{
  "meta": {
    "as_of": "2026-10-14",
    "scope": "16 identified agency/reference tracks reconciled from preserved tracker, Squawk messages and available original emails. This is not a claim that every historic outbound attempt has been recovered. FOIA is used colloquially; tracks include federal FOIA, Florida public-records requests and library reference inquiries.",
    "time_policy": "Exact times below are stored correspondence timestamps, not guaranteed delivery times. Original email headers were checked for the recovered House response and Archives thank-you rejection. Dates without times remain day-level. September records contain a known FDLE date inconsistency. CDT is UTC−05:00 for these dates.",
    "privacy": "Public copy omits personal contact details, mailbox credentials, secure portal links and raw message identifiers. Original correspondence remains private.",
    "counts": {
      "Negative search": 1,
      "Negative holdings response": 1,
      "Awaiting substantive response": 5,
      "Delivery unconfirmed": 2,
      "Delivery blocked": 1,
      "Records received": 1,
      "Closed: no responsive CRS records": 1,
      "Locating information / referral received": 1,
      "Partial records received": 1,
      "Newspapers received": 1,
      "Closed: no responsive information": 1
    }
  },
  "requests": [
    {
      "reference": "COE-RC12-002",
      "office": "Santa Rosa Clerk of Court",
      "status": "Negative search; historical custody unresolved",
      "events": [
        {
          "utc": "2026-09-28",
          "central": "2026-09-28 (time not established)",
          "event": "Custodian follow-up fax 12021064 confirmed successful, one page.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        },
        {
          "utc": "2026-09-28T16:25:23Z",
          "central": "2026-09-28 11:25:23 CDT",
          "event": "Acknowledged: received and processing.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28T18:21:12Z",
          "central": "2026-09-28 13:21:12 CDT",
          "event": "Criminal and Civil search found nothing.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28T19:51:21Z",
          "central": "2026-09-28 14:51:21 CDT",
          "event": "Reply discusses absence of charges after deaths; this is not a finding that an inquest never existed.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-29T13:31:15Z",
          "central": "2026-09-29 08:31:15 CDT",
          "event": "Says this would be correct office if records existed; other custody not established.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-29T15:00:25Z",
          "central": "2026-09-29 10:00:25 CDT",
          "event": "Clarifies search was limited to Santa Rosa Clerk records.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Administrative replies; no historical inquest file.",
      "still_missing": "County Judge/coroner indexes, signed return, transcript, transfer or disposal records.",
      "next_action": "Ask for precise record series searched and any County Judge/coroner custody or disposition trail; cross-check State Archives and state-attorney holdings."
    },
    {
      "reference": "COE-RC12-003 / Form 4494",
      "office": "Milton Fire Department",
      "status": "Negative holdings response",
      "events": [
        {
          "utc": "2026-09-26T01:56:56Z",
          "central": "2026-09-25 20:56:56 CDT",
          "event": "Web-form acknowledgment.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-01T16:50:29Z",
          "central": "2026-10-01 11:50:29 CDT",
          "event": "Department says requested records were discarded or lost before current staff.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "October 1 administrative response.",
      "still_missing": "Incident/run/dispatch records and any disposal or transfer documentation.",
      "next_action": "Ask for existing disposition/transfer records; pursue city archives, mutual-aid departments and Ellison papers without asserting deliberate destruction."
    },
    {
      "reference": "COE-RC12-004",
      "office": "Santa Rosa County",
      "status": "Awaiting substantive response",
      "events": [
        {
          "utc": "2026-09-26T02:30:30Z",
          "central": "2026-09-25 21:30:30 CDT",
          "event": "Public-records web-form acknowledgment.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Receipt only.",
      "still_missing": "Responsive county records or a substantive search result.",
      "next_action": "Follow up on acknowledged request; specify 1967 emergency, burial, property and county-administration records."
