Road Camp 12 — public records request and response ledger

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PUBLIC REQUEST LEDGER — as of October 14, 2026 16 identified agency/reference tracks reconciled from preserved tracker, Squawk messages and available original emails. This is not a claim that every historic outbound attempt has been recovered. FOIA is used colloquially; tracks include federal FOIA, Florida public-records requests and library reference inquiries. Exact times below are stored correspondence timestamps, not guaranteed delivery times. Original email headers were checked for the recovered House response and Archives thank-you rejection. Dates without times remain day-level. September records contain a known FDLE date inconsistency. CDT is UTC−05:00 for these dates. COE-RC12-002 — Santa Rosa Clerk of Court STATUS: Negative search; historical custody unresolved Received: Administrative replies; no historical inquest file. Missing: County Judge/coroner indexes, signed return, transcript, transfer or disposal records. 2026-09-28 / 2026-09-28 (time not established): Custodian follow-up fax 12021064 confirmed successful, one page. 2026-09-28T16:25:23Z / 2026-09-28 11:25:23 CDT: Acknowledged: received and processing. 2026-09-28T18:21:12Z / 2026-09-28 13:21:12 CDT: Criminal and Civil search found nothing. 2026-09-28T19:51:21Z / 2026-09-28 14:51:21 CDT: Reply discusses absence of charges after deaths; this is not a finding that an inquest never existed. 2026-09-29T13:31:15Z / 2026-09-29 08:31:15 CDT: Says this would be correct office if records existed; other custody not established. 2026-09-29T15:00:25Z / 2026-09-29 10:00:25 CDT: Clarifies search was limited to Santa Rosa Clerk records. NEXT: Ask for precise record series searched and any County Judge/coroner custody or disposition trail; cross-check State Archives and state-attorney holdings. COE-RC12-003 / Form 4494 — Milton Fire Department STATUS: Negative holdings response Received: October 1 administrative response. Missing: Incident/run/dispatch records and any disposal or transfer documentation. 2026-09-26T01:56:56Z / 2026-09-25 20:56:56 CDT: Web-form acknowledgment. 2026-10-01T16:50:29Z / 2026-10-01 11:50:29 CDT: Department says requested records were discarded or lost before current staff. NEXT: Ask for existing disposition/transfer records; pursue city archives, mutual-aid departments and Ellison papers without asserting deliberate destruction. COE-RC12-004 — Santa Rosa County STATUS: Awaiting substantive response Received: Receipt only. Missing: Responsive county records or a substantive search result. 2026-09-26T02:30:30Z / 2026-09-25 21:30:30 CDT: Public-records web-form acknowledgment. NEXT: Follow up on acknowledged request; specify 1967 emergency, burial, property and county-administration records. COE-RC12-007 — Jay Volunteer Fire / Station 27 STATUS: Delivery unconfirmed Received: No agency response established. Missing: Confirmation that request reached the records custodian; any surviving response logs. 2026-09-28 / 2026-09-28 (time not established): Email failures and failed fax 12018669 recorded. 2026-10-01 / 2026-10-01 (time not established): Provider reports ringing without fax tone; not an agency reply. NEXT: Verify a working non-emergency records route before resubmission; do not classify this as agency silence after confirmed delivery. COE-RC12-008 — Florida Highway Patrol STATUS: Delivery blocked Received: No agency response established. Missing: Delivery and search outcome for assistance/dispatch records. 2026-09-26T03:49:55Z / 2026-09-25 22:49:55 CDT: Email rejection recorded. 2026-09-28 / 2026-09-28 (time not established): Tracker confirms no fax sent; no verified fax route. NEXT: Confirm current public-records intake route before resubmitting the existing request. COE-RC12-012 / Library ticket 19209169 — State Archives of Florida STATUS: Records received; investigation incomplete Received: Three original PDFs: S431 volume 32 (16 pages), S923 box 23 folder 7 (21), S1805 box 8 folder 6 (14). Missing: Referenced appendices I–X, full investigations, surrounding files and complete implementation trail. 