334410 $175,688 EXPENDITURES DEPT-ACCOUNT AMOUNT Professional Services - Other 741320-531900 $175,688 Adopted this regular session the 19th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 160  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GARAGE SERVICES FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for insurance proceeds, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Garage Services Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Insurance Proceeds 5200R-369310 $23,174 EXPENDITURES DEPT-ACCOUNT AMOUNT Equipment 5200-564102 $23,174 Adopted this regular session the 18th day of August 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164 Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board SUBJECT: Emerald Coast Crime Stoppers Request approval of and authorize the Chairman to execute a letter to Emerald Coast Crime Stoppers, Inc. designating them as an agent of the County for the purpose of applying for and receiving funds from the Crime Stoppers Trust Fund. Packet Pg. 169 August 19, 2014 Jill Kendall Chairperson Emerald Coast Crime Stoppers Inc. 50 2nd Avenue Shalimar, FL 32579 Dear Ms. Kendall, The County hereby designates Emerald Coast Crime Stoppers, Inc. as an agent of the County for the purpose of applying for and receiving funds from the Crime Stoppers Trust Fund. Please accept this letter as an official Letter of Agreement pursuant to the requirements of 16.555(5)(b), Florida Statutes. Sincerely, Charles K. Windes, Jr. Chairman Packet Pg. 170  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: FY 2014-2015 SHIP Certifications DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: In order to utilize State Housing Initiatives Partnership Program funds, it is necessary for the County to certify that funds will be used in accordance with the strategies provided in the current Local Housing Assistance Plan. BACKGROUND: On June 17, 2014, the County signed the necessary certifications which were forwarded to the Florida Housing Finance Corporation (FHFC). On July 24, 2014 the FHFC requested that the certification be modified to reflect which SHIP strategies will utilize the funds set aside for special needs applicants. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners authorize the Chairman to sign the attached certification, and authorize the Contracts and Grants office of the Okaloosa County Clerk of Circuit Court to transmit the signed certification to the Florida Housing Finance Corporation. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175 Packet Pg. 176 Packet Pg. 177  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Re-appointment of District 4 Representative for the Planning Commission DEPARTMENT: Growth Management BCC DISTRICT: District 4 - Commissioner Amunds STATEMENT OF ISSUE: The Planning Commission is established pursuant to Section 11.01.00 of the Land Development Code, and serves as the Board of County Commissioners’ principal advisor on matters pertaining to land use and zoning, and functions as the Local Planning agency pursuant to Chapter 163 of the Florida Statutes. Section 11.01.02 of the LDC provides: 11.01.02 District Members: Each elected official of the governing body shall appoint one member of the Planning Commission residing within the County Commissioner’s District. The appointments shall be confirmed by the Okaloosa County Board of Commissioners. Pursuant to Section 11.01.02, above, Mr. Bruce Ravan is willing to serve an additional 3 year term on the Planning Commission. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners approve the re-appointment of Bruce Ravan to the Planning Commission. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 178  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Greater Fort Walton Beach Chamber of Commerce SUBJECT: Public Event Permit - Battle of the Best Field Day 5k Race Documents are attached related to a request for a Public Event Permit for the Battle of the Best Field Day 5k Race on November 1, 2014 from 9:00am - 1:00pm. Sponsored by The Greater Fort Walton Chamber of Commerce. Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Cindy Pederson, Administrative Director, Public Defender SUBJECT: Public Defenders Office - Request for Reserve Funding A request submitted by the Public Defender's Office for reserve funding in the amount of $3,800 is attached for review. Packet Pg. 184 Packet Pg. 185 From: Cindy Pedersen To: Rick Owen Cc: Roland Sims; david lambert Subject: Public Defender request for reserve funding Date: Thursday, August 07, 2014 3:11:55 PM Attachments: memo to Rick Owen for reserve request.docx Attached please find a memorandum from me regarding a request for reserve funding to cover our projected expenditures for the remainder of this fiscal year.  I am requesting that this item be placed on the agenda for the next BCC meeting. Please let me know when that meeting will be held. By copy of this email, I am notifying Stephan Hall, our Budget Manager with Escambia County, and Mr. Sims with the County Administrator's Office..   If any additional information is needed, please contact me. Thank you! Cindy Pedersen Finance and Accounting Director Public Defenders Office First Judicial Circuit 850-595-4100, ext. 223 _________________________________________________________________________ All e-mails sent to this address are archived and retained by the Public Defender's Office, First Judicial Circuit. _________________________________________________________________________ This e-mail may contain PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee(s) named above. If you are not the intended recipient of this e-mail, YOU ARE HEREBY NOTIFIED that any dissemination or copying of this material is strictly prohibited. Packet Pg. 186  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Women's Equality Day Proclamation DEPARTMENT: County Administrator BCC DISTRICT: All BACKGROUND: Democratic Women's Club of Florida requests Board approval of proclamation celebrating August 26, 2014 as "Women's Equality Day" in Okaloosa County. RECOMMENDATION: Staff recommends Board approve of Proclamation of "Women's Equality Day" RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 187  P ROCLAMATION WHEREAS, throughout the history of our great nation, women have been subjected to treatment as second class citizens and have not been entitled to the full rights and privileges, public or private, legal or institutional, which are available to male citizens; and WHEREAS, women have united and rallied together to assure that these basic rights and privileges are available to all citizens equally regardless of sex; WHEREAS, on August 26th , the 19th Amendment giving women the right to vote was finally ratified after a seventy-two year struggle by women to win that right; and WHEREAS, in 1971 the United States Congress designated August 26th as Women’s Equality Day each year; and WHEREAS, the observance of Women’s Equality Day also calls attention to women’s continuing efforts toward full equality including equal pay for equal work; and NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Okaloosa County hereby proclaim August 26, 2014 as: “Women’s Equality Day” DULY PASSED AND ADOPTED this 19th day of August, 2014. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ CHARLES K. WINDES, Jr. CHAIRMAN ___________________________ DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 188  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Warren Averett LLC SUBJECT: Warren Averett LLC. Terms of Engagement Warren Averett LLC. Terms of Engagement July 1, 2014. Related documents are attached. Packet Pg. 189 Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 Packet Pg. 197 Packet Pg. 198  Okaloosa County, Florida July 1, 2014 Attachment Audit Fees Year 2 $220,000 Year 3 $226,600 Hourly Rates for Additional Professional Services Partners $200 Managers & Specialists $170 Supervisory Staff $140 Staff $120 Packet Pg. 199  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Direct Pay Retif Oil & Fuel Invoice DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval to Direct Pay Retif Oil & Fuel Invoice. BACKGROUND & ANALYSIS: Fuel orders must be processed quickly to maintain adequate supply of fuel at all required sites. Fuel quotes are received late in the day and then must be processed timely to ensure shipment can be made as soon as possible. On June 25, 2014 a requisition was entered by the Fleet Department for a fuel purchase. Purchasing staff acquired the necessary quotes. The approved quote was entered after the cut-off to receive the purchase order on the same day as the requisition which resulted in an after the fact transaction. Purchasing staff requests to direct pay Retif Oil & Fuel invoice number 000832684 in the amount of $24,344.26. OPTIONS: Approval/Deny direct payment of Retif Oil & Fuel Invoice number 000832684 in the amount of $24,344.26. RECOMMENDATION: Staff recommends approval to direct pay Retif Oil & Fuel Invoice number 000832684 in the amount of $24,344.26. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Award Bid for Maintenance of County Warning Point Equipment DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval to Award the bid for the Maintenance of the County Warning Point Equipment. (EMS 52-14) BACKGROUND & ANALYSIS: On May 28, 2014, the bids were opened for the Maintenance of the County Warning Point Communication Equipment and only one bid was received. The intent of this bid is to enter into contract with a qualified vendor to provide preventative and emergency service on the Okaloosa County Warning Point Equipment at various sites throughout the County. This contract will run from October 1, 2014 for 3 years with an option of three additional one year renewals. OPTIONS: Approve/Deny request to award the bid to Baker’s Communication for the Maintenance of the County Warning Point Communication Equipment. RECOMMENDATION: Staff recommends approval of the bid award to Baker’s Communication for the Maintenance of the County Warning Point Communication Equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 206 Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212 Packet Pg. 213 Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Met Life Dental Contract DEPARTMENT: Human Resources BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of a new group dental insurance plan with Metropolitan Life Insurance Company (Met Life). BACKGROUND: On August 5, 2014, the Board conceptually approved moving forward with Metropolitan Life Insurance Company (Met Life) as the County's new dental insurance provider. The signed contract has been received from Met Life and is attached for final approval and execution. As part of the overall compensation and benefits package, the county provides group dental insurance for full time employees with a family plan option paid 100% by employees. The employees of the Clerk of Circuit Court, Supervisor of Elections and Property Appraiser currently participate in these group insurance programs. Employees of the Tax Collector participate in the group health insurance program, and they have expressed an interest in re- joining the county's dental insurance program. Earlier this year, the county solicited proposals for dental, life, and long term disability insurance benefits (RFP RM-44-14). The selection committee reviewed the proposals and attended presentations by the top-ranked providers. The selection committee recommends the proposal submitted by Met Life for dental insurance. This proposal results in a savings to the county of approximately $28,500 in the first year. Staff also believes this plan will address some of the issues some employees have with the current provider. Kevin Locht with Corporate Benefits is the local broker for this product. OPTIONS: Approve or provide further direction. RECOMMENDATIONS: Staff recommends approval of the group dental insurance contract with Metropolitan Life Insurance Company (Met Life) and requests authorization for the Chairman to sign the required documents. RECOMMENDED BY: Packet Pg. 230 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Florida Blue Medicare Amendment #1 DEPARTMENT: Human Resources BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of the Florida Blue Medicare Amendment #1 contract rates. BACKGROUND: On June 17, 2014, the Board approved the renewal of the Florida Blue Medicare contract effective October 1, 2014. However, the split contract rates were not included in the approved contract. This amendment seeks to clarify the Medicare carve-out rates for retired employees, to include the split contract rates. OPTIONS: Approve or provide additional direction. RECOMMENDATIONS: Approve and authorize the Chairman to sign Amendment #1 to the Florida Blue Medicare contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Medical Insurance Agent of Record - Contract Renewal DEPARTMENT: Human Resources BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval to renew the contract with Barnes Insurance as Okaloosa County's medical insurance agent of record. BACKGROUND: In October 2011, Barnes Insurance was re-awarded the contract to serve as Okaloosa County's medical insurance agent of record following a competitive RFP process. Barnes Insurance representatives have been instrumental in negotiating a ProShare Refund agreement that has provided over $4.8 million in premium refunds to the County. They have also assisted the County in negotiating competitive health insurance rates and coverages, including a 10% reduction in health premiums during Fiscal Year 2014. In addition, Barnes Insurance provides up to date information on the ever changing Health Care Reform laws to ensure the County maintains compliance. This contract renewal period will be October 1, 2014 to September 30, 2015. The cost of the contract will remain the same at $59,800 annually and is paid by Florida Blue. OPTIONS: Approve or provide additional direction. RECOMMENDATIONS: Staff recommends the Board approve the renewal of the contract and authorize the Chairman to sign the required documents. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 291 Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Use of Promotional Reserves - Peter Mayer TO 144 DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: TDD is requesting Board approval of the use of Promotional Reserves. BACKGROUND: The Board approved the Consolidated Strategic Marketing Plan on May 6, 2014, which included a category for Promotional Reserve in the amount of $150,061. Funding in the amount of $59,499 is available for appropriation. To the greatest extent possible, such opportunities will be presented to the TDC for recommendation to the BCC for approval in advance. Task Order 144 in the amount of $18,895 authorizes a social media sweepstakes, email opt-in button on the website in conjunction with visitors guide requests, and development of three pop- up banners for use at trade shows. Due to the timing of regular meetings, the TDC is unable to provide a recommendation to the Board. TDC will be apprised of this use of promotional reserves at its August 28 meeting. Although the task order language reflects BCC approval on August 5, the requisite approvals could not be obtained in time and the task order is being presented to BCC on August 19. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 144 titled Social Media Sweepstakes, Visitors Guide Email, & Pop-Up Banners in the amount of $18,895. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Use of Promotional Reserves - Peter Mayer TO 145 DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: TDD is informing the Board of the use of Promotional Reserves. BACKGROUND: The Board approved the Consolidated Strategic Marketing Plan on May 6, 2014, which included a category for Promotional Reserve in the amount of $150,061. Funding in the amount of $37,194 is available for appropriation. To the greatest extent possible, such opportunities will be presented to the TDC for recommendation to the BCC for approval in advance. However, these funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman if an opportunity would be lost due to the timing of regular TDC and BCC meetings. In such case, the TDC and BCC will be informed of the use of these dollars at their next regularly scheduled meetings. Task Order 145 titled Funway Holidays in the amount of $9,500 authorizes advertising to attract visitors from the United Kingdom. Funway is affiliated with The Mark Travel Corporation, one of America's largest and most respected tour operators, and has become the leading independent wholesale tour operator from the UK to the US. The marketing plan is based on a consortium of eight Florida CVBs contributing to the campaign, and many of our competitors have already jumped on board (Cocoa Beach, Sarasota, Bradenton, Daytona and Pensacola). This cooperative partnership will allow the Emerald Coast to reach travelers from the UK through a dedicated Florida Beaches Campaign. This time-sensitive task order was vetted with the TDC Chairman, and approved in accordance with County approval authority. TDC will be apprised of this use of Promotional Reserves at its August 28 meeting. RECOMMENDATION: For informational purposes only; no action required. RECOMMENDED BY: Packet Pg. 301 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306 Packet Pg. 307  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Payment Approval - First Coast Promotions (Shirts & Hats) DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of payment in the amount of $9,047 to First Coast Promotions for Let’s Go Emerald Coasting shirts and hats. BACKGROUND: As part of the new Let’s Go Emerald Coasting campaign, shirts and hats were procured as promotional items. Agency services for design were provided under contractual base services and it was determined the County would purchase these items directly. However, a purchase requisition was not entered and the ad agency proceeded with ordering the items without a task order on the basis that the County would pay the vendor directly. Accordingly, there is no method to pay the vendor in accordance with County purchasing policy. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $9,047 to First Coast Promotions for Let’s Go Emerald Coasting shirts and hats. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 308 Packet Pg. 309  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Award Contract for Construction of Boarding Bridges and Bag Lifts DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval to award contract for the construction of Boarding Bridges and Bag Lifts at the Northwest Florida Regional Airport (AP 49-14). BACKGROUND & ANALYSIS: On November 5, 2013, the Board of County Commissioners approved the request to design and install 2 new passenger boarding bridges. A Non-Mandatory Pre-Bid Meeting was held on May 14, 2014 at the Northwest Florida Regional Airport and the Bid Opening was held on July 25, 2014. There were two proposals received. However, Thyssen Krupp was the only bid to meet specifications at a base bid of $1,686,452 with additives making the final total of $1,998,640. The project consists of the construction of two new Passenger Boarding Bridges for Gates A-1 and A-2 on the West side of the terminal. Also included in this project will be the replacement of the 400hz/48VDC ground power units and the pre-conditioned air units. The bridge structure will consist of a ramped fixed tunnel, a rotating rotunda, telescoping bridge tunnel section, a cab with full controls for moving the bridge into position, vertical and horizontal drive system, a hooded canopy over the fuselage, and provisions to re- mark the apron for the new parking positions associated with revised docking procedures than what is currently marked and the potential for larger mix of aircraft at these positions. In addition, the airport will be adding 4 new bag lift devices to each of the existing B Gates. The project is funded from 90% FAA; 5% FDOT and 5% local. Proposed construction duration is 241 days. OPTIONS: Approval/Deny award of the contract for the construction of Boarding Bridges and Bag Lifts at the Northwest Florida Regional Airport (AP 49-14) for a total cost of $1,998,640 and authorize the Chairman to sign the contract. RECOMMENDATION: Staff recommends approval of the contract for the construction of Boarding Bridges and Bag Lifts at the Northwest Florida Regional Airport (AP 49-14) for a total cost of $1,998,640 and authorize the Chairman to sign the contract. RECOMMENDED BY: Packet Pg. 310 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362  BID SHEET BID #: AP 49-14 BIDS DUES: JUNE 18, 2014 @ 3:00 PM BID ITEM: BOARDING BRIDGES AND BAG LIFTS VENDOR TOTAL PRICE ThyssenKrupp Airport Systems 1,998,640 Cathey Construction No Price Written RECORDED BY: Danielle Reinhardt DATE: July 3, 2014 SIGNATURE: Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Approval for RFP to Finance Airport Capital Projects DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the solicitation for $5 Million in interim cashflow financing for capital projects BACKGROUND: As an enterprise fund, the Airport Department must maintain adequate unrestricted cash balances in order to satisfy certain coverage requirements for bond issues. In addition, in order to maintain its BBB+ rating from Standard and Poor's, the Airport's liquidity is a major consideration. The Department of Airports has six major capital projects estimated at $22.4 Million in total cost over the next several years that will severely strain its unrestricted cash balances. These projects include the Aircraft Rescue and Fire Fighting facility on Eglin at $3.3 million, the Destin Air Traffic Control Tower at $5 million, the Foy Shaw Access Road at Bob Sikes Airport at $7.5 million, the Northwest Florida Regional Airport Baggage Handling and Inspection System at $4.5 million, two new Passenger Loading Bridges (PLB) at $1.9 million, and four new bag lifts for PLB's at $200,000. These projects are all significantly Federal Aviation Administration/Florida Department of Transportation (FAA/FDOT) grant and Department of Homeland Security/Transportation Security Administration (DHS/TSA) Other Transaction Agreement (OTA) funded, but must be funded with Airport reserves up front pending reimbursement from the government agencies. Two of these anticipated reimbursements are particularly lengthy. The TSA is funding (100% of the Baggage Handling and Inspection System, but quarterly reimbursements can take up to an additional 120 days for approval processing. The Foy Shaw Road project is funded primarily (80%) from FDOT, but under the deferred reimbursement agreement between FDOT and the County, the funding is from future appropriations over three fiscal years beginning in 2017. The initial assessment of the Airport staff and its Financial Advisor (PFM) is that a minimum of $5 million in the form of a "bridge loan" as a line of credit will provide the interim pay -as- you-go financing until reimbursement from DHS, FAA and/or FDOT is received. The Department staff is requesting BCC approval to solicit proposals from commercial banking institutions and obtain quotes from the Florida Association of Counties (FAC) Pooled Commercial Paper Program. FAC loans have been used on two prior occasions: $4.5 million during the construction of the Terminal Development Project, and another $2.0 million during the construction of the Rental Car Service Facility and several other related projects. Most recently, the Airport successfully solicited commercial banking institutions for funding the 2014 Refunding Bond issue fore the 2003 Series Bonds. OPTIONS: Approve, Disapprove, Table Packet Pg. 375 RECOMMENDATIONS: Airport Staff recommends solicitation from both of the identified sources; FAC Commercial Paper Program and commercial bank loans. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 376  Florida Local Government Finance Commission (FLGFC) Pooled Commercial Paper Program • This Pooled Commercial Paper Program is sponsored by the Florida Association of Counties. • The Airport participated in the program for the Terminal construction – $4.5 mil. o Repaid from proceeds of Series 2003 Bond issue • The Airport also participated in the program in 2008 to assist in construction of projects for rental car service area and cargo facility in the amount of $2 million o Repaid from proceeds of Series 2014 Bond issue • The Airport is considering participating in the program again to fund projects at NWFRA, Bob Sikes, and Destin Airports o Purpose is to serve as a “bridge” loan pending reimbursement from grants anticipated to be received from the FAA and FDOT over the next five years • Interest rates are variable on this tax-exempt financing. o Current short-term rates are approximately 0.25% o Other fees authorized for the FLGFC result in an “all-in” rate of approximately 1.25% o Flexible repayment terms o Loan would be subordinate to Airport’s outstanding series of bonds Packet Pg. 377  FY 2015** FY 2016** PROJECT 1Q (10-12) 2Q (1-3) 3Q (4-6) 4Q (7-9) 1Q (10-12) 2Q (1-3) 3Q (4-6) 4Q (7-9) ARFF $81,250 $793,750 $1,243,750 $962,570 ATCT $250,000 $1,700,000 $1,150,000 $1,150,000 $404,835 FSP $200,000 $200,000 $200,000 $150,000 $100,000 $100,000 $100,000 PLB/LIFTS $755,500 $768,143 $512,095 BHS/EDS $900,000 $1,650,000 $1,800,000 $300,000 *TOTAL $1,086,750 $3,647,493 $4,755,845 $4,112,570 $854,835 $100,000 $100,000 $100,000 ARFF: Construction $2,800,000; CPS $281,320 DTS ATCT: Construction $4,304,835; CPS $350,000 FSP: Construction $5,000,000; Evn $750,000; Design/CPS $800,000 {FY 15/16 Env, Design & Bid Complete} FY 17 $5,300,000 Construction & CPS PLB/LIFTS: Construction $1,998,638; CPS $84,000 BHS/EDS: Construction $4,300,000; CPS $350,000 * TOTAL = Construction Cost/ Est. & Construction Phase Services to include design and bidding (for projects not through award phase) **Schedule depends on internal coordination, routing, reviews, advertisements, other County departments and BCC agenda’s. Packet Pg. 378 AIRPORT RESCUE FIRE FIGHTING FACILITY Federal Funding $2,743,526.00 State Funding $150,000.00 Match/PFC $154,836.00 Packet Pg. 379 AIR TRAFFIC CONTROL TOWER Federal Funding $2,000,000.00 State Funding $1,486,682.00 Local Match/PFC $1,000,000.00 Packet Pg. 380  FOY SHAW PARKWAY State Funding $3,804,231.00 Local Match/PFC $911,056.00 Packet Pg. 381 PASSENGER LOADING BRIDGES AND BAGAGE LIFTS Federal Funding $1,876,387.00 State Funding $104,243.00 Match/PFC $104,243.00 Packet Pg. 382 BAGGAGE HANDLING SYSTEM AND EDS SYSTEM DHS - OTA 100% $4,318,169.00 Packet Pg. 383  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Medicaid Amendment 7 DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve Amendment No.7 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services. BACKGROUND: The Board approved the Commission for the Disadvantaged Medicaid Non- Emergency Transportation Program Agreement on January 20, 2009. Effective August 1, 2014 for Okaloosa County, the Florida Legislature established the Managed Medical Assistance (MMA) program as part of the Statewide Medicaid Care program in Part IV of Chapter 409, Florida Statutes. The MMA program requires Managed Care Organizations to provide covered services to Medicaid recipients enrolled in managed care plans. Not all Medicaid recipients are covered. The Commission for the Transportation Disadvantaged (CTD), through its Subcontracted Transportation Providers (STPs), will provide transportation to those excluded from the MMA. On May 6, 2014, the Board of County Commissioners authorized and signed Amendment No. 6 to the Medicaid Agreement which funded program through August 31, 2014. The attached Agreement is effective September 1 and extends it through December 31, 2014. The County will be paid using a per- member per-month (PMPM) rate for categories listed in the agreement. No Local Funds are required to receive Medicaid NET compensation from the CTD. RECOMMENDATION: The Department of Growth Management requests the Board to approve Amendment No.7 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 384 Packet Pg. 385  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Information for Backyard Chicken Discussion and Direction DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners has expressed interest in allowing the keeping of chickens in residential areas. In order to allow such activity, it is necessary to amend various portions of the County Code to eliminate conflicts with such an activity. BACKGROUND: Numerous communities across the country, including cities and counties in Northwest Florida, have amended their land development codes and other regulations to allow the keeping of poultry as an accessory activity to residential use. While each community addresses this issue according to its own needs, a number of common practices become apparent as illustrated by the attached Comparative Table which summaries various communities' requirements (their actual code sections are also attached). Setbacks from property lines, separation requirements from inhabited buildings, the number of birds kept, and enclosure requirements are among the commonly regulated elements of raising chickens in residential areas. Some of the more common practices include: 1. Allowing chickens in rear and side yards only 2. Establishing property line setbacks, typically between 5 and 10 3. Establishing minimum distances from adjacent residential properties, typically between 20 and 30 feet 4. Establishing a maximum number of birds, 4 to 8 per residence is typical 5. Providing requirements for coops/hen houses, typically 2 - 4 square feet per bird 6. Ensuring that coops and outside enclosures are secure against predators 7. Ensuring that food containers and enclosures are secure against rodents and pests 8. Roosters are usually prohibited 9. Most ordinances reviewed do not allow the sale of eggs from chickens produced by backyard flocks, they are for the consumption of the owners of the chickens only It should also be noted that the Crestview livestock provisions attached hereto are a draft recently discussed but not voted on by the City Council. The minutes of the workshop are included as the issues raised may be applicable to County deliberations. In Santa Rosa County chickens are addressed through the nuisance animal provisions of their Code which provides no specific standards as to the location, number, or housing of chickens on Packet Pg. 386 any property. The same is true for Walton County, although discussions with Walton county staff indicate they are considering whether to adopt prohibitions on chickens in residential areas due to complaints. In addition to the regulations discussed above, a study of over 100 local government backyard chicken ordinances across the country was published in the September 2012 edition of the Environmental Law Reporter. This study includes a model ordinance that incorporates many of the provisions discussed above, and could serve as the basis for a local regulation. The provisions of the model ordinance are provided in the comparative table. While the issues associated with the keeping of poultry are addressed in various parts of the County Code, most particularly section 2.21.05.10 (keeping of livestock), section 9.02.03 (Community Noise Abatement), and 5-32.d (Animal Sheltering), none of these sections provides any of the types of standards that have been enacted by other communities specific to poultry. Therefore, if the Board of County Commissioners wishes to allow the keeping of "backyard flocks" for the production of eggs and possibly meat, staff recommends that the Code be amended to provide specific standards so that, in the event of complaints, the enforcing agencies have clear rules to enforce. Enforcement is an important consideration. The County's contract with the Panhandle Animal Welfare Society (PAWS) makes that agency responsible for enforcing "all applicable Okaloosa County ordinances and Florida statutes relating to animal control." If the County adopts specific standards for the housing of chickens, the impact on PAWS' workload, as well as potentially the Code Enforcement Division and the Sheriff's office, will need to be considered. OPTIONS: The Board has three options: 1) it can direct staff to begin the drafting of regulations to allow the keeping of poultry in residential areas; 2) it can direct staff to conduct further research and bring back more refined recommendations; or 3) it can take no action. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners consider the information provided herein, and direct staff as to its intentions regarding allowing the keeping of chickens as accessory to residential uses. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 387 City of Sarasota Chicken Regulations Sec. 8-2. Keeping livestock and certain animals prohibited. (a) Except for a retail establishment engaging in the lawful sale of animals and Sarasota Jungle Gardens, it shall be unlawful for any person to keep, harbor, raise or maintain the following: (1) Any livestock; (2) Any poultry, except chickens being kept, harbored, raised, or maintained as accessory to a residential single-family structure, subject to the following restrictions: a. No more than four (4) chickens may be kept, with roosters prohibited; b. No person shall slaughter any chickens; c. The chickens shall be provided with a movable covered enclosure (i.e. "hen house/coop") and must be kept in the covered enclosure or a fenced enclosure at all times. Chickens must be secured within the movable henhouse/coop during non-daylight hours; d. The space per bird in the henhouse/coop shall not be less than four (4) square feet per bird; e. No covered enclosure or fenced enclosure shall be located in the front yard, nor shall the henhouse/coop be closer than ten (10) feet to any property line of an adjacent property, nor within twenty-five (25) feet of any adjacent residential structure. Odors from chickens, chicken manure, or other chicken related substances shall not be detectable at the property boundaries; f. All enclosures for the keeping of chickens shall be so constructed and maintained as to prevent rodents or other pests from being harbored underneath, within, or within the walls of the enclosure. The henhouse/coop must be impermeable to rodents, wild birds, and predators, including dogs and cats. Enclosures shall be kept in neat condition, including provision of clean, dry bedding materials and regular removal of waste materials. All manure not used for composting or fertilizing shall be removed promptly; g. All feed and other items associated with the keeping of chickens that are likely to attract or to become infested with or infected by rodents or other pests shall be kept in secure containers or otherwise protected so as to prevent rodents and other pests from gaining access to or coming into contact with them; h. The sale of eggs or any other chicken products generated in the City of Sarasota is prohibited; i. No dog or cat that kills a chicken will, for that reason alone, be considered a dangerous or aggressive animal. (3) Any rabbits, except those being kept, harbored, raised or maintained: a. As pets within a completely enclosed dwelling or detached garage capable of housing at least two (2) cars; b. In an outside enclosure, coop or pen, up to a maximum of two (2) rabbits. Packet Pg. 388 (b) Notwithstanding the provisions of subsection (a) above, the city manager or his designee may, by special permit, authorize the keeping harboring, raising or maintaining of livestock, poultry or rabbits (not within a dwelling) within the city limits. A special permit may only be issued for a specified limited period of time and shall set forth such conditions or requirements as shall be deemed necessary to mitigate the potential adverse effects upon neighboring properties. In determining whether a special permit shall be issued, the city manager or his designee shall consider the nature of the request, the potential benefit to the city or the general public which may result if the special permit is granted, and any adverse effects which neighboring properties may experience if the special permit is granted. Packet Pg. 389 Escambia County Chicken Regulations I. Possession of Live Chickens (Gallus gallus domesticus) Accessory to Single Family Residential Dwellings. The ownership, possession, and raising of live chickens (Gallus gallus domesticus) is a permitted accessory use for all single-family residential dwelling primary uses. Notwithstanding any prohibition of farm animals or minimum lot area established for farm animals, the raising of chickens is allowed in all zoning districts where single-family residential dwellings are permitted primary uses, except those zoning districts specifically designated for Pensacola Beach and Perdido Key, provided the following standards must be met: 1. The owner or occupant of a lot that is ¼ acre or less in size may not possess more than eight (8) chickens. 2. Roosters are only permitted if kept no less than one-hundred (100) yards from any inhabited residential dwelling other than the dwelling of the owner thereof or the person keeping the same. 3. Between sunrise and sunset, chickens may roam freely in the fenced rear yard of a single lot. During all other times, chickens must be kept in secure coops, pens or enclosures that prevent access from predators. 