    },
    {
      "reference": "COE-RC12-007",
      "office": "Jay Volunteer Fire / Station 27",
      "status": "Delivery unconfirmed",
      "events": [
        {
          "utc": "2026-09-28",
          "central": "2026-09-28 (time not established)",
          "event": "Email failures and failed fax 12018669 recorded.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        },
        {
          "utc": "2026-10-01",
          "central": "2026-10-01 (time not established)",
          "event": "Provider reports ringing without fax tone; not an agency reply.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        }
      ],
      "received": "No agency response established.",
      "still_missing": "Confirmation that request reached the records custodian; any surviving response logs.",
      "next_action": "Verify a working non-emergency records route before resubmission; do not classify this as agency silence after confirmed delivery."
    },
    {
      "reference": "COE-RC12-008",
      "office": "Florida Highway Patrol",
      "status": "Delivery blocked",
      "events": [
        {
          "utc": "2026-09-26T03:49:55Z",
          "central": "2026-09-25 22:49:55 CDT",
          "event": "Email rejection recorded.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28",
          "central": "2026-09-28 (time not established)",
          "event": "Tracker confirms no fax sent; no verified fax route.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        }
      ],
      "received": "No agency response established.",
      "still_missing": "Delivery and search outcome for assistance/dispatch records.",
      "next_action": "Confirm current public-records intake route before resubmitting the existing request."
    },
    {
      "reference": "COE-RC12-012 / Library ticket 19209169",
      "office": "State Archives of Florida",
      "status": "Records received; investigation incomplete",
      "events": [
        {
          "utc": "2026-09-28",
          "central": "2026-09-28 (time not established)",
          "event": "State Library web inquiry submitted at 21:55 Eastern, as quoted in routed message.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        },
        {
          "utc": "2026-09-29T13:04:59Z",
          "central": "2026-09-29 08:04:59 CDT",
          "event": "State Library confirms forwarding to Archives.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-12T18:17:05Z",
          "central": "2026-10-12 13:17:05 CDT",
          "event": "Archives supplies S431, S923 and S1805 scans.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-14",
          "central": "2026-10-14 (time not established)",
          "event": "Three PDFs downloaded, preserved and published: 51 page images.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        },
        {
          "utc": "2026-10-14T19:57:08Z",
          "central": "2026-10-14 14:57:08 CDT",
          "event": "Thank-you submitted and stored in Sent.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-14T19:57:13Z",
          "central": "2026-10-14 14:57:13 CDT",
          "event": "Non-delivery notice: thank-you rejected five seconds later.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Three original PDFs: S431 volume 32 (16 pages), S923 box 23 folder 7 (21), S1805 box 8 folder 6 (14).",
      "still_missing": "Referenced appendices I–X, full investigations, surrounding files and complete implementation trail.",
      "next_action": "Prepare a narrowly indexed supplemental inquiry using appendices, names, dates and series references. Preserve thank-you failure; do not count it as delivered."
    },
    {
      "reference": "COE-RC12-015 / FBI FOIPA 1759845-000",
      "office": "Federal Bureau of Investigation",
      "status": "Closed: no responsive CRS records",
      "events": [
        {
          "utc": "2026-09-26T06:52:01Z",
          "central": "2026-09-26 01:52:01 CDT",
          "event": "eFOIA request acknowledgment.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-05",
          "central": "2026-10-05 (time not established)",
          "event": "Final response downloaded and hash verified; main and reference entity CRS search found no responsive records.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        }
      ],
      "received": "Five-page final response; no historical investigative records.",
      "still_missing": "Any records outside the stated search scope; no destruction/transfer finding established.",
      "next_action": "Review exact terms and search scope before deciding whether a targeted supplement or appeal is justified. No follow-up filed in this review."