2026-09-28 / 2026-09-28 (time not established): State Library web inquiry submitted at 21:55 Eastern, as quoted in routed message. 2026-09-29T13:04:59Z / 2026-09-29 08:04:59 CDT: State Library confirms forwarding to Archives. 2026-10-12T18:17:05Z / 2026-10-12 13:17:05 CDT: Archives supplies S431, S923 and S1805 scans. 2026-10-14 / 2026-10-14 (time not established): Three PDFs downloaded, preserved and published: 51 page images. 2026-10-14T19:57:08Z / 2026-10-14 14:57:08 CDT: Thank-you submitted and stored in Sent. 2026-10-14T19:57:13Z / 2026-10-14 14:57:13 CDT: Non-delivery notice: thank-you rejected five seconds later. NEXT: Prepare a narrowly indexed supplemental inquiry using appendices, names, dates and series references. Preserve thank-you failure; do not count it as delivered. COE-RC12-015 / FBI FOIPA 1759845-000 — Federal Bureau of Investigation STATUS: Closed: no responsive CRS records Received: Five-page final response; no historical investigative records. Missing: Any records outside the stated search scope; no destruction/transfer finding established. 2026-09-26T06:52:01Z / 2026-09-26 01:52:01 CDT: eFOIA request acknowledgment. 2026-10-05 / 2026-10-05 (time not established): Final response downloaded and hash verified; main and reference entity CRS search found no responsive records. NEXT: Review exact terms and search scope before deciding whether a targeted supplement or appeal is justified. No follow-up filed in this review. COE-RC12-016 — National Archives at Atlanta STATUS: Locating information / referral received Received: Reference guidance; no historical case file. Missing: A demonstrable federal case and its number, if one exists. 2026-09-26T06:57:59Z / 2026-09-26 01:57:59 CDT: Initial inquiry timestamp stored in Squawk. 2026-09-28T12:02:08Z / 2026-09-28 07:02:08 CDT: Reply explains federal court holdings and locating requirements. 2026-09-28 / 2026-09-28 (time not established): Research/Court Records web follow-up confirmed; quoted form time 15:41 Eastern. 2026-09-29T16:04:41Z / 2026-09-29 11:04:41 CDT: Explains case-number arrangement and suggests Pensacola U.S. District Court for possible name indexes. NEXT: First establish a federal filing through an index; do not assume the county inquest created a federal case or order broad paid docket research. COE-RC12-017 — UWF Archives / West Florida History Center STATUS: Delivery unconfirmed Received: No staff records response established. Missing: Confirmed delivery and collection/finding-aid search. 2026-09-28 / 2026-09-28 (time not established): Email rejected; fax 12019913 final status unconfirmed. 2026-10-01 / 2026-10-01 (time not established): Provider reports destination answered with a recording, not a fax tone. NEXT: Verify an alternate institutional reference form or receiving route; target local papers, photographs and responder collections. COE-RC12-018 / HCR 1954 — Florida Senate and House Clerk STATUS: Partial records received; supporting papers unresolved Received: House Journal pages 501, 512, 532, 585, 710, 780 and index 1553; supplied highlights retained. Missing: Introduced/enrolled resolution file, supporting correspondence and eyewitness material. 2026-09-26T06:58:58Z / 2026-09-26 01:58:58 CDT: Senate inquiry timestamp stored in Squawk. 2026-09-28T20:02:50Z / 2026-09-28 15:02:50 CDT: Senate refers to House because HCR 1954 originated there. 2026-09-30T17:43:50Z / 2026-09-30 12:43:50 CDT: House follow-up sent; historical sender differs from subsequently required archive identity. 2026-09-30T18:01:15Z / 2026-09-30 13:01:15 CDT: Corrected-sender replacement rejected. 2026-09-30T19:09:42Z / 2026-09-30 14:09:42 CDT: Emily Leto supplies seven-page PDF of House Journal entries and refers supporting-record inquiries to State Archives. 