4. All pens, coops, or enclosures must be a minimum of 10 feet from rear and side property line of a single lot and 20 feet from any residential dwelling located on an adjacent lot. 5. Chickens may not be kept for commercial purposes unless otherwise allowed by zoning. Packet Pg. 390 Santa Rosa County (g) Animal nuisances prohibited. For purposes of this section, the term "animal" shall also include fowl, except in agriculturally zoned districts. Any animal or animals that habitually or continuously bark, howl, make noise, or otherwise disturb the peace and quiet of the inhabitants of Santa Rosa County or are kept or maintained in such a manner or in such numbers as to disturb by noxious or offensive odors or otherwise endanger the health and welfare of the inhabitants of Santa Rosa County are declared to be an animal nuisance. Furthermore, animals who damage private property or shall be deemed to create a nuisance. Any person who keeps, harbors, or maintains an animal nuisance as defined above shall be guilty of a civil infraction and punishable as provided in section 4-44 of this article. Packet Pg. 391 City of Pensacola Sec. 4-2-2. Running at large declared unlawful. It shall be unlawful for the owner or custodian of any horse, mule, cow, goat, sheep, hog, cattle or any other such animal or chicken, bird or fowl to permit it to run at large anywhere within the corporate limits of the city. Sec. 4-2-3. Poultry or fowl generally. It shall be unlawful to keep roosters within the corporate limits of the city or to keep more than eight (8) poultry or other fowl at a single residence. It shall be unlawful for any person to keep any live poultry such as chickens, turkeys, ducks, geese or guinea fowl within the corporate limits of the city without the provision of coops, pens or enclosures so constructed and maintained as to prevent access by predators. Free ranging of poultry or fowl is allowed as long as they are prevented from going upon the streets, parks or public places or upon the premises of others than the owner or custodian of the poultry or fowl. Sec. 4-2-4. Same—Required distance of enclosures from certain buildings and public parks. It shall be unlawful to keep, harbor or confine ducks, geese, chickens, guineas, peacocks or other fowl in any pen, coop or enclosure in the city, any part of which is within thirty (30) feet of an adjacent dwelling, church, hospital, school, public building or public park. Sec. 4-2-5. Same—Keeping for sale. All live poultry, such as chickens, turkeys, ducks, geese or guinea fowl, which are kept for purposes of sale within the corporate limits of the city, shall be placed and kept in coops or pens which shall be erected so that the bottom of the coops or pens shall be at least eighteen (18) inches from the ground. The floors of the coops or pens shall be so constructed so as to permit the droppings from the poultry to fall into a removable box placed underneath the coops or pens. Each of the coops or pens shall be equipped with a water trough and feed box attached to the outside of the coops or pens in such manner at to prevent contamination of same. It shall be unlawful for any person to keep live poultry within the city for the purposes of sale or breeding, except in compliance with zoning regulations. Packet Pg. 392 Pinellas County Sec. 138-1348. Chickens. (a) General conditions for the keeping of chickens in the R-1 through R-6 zoning districts. (1) For the purposes of this section of the Code, the term "chicken" refers to female chickens only (i.e., hens). (2) Up to four chickens may be kept within an occupied single-family property located in the R-1, R-2, R-3, R-4, and R-6 zoning districts. Chickens may be kept within manufactured home subdivisions, but not on duplex, triplex or multifamily properties, or within mobile home/manufactured home parks. (3) Chickens must be kept within the coop or enclosure at all times. (4) Ducks, geese, turkeys, peafowl, male chickens/roosters, or any other poultry or fowl are not allowed under the provisions of this section of the Code. (5) Chickens shall be kept for personal use only. Selling chickens, eggs, or chicken manure, or the breeding of chickens for commercial purposes is prohibited. (6) Chickens shall not be slaughtered on premises. (7) The coop and enclosure must be screened from the neighbor's view, using an opaque fence and/or a landscape screen. (b) Location and requirements for chicken coops and enclosures in the R-1 through R-6 zoning districts. (1) Any chicken coop and fenced enclosure must be located in the rear yard. No coop or enclosure shall be allowed in any front or side yard. (Corner lots shall be excluded from the side setback restriction). (2) The coop and enclosure must be a minimum of ten feet from the rear and side property line. (3) If the coop structure exceeds 100 square feet in size (ten-foot by ten-foot), a building permit is required under the Florida Building Code. (4) The coop shall be covered and ventilated, and a fenced enclosure/run is required. The coop and enclosure must be completely secured from predators, including all openings, ventilation holes, doors and gates (fencing or roofing is required over the enclosure in addition to the coop, in order to protect the chickens from predators). (5) All stored feed must be kept in a rodent and predator-proof container. (6) The coop shall provide a minimum of three square feet per chicken and be of sufficient size to permit free movement of the chickens. The coop may not be taller than six feet, measured from the natural grade, and must be easily accessible for cleaning and maintenance. (c) Health, sanitation and nuisance as applied to the keeping of chickens in the R-1 through R-6 zoning districts. Packet Pg. 393  (1) Chickens shall be kept within a coop and enclosure. No person shall release or set any chicken free from such coop or enclosure. (2) Chicken coops and enclosures shall be maintained in a clean and sanitary condition at all times. Chickens shall not be permitted to create a nuisance consisting of odor, noise or pests, or contribute to any other nuisance condition. (d) Enforcement. (1) Enforcement regarding the keeping of chickens within any zoning district is addressed within section 138-54 of this Code. (2) In a public health emergency declared by the Director of the Pinellas County Health Department, including but not limited to an outbreak of Avian Flu or West Nile virus, the county may require immediate corrective action in accordance with applicable public health regulations and procedures. (3) No person convicted as a repeat violator of subsections 138-1348(a) through (d) of this Code may be permitted to, or continue to, keep chickens on their premises. Repeat violators are as defined in section 138-1 of this Code. Packet Pg. 394 Manatee County Sec. 2-4-28. Chickens on residential property. (a) Definitions. (1) As used in this section, the following words and terms shall have the following meanings, unless otherwise specifically provided: a. Chicken shall mean a female member of Gallus domesticus or a hen. Chicken shall not include the following: 1. Any male chicken or rooster; or 2. Any duck, goose, turkey, peafowl, or other poultry or fowl. b. Enclosure shall mean a movable structure with a covered roof and sides, also known as a chicken coop or poultry house. c. Fenced area shall mean an area on the ground surrounded on all sides by a secure fence and covered on the top by a secure fence or roof. d. Front yard shall have the same meaning as set forth in Section 201 of the Manatee County Land Development Code for the term "yard, front". e. Nuisance shall mean any condition consisting of odor or noise. f. Occupied shall mean residential occupancy by the owner of the real property or by a tenant or lessee. g. Pest shall include but shall not be limited to any rodent, snake, or other vermin. h. Rear yard shall have the same meaning as set forth in Section 201 of the Manatee County Land Development Code for the term "yard, rear". i. Residential property shall mean a parcel of real property that contains an occupied single-family detached dwelling located in a zoning district designated as Residential Single Family (RSF) or Planned Development Residential (PDR) under the Manatee County Land Development Code. j. Side yard shall have the same meaning as set forth in Section 201 of the Manatee County Land Development Code for the term "yard, side". k. Yard shall have the same meaning as set forth in Section 201 of the Manatee County Land Development Code. (2) In addition to the definitions in paragraph (a)(1) above, all applicable definitions set forth in section 2-4-2 of the Manatee County Code of Ordinances shall apply to this section. (b) Applicability. The requirements established in this section shall apply in the unincorporated area of Manatee County. (c) General requirements. (1) A maximum of four (4) chickens may be kept or maintained on residential property. (2) Chickens shall be kept or maintained for personal use only. No person who owns, possesses, keeps, or maintains chickens on residential property shall sell any eggs or manure from such chickens. Packet Pg. 395  (3) Chickens shall be confined securely inside an enclosure on the residential property between the hours from dusk to dawn. (4) Chickens shall be confined inside an enclosure or within a fenced area on the residential property between the hours from dawn to dusk. (5) No person shall intentionally release any chicken from or allow any chicken to remain outside of an enclosure or fenced area on the residential property. (6) Except as otherwise provided in subsection (f) of this section, no chicken shall be slaughtered on residential property. (7) No dog or other animal that bites, attacks, endangers, injures, or kills a chicken shall be considered a dangerous dog as defined in section 2-4-2 or a vicious animal as described in section 2-4-10 of the Manatee County Code of Ordinances. (8) All applicable provisions set forth in article I of chapter 2-4 of the Manatee County Code of Ordinances shall apply to this section. In the event of a conflict between any provision of article I of chapter 2-4 and this section, the requirements of this section shall prevail. (d)Requirements for enclosures and fenced areas. (1) The enclosure and fenced area shall be located in the rear yard on the residential property. No enclosure or fenced area shall be located in the front yard or side yard on the residential property. (2) The enclosure and fenced area shall be located at least ten (10) feet from the property line of any adjacent residential property and at least twenty-five (25) feet from any adjacent residential dwelling. (3) The enclosure shall provide at least four (4) square feet of space per chicken. (4) The enclosure shall be constructed and maintained to prevent pests from being harbored within or underneath such enclosure. The enclosure shall be impermeable to pests, wild birds and predators, including dogs and cats. (5) No permit shall be required for construction, erection, alteration, modification, repair, or demolition of any enclosure, provided that such enclosure does not exceed the size limitations for permits under the Florida Building Code. (e) Health and sanitation requirements. (1) The enclosure and fenced area shall be maintained in a clean and sanitary condition and free from pests at all times. (2) No person who owns, possesses, keeps, or maintains chickens on residential property shall allow any such chicken to create or contribute to any nuisance condition which is detectable at the property line. (f) Exceptions. (1) This section shall not apply to any real property zoned for agricultural purposes, including, but not limited to, property located in a zoning district designated as General Agriculture (A) and Agricultural Suburban (A-1) under the Manatee County Land Development Code. Packet Pg. 396  (2) This section shall not apply to any real property subject to a development order approved by Manatee County which prohibits or regulates chickens on residential property within such development. (3) This section shall not apply to any activity of a bona fide farm operation as provided in Section 823.14, Florida Statutes. (4) This section shall not prohibit, restrict, infringe on, or interfere with any religious belief or practice under the Free Exercise Clause of the First Amendment to the United States Constitution which may involve the slaughter or sacrifice of animals. (5) This section shall not prohibit any property owner or association from establishing or enforcing private restrictions, including, but not limited to, deed restrictions, restrictive covenants, or declarations of covenants and restrictions, on private property within subdivisions, condominiums, or cooperatives relating to chickens on residential property. (g) Enforcement. This section shall be enforced in the same manner as provided in sections 2-4- 18 through 2-4-27 of the Manatee County Code of Ordinances. Packet Pg. 397 Walton County Nuisance Animals Sec. 5-26. Title. This article shall be known as and may be cited as the "Walton County Animal Control Ordinance." Sec. 5-27. Geographical areas covered. This article shall apply in all unincorporated areas of Walton County, excluding U.S. Air Force properties, state, and federal lands. Sec. 5-28. Definitions. For the purpose of this chapter, the following words and terms shall be defined as follows: (a) "Animal" shall mean dogs and cats. (b) "Animal control shelter" shall mean any premises designated by the action of the board for the purpose of impounding and caring for all animals found in violation of this article. (c) "Animal control officer" shall mean a person or persons designated by the board to enforce the provisions of this chapter who is authorized to investigate civil infractions relating to animal control or cruelty and to issue citations as provided in this section and has successfully completed a 40 hour minimum standards training course as per F.S. § 828.27. An animal control officer is not authorized to bear arms or make arrests; however such officer may carry a device to chemically subdue and tranquilize an animal, provided such officer has completed a minimum of 16 hours of training in marksmanship, equipment handling, safety and animal care, and can demonstrate proficiency in chemical immobilization of animals in accordance with guidelines prescribed in the Chemical Immobilization Operational Guide of the American Humane Association. (d) "At large" shall mean off the premises of the owner, and not under the direct control, custody, charge or possession of the owner, or other responsible person. (e) "Board" shall mean the Walton County Board of County Commissioners. (f) "Cat" shall mean the domestic cat, Felis catus. (g) "Citation" shall mean a written notice, issued to a person by an officer, that the officer has probable cause to believe that person has committed a civil infraction in violation of this article, and that the county court will hear the charge. The citation must contain: (1) The date, time and place of issuance. (2) The name, address, date of birth, and other forms of identification, such as a Florida driver's license number, of the person receiving the citation, to the extent such information is provided to the officer. (3) The date, time and place the civil infraction was committed. (4) The facts constituting probable cause. Packet Pg. 398  (5) The ordinance violated. (6) The name and authority of the pofficer. (7) The procedure for the person to follow in order to pay the civil penalty, to contest the citation, or to appear in court for aggravated violations. (8) The applicable civil penalty if the person elects to contest the citation. (9) The applicable civil penalty if the person elects not to contest the citation. (10) A conspicuous statement that if the person fails to pay the civil penalty within the time allowed, or fails to appear in court to contest the citation, the person shall be deemed to have waived his right to contest the citation and that, in such case, judgment may be entered against the person for an amount up to the maximum civil penalty. (11) A conspicuous statement that if the person is required to appear in court for an aggravated violation of this article, he or she does not have the option of paying a fine in lieu of appearing in court. (12) The names and addresses of witnesses to the infraction known to the officer at the time of issuance. (h) "County" shall mean Walton County, Florida. (i) "Direct control" shall mean immediate and continuous physical control of an animal at all times such as by means of a fence, leash, cord, or chain of sufficient strength to restrain the same, or in a vehicle. Animals under direct control shall at all times have access to shelter, water, and food. This does not preclude walking dogs on a leash. (j) "Dog" shall mean the domestic dog, Canis lupus familiaris. (k) "Nuisance animal" shall mean: (1) Any animal that may pose a threat to a person or passing vehicle; or (2) Any animal off the owner's premises that attacks other animals; or (3) Any animal which trespasses on school grounds or public places, other than a service animal; or (4) Any animal, which damages private or public property. This includes depositing its waste on other than its owner's property; or (5) Any animal, which scatters garbage or trash; or (6) Any female animal in heat not properly restrained; or (7) Any animal which habitually or continuously barks, whines, howls, meows, cries, screams, or causes objectionable noises when unprovoked; "habitually and continuously" shall mean periods of ten minutes or more of constant noise, or two or more repeated periods of five minutes or more of constant noise within one hour; or (8) Any animal which trespasses onto the private property of another; or (9) Any animal whose owner abandoned it by refusing to continue to provide it control and care and by releasing it to run at large. (l) "Offense" shall mean any violation of this article. (m) "Officer" shall mean any law enforcement officer defined in F.S. § 943.10, or any animal control officer. Packet Pg. 399  (n) "Owner or custodian" shall mean any person harboring, feeding or maintaining an animal for a period of five consecutive days or more. This does not include the animal control shelter. (o) "Pet dealer" shall mean any person, firm, partnership, corporation, or other association which, in the ordinary course of business, engages in the sale of more than two litters, or 20 dogs or cats, per year, whichever is greater, to the public. This definition includes breeders of animals who sell such animals directly to a consumer. (p) "Public beach" shall be defined as: (1) The land from the mean high tide line to the Gulf of Mexico; (2) The sandy area next to the mean high tide on which the public has had customary use. (q) "Service animal" shall mean any animal trained to assist a disabled person. (r) "Trespass" shall mean any animal owner allowing the animal to be on the private property of a person other than the animal's owner without invitation or permission from the other person. (s) "Veterinarian" shall mean a veterinarian, duly licensed and registered by the State of Florida. (t) "Walton County Animal Control" shall mean the department of the Walton County Emergency Response Division responsible for implementing and enforcing the provisions of this article. Sec. 5-29. Running at large prohibited. (a) All animals, when not on the owner's premises or on the premises of another who consents thereto, shall be and remain under the direct control of a person competent to control such animal at all times. (b) The owner or custodian of any animal found running or remaining at large shall be responsible for any violation of this article. (c) Exceptions. This section shall not apply to: (1) Any dog actually engaged in the sport of hunting, which includes training two weeks preceding hunting season, in authorized areas and under the supervision of a competent person. (2) Any animal that is trained to assist or provide personal services for a disabled person, as defined under the Americans with Disabilities Act. (3) Government police dog while on duty. Sections 5-30, 31 omitted Sec. 5-32. Nuisance animals. (a) Prohibited. It shall be unlawful for any owner or custodian of an animal to allow the animal to become a nuisance animal, as defined in this article. (b) Exemption. Animals in commercial kennels, security animals on property designated as "commercial" or "industrial" under the Walton County Comprehensive Plan, service animals, and animals on their owners' property that are provoked by persons other than their owners, Packet Pg. 400 including trespassers, shall be exempt from the provisions of this section as it relates to animals that habitually or continuously bark, whine, howl, meow, scream, or cause objectional noises. (c) Enforcement. An officer, upon receipt of notification of a logged complaint by an individual complainant alleging a violation of this section shall investigate and may issue a citation to any animal owner or custodian whom the officer has probable cause to believe is in violation of this section. The requirement for probable cause shall be satisfied if the violation occurs in the presence of the officer, or if the available evidence at the scene is sufficient for a reasonable person to believe a violation has occurred, or if the owners or occupants of two or more different lots or residences nearby execute verified written statements substantiating a violation. Packet Pg. 401 Discussion Draft of Crestview Livestock Regulation Changes (not yet adopted by City) Sec. 10-10 - Livestock. No person shall keep or permit to run at large in the city any livestock, with the following exceptions: a. Horses that are allowed as outline in City of Crestview Land Use Ordinance Article 102 section 129. b. Chickens being kept, harbored, raised or maintained as accessory to a residential, single family structure subject to the following restrictions: 1. No more than 4 chickens may be kept, with Roosters prohibited; 2. No person shall slaughter any chickens 3. The chickens shall be provided with a moveable covered enclosure (i.e. hen house/coop) and must be ept in the covered enclosure or a fenced enclosure at all times. Chickens must be secured within the moveable henhouse/coop druring non-daylight hours. 4.The space per bird in the henhouse/coop shall not be less than four (4) square feet per bird 5. No covered enclosure shall be located in the front yard, nor shall the henhouse/coop be closer than twenty (20) feet to any property line of an adjacent property, nor within thirty (30) of any adjacent residential structure. Odors from chickens, chicken manure, or other chicken related substances shall not be detectable at the property boundaries. 6. All enclosures for the keeping of chickens shall be so constructed and maintained as to prevent rodents or other pests from being harbored underneath, within, or within the walls of the enclosure. The henhouse/coop must be impermeable to rodents, wild birds and predators, including dogs and cats. Enclosures shall be kept in a neat condition, including provision of clean dry bedding materials and regular removal of waste materials. All manure not used for composting or fertilizing must be removed promptly. 7. All feed and other items associated with the keeping of chickens that are likely to attract or to become infested with or with infected by rodents or other pests shall be kept in secure containers or otherwise protected as to prevent rodents and other pests from gaining access to or coming into contact with: 8. The sale of eggs or any other chicken products generated in the City of Crestview is prohibited. 9. No dog or cat that kills a chicken will, for that reason alone, be considered a dangerous or aggressive animal. Packet Pg. 402  Comparison of other Jurisdictions' Chicken Regulations Escambia City of Santa Rosa Walton Pinellas City of Manatee Crestview Model County Pensacola County County County Sarasota County Draft Ordinance How Allowed As accessory Accessory to County County Accessory to Accessory to As accessory As accessory As use to single residential use Code does Code does single family single-family on to accessory family not not homes in R residential residential residential to single residential specifically specifically 1,2,3,4,&6 use properties single family family dwellings address address zoning structure dwelling chickens; chickens; districts; not addresses addresses allowed with animals via animals via duplexes, nuisance nuisance triplexes, provisions provisions multi-family via as defined properties or disturbing in code mobile home the peace or (noise), manufactured noxious or home parks, offensive but are odors, or allowed in otherwise manufactured endanger home public subdivisions health and safety Minimum No, however None None None No - lot size None As None None Property Size lots 1/4 acre determined established or less may by zoning per have no residential more than 8 zoning chickens districts Maximum No, subject No more than None None 4 per 4 per 4 per 4 per 6 per Number of to above 1/4 8 per residence occupied residential residential residence residence Birds acre single family single family property restriction property structure Packet Pg. 403 Roosters Yes, if no No Yes if not Yes if not No No No No No allowed? less than behaving behaving as 100 yards as nuisance nuisance from any inhabited dwelling other than keeper of rooster Minimum Pens, coops, None None None Must be kept Coop or Coop and Coop must Not allowed Property Line enclosures in rear yard; enclosure enclosure be in rear or in front Setbacks must be at coop and must be (fenced area) side yard yards, a least 10 feet enclosure minimum of must be and must be minimum of from rear must be at 10 feet from located in at least 20 5 feet from and side least 10 feet rear or side rear yard a feet from side yards from side and property lines minimum of the property property year; corner (not allowed 10 feet from line and 30 lines, and lots excluded in front yard) the property feet from 18 inches from side line the nearest from rear setback; adjacent property enclosure residential lines must be structure screened from neighbors' view Minimum Pens, coops, Pen, coop, or None None None Coop or Coop and Coop must Cops or Setbacks to enclosures enclosure enclosure enclosure be at least cages must Adjacent must be at cannot be less must be (fenced area) 30 feet from be a Structures least 20 than 30 feet minimum of must be a the nearest minimum of feet from from any 25 feet from minimum of adjacent 25 feet adjacent adjacent adjacent 25 feet from residential from the lots' dwelling, residential adjacent structure windows or residential church, structures residential doors of dwellings hospital, dwellings any school, public dwelling or building, or occupied public park structure other than the chicken owners' Packet Pg. 404 Minimum Coop or Coop or None None Yes. Yes, must Yes. 4 square Yes. 4 Yes, 2 Housing enclosure enclosure must Minimum of 3 have a feet per square feet square feet Standards must prevent access square feet moveable chicken. per bird; per hen; prevent from per chicken coop with a Must be coop must well- access from predators; if with room to minimum of 4 predator be ventilated predators kept for sale, allow square feet proof and moveable and bottom of chickens to per bird; no constructed and secured predator coop must be a move, not minimum size to prevent against proof minimum of 18 taller than 6 for enclosure; pests from predators inches above feet above however, harboring and ground; floor natural grade; coop and within or constructed must permit accessible for enclosure underneath. to prevent droppings to cleaning. must both be access by fall into Coop must be constructed rodents, removable box; ventilated, to prevent wild birds, water and feed roofed, and rodents or and other kept outside predator pests from pests coop to proof If harboring including prevent greater than within or from contaminations 100 square underneath, underneath feet a and proof building against permit is predators and required wild birds (to (must meet prevent Florida transmittal of Building disease) Code) Run/Enclosure No Free range None None Yes. Must See above See setbacks Waste Requires Standards minimum allowed but be predator above. materials that coop standards; must be kept proof removed be chickens on owner's or including roof regularly, connected allowed to custodian's (fencing) kept in neat to outdoor roam fenced property and clean enclosure rear yard Free range is condition that is between not allowed fenced sunrise and against sunset predators Packet Pg. 405 Misc Escambia Allows sale According to Chickens No sale of No sale of Code does within city County must not eggs or other eggs or not address limits, does not staff, cause chicken other storage of address Walton is nuisances as products chicken feed, slaughter considering defined in generated products slaughter, developing County Code within city. generated sale of eggs, regulations within city relative to residential areas Packet Pg. 406  MINUTES Workshop May 12, 2014 5:00 p.m. The Workshop Meeting of the Crestview City Council was called to order at 5:00 PM. Members present were: President Shannon Hayes, Vice President Mickey Rytman, Joe Blocker and Thomas Gordon, Robyn Helt. Also present were Mayor David Cadle, City Clerk Elizabeth Roy, City Attorney J. Jerome Miller, department heads and members of the press. The data reflected within these proceedings constitutes an extrapolation of information elicited from notes, observations, and recordings. Comments reflected herein are sometime paraphrased, condensed and have been edited to reflect essential subject matter covered during the meeting. Background data of individual cases heard before the council are on file with the Clerk’s office. Parties interested in receiving a verbatim account of the proceedings are responsible for coordinating with the City Clerk Department pursuant to Crestview Policy 91-1, Duplication of Public records, Chapter 119 and 283, Florida Statutes and Attorney General Opinions in force at time of enactment of Policy 91-1. 1. Call to Order Meeting called to order by Mr. Hayes at 5:00 p.m. 2. Invocation & Pledge of Allegiance The invocation was led by Ms. Helt and the pledge by Mr. Rytman. 3. Discussion, Animal Control Changes Mr. Hayes stated that the workshop today is for the Animal Control Ordinance and for the Council to address the changes. Ms. Roy stated that the four areas of main concern seems to be chickens, number of animals, tethering and to some extent pot bellied pigs. Those four items were brought up most often in workshops. She would like to cover all four of those items and to see if Council can reach a consensus of where they would like to move from here. Ms. Roy then started with the issue of the chickens. She pointed on page six in Section 10-10 titled Livestock under “b” number two that “No person shall slaughter any chickens.” The purpose of that line was that people could not raise chickens for slaughter. Her proposal for changing that is to take out the line and replace it with “No person shall raise chickens expressly for slaughter.” The other items in that section should remain the same. Mr. Blocker inquired about the number of chickens that can be kept because the number is four but he was asked if it was at one time seven or if it could be changed to seven. Ms. Roy stated that the only seven pertains to the number of domesticated animals that one can own. Nobody has inquired about the number of chickens one can own. Packet Pg. 407 Discussion ensued relative to changing the number of allowable chickens. Ms. Helt stated that she has proposed including the chickens in the Animal Ordinance, she is not in favor of the limitation of four, this should depend upon the property size. She also feels that it is not the business of the City to prevent the slaughter of chickens if it is done responsibly and humanely. Ms. Helt feels that the City should not have a prohibition against the selling of eggs to ones neighbor. Ms. Roy stated that the selling of eggs is a Heath Department and a Food and Drug Administration issue not a City of Crestview issue. Ms. Helt expressed that she feels that the word moveable as it regards to a chicken enclosure needs to be clearly defined or omitted. Because what one may consider moveable maybe not what the City considers moveable. She does not want to impose rules and regulations where she does not think it necessary when it comes to those issues. Ms. Roy stated that with the selling of the eggs if the City allows people to sell eggs is the City held liable if those eggs make someone sick this would be a question she would have to pose with the Health Department. Mr. Gordon agrees with the other Council members on their view regards to owning chickens. Mr. Hayes stated that the chickens do not pose a problem until they become a nuisance. He would like the selling of eggs to be researched. Ms. Roy stated that the number of chickens one can own is really determined by the space that is provided for the chickens to live in. If a person has the adequate amount of space for a large number of chickens and they are not a nuisance to neighbors then it may be possible to have more than four chickens. Discussion ensued relative to the space for chickens. Ms. Roy suggested that with the selling of chicken products if there is no wording specifically against it but to say that the selling is only allowed if it is by state statute. Mr. Miller commented that he does not find a sponsor for a particular policy among the legislators. Ms. Roy is not the legislator. We can produce a sponsored draft ordinance for you to approve, and then convince your fellows that, that model ought to be passed. He feels that the Council is no further along today in this mediation approach to composing legislation than they were months ago with this and other issues. There have been subject matters opened today that have some foundations in other locations in the City Code. In 1941, when Fort Walton Beach was incorporated, the driving force was that Florida was an open range state. That was the way that people in an urban area could come together and gain the authority to regulate roaming livestock. Because in unincorporated areas in Florida every property was, in practice, zoned agriculture and for agriculture uses the livestock could roam anywhere they weren’t fenced out. There was no requirement that they be fenced in. In the City’s zoning code there are permitted 2 Workshop 05/12/14 Packet Pg. 408 uses, none of them can be used by its owners for agricultural purposes except for possibly two locations that are zoned for agriculture. There seems to be some sentiment to change that and permit agricultural uses in a broader portion of the City. This would be a zoning issue not an Animal Ordinance issue. Mr. Miller suggested to Council to have a draft ordinance generated by them, with Staff if you need that assistance, would be a starting point on that expressed philosophy. Ms. Roy explained the reason that the twenty foot from the property line is in this ordinance is because of the City’s Land Use Ordinance which prohibits any kind of animals, livestock within twenty feet of a property line. By having that in the Animal Ordinance keeps it in compliance with the Land Use Ordinance. Mr. Blocker commented that with other guidelines in place if a person meets that criteria then they should be able to keep as many chickens as they please. Ms. Roy continued to speak about the other changes in the ordinance in dealing with the number of animals a person is allowed to own. At current the ordinance states that one can own at least four adult dogs and four additional animals. The change would decrease the number of domesticated animals to seven. This does decrease the total by one but it increases the amount of actual dogs one can have. Ms. Helt suggested language related to nuisance stand and we should stay of a person’s business in regards to how many pets they have. Provided they have the space, the means and take good care of their dogs as long as the dogs are not a nuisance she does not like the limitation. Mr. Rytman asked if these changes being made to this ordinance was to clarify that P.A.W.S handles the Animal Control and not the City of Crestview. This is will give P.A.W.S a guideline to regulate the animals within the City limits and we as a Council should decide what a nuisance is. Ms. Roy states that this ordinance is not being changed to accommodate a contractor. The ordinance is being changed and taking the City Animal Control out of the ordinance and to put the City in compliance. Discussion ensued relative to the topic of number of dogs and animals being a nuisance. Mr. Gordon echoed the same sentiment of Ms. Helt of keeping government out of dictating to people how many dogs a person can own. Mr. Hayes stated that he does not have a problem with the number of dogs, cats, chickens one owns as long as they are not a nuisance. He feels that citizens may not have a problem with the number of animals, but whether or not they are a nuisance may be the issue. Ms. Roy informed Mr. Hayes that there are provisions for animal nuisance in the ordinance. 3 Workshop 05/12/14 Packet Pg. 409 Mr. Hayes stated that the consensus of the Council is to look more into what defines a nuisance. Ms. Roy points out that on the current ordinance and the revised ordinance the City is designated as a Bird Sanctuary. She could not found why or how the City got this designation but in researching this that any bird that is protected is protected by Federal and State statutes. There cannot be any gun fired, fireworks displayed or any action that may prove dangerous to birds. A person cannot remove a bird from a light pole, even if it causing problems, because of this designation. Ms. Roy suggested to get rid of the Bird Sanctuary designation. Mr. Miller stated that at this point it seems that there are two legislative perspectives. He recommends that the Council do separate ordinances to get some these issues resolved. One would be to remove the provision that imposes a restriction on the number of dogs and the other would be removing the Bird Sanctuary designation. Mr. Blocker commented that from his research he agrees to remove that designation from the ordinance. Ms. Roy addresses the issue of the pot bellied pigs because in the current ordinance chickens or pigs are not allowed. In the draft ordinance it was said that the pot bellied pig is considered a domesticated animal. Ms. Helt stated that she did not want to impose a regulation on someone where a regulation does not need to exist. Discussion ensued. Ms. Roy then reached the issue of tethering as it relates to the ordinance. This is not in the current ordinance at all. This change would disallowing tethering of dogs to solid posts except for limited times when there is someone in your yard. It has been brought forth from citizens who do not want people to be able to tether a dog to a tree or a dog house as a means of restraint. If a dog is on a chain it would need to be on a moveable line not a tether. Mr. Hayes addressed Mr. Miller in relating to the number of animals and bird sanctuary will that mean a change in the ordinance or how does the process work. Mr. Miller stated that he already suggested to the Clerk to bring these items back to the Council in separate ordinances. Because there is a variety of input they will need to come back as separate ordinances. Ms. Roy asked if there was a consensus from the Council on tethering. Mr. Hayes answered that he was for what is in this ordinance now. Mr. Miller asked if the issue of tethering was in the old ordinance. 4 Workshop 05/12/14 Packet Pg. 410 Ms. Roy answered that it was not in the old one but in the rewritten ordinance. Mr. Blocker asked for clarification of the meaning of the word property as it relates to tethering a dog. He also asked if it is P.A.W.S who determines the fees a person should pay or is a fee schedule that the City provides them to determine what a person should pay when they are in violation of the ordinance. Ms. Roy informed Mr. Blocker that the ordinance clearly stated that property is defined as one’s dwelling and not a vehicle. As far as the fees, those are set by P.A.W.S because they are the collector of the fees. Those fees are used to offset the City’s cost to P.A.W.S that is in the contract now. Mr. Gordon states that his issue is with the tethering of the dog in a back of a vehicle. He feels that it would be over regulating the freedom of our constituents and those traveling through this area. He thinks that it is inhumane to tie a dog up in the backyard but do we want to have a dog tied up in the back of a vehicle because it is the City policy. Mr. Rytman agrees with what Mr. Gordon stated on this issue. Ms. Helt does not feel that this is an issue that really needs to be addressed. Even on the tethering issue, she doesn’t understand where the Council stands on it. Right now there is no prohibition in the current code related to tethering. She wants to know if the Council is going for a prohibition against tethering or not to deal with tethering at all. Discussion ensued relative to tethering. Mr. Hayes states that it seems that the Council would agree to the tethering portion of the ordinance but not to the tethering to the vehicle and to leave that to the responsibility of the owner of the animal. Ms. Helt asked that if Mr. Hayes was agreeing to the tethering portion as written. Because there is no mention of a pulley system or alternatives to tethering a dog to a stationary object as discussed. Ms. Roy stated that the verbiage for that can be added. Ms. Helt commented that from what she read it the ordinance would seem to not allow any type of tethering. Ms. Roy stated that the only tethering not allowed is the tethering to a stationary object. Mr. Blocker addressed section 10-7 where it states that an owner cannot vaccinate their own animals. Ms. Roy stated that is correct because it is a state law. 5 Workshop 05/12/14 Packet Pg. 411 Mr. Blocker does not agree with that at all even if it is a state law. Mr. Hayes then asked Council for direction or a consensus to the ordinance. Mr. Blocker recommends to do away with the number of animals a person can own whether it be a chicken, cat, pig or dog because there is legislation in place that dictates what one can do or have on their property. Mr. Hayes commented that there was a consensus to remove the number of animals from the ordinance. Mr. Gordon stated that in regards to tethering, he feels that to have a dog tied to a stationary object is inhumane there has to be some source of opportunity for the Animal Control to come in and care for the animal if the owner is not doing so. In that instance he agrees that there needs to be a tethering policy. Mr. Rytman commented that his main concern was the abuse to animals he does like the pulley system idea and is for the tethering portion of the ordinance. Mr. Hayes informed the City Clerk that the majority of the Council is in agreement with the tethering portion of the ordinance. Brian Hughes, 705 Ashley Drive, Crestview FL, wanted to congratulate the Council for resisting the urge to legislate. Because it is so easy to be influenced to pass a law against something and sometimes we don’t think the laws all the way through. He then gave an example of why items need to be thought through. Penny Crock, 310 Springwood Circle, Crestview FL, stated that she has owned up to fourteen dachshunds in a small yard, top show dogs. I have introduced myself to every person and have given them my personal information. She does not think tethering is good but if a dog jumps out of a pick-up truck in front of her car she will try to miss the dog and may hit a person. She believes restraint makes sense. A person will either take care of their dog or they won’t but someone should be able to walk in when abuse is happening. April Meier, 198 North Main Street, Crestview FL, had a question with Section 10-5, item number two that deals with no domestic animals can trespass on school grounds. Which she discussed this issue at the other Workshop concerning the Animal Ordinance. Dozier the Therapy dog does go to the schools and Ms. Meier feels the issue needs to be addressed. She then addressed the section that deals with having a dog for the physically handicap but not dogs that are used for emotional therapy. Ms. Roy stated that the section does state that the dog must trespass but if it is invited to the school there is no issue. Ken, Crestview FL, stated that he vaccinates his animals that include horses, dogs, rabbits, chickens and other animals. There are many stores that sell the vaccinations and he did not see 6 Workshop 05/12/14 Packet Pg. 412 that it was against the law because to take the animals to the a Vet it would cost four times the amount than the pack that is sold in stores. Mr. Hayes instructed the Clerk to research to find a statute that regulates vaccinations. Ms. Roy answered that it is possible that a person has to have a vet certificate to get a license. Landrum B. Edwards, 587 East Brock Avenue, Crestview FL, stated that yesterday afternoon he had a wild turkey in his yard and then he received a call from his neighbor asking him to quiet his dog and when he did there was a possum in the tree. He asked who is going to come get the possum out of the tree in the middle of the night. Mr. Edwards stated that he owned seventeen dogs at one time and was certified from his Vet to perform vaccinations to his animals. Thomas Simms, 426 Mara Drive, Crestview FL, stated that his concern is with chickens because he lives in Countryview on a quarter acre lot. From his understanding the chickens can roam free during the day in the lot. If that is done he cannot let his dog out because the dog will chase the chickens. Would it be his responsibility to train his dog to what a chicken is? His dog chases anything that comes in the yard, so since he can’t tether him what does he do. Mr. Rytman stated that he would like to see the ADA compliance added to the ordinance. Discussion ensued. 