    },
    {
      "reference": "COE-RC12-016",
      "office": "National Archives at Atlanta",
      "status": "Locating information / referral received",
      "events": [
        {
          "utc": "2026-09-26T06:57:59Z",
          "central": "2026-09-26 01:57:59 CDT",
          "event": "Initial inquiry timestamp stored in Squawk.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28T12:02:08Z",
          "central": "2026-09-28 07:02:08 CDT",
          "event": "Reply explains federal court holdings and locating requirements.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28",
          "central": "2026-09-28 (time not established)",
          "event": "Research/Court Records web follow-up confirmed; quoted form time 15:41 Eastern.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        },
        {
          "utc": "2026-09-29T16:04:41Z",
          "central": "2026-09-29 11:04:41 CDT",
          "event": "Explains case-number arrangement and suggests Pensacola U.S. District Court for possible name indexes.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Reference guidance; no historical case file.",
      "still_missing": "A demonstrable federal case and its number, if one exists.",
      "next_action": "First establish a federal filing through an index; do not assume the county inquest created a federal case or order broad paid docket research."
    },
    {
      "reference": "COE-RC12-017",
      "office": "UWF Archives / West Florida History Center",
      "status": "Delivery unconfirmed",
      "events": [
        {
          "utc": "2026-09-28",
          "central": "2026-09-28 (time not established)",
          "event": "Email rejected; fax 12019913 final status unconfirmed.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        },
        {
          "utc": "2026-10-01",
          "central": "2026-10-01 (time not established)",
          "event": "Provider reports destination answered with a recording, not a fax tone.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        }
      ],
      "received": "No staff records response established.",
      "still_missing": "Confirmed delivery and collection/finding-aid search.",
      "next_action": "Verify an alternate institutional reference form or receiving route; target local papers, photographs and responder collections."
    },
    {
      "reference": "COE-RC12-018 / HCR 1954",
      "office": "Florida Senate and House Clerk",
      "status": "Partial records received; supporting papers unresolved",
      "events": [
        {
          "utc": "2026-09-26T06:58:58Z",
          "central": "2026-09-26 01:58:58 CDT",
          "event": "Senate inquiry timestamp stored in Squawk.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28T20:02:50Z",
          "central": "2026-09-28 15:02:50 CDT",
          "event": "Senate refers to House because HCR 1954 originated there.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-30T17:43:50Z",
          "central": "2026-09-30 12:43:50 CDT",
          "event": "House follow-up sent; historical sender differs from subsequently required archive identity.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-30T18:01:15Z",
          "central": "2026-09-30 13:01:15 CDT",
          "event": "Corrected-sender replacement rejected.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-30T19:09:42Z",
          "central": "2026-09-30 14:09:42 CDT",
          "event": "Emily Leto supplies seven-page PDF of House Journal entries and refers supporting-record inquiries to State Archives.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-14",
          "central": "2026-10-14 (time not established)",
          "event": "Original September 30 reply and seven-page attachment recovered during reconciliation.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        }
      ],
      "received": "House Journal pages 501, 512, 532, 585, 710, 780 and index 1553; supplied highlights retained.",
      "still_missing": "Introduced/enrolled resolution file, supporting correspondence and eyewitness material.",
      "next_action": "Preserve House delivery and pursue State Archives supporting papers; no duplicate initial request needed. Supersedes old tracker statement that no House acknowledgment existed."
    },
    {
      "reference": "Library reference inquiry (no original COE number)",
      "office": "West Florida Public Libraries",
      "status": "Newspapers received; collection scope answered",
      "events": [
        {
          "utc": "2026-09-28",
          "central": "2026-09-28 (time not established)",
          "event": "Library inquiry and successful fax recorded; email attempts also bounced.",
          "basis": "Preserved tracker / correspondence note; day-level precision"
        },
        {
          "utc": "2026-10-08T18:14:53Z",
          "central": "2026-10-08 13:14:53 CDT",
          "event": "Margaritte Bass supplies 17 newspaper PDFs; reports no court/coroner/inquest records and refers to Santa Rosa Family History Center.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-09T06:27:09Z",
          "central": "2026-10-09 01:27:09 CDT",
          "event": "Thank-you sent.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-09T06:27:35Z",
          "central": "2026-10-09 01:27:35 CDT",
          "event": "Automatic out-of-office reply received.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "17 newspaper-page PDFs for July 17–21, 1967; originals preserved and published.",
      "still_missing": "Inquest originals are outside stated collection; other local reporting and family/history-center material remain leads.",
      "next_action": "Follow referral to Santa Rosa Family History Center; seek additional Milton reporting without treating the library response as countywide absence."