2026-10-14 / 2026-10-14 (time not established): Original September 30 reply and seven-page attachment recovered during reconciliation. NEXT: Preserve House delivery and pursue State Archives supporting papers; no duplicate initial request needed. Supersedes old tracker statement that no House acknowledgment existed. Library reference inquiry (no original COE number) — West Florida Public Libraries STATUS: Newspapers received; collection scope answered Received: 17 newspaper-page PDFs for July 17–21, 1967; originals preserved and published. Missing: Inquest originals are outside stated collection; other local reporting and family/history-center material remain leads. 2026-09-28 / 2026-09-28 (time not established): Library inquiry and successful fax recorded; email attempts also bounced. 2026-10-08T18:14:53Z / 2026-10-08 13:14:53 CDT: Margaritte Bass supplies 17 newspaper PDFs; reports no court/coroner/inquest records and refers to Santa Rosa Family History Center. 2026-10-09T06:27:09Z / 2026-10-09 01:27:09 CDT: Thank-you sent. 2026-10-09T06:27:35Z / 2026-10-09 01:27:35 CDT: Automatic out-of-office reply received. NEXT: Follow referral to Santa Rosa Family History Center; seek additional Milton reporting without treating the library response as countywide absence. 2026-NavyFOIA-012516 — Navy / Commander, Navy Installations Command STATUS: Awaiting substantive response Received: Acknowledgment and transfer only. Missing: Whiting rescue, medical, duty, dispatch and transport records or search disposition. 2026-09-26T05:30:47Z / 2026-09-26 00:30:47 CDT: Navy receipt, agency letter dated September 26. 2026-09-28T11:03:54Z / 2026-09-28 06:03:54 CDT: CNIC receipt. 2026-09-28T11:03:55Z / 2026-09-28 06:03:55 CDT: Transfer confirmation under same number. 2026-10-02T15:04:05Z / 2026-10-02 10:04:05 CDT: October 2 acknowledgment classifies requester as other-use; no records produced. NEXT: Follow up under existing control number with the special report’s Whiting/medical references and July 16–18 date window; request routing if a different Navy custodian holds them. PRR-2026-9634 — Florida Department of Transportation STATUS: Awaiting substantive response Received: Receipt only. Missing: Road Department camp, property, personnel, equipment, water and closure records. 2026-09-26T04:48:03Z / 2026-09-25 23:48:03 CDT: Request confirmation. NEXT: Follow up under existing reference; include both Camp 12 and Division of Corrections Road Prison 32 identifiers. 4608-2026 — Florida Department of Financial Services / State Fire Marshal STATUS: Awaiting substantive response Received: Receipt only. Missing: Jay fire investigation, camp inspections and September Live Oak test report. 2026-09-26T04:31:05Z / 2026-09-25 23:31:05 CDT: Receipt states search will begin. NEXT: Supplement locating details: Stevenson, Burkhart, McPherson, Knight; August 15 recommendations and September 7 test. GRR-2026-4761 — Florida Department of Law Enforcement STATUS: Awaiting substantive response; date discrepancy Received: Confirmation only; timing inconsistency retained. Missing: Substantive search result and authoritative request-created timestamp. 2026-09-26T04:28:05Z / 2026-09-25 23:28:05 CDT: Confirmation stored September 26, but message text says submitted September 28. NEXT: Ask agency to verify its request date and scope; do not silently choose one conflicting timestamp. PRR-2026-3953 — Santa Rosa County Sheriff STATUS: Closed: no responsive information Received: Negative-search administrative reply. Missing: Whether any separate historical morgue, dispatch or transferred records survive elsewhere. 2026-09-26T01:51:09Z / 2026-09-25 20:51:09 CDT: Acknowledgment; later response states request submitted September 25. 2026-09-29T14:51:18Z / 2026-09-29 09:51:18 CDT: Agency reports no responsive information and closes request. NEXT: Use report’s specific morgue deputy and body-custody references for a narrow scope/custody clarification if warranted; closure does not prove records never existed.

Date

Research snapshot: October 14, 2026

Reference collection

Crypt of Echoes

Cited record locations checked against available originals. Allegations distinguished from findings; no exhaustive human transcription or independent verification of every historical claim is asserted.

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