4. Other items as deemed necessary by Council 5. Adjournment Meeting adjourned by Mr. Hayes at 6:05 p.m. _____________________________ __________________________ Elizabeth M. Roy Shannon Hayes City Clerk Council President Minutes approve this_____ day of , 2014. 7 Workshop 05/12/14 Packet Pg. 413  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Approval to Hire Five Additional Correctional Officers DEPARTMENT: Corrections BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Corrections requests authorization to hire five additional correctional officers in FY15 and to commence the hiring process immediately. BACKGROUND: The Department of Corrections has eight existing housing areas of various sizes and security classifications with a designed space capacity for 594 inmates. Current staffing levels have allowed for the safe operation of only seven. During FY14, the average daily population routinely fluctuated over both design and operating capacities. Five additional correctional officers would permit reopening the vacant housing section to better manage inmate care, custody, and control. Cost to do so is $265,352.60 Sufficient funds are available within the FY15 budget. OPTIONS: Approve Disapprove RECOMMENDATIONS: Approve RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 414 Correctional Officers (1) Position (5) Positions Minimum Hourly $15.40 XXX Annual Salary $33,633.60 $168,168.00 FICA (6.2%) $2,085.28 $10,426.40 Medicare (1.45%) $487.69 $2,438.45 Retirement (19.75%) $6,666.18 $33,330.90 Health $8,380.08 $41,900.40 Dental $250.08 $1,250.40 Life $39.00 $195.00 Disability $42.00 $210.00 Workers Comp $1,486.61 $7,433.05 TOTAL COST $53,070.52 $265,352.60 Packet Pg. 415  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: 2014-2015 Strategic Marking Plan Adoption DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Pursuant to Section D.200(2) of the Tourist Development Department Operations and Procedures Manual, all advertising/marketing expenditures made during the fiscal year shall be in conformity with the approved Strategic Marketing Plan. The Strategic Marketing Plan shall be presented to the TDC for review and recommendation, and final approval shall be by the Board in the form of a Resolution. BACKGROUND: As a result of input received from the community, stakeholders, advertising agency, and the TDC, the attached Strategic Marketing Plan (“SMP”) was developed. The SMP encompasses all seasons and all activities; promotions conducted in-house by TDD staff as well as promotions conducted by the advertising agency. Expenses classified as “promotional activities” according to the uniform chart of accounts are budgeted at $3.3M and are summarized below and on page 147 of the SMP. Promotional Items $83,370 Local Event Promotions $4,700 Trade Show Fees $65,655 Advertising Agency (base services & travel) $465,000 Advertising Agency (media planning & purchasing) $100,000 Website Maintenance & Development $82,500 Familiarization Tours, Press Visits $70,400 Media Campaign $1,914,775 Campaign Production $200,000 Special Events $225,000 Airport, Welcome Centers, Publications $11,210 Promotional Reserve $100,000 FY 2014-2015 Budget $3,322,610 The Tourist Development Council reviewed the SMP and voted to recommend approval as part of the 2014-2015 budget at its May 29, 2014 meeting. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Resolution 2014-__ adopting the Okaloosa County Tourist Development Department Strategic Marketing Plan for Fiscal Year 2014-2015; a copy of which is attached. Packet Pg. 416 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 417  RESOLUTION NO. 2014-__ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, ADOPTING THE STRATEGIC MARKETING PLAN FOR FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Tourist Development Operations and Procedures Manual (the “Manual”) requires the adoption of a Tourist Development Strategic Marketing Plan (the “Plan”) as a component of each annual budget submitted by the Tourist Development Department (the “TDD”); and WHEREAS, the adoption of a Plan to govern all expenditures for marketing and promotion during Fiscal Year 2014-2015 will provide clarity and transparency for the operations of the TDD; and WHEREAS, the Tourist Development Council at its May 29, 2014 meeting reviewed the Plan and voted to recommend approval as part of the 2014-2015 budget; and WHEREAS, the Board finds that adopting the Plan, which sets forth the marketing and promotional activities and expenditures for Fiscal Year 2014-2015 is in the public interest and is consistent with the requirements of the Manual. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: SECTION 1: RECITALS The recitals set forth above are true and correct and are incorporated into this Resolution. SECTION 2: ADOPTION OF THE TOURIST DEVELOPMENT MARKETING PLAN A. The Board hereby adopts the attached Plan, which sets forth the marketing and promotional activities and expenditures for Fiscal Year 2014-2015. B. The expenditures provided in the Plan constitute only a general allocation of projected revenues between the general tasks outlined therein and do not constitute the authorization for the expenditure of those funds. All such expenditures must be authorized pursuant to established County policies codified in Sections D.400 and E.600 of the Manual. SECTION 3: EFFECTIVE DATE This resolution shall become effective immediately upon adoption by the Board of Packet Pg. 418 County Commissioners and shall govern all expenditures for marketing and promotion for Fiscal Year 2014-2015. DULY ADOPTED THIS 19th DAY OF AUGUST, 2014. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA (SEAL) By: Charles K. Windes, Jr. Chairman ATTEST: By: Don Howard, Clerk APPROVED AS TO FORM AND CORRECTNESS: By: Gregory T. Stewart County Attorney Packet Pg. 419 STRATEGIC MARKETING PLAN DRAFT May 29, 2014 Packet Pg. 420  Table of Contents 2013 Snapshot 3 Objectives & Strategies 5 Marketing Initiatives 13 Consumer Research 15 Website 17 Public Relations 20 Ongoing Social Media 26 Media Strategy & Messaging 32 Leisure Media Plan 35 Co-Op Media Plan 78 Media Plan Detail 125 Measuring Success 144 Marketing Plan Budget 146 Packet Pg. 421 TDC Meeting 5.29.14 2  2013 Snapshot Packet Pg. 422 TDC Meeting 5.29.14 3  Share of Market % 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% Winter Spring '13 Summer '13 Fall '13 Winter '12/'13 '13/'14 Escambia Okaloosa Walton Bay Packet Pg. 423 TDC Meeting 5.29.14 4  Objectives, Strategies & Tactics Packet Pg. 424 TDC Meeting 5.29.14 5  Objectives • Drive leisure, group and meeting visitation during the shoulder seasons • Maintain top-of-mind awareness during peak seasons • Leverage awareness of Let’s Go #EmeraldCoasting brand • Maximize impact of media spend Packet Pg. 425 TDC Meeting 5.29.14 6  Strategies • Communicate year-round messaging while focusing on driving business during the shoulder seasons • Utilize research to motivate consumers to select Emerald Coast as their vacation destination • Utilize festivals and special events to drive trial and repeat visitation • Continue to embrace social media as an essential component of the communications plan Packet Pg. 426 TDC Meeting 5.29.14 7  Tactics • Target consumers with a combination of TRADITIONAL and ONLINE marketing • Communicate the brand through NICHE MEDIA including weddings, groups, meetings, signature events and eco- tourism • Offer bed-tax collectors a variety of COOPERATIVE media opportunities designed to broaden awareness and EmeraldCoasting.com deliver qualified leads • Collaborate with VISIT FLORIDA to maximize impact of media spend • Deploy quarterly CONSUMER E-NEWSLETTERS to maintain top of mind awareness • Position the consumer as ONE CLICK AWAY from our website and potential bookings • Promote and TRACK special events and sponsorships via WEBSITE Packet Pg. 427 TDC Meeting 5.29.14 8  Target Audience Profile Demographics • Adults • Ages 25 – 64 (skewing women) • Annual HH income of $75,000+ (skewing higher) Mindset/Lifestyle • Traveler – at least 3-night stay • Interested in the beach, fishing, shopping, restaurants and more • Looking for an accessible escape Packet Pg. 428 TDC Meeting 5.29.14 9  Seasonality Booking Window Impact Period Primary Audience Couples and/or groups Post-Spring Break – without children; Spring Spring January – March pre-Memorial Day Break visitors Mid-January – Memorial Day – Summer Mid-June Mid-August Families Mid-August – December 2015 – Retired adults from northern Snowbirds November February 2016 climates (including Canada) Couples and/or groups Mid-June – Mid- Mid-August – without children; Fall Break Fall October Thanksgiving visitors Thanksgiving – 2015 Christmas Mid-August – October New Year’s Families and/or couples Packet Pg. 429 TDC Meeting 5.29.14 10  Media Markets Primary target audiences will include leisure travelers within a 13-hour-drive radius of the Emerald Coast as well as meeting/group business travelers Packet Pg. 430 TDC Meeting 5.29.14 11  Emerging Markets Secondary emerging markets will include: Packet Pg. 431 TDC Meeting 5.29.14 12  Marketing Initiatives Packet Pg. 432 TDC Meeting 5.29.14 13  Marketing Initiatives • Conduct annual consumer RESEARCH to measure ROI • Enhance GROUPS & MEETINGS section of WEBSITE to communicate Let’s Go #EmeraldCoasting brand • Generate EARNED MEDIA through public relations • Create SOCIAL MEDIA AWARENESS and engagement through community management and cross-channel campaigns • Develop MEDIA STRATEGY & MESSAGING that most effectively reaches the target audience, DRIVES VISITATION and delivers direct leads Packet Pg. 433 TDC Meeting 5.29.14 14  Consumer Research Packet Pg. 434 TDC Meeting 5.29.14 15  Consumer Research Conduct CONSUMER RESEARCH to increase efficacy of marketing efforts and determine the following: • VISITATION • Visitor expenditure • Length of stay • CITIES OF ORGIN • Transportation method • DEMOGRAPHICS • Forecasting for the future Packet Pg. 435 TDC Meeting 5.29.14 16  Website Packet Pg. 436 TDC Meeting 5.29.14 17  Website Strategy Optimize performance of the website: • Examine the unique user experiences occurring on each site for possible integration • Enhance Groups & Meetings section of site to incorporate Let’s Go #EmeraldCoasting brand • Ongoing review of Google Analytics of the sites for user trends and patterns • Continue to update and provide new and relevant content and features to engage consumer interest Packet Pg. 437 TDC Meeting 5.29.14 18  Pocket Ranger App • Emerald Coast is showcased as the SIGNATURE BEACH in the Pocket Ranger App for Florida state parks • Interactive guide gives USERS ACCESS to all state park trails with detailed information, amenities, facility maps and directions Packet Pg. 438 TDC Meeting 5.29.14 19  Public Relations Packet Pg. 439 TDC Meeting 5.29.14 20  General Awareness Objectives • Raise AWARENESS of the Emerald Coast with travelers • Leverage the NATURAL ASSETS of the area to highlight the Emerald Coast during shoulder seasons Strategies • Support SHOULDER SEASON campaigns • Work in collaboration with SOCIAL MEDIA to utilize existing media channels (e.g. Facebook, Twitter) • Utilize NEWS COVERAGE to establish the Emerald Coast as the top choice for a beach vacation destination • Position the destination’s unique offerings as a premier location for GROUP and MEETING BUSINESS • Leverage the CVB’s marketing activities to earn LOCAL MEDIA coverage Packet Pg. 440 TDC Meeting 5.29.14 21  National/Regional Tactics • Host THEMED PRESS TRIPS for national travel journalists and bloggers Recommended themes: • Gulf Fishing (around Fishing Rodeo timing) • Girl’s Getaway • Snowbird Haven • Regional OUT OF MARKET TV APPEARENCES and DECKSIDE MEDIA MEETINGS to promote major events and seasonal tourism Packet Pg. 441 TDC Meeting 5.29.14 22  National/Regional Tactics • Host INDIVIDUAL MEDIA VISITS for writers who reach consumers from target markets interested in unique aspects of Emerald Coast Potential topics for features: • Family travel • Major events • Eco-tourism • Summer fun Packet Pg. 442 TDC Meeting 5.29.14 23  Local Tactics • Host NATIONAL TOURISM WEEK industry event/rally annually in May to generate local media exposure and appreciation among Emerald Coast citizens for its local tourism marketing efforts and the industry’s economic impact • Unveil of ANNUAL STRATEGIC MARKETNG PLAN/CAMPAIGNS Packet Pg. 443 TDC Meeting 5.29.14 24  Local Communications Plan Target Audience • Permanent RESIDENTS of Emerald Coast Key media outlets • WEAR-TV • WALA-TV • WKRG-TV • The Destin Log • Northwest Florida Daily News • WFTW-AM • WNWF-AM Packet Pg. 444 TDC Meeting 5.29.14 25  Ongoing Social Media Packet Pg. 445 TDC Meeting 5.29.14 26  Overview Objectives • Utilize social channels to reach current Emerald Coast visitors, future visitors and the local community • Provide a unique, two-way communication channel to call fans to action Strategies • Generate awareness about the Emerald Coast as a tourist destination with unique or crowd sourced content • Drive consideration by educating fans about the Emerald Coast • Encourage preference by engaging key online influencers in conversation Packet Pg. 446 TDC Meeting 5.29.14 27  Channels Average Fans/Followers URL Monthly Network (As of 5/8/14) Engaged Users www.facebook.com/FloridasEmeraldC Facebook oast 453K 63K Twitter twitter.com/EmeraldCoastFLA 4.9K 250 Pinterest pinterest.com/EmeraldCoastfFLA 470 N/A Instagram Instagram.com/EmeraldCoastFLA 232 N/A Packet Pg. 447 TDC Meeting 5.29.14 28  Content Planned Content • Created in advance of publishing • Enables social media presences to engage a targeted audience • Written on a calendar and can be reviewed before implementation Live Content • Created in real time as news, trends, conversations and comments arise • Timely and relevant • Responses to Facebook comments, retweeting Twitter content and creating new content in response to trends Packet Pg. 448 TDC Meeting 5.29.14 29  Content Category Percentage Justification Lifestyle, Leveraging past creative, this content shows the vibrant lifestyle that Life on the Emerald is a hallmark of the Emerald Coast. Text and rich media posts will 40% Coast allow communities to experience the beaches and lifestyle of the Emerald Coast from wherever they are. Attractions & Amenities, This category encompasses tourism sights and services in the area. Lodgings, Shops and 30% From lodgings and shops to activities and local eateries, this Eateries category educates fans about on amenities on the Emerald Coast. Okaloosa County boasts year-round community events for the public Events 10% to enjoy. This category syndicates local happenings and encourages Public Happenings the social media communities to share and take part. Emerald Coast’s social media pages will share the most compelling News, news stories relevant to the area as a tourist destination. This can Travel Articles & 20% include write-ups from travel bloggers, contests for top travel Accolades destinations and any other local coverage relevant to travel and leisure. Packet Pg. 449 TDC Meeting 5.29.14 30  Content Shoulder season campaigns (March-May and August- October) • Drive awareness and visitation Summer social media engagement (June-August) • Form relationships with summer visitors to drive shoulder season visitation Instagram/Twitter/Pinterest growth • Post image updates and curate user-generated content • Find the right daily conversations to proactively engage in Influencer outreach • Utilize list of influencers on social media • Continue to develop tactics to engage and incentivize Packet Pg. 450 TDC Meeting 5.29.14 31  Media Strategy & Messaging Packet Pg. 451 TDC Meeting 5.29.14 32  Media Strategy & Messaging Media Strategy • Increased priority on digital platforms: one click away • Branding with a tactical/promotional focus • Integrated media opportunities: cross-media platforms, many with lead generation guarantees Packet Pg. 452 TDC Meeting 5.29.14 33  Media Strategy & Messaging • Meetings, Conventions • Group, travel trade – including faith-based • Marketing Segments: • Florida and beach centric • Military • Family-oriented, moms • Sports • Atlanta heavy-ups, top U.S. markets, • Canadian, international Florida emphasis • Recreational fishing • Weddings Messaging • Continue to differentiate ourselves from our competitors through our personality: vibrant, unpretentious, inspiring and fun • Dedicate 20% of total media budget to target niche audiences Packet Pg. 453 TDC Meeting 5.29.14 34  Leisure Media Plan Summary Packet Pg. 454 TDC Meeting 5.29.14 35  Campaign Weighting 10% 5% 30% 35% 20% Spring Summer Fall Christmas Snowbirds Packet Pg. 455 TDC Meeting 5.29.14 36  Media Spend Allocations 11% 40% 24% 25% Online Print TV Radio Packet Pg. 456 TDC Meeting 5.29.14 37  Media Tactics by Campaign Fall/Winter Spring/Summer Christmas Snowbirds Packet Pg. 457 TDC Meeting 5.29.14 38  Media Highlights • Cross-media platforms purchased with traditional media guarantees • 16,000 minimum leads • 32,000,000 online impressions • 10,000 clicks to website • 18 media partnerships provide additional online/social presence in addition to traditional media buys • Digital plans offer direct link to Emerald Coast site while generating awareness of the brand through impression volume • 131,000 visits to site at baseline level; 393,000 at baseline + incremental level • Projected total site visitation (including non-media sources) ranges from 343,000 to 1,000,000 depending on media budget • 61,000,000+ online impressions • 93,000,000+ total online impressions (from cross-platform and stand-alone digital buys) Packet Pg. 458 TDC Meeting 5.29.14 39  Media Highlights • Top US markets • Promotional Radio providing 3+:1 ROI • Atlanta TV and Sports • Visit Florida Initiatives: $270,000 investment • Total Plan Impressions: 205,000,000+ Packet Pg. 459 TDC Meeting 5.29.14 40  Media Plan Preview Packet Pg. 460 TDC Meeting 5.29.14 41  Packet Pg. 461 TDC Meeting 5.29.14 42  Packet Pg. 462 TDC Meeting 5.29.14 43  Florida and Beach Centric Packet Pg. 463 TDC Meeting 5.29.14 44  2015 Official Visit Florida Visitors Guide Rationale: • Distribution to qualified travelers actively planning a Florida vacation; includes five Florida welcome centers • Covers beaches, outdoors, entertainment, dining, maps, regional must-see lists Highlights: • Circulation: 600,000 • Visit Florida FP4C – January insertion • Inclusion in e-Book – 10 million visits per year and listing in Guide’s planning section Investment & Return: • Cost: $15,956 • Impressions: 600,000 minimum Packet Pg. 464 TDC Meeting 5.29.14 45  Beaches, Resorts & Parks Rationale: • Nationwide in all Barnes & Noble, Books-A-Million, Publix and Kroger • Focused solely on Northwest Florida and Alabama Gulf Coast • Available online at beachesresortsparks.com and on the Facebook page (32,643 followers) • Distributed to Henderson Beach State Park visitors Highlights: • 200,000 copies distributed annually • FP4C: December 2014-July 2015 • Increased distribution in Texas (17 major chains) Investment & Return: • Cost: $6,020 • Impressions: 400,000 minimum Packet Pg. 465 TDC Meeting 5.29.14 46  Life’s A Beach Rationale: • Distributed at trade shows in U.S. and Canada to meeting planners, in welcome centers, on military bases, and among travel agents; has retail distribution on Emerald Coast and is an in-room vacation guide Highlights: • 500,000 circulation • FP4C: Full year exposure • Visitors guide to the Emerald Coast (print and digital) • Articles, maps, locations, landmarks Investment & Return: • Cost: $9,925 • Impressions: 500,000 minimum Packet Pg. 466 TDC Meeting 5.29.14 47  Ongoing Television Packet Pg. 467 TDC Meeting 5.29.14 48  PBS: Getting Away Together Rationale: • Reaches upscale PBS viewer, frequent traveler • Aired in 57 U.S. markets with international play • Coverage in stretch markets: New York, Boston, D.C., Orlando • United Kingdom, Italy, Asia, Russia, Singapore, Thailand, China/Hong Kong, Israel, India • A program specifically highlighting group travel DMOs: family reunions, girls getaways, special occasion/milestone travel Highlights: • Half-hour program projected to air a minimum of 14x • Social media pushes, including blogging, archived online • Emerald Coast video usage rights Investment & Return: • Cost: $0 (paid for in FY2013/2014) • Minimum: $95,000 value Packet Pg. 468 TDC Meeting 5.29.14 49  PBS: Family Travel with Colleen Kelly Rationale: • Reaches upscale PBS viewer, frequent traveler • Aired in 160 U.S. markets with international play • Coverage in stretch markets: New York, Boston, D.C., Orlando and Chicago • A program specifically highlighting traveling with kids of all ages Highlights: • Half-hour program projected to air a minimum of 6x • Social media pushes, including blogging, archived online • Emerald Coast video usage rights Investment & Return: • Cost: $0 (paid for in FY2013/2014) • Minimum: $175,000 value Packet Pg. 469 TDC Meeting 5.29.14 50  Television Packet Pg. 470 TDC Meeting 5.29.14 51  National Cable Rationale: • Strong brand awareness generating tactic • Target audience is a heavy cable viewer Highlights: • Purchase :30 and :15 spots to extend overall presence • 2 networks deep for 13 weeks • Weather content and female-skewing network • Estimated 380 spots Investment & Return: • Cost: $270,000 • Impressions: 41,489,000 minimum Packet Pg. 471 TDC Meeting 5.29.14 52  Bill Dance Outdoors Sponsorship: TV+ Rationale: • No.1 fishing authority on TV • Airs on three cable networks: NBC Sports, Outdoor Channel and newly added Destination America Highlights: • Television segments filmed and featuring Emerald Coast • Full year national television exposure • 26x Facebook “fishing conditions” updates • Billdanceoutdoors.com banner ads • Bill Dance YouTube – Emerald Coast episodes • Bill Dance personal endorsement and usage Investment & Return: • Cost: $55,000 • Impressions: 8,475,000 Packet Pg. 472 TDC Meeting 5.29.14 53  Destination Network TV Rationale: • Audience is relaxed, receptive and looking for new experiences • Key markets: Atlanta, New Orleans, Gulf Coast of FL/AL, Grand Strand of SC, Low Country and Florida Keys Highlights: • Visitor information network throughout SE hotel and condo rooms, serving resort and cultural destinations • Commercial spots and specially produced Emerald Coast segments • Schedule supporting all key booking windows – 28 weeks Investment & Return: • Cost: $42,500 • Impressions: 12,261,000 Packet Pg. 473 TDC Meeting 5.29.14 54  Radio Packet Pg. 474 TDC Meeting 5.29.14 55  Satellite Radio Rationale: • Strong radio option for target audience • Provides coverage in key markets and beyond – national reach Highlights: • Four channels per week • 852 :30 spots • Provides coverage in Spring, Fall and Christmas booking windows – 17 weeks Investment & Return: • Cost: $38,250 • Impressions: 23,316,000 minimum Packet Pg. 475 TDC Meeting 5.29.14 56  Brand & Promotional Radio Rationale: • Minimum 12 weeks of market exposure • Involves Emerald Coast radio spots, station promotional giveaways, Emerald Coast radio remotes, social media pushes and online presence • Interviews by radio stations with Emerald Coast ambassador • Opportunities for additional radio mentions in exchange for giveaways Highlights: • 14 top-feeder markets – 3:1 ROI • Birmingham, Huntsville, Montgomery, Chattanooga, Memphis, Knoxville, Nashville, Baton Rouge, Lafayette, New Orleans, Jackson, Little Rock, Louisville, Tallahassee • Room nights, restaurant and attraction prizes required Investment & Return: • Cost: $113,000 • Impressions: 22,099,060 minimum Packet Pg. 476 TDC Meeting 5.29.14 57  Atlanta Braves Rationale: • Major league’s winningest franchise since 1991 • 3rd most popular team & No. 1 in South • Far-reaching fan base Highlights: • Package in development for pre-game network radio • Estimated exposure full season • Advertising schedule would span for most major promotional windows Investment & Return: • Leisure Cost: $25,000 (full package: $40,000) • Co-Op portion in development • 50% Co-Op Cost: $7,500 • Impressions: TBD Packet Pg. 477 TDC Meeting 5.29.14 58  Integrated Marketing & Lead Generation Packet Pg. 478 TDC Meeting 5.29.14 59  Coastal Living Rationale: • High propensity for travel to Florida: 154 target index • Active travelers - beach, boating, cultural events and outdoor activities • 1/3 of circulation within driving distance of Emerald Coast Highlights: • Circulation: 469,323 (east of the Mississippi) • AL, MS, GA, FL, WI, IL, KY, TN, IN, MI, OH, WV, VA, NC, SC, PA, DE, MD, DC, NY, NJ, CT, RI, MA, NH, ME, VT • FP4C: November 2014 and FP4C: Visit Florida February and April 2015 • Bonus advertorial with image, RRC and leads, online travel deals feature with links, Nov, Feb and Apr e-newsletters • Mini co-op in March & May 2015 issues, e-editions and links Investment & Return: • Cost: $72,000 • Impressions: 1,407,969 minimum Packet Pg. 479 TDC Meeting 5.29.14 60  Southern Living Rationale: • Enthusiastic travelers • High propensity for travel to Florida: 163 Target Index • Nearly 40% of circulation is within driving distance of Emerald Coast Highlights: • Circulation: 2,075,000 • AL, AR, LA, OK, MO, FL, GA, TN, TX, VA, DC, DE, NJ, NY, PA, KY, WV, IL, IN, MI, OH, WI • HP4C: January and March 2015 • National Reader Service Listing – leads Investment & Return: • Cost: $90,262 • Impressions: 4,150,000 minimum (4,400,000 Leisure, Co-op) Packet Pg. 480 TDC Meeting 5.29.14 61  Spring Family Travel Southeast Rationale: • Multimedia platform offering print and online components • Online and social media exposure • Southeast editions of national female-targeted magazines Highlights: • HP4C: February and March 2015, Visit South • AL, FL, GA, LA, MS, TN, TX, OH • 350-word advertorial promoted via Facebook, Pinterest, Twitter and Google+ • Lead generation through online sweeps registration Investment & Return: • Cost: $27,115 • Impressions: 1,000,000 minimum Packet Pg. 481 TDC Meeting 5.29.14 62  Florida Summer Family Getaway Rationale: • Multimedia platform offering print and online components • Guaranteed online impressions/website click-throughs • Southeast editions of national female-targeted magazines Highlights: • HP4C: June/July 2015 • AL, GA, LA, TN, TX, KY, NC, SC • 2,500 guaranteed minimum clicks • Lead generation through online sweeps registration Investment & Return: • Cost: $13,950 • Impressions: 300,000 minimum Packet Pg. 482 TDC Meeting 5.29.14 63  Collinson Media & Events Rationale: • Multi-media platform offering print and online components • Guaranteed online impressions / website click-throughs • Strong lead generation partner Highlights: • HP4C Visit Florida: OOS Newspaper Insert – Oct 14, 2014 • FP4C Visit Florida: OOS Newspaper Insert – Feb 15, 2015 • FP4C Visit Florida: ABV Newspaper Insert – Apr 15, 2015 • Atlanta e-blast: timing and quantity TBD • 24,000,000 digital impressions • 12,000 leads • 1,500,000 print impressions Investment & Return: • Cost: $70,000 • Impressions: 25,530,000 minimum Packet Pg. 483 TDC Meeting 5.29.14 64  Escape to the Southeast Rationale: • Southeast Tourism Society multimedia components • Provides annual coverage to a 12-state region, print and digital • Lead generation program Highlights: • FP4C: January 2015 Escape to the SE Travel Guide • 3,000-word web content with three sub-pages, 12 photos/hyperlinks, content video page • Unlimited calendar event page • E-newsletter spotlight • Facebook and Twitter links Investment & Return: • Cost: $3,400 • Impressions: 250,000 minimum (digital inclusion in Co-op) Packet Pg. 484 TDC Meeting 5.29.14 65  Texas Monthly Rationale: • High BDI overlay in award-winning editorial environment • 60% of subscribers are within Houston and Dallas/FW regions • Active and affluent travelers to Florida: 124 Index Highlights: • HP4C: March, May, August 2015 • Spring and Fall Travel Planner issues include RRC • May is Visit Florida edition, which includes advertorial and digital exposure Investment & Return: • Cost: $27,984 • Impressions: 919,053 minimum Packet Pg. 485 TDC Meeting 5.29.14 66  Atlanta Magazine Rationale: • Provides additional frequency in highest BDI market • 70% of audience plan to visit Florida within the next 12 months • Highest subscribers of any Atlanta periodical, including many national magazines, for reaching affluent zips Highlights: • HP4C: December 2014, March and September 2015 • Placement in all Visit Florida editions • Includes 200-word advertorial and digital exposure Investment & Return: • Cost: $8,067 • Impressions: 202,155 minimum Packet Pg. 486 TDC Meeting 5.29.14 67  Digital Leisure Packet Pg. 487 TDC Meeting 5.29.14 68  TripAdvisor Rationale: • Premier destination/travel research and review site • Ads would reach travelers when they are in booking consideration mode • 161 index, 13% reach against general Emerald Coast target Highlights: • Travel Sponsorship • Banner impression ownership across Destin/Ft. Walton travel hub • Module (see screenshot) allows for direct click to ECFL site, social sites, etc. This module can also be used for co-op • Competitive market targeting • Florida state sponsorship, allowing for banner rotation across Florida destination pages Investment & Return: • Cost: $79,000 • Impressions: 5.3M+ • Projected Site Visits: 19K Source: comScore Packet Pg. 488 TDC Meeting 5.29.14 69  Centro Rocketfuel Rationale: • Historical site-side conversion driver • Reaches 61% of general Emerald Coast traveler, 112 index Highlights: • Behavioral and geo-targeted banners across Rocketfuel network of sites • Focus on Spring, Fall and Snowbird seasons Investment & Return: • Cost: $107,000 • Impressions: 15M+ • Projected Site Visits: 13K+ Source: comScore Packet Pg. 489 TDC Meeting 5.29.14 70  Yahoo! Rationale: • Historical site-side conversion driver • 113 index, 100% reach against general Emerald Coast target Sample of Sites in Yahoo! Network Highlights: • Travel Channel rotation across relevant content • Behavioral and demo-targeted banners, refined for each campaign • Travel search retargeting • Tablet banners Investment & Return: • Cost: $130,000 • Impressions: 21M+ • Projected Site Visits: 14K+ Source: comScore Packet Pg. 490 TDC Meeting 5.29.14 71  Sizmek Rationale: • Trading desk platform that allows for real-time impression bidding and optimization • Opportunity to scale across sites that reach our target audience • System optimizes to conversion • Bid on the right impression, to reach the right person at the right time Highlights: • Data-informed mix of standard banner, pre-roll and mobile aligns with consumer media consumption and content creation patterns • Program built on targeting from industry-leading data providers: • Peer39 – contextual targeting (Arts & Entertainment, Shopping, Food & Beverage and Travel) • Lotame and eXelate MasterCard used to target travel purchase intenders • Test buy to start as part of Spring campaign, with earmarked budget for subsequent campaigns Investment & Return: • Cost: $60,000 • Impressions: 19M+ • Projected Site Visits: 6.6K Packet Pg. 491 TDC Meeting 5.29.14 72  Sizmek Sample sites: Packet Pg. 492 TDC Meeting 5.29.14 73  Google and Bing Search Rationale: • Opportunity to drive travel researchers directly to EmeraldCoasting.com, with opportunity to scale • CPC price structure minimizes risk • Built-in option to auto-optimize to keywords driving the highest volume of conversions • 83% of the general Emerald Coast target utilizes Google search; 46% utilizes Bing Highlights: • Target market geo-targeted text ads related to the following keyword categories: • Brand – “Destin,” “Destin Vacations”, “Ft. Walton Beach rentals” • Competitive – “Pensacola,” “Panama City Hotels” • General Travel – “vacation ideas,” “getaway destinations” • Campaign-specific Travel – “family summer vacation,” “spring getaway ideas”, “snowbird offers” • Ads targeted to search keywords as well as content keywords Investment & Return: • Cost: $151,737 • Est. site visits: 65K+ Source: comScore Packet Pg. 493 TDC Meeting 5.29.14 74  Google Re-messaging Rationale: Banner on YouTube.com • Re-messaging is a proven means of bringing back non-converting visitors, allowing the brand another opportunity to influence a conversion • Google offers re-messaging at a low CPC price structure • Banners run across Google Display Network, reaching 98% of Emerald Coast general target Highlights: • Banners targeted to site visitors that did not take action beyond viewing the initial landing page Samples of Sites in Google Display Network. Investment & Return: • Cost: $1,838 • Est. site visits: 1,528 Source: comScore Packet Pg. 494 TDC Meeting 5.29.14 75  Facebook Rationale: • Facebook’s third-party data partnerships allow us to layer in a wide variety of targeting options, creating opportunities to customize for each campaign • CPC pricing minimizes risk of wasted impressions • Historically efficient site traffic driver Highlights: • Tile ads and News feed ads targeted to Spring, Summer, Fall, Holiday and Snowbirds Investment & Return: • Cost: $15,898 • Est. site visits: 11K+ Source: comScore Packet Pg. 495 TDC Meeting 5.29.14 76  Digital Leisure: Baseline Plan Recap Well-rounded plan with a mix of marquee and workhorse placements Site Placements Spend Impressions Projected Cost per Site Visits Visit TripAdvisor Destination and $79,000 5,263,157 19,272 $4.10 Competition Targeted Banners Yahoo! BT/Geo-targeting, $130,000 21,035,012 14,188 $9.16 Search Retargeting Sizmek Real Time Bidding $60,000 19,130,435 6,584 $9.11 Partner Centro-Rocletfuel BT/Geo-targeting $107,000 15,220,485 13,620 $7.86 Google & Bing/Yahoo Campaign-Specific and $151,737 n/a 65,137 $2.33 General Keyword- triggered Search Ads Facebook Geo-and Behaviorally $15,898 n/a 11,188 $1.42 Targeted Tile Ads Google Display Re-messaging Banners $1,838 n/a 1,528 $1.20 Sizmek Ad Serving Fees $6,120 n/a n/a n/a Total $553,900 61,199,089 131,893 $4.14 Packet Pg. 496 TDC Meeting 5.29.14 77  Integrated Marketing Co-op Media Plan Packet Pg. 497 TDC Meeting 5.29.14 78  Coastal Living Rationale: • High propensity for travel to Florida: 154 Target Index • Active travelers, especially to Florida – beach, boating, cultural events and outdoor activities • 1/3 of circulation within driving distance of Emerald Coast Highlights: • Circulation: 469,323 (east of the Mississippi) • AL, MS, GA, FL, WI, IL, KY, TN, IN, MI, OH, WV, VA, NC, SC, PA, DE, MD, DC, NY, NJ, CT, RI, MA, NH, ME, MA, VT • FP4C: Visit Florida February and April 2015 • Bonus advertorial, RRC and leads, mini co-op in March & May 2015 issues, online edition with links, e-newsletters Investment & Return: • Emerald Coast cost: $20,000 per insertion • Cost per two partners: $2,000 per insertion • Impressions: 938,646 minimum Packet Pg. 498 TDC Meeting 5.29.14 79  Coastal Living Digital Rationale: • Complements print buy Highlights: • Banner rotation throughout CoastalLiving.com with emphasis on Travel Channel • ROS ad units 300x250, 728x90 • Up to two months flighting • Timing TBD, but likely between Feb’15 and June ‘16 (depending on final timing, we may or may not have to shift budget to following fiscal) Investment & Return: • Emerald Coast cost: $5,000 • Cost per six partners: $833 • Impressions: 1,000,000 total (500k for Emerald Coast) Packet Pg. 499 TDC Meeting 5.29.14 80  Southern Living, Digital Rationale: • Relevant beach content alignment • Complements print proposal Highlights: • 100% SOV of Florida’s Best Beaches editorial package – October and November ’14 • Homepage roadblocks • Run of Site media • Enewsletter Sponsorships Investment & Return: • Emerald Coast cost: $25,000 • Cost per twelve partners: $2,083 • Impressions: Est. 1,250,000 total (625k for Emerald Coast) Packet Pg. 500 TDC Meeting 5.29.14 81  Collinson Media & Events Rationale: • Multimedia platform offering print and online components • Guaranteed online impressions/website click-thrus • Strong lead generation partner Highlights: • FP4C: Visit Florida In-State Newspaper insert – June 14, 2015 • 500,000 print impressions • 8,000,000 online impressions • 4,000 guaranteed leads Investment & Return: • Emerald Coast cost: $19,400 • Cost per four partners: $1,400 • Impressions: 8,500,000 minimum Packet Pg. 501 TDC Meeting 5.29.14 82  Collinson Media & Events, Digital Rationale: • Guaranteed online impressions / website click-thrus • Strong lead generation partner Highlights: • Visit Florida Online Banner Network • 1,000,000 impressions • Standard banner rotation • Visit Florida Pre-Roll Banner Network • :30 video ad • :00-:10 destination • :11-:25 co-op partner • :25-:30 VF brand • Estimated 5k clicks Investment & Return: • Emerald Coast cost: $20,000 • Cost per ten partners: $2,000 • Impressions: 2,500,000 minimum Packet Pg. 502 TDC Meeting 5.29.14 83  Fall Travel to Southeast Rationale: • Multi-media platform offering print and online components • Guaranteed online impressions / website click-thrus • Southeast editions of national female-targeted magazines Highlights: • 2/3P4C: September 2015 • AL, GA, LA, TN, TX, MS, KY • 7,500 guaranteed minimum clicks Investment & Return: • Emerald Coast cost: $10,995 • Cost per two partners: $1,000 • Impressions: 187,300 minimum Packet Pg. 503 TDC Meeting 5.29.14 84  Escape to the Southeast Rationale: • Southeast Tourism Society multimedia components • Provides annual coverage to 12-state region, print and digital • Lead generation program Highlights: • 3000 word web content with 3 sub-pages, 12 photos/hyperlinks, content video page • Unlimited calendar event page • E-newsletter spotlight • Facebook and Twitter links Investment & Return: • Emerald Coast cost: $1,300 • Cost per six partners: $217 • Impressions: 250,000 minimum (print inclusion in Leisure) Packet Pg. 504 TDC Meeting 5.29.14 85  Integrated Marketing – Atlanta Heavy-up Co-op Media Plan Packet Pg. 505 TDC Meeting 5.29.14 86  Atlanta Eats Rationale: • Multimedia platform aimed at high-income Atlantans • Program airs on Saturdays and Sundays • Provides contests and long-form content opportunities Highlights: • Content and promotion for eight weeks in-market on TV and radio • Television: 4-minute segment and :30 spots • Radio: 6-minute interview segment and :30 spots • Social media posts: Facebook, Twitter, Instagram • Blog content and additional online exposure Investment & Return: • Emerald Coast cost: $12,500 • Cost per nine partners: $1,389 • Impressions: 1,768,345 minimum Requires prize package of $2,000 and accommodations for TV/Radio crew for Emerald Coast/partners production Packet Pg. 506 TDC Meeting 5.29.14 87  Atlanta Braves Rationale: • Major league’s winningest franchise since 1991 • 3rd most popular team & No. 1 in South • Far-reaching fan base Highlights: • Package in development for pre-game network radio • Estimated exposure full season • Advertising schedule would span for most major promotional windows Investment & Return: • Emerald Coast cost: $25,000 (full package: $40,000) • Co-op portion in development • 50% Co-op Cost: $7,500 • Impressions: TBD Packet Pg. 507 TDC Meeting 5.29.14 88  Weddings Co-Op Media Plan Packet Pg. 508 TDC Meeting 5.29.14 89  NW Florida Weddings Rationale: • Integrated Rowland Publishing package with print, digital, SM and email blasts • Direct mailed via Tallahassee, Emerald Coast and 850 Business Magazines • Also available in Books-A-Million/Barnes & Noble in NW Florida, Atlanta and Birmingham for 12 months Highlights: • FP4C two-page advertorial with tablet click-thru – Jan 2015 • Atlanta and Birmingham Wedding Expos (Jan, Apr) • 16x Social Media pushes: FB, Twitter, Instagram, Pinterest Investment & Return: • Emerald Coast cost: $4,675 • Cost per six partners: $780 • Impressions: 261,311 minimum Packet Pg. 509 TDC Meeting 5.29.14 90  Birmingham Weddings & Celebrations Rationale: • Top wedding publication in market • Filled with helpful tips and important resource information • Poly-bagged with magazine and mailed to select zips and sold at retail Highlights: • Circulation: 18,000 • FP4C: Winter and Summer editions – Jan and July 2015 • Publication also has a bridal show in July Investment & Return: • Emerald Coast cost: $1,250 per insertion • Cost per three partners: $417 per insertion • Impressions: 36,000 minimum Packet Pg. 510 TDC Meeting 5.29.14 91  The Knot Rationale: • A leading wedding/bridal media vendor in print and online Highlights: • 12-month package includes: • Destination Wedding Profile • Destination Wedding Featured Vendor • Wedding Venues Storefront • Weddings Venues Featured Vendor • US Honeymoon and Travel Preferred Position • FP4C Wedding Venues – Fall/Winter • Wedding Venues Print Profile • Direct marketing lists Investment & Return: • Emerald Coast cost: $4,250 • Cost per six partners: $708 • Impressions: 450,000 (225k for Emerald Coast) Packet