Okaloosa County BOCC — August 19, 2014 — BT-14-48

DON W. HOWARD CLERK OF THE CIRCUIT COURT, OKALOOSA COUNTY, FLORIDA DATE: August 19, 2014 SUBJECT: Budget Transfer — Road/Bridge Construction Fund TO: Board of County Commissioners Finance Director Transfer From Department Account Amount Reserve — Future Capital Outlay 3202 599300 $92,780 Bridge Conversion 3202 563167 $51,541 Transfer To Department Account Amount Foxwood Phase II 3202 563161 $92,780 Equipment 3202 564402 $51,541 David L. Skarzynski, Budget Manager Budget Transfer: BT-14-48 Reference: Provide reserve funding for the Foxwood Phase II cost overrun and Board approved purchase of crane at the July 1, 2014 meeting. COURTHOUSE @ 101 E. JAMES LEE BLVD. @# CRESTVIEW, FLORIDA 32536-1359 # (850) 689-5000 Repy To: BRACKIN BUILDING @ 302 NORTH WILSON ST., SUITE 203 CRESTVIEW, FLORIDA 32536 @ (850) 689-5000 COURTHOUSE ANNEX @ 1250N. EGLINPKWY «© SHALIMAR, FLORIDA 32579 ® (850) 651-7200 ANNEX EXTENSION # 1940 LEwis TURNER BLVD # FT, WALTON BEACH, FLORIDA 32547 @ (850) 651-7200 \ Visit us on the web at http://www.clerkofcourts.cc Dave Skarzynski From: Clay Simmons <csimmons@co.okaloosa_-fl.us> Sent: Tuesday, August 05, 2014 11:24 AM To: Dave Skarzynski; Jason Autrey Ce: Ann Halbert Subject: RE: Oops That should be fine. Thank you. William "Clay" Simmons, P.E. Okaloosa County Public Works Road and Parks Division Manager 1759 S, Ferdon Blvd Crestview, FL 32536 Telephone: 850-689-5770 Fax: 850-689-5786 E-mail: ¢simmon = Think before you print Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e-mail communication, including your e-mail address, may be subject to public disclosure and public record retention requirements. From: Dave Skarzynski [mailto:DSkarzynski@clerkofcourts.cc] Sent: Tuesday, August 05, 2014 11:23 AM To: Clay Simmons; Jason Autrey Ce: Ann Halbert Subject: RE: Oops Do you want me to prepare the budget transfer for the Board to approve at the August 19 BCC? From: Clay Simmons [mailto:csimmons@co.okaloosa.fl.us] Sent: Tuesday, August 05, 2014 11:21 AM To: Dave Skarzynski; Jason Autrey Ce: Ann Halbert Subject: RE: Oops Hi Dave, We had planned to take the overage from LOGT reserves for the Foxwood. The equipment overage, we had planned to take from the bridge conversion account as described on the attached e-mail. That transfer was approved by the BCC in an agenda item for the approval of the crane purchase in late June/ early July. Hope this helps. Thank you. BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Purchase 60 Ton Crane (RD 36-14). DEPARTMENT: _ Purchasing BCC DISTRICT: = All STATEMENT OF ISSUE: [PUR] Seeking approval to purchase one (1) Grove 60 Ton Crane from Corwin Equipment Company for Public Works (RD 36-14). BACKGROUND & ANALYSIS: The Public Works Department has requested the purchase of one (1) Grove 60 ton crane. Bids were opened on May 21, 2014 and two bids were received. Corwin Equipment Company submitted a bid meeting specifications for a total cost of $669,631. The other bid submitted was lower at $583,810. However, this bid did not meet the required specifications. The total funding approved for the crane in the FY14 Local Option Gas Tax (LOGT - 3202) Capital account was $600,000. Public Works staff is requesting the Board also approve exceeding the $600,000 budget for the purchase of the crane. The bridge conversion account has an under-run of $56,000 that can be utilized to fund a portion of the over run for the crane. In addition, under-runs on previous equipment purchases (3202-564402) can provide the remaining funding needs. OPTIONS: Approve/Deny purchase of One (1) Grove 60 Ton Crane from Corwin Equipment Company for $669,631 and approve the transfer of funding. RECOMMENDATION: Staff recommends approving purchase of One (1) Grove 60 Ton Crane from Corwin Equipment Company for $669,631 and approve the transfer of funding. Key Sodan Kay.@odwin, Difector 6/25/2014 RECOMMENDED BY: 6/25/2014 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 200