    },
    {
      "reference": "2026-NavyFOIA-012516",
      "office": "Navy / Commander, Navy Installations Command",
      "status": "Awaiting substantive response",
      "events": [
        {
          "utc": "2026-09-26T05:30:47Z",
          "central": "2026-09-26 00:30:47 CDT",
          "event": "Navy receipt, agency letter dated September 26.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28T11:03:54Z",
          "central": "2026-09-28 06:03:54 CDT",
          "event": "CNIC receipt.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-28T11:03:55Z",
          "central": "2026-09-28 06:03:55 CDT",
          "event": "Transfer confirmation under same number.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-10-02T15:04:05Z",
          "central": "2026-10-02 10:04:05 CDT",
          "event": "October 2 acknowledgment classifies requester as other-use; no records produced.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Acknowledgment and transfer only.",
      "still_missing": "Whiting rescue, medical, duty, dispatch and transport records or search disposition.",
      "next_action": "Follow up under existing control number with the special report’s Whiting/medical references and July 16–18 date window; request routing if a different Navy custodian holds them."
    },
    {
      "reference": "PRR-2026-9634",
      "office": "Florida Department of Transportation",
      "status": "Awaiting substantive response",
      "events": [
        {
          "utc": "2026-09-26T04:48:03Z",
          "central": "2026-09-25 23:48:03 CDT",
          "event": "Request confirmation.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Receipt only.",
      "still_missing": "Road Department camp, property, personnel, equipment, water and closure records.",
      "next_action": "Follow up under existing reference; include both Camp 12 and Division of Corrections Road Prison 32 identifiers."
    },
    {
      "reference": "4608-2026",
      "office": "Florida Department of Financial Services / State Fire Marshal",
      "status": "Awaiting substantive response",
      "events": [
        {
          "utc": "2026-09-26T04:31:05Z",
          "central": "2026-09-25 23:31:05 CDT",
          "event": "Receipt states search will begin.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Receipt only.",
      "still_missing": "Jay fire investigation, camp inspections and September Live Oak test report.",
      "next_action": "Supplement locating details: Stevenson, Burkhart, McPherson, Knight; August 15 recommendations and September 7 test."
    },
    {
      "reference": "GRR-2026-4761",
      "office": "Florida Department of Law Enforcement",
      "status": "Awaiting substantive response; date discrepancy",
      "events": [
        {
          "utc": "2026-09-26T04:28:05Z",
          "central": "2026-09-25 23:28:05 CDT",
          "event": "Confirmation stored September 26, but message text says submitted September 28.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Confirmation only; timing inconsistency retained.",
      "still_missing": "Substantive search result and authoritative request-created timestamp.",
      "next_action": "Ask agency to verify its request date and scope; do not silently choose one conflicting timestamp."
    },
    {
      "reference": "PRR-2026-3953",
      "office": "Santa Rosa County Sheriff",
      "status": "Closed: no responsive information",
      "events": [
        {
          "utc": "2026-09-26T01:51:09Z",
          "central": "2026-09-25 20:51:09 CDT",
          "event": "Acknowledgment; later response states request submitted September 25.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        },
        {
          "utc": "2026-09-29T14:51:18Z",
          "central": "2026-09-29 09:51:18 CDT",
          "event": "Agency reports no responsive information and closes request.",
          "basis": "Squawk stored message timestamp; original Date header checked where preserved"
        }
      ],
      "received": "Negative-search administrative reply.",
      "still_missing": "Whether any separate historical morgue, dispatch or transferred records survive elsewhere.",
      "next_action": "Use report’s specific morgue deputy and body-custody references for a narrow scope/custody clarification if warranted; closure does not prove records never existed."
    }
  ]
}