Pg. 511 TDC Meeting 5.29.14 92  Groups Wedding Plan Packet Pg. 512 TDC Meeting 5.29.14 93  The Knot Rationale: • A leading wedding/bridal media vendor in print and online Highlights: • 12-month Package includes: • Destination Wedding Profile • Destination Wedding Featured Vendor • Wedding Venues Storefront • Wedding Venues Featured Vendor • US Honeymoon and Travel Preferred Position • FP4C Wedding Venues – Fall/Winter • Wedding Venues Print Profile • Direct marketing lists Investment & Return: • Cost: $8,500 • Impressions: 450,000 Packet Pg. 513 TDC Meeting 5.29.14 94  Southern Bride Rationale: • Multi-platform weddings/bridal resource: print, .com, blog, app, FB, Twitter, Pinterest and Instagram • Sold in retail outlets and available in advertisers’ locations, upscale spas, hotels and bridal shows throughout the South Highlights: • HP4C: Winter/Spring and Summer/Fall (mid-Dec. and mid June) • 12-month banner advertising • 12-month video spotlight: up to three-minutes (southernbride.com and YouTube channel) Investment & Return: • Cost: $6,050 • Impressions: 140,000 minimum Packet Pg. 514 TDC Meeting 5.29.14 95  Southern Weddings Rationale: • Annual keepsake publication distributed nationally • Majority of readers grew up in the South • New partnership with Southern Living extends reach Highlights: • FP4C: Fall 2015 – print, online plus tablet • 12-months online banner advertising • 12-months “SouthWest seal of approval” – Best of South and Blue Ribbon Vendors (both on approval by publication) • Directory Listing & state-specific destination wedding resource • Portfolio gallery & contact information Investment & Return: • Cost: $8,875 • Impressions: 1,000,000 minimum Packet Pg. 515 TDC Meeting 5.29.14 96  Birmingham Bridal Directory Rationale: • Highest-circulation directory in the market • Direct link from online version to website • Leads shared 6x per year – up to 1,500 per report • Direct mailed and in retail Highlights: • Circulation: 24,000 • FP4C: Spring, Summer/Fall, Winter • Summer/Fall distributed at Southern Bridal Show (August) Investment & Return: • Cost: $3,000 • Impressions: 72,000 minimum Packet Pg. 516 TDC Meeting 5.29.14 97  Atlanta Weddings Rationale: • Top market publication for reaching brides/mothers • Also distributed through multiple events: Bridal Market, bridal expos, trunk shows and magazine’s signature event, The Best of Atlanta Party Highlights: • Circulation: 68,000 • HP4C with matching advertorial – September 2015 Poly-bagged with magazine and sold at retail Investment & Return: • Cost: $3,340 • Impressions: 68,000 minimum (Second edition in Co-op Plan) Packet Pg. 517 TDC Meeting 5.29.14 98  Military Co-op Media Plan Packet Pg. 518 TDC Meeting 5.29.14 99  DCMilitary Family Life Rationale: • Over 1/3 of all officers live in D.C. • Military are accustomed to travel and book family getaways when they have leave Highlights: • Full year online banner advertising package Investment & Return: • Emerald Coast cost: $3,000 • Cost per six partners: $500 • Impressions: 600,000 minimum Packet Pg. 519 TDC Meeting 5.29.14 100  The Griffon Rationale: • Government authorized, award-winning quarterly publication • The 108th Training Command has over 10,000 units in GA, AL, MS, FL, NC, SC, DC, VA, MD, TN, KY, VA • Regular Travel USA features on family trips, reunions and group getaways Highlights: • Circulation: 15,000 – required reading • FP4C: Spring 2015 (Feb 26) & Fall 2015 (Sept 3) Investment & Return: • Emerald Coast cost: $3,690 per insertion • Cost per six partners: $400 per insertion • Impressions: 30,000 minimum Packet Pg. 520 TDC Meeting 5.29.14 101  Military Groups Plan: Leisure, Reunion Packet Pg. 521 TDC Meeting 5.29.14 102  Military Reunions Rationale: • Only publication for those organizing military reunions • Multiplatform: print, website, Facebook, Twitter, Pinterest Highlights: • Circulation: 15,000 • 1/3P4C: Reunions Workbook – April 2015 and CVB Issue – August 2015 • 12-month print and online annual listing • 12-month online banner advertising Investment & Return: • Cost: $8,000 • Impressions: 75,000 minimum Packet Pg. 522 TDC Meeting 5.29.14 103  Sports Co-op Media Plan Packet Pg. 523 TDC Meeting 5.29.14 104  Connect Sports Rationale: • Published by Collinson Media, a leader in travel and meetings industries • Reaches 90% of sports industry decision-makers • Online version has searchable features and is available 24/7 Highlights: • FP4C with three pages of sponsored content (four pages) – March 2015 • Online edition links to website • Ability to highlight up to eight venues Investment & Return: • Emerald Coast cost: $2,500 • Cost per six partners: $417 • Impressions: 5,500 minimum Packet Pg. 524 TDC Meeting 5.29.14 105  Sports Destination Management Rationale: • Editorial focuses on event location strategies and management • Governing bodies – site selectors and logistics managers • Highest circulation publication within sports category Highlights: • FP4C destination spotlight – includes 2 pages of advertorial with photos (3 pages) – September/October 2014 • Includes 500 reprints for distribution • Additional 12-month online package available Investment and Return: • Emerald Coast Print cost: $3,650 • Cost per six partners: $609 • Emerald Coast Online cost: $2,625 • Cost per six partners: $438 • Impressions: 78,000 minimum (Second Spotlight in Groups Plan) Packet Pg. 525 TDC Meeting 5.29.14 106  Group Sports Plan Packet Pg. 526 TDC Meeting 5.29.14 107  Sports Destination Management Rationale: • Editorial focuses on event location strategies and management • Governing bodies – site selectors and logistics managers • Highest-circulation publication within sports category Highlights: • FP4C Destination Spotlight – includes two pages of advertorial with photos (3 pages) – March/April 2015 • Includes 500 reprints for distribution • Additional 12-month online package available (in Co-op Plan) Investment & Return: • Cost: $7,300 • Impressions: 18,500 minimum (Second Spotlight in Co-op Plan) Packet Pg. 527 TDC Meeting 5.29.14 108  Sports Planning Guide Rationale: • Part of Premier Travel Media – network of over 130,000 planners • Integrated print and digital products and site profile summaries Highlights: • Sports market site inspection: site profile with multiple images, links back to Emerald Coast site • 12-month profile presence Investment & Return: • Cost: $1,295 • Impressions: 50,400 minimum Packet Pg. 528 TDC Meeting 5.29.14 109  Sports Websites Rationale: • Ensures coverage against entire sports planning industry • Provides 24/7 ongoing coverage • SportsEvents • SportsTravel Highlights: • 12-month online banner advertising • 6 months on each website • Qualifies for SportsEvents lead generation program Investment & Return: • Cost: $8,370 • Impressions: 60,000 minimum Packet Pg. 529 TDC Meeting 5.29.14 110  Canadian & International Markets Packet Pg. 530 TDC Meeting 5.29.14 111  Snowbirds and International Travel Packet Pg. 531 TDC Meeting 5.29.14 112  Canadian Traveller Rationale: • Distribution: paid subscribers, digital by request and national newsstand sales per issue • 70% of subscribers in SW Ontario, 30% in balance of Canada Highlights: • FP4C in Visit Florida 2015 Canadian Guide – January 2015 • FP4C in Canadian Traveller Fall Guide – August 2015 • 12x in e-newsletter, deployed to 17,000+ opt-ins • 6x online articles and 2x social media pushes (FB, Twitter, Pinterest) • 100,000 online impressions • Prize partner in sweepstakes: print, online, e-blasts • 4+ page “Destination of the Week” feature written by staff with supplied editorial – Canadian Traveller TRADE INDUSTRY Investment & Return: • Cost: $26,100 • Impressions: 1,520,000 minimum (digital inclusion in Co-op) Packet Pg. 532 TDC Meeting 5.29.14 113  Dreamscapes Rationale: • Inserted in The Globe and Mail and available to frequent travelers through Air Canada Maple Leaf Club lounges • Distribution: Ontario, British Columbia, Alberta, Manitoba and Quebec • Audited circulation is available in print and online Highlights: • Circulation: 106,000 • 2/3P4C: Visit Florida: Fall/Winter – 10/22/2014 • 2/3P4C: Visit Florida: Winter – 11/26/2014 • Spotlight on Florida in Fall and Winter issues • Ad investments guarantee editorial coverage Investment & Return: • Cost: $7,900 • Impressions: 212,000 minimum Packet Pg. 533 TDC Meeting 5.29.14 114  Crossings Rationale: • Canadian pub for cross-border explorers • Distribution in seven Ontario daily newspapers, Windsor CVB, Windsor Airport, travel information centers across Ontario & travel agents • Distribution in Ontario and Michigan Highlights: • Circulation: 150,000 • Visit Florida FP4C: Fall/Winter – October 10, 2014 • Florida editorial and guaranteed Emerald Coast - specific content Investment & Return: • Cost: $4,500 • Impressions: 150,000 minimum Packet Pg. 534 TDC Meeting 5.29.14 115  Toronto Life Rationale: • Canada’s No. 1 city magazine • Readers are 70% more likely to have traveled to Florida in the past three years Highlights: • Circulation: 89,082 • FP4C: Visit Florida: Escape to the South – January 2015, On Sale Date in mid-December 2014 • Available both in print and online Investment & Return: • Cost: $11,387 • Impressions: 89,082 minimum Packet Pg. 535 TDC Meeting 5.29.14 116  International Travel Guide Rationale: • Visit Florida fulfillment piece, available in print and online • Distributed in 17 markets, including entire U.K. • Three language editions: English, French, German Highlights: • HP4C: January 2015 – full year exposure Distribution by Country / • Distributed at trade and consumer travel shows Language • Digital edition includes live website and video links 21% Investment & Return: 13% 53% • Cost: $6,110 • Impressions: 74,925 minimum 13% UK France Germany English Packet Pg. 536 TDC Meeting 5.29.14 117  Canadian & International Co-op Media Plan Packet Pg. 537 TDC Meeting 5.29.14 118  Canadian Traveller Rationale: • Distribution: paid subscribers, digital by request and national newsstand sales per issue • 70% of subscribers in SW Ontario, 30% in balance of Canada Highlights: • FP4C in Visit Florida 2015 Canadian Guide – January 2015 • Supplements FP4C insertion in same issue from Leisure plan Investment & Return: • Emerald Coast cost: $2,463 • Cost per six partners: $411 • Impressions: 130,000 minimum Packet Pg. 538 TDC Meeting 5.29.14 119  Canadian Traveller, Digital Rationale: • Online presence complements print commitment, allowing for maximum coverage against Canadian Snowbird market Highlights: • Impressions across CanadianTraveller.net • Newsletter banners • Recommend further enhancing reach with publisher social postings Investment & Return: • Emerald Coast cost: $4,350 • Cost per six partners: $725 • Impressions: 159,000 minimum • Please note that we will also have 1.5M+ impressions as part of the stand alone leisure buy Packet Pg. 539 TDC Meeting 5.29.14 120  Urban Expressions Rationale: • Home delivered by The Montreal Gazette • 76% of readers consider it their main source of information on travel Highlights: • Circulation: 87,759 • Published by The Montreal Gazette newspaper • FP4C: Fall (September 2014) and Winter (November 2014) issues Investment & Return: • Emerald Coast cost: $2,596 per issue • Cost per three partners: $550 • Impressions: 175,518 minimum Packet Pg. 540 TDC Meeting 5.29.14 121  International Travel Guide Rationale: • Visit Florida fulfillment piece, available in print and online • Distributed in 17 markets, including entire U.K. • Three language editions: English, French, German Highlights: Distribution by Country / • FP4C: January 2015 – full year exposure Language • Distributed at trade and consumer travel shows • Digital edition includes live website and video links 21% 53% 13% Investment & Return: • Emerald Coast cost: $7,045 13% • Cost per three partners: $785 UK France Germany English • Impressions: 74,925 minimum Packet Pg. 541 TDC Meeting 5.29.14 122  Group Canadian Plan Packet Pg. 542 TDC Meeting 5.29.14 123  Canadian Motor Coach Association Rationale: • National association representing 3 out of 4 motor coach and tour operators in Canada • Governed by Board of Directors comprised equally of bus and tour operators • Represents a merging of: • Western Canada • Ontario • Quebec Highlights: • 12-month online banner advertising Investment & Return: • Cost: $2,250 • Impressions: 48,000 minimum Packet Pg. 543 TDC Meeting 5.29.14 124  Media Detail Packet Pg. 544 TDC Meeting 5.29.14 125  Leisure Transient Vendor Opportunity Impressions Campaign Dollars Official VF Visitor’s FP4C: Jan 2015 with e-book 600,000 Spring, Summer, Fall $15,956 Guide inclusion Beaches, Resorts & FP4C: Dec 2014 – Jul 2015 400,000 Spring, Summer, Fall $6,020 Parks Life’s A Beach FP4C: Sep 2014 – Oct 2015 500,000 Spring, Summer, Fall $9,925 National Cable Estimated 380x :30 & :15 spots: 41,489,000 Spring, Summer, Fall $270,000 Weather Channel & Cooking Channel Bill Dance TV TV segments, FB, banner ads, 8,475,000 Spring, Summer, Fall $55,000 endorsement & usage Destination Network :30 & :15 spots: 28 weeks 12,261,000 Spring, Summer, Fall $42,500 TV Satellite Radio Estimated 852x :30 spots, 17 23,316,000 Spring, Fall, Christmas $38,250 weeks Spot Market Radio Brand & Promotional Radio, 12 22,099,060 Spring, Summer, Fall, $113,000 weeks Christmas Coastal Living FP4C: Nov 2014 and Visit 1,407,969 Spring, Summer, $72,000 Florida Feb & Apr – includes Christmas bonus advertorial, leads, online travel deal features, e-newsletters with leads, mini co-op in Mar & May 2015 issues, e-version with links, Packet Pg. 545 TDC Meeting 5.29.14 126  Leisure Transient Vendor Opportunity Impressions Campaign Dollars Southern Living HP4C: Jan and Mar 2015 – 4,150,000 Spring, Summer $90,262 includes RSC for leads Better Homes and HP4C: Feb and March 2015 – 1,000,000 Spring, Summer $27,115 Gardens, EveryDay with Visit South – includes Rachel Ray, More, Family advertorial, SM and lead Circle generation Better Homes & Gardens, HP4C: Jun and July 2015 – 300,000 Summer, Fall $13,950 EveryDay with Rachel Ray, 2,500 leads guaranteed and More lead generation Collinson Media: FP4C: Visit Florida – Out-Of- 8,500,000 Spring, Summer $25,000 Newspaper Insert State – Feb 2015 – includes 4,000 leads and digital impressions Collinson Media: FP4C: Visit Florida – America’s 8,500,000 Spring, Summer $25,000 Newpaper Insert Best Vacations – Apr 2015 – includes 4,000 leads and digital impressions Packet Pg. 546 TDC Meeting 5.29.14 127  Leisure Transient Vendor Opportunity Impressions Campaign Dollars Collinson Media: HP4C: Visit Florida – Fall 8,530,000 Fall $20,000 Newspaper Insert 2014, Oct 14 – includes 4,000 leads and digital impressions. Also includes HP4C Co-op print and Atlanta e-blast Escape to Southeast FP4C: Jan 2015 – Escape 250,000 Spring, Summer, $3,400 to SE Travel Guide - Fall includes lead generation Texas Monthly HP4C: Mar, May (Visit 919,053 Spring, Summer, $27,984 Florida) & Aug 2015 – Fall includes advertorial, digital and lead generation Atlanta Magazine HP4C: Dec 2014, Mar & 202,155 Spring, Summer, $8,067 Sept 2015 – 100% Visit Fall Florida – includes advertorial and digital Atlanta Braves Radio package in TBD Spring, Summer, $25,000 negotiation Fall, Christmas Packet Pg. 547 TDC Meeting 5.29.14 128  Leisure Transient Vendor Opportunity Impressions Campaign Dollars Canadian Traveller FP4C: Visit Florida 2015 Canadian 1,520,000 Snowbirds $26,100 Guide – Jan, 2015 & FP4C: Canadian Traveller Fall Guide – Aug 2015 plus 12x e-newsletters, 6x online articles with 2x Social Media pushes, sweepstakes (print, online, e-blast promotion) and 4+ page Destination Feature of the Week in CT TRAVEL INDUSTRY publication Dreamscapes 2/3P4C: Visit Florida Fall/Winter 212,000 Snowbirds $7,900 (10/22/14) & Winter (11/26/14) – includes editorial features Crossings FP4C: Visit Florida Fall/Winter 150,000 Snowbirds $4,500 (10/10/14) – includes editorial feature Toronto Life FP4C: Visit Florida – Escape to the 89,082 Snowbirds $11,387 South – Jan 2015 – includes e- version International Travel Guide HP4C: Visit Florida – Jan 2015 – 74,925 Spring, Summer, $6,110 includes e-version and video links Fall, Snowbirds Packet Pg. 548 TDC Meeting 5.29.14 129  Leisure Transient Vendor Opportunity Impressions Campaign Dollars TripAdvisor Content module, Destination 5,263,158 Spring, Summer, Fall, $79,000 content banner rotation Christmas Centro – Rocketfuel Behavioral and Demo-targeted 15,220,485 Spring, Fall $107,000 Banners Yahoo! Search re-targeting, Travel 21,035,012 Spring, Summer, Fall, $130,000 content rotation, Behavioral and Christmas demo-targeting Sizmek Real Time Bidding platform test 19,130,435 Spring, Summer, Fall $60,000 Google Search Keywords search + text ads in N/A (46,460 Spring, Summer, Fall, $99,465 display network clicks) Christmas Google Display re-messaging N/A (2,450 Spring, Summer, Fall, $1,838 clicks) Christmas Bing-Yahoo! Search Keyword search + text ads in N/A (24,416 Spring, Summer, Fall, $52,272 display network clicks) Christmas Facebook Targeted tile ads and newsfeed N/A (25,724 Spring, Summer, Fall, $15,898 ads clicks) Christmas Packet Pg. 549 TDC Meeting 5.29.14 130  Leisure Transient Vendor Opportunity Impressions Dollars Ad serving fee estimate $10,401 Radio Promotional Costs $2,725 TOTAL 205,594,334 $1,503,025 Incremental N/A (289,782 $596,975 Recommendation additional clicks) TOTAL (Baseline + Incremental) 350,094,334 $2,100,000 Packet Pg. 550 TDC Meeting 5.29.14 131  Co-op Vendor Opportunity Impressions Campaign Dollars Coastal Living FP4C: Visit Florida Feb 938,646 Spring, Summer $40,000 & Apr 2015 – includes advertorial, RRC with leads, mini co-op in Mar & May 2015 issues, e-version with links, e-newsletters Collinson Media: FP4C: Visit Florida – 8,500,000 Summer, Fall $19,400 Newspaper Insert In-State – Jun 2015 – includes 4,000 leads and digital impressions EveryDay with Rachel 2/3P4C: Autumn Travel 187,300 Christmas, Snowbirds $10,995 Ray/More to Southeast – Sep 2015 – includes guaranteed 7,500 online clicks Packet Pg. 551 TDC Meeting 5.29.14 132  Co-op Vendor Opportunity Impressions Campaign Dollars Atlanta Eats TV/Radio contest/promotion, 1,768,345 Spring, Summer $12,500 includes TV: 4-minute segment & :30 sec spots, Radio: 6-minute interview & :30 sec spots, SM posts, blog content & online exposure Atlanta Braves Radio package in negotiation TBD Spring, Summer, Fall, $7,500 Christmas Canadian Traveller FP4C: Visit Florida – Jan or Aug 130,000 Snowbirds $2,463 2015 Canadian Guide (recommendation is Jan). Increases full Emerald Coast to 2x FP4C Montreal Gazette: FP4C: Fall (Sep/Oct 2014) & 175,518 Snowbirds $5,192 Urban Expressions Winter (Nov/Dec 2014) Magazine International Travel FP4C: Visit Florida – Jan 2015 – 74,925 Spring, Summer, Fall, $7,045 Guide includes e-version and video Snowbirds links. Increases Full Emerald Coast to 1 ½ pages 4C Packet Pg. 552 TDC Meeting 5.29.14 133  Co-op Vendor Opportunity Impressions Campaign Dollars Escape to Southeast Jan 2015 – Escape to SE 250,000 Spring, Summer, Fall, $1,300 Travel Guide – digital Snowbirds package components Birmingham Weddings & FP4C: Winter (Jan 2015) & 36,000 Non-Seasonal/Niche $2,500 Celebrations Summer (Jul 2015) editions – distributed at Bridal Show in July NW Florida Weddings FP4C with 2-page 261,311 Non-Seasonal/Niche $4,675 advertorial: Jan 2015 – distributed in Tallahassee, NW Florida, Birmingham & Atlanta. Includes 16x SM pushes along with Bridal Expo hand-outs in Atlanta (Jan 2015) & Birmingham (Apr 2015) DCMilitary Life Banner advertising – 12 600,000 Non-Seasonal/Niche $3,000 months, Sep 2014 – Oct 2015 Packet Pg. 553 TDC Meeting 5.29.14 134  Co-op Vendor Opportunity Impressions Campaign Dollars The Griffon FP4C: Spring (Feb 26th) & 30,000 Non- $7,380 Fall (Sept 3rd) 2015 Seasonal/Niche Sports Destination FP4C: Destination Spotlight – 18,500 Non- $3,650 Sep/Oct 2014 – includes 2 Seasonal/Niche pages of advertorial, 500 reprints & 12-months online banner advertising Sports Destination Banner advertising – 12 60,000 Non- $2,625 months, Sep 2014 – Oct Seasonal/Niche 2015 Connect Sports Facilities FP4C with 3 pages of 5,500 Non- $2,500 Guide sponsored content (4 Pages: Seasonal/Niche Mar 2015 – online edition links to website Packet Pg. 554 TDC Meeting 5.29.14 135  Co-op Vendor Opportunity Impressions Campaign Dollars TheKnot Destination 225,000 Non-Seasonal/Niche $4,250 Southern Living Digital Best Beaches Sponsorship – 625,000 Non-Seasonal $25,000 October –November ’14 Coastal Living Digital Banner rotation across site, 250,000 Likely Feb’15, which fall $5,000 with focus on Travel Channel in line with Spring timing Collinson Digital Co-Op VF digital network banners 2.5M+ TBD $20,000 and pre-roll Canadian Traveller Banner impressions across 159,000 Snowbirds $4,350 site, newsletter banners, potential social mentions Visit Florida Placeholder spend, to be TBD TBD $8,190 updated once ‘14-’15 opportunities are published Ad Serving Fee Estimate $2,000 TOTAL $201,515 Packet Pg. 555 TDC Meeting 5.29.14 136  Groups Vendor Opportunity Impressions Campaign Dollars The Knot Digital Package: Oct 2015 – 450,000 Groups $8,500 Sep 2014, including Destination Wedding Profile & featured vendor, Wedding Venues Storefront & featured vendor, US Honeymoon & Travel preferred position, FP4C Fall/Winter 2014 Weddings Venues and leads Southern Bride HP4C: Winter/Spring & 140,000 Groups $6,050 Summer/Fall – mid Dec 2014 & mid Jun 2015 – includes 12- months online banner advertising and video spotlight Southern Weddings FP4C: Fall – Sep 2015 – 1,000,000 Groups $8,875 includes 12 months online banner advertising, along with “Blue Ribbon Vendor” & “Best of the South seals of approval – directory listing with state- specific destination weddings resource, photo gallery & contact information Packet Pg. 556 TDC Meeting 5.29.14 137  Groups Vendor Opportunity Impressions Campaign Dollars Birmingham Bridal FP4C: All quarterly issues 72,000 Groups $3,000 Directory of the fiscal year – includes distribution at Southern Bridal Show (Aug 2015) and leads shared 6x per year Atlanta Weddings HP4C with matching 68,000 Groups $3,340 editorial: Sep 2015 Military Reunions 1/3P4C: Reunions 75,000 Groups $8,000 Workbook (Apr 2015) & CVB Issue (Aug 2015). Also includes 12-months online banner advertising & Print/Online annual listing Sports Destination FP4C: Destination Spotlight 18,500 Groups $7,300 – Mar/Apr 2015– includes 2 pages of advertorial, 500 reprints & 12-months online banner advertising Sports Planning Guide Sports Market Site 50,400 Groups $1,295 InSpection: 12-months site profile with multiple images & links back to site Packet Pg. 557 TDC Meeting 5.29.14 138  Groups Vendor Opportunity Impressions Campaign Dollars SportsEvents Banner advertising – 12 30,000 Groups $3,000 months, Sep 2014 – Oct 2015 SportsTravel Banner advertising – 12 30,000 Groups $5,370 months, Sep 2014 – Oct 2015 Canadian Motorcoach Banner advertising – 12 48,000 Groups $2,250 Association months, Sep 2014 – Oct 2015 GSAE-TV Banner advertising – 12 TBD Groups/Meetings/ $2,025 months, Sep 2014 – Oct Conventions 2015 FSAE Banner advertising – 6 TBD Groups $2,850 months – dates TBD Tallahassee SAE Banner advertising – 6 TBD Groups $1,950 months – dates TBD LSAE 2/3P4C: Annual Directory – Jun 500 Groups $2,750 2015 ACAE FP4C: Annual Directory – Mar 425 Groups $900 2015 Packet Pg. 558 TDC Meeting 5.29.14 139  Groups Vendor Opportunity Impressions Campaign Dollars Integrated Hospitality Sales Lead generation partner: N/A Groups $15,000 Solutions call center & digital contact strategies – 1,000 multi- segment leads Group Travel Leader Banner advertising – 6 30,000 Groups $3,600 months – dates TBD Group Travel Directory, Banner advertising – 12 182,400 Groups $2,290 Reunion Market Workbook months, Sep 2014 – Oct 2015 & Reunions Market Site InSpection: site profile with multiple images & links back to site Red Hot Celebrations DMO package: Dates TBD 30,500 Groups $1,250 – 3 events, with an e-blast & 2x customized e-blasts American Bus Association Banner advertising – 12 186,000 Groups $6,000 months, Sep 2014 – Oct 2015 Florida Motorcoach Banner advertising – 12 40,000 Groups $850 months, Sep 2014 – Oct 2015 in FMA Bus Bulletin & online travel directory Packet Pg. 559 TDC Meeting 5.29.14 140  Groups Vendor Opportunity Impressions Campaign Dollars Alabama Motorcoach FP4C: Directory – Aug 550 Groups $2,300 2015 & HP4C: Newsletter – Apr 2015 Religious Travel Directory Banner advertising – 12 48,000 Groups $2,290 months, Sep 2014 – Oct 2015 & Religious Site InSpection: site profile with multiple images & links back to site Going On Faith Banner advertising – 12 60,000 Groups $3,600 months, Sep 2014 – Oct 2015 Small Market Meetings Banner advertising – 6 30,000 Groups $3,600 months – dates TBD Ad Serving Fees Groups $2,000 $110,235 Packet Pg. 560 TDC Meeting 5.29.14 141  Meetings & Conventions Vendor Opportunity Impressions Campaign Dollars Meetings Focus Lead generation partner: call N/A Meetings/Conventions $6,500 center – 90 hours of lead generation of multi-segments Collinson Media Media & Lead Generation 374,500 Meetings/Conventions $60,200 package: HP4C: 3x each in Connect, Collaborate & Rejuvenate with 6 HP of matching editorial, 4x Insider Series video sponsorship (pre-roll, interview, e-blast, SM pushes), inclusion in sales kits & 220 guaranteed leads Plan Your Meetings FP4C: Digital PYM Magazine 168,000 Meetings/Conventions $5,000 12-months, 3x Weekly Deals & Highlights, 2x PYM Live Events, custom e-blast, Destination Guide editorial & online ads (includes splash page & top banner ad along with link), customized online business directory ad 12- months and 80 hours of lead generation Packet Pg. 561 TDC Meeting 5.29.14 142  Meetings & Conventions Vendor Opportunity Impressions Campaign Dollars CVENT 2 Diamond Listing, N/A Meetings/Conventions $5,802 Suggested Ads Google/Bing-Yahoo Text ads targeted to N/A Meetings/Conventions $6,811 Search Branded and General meeting search terms LinkedIn Targeted image + copy Est. 14M+ Meetings/Conventions $11,962 ad, lead gen toolbar GSAE-TV Banner advertising – 12 TBD Meetings/Conventions/ $2,025 months, Sep 2014 – Oct Groups 2015 Christian Meetings & HP4C: all quarterly issues 3,600 Meetings/Conventions $1,200 Conventions Association of the fiscal year Ad Serving Fees Meetings/Conventions $500 $100,000 Packet Pg. 562 TDC Meeting 5.29.14 143  Measuring Success Packet Pg. 563 TDC Meeting 5.29.14  Measuring Success Performance will be measured by: Ongoing Performance: • Unique visits to website • Social media performance • Bed tax revenue • Visitation • Visitor spending Campaign Performance: • Track and report online metrics (impressions, clicks, click rate, etc.) Packet Pg. 564 TDC Meeting 5.29.14  Marketing Plan Budget Packet Pg. 565 TDC Meeting 5.29.14  Consolidated Strategic Marketing Plan Activity Dollars Promotional Items & Collateral (Trade Shows, Sales Calls, Film, Visitor Center, ECCC, & Other) $83,370 Local Event Promotional Activities $4,700 Trade Show Fees $65,655 Advertising Agency (Base Services & Travel) $465,000 Advertising Agency (Media Planning & Purchasing) $100,000 Website Development & Maintenance $82,500 Familiarization Tours, Press Visits $70,400 Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, $1,914,775 Meetings/Conventions) Campaign Production $200,000 Special Events (Application Funding & Direct Advertising) $225,000 Airport, Welcome Center, & Publication Advertising $11,210 Promotional Reserve $100,000 Grand Total Promotional Activities (-548xxx accounts) $3,322,610 Packet Pg. 566 TDC Meeting 5.29.14  Promotional Reserve Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes. Packet Pg. 567 TDC Meeting 5.29.14  Incremental Digital Spend, +600K Packet Pg. 568 TDC Meeting 5.29.14 149  Google and Bing Search: Increased Budget Rationale: • Projected cost per site visitor is $2.30, representing the third lowest cost per on the plan • According to Google, there is room to scale based on search impression share • Search impression share = Advertiser’s estimated share of search network impressions, based on total impression pool and advertiser’s presence within that network Highlights: • Plus up presence across Brand, Competitive and General Travel categories, as these have shown the greatest opportunity to scale • Spend to achieve 60-80% share of voice from Spring to Holiday, ensuring adequate coverage against highly competitive, highly relevant terms • Maintain baseline presence for campaign-specific terms • 400% increase in projected site visits from an audience that is actively seeking out related travel/beach information Investment & Return: • Cost: $742,525 (+389% from baseline) • Est. site visits: 322K+ (+396% from baseline) Packet Pg. 569 TDC Meeting 5.29.14 150  Facebook: Increased Budget Rationale: • Facebook has the second to lowest projected cost per visitation • Baseline plan built on average frequency of 12x per user, per campaign • Baseline + increased budget allows for average frequency of 17x per user, per campaign • 17x frequency allows for strong coverage against Facebook-happy general target audience • Average usage days per visitor, per month: 13 • Average # of months in each campaign: 4 • Average total usage days per campaign: 52 Highlights: • Tile ads and newsfeed ads targeted to Spring, Summer, Fall, Holiday and Snowbirds • Opportunity to utilize a portion of the budget to promote relevant, timely page posts Investment & Return: • Cost: $21,168 (33% from baseline) • Est. site visits: 14K+ (31% from baseline) Source: comScore Packet Pg. 570 TDC Meeting 5.29.14 151  Digital Leisure: Baseline + Incremental Recap Focused budget additions result in impressive increase in site visits: Spend +108% - Visits up 198%, Cost per Visit down 30% Site Placements Spend Impressions Projected Cost per Site Visits Visit TripAdvisor Destination and $79,000 5,263,157 19,272 $4.10 Competition Targeted Banners Yahoo BT/Geo-targeting, $130,000 21,035,012 14,188 $9.16 Search Retargeting Sizmek Real Time Bidding $60,000 19,130,435 6,584 $9.11 partner Centro-Rocketfuel BT/Geo -targeting $107,000 15,220,485 13,620 $7.86 Google & Bing/Yahoo Campaign-specific and $742,525 n/a 322,936 $2.30 General Keyword- triggered Search Ads Facebook Geo and Behaviorally $21,168 n/a 14,687 $1.44 Targeted Tile Ads Google Display Re-messaging Banners $2,756 n/a 2,292 $1.20 Sizmek Ad Serving Fees $6,065 n/a n/a n/a Total $1,148,513 205,149,089 393,578 $2.90 Packet Pg. 571 TDC Meeting 5.29.14 152  Baseline vs. Baseline + Incremental Impact on Visitation Baseline budget, full fiscal year Est. Site Visits - Total, from Digital Media Only 131,893 Site Visits - Display 66,757 Site Visits - Search 65,137 Historical % of Site Visits from Display 21% Historical % of Site Visits from Search 18% Est. % of Site Visits from Search + Display 39% Est. Total Site Visits 342,580 Baseline budget + incremental budget, full fiscal year Est. Site Visits - Total, from Digital Media only 393,578 Site Visits - Display 70,642 Site Visits - Search 322,936 Historical % of Site Visits from Display 21% Historical % of Site Visits from Search 18% Est. % of Site Visits from Search + Display 39% Est. Total Site Visits 1,022,281 Source: Google Analytics Packet Pg. 572 TDC Meeting 5.29.14 153  Consolidated Strategic Marketing Plan (option 2) Activity Dollars Promotional Items & Collateral (Trade Shows, Sales Calls, Film, Visitor Center, ECCC, & Other) $83,370 Local Event Promotional Activities $4,700 Trade Show Fees $65,655 Advertising Agency (Base Services & Travel) $465,000 Advertising Agency (Media Planning & Purchasing) $100,000 Website Development & Maintenance $82,500 Familiarization Tours, Press Visits $70,400 Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, $2,511,750 Meetings/Conventions) Campaign Production $200,000 Special Events (Application Funding & Direct Advertising) $225,000 Airport, Welcome Center, & Publication Advertising $11,210 Promotional Reserve $100,000 Grand Total Promotional Activities (-548xxx accounts) $3,919,585 Packet Pg. 573 TDC Meeting 5.29.14  Appendix Packet Pg. 574 TDC Meeting 5.29.14 155  Group Travel Plan Packet Pg. 575 TDC Meeting 5.29.14 156  Group Travel Leader Rationale: • Industry recognized The Group Travel Leader family of publications/websites • 20,000 travel buyers and industry professionals Highlights: • 6-month online banner advertising Investment & Return: • Cost: $3,600 • Impressions: 30,000 minimum Packet Pg. 576 TDC Meeting 5.29.14 157  Group Travel Directory, Reunions Workbook Rationale: • Part of Premier Travel Media – network of over 130,000 planners • Integrated print and digital products and site profile summaries Highlights: • 12-months online banner advertising – Group Travel Directory • Reunions Market Site InSpection: site profile with multiple images, links back to Emerald Coast site Investment & Return: • Cost: $2,290 • Impressions: 182,400 minimum Packet Pg. 577 TDC Meeting 5.29.14 158  Bus Tours/Motor Coach Plan Packet Pg. 578 TDC Meeting 5.29.14 159  American Bus Association Rationale: • Tour and motorcoach planners and operators association • Polled preference for obtaining destination advertising information: 64% went to website based on advertising Highlights: • Largest customer segments: mature adults (A65+), student groups and adult groups 45-54 years of age • 15,500 average unique visitors per month • 12-month online banner advertising Investment & Return: • Cost: $6,000 • Impressions: 186,000 minimum Packet Pg. 579 TDC Meeting 5.29.14 160  Florida and Alabama Motor Coach Associations Rationale: • Direct access to top feeder market group travel associations • Members are responsible for planning and operations • Florida: recently re-organized and is managed by ABA Highlights: • Florida: 12-month banner advertising in FMA Bus Bulletin and online travel directory • Alabama: FP4C in annual directory and QP4C in Spring newsletter Investment & Return: • Cost: $3,150 • Impressions: 40,550 minimum Packet Pg. 580 TDC Meeting 5.29.14 161  Red Hot Celebrations Rationale: • The travel trade’s event connection • Mission is to be a one-stop shop for tour operators looking to add value to their itineraries by including special events • Database, e-newsletter and website platforms Highlights: • DMO package includes listing of up to three events as part of Red Hot Celebrations’ website and planner e- blast • 2x customized, geo-targeted e-newsletters – 100% SOV Investment & Return: • Cost: $1,250 • Impressions: 30,500 minimum Packet Pg. 581 TDC Meeting 5.29.14 162  Religious Groups Plan Packet Pg. 582 TDC Meeting 5.29.14 163  Christian Meetings & Conventions Association Rationale: • Official newsletter of the Christian Meetings & Conventions Association Highlights: • Circulation: 1,200 • HP4C: in each quarterly issue within FY • Winter (January), Spring (April), Summer (August) Investment & Return: • Cost: $1,200 • Impressions: 3,600 minimum Packet Pg. 583 TDC Meeting 5.29.14 164  Religious Travel Directory Rationale: • Part of Premier Travel Media – network of over 130,000 planners • Integrated print and digital products and site profile summaries Highlights: • 12-month online banner advertising • Religious site inspection: site profile with multiple images, links back to Emerald Coast site Investment & Return: • Cost: $2,290 • Impressions: 48,000 minimum Packet Pg. 584 TDC Meeting 5.29.14 165  Going On Faith Rationale: • Part of industry recognized The Group Travel Leader family of publications/websites • Strong voice of faith-based travel • Over 7,000 qualified travel planners for churches and religious organizations Highlights: • 12-month online banner advertising Investment: • Cost: $3,600 • Impressions: 60,000 minimum Packet Pg. 585 TDC Meeting 5.29.14 166  Meetings & Conventions Plan Packet Pg. 586 TDC Meeting 5.29.14 167  Trade Lead Generation Plan Packet Pg. 587 TDC Meeting 5.29.14 168  Meetings Focus Rationale: • ECCC/CVB supplies criteria • Project becomes turnkey • Delivered higher-qualified lead base Highlights: • Prospect calling/lead generation by industry reps • Daily and weekly reports – all calls recorded/verified • Have been provided leads this FY Investment & Return: • Cost: $6,500 • 90 hours of calls • Estimated room nights provided/various conversions applied to estimate ROI Packet Pg. 588 TDC Meeting 5.29.14 169  Integrated Hospitality Sales Solutions Rationale: • Industry experience of 30+ years • Marketing professionals who contract with DMOs and hotels primarily to grow qualified leads and overall revenue base Highlights: • Call center and digital contact strategies • Agreed-upon criteria including market segments and call script • 1,000 multi-contact leads Investment & Return: • Cost: $15,000 and booking commission of 10.5% • Estimated conversion rate of 20% - $1,000,000 room night bookings Packet Pg. 589 TDC Meeting 5.29.14 170  CVENT Convention Center listed under Supplier Network, driving to Diamond Listing Rationale: • Premier hub for meeting planners, serving as a portal for global destination and accommodation information • Suggested ad placement sold on a cost per lead basis Highlights: • 2-Diamond Listing, with opportunity to refresh content and images • Suggested ad lead-generating listing Investment & Return: • Cost: $5,802 • $1,000 allocated to Suggested Ads, with 15 guaranteed leads Packet Pg. 590 TDC Meeting 5.29.14 171  CVENT, cont’d • Suggested ads reach meeting planners when they are in the RFP submission process, comparing venues and locations • Ads show only next to other venues that are similar to the Emerald Coast Convention Center in terms of size, location and rating. This ensures relevancy based on meeting planner’s searches, research and RFP parameters • Suggested ads ensure qualified leads on a low risk pricing model Packet Pg. 591 TDC Meeting 5.29.14 172  LinkedIn Rationale: • Hyper targeted option for reaching meeting planners when they are networking, seeking out professional information, and, in general, in the career/work-mindset • Compliments CVENT buy, reaching 48% of the CVENT audience • National coverage at low-risk CPC pricing model Highlights: • Image + Text ads targeted to: • Meeting Planners, based on job title • Meeting Grops/Association members (PCMA Global Meetings, MPI, etc.) • Option to test Lead Gen overlay, driving to ECC Linked In page Investment & Return: • Cost: $11,962 • Estimated Clicks: 2,991 Packet Pg. 592 TDC Meeting 5.29.14 173  Google and Bing-Yahoo Search Rationale: • Reaches planners across multiple specialties as they actively seek out information related to market, venue, etc. • Places Emerald Coast Convention Center front and center to a qualified audience Highlights: • Text ads targeted to relevant keywords across general meeting planning and branded terms • We recommend focusing the budget on branded terms based on initial FY14 performance (sample terms: Destin conference center, convention center Destin Florida) • We would recommend opening targeting to national audience • CPC price structure minimizes waste • Enabling Google’s conversion-focused optimization tool further minimizes waste • Consider enabling re-messaging within Google network, reaching site visitors who did not request RFP info Investment & Return: • Cost: $6,811 • Majority of budget to be allocated to Google based on general usage • Estimated Clicks: 2.7k+ Packet Pg. 593 TDC Meeting 5.29.14 174  Google and Bing-Yahoo Search, cont’d Sample Google Search Result Sample Bing-Yahoo Search Result Packet Pg. 594 TDC Meeting 5.29.14 175  Corporate/Association/ Government Plan Packet Pg. 595 TDC Meeting 5.29.14 176  Collinson Media Rationale: • Comprehensive meeting planner platform, including events • Ad package encompasses Corporate/Association, Religious, Sports meeting planners • Strong lead generation partner • Discounts on marketplace events ($700 off each event) Highlights: • 3x HP4C in each publication: Connect, Collaborate, Rejuvenate with 6 HP of matching editorial • 4x insider series video sponsorship: includes pre-roll video, interview, e-blast, SM pushes • Inclusion of sales kit in meeting planner bags • 220 guaranteed leads Investment & Return: • Cost: $60,200 • Impressions: 374,500 minimum Packet Pg. 596 TDC Meeting 5.29.14 177  Plan Your Meetings Rationale: • Reaches multiple types of planners: Corporate, Association, SMERF, Incentive Travel • Full year digital package also includes lead generation Highlights: • FP4C: Digital PYM magazine – 12 months • 3x weekly deals and highlights • 2x PYM live events • Custom email blast to 30,000 opt-ins • Destination Guide Editorial & Online ads • Includes splash page & top banner ad along with link • Customizable online business directory ad Investment & Return: • Cost: $5,000 • Impressions: 168,000 minimum Packet Pg. 597 TDC Meeting 5.29.14 178  Small Market Meetings Rationale: • Part of industry-recognized The Group Travel Leader family of publications/websites • 11,000 planners: association, corporate, government, non-profit, medical, religious and educational meetings Highlights: • 6-month online banner advertising Investment: • Cost: $3,600 • Impressions: 30,000 minimum Packet Pg. 598 TDC Meeting 5.29.14 179  Georgia Society of Association Executives Rationale: • Top feeder market for Emerald Coast • Direct access to important association market Highlights: • 12-month online banner advertising • Prime position located to the right of the featured video on GSAE-TV’s homepage: on-going education/news • Can change banner and URL landing page monthly Investment: • Cost: $2,025 (shared with Groups) • Impressions: TBD Packet Pg. 599 TDC Meeting 5.29.14 180  Society of Association Executives Rationale: • Direct access to meeting planner associations in top meeting destination regions • Planners’ reliance continues to grow on 24/7 internet access – one click away – from destination/site planning details Highlights: • Ongoing advertising: • Florida • Louisiana • Alabama • Georgia • Tallahassee Investment & Return: • Cost: $10,475 • Impressions: TBD Packet Pg. 600 TDC Meeting 5.29.14 181  Traveled to Florida & Went to Beach Southern Living Coastal Living Parents Family Circle FamilyFun EveryDay w/Rachel Ray Better Homes and Gardens More 0 50 100 150 200 250 300 Source: gfkMRI 2013 Doublebase Packet Pg. 601 TDC Meeting 5.29.14 182  Visited Florida Theme Park Southern Living Coastal Living Parents Family Circle FamilyFun EveryDay w/Rachel Ray Better Homes and Gardens More 0 50 100 150 200 250 300 Source: gfkMRI 2013 Doublebase Packet Pg. 602 TDC Meeting 5.29.14 183  Activity on Vacation: Shopping Southern Living Coastal Living Parents Family Circle FamilyFun EveryDay w/Rachel Ray Better Homes and Gardens More 0 50 100 150 200 250 300 Source: gfkMRI 2013 Doublebase Packet Pg. 603 TDC Meeting 5.29.14 184  Activity on Vacation: Fine Dining Southern Living Coastal Living Parents Family Circle FamilyFun EveryDay w/Rachel Ray Better Homes and Gardens More 0 50 100 150 200 250 300 Source: gfkMRI 2013 Doublebase Packet Pg. 604 TDC Meeting 5.29.14 185 STRATEGIC MARKETING PLAN PRESENTATION August 19, 2014 Packet Pg. 605 Packet Pg. 606 2   Packet Pg. 607 Packet Pg. 608 Packet Pg. 609 Packet Pg. 610 Online Banners - One Click Away Packet Pg. 611 Social Packet Pg. 612 Facebook Packet Pg. 613 Festival and Event Support h$ps://www.youtube.com/watch?v=XPT8hrekglE&list=UUIwK9OrHwB-­‐tdCMh6eBAOZA     Packet Pg. 614 Objectives • Drive leisure, group and meeting visitation during the shoulder seasons: • Spring: +40,000 room nights • Fall +25,000 room nights • Leverage the power of Let’s Go #EmeraldCoasting brand Packet Pg. 615 11    Strategies • Communicate year-round messaging • Implement research findings • Promote festivals and special events • Expand social media Packet Pg. 616 12   Target Audience Profile Demographics • Ages 25 – 64 (skewing women) • Annual HH income of $75,000+ (skewing higher) Packet Pg. 617 13   Seasonality Campaigns Booking Window Spring January – March Mid-January – Summer Mid-June Snowbirds Mid-August – November Fall Mid-June – Mid-October 2015 Christmas Mid-August – October Packet Pg. 618 14   Media Markets Primary target audiences will include leisure travelers within a 13-hour-drive radius of the Emerald Coast as well as meeting/group business travelers     Packet Pg. 619 15   Emerging Markets Secondary emerging markets will include:     Packet Pg. 620 16   Marketing Initiatives • Conduct annual consumer research to measure ROI • Enhance groups & meetings section of website to communicate Let’s Go #EmeraldCoasting brand • Generate earned media through public relations • Create social media awareness and engagement through community management and cross-channel campaigns • Develop media strategy & messaging that most effectively reaches the target audience, drives visitation and delivers direct leads Packet Pg. 621 17   Media Strategy & Messaging Media Strategy • Robust co-op plan • Diverse media mix with guaranteed leads Packet Pg. 622 18   Media Tactics by Campaign Fall/Winter Spring/Summer Christmas Snowbirds Packet Pg. 623 19   Media Highlights Traditional Media 16,000 minimum leads 32,000,000 online impressions 10,000 clicks to website Packet Pg. 624 20    Media Highlights Digital Media: 131,000 visits to site 61,000,000+ online impressions 93,000,000+ total online impressions Packet Pg. 625 21    Media Highlights • Visit Florida initiatives: $270,000 • Top US markets • Promotional radio providing 3:1 ROI • Atlanta TV and sports • Total Plan Impressions: 205,000,000+ Packet Pg. 626 22   Measuring Success Ongoing Performance: • Unique visits to website • Social media performance • Bed tax revenue • Visitation • Visitor spending Campaign Performance: • Online metrics (impressions, clicks, click rate, etc.) Packet Pg. 627  Consolidated Strategic Marketing Plan Activity Dollars Promotional Items & Collateral (Trade Shows, Sales Calls, Film, $83,370 Visitor Center, ECCC, & Other) Local Event Promotional Activities $4,700 Trade Show Fees $65,655 Advertising Agency (Base Services & Travel) $465,000 Advertising Agency (Media Planning & Purchasing) $100,000 Website Development & Maintenance $82,500 Familiarization Tours, Press Visits $70,400 Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/ $1,914,775 Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) Campaign Production $200,000 Special Events (Application Funding & Direct Advertising) $225,000 Airport, Welcome Center, & Publication Advertising $11,210 Promotional Reserve $100,000 Grand Total Promotional Activities (-548xxx accounts) $3,322,610 Packet Pg. 628 Thank You Packet Pg. 629  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Dissolution of the Environmental Council DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of a Resolution directing the dissolution of the Okaloosa County Environmental Council, Inc; directing for the crediting of funds held by the Council to the County Tourist Development Trust Fund; and authorizing the County Attorney to execute any documents to finalize the dissolution. BACKGROUND: The Beautification Council, subsequently renamed Environmental Council, was created by the Board in 1987 to encourage and promote individuals and businesses to maintain a litter free county with an emphasis on beautification projects. The Council was initially funded by the General Fund, but in approximately 2001 tourist development tax revenue became the funding source. In 2012, there were discussions to dissolve the Council and in furtherance of that intent, the Council was administratively dissolved by the Florida Department of State for failure to file an annual report last year. The remaining funds are public funds that should be treated as TDT revenue based upon the amount and the length of time that it was funded by the TDT. The attached resolution finalizes the dissolution of the Environmental Council and provides for the allocation of the remaining funds to be used in the same manner as the first penny of the County’s tourist development tax. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Resolution 14-__ directing the dissolution of the Okaloosa County Environmental Council and the crediting of remaining funds. RECOMMENDED BY: APPROVED BY: Packet Pg. 630 Ernie Padgett, County Administrator Packet Pg. 631  RESOLUTION 14-__ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY; DIRECTING THE DISSOLUTION OF THE OKALOOSA COUNTY ENVIRONMENTAL COUNCIL, INC.; DIRECTING FOR THE CREDITING OF FUNDS HELD BY THE COUNCIL TO THE COUNTY TOURIST DEVELOPMENT TRUST FUND; AUTHORIZING THE COUNTY ATTORNEY TO EXECUTE ANY DOCUMENTS TO FINALIZE THE DISSOLUTION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners established the Okaloosa County Beautification Council in 1987, which was subsequently renamed Okaloosa County Environmental Council, Inc. (“the Council”), for the purpose to encourage and promote individuals and business firms to maintain a litter free county with emphasis on beautification projects through a voluntary effort, of having and keeping the entire county free of litter and to encourage everyone to maintain buildings and landscapes towards a more beautiful society; and WHEREAS, the Council was initially funded through appropriations from the General Fund by the Board of County Commissioners; and WHEREAS, in approximately 2001-2002, the responsibility for the funding of the Council was assigned to the Tourist Development Department and has been funded since that time through the use of Tourist Development Tax revenue; and WHEREAS, in 2012, there were discussions to dissolve the Council and in furtherance of that intent, the Council was administratively dissolved by the Florida Department of State for failure to file an annual report; and WHEREAS, the Board seeks to formally dissolve the Council and to provide that the remaining funds held in their accounts be appropriately allocated. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: 1. That the Board of County Commissioners does hereby direct that the appropriate documentation be filed with the Secretary of State for the State of Florida to provide for the dissolution of the Okaloosa County Environmental Council, Inc. 2. All funds held in any accounts of the Okaloosa County Environmental Council, Inc., shall be allocated to the accounts established for the maintaining of the County’s Tourist Development Tax proceeds and shall be utilized in the same manner as the First Penny of the County’s Tourist Development Tax. Packet Pg. 632  3. The County Attorney is directed and authorized to take any action as required to execute to finalize the dissolution of the Okaloosa County Environmental Council, Inc. and is authorized to execute any documentation on behalf of the Board to effectuate the dissolution and to transfer the remaining funds as set forth herein. 4. This Resolution shall take effect upon approval of the Board of County Commissioners. ADOPTED THIS _____ day of ________________, 2014 THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY _______________________________________ Charles K. Windes, Jr. Chairman ATTEST: ___________________________________ Clerk of the Court 2 Packet Pg. 633  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Peter Mayer TO 112 BP Media Pass Through Cost (Revised #2) DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign revised Task Order 112 titled BP Media Pass Through Cost, contract C12-2007-TDC Peter A Mayer Advertising, in the revised amount of $205,602. BACKGROUND: Several task orders were approved in November 2013 for various activities related to the expenditure of BP funds. The direction of the campaign subsequently changed (e.g. new look, feel, style, fonts, colors), and BP savings were realized in late February/early March 2014 under task orders for brand television and photography. These savings were allocated to increasing online banner ads originally approved under Task Order 112 in the amount of $191,255. As a result of the unilateral restrictions placed on the County by BP on all expenditures of BP grant funds, the County was required to spend such funds by April 1, 2014. To meet time constraints and other restrictions placed on the use of BP grant funds, Task Order 134 was issued on March 6 for the additional banner ads in the amount of $14,347. Task Order 134 clearly explains “Considering the next available Board meeting is March 18, the County would not be able to take advantage of these additional advertising opportunities in the timeframe remaining to spend BP funds if authorization is provided via revising task order 112.” Authorizing the additional online banners under task order 134 ensured the BP deadline for expenditure of funds could bet met. Amending task order 112 would have required BCC approval due to the original task order dollar amount, and would have precluded the funds from being spent within the requisite time frame. TDD staff worked closely with legal counsel to ensure the reallocation of funding and Task Order 134 authorization were within the confines of BP and County regulations. However, payment of Task Order 134 invoices is being withheld. Task Order 112 is hereby amended to include the services previously authorized on Task Order 134. Task Order 134 will be voided. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 112 titled BP Media Pass Through Cost as revised. Packet Pg. 634 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 635 Packet Pg. 636 Packet Pg. 637 Packet Pg. 638 Packet Pg. 639 Packet Pg. 640 Packet Pg. 641 Packet Pg. 642  TASK ORDER APPROVAL FORM CONTR ACT #: C 12-2007-TDC TASK ORDER#: _,13"--'-4- __, TASK ORDER AMOUNT: ~ /tf1 '6£11- OFFERED BY CONSULT AN T: Peter Mayer Advertising FIRM' ~~ ME Jamk s G( iger REPRESEN AliVE'S PRINTED NAME SIG~TUR v CFO 3/5/2014 TITLE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director) (Per Purchasing Manual) • $25,000 or less approved by Purchasing Director • Between $25,001 and $50,000 approved by Purc hasing Director and County Administrator • In excess of $50,000 approved by the Boord. SIGNATUR E TITLE DATE I DATE ( I I CO UNTY ADMINISTRATOR (if applicable) CHAIRMAN (if applicable) DATE DATE Packet Pg. 643  TOURIST DEVELOPMENT DEPARTMENT ATTORNEY APPROVAL FORM CONTRACTOR NAME: PETER MAYER ADVERTISING CONTRACT#: C12-2007-TDC TASK/PURCHASE ORDER#: 134 BP Additional Online Media Pass Through TASK/PURCHASE ORDER AMOUNT: NOT TO EXCEED $14,347.00 I have reviewed the above-referenced task/purchase order and find it to be in compliance with the terms of the contract, Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) \...\-\ This approval authorizes the goods/work described in the attached Task or Purchase Order to be performed or acquired. This approval authorizes the goods/work described in the attached invoice(s) to be processed for payment. APPROVED AS TO FORM AND LEGALITY: ~5 LYNN M. HOSHIHARA PRINT NAME MARCH 3, 2014 DATE Packet Pg. 644 Okaloosa Tourist Development Department (TDD) BP Additional Online Media Pass Through Costs Task Order #134 February 27, 2014 Peter Mayer Okaloosa TDD Page 1 Confidential 1111242v2 Packet Pg. 645  Okaloosa TOO, BP Additional Online Media Pass Through Costs Task Order 134 TABLE OF CONTENTS 1 BACKGROUND & PROJECT ASSIGNMENT .........................................................•..•.....•.........•...•.....................• 3 2 ACTIVITIES & DELIVERABLE$ .•.....•................................................................................................................... 3 3 COST .......................................................................•.•......•.•.•..•.........•.•.................•...••..•.•.•..•...........•...................• 4 4 BILLING ...•.•..............................................................................................................••......•....................•............ ,:!S 5 GENERAL ASSUMPTIONS .....•........•........•..................................................................•...................................... ,:!§ 6 CONTACT INFORMATION ...........................•......•.•.................................•..•...........••.........................•..•......•.....•. 5 I7 SIGNATURE$ ............................................................................................................•..••..•.................................. ~6 Peter Mayer Okaloosa TDD-- Page 2 Confidential 1111242v2 Packet Pg. 646  Okaloosa TOO, BP Additional Online Media Pass Through Costs Task Order 134 1 BACKGROUND & PROJECT ASSIGNMENT Okaloosa County, through Okaloosa County Tourist Development Department (hereafter referred to as "Client") has asked Peter Mayer (hereafter referred to as "Agency") to enhance an existing BP-funded project- a series of branded online banner ads to run on various national sites. The remaining BP funds will be spent to increase the original buy proposed for Rocketfuel and Adara in Task Order 112. These dollars will pay for additional banners to run on these two sites in March to gain further exposure and drive visitation to the Emerald Coast. Since BP funds must be spent - a check cut by the County - no later than 3/31/14, a new task order is being written rather than revising task order 112. Considering the next available Board meeting is March 18, the County would not be able to take advantage of these additional advertising opportunities in the timeframe remaining to spend BP funds if authorization is provided via revising task order 112, This task order reflects the Paid Media hard (pass through) costs for the campaign as noted on page 17 of the contract_ The County approved the BP Marketing Plan on November 5, 2013, which included a line item for Adara for $60,000 and Rocketfuel for $90,000. Task orders 106 & 109 were originally developed to launch a campaign that began in January of 2014 . Since th en, the direction and style of the campaign have changed and the balance of fund ing is available for reallocation to another approved activity. Revised BP Spending Summary· Original Revised Task Order Task Order Budget Budget Task Order 111 , National Cable $390,000 $390,000 Task Order 111, Bill Dance $55,000 $55,000 Task Order 110, Southern LivinQ $62,000 $62,000 Task Order 110, Golf DigesUArchitectural Digest $73,550 $73,550 Task Order 110, Satellite Radio $32,895 $32,895 Task Order 111, Destination TV $64,026 $64,026 Task Order 112, Rocketfuel $90,000 $90,000 Task Order 112, Adara $60,000 $60,000 Ta sk Order 112, Travelandleisure.com, Foodandwine.com $41,255 $41,255 Task Order 106, Brand Television $42,250 $21,586 Task Order 109, Brand Campaign Photography $46,495 $2,823 Task Order 131, 2014 CampaiQn/New PhotoQraphy n/a $49,989 Task Order 134 , BP Additional Online Media Pass Through Costs n/a $14,347 Total BP $957,471 $957,471 2 ACTIVITIES & DELIVERABLES 1. Fulfillment t o enhance the approved Media Plan/Recommendations, which includes : i. RocketFuel- performance targeted banners Peter Mayer Okaloosa TOO-- Page 3 Confidential 111 1242v2 Packet Pg. 647  Okaloosa TOO, BP Additional Online Media Pass Through Costs Task Order 134 ii. Adara - geo-targeted banners 2. In accordance with Contract #C12-2007-TDC, the Agency has attached single source forms for Client review 3. Invoice reconciliation and proof of advertising materials to support all invoices, as noted in the Inclusions section of this document and the contract pages 2 and 17 Inclusions: • Account Management as covered under the monthly agreement on page 13 of the contract • Strategy and Analytics as covered under the monthly agreement on page 13 of the contract • Creative for new projects as noted in the contract on page 16 are estimated by the hour • Production for new projects as noted in the contract on page 16 are estimated by the hour • Project Management time for new projects as noted in the contract on page 16 are estimated by the hour • All artwork, photography, design, layout, production materials, websites, domain names, etc., created by, and all rights acquired by the Agency for the Client will become property of the Client upon acceptance, subject to any third party, rights and the Agency's ownership of any Code. • All competitive bids based on production of photography for national print and website. • Two rounds of Client review prior to approval of the final images Exclusions: • Costs for broadcast or other possible external hard costs not specified in this task order. Any necessary costs required for new projects will be estimated and provided for Client approval in a subsequent task order as noted in the contract on page 15 3 COST Plan Overview Cost Rocketfuel & Adara $14,347 Total $14,347 The cost of this Task Order is not to exceed S14,347. Agency is authorized to purchase such media on behalf of the Client and proceed with executing the activities set forth in this Task Order. 4 BILLING Client will be billed in accordance with Contract# C12-2007-TDC. 5 GENERAL ASSUMPTIONS Peter Mayer Okaloosa TDD-- Page 4 Confidential 111 1242v2 Packet Pg. 648  Okaloosa TOO, BP Additional Online Media Pass Through Costs Task Order 134 The following are general assumptions about the project that affect the timing, scope or cost of the project. The above assumes: • Timely delivery of any required documentation from the Client • Client will make available appropriate personnel and decision-makers for attending scheduled workshops and meetings for reviews and approval so immediate consensus can be reached • Client will conduct timely reviews and provide consolidated feedback and written approvals on a timely basis based on an agreed-upon schedule • Delays in Client reviews may extend timing and add risk to the final delivery 6 CONTACT INFORMATION Ellen Kempner, Management Supervisor/Vice President Peter Mayer Advertising 504.210.1217 kempnere®peteramayer. com Michelle Clarke, Account Supervisor Peter Mayer Advertising 504.210.1287 clarkem®peteramayer. com James Geiger, Controller Peter Mayer Advertising 504.210.1263 geigerj ®pet era mayer. com 7 SIGNATURES Peter Mayer: --~--t--v-=--__,__, _ -----1~C:7'\-J"~{,I_vl_.___ __ _ __ __ Date: TDD Director: ---=---=----"""'~~~~=--=---- Date: 3-1-i ___-6_,7~/.;!/:._L-'-/__ County Administrator: _ _ __ _ _ _ _ _ _ _ _ Date: _ _ _ _ _ _ _ _ __ _ (if applicable) Board Chairman: _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date: _ _ __ _ _ _ _ _ __ (if applicable ) Peter Mayer Okaloosa TOO-- Page 5 Confidential 11 11242v2 Packet Pg. 649  SINGLE SOURCE PURCHASE DATA SHEET Date: _2_127_12_0_14_ _ _ _ PR No.: _ _ _ _ _ Requestor: _P _et_er_M_ay;_e_r ____ Phone No.: 504.581 .7191 Department/ Division : Tourist Development Department (TDD) Item Description: 2013/2014 BP Additional Online Media Pass Through Costs, Task Order 134 Requesting Department's Suggested Vendor:_A_da_ra_& _R_o_ck_e_ttu_e_l- - - - - - - - - - - - - Vendor's Add~ess : 222 w. Hubbard St. Suite #400 Chicago, IL 60654 Vendor' lephone No.: _B3_2_.4_39_.o_s n_ _ _ _ _ _ _ _ Point of Contact:_R_os_s_P_et_er_s_ _ _ _ _ _ __ Vendor offers high reach at competitive pricing against our target market. 3/5/2014 7 /DatE? REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED + Vendor #1 Contact: _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phone No.: Vendor #2 Contact: - - - - - - - - - - - - - - - P h o n e No.: Vendor #3 Contact: - - - - - - - - - - - - - - P h o n e No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL- SINGLE SOURCE DETERMINATION Comments: Approve: Disapprove: Date: Pure Date Revised- 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 Packet Pg. 650  Tourist Development Department Conflict of Interest Disclosure Certification TO BE USED FOR SOLE -SOURCE ACQUISITIONS INVOLVING MULTI-NATIONAL ENTITIES Peter Mayer Adverti sing, Inc. ("Peter Mayer") affi rms, to t he best of its know ledge, information and belief, th at no coun ty employe e, elected official, me mbe r o f the Tourist Developm ent Counci l no r any bu siness associate or relative of an elected o fficia l, as defined in section 112.3143(1), Florida Statutes, has any financial interest, direct or ind irect, in the procurement of goods or services by the vendors list ed below: Adara Orbitz Bi ll Dance Outdoors Pi ne Ridge Burs t Media Priceline Canadian Traveller RGM All iance Che ap Tickets Rocket fuel Collinson M edia Satellite Rad io (Sirius/XM) Destination media Scripps Expedia Southwest Spirit Faceboo k Specific Media US Foo d & Wine/Travel & Leisure Texas Monthly Google Trave l Zoo Home Away Trip Advisor HomeAway.com Twitter Horizons Virtual Tourist Hotel.com Visi t Florida Lamar Oudoor Yahoo Media Mind d vendors we re selected solely based on their qua lifi ca tions, expe rienc e, reputa tion, cost and ava i l bilit and not due to any actual or perceived relationsh ip these vendors have or may have with any cou ty em loyee o r elected official. James Geiger Print Name 1.29.14 Date Packet Pg. 651  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: TownePlace Suites Hotel Right Turn Lane Performance Bond DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: The developer has requested acceptance, by the Board of County Commissioners, of the Performance Bond #20BSBGP5944 in the amount of $100,000 as a guarantee for the construction of a proposed right turn lane including a relocation of an existing sewer force main that has conflict with the right turn lane. BACKGROUND: Plans for the TownePlace Suites Hotel project were approved on 3/12/13. The plans include the proposed construction of a right turn lane at the project entrance (off SR 89/Eglin Parkway) in order to mitigate the project’s traffic operational impact and enhance the safety of access to proposed and future developments. Due to a major and unexpected conflict with an existing sewer force main in the proposed right turn lane location, the construction of the right turn lane was delayed until the existing force main is relocated. The hotel project has been completed (with a temporary driveway connection installed) and a six-month temporary certificate of occupancy (TCO) has been issued with a condition that the developer will relocate the existing sewer force main and construct the proposed right turn lane, at their expense, within six (6) months from the issuance of the TCO. A performance bond in the amount of $100,000 payable to Okaloosa County BCC was provided by the developer to serve as a guarantee for the construction of the above improvements. OPTIONS: Approve/Disapprove the developer’s request. RECOMMENDATIONS: Approve acceptance of Performance Bond #20BSBGP5944 issued by Hartford Fire Insurance Company on July 25, 2014 in the amount of One Hundred Thousand Dollars ($100,000.00) as a guarantee for the relocation of the existing sewer force main and construction of the proposed right turn lane. RECOMMENDED BY: Packet Pg. 652 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 653 Packet Pg. 654 Packet Pg. 655 Packet Pg. 656 Packet Pg. 657 Packet Pg. 658 Packet Pg. 659 Packet Pg. 660 Packet Pg. 661  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Vacation of Bullock Blvd (Spur) Rescinded DEPARTMENT: Public Works BCC DISTRICT: 5 STATEMENT OF ISSUE: Stephen Rose of Okaloosa Walton Development Co. Is petitioning the Board of County Commissioners to vacate a portion of Bullock Blvd. Mr. Rose has purchased several tracts of land which are accessed by this right-of-way to be vacated. If vacation is approved, Mr. Rose intends to acquire the vacated right-of-way from the adjacent landowners and use the right-of-way as a privately maintained access to a single family development. BACKGROUND: In February of 1968, Mr. Bill E. Boone and Reba Boone, husband and wife, granted the Board of County Commissioners a strip of right-of-way by warranty deed as recorded in the Official Records at Book 475, Page 343. This right-of-way is 42 feet in width and 154 feet in length. The purpose for the right-of-way was to provide access to property at 502 Bullock Blvd., which was a new home at the time of the right-of-way acquisition in 1968. This Bullock Blvd spur was paved sometime in the past and this led to encroachment of pavement outside the boundaries of the right-of-way. Mr. Stephen Rose now owns the property located at the south end of Bullock Blvd spur and his desire is to vacate this right-of-way and transform it into a private access to his future development. Mr. Rose intends to relocate the roadway so that it lies within the limits of right-of- way as a part of his development order to construct a single family residence subdivision. Mr. Rose was made aware that vacated right-of-way is divided down the centerline and added to the adjacent and contiguous properties lying along either side of the vacated right-of-way. The acquisition of the vacated right-of-way will be Mr. Rose responsibility after the vacation process. Mr. Rose is preparing the necessary instruments to acquire the vacated right-of-way from the adjacent landowners so that he can build an access entrance to his development. Since the posting of the public notice for both this vacation request and the notice of intent to issue the development order, Growth Management has received notice from five nearby residents objecting to the overall project. Two concerns were expressed solely by telephone call and three requests included a follow up written objection (attached hereto). Concern regarding the development is focused on an increase in traffic and safety related to an existing bend in the roadway leading to the area of the vacation request. One letter mentions the specific objection to the vacation directly as well as the proposed future use plan. The request to vacate from the petitioner is directly related to the proposed development. OPTIONS: Mr. Stephen Rose, president of Okaloosa Walton Development Company, has Packet Pg. 662 requested via e-mail to have his vacation request be rescinded at this time. RECOMMENDATIONS: Public Works recommends that the Board rescind this action as requested. However, the recommendation from Public Works staff, if moved forward, would have been to not grant the vacation. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 663 Packet Pg. 664 Packet Pg. 665 Packet Pg. 666 Packet Pg. 667 County R/W Bk. 475, Pg. 343 proposed to be vacated by Stephen Rose ELISE WHITTENBURG PROPERTY Future Development by Grand Oaks Place Townhomes Stephen Rose and Associates Plat Book 21, Page 48 Packet Pg. 668 Packet Pg. 669 Packet Pg. 670 Packet Pg. 671 Packet Pg. 672 Packet Pg. 673 Packet Pg. 674  RESOLUTION NO. 14 - ________ WHEREAS, Mr. Stephen Rose, Okaloosa Walton Development Company, petitioned the Board of County Commissioners of Okaloosa County, Florida, to vacate a portion of Bullock Blvd. in Niceville, Florida, more particularly described as follows: Beginning at a point that is 282.94 feet East of the Northwest corner of the Southwest Quarter of the Northwest quarter of the Southeast Quarter, Section 8, Township 1 South, Range 22 West, Thence East 42.00 feet; thence South 154.00 feet; thence West 42.00 feet; thence North 154.00 feet to the point of beginning. WHEREAS, the Board has considered the same and heard the proposal in detail. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Okaloosa County, Florida, that the petition of the above named party to vacate property hereby described is hereby granted without stipulations: DULY PASSED AND ADOPTED in the regular session this 15th day of July, 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ Charles K. Windes, Jr. Chairman ATTEST: DON W. HOWARD CERK OF CIRCUIT COURT By:__________________________________ Deputy Clerk Packet Pg. 675 Packet Pg. 676 Packet Pg. 677 Packet Pg. 678  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: PJ Adams Parkway (CR 4) Safety Improvements LAP (Construction & CEI) DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: The Florida Department of Transportation (FDOT) has issued a LAP Agreement to Okaloosa County in the amount of $219,000.00 for Construction & CEI of the PJ Adams Parkway (CR 4) Safety Improvements Project. Construction must be completed by March 31, 2015. There is no funding match required by Okaloosa County with this Agreement. BACKGROUND AND ANALYSIS: The PJ Adams Parkway Safety Improvements LAP Project consists of the installation and construction of updated signage and pavements markings along PJ Adams Parkway (CR 4) from just west of Lustan Drive to SR 10 (US 90) in Crestview. Design was completed in July 2014 and funded directly by FDOT outside of the LAP program. Funding from the LAP Agreement will cover costs for Construction and CEI (Construction Engineering & Inspection) Services. Contracts for Construction and CEI Services will be let by Okaloosa County Public Works and all work will be reimbursed by FDOT via the LAP Agreement. OPTIONS: Approve/Disapprove execution of the LAP Agreement and all future grant documents during the term of the grant for construction of the PJ Adams Parkway (CR 4) Safety Improvements Project; including, but not limited to, the Resolution of Authorization, and subsequent permission to advertise the Request for Bids. RECOMMENDATION: Staff requests the Board of County Commissioners approve execution of the LAP Agreement and all future grant documents during the term of the grant for construction of the PJ Adams Parkway (CR 4) Safety Improvements Project; including, but not limited to, the Resolution of Authorization, and subsequent permission to advertise the Request for Bids. . Packet Pg. 679 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 680  RESOLUTION No. _________ BE IT RESOLVED by the BOARD OF COUNTY COMMISSIONERS, OKALOOSA COUNTY, FLORIDA, that Charles K. Windes, Jr., Chairman of the Board of County Commissioners, Okaloosa County, Florida be authorized to execute the following LOCAL AGENCY PROGRAM AGREEMENT on behalf of Okaloosa County to provide for the following project: Construction & CEI for the PJ Adams (CR 4) Safety Improvements Project FPID: 429675-2-58-01 & 429675-2-68-01 DULY PASSED AND ADOPTED THIS DAY OF , 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ___________________________________ Charles K. Windes, Jr. CHAIRMAN ATTESTS: CLERK OF CIRCUIT COURT OKALOOSA COUNTY, FLORIDA GARY J. STANFORD DEPUTY CLERK Packet Pg. 681  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 1 FPN: 429675-2-58-01 Fund: HSP FLAIR Approp: Federal No: 8886-500-A Org Code: FLAIR Obj: FPN: 429675-2-68-01 Fund: HSP FLAIR Approp: Federal No: 8886-500-A Org Code: FLAIR Obj: FPN: Fund: FLAIR Approp: Federal No: Org Code: FLAIR Obj: FPN: Fund: FLAIR Approp: Federal No: Org Code: FLAIR Obj: County No:57 (Okaloosa) Contract No: Vendor No: F596000765092 Data Universal Number System (DUNS) No: 80-939-7102 Local Agency DUNS No: 61-327-7649 Catalog of Federal Domestic Assistance (CFDA): 20.205 Highway Planning and Construction THIS AGREEMENT, made and entered into this day of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the Department, and Okaloosa County B.O.C.C. hereinafter called the Agency. W I T N E S S E T H: WHEREAS, the Agency has the authority to enter into this Agreement and to undertake the project hereinafter described, and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including the implementation of an integrated and balanced transportation system and is authorized under Section 339.12, Florida Statutes, to enter into this Agreement; NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: 1.00 Purpose of Agreement: The purpose of this Agreement is to provide for the Department’s participation in the installation and construction of signage and pavement marking along County Road 4 and as further described in Exhibit "A" attached hereto and by this reference made a part hereof, hereinafter called the “Project,” and to provide Department financial assistance to the Agency and state the terms and conditions upon which such assistance will be provided and the understandings as to the manner in which the Project will be undertaken and completed. 1.01 Attachments: Exhibit(s) A,B, C, & 1 are attached and made a part hereof. 2.01 General Requirements: The Agency shall complete the Project as described in Exhibit "A" with all practical dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all applicable laws. The Project will be performed in accordance with all applicable Department procedures, guidelines, manuals, standards, and directives as described in the Department's Local Agency Program Manual, which by this reference is made a part hereof as if fully set forth herein. Time is of the essence as to each and every obligation under this Agreement. A full time employee of the Agency, qualified to ensure that the work being pursued is complete, accurate, and consistent with the terms, conditions, and specifications of this Agreement shall be in charge of the Project. Inactivity and Removal of Any Unbilled Funds Once the Department issues a Notice to Proceed (NTP) for the Project, the Agency shall be obligated to submit an invoice or other request for reimbursement to the Department for all work completed for the Project no less frequently than on a quarterly basis, beginning from the day the NTP is issued. If the Agency fails to submit quarterly (or more frequently than quarterly) invoices to the Department as required herein and in the event said failure to timely submit invoices to the Department results in FHWA removing any unbilled funding or in the loss of State appropriation authority (which may include the loss of state and Federal funds, if there are state funds programmed to the Project), then the Agency will be solely responsible to provide all funds necessary to complete the Project and the Department will not be obligated to provide any additional funding for the Project. The Agency waives the right to contest such removal of funds by the Department, if the removal is related to FHWA’s withdrawal of funds or if the removal is related to the loss of State appropriation authority. In addition to the loss of funding for the Project, the Department will also consider the de- certification of the Agency for future LAP Projects. Packet Pg. 682  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 2 Removal of All Funds If all funds are removed from the Project, including amounts previously billed to the Department and reimbursed to the Agency, and the Project is off the state highway system, then the department will have to request repayment for the previously billed amounts from the Agency. No state funds can be used on off-system projects. 2.02 Expiration of Agreement: The Agency agrees to complete the Project on or before March 31, 2015. If the Agency does not complete the Project within this time period, this Agreement will expire on the last day of the scheduled completion as provided in this paragraph unless an extension of the time period is requested by the Agency and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered termination of the Project. The cost of any work performed after the expiration date of this Agreement will not be reimbursed by the Department. 2.03 Pursuant to Federal, State, and Local Laws: In the event that any election, referendum, approval, permit, notice or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this Agreement or to undertake the Project hereunder or to observe, assume or carry out any of the provisions of the Agreement, the Agency will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite. 2.04 Agency Funds: The Agency shall initiate and prosecute to completion all proceedings necessary, including federal-aid requirements, to enable the Agency to provide the necessary funds for completion of the Project. 2.05 Submission of Proceedings, Contracts, and Other Documents: The Agency shall submit to the Department such data, reports, records, contracts, and other documents relating to the Project as the Department and the Federal Highway Administration (FHWA) may require. The Agency shall use the Department’s Local Agency Program Information Tool and applicable information systems as required. 3.00 Project Cost: 3.01 Total Cost: The total cost of the Project is $ 219,000. This amount is based upon the schedule of funding in Exhibit "B." The Agency agrees to bear all expenses in excess of the total cost of the Project and any deficits involved. The schedule of funding may be modified by mutual agreement as provided for in paragraph 4.00. 3.02 Department Participation: The Department agrees to participate in the Project cost to the extent provided in Exhibit "B." This amount includes federal-aid funds which are limited to the actual amount of federal-aid participation. 3.03 Limits on Department Funds: Project costs eligible for Department participation will be allowed only from the date of this Agreement. It is understood that Department participation in eligible Project costs is subject to: a) Legislative approval of the Department's appropriation request in the work program year that the Project is scheduled to be committed; b) Availability of funds as stated in paragraphs 3.04 and 3.05 of this Agreement; c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this Agreement; and d) Department approval of the Project scope and budget at the time appropriation authority becomes available. 3.04 Appropriation of Funds: The Department’s performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. If the Department's funding for this Project is in multiple fiscal years, funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. See Exhibit “B” for funding levels by fiscal year. Project costs utilizing these fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when funds are available. 3.05 Multi-Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: Packet Pg. 683  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 3 "(a) The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000 and which have a term for a period of more than 1 year." 3.06 Notice-to-Proceed: No cost may be incurred under this Agreement until the Agency has received a written Notice- to-Proceed (NTP) from the Department. The Agency agrees to advertise or put the Project out to bid thirty (30) days from the date the Department issues the NTP to advertise the Project. If the Agency is not able to meet the scheduled advertisement, the District LAP Administrator should be notified as soon as possible. 3.07 Limits on Federal Participation: Federal-aid funds shall not participate in any cost which is not incurred in conformity with applicable Federal and State laws, the regulations in 23 Code of Federal Regulations (C.F.R.) and 49 C.F.R., and policies and procedures prescribed by the Division Administrator of FHWA. Federal funds shall not be paid on account of any cost incurred prior to authorization by the FHWA to the Department to proceed with the Project or part thereof involving such cost (23 C.F.R. 1.9 (a)). If FHWA or the Department determines that any amount claimed is not eligible, federal participation may be approved in the amount determined to be adequately supported and the Department shall notify the Agency in writing citing the reasons why items and amounts are not eligible for federal participation. Where correctable non-compliance with provisions of law or FHWA requirements exists, Federal funds may be withheld until compliance is obtained. Where non-compliance is not correctable, FHWA or the Department may deny participation in parcel or Project costs in part or in total. For any amounts determined to be ineligible for federal reimbursement for which the Department has advanced payment, the Agency shall promptly reimburse the Department for all such amounts within 90 days of written notice. 4.00 Project Estimate and Disbursement Schedule: Prior to the execution of this Agreement, a Project schedule of funding shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of funding, carry out the Project, and shall incur obligations against and make disbursements of Project funds only in conformity with the latest approved schedule of funding for the Project. The schedule of funding may be revised by mutual written agreement between the Department and the Agency. If revised, a copy of the revision should be forwarded to the Department's Comptroller and to the Department's Federal-aid Program Office. No increase or decrease shall be effective unless it complies with fund participation requirements of this Agreement and is approved by the Department’s Comptroller. 5.00 Records: 5.01 Establishment and Maintenance of Accounting Records: Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for 5 years after the final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project records, together with supporting documents and records of the Agency and all subcontractors performing work on the Project and all other records of the Agency and subcontractors considered necessary by the Department for a proper audit of costs. If any litigation, claim or audit is started before the expiration of the 5-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. 5.02 Costs Incurred for Project: The Agency shall charge to the Project account all eligible costs of the Project except costs agreed to be borne by the Agency or its contractors and subcontractors. Costs in excess of the programmed funding or attributable to actions which have not received the required approval of the Department shall not be considered eligible costs. 5.03 Documentation of Project Costs: All costs charged to the Project, including any approved services contributed by the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the charges. Packet Pg. 684  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 4 5.04 Audit Reports: Recipients of federal and state funds are to have audits done annually using the following criteria: The administration of resources awarded by the Department to the Agency may be subject to audits and/or monitoring by the Department, as described in this section. Monitoring: In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, Florida Statutes, as revised (see “Audits” below), monitoring procedures may include, but not be limited to, on-site visits by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. In the event the Department determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department staff to the Agency regarding such audit. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Department’s Office of Inspector General (OIG), and the Chief Financial Officer (CFO) or Auditor General. Audits Part I - Federally Funded: Recipients of federal funds (i.e., state, local government or non-profit organizations as defined in OMB Circular A-133, as revised) are to have audits done annually using the following criteria: 1. In the event that the recipient expends $500,000 or more in federal awards in its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. Exhibit “1” of this Agreement indicates federal resources awarded through the Department by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department. The determination of amounts of federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions OMB Circular A-133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1 the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. 3. If the recipient expends less than $500,000 in federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. However, if the recipient elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than federal entities). 4. Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, and name of the awarding federal agency. Part II - State Funded: Recipients of state funds (i.e., a non-state entity as defined by Section 215.97(2) (l), Florida Statutes) are to have audits done annually using the following criteria: 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such recipient, the recipient must have a state single or project-specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes, applicable rules of the Executive Office of the Governor and the CFO, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit “1” to this Agreement indicates state financial assistance awarded through the Department by this Agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department, other state agencies, and other non-state entities. State financial assistance does not include federal direct or pass-through awards and resources received by a non-state entity for federal program matching requirements. 2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2) (d), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Packet Pg. 685  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 5 3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. However, if the recipient elects to have audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-state entity’s resources (i.e., the cost of such an audit must be paid from the recipient’s resources obtained from other than State entities). 4. State awards are to be identified using the Catalog of State Financial Assistance (CSFA) title and number, award number and year, and name of the state agency awarding it. Part III - Other Audit Requirements: The recipient shall follow up and take corrective action on audit findings. Preparation of a Summary Schedule of Prior Year Audit Findings, including corrective action and current status of the audit findings is required. Current year audit findings require corrective action and status of findings. Records related to unresolved audit findings, appeals or litigation shall be retained until the action is completed or the dispute is resolved. Access to Project records and audit work papers shall be given to the Department, the Department of Financial Services, and the Auditor General. This section does not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other state official. Part IV - Report Submission: 1. Copies of financial reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by Part I of this Agreement shall be submitted, when required by Section .320 (d), OMB Circular A- 133, as revised, by or on behalf of the recipient directly to each of the following: a) The Department at each of the following address(es): Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 Email: FDOTSingleAudit@dot.state.fl.us b) The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 c) Other federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. 2. In the event that a copy of the financial reporting package required by Part I of this Agreement and conducted in accordance with OMB Circular A-133, as revised, is not required to be submitted to the Department for reasons pursuant to Section .320 (e)(2), OMB Circular A-133, as revised, the recipient shall submit the required written notification pursuant to Section .320 (e)(2) and a copy of the recipient’s audited Schedule of Expenditures of Federal Awards directly to each of the following: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 Email: FDOTSingleAudit@dot.state.fl.us Packet Pg. 686  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 6 In addition, pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the financial reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any Management Letters issued by the auditor, to the Department at each of the following addresses: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 Email: FDOTSingleAudit@dot.state.fl.us 3. Copies of the financial reporting package required by Part II of this Agreement shall be submitted by or on behalf of the recipient directly to each of the following: a) The Department at each of the following address(es): Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 Email: FDOTSingleAudit@dot.state.fl.us b) The Auditor General’s Office at the following address: Auditor General’s Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Copies of reports or the Management Letter required by Part III of this Agreement shall be submitted by or on behalf of the recipient directly to: a) The Department at each of the following address(es): Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 Email: FDOTSingleAudit@dot.state.fl.us 5. Any reports, Management Letters, or other information required to be submitted to the Department pursuant to this Agreement shall be submitted in a timely manner in accordance with OMB Circular A-133, as revised, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 6. Recipients, when submitting financial reporting packages to the Department for audits done in accordance with OMB Circular A-133, as revised, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for- profit organizations), Rules of the Auditor General, should indicate the date that the financial reporting package was delivered to the recipient in correspondence accompanying the financial reporting package. Part V - Record Retention: The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of at least 5 years from the date the audit report is issued and shall allow the Department or its designee, the state CFO or Auditor General access to such records upon request. The recipient shall ensure that the independent audit documentation is made available to the Department, or its designee, the state CFO or Auditor General upon request for a period of at least 5 years from the date the audit report is issued, unless extended in writing by the Department. Packet Pg. 687  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 7 5.05 Inspection: The Agency shall permit, and shall require its contractors to permit, the Department's authorized representatives and authorized agents of FHWA to inspect all work, workmanship, materials, payrolls, and records and to audit the books, records, and accounts pertaining to the financing and development of the Project. The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub- contractor or materials vendor to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement (Section 287.058(1) (c), Florida Statutes) unless the records are exempt. 5.06 Uniform Relocation Assistance and Real Property Statistical Report: For any project requiring additional right- of-way, the Agency must submit to the Department an annual report of its real property acquisition and relocation assistance activities on the project. Activities shall be reported on a federal fiscal year basis, from October 1 through September 30. The report must be prepared using the format prescribed in 49 C.F.R. Part 24, Appendix B, and be submitted to the Department no later than October 15 of each year. 6.00 Requisitions and Payments: Requests for reimbursement for fees or other compensation for services or expenses incurred shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof (Section 287.058(1)(a), Florida Statutes). All recipients of funds from this Agreement, including those contracted by the Agency, must submit bills for any travel expenses, when authorized by the terms of this Agreement, in accordance with Section 112.061, Florida Statutes, and Chapter 3-“Travel“ of the Department’s Disbursement Operations Manual, Topic 350-030-400 (Section 287.058(1)(b), Florida Statutes). If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of contract by the Department. 7.00 Department Obligations: Subject to other provisions hereof, the Department will honor requests for reimbursement to the Agency in amounts and at times deemed by the Department to be proper to ensure the carrying out of the Project and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect by notice in writing not to make a payment if: 7.01 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any supplement thereto or amendment thereof or in or with respect to any document of data furnished therewith or pursuant hereto; 7.02 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or obligations which may jeopardize or adversely affect the Project, the Agreement or payments to the Project; 7.03 Approval by Department: The Agency shall have taken any action pertaining to the Project which, under this Agreement, requires the approval of the Department or has made related expenditure or incurred related obligations without having been advised by the Department that same are approved; 7.04 Conflict of Interests: There has been any violation of the conflict of interest provisions contained here in paragraph 12.07. 7.05 Default: The Agency has been determined by the Department to be in default under any of the provisions of the Agreement. 7.06 Federal Participation: The Department may suspend or terminate payment for that portion of the Project which the FHWA, or the Department acting in lieu of FHWA, may designate as ineligible for federal-aid. 7.07 Disallowed Costs: In determining the amount of the payment, the Department will exclude all Projects costs incurred by the Agency prior to the effective date of this Agreement or the date of authorization, costs incurred after the expiration of the Agreement, costs which are not provided for in the latest approved schedule of funding in Exhibit “B” for the Project, costs agreed to be borne by the Agency or its contractors and subcontractors for not meeting the Project Packet Pg. 688  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 8 commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other arrangements which have not been approved in writing by the Department. 7.08 Final Invoices: The Agency must submit the final invoice on the Project to the Department within 120 days after the completion of the Project. Invoices submitted after the 120-day time period may not be paid. 8.00 Termination or Suspension of Project: 8.01 Termination or Suspension Generally: The Department may, by written notice to the Agency, suspend any or all of its obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected or the Department may terminate this Agreement in whole or in part at any time the interest of the Department requires such termination. (a) If the Department determines that the performance of the Agency is not satisfactory, the Department shall notify the Agency of the deficiency in writing with a requirement that the deficiency be corrected within thirty (30) days of such notice. Such notice shall provide reasonable specificity to the Agency of the deficiency that requires correction. If the deficiency is not corrected within such time period, the Department may either (1) immediately terminate the Agreement as set forth in paragraph 8.(b) below, or (2) take whatever action is deemed appropriate by the Department to correct the deficiency. In the event the Department chooses to take action and not terminate the Agreement, the Agency shall, upon demand, promptly reimburse the Department for any and all costs and expenses incurred by the Department in correcting the deficiency. (b) If the Department terminates the Agreement, the Department shall notify the Agency of such termination in writing, with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. (c) If the Agreement is terminated before the Project is completed, the Agency shall be paid only for the percentage of the Project satisfactorily performed for which costs can be substantiated. Such payment, however, shall not exceed the equivalent percentage of the contract price. All work in progress will become the property of the Department and will be turned over promptly by the Agency. 8.02 Action Subsequent to Notice-of-Termination or Suspension: Upon receipt of any final termination or suspension notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which may include any or all of the following: (a) necessary action to terminate or suspend, as the case may be, Project activities and contracts and such other action as may be required or desirable to keep to a minimum the costs upon the basis of which the financing is to be computed; (b) furnish a statement of the Project activities and contracts and other undertakings the cost of which are otherwise includable as Project costs. The termination or suspension shall be carried out in conformity with the latest schedule, plan, and cost as approved by the Department or upon the basis of terms and conditions imposed by the Department upon the failure of the Agency to furnish the schedule, plan, and estimate within a reasonable time. The closing out of federal financial participation in the Project shall not constitute a waiver of any claim which the Department may otherwise have arising out of this Agreement. 9.00 Contracts of Agency: 9.01 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall not execute any contract or obligate itself in any manner requiring the disbursement of Department funds, including consultant or construction contracts or amendments thereto, with any third party with respect to the Project without the written approval of the Department. Failure to obtain such approval shall be sufficient cause for nonpayment by the Department. The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. 9.02 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties hereto that participation by the Department in a project with the Agency, where said project involves a consultant contract for engineering, architecture or surveying services, is contingent on the Agency’s complying in full with provisions of Section 287.055, Florida Statutes, Consultants’ Competitive Negotiation Act. At the discretion of the Department, the Agency will involve the Department in the consultant selection process for all projects. In all cases, the Agency shall certify to the Department that selection has been accomplished in compliance with the Consultants’ Competitive Negotiation Act. Packet Pg. 689  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 9 10.00 Disadvantaged Business Enterprise (DBE) Policy and Obligation: It is the policy of the Department that DBE’s, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The Agency and its contractors agree to ensure that DBE’s have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the DBE’s have the opportunity to compete for and perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. Furthermore, the Agency agrees that: (a) Each financial assistance agreement signed with a US-DOT operating administration (or a primary recipient) must include the following assurance: “The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 C.F.R. Part 26. The recipient shall take all necessary and reasonable steps under 49 C.F.R. Part 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient's DBE program, as required by 49 C.F.R. Part 26 and as approved by Department, is incorporated by reference in this Agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under 49 C.F.R. Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).” (b) Each contract signed with a contractor (and each subcontract the prime contractor signs with a subcontractor) must include the following assurance: “The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R. Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.” 11.00 Compliance with Conditions and Laws: The Agency shall comply and require its contractors and subcontractors to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project. Execution of this Agreement constitutes a certification that the Agency is in compliance with, and will require its contractors and subcontractors to comply with, all requirements imposed by applicable federal, state, and local laws and regulations, including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions,” in 49 C.F.R. Part 29, when applicable. 11.01 Performance Evaluation: Agencies are evaluated on a project-by-project basis. The evaluations provide information about oversight needs and provide input for the recertification process. Evaluations are submitted to the Agency’s Responsible Charge or designee as part of the Project closeout process. The Department provides the evaluation to the Agency no more than 30 days after final acceptance. 11.02 Performance Evaluation Ratings: Each evaluation will result in one of three ratings. A rating of Unsatisfactory Performance means the Agency failed to develop the Project in accordance with applicable federal and state regulations, standards and procedures, required excessive District involvement/oversight, or the Project was brought in-house by the Department. A rating of Satisfactory Performance means the Agency developed the Project in accordance with applicable federal and state regulations, standards and procedures, with minimal District involvement/oversight. A rating of Above Satisfactory Performance means the Agency developed the Project in accordance with applicable federal and state regulations, standards and procedures, without District involvement/oversight. 11.03 Delegation of Authority: The District will determine which functions can be further delegated to Agencies that continuously earn Satisfactory and Above Satisfactory evaluations. 12.00 Restrictions, Prohibitions, Controls, and Labor Provisions: Packet Pg. 690  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 10 12.01 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not discriminate against any employee or applicant for employment because of race, age, religion, color, sex, national origin, disability or marital status. The Agency will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, age, religion, color, gender, national origin, disability or marital status. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in connection with the development of operation of the Project, except contracts for the standard commercial supplies or raw materials, and shall require all such contractors to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project involves installation, construction, demolition, removal, site improvement or similar work, the Agency shall post, in conspicuous places available to employees and applicants for employment for project work, notices to be provided by the Department setting forth the provisions of the nondiscrimination clause. 12.02 Title VI – Civil Rights Act of 1964: The Agency will comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964, the regulations of the U.S. Department of Transportation issued thereunder, and the assurance by the Agency pursuant thereto. The Agency shall include provisions in all contracts with third parties that ensure compliance with Title VI of the Civil Rights Act of 1964, 49 C.F.R. Part 21, and related statutes and regulations. 12.03 Americans with Disabilities Act of 1990 (ADA): The Agency will comply with all the requirements as imposed by the ADA, the regulations of the Federal government issued thereunder, and assurance by the Agency pursuant thereto. 12.04 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 12.05 Discrimination: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. 12.06 Suspension, Revocation, Denial of Qualification or Determination of Contractor Non-Responsibility: An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined by the Department to be a non-responsible contractor may not submit a bid or perform work for the construction or repair of a public building or public work on a contract with the Agency. 12.07 Prohibited Interests: Neither the Agency nor any of its contractors or their subcontractors shall enter into any contract, subcontract or arrangement in connection with the Project or any property included or planned to be included in the Project in which any member, officer or employee of the Agency or the locality during tenure or for 2 years thereafter has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily acquires or had acquired prior to the beginning of tenure any such interest, and if such interest is immediately disclosed to the Agency, the Agency, with prior approval of the Department, may waive the prohibition contained in this paragraph provided that any such present member, officer or employee shall not participate in any action by the Agency or the locality relating to such contract, subcontract or arrangement. The Agency shall insert in all contracts entered into in connection with the Project or any property included or planned to be included in any Project, and shall require its contractors to insert in each of their subcontracts, the following provision: "No member, officer or employee of the Agency or of the locality during his tenure or for 2 years thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof." Packet Pg. 691  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 11 The provisions of this paragraph shall not be applicable to any agreement between the Agency and its fiscal depositories or to any agreement for utility services the rates for which are fixed or controlled by a governmental agency. 12.08 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or any benefit arising therefrom. 13.00 Miscellaneous Provisions: 13.01 Environmental Regulations: The Agency will be solely responsible for compliance with all the applicable environmental regulations, for any liability arising from non-compliance with these regulations, and will reimburse the Department for any loss incurred in connection therewith. The Agency will be responsible for securing any applicable permits. 13.02 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any individual or entity not a party to this Agreement. 13.03 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the Agency and the making of such payment by the Department, while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. 13.04 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In such an instance, the remainder would then continue to conform to the terms and requirements of applicable law. 13.05 Bonus or Commission: By execution of the Agreement, the Agency represents that it has not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. 13.06 State Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision or perform any act or do any other thing in contravention of any applicable state law. If any of the provisions of the Agreement violate any applicable state law, the Agency will at once notify the Department in writing in order that appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may proceed as soon as possible with the Project. 13.07 Plans and Specifications: In the event that this Agreement involves constructing and equipping of facilities, the Agency shall submit to the Department for approval all appropriate plans and specifications covering the Project. The Department will review all plans and specifications and will issue to the Agency a written approval with any approved portions of the Project and comments or recommendations covering any remainder of the Project deemed appropriate. After resolution of these comments and recommendations to the Department's satisfaction, the Department will issue to the Agency a written approval with said remainder of the Project. Failure to obtain this written approval shall be sufficient cause of nonpayment by the Department. The Agency will physically include Form FHWA-1273 in all its contracts and subcontracts. 13.08 Right-of-Way Certification: Upon completion of right-of-way activities on the Project, the Agency must certify compliance with all applicable federal and state requirements. Certification is required prior to advertisement for or solicitation of bids for construction of the Project, including if no right-of-way is required. 13.09 Agency Certification: The Agency will certify in writing, prior to Project closeout that the Project was completed in accordance with applicable plans and specifications, is in place on the Agency’s facility, adequate title is in the Agency’s name, and the Project is accepted by the Agency as suitable for the intended purpose. 13.10 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. Packet Pg. 692  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 12 13.11 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts, each of which so executed shall be deemed to be an original and such counterparts together shall constitute one and the same instrument. 13.12 Restrictions on Lobbying: Federal: The Agency agrees that no federally-appropriated funds have been paid, or will be paid by or on behalf of the Agency, to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than federally-appropriated funds have been paid by the Agency to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this Agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The Agency shall require that the language of this paragraph be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. State: No funds received pursuant to this contract may be expended for lobbying the Legislature, the judicial branch or a state agency. 13.13 Maintenance: The Agency agrees to maintain any project not on the State Highway System constructed under this Agreement. If the Agency constructs any improvement on Department right-of-way, the Agency will will not maintain the improvements made for their useful life. 13.14 Vendors Rights: Vendors (in this document identified as the Agency) providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has 30 working days to inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. If a payment is not available within 40 days after receipt of the invoice and the receipt, inspection, and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3) (b), Florida Statutes, will be due and payable in addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless the Agency requests payment. Invoices which have to be returned to the Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at 850-413-5516. 13.15 Reimbursement of Federal Funds: The Agency shall comply with all applicable federal guidelines, procedures, and regulations. If at any time a review conducted by Department and or FHWA reveals that the applicable federal guidelines, procedures, and regulations were not followed by the Agency and FHWA requires reimbursement of the funds, the Agency will be responsible for repayment to the Department of all funds awarded under the terms of this Agreement. Packet Pg. 693  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 13 13.16 E- VERIFY The Agency: 1. shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by Agency during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. Packet Pg. 694  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT OGC– 04/14 Page 14 IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written. AGENCY Okaloosa County B.O.C.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: By: Name: Charles K. Windes, Jr. Name: Jason D. Peters, P.E. Title: Chairman Title: Director of Transportation Development Attest: Attest: Title: Title: Legal Review: See attached Encumbrance Form for date of funding approval by Comptroller. Packet Pg. 695  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT 08/06 Page 15 EXHIBIT “A” PROJECT DESCRIPTION AND RESPONSIBILITIES FPN: 429675-2-58-01 & 429675-2-68-01 This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and Okaloosa County B.O.C.C. PROJECT LOCATION: The project is X is not on the National Highway System. The project is X is not on the State Highway System. PROJECT DESCRIPTION: This project is for the installation and construction of signage and pavement markings along County Road 4 from Ashley Drive to State Road 10 (US 90). SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in the Agreement shall include a Schedule of Project Assistance that will reflect the Department’s contract number, the Financial Project Number (FPN), the Federal Authorization Number (FAN), where applicable, the amount of state funding action (receipt and disbursement of funds), any federal or local funding action, and the funding action from any other source with respect to the project. The Agency is required to provide a copy of the design plans for the Department’s review and approval to coordinate permitting with the Department, and notify the Department prior to commencement of any right-of-way activities. The Agency will upload all relevant documentation related to this project into the Department’s Local Agency Program Information Tool (LAPIT) System. The Agency shall commence the project’s activities subsequent to the execution of this Agreement and shall perform in accordance with the following schedule: a) Construction Letting by November 2014. b) Construction Begin by January 2015. c) Construction Complete by February 2015. If this schedule cannot be met, the Agency will notify the Department in writing with a revised schedule or the project is subject to the withdrawal of federal funding. SPECIAL CONSIDERATIONS BY DEPARTMENT: The Cultural Resource Assessment Survey (including coordination with the State Historic Preservation Officer) and all documentation necessary to support the environmental Class of Action Determination will be the responsibility of the Department. The Department will reimburse the Agency for the eligible costs directly related to the construction and CEI not to exceed $219,000. Packet Pg. 696  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT 09/11 Page 16 EXHIBIT “B” SCHEDULE OF FUNDING AGENCY NAME & BILLING ADDRESS FPN: 429675-2-58-01 & 429675-2-68-01 Okaloosa County B.O.C.C. 302 N. Wilson Street, Ste 203 Crestview, Fl 32536 PROJECT DESCRIPTION Name: County Road 4 Signage & Pavement Markings Project Length: 3.397 miles Termini: From Ashley Drive to State Road 10 (US 90)___________________________________________ FUNDING (1) (2) (3) TOTAL AGENCY STATE & TYPE OF WORK By Fiscal Year PROJECT FUNDS FUNDS FEDERAL FUNDS Planning FY: FY: FY: Total Planning Cost Project Development & Environment (PD&E) FY: FY: FY: Total PD&E Cost Design FY: 2015 FY: 2016 FY: 2017 Total Design Cost Right-of-Way FY: FY: FY: Total Right-of-Way Cost Construction FY: 2015 $189,000.00 $0.00 $189,000.00 FY: 2016 FY: 2017 FY: 2018 Total Construction Cost $189,000.00 $0.00 $189,000.00 Construction Engineering and Inspection (CEI) $30,000.00 $0.00 $30,000.00 FY: 2015 FY: 2016 FY: 2017 Total CEI Cost $30,000.00 $0.00 $30,000.00 Total Construction and CEI Costs $219,000.00 $0.00 $219,000.00 TOTAL COST OF THE PROJECT $219,000.00 $0.00 $219,000.00 The Department's fiscal year begins on July 1. For this project, funds are not projected to be available until after the 1st of July of each fiscal year. The Department will notify the Agency, in writing, when funds are available. Packet Pg. 697  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 07/09 Page 17 EXHIBIT “C” RESTRICTION ON CONSULTANT’S ELIGIBILITY TO COMPETE FOR DEPARTMENT ASSISTED CONTRACTS FPN: 429675-2-58-01 & 429675-2-68-01 This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and Okalooa County B.O.C.C. . EXISTING CONSULTANT CONTRACTS: Existing consultant or professional services contracts shall not be used in the development and delivery of this project, doing so will federalize the existing contract. All consultant and professional services contracts associated with this project shall be advertised and selected in accordance with the Consultants Competitive Negotiations Act(CCNA). Consult the District LAP Administrator for the appropriate federal language that must appear in each consultant contract. CONSULTANT CEI CONTRACTS: A consultant firm or its affiliate that was the engineer of record(EOR) on a project shall not be considered for construction engineering and inspection(CEI) services, as a prime, on the same project. A consultant firm or its affiliate who was the EOR on a project may only be considered for CEI services as a sub consultant to the prime CEI firm with the approval of the Department prior to submittal of letters of response. A consultant firm or its affiliate who was the sub to the EOR on a project may only be considered for CEI services, as prime, on the same project, with the approval of the Department prior to submittal of letters of response. The Department’s approval shall be based on the extent of the firm’s involvement in the design of the project or CEI services, as the case may be, and the potential of hindrance I of any objective decision making. A consultant or its affiliate who performed geotechnical services for the EOR shall not be considered as a sub to the firm providing CEI services on the same project, in any capacity. DESIGN-BUILD CONTRACTS: The contractor or design professional cannot team, as a prime, with other firms to submit more than one bid per project. The secondary member (i.e., designer or contractor) of the design-build team cannot change, after award, without the written approval of the Department. A professional firm shall not be considered for CEI services, either as a prime or a sub, for a Design-Build contract for which the same firm or its affiliate is the EOR or is sub to the EOR. A consultant firm, its affiliate, or sub consultant that is under contract with the Local Agency to develop the RFP for a Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or a sub consultant. A consultant firm, its affiliate, or sub consultant that is under contract with the Local Agency to provide CEI services on the Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or sub consultant. A consultant or its affiliate, who was the prime EOR on a Design-Bid-Build project, where the project is switched to Design-Build, may participate on a Design-Build contract with the approval of the Department. The Department shall consider level of design (% completed) by the EOR, the number of component design plans by different EOR’s, etc. Packet Pg. 698  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT 08/06 Page 18 EXHIBIT “1” SINGLE AUDIT ACT Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following: Federal Agency: Federal Highway Administration CFDA #: 20.205 Highway Planning and Construction Amount: FPID 429675-2-58-01 & 429675-2-68-01 .......................................................................... $219,000.00 Compliance Requirement: Allowable Activities: To be eligible, most projects must be located on public roads that are not functionally classified as local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Program, which provides assistance for bridges on and off the federal-aid highways, highway safety activities, bicycle and pedestrian projects, transportation enhancement activities, the recreational trails program, and planning, research, development, and technology transfer. Proposed projects meeting these and other planning, design, environmental, safety, etc., requirements can be approved on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state. Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49 C.F.R. and the OMB cost principles applicable to the recipient/sub-recipient. Eligibility: By law, the federal-aid highway program is a federally assisted state program that requires each state to have a suitably equipped and organized transportation department. Therefore, most projects are administered by or through State Departments of Transportation (State DOTs). Projects to be funded under the federal-aid highway program are generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same manner as other federal-aid highway projects, with the territorial transportation agency functioning in a manner similar to a state DOT. Most Federal Land Highway Program (FLHP) projects are administered by the Federal Highway Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA. The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the FHWA jointly select projects. Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As Follows: The recipient of Local Agency Program (LAP) funding must comply with the statutory requirements in Sections 112.061, 215.422, 339.12, and 339.135, Florida Statutes, and Title 23 and Title 49, C.F.R. Packet Pg. 699  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: RFP or RFQ for Long Term Bank Loan DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC direction regarding an RFP or RFQ for Bank Loan for long-term financing for multiple Facilities Capital Construction Projects. BACKGROUND: BCC financial consultant Mark Galvin appeared before the Board at the August 5, 2014, board meeting to advise the commissioners as to the available long-term financing options for the three current major facilities construction projects. The Board chose to move forward with the 20 year bank loan option. Mr. Galvin was directed by the Board to prepare documents to solicit proposals from interested lending institutions for the 20 year Bank loan for a principal amount not to exceed $25,000,000. The Board further directed that, once prepared, the RFP and RFQ documents were to be brought back to the Board for final authorization. RECOMMENDATIONS: (FM) Requests BCC direction regarding an RFP or RFQ for Bank Loan for an amount not-to-exceed $25,000,000 for long-term financing for multiple Facilities Capital Construction Projects. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 700 Packet Pg. 701 Packet Pg. 702 Packet Pg. 703 Packet Pg. 704 Packet Pg. 705 Packet Pg. 706 Packet Pg. 707 Packet Pg. 708 Packet Pg. 709 Packet Pg. 710 Packet Pg. 711 Packet Pg. 712 Packet Pg. 713 Packet Pg. 714 Packet Pg. 715 Packet Pg. 716 Packet Pg. 717 Packet Pg. 718 Packet Pg. 719 Packet Pg. 720 Packet Pg. 721 Packet Pg. 722 Packet Pg. 723 Packet Pg. 724 Packet Pg. 725 Packet Pg. 726 Packet Pg. 727 Packet Pg. 728 Packet Pg. 729 Packet Pg. 730 Packet Pg. 731 Packet Pg. 732 Packet Pg. 733  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: LPA Contract Extension To Cover An Outstanding Task Order DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests approval to include LPA Task Order 21 on the List of Approve Task Orders under the Contract Extension. BACKGROUND: The LPA Group's most recent contract expired on July 8, 2014. Prior to its expiration, Airport staff requested the BCC extend the current LPA contract to allow unfinished Task Orders issued to that contract to be completed. At the time of the Airport staff's request, they were unaware that Facilities Maintenance also had an unfinished Task Order to the LPA contract outstanding. The FM Task Order was issued on 5/14/2014 to prepare the project bid specifications for two roof replacement projects. Those specifications have been prepared and the work associated with the Task Order is nearly complete. LPA performed the requested work in good faith. FM failed to notify the Board in a timely fashion to be included in the original list of Task Orders to be allowed under the contract extension. Without the Board's approval of this request, FM will have no authorization to pay LPA for the work done under the Task Order. RECOMMENDATIONS: (FM) Requests approval to include LPA Task Order 21 on the List of Approve Task Orders under the Contract Extension and for the Contract Extension to continue until the Task Order is complete. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 734 Packet Pg. 735 Packet Pg. 736 Packet Pg. 737 Packet Pg. 738 Packet Pg. 739 Packet Pg. 740 Packet Pg. 741  The LPA Group Master Agreement Extensions Percent Division TO No. Amount Contract No. Firm Complete Project Description Airports 12 Amend 1 $7,800.00 C09-1736-AP LPA 81% DTS-Restrictive Covenant Design Services, Bidding, and Construction Admin Services Airports 15 $63,440.00 C09-1736-AP LPA 44% for Boarding Bridges A-1 and A-2 at VPS Design, Bidding, and Construction Services for Bag Lift for "B" Gates at Airports 16 $19,795.00 C09-1736-AP LPA 16% VPS Airports 17 $12,940.00 C09-1736-AP LPA 43% Architectural Renderings for Airport Development at VPS Write bid specifications for roof replacements at Sheriff's Brackin St FM 21 $9,750.00 C09-1736-AP LPA 90% (Crestview) location and portions of the OC Jail. RS&H, Inc. Master Agreement Extensions Percent Division TO No. Amount Contract No. Firm Complete Project Description Permitting, Design and Bidding Services for Air Traffic Control Tower at Airports 13 $424,203.00 C09-1737-AP RS&H, Inc. 43% DTS Construction Phase Services for Security Checkpoint Exit Lane Airports 15 $77,322.00 C09-1737-AP RS&H, Inc. 0% Controls System at VPS Packet Pg. 742  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Progress Funding for Sheriff's New Shalimar Building DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC approval of Progress Funding for the Sheriff's New Shalimar Building. BACKGROUND: The work on the Sheriff's new Shalimar building is progressing at a quick pace. Short-term and permanent financing solution are currently in the works, but funding from those programs is not yet available. The Board authorized a total of $175,000 in initial funding for the design services fees and for a portion of the CM's fees. To keep the project on schedule, additional funding in the amount of $188,562 is needed to pay current and anticipated expenses for the next 3-4 weeks. Staff recommends that the funding needed may be transferred from General Fund Reserves to Capital Outlay (301-3160) - Sheriff's New Shalimar Buildings. General Fund Reserves may be restored when the short-term financing is in place. RECOMMENDATIONS: (FM) Requests BCC approval of Progress Funding in the amount of $188,562 for the Sheriff's New Shalimar Building and to authorize the transfer of the funds from General Fund Reserves, or other such source as the Board deems appropriate, to the appropriate Capital Outlay account. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 743  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 08/13/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 11:16:01 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 12/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 301−510−519−3160−3160 − CAP OUTLAY PROJ−JUDICIAL 534500 CS−PERSONNEL 16,156.00 16,155.24 .00 BEGINNING BALANCE TOTAL CS−PERSONNEL 16,156.00 16,155.24 .00 .76 546101 RM−GAL RENOVATIONS 9,460.00 10,414.90 .00 BEGINNING BALANCE TOTAL RM−GAL RENOVATIONS 9,460.00 10,414.90 .00 −954.90 561100 LAND−GENERAL GOVERNMENT 400,000.00 400,000.00 .00 BEGINNING BALANCE TOTAL LAND−GENERAL GOVERNMENT 400,000.00 400,000.00 .00 .00 562132 SHALIMAR ANNEX−PHASE II 738,080.00 734,722.52 .00 BEGINNING BALANCE TOTAL SHALIMAR ANNEX−PHASE II 738,080.00 734,722.52 .00 3,357.48 562170 COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 BEGINNING BALANCE TOTAL COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 .00 562224 SHERIFF−SHALIMAR BUILDING 175,000.00 65,976.02 .00 BEGINNING BALANCE TOTAL SHERIFF−SHALIMAR BUILDING 175,000.00 65,976.02 .00 109,023.98 562248 SHERIFF−CAMPUS RENOVATION 150,000.00 26,941.52 .00 BEGINNING BALANCE TOTAL SHERIFF−CAMPUS RENOVATION 150,000.00 26,941.52 .00 123,058.48 562249 CLERK−RECORDING OFFICE 50,000.00 40,630.54 .00 BEGINNING BALANCE Packet Pg. 744 TOTAL CLERK−RECORDING OFFICE 50,000.00 40,630.54 .00 9,369.46 562281 CRV−REMODEL/EXPANSION PRJ 175,000.00 .00 5,800.00 BEGINNING BALANCE TOTAL CRV−REMODEL/EXPANSION PRJ 175,000.00 .00 5,800.00 169,200.00 599300 RESERVE−FUTURE CAP OUTLAY 27,301.00 .00 .00 BEGINNING BALANCE * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 08/13/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 11:16:01 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 12/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 599300 RESERVE−FUTURE CAP OUTLAY (cont’d) TOTAL RESERVE−FUTURE CAP OUTLAY 27,301.00 .00 .00 27,301.00 TOTAL DEPARTMENT − CAP OUTLAY PROJ−JUDICIAL 1,768,694.00 1,322,537.74 5,800.00 440,356.26 TOTAL DEPARTMENT TOTL − CAPITAL OUTLAY−JUDI 1,768,694.00 1,322,537.74 5,800.00 440,356.26 TOTAL FUND − CAPITAL PROJECTS FUND 1,768,694.00 1,322,537.74 5,800.00 440,356.26 TOTAL REPORT 1,768,694.00 1,322,537.74 5,800.00 440,356.26 Packet Pg. 745 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION Packet Pg. 746  Okaloosa County Sheriff's Office Addition Concrete, Masony, Dewatering, and Elevator Pit Waterproofing Date 08/13/2014 SEQ NUM DESCRIPTION OF WORK TOTALS 1a GENERAL CONDITIONS $ 19,514 1b GENERAL REQUIREMENTS $ 1,562 2 SITEWORK $ 12,192 3 CONCRETE $ 139,606 4 MASONRY $ - 5 METALS $ - 6 WOOD AND PLASTICS $ - 7 THERMAL AND MOISTURE PROTECTION $ 4,000 8 DOORS AND WINDOWS $ - 9 FINISHES $ - 10 SPECIALTIES $ - 11 EQUIPMENT $ - 12 FURNISHINGS $ - 13 SPECIAL CONSTRUCTION $ - 14 CONVEYING $ - 15 MECHANICAL $ - 16 ELECTRICAL $ - 17 COMMUNICATIONS $ - uncategorized $ - SUBTOTAL $ 176,875 LIABILITY INSURANCE $ 88 CONTINGENCY $ - BUILDERS RISK $ 935 TOTAL COST + INSURANCE $ 177,898 FEE (5%) $ 8,895 TOTAL COST + O&P $ 186,793 BUILDING PERMIT $ - ADD FOR BOND $ 1,769 CONTRACT PRICE $ 188,562 Page 1 of 1 Packet Pg. 747  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Roland Sims Jr. SUBJECT: Appointment to Value Adjustment Board DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request the Board consider the attached applicant and appointment to the Value Adjustment Board. BACKGROUND: At the June 17, 2014 BCC meeting, the Board elected to advertise for applicants for the citizen position on the Value Adjustment Board. RECOMMENDATIONS: Staff recommends consideration and appointment of applicant to the Value Adjustment Board. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 748  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Short-term Capital Projects' Funding DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request Board consideration and approval of a resolution authorizing interim financing for public improvement projects. BACKGROUND: Currently, the county has three major non-enterprise capital construction projects in various stages of development. In the time between commencement of these projects and the Board approving long-term funding it is necessary to secure interim financing to fund these projects. RECOMMENDATION: Recommend Board consideration and approval of a resolution authorizing interim financing for public improvement projects. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 749  NGN Draft No.2 8/11/14 019-19 OKALOOSA COUNTY, FLORIDA SALES TAX BOND ANTICIPATION NOTE RESOLUTION ADOPTED AUGUST 19, 2014 Packet Pg. 750  TABLE OF CONTENTS PAGE ARTICLE I GENERAL SECTION 1.01. DEFINITIONS..............................................................................................1 SECTION 1.02. AUTHORITY FOR RESOLUTION ............................................................5 SECTION 1.03. RESOLUTION TO CONSTITUTE CONTRACT.......................................5 SECTION 1.04. FINDINGS....................................................................................................5 SECTION 1.05. AUTHORIZATION OF PROJECTS ...........................................................5 ARTICLE II AUTHORIZATION, TERMS, EXECUTION AND REGISTRATION OF SERIES 2014 NOTE SECTION 2.01. AUTHORIZATION AND DESCRIPTION OF SERIES 2014 NOTE; THE SERIES 2014 NOTE............................................................................6 SECTION 2.02. APPLICATION OF SERIES 2014 NOTE PROCEEDS..............................6 SECTION 2.03. EXECUTION OF SERIES 2014 NOTE ......................................................7 SECTION 2.04. SERIES 2014 NOTE MUTILATED, DESTROYED, STOLEN OR LOST ............................................................................................................7 SECTION 2.05. INTERCHANGEABILITY, NEGOTIABILITY AND TRANSFER ..........7 SECTION 2.06. ADJUSTMENTS TO INTEREST RATE ....................................................8 SECTION 2.07. NON-USAGE FEE .......................................................................................9 SECTION 2.08. FORM OF SERIES 2014 NOTE ..................................................................9 ARTICLE III REDEMPTION OF NOTE SECTION 3.01. NOTICE OF REDEMPTION.....................................................................15 SECTION 3.02. PAYMENT OF REDEEMED NOTE.........................................................15 SECTION 3.03. PERMITTED AND REQUIRED REDEMPTIONS OF THE SERIES 2014 NOTE.................................................................................................15 ARTICLE IV SECURITY, SPECIAL FUNDS AND APPLICATION THEREOF SECTION 4.01. SERIES 2014 NOTE NOT TO BE INDEBTEDNESS OF COUNTY ......16 SECTION 4.02. SECURITY FOR SERIES 2014 NOTE .....................................................16 SECTION 4.03. NOTE CONSTRUCTION FUND ..............................................................16 SECTION 4.04. DEBT SERVICE FUND ............................................................................17 SECTION 4.05. APPLICATION OF SALES TAX REVENUES........................................17 SECTION 4.06. ARBITRAGE REBATE .............................................................................17 SECTION 4.07. INVESTMENTS.........................................................................................18 SECTION 4.08. SEPARATE ACCOUNTS..........................................................................18 Packet Pg. 751 SECTION 4.09. PAYMENT COVENANT ..........................................................................18 SECTION 4.10 SPECIAL COVENANT .............................................................................18 ARTICLE V COVENANTS OF THE COUNTY SECTION 5.01. BOOKS AND RECORDS..........................................................................20 SECTION 5.02. ISSUANCE OF ADDITIONAL INDEBTEDNESS ..................................20 SECTION 5.03 ANNUAL AUDIT ......................................................................................20 SECTION 5.04. NO IMPAIRMENT ....................................................................................20 SECTION 5.05. FEDERAL INCOME TAX COVENANTS ...............................................20 SECTION 5.06. COLLECTION OF SALES TAX REVENUES.........................................21 SECTION 5.07. OTHER MONEYS .....................................................................................21 SECTION 5.08. ADDITIONAL COVENANTS WITH RESPECT TO THE SERIES 2014 NOTE.................................................................................................21 ARTICLE VI DEFAULTS AND REMEDIES SECTION 6.01. EVENTS OF DEFAULT............................................................................22 SECTION 6.02. REMEDIES ................................................................................................22 SECTION 6.03. REMEDIES CUMULATIVE .....................................................................23 SECTION 6.04. WAIVER OF DEFAULT ...........................................................................23 ARTICLE VII SUPPLEMENTAL RESOLUTIONS SECTION 7.01. SUPPLEMENTAL RESOLUTIONS .........................................................24 ARTICLE VIII MISCELLANEOUS SECTION 8.01. DEFEASANCE ..........................................................................................25 SECTION 8.02. SALE OF SERIES 2014 NOTE .................................................................25 SECTION 8.03. NO ADVISORY OR FIDUCIARY RELATIONSHIP ..............................26 SECTION 8.04. VALIDATION AUTHORIZED.................................................................26 SECTION 8.05. APPOINTMENT OF PAYMENT AGENT AND REGISTRAR ..............26 SECTION 8.06. SEVERABILITY OF INVALID PROVISIONS .......................................26 SECTION 8.07. REPEAL OF INCONSISTENT RESOLUTIONS .....................................27 SECTION 8.08. EFFECTIVE DATE....................................................................................27 EXHIBIT A -- THE PROJECTS EXHIBIT B -- FORM OF DRAW CERTIFICATE Packet Pg. 752  A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AUTHORIZING THE ISSUANCE BY THE COUNTY OF A $_________ OKALOOSA COUNTY, FLORIDA SALES TAX BOND ANTICIPATION NOTE, SERIES 2014, IN ORDER TO FINANCE AND REFINANCE CERTAIN CAPITAL COSTS ASSOCIATED WITH COUNTY FACILITIES; PLEDGING THE PROCEEDS OF THE COUNTY'S SALES TAX REVENUE BONDS, SERIES 2014 AND THE MONEYS RECEIVED BY THE COUNTY FROM THE COUNTY'S HALF-CENT SALES TAX REVENUES AS SECURITY THEREFOR; PROVIDING FOR THE RIGHTS OF THE HOLDERS OF SAID NOTE; AWARDING THE SALE OF SAID NOTE; AND PROVIDING FOR AN EFFECTIVE DATE FOR THIS RESOLUTION. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: ARTICLE I GENERAL SECTION 1.01. DEFINITIONS. When used in this Resolution, the following terms shall have the meanings set forth below, unless the context clearly otherwise requires. All capitalized but undefined terms shall have the meanings set forth in the Bond Resolution. "After-Tax Yield" shall mean: (a) the amount received as interest on the Series 2014 Note less (i) any federal income taxes directly or indirectly payable on such interest; and (ii) any federal income tax liability directly or indirectly imposed on the Series 2014 Noteholder as a result of its purchase or ownership of or receipt of interest from such Series 2014 Note (including any tax liability resulting from disallowance or limitation on any deductions, credits or other tax benefits), all on an annualized basis, divided by: (b) the outstanding principal amount held by the Series 2014 Noteholder. Unless the Series 2014 Noteholder shall otherwise determine (as, for example, in the case of an alternative minimum tax), the income is subject to taxation at a rate applicable to the highest bracket of corporate income. If the Series 2014 Noteholder is a member of a consolidated corporate tax filing, determination of the effect on After-Tax Yield shall be made on a consolidated basis unless the Series 2014 Noteholder shall deem a different basis to more accurately reflect the impact of such change in tax treatment. "Bond Resolution" shall mean Resolution No. 09-190 of the Board, adopted December 17, 2009. 1 Packet Pg. 753  "Bonds" shall mean those bonds issued pursuant to the Bond Resolution, including the Outstanding Bonds. "Business Day" shall mean, with respect to Interest Periods applicable to the LIBOR Rate, a day on which the Holder is open for business and on which dealings in U.S. dollar deposits are carried on in the London Inter-Bank Market. "Default Rate" shall mean the lesser of 18% per annum or the maximum rate allowed by law. "Determination of Taxability" shall mean the occurrence after the date of issuance of the Series 2014 Note of a final decree or judgment of any Federal court or a final action of the Internal Revenue Service determining that interest paid or payable on all or a portion of the Series 2014 Note is or was includable in the gross income of the Series 2014 Noteholder for Federal income tax purposes; provided, that no such decree, judgment, or action will be considered final for this purpose, however, unless the County has been given written notice and, if it is so desired and is legally allowed, has been afforded the opportunity to contest the same, either directly or in the name of the Series 2014 Noteholder, and until the conclusion of any appellate review, if sought. A Determination of Taxability does not include and is not triggered by a change in law by Congress that causes the interest to be includable under the Series 2014 Noteholder's gross income. Upon the occurrence of a Determination of Taxability the interest rate on the Series 2014 Note shall be adjusted to assure the Series 2014 Noteholder's receipt of the After-Tax Yield. "Event of Default" shall mean any Event of Default specified in Section 6.01 of this Resolution. "Interest Period" shall mean a period of one (1) calendar month, provided that (i) the initial Interest Period shall be less than one month, based on the initial funding date of August 21, 2014, and (ii) no Interest Period shall extend beyond the Maturity Date. "Interest Rate Determination Date" shall mean August 1, 2014 and the first Business Day of each calendar month thereafter. "Interest Rate" means the LIBOR Rate plus 1.30% x 68%. Notwithstanding the foregoing, (i) after a Determination of Taxability the Interest Rate shall be the Taxable Rate, and (ii) after and during the continuance of and Event of Default, the Interest Rate shall be the Default Rate. "LIBOR Rate" shall mean that rate per annum effective on any Interest Rate Determination Date which is equal to the quotient of: (i) the rate per annum equal to the offered rate for deposits in U.S. dollars for a one (1) month period, which rate appears on that page of Reuters reporting service, or such similar service as determined by the Holder, that displays ICE Benchmark Administration ("ICE") (or any successor thereto if ICE is no longer making a 2 Packet Pg. 754  London Interbank Offered Rate available) interest settlement rates for deposits in U.S. Dollars, as of 11:00 A.M. (London, England time) two (2) Business Days prior to the Interest Rate Determination Date; provided, that if no such offered rate appears on such page, the rate used for such Interest Period will be the per annum rate of interest determined by the Holder to be the rate at which U.S. dollar deposits for the Interest Period are offered to the Holder's affiliate bank in the London Inter-Bank Market as of 11:00 A.M. (London, England time), on the day which is two (2) Business Days prior to the Interest Rate Determination Date, divided by (ii) a percentage equal to 1.00 minus the maximum reserve percentages (including any emergency, supplemental, special or other marginal reserves) expressed as a decimal (rounded upward to the next 1/100th of 1%) in effect on any day to which the Holder's affiliate bank is subject with respect to any LIBOR loan pursuant to regulations issued by the Board of Governors of the Federal Reserve System with respect to eurocurrency funding (currently referred to as "eurocurrency liabilities" under Regulation D). This percentage will be adjusted automatically on and as of the effective date of any change in any reserve percentage. "Maturity Date" shall mean, with respect to the Series 2014 Note, the date specified in the Series 2014 Note, as set forth in Section 2.01 hereof and in the form set forth in Section 2.07 hereof. "Non-Ad Valorem Funds" shall mean all revenues of the County derived from any source whatsoever, other than ad valorem taxation on real or personal property, which are legally available to make the payments required herein, but only after provision has been made by the County for the payment of all essential or legally mandated services. "Non-Usage Fee" shall mean that fee, payable by the County to the Holder on the first day of each month, computed as of the last day of the prior month by multiplying 0.20% (20 basis points) times the difference between (a) $__________ and (b) the aggregate amount of all amounts drawn by the County pursuant to Section 2.02 hereof. "Note Construction Fund" shall mean the Okaloosa County, Florida Sales Tax Bond Anticipation Note Construction Fund established pursuant to Section 4.03 hereof. "Note Debt Service Fund" shall mean the Okaloosa County, Florida Subordinate Sales Tax Revenue Note Debt Service Fund established pursuant to Section 4.04 hereof. "Outstanding Bonds" shall mean the County's Sales Tax Revenue Bonds, Series 2009A and Taxable Sales Tax Revenue Bonds, Series 2009B (Direct Payment – Build America Bonds). "Paying Agent" shall mean, with respect to the Series 2014 Note, the Clerk. "Pledged Revenues" shall mean (1) the proceeds of the sale of the County's proposed Series 2014 Bonds, (2) the Sales Tax Revenues, and (3) until applied in accordance with the 3 Packet Pg. 755 provisions of this Resolution, all moneys, including investments thereof, in the funds and accounts established hereunder. "Project" or "Projects" shall mean the planning, design, development, acquisition, construction, equipping and maintenance of certain improvements and public facilities in the County, including the costs associated therewith financed or refinanced from the proceeds of the Series 2014 Note, as set forth in Exhibit A attached hereto or by a Supplemental Resolution. "Redemption Price" shall mean, with respect to the Note, the principal amount or portion thereof, plus accrued interest through the date of payment. "Resolution" shall mean this Resolution, as the same may from time to time be amended, modified or supplemented by Supplemental Resolution. "Sales Tax Revenues" shall mean amounts received by the County derived from the half-cent sales tax imposed pursuant to Chapter 218, Part VI, Florida Statutes, and distributed to the County. "Series 2014 Bonds" means the County's Sales Tax Revenue Bonds, Series 2014, to be issued pursuant to the Bond Resolution. "Series 2014 Note" shall mean the County's Sales Tax Bond Anticipation Note, Series 2014, issued pursuant to the Resolution. The Series 2014 Note shall constitute "Subordinate Indebtedness" under the Bond Resolution. "Series 2014 Noteholder" or "Holder" shall mean STI Institutional & Government, Inc., and its successors and assigns. "Supplemental Resolution" shall mean any resolution of the County amending or supplementing this Resolution enacted and becoming effective in accordance with the terms of Sections 7.01 hereof. "Tax Certificate" shall have the meaning ascribed thereto in Section 4.06 hereof. "Taxable Rate" shall mean such rate as shall produce the same After-Tax Yield to the Series 2014 Noteholder as existed prior to a Determination of Taxability. The terms "herein," "hereunder," "hereby," "hereto," "hereof," and any similar terms, shall refer to this Resolution; the term and "heretofore" shall mean before the date of adoption of this Resolution; and the term "hereafter" shall mean after the date of adoption of this Resolution. Words importing the masculine gender include every other gender. Words importing the singular number include the plural number, and vice versa. 4 Packet Pg. 756  SECTION 1.02. AUTHORITY FOR RESOLUTION. This Resolution is adopted pursuant to the provisions of the Act. SECTION 1.03. RESOLUTION TO CONSTITUTE CONTRACT. In consideration of the purchase and acceptance of the Series 2014 Note by those who shall hold the same from time to time, the provisions of this Resolution shall be a part of the contract of the County with the Holder from time to time of the Series 2014 Note, and shall be deemed to be and shall constitute a contract between the County and the Holder from time to time of the Series 2014 Note. SECTION 1.04. FINDINGS. It is hereby ascertained, determined and declared that: (A) The County desires to finance certain capital costs associated with the Projects. (B) The Sales Tax Revenues are not pledged or encumbered in any manner, except with respect to the Outstanding Bonds. (C) The principal of, Redemption Price, if applicable, and interest on the Series 2014 Note shall be paid from the Pledged Revenues; provided that the lien thereon with respect to the Sales Tax Revenues shall be on a subordinate basis to the Outstanding Bonds. The County shall never be required to use any ad valorem taxes for the payment of the Series 2014 Note. The Series 2014 Note shall not constitute a direct obligation of the County or a pledge of its faith and credit, nor shall the Series 2014 Noteholder have any lien or encumbrance on any property in the County other than the Pledged Revenues. (D) Due to the present volatility of the market for tax-exempt obligations such as the Series 2014 Note and the complexity of the transactions relating to such Note, it is in the best interest of the County to sell the Series 2014 Note by a negotiated sale, allowing the County to enter the market at the most advantageous time and conditions, thereby permitting the County to obtain the best possible price and interest rate for the Series 2014 Note. The County acknowledges receipt of the information required by Section 218.385, Florida Statutes, in connection with the negotiated sale of the Series 2014 Note. A copy of the disclosure statement provided by the Series 2014 Noteholder containing the aforementioned information has been provided under separate cover to the County. SECTION 1.05. AUTHORIZATION OF PROJECTS. The County hereby authorizes the implementation of the Projects. 5 Packet Pg. 757  ARTICLE II AUTHORIZATION, TERMS, EXECUTION AND REGISTRATION OF SERIES 2014 NOTE SECTION 2.01. AUTHORIZATION AND DESCRIPTION OF SERIES 2014 NOTE; THE SERIES 2014 NOTE. This Resolution creates indebtedness of the County to be designated as its "Okaloosa County, Florida, Sales Tax Bond Anticipation Note, Series 2014," issued in the aggregate principal amount of $_________. The Series 2014 Note is issued for the principal purposes of financing the cost of the Projects and paying certain costs of issuance incurred with respect to the Series 2014 Note. The Series 2014 Note shall be in the form of one registered Series 2014 Note in the principal amount of $_________, which shall be dated August 21, 2014 and mature on December 31, 2014, shall be issued in fully registered form and shall bear interest from August 21, 2014. The Series 2014 Note shall be issued in the denomination of $_________. Interest on the Series 2014 Note shall accrue on the amounts drawn by the County pursuant to Section 2.02 hereof from the times drawn to the maturity date thereof at the Interest Rate, computed based on an actual/360-day year, subject to further adjustment from time to time as set forth in Section 2.06 hereof, and shall be payable on first day of each month, commencing September 1, 2014, and on the Maturity Date. Principal on the Series 2014 Note shall be payable on the Maturity Date. If the Series 2014 Note shall be declared due and payable or any amount due on the Series 2014 Note shall remain unpaid following the Maturity Date, the Series 2014 Note shall bear interest at the Default Rate until all amounts then due under the Series 2014 Note are paid in full. The Series 2014 Note shall be payable as to interest and principal by check or draft of the Paying Agent, mailed to the owner of record thereof, as such owner shall appear on the registration books of the County on the 15th day of the month prior to such interest payment date. The final payment of principal of and interest on the Series 2014 Note shall be payable at the office of the Paying Agent, upon presentation and surrender of such Series 2014 Note on the maturity date thereof, or if such maturity date is a Saturday, Sunday or holiday, on the next succeeding business day, with interest accruing at the interest rate then due until payment is made. Notwithstanding the foregoing, as long as STI Institutional & Government, Inc. is the owner of the Series 2014 Note, principal and interest payments shall be made via an ACH Direct Debit from a SunTrust Bank account designated by the County. Principal of and interest on the Series 2014 Note shall be payable in any coin or currency of the United States of America which, on the date of payment, are legal tender for the payment of public and private debts. SECTION 2.02. APPLICATION OF SERIES 2014 NOTE PROCEEDS. The proceeds derived from the sale of the Series 2014 Note, shall be drawn down from time to time, upon a Draw Certificate submitted to the Holder in the form attached hereto as Exhibit B, and deposited into the Note Construction Fund to pay the Costs of the Projects, including costs of issuance of the Series 2014 Note. Amounts drawn down may not be redrawn, regardless of payments made on the Series 2014 Note. 6 Packet Pg. 758  SECTION 2.03. EXECUTION OF SERIES 2014 NOTE. The Series 2014 Note shall be executed in the name of the County with the manual or facsimile signature of the Chairman and the Clerk and the official seal of the County shall be imprinted thereon, attested and countersigned with the manual or facsimile signature of the Clerk. In case any one or more of the officers who shall have signed or sealed the Series 2014 Note or whose facsimile signature shall appear thereon shall cease to be such officer of the County before the Series 2014 Note so signed and sealed has been actually sold and delivered, such Series 2014 Note may nevertheless be sold and delivered as herein provided and may be issued as if the person who signed or sealed such Series 2014 Note had not ceased to hold such office. The Series 2014 Note may be signed and sealed on behalf of the County by such person who at the actual time of the execution of such Series 2014 Note shall hold the proper office of the County, although at the date of the Series 2014 Note such person may not have held such office or may not have been so authorized. The County may adopt and use for such purposes the facsimile signatures of any such persons who shall have held such offices at any time after the date of the adoption of this Resolution, notwithstanding that either or both shall have ceased to hold such office at the time the Series 2014 Note shall be actually sold and delivered. SECTION 2.04. SERIES 2014 NOTE MUTILATED, DESTROYED, STOLEN OR LOST. In case the Series 2014 Note shall become mutilated, or be destroyed, stolen or lost, the County may, in its discretion, issue and deliver a new Series 2014 Note, in exchange and substitution for such mutilated Note upon surrender and cancellation of such mutilated Note or in lieu of and substitution for the Note destroyed, stolen or lost, and upon the Holder furnishing the County proof of his ownership thereof and indemnity satisfactory to the County, and complying with such other reasonable regulations and conditions as the County may prescribe and paying such expenses as the County may incur. The Series 2014 Note so surrendered or otherwise substituted shall be canceled by the Registrar. If the Series 2014 Note shall have matured or been called for redemption or be about to mature or be called for redemption, instead of issuing a substitute Series 2014 Note, the County may pay the same or cause the Series 2014 Note to be paid, upon being indemnified as aforesaid, and if the Series 2014 Note be lost, stolen or destroyed, without surrender thereof. Any such duplicate Series 2014 Note issued pursuant to this Section 2.04 shall constitute an original, additional contractual obligation on the part of the County whether or not the lost, stolen or destroyed Series 2014 Note be at any time found by anyone. SECTION 2.05. INTERCHANGEABILITY, NEGOTIABILITY AND TRANSFER. The Series 2014 Note may not be transferred except in whole. Further, the transfer of the Series 2014 Note shall be restricted to Permitted Lenders. A "Permitted Lender" shall mean any bank, trust company, savings institution, finance or leasing company, or insurance company that is engaged as a regular part of its business in making loans and is authorized to do business in the State. 7 Packet Pg. 759  SECTION 2.06. ADJUSTMENTS TO INTEREST RATE. (a) The interest rate on the Series 2014 Note shall be subject to further adjustment as described in this Section. Any adjustments shall be payable only after the Series 2014 Noteholder or its assigns has provided the County written notice of such adjustments. (b) In the event of a Determination of Taxability, the interest rate on the Series 2014 Note shall be changed to the Taxable Rate effective retroactively to the date on which such Determination of Taxability was made. Immediately upon a Determination of Taxability, the County agrees to pay the Series 2014 Noteholder subject to such Determination of Taxability the Additional Amount (as defined herein). "Additional Amount" means (i) the difference between (A) interest on the Series 2014 Note for the period commencing on the date on which the interest on such Note (or portion thereof) loses its tax-exempt status and ending on the earlier of the date such Note ceased to be Outstanding or such adjustment is no longer applicable to such Note (the "Taxable Period") at a rate per annum equal to the Taxable Rate as adjusted from time to time on the same dates and in the same manner as the interest rate on such Note was or would be adjusted pursuant to the provisions of the Note, and (B) the aggregate amount of interest payable on such Note for the Taxable Period under the provisions of such Note, plus (ii) any penalties, interest and additions to tax (as referred to in Subchapter A of Chapter 68 of the Code) paid or payable by the Series 2014 Noteholder to the Internal Revenue Service by reason of such Determination of Taxability. (c) The above adjustments shall be cumulative, but in no event shall the interest rate on the Series 2014 Note exceed the maximum rate permitted by law. The above adjustments to the interest rate on the Series 2014 Note shall be effective on the effective date of the applicable change in the tax laws or regulations or the Determination of Taxability, as applicable. Interest on the Series 2014 Note and all other tax rates and interest rates are expressed as annual rates. However, proper partial adjustment shall be made if the tax law change is effective after the first day of the Series 2014 Note's tax year or if interest on the Series 2014 Note does not accrue for the entire tax year of the Series 2014 Noteholder. Adjustments which create a circular calculation because the interest rate on the Series 2014 Note is affected by the calculation shall be carried out sequentially, increasing the interest rate on the Note accordingly in each successive rate on the Note, until the change in the interest rate on the Series 2014 Note caused by the next successive calculation of the adjustment is de minimis. (d) To the extent an adjustment to the interest rate on the Series 2014 Note is not effected within three (3) months of the event giving rise to the adjustment, the additional interest due as a result of such adjustment shall be paid with interest thereon compounded monthly at the rate which is equal to the interest rate on the Series 2014 Note. All unpaid amounts determined to be owing as a result of such calculation shall be due and payable within ten (10) days after delivery of notice of the amount of such adjustment, and shall be paid to the Series 2014 Noteholder of record during the period to which the adjustment relates. This obligation shall survive the payment of the Series 2014 Note. 8 Packet Pg. 760  (e) If any amounts due and payable under this Section 2.06 are not paid within 10 days of the applicable due date, such delinquent amounts shall accrue interest at the Default Rate until fully paid. (f) If any adjustments made to the interest rate on the Series 2014 Note pursuant to the terms of this Section shall cause such interest rate to be in violation of the maximum interest rate provisions of Section 215.84, Florida Statutes, the Series 2014 Note shall be subject to mandatory redemption within 30 days thereof, upon notice from the Series 2014 Noteholder or its assigns to redeem the Series 2014 Note. SECTION 2.07. NON-USAGE FEE. The County shall pay to the Series 2014 Noteholder, solely from the Pledged Revenues, the amount of the Non-Usage Fee due on the first day of each month. SECTION 2.08. FORM OF SERIES 2014 NOTE. The text of the Series 2014 Note shall be in substantially the following form, with such omissions, insertions and variations as may be necessary and/or desirable and approved by the Chairman prior to the issuance thereof (which necessity and/or desirability and approval shall be presumed by such officer's execution of the Series 2014 Note and the County's delivery of the Series 2014 Note to the purchaser or purchasers thereof): 9 Packet Pg. 761 No. R-1 $_________ UNITED STATES OF AMERICA STATE OF FLORIDA OKALOOSA COUNTY, FLORIDA SALES TAX BOND ANTICIPATION NOTE SERIES 2014 Interest Rate Date of Issuance Principal Sum Maturity Date As described below August 21, 2014 $________ December 31, 2014 KNOW ALL MEN BY THESE PRESENTS that Okaloosa County, Florida (the "County"), for value received, hereby promises to pay, in the manner provided herein, to STI Institutional & Government, Inc., as registered owner, or registered assigns, the Principal Sum of ____________________________________ DOLLARS, solely from the Pledged Revenues (hereinafter defined) and to pay interest on the portion of such principal amount advanced hereunder from the date or dates proceeds of this Note are drawn down pursuant to the Resolution (as hereinafter defined), or from the most recent date to which interest has been paid at the Interest Rate per annum provided herein (subject to adjustment as hereinafter provided) on the first day of each month, commencing September 1, 2014, and on the Maturity Date set forth above, together with all other amounts required to be paid to the registered owner hereof under the terms of the Resolution hereinafter referred to until such principal amount shall have been paid. The principal sum hereof shall be payable on the Maturity Date. Such principal sum and interest is payable in any coin or currency of the United States of America which, at the time of payment, is legal tender for the payment of public and private debts. This Note shall bear interest at the Interest Rate, as defined in the Resolution, on the basis of a 360-day year for the actual number of days in the calculation period. The interest rate on this Note is subject to further adjustment upon a Determination of Taxability or an Event of Default (each as defined in the Resolution), all as set forth in the Resolution. All payments made by the County hereon shall apply first to accrued interest, and then to the principal amount due on the Note. Both principal of and interest on this Note are payable in lawful money of the United States of America by check or draft of the Paying Agent appointed by the County to the owner of record as such owner shall appear in the registration books of the County on the 15th day of the month prior to such payment date. The final payment of principal of and interest on this Note shall be payable, upon presentation, at the office of the Paying Agent appointed by the County. Notwithstanding the foregoing, as long as STI Institutional & Government, Inc. is the Registered Holder of this Note, all payments shall be made by ACH Direct Debit from a SunTrust Bank account designated by the County. If a payment date for this Note is not a business day, such 10 Packet Pg. 762 payment date shall be the next succeeding business day, with interest accruing at the interest rate then due hereon until payment is made. This Note is issued under the authority of and in full compliance with the Constitution and laws of the State of Florida, particularly Chapter 125, Florida Statutes, Chapter 218, Part VI, Florida Statutes, and other applicable provisions of law, a Resolution duly adopted by the Board of County Commissioners of the County on August 19, 2014 (the "Resolution"), as such resolution may be amended and supplemented from time to time, and is subject to all terms and conditions of the Resolution. Any term used in this Note not otherwise defined shall have the meaning ascribed to such term in the Resolution. This Note is being issued to finance or refinance the costs of acquiring and constructing the Projects described in the Resolution. This Note is secured by and shall be payable from the Pledged Revenues as described in the Resolution. Notwithstanding any provision of this Note to the contrary, in no event shall the interest contracted for, charged or received in connection with this Note (including any other costs or considerations that constitute interest under the laws of the State of Florida which are contracted for, charged or received) exceed the maximum rate of interest allowed under the State of Florida as presently in effect. In the event the maturity of this Note is accelerated or prepaid in accordance with the provisions hereof, then such amounts that constitute payments of interest, together with any costs or considerations which constitute interest under the laws of the State of Florida, may never exceed an amount which would result in payment of interest at a rate in excess of the nonusurious interest allowed by the laws of the State of Florida or the United States to the extent applicable, as presently in effect and to the extent an increase is allowable by such laws; and excess interest, if any, shall be canceled automatically as of the date of such acceleration, or, if theretofore paid, shall be credited on the principal amount of the Note unpaid, but such crediting shall not cure or waive any default under the Resolution. The County may prepay this Note as a whole, at any time, by paying to the registered owner hereof all of the Principal Sum of the Note, together with the unpaid interest accrued on the amount of principal so prepaid to the date of such prepayment. Each prepayment of the Note shall be made on such date and in such principal amount as shall be specified by the County in a written notice delivered to the registered owner hereof not less than five (5) days prior thereto. Notice having been given as aforesaid, the Principal Sum of the Note stated in such notice or the whole thereof, as the case may be, shall become due and payable on the prepayment date stated in such notice, together with interest accrued and unpaid to the prepayment date on the principal amount then being paid; and the amount of principal and interest then due and payable shall be paid (i) in case the entire unpaid balance of the principal of the Note is to be paid, upon presentation and surrender of such Note at the office of the Paying Agent, and (ii) in case only part of the unpaid balance of principal of the Note is to be paid, upon presentation of such Note at the office of the Paying Agent for notation thereon of the amount of principal and interest on such Note then paid (except as described above if STI Institutional & Government, Inc. is the owner of this Note, no such presentment shall be required). If on the prepayment date moneys for the payment of the principal amount to be prepaid on such Note, together with interest to the prepayment date on such principal amount, shall have been paid to the Paying Agent as above 11 Packet Pg. 763 provided and if notice of prepayment shall have been given to the Paying Agent as above provided, then from and after the prepayment date interest on such principal amount of such Note shall cease to accrue. If said moneys shall not have been so paid on the prepayment date, such principal amount of such Note shall continue to bear interest until payment thereof at the rate or rates provided for in the Resolution. This Note, when delivered by the County pursuant to the terms of the Resolution, shall not be or constitute an indebtedness of the County or of the State of Florida, within the meaning of any constitutional, statutory or charter limitations of indebtedness, but shall be payable solely from the Pledged Revenues, as provided in the Resolution. The registered owner hereof shall never have the right to compel the exercise of the ad valorem taxing power of the County or the State, or taxation in any form of any property therein to pay this Note or the interest thereon. Upon the occurrence of an Event of Default relating to this Note, the Principal Sum of this Note may become or be declared due and payable before the Maturity Date in the manner, with the effect and subject to the conditions set forth in the Resolution. The registered owner shall also have such other remedies as described in the Resolution. If this Note shall be declared to be immediately due and payable or any amounts due on the Note shall remain unpaid on the tenth (10th) day following the Maturity Date, the Note shall bear interest at the Default Rate (as defined in the Resolution) until all amounts then due under the Note are paid in full. The County hereby waives demand, protest and notice of dishonor. 12 Packet Pg. 764  IN WITNESS WHEREOF, the Board of County Commissioners of Okaloosa County, Florida has issued this Note and has caused the same to be executed by the manual or facsimile signature of its Chairman, its official seal or a facsimile thereof to be affixed or reproduced hereon, and countersigned and attested to by the manual or facsimile signature of its Clerk, all as of the 21st day of August, 2014. OKALOOSA COUNTY, FLORIDA (SEAL) Chairman ATTESTED AND COUNTERSIGNED: Clerk 13 Packet Pg. 765  ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto Insert Social Security or Other Identifying Number of Assignee (Name and Address of Assignee) the within Note and does hereby irrevocably constitute and appoint , as attorneys to register the transfer of the said Note on the books kept for registration thereof with full power of substitution in the premises. Dated: Signature guaranteed: NOTICE: Signature(s) must be guaranteed by NOTICE: The signature to this assignment a member firm of the New York Stock must correspond with the name of the Exchange or a commercial Series 2014 Registered Holder as it appears upon the face Noteholder or trust company. of the within Note in every particular, without alteration of enlargement or any change whatever and the Social Security or other identifying number of such assignee must be supplied. 14 Packet Pg. 766  ARTICLE III REDEMPTION OF NOTE SECTION 3.01. NOTICE OF REDEMPTION. Except as otherwise provided herein, notice of any redemption, which shall specify the principal amount of the Series 2014 Note to be redeemed and the date and place for redemption, shall be mailed first class, postage prepaid, at least five (5) days prior to the redemption date to the Holder of the Series 2014 Note at the address appearing on the registration books kept by the Registrar. SECTION 3.02. PAYMENT OF REDEEMED NOTE. Notice having been given as aforesaid, the principal sum of the Series 2014 Note stated in such notice or the whole thereof, as the case may be, shall become due and payable on the prepayment date stated in such notice, together with interest accrued and unpaid to the prepayment date on the principal amount then being paid; and the amount of principal and interest then due and payable shall be paid (i) in case the entire unpaid balance of the principal of the Series 2014 Note is to be paid, upon presentation and surrender of such Series 2014 Note at the office of the Paying Agent, and (ii) in case only part of the unpaid balance of principal of the Series 2014 Note is to be paid, upon presentation of such Series 2014 Note at the office of the Paying Agent for notation thereon of the amount of principal and interest on such Series 2014 Note then paid. (Notwithstanding the foregoing, as long as STI Institutional & Government, Inc. is the owner of the Series 2014 Note, any such payment shall be made via an ACH Direct Debit from a SunTrust Bank account designated by the County). If on the prepayment date moneys for the payment of the principal amount to be prepaid on such Series 2014 Note, together with interest to the prepayment date on such principal amount, shall have been paid to the registered owners thereof as above provided and if notice of prepayment shall have been given to the registered owners thereof as above provided, then from and after the prepayment date interest on such principal amount of such Series 2014 Note shall cease to accrue. If said moneys shall not have been so paid on the prepayment date, such principal amount of such Series 2014 Note shall continue to bear interest until payment thereof at the rate or rates provided for in the Resolution. SECTION 3.03. PERMITTED AND REQUIRED REDEMPTIONS OF THE SERIES 2014 NOTE. (A) The Series 2014 Note shall be subject to optional redemption on any date, in whole but not in part, at a price equal to 100% of the principal amount thereof to be redeemed, plus accrued interest to the redemption date. (B) The Series 2014 Note shall be subject to mandatory redemption in whole, at a price equal to the Redemption Price, upon the occurrence of the circumstances described in Section 2.06(d) hereof. 15 Packet Pg. 767  ARTICLE IV SECURITY, SPECIAL FUNDS AND APPLICATION THEREOF SECTION 4.01. SERIES 2014 NOTE NOT TO BE INDEBTEDNESS OF COUNTY. The Series 2014 Note shall not be or constitute a general obligation or indebtedness of the County, the State of Florida or any political subdivision or agency thereof, within the meaning of any constitutional, statutory or charter limitations of indebtedness, but shall be payable solely as herein provided. The Holders from time to time of the Series 2014 Note shall never have the right to compel the exercise of any ad valorem taxing power of the County, or taxation in any form on any property therein to pay the Series 2014 Note or interest thereon. The Series 2014 Note is a special and limited obligations payable as to principal and interest from the Pledged Revenues. SECTION 4.02. SECURITY FOR SERIES 2014 NOTE. The Series 2014 Note shall be secured by the Pledged Revenues. The County does hereby irrevocably pledge and grant a lien upon the Pledged Revenues to secure the payment of the principal of and interest on the Series 2014 Note in accordance with the provisions hereof. The pledge of and lien on such Pledged Revenues shall attach with respect to the Series 2014 Note at the time it is made. The pledge of and lien on the Sales Tax Revenues, which forms a part of the Pledged Revenues, is junior and subordinate to the lien thereon of the Outstanding Bonds. SECTION 4.03. NOTE CONSTRUCTION FUND. The County covenants and agrees to establish a special fund to be known as the "Okaloosa County, Florida Sales Tax Bond Anticipation Note Construction Fund," which shall be used only for payment of the Cost of the Projects. Moneys in the Note Construction Fund, until applied in payment of any item of the cost of a Project in the manner hereinafter provided, shall be held in trust by the County, and shall be subject to a lien and charge in favor of the Holder of the Series 2014 Note. The proceeds of insurance maintained against physical loss of or damage to any Project, or the contractors' performance bonds with respect thereto pertaining to the period of construction thereof, shall be deposited into the Note Construction Fund. The County covenants that the acquisition, construction and installation of each Project, will be completed without delay and in accordance with sound engineering practices. The County shall make disbursements or payments from the Note Construction Fund to pay the costs of the Projects. The County shall keep records of such disbursements and payments and shall retain all such records for the time periods required by State law. Notwithstanding any of the other provisions of this Section 4.03, to the extent that other moneys are not available therefor, amounts in the Note Construction Fund shall be applied to the payment of principal and interest on the Series 2014 Note, when due. The date of completion of acquisition and construction of each Project shall be determined by the County Administrator, who shall certify such fact in writing to the Board. 16 Packet Pg. 768 Promptly after the date of the completion of each Project, and after paying or making provisions for the payment of all unpaid items of the cost of such Project, the County shall use any balance of moneys remaining in the Note Construction Fund for prepayment of the Series 2014 Note. SECTION 4.04. DEBT SERVICE FUND. The County covenants and agrees to establish a special fund with respect to the Series 2014 Note and Projects to be known as the "Note Sales Tax Debt Service Fund". Moneys in the aforementioned fund, until applied in accordance with the provisions hereof, shall be held in trust for and be subject to a lien and charge in favor of the Holder. SECTION 4.05. APPLICATION OF SALES TAX REVENUES. All Sales Tax Revenues shall be deposited, as received, into the Revenue Fund established under the Bond Resolution. In accordance with Section 4.05(A)(4) of the Bond Resolution, the County will apply Sales Tax Revenues available after required payments under the Bond Resolution for deposit to the Note Debt Service Fund to pay amounts due and owing on the Series 2014 Note on the succeeding Interest Date. SECTION 4.06. ARBITRAGE REBATE. The County covenants and agrees to cause to be transferred to a separate account held outside the lien of this Resolution such amounts as shall be required to make timely rebate payments to the United States government as described below. Amounts transferred pursuant to the preceding sentence shall be held in trust by the County and used solely to make required rebates to the United States, and the Holder from time to time of the Series 2014 Note shall have no right to have the same applied for debt service on the Series 2014 Note. The County agrees to undertake all actions required of it in its Certificates as to Arbitrage and Certain Other Tax Matters, dated the date of issuance of the Series 2014 Note (the "Tax Certificate"), as well as any successor Tax Certificate thereto, including, but not limited to: (A) making a determination in accordance with the Code of the amount required to be transferred as described above; (B) depositing the amount determined in clause (A) above in the separate account as described above; (C) paying on the dates and in the manner required by the Code to the United States Treasury from the rebate account and any other legally available moneys of the County such amounts as shall be required by the Code to be rebated to the United States Treasury; and (D) keeping such records of the determinations made pursuant to this Section 4.06 as shall be required by the Code, as well as evidence of the fair market value of any investments purchased with "gross proceeds" of the Series 2014 Note (as defined in the Code). The provisions of the above-described Tax Certificate may be amended from time to time as shall be necessary, in the opinion of Bond Counsel, to comply with the provisions of the Code. 17 Packet Pg. 769  SECTION 4.07. INVESTMENTS. The Note Construction Fund and the Note Debt Service Fund shall be continuously secured in the manner by which the deposit of public funds are authorized to be secured by the laws of the State. Moneys on deposit in the Note Construction Fund and the Note Debt Service Fund may be invested and reinvested in Authorized Investments maturing not later than the date on which the moneys therein will be needed. Any and all income received by the County from the investment of moneys in the Note Construction Fund and the Note Debt Service Fund shall be retained in such respective Fund. All investments shall be valued at amortized cost. Nothing contained in this Resolution shall prevent any Authorized Investments acquired as investments of or security for funds held under this Resolution from being issued or held in book-entry form on the books of the Department of the Treasury of the United States. SECTION 4.08. SEPARATE ACCOUNTS. The moneys required to be accounted for in each of the foregoing funds and accounts established herein may be deposited in a single bank account, and funds allocated to the various funds and accounts established herein may be invested in a common investment pool; provided that adequate accounting records are maintained to reflect and control the restricted allocation of the moneys on deposit therein and such investments for the various purposes of such funds and accounts as herein provided. The designation and establishment of the various funds and accounts in and by this Resolution shall not be construed to require the establishment of any completely independent, self-balancing funds as such term is commonly defined and used in governmental accounting, but rather is intended solely to constitute an earmarking of certain revenues for certain purposes and to establish certain priorities for application of such revenues as herein provided. SECTION 4.09. PAYMENT COVENANT. The County covenants that it shall duly and punctually pay from the Pledged Revenues the principal of and interest on the Series 2014 Note at the dates and place and in the manner provided herein and in the Series 2014 Note according to the true intent and meaning thereof and all other amounts due under this Resolution. The County covenants to make timely sale and delivery of the Series 2014 Bonds in order to have funds available to pay the Series 2014 Note and the interest thereon as the same become due, and to apply the proceeds of the Series 2014 Bonds for such purpose. SECTION 4.10 SPECIAL COVENANT. In the event the Series 2014 Note is not paid in full on or before the Maturity Date, the County covenants and agrees to appropriate in its annual budget, by amendment, if necessary, from Non-Ad Valorem Funds lawfully available in each Fiscal Year, amounts sufficient to pay the principal and interest then due on the Series 2014 Note. Such covenant and agreement on the part of the County to budget and appropriate such amounts of Non-Ad Valorem Funds shall be cumulative to the extent not paid, and shall continue until such Non-Ad Valorem Funds or other legally available funds in amounts sufficient to make all such required payments shall have been budgeted, appropriated and actually paid. Notwithstanding the foregoing covenant, the County does not covenant to maintain any services or programs, now provided or maintained by the County, which generate Non-Ad Valorem Funds. 18 Packet Pg. 770  Such covenant to budget and appropriate does not create any lien upon or pledge of such Non-Ad Valorem Funds, nor does it preclude the County from pledging in the future its Non-Ad Valorem Funds, nor does it require the County to levy and collect any particular Non-Ad Valorem Funds, nor does it give the Holders from time to time of the Series 2014 Note a prior claim on the Non-Ad Valorem Funds as opposed to claims of general creditors of the County. Such covenant to appropriate Non-Ad Valorem Funds is subject in all respects to the payment of obligations secured by a pledge of such Non-Ad Valorem Funds heretofore or hereinafter entered into (including the payment of debt service on bonds and other debt instruments). However, the covenant to budget and appropriate in its general annual budget for the purposes and in the manner stated herein shall have the effect of making available for the payment of amounts due on the Series 2014 Note in the manner described herein Non-Ad Valorem Funds and placing on the County a positive duty to appropriate and budget, by amendment, if necessary, amounts sufficient to meet its obligations hereunder; subject, however, in all respects to the restrictions of Section 129.07, Florida Statutes, which provides that the governing body of each county make appropriations for each fiscal year which, in any one year, shall not exceed the amount to be received from taxation or other revenue sources; and subject, further, to the payment of services and programs which are for essential public purposes affecting the health, welfare and safety of the inhabitants of the County or which are legally mandated by applicable law. 19 Packet Pg. 771  ARTICLE V COVENANTS OF THE COUNTY SECTION 5.01. BOOKS AND RECORDS. The County will keep books and records of the receipt of the Sales Tax Revenues and the funds and accounts established hereunder in accordance with generally accepted accounting principles, and the Holder of the Series 2014 Note shall have the right at all reasonable times to inspect the records, accounts and data of the County relating thereto. SECTION 5.02. ISSUANCE OF ADDITIONAL INDEBTEDNESS. The County will not issue any debt or obligation secured by a pledge of Sales Tax Revenues, other than the Outstanding Bonds, senior to or having any priority over the Series 2014 Note. No additional indebtedness, payable on a parity with the Series 2014 Note then Outstanding pursuant to this Resolution, shall be issued. SECTION 5.03 ANNUAL AUDIT. The County shall, immediately after the close of each Fiscal Year, cause the financial statements of the County to be properly audited by a recognized independent certified public accountant or recognized independent firm of certified public accountants, and shall require such accountants to complete their report on the annual financial statements in accordance with applicable law. The annual financial statement shall be prepared in conformity with generally accepted accounting principles. A copy of the audited financial statements for each Fiscal Year shall be furnished to the Series 2014 Noteholder promptly upon completion, but in no event later than 270 days after the end of the Fiscal Year. SECTION 5.04. NO IMPAIRMENT. The pledging of the Pledged Revenues in the manner provided herein shall not be subject to repeal, modification or impairment by any subsequent ordinance, resolution or other proceedings of the Board or the County. SECTION 5.05. FEDERAL INCOME TAX COVENANTS. The County covenants with the Holders from time to time of the Series 2014 Note that it shall not use the proceeds of such Series 2014 Note in any manner which would cause the interest on such Series 2014 Note to be included in gross income for purposes of federal income taxation to the extent not otherwise included therein on the date of issuance of the Series 2014 Note. The County covenants with the Holder of the Series 2014 Note that neither the County nor any Person under its control or direction will make any use of the proceeds of such Series 2014 Note (or amounts deemed to be proceeds under the Code) in any manner which would cause such Series 2014 Note to be an "arbitrage bond" within the meaning of Section 148 of the Code, and neither the County nor any other Person shall do any act or fail to do any act which would cause the interest on such Series 2014 Note to be included in gross income for purposes of federal income taxation. The County hereby covenants with the Holder of the Series 2014 Note that it will comply with all provisions of the Code necessary to maintain the exclusion of interest on the Series 2014 Note from gross income for purposes of federal income taxation, including, in particular, the 20 Packet Pg. 772 payment of any amount required to be rebated to the United States Treasury pursuant to the Code. SECTION 5.06. COLLECTION OF SALES TAX REVENUES. The County covenants to do all things necessary on its part to maintain its eligibility to participate in the distribution of the Sales Tax Revenues required by the Act. The County will proceed diligently to perform legally and effectively all steps required on its part in the levy and collection of Sales Tax Revenues and shall exercise all legally available remedies to enforce such collection now or hereafter available under State law. The County covenants to comply with all laws relating to (i) the Sales Tax Revenues and the collection thereof, and (ii) the construction of the respective Projects. The County shall comply with the provisions of the Bond Resolution relating to the levy, collection and application of the Sales Tax Revenues. SECTION 5.07. OTHER MONEYS. The County may, in its sole discretion, utilize other legally available moneys, in addition to the Pledged Revenues, to pay the principal of and interest on the Series 2014 Note. SECTION 5.08. ADDITIONAL COVENANTS WITH RESPECT TO THE SERIES 2014 NOTE. (A) The County hereby knowingly, voluntarily and intentionally waives any and all right it may have to a trial by jury in respect of any litigation (including, but not limited to, any claims, cross-claims or third-party claims) arising out of, under, or in connection with this agreement or the transactions contemplated herein. The County hereby certifies that no representative or agent of the Series 2014 Noteholder, nor the Series 2014 Noteholder's counsel has represented, expressly or otherwise that the Series 2014 Noteholder would not, in the event of such litigation, seek to enforce this waiver of right to jury trial provision. (B) The County will provide, within thirty (30) days of adoption, to the Series 2014 Noteholder a copy of the County’s annual budget and with any other information such Holder may reasonably request from time to time. (C) Promptly after the County becomes aware of the same, the County will notify the Series 2014 Noteholder of (a) any change in any material fact or circumstance represented or warranted by the County in this Resolution or in connection with the issuance of the Series 2014 Note, and (b) any default or event which, with notice or lapse of time or both, could become a default under the Resolution, specifying in each case the nature thereof and what action the County has taken, is taking and/or proposed to take with respect thereto. 21 Packet Pg. 773  ARTICLE VI DEFAULTS AND REMEDIES SECTION 6.01. EVENTS OF DEFAULT. The following events shall each constitute an "Event of Default": (A) Default shall be made in the payment of the principal of, redemption premium, if any, or interest on the Series 2014 Note, when due. (B) The County shall default in the due and punctual performance of any other of the covenants, conditions, agreements and provisions contained in the Series 2014 Note or in this Resolution (other than defaults referenced in Section 6.01(A) and 6.01(C) hereof) on the part of the County to be performed, and such default shall continue for a period of thirty (30) days after written notice of such default shall have been received from the Holder of the Series 2014 Note. (C) An Act of Bankruptcy shall have occurred with respect to the County. (D) Any representation or warranty by the County to the Holders contained herein or in any certificate delivered at closing or in connection with the County's performance hereunder shall not be true and correct. Notice of any default by the County hereunder shall be given promptly to the Holders of the Series 2014 Note. SECTION 6.02. REMEDIES. Whenever any Event of Default referred to in Section 6.01 hereof shall have happened and be continuing, the Holder of the Series 2014 Note may take one or any combination of the following remedial steps: (A) Have reasonable access to and inspect, examine and make copies of the books and records and any and all accounts and data of the County during regular business hours; or (B) Take whatever action at law or in equity may appear necessary or desirable to collect the amounts then due and thereafter to become due, including declaring the entire unpaid principal amount of the Series 2014 Note to be immediately due and payable, and upon such declaration the same shall become immediately due and payable, or to enforce performance and observance of any obligation, agreement or covenant of the County under this Resolution or to enforce the lien granted hereunder on the Pledged Revenues. Any amounts due on the Series 2014 Note which shall remain unpaid on the day following the scheduled payment dates shall bear interest at the Default Rate until all amounts then due under such Note are paid in full. Nothing herein shall be deemed or construed to require the Holder to permit any cure or otherwise waive its rights hereunder to strict compliance by the County with its obligations hereunder, time being of the essence as to all such obligations. The Holder shall be entitled to its reasonable costs and expenses (including reasonable fees and expenses of counsel) incurred in enforcing any of its rights under this Resolution after an Event of Default. 22 Packet Pg. 774  SECTION 6.03. REMEDIES CUMULATIVE. No remedy herein conferred upon or reserved to the Holder is intended to be exclusive of any other remedy or remedies, and each and every such remedy shall be cumulative, and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute. If any remedial action is discontinued or abandoned, the Holder shall be restored to its former position. SECTION 6.04. WAIVER OF DEFAULT. No delay or omission of the Holder to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver of any such default, or an acquiescence therein; and every power and remedy given by this Article VI to the Holder may be exercised from time to time, and as often as may be deemed expedient. 23 Packet Pg. 775  ARTICLE VII SUPPLEMENTAL RESOLUTIONS SECTION 7.01. SUPPLEMENTAL RESOLUTIONS. The Holder of the Series 2014 Note shall have the right, from time to time, anything contained in this Resolution other than in this Section 7.01 to the contrary notwithstanding, to consent to and approve the adoption of such Supplemental Resolution or Resolutions hereto as shall be deemed necessary or desirable by the County for the purpose of supplementing, modifying, altering, amending, adding to or rescinding, in any particular, any of the terms or provisions contained in this Resolution. If at any time the County shall determine that it is necessary or desirable to adopt any Supplemental Resolution pursuant to this Section 7.01, the Clerk shall give notice of the proposed adoption of such Supplemental Resolution and the form of consent to such adoption to be mailed, postage prepaid, to the Holder at its address as it appears on the registration books. Such notice shall briefly set forth the nature of the proposed Supplemental Resolution and shall state that copies thereof are on file at the offices of the Clerk for inspection by the Holder. The County shall not, however, be subject to any liability to the Holder by reason of its failure to cause the notice required by this Section 7.01 to be mailed and any such failure shall not affect the validity of such Supplemental Resolution when consented to and approved as provided in this Section 7.01. Whenever the County shall deliver to the Clerk an instrument or instruments in writing purporting to be executed by the Holder, which instrument or instruments shall refer to the proposed Supplemental Resolution described in such notice and shall specifically consent to and approve the adoption thereof in substantially the form of the copy thereof referred to in such notice, thereupon, but not otherwise, the County may adopt such Supplemental Resolution in substantially such form. If the Holder at the time of the adoption of such Supplemental Resolution shall have consented to and approved the adoption thereof as herein provided, no future Holder of the Series 2014 Note shall have any right to object to the adoption of such Supplemental Resolution, or to object to any of the terms and provisions contained therein or the operation thereof, or in any manner to question the propriety of the adoption thereof, or to enjoin or restrain the County from adopting the same or from taking any action pursuant to the provisions thereof. Upon the adoption of any Supplemental Resolution pursuant to the provisions of this Section 7.01, this Resolution shall be deemed to be modified and amended in accordance therewith, and the respective rights, duties and obligations under this Resolution of the County and the Holder of the Series 2014 Note shall thereafter be determined, exercised and enforced in all respects under the provisions of this Resolution as so modified and amended. 24 Packet Pg. 776  ARTICLE VIII MISCELLANEOUS SECTION 8.01. DEFEASANCE. If the County shall pay or cause to be paid or there shall otherwise be paid to the Holder of the Series 2014 Note the principal or Redemption Price, if applicable, and interest due or to become due thereon, at the times and in the manner stipulated therein and in this Resolution, then the pledge of the Pledged Revenues, and all covenants, agreements and other obligations of the County to the Holder, shall thereupon cease, terminate and become void and be discharged and satisfied. The Series 2014 Note or interest installments appertaining thereto, whether at or prior to the maturity or redemption date of the Series 2014 Note, shall be deemed to have been paid within the meaning of this Section 8.01 if (A) in case such Series 2014 Note is to be redeemed prior to the maturity thereof, there shall have been taken all action necessary to call such Series 2014 Note for redemption and notice of such redemption shall have been duly given or provision shall have been made for the giving of such notice, (B) there shall have been deposited in irrevocable trust with a banking institution or trust company by or on behalf of the County either moneys in an amount which shall be sufficient, or Defeasance Obligations, which in either case shall be verified by an independent certified public accountant to be in such amount that the principal of and the interest on which when due will provide moneys which, together with the moneys, if any, deposited with such banking institution or trust company at the same time shall be sufficient, to pay the principal of or Redemption Price, if applicable, and interest due and to become due on said Series 2014 Note on and prior to the redemption date or maturity date thereof, as the case may be, and (C) the County shall receive an opinion of Bond Counsel to the effect that the Series 2014 Note is defeased in accordance with this Section 8.01 and, therefore, no longer Outstanding under this Resolution. Except as hereafter provided, neither the Defeasance Obligations nor any moneys so deposited with such banking institution or trust company nor any moneys received by such banking institution or trust company on account of principal of or Redemption Price, if applicable, or interest on said Defeasance Obligations shall be withdrawn or used for any purpose other than, and all such moneys shall be held in trust for and be applied to, the payment, when due, of the principal of or Redemption Price, if applicable, of the Series 2014 Note for the payment or redemption of which they were deposited and the interest accruing thereon to the date of maturity or redemption; provided, however, the County may substitute new Defeasance Obligations and moneys for the deposited Defeasance Obligations and moneys if the new Defeasance Obligations and moneys are verified by an independent certified public accountant as being sufficient to pay the principal of or Redemption Price, if applicable, and interest on the Series 2014 Note. Nothing herein shall be deemed to require the County to call the Series 2014 Note for redemption prior to maturity pursuant to any applicable optional redemption provisions, or to impair the discretion of the County in determining whether to exercise any such option for early redemption. SECTION 8.02. SALE OF SERIES 2014 NOTE. The negotiated sale of the Series 2014 Note to STI Institutional & Government, Inc., as the initial Series 2014 Noteholder, 25 Packet Pg. 777 is hereby authorized at a price equal to 100% of the principal amount of the Series 2014 Note. In addition, the County will pay the costs of the initial Series 2014 Noteholder's counsel in connection with the closing of the Series 2014 Note, in the amount of $5,000. SECTION 8.03. NO ADVISORY OR FIDUCIARY RELATIONSHIP. In connection with all aspects of each transaction contemplated hereunder (including in connection with any amendment, waiver or other modification hereof or of any other document in connection with the issuance of the Series 2014 Note (the "Loan Documents"), the County acknowledges and agrees, that: (a) (i) the County has consulted its own legal, accounting, regulatory and tax advisors to the extent it has deemed appropriate, (ii) the County is capable of evaluating, and understands and accepts, the terms, risks and conditions of the transactions contemplated hereby and by the Series 2014 Note, (iii) the initial Series 2014 Noteholder (the "Initial Holder") is not acting as a municipal advisor or financial advisor to the County and (v) the Initial Holder has no fiduciary duty pursuant to Section 15B of the Securities Exchange Act to the County with respect to the transactions contemplated hereby and the discussions, undertakings and procedures leading thereto (irrespective of whether the Initial Holder has provided other services or is currently providing other services to the County on other matters); (b) (i) the Initial Holder is and has been acting solely as a principal and, except as expressly agreed in writing by the relevant parties, has not been, is not, and will not be acting as an advisor, agent or fiduciary, for the County , or any other Person and (ii) the Initial Holder has no obligation to the County, with respect to the transactions contemplated hereby except those obligations expressly set forth herein and in the other Loan Documents; and (c) the Initial Holder may be engaged in a broad range of transactions that involve interests that differ from those of the County, and the Initial Holder has no obligation to disclose any of such interests to the County. To the fullest extent permitted by law, the County hereby waives and releases any claims that it may have against the Initial Holder with respect to any breach or alleged breach of agency or fiduciary duty in connection with any aspect of any transactions contemplated hereby. The County has engaged its own municipal advisor in this transaction that has legal fiduciary duties to the County. The loan is being entered into pursuant to and in reliance upon the bank exemption and/or the institutional buyer exemption provided under the municipal advisor rules of the Securities and Exchange Commission, Rule 15Ba1-1 et seq, to the extent that such rules apply to the transactions contemplated hereunder. SECTION 8.04. VALIDATION AUTHORIZED. To the extent deemed necessary or desirable by Bond Counsel, Bond Counsel is authorized to institute appropriate proceedings for validation of the Series 2014 Note pursuant to Chapter 75, Florida Statutes. SECTION 8.05. APPOINTMENT OF PAYMENT AGENT AND REGISTRAR. The County hereby appoints the Clerk as Registrar and Payment Agent with request to the Series 2014 Note. SECTION 8.06. SEVERABILITY OF INVALID PROVISIONS. If any one or more of the covenants, agreements or provisions of this Resolution shall be held contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited, or against public policy, or shall for any reason whatsoever be held invalid, then such covenants, agreements or provisions shall be null and void and shall be deemed separable from 26 Packet Pg. 778 the remaining covenants, agreements and provisions of this Resolution and shall in no way affect the validity of any of the other covenants, agreements or provisions hereof or of the Note issued hereunder. SECTION 8.07. REPEAL OF INCONSISTENT RESOLUTIONS. All ordinances, resolutions or parts thereof in conflict herewith are hereby superseded and repealed to the extent of such conflict. SECTION 8.08. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. 27 Packet Pg. 779  PASSED AND ADOPTED by the Board of County Commissioners of Okaloosa County, Florida this 19th day of August, 2014. OKALOOSA COUNTY, FLORIDA (SEAL) Chairman Attest as to Chairman’s signature: ____________________________ Clerk 28 Packet Pg. 780  EXHIBIT A THE PROJECTS The acquisition and construction of improvements to certain County properties, including the southside annex, and such other public facilities as approved by the Board. A-1 Packet Pg. 781  EXHIBIT B FORM OF DRAW CERTIFICATE $___________ Okaloosa County, Florida Sales Tax Bond Anticipation Note, Series 2014 Dated: ____________, 2014 Draw No. ___ This Draw Certificate is made pursuant to Section 2.02 of Resolution No. ____ of the County, adopted August 19, 2014 (the "Resolution"), to pay a portion of the Cost of the Projects. The Draw is for the principal amount of $_________, to be deposited into the Note Construction Fund as provided by the Resolution. The principal amount of the Series 2014 Note related to such Draw shall bear interest from the date hereof. The County hereby certifies that: (a) it is not on the date hereof, and will not hereafter be, in default of any of the representations, warranties and covenants of the County contained in the Resolution and is not otherwise in default under the Series 2014 Note; (b) all conditions of the Resolution to the disbursement of the funds hereby requested have been fulfilled, and no Event of Default or any other event which, with the passage of time or notice would constitute an Event of Default, has occurred or exists as of the date hereof under the Resolution. OKALOOSA COUNTY, FLORIDA By: Approved By: STI INSTITUTIONAL & GOVERNMENT, INC. By: B-1 Packet Pg. 782