Okaloosa County BOCC — December 6, 2016 — Request approval to begin contract negotiations for the EMS Medical — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 6, 2016 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval to begin contract negotiations for the EMS Medical Director DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Purchasing requests Board approval to begin negotiating contracts with Dr. Christopher Tanner, MD and Dr. Gary Wright, MD for EMS Medical Director. (RFQ PS 65-16) BACKGROUND & ANALYSIS: Public Safety staff requested that Purchasing assist them with the procurement of physicians for EMS Medical Director. A Request for Qualifications (RFQ) was advertised and a total of three (3) responses were received. Purchasing staff moderated an advertised Review Committee meeting and discussions progressed regarding the selection of two (2) physicians: Dr. Christopher Tanner, MD and Dr. Gary Wright, MD. An addendum was issued during the RFQ process. This addendum added family practice experience be included in the scope of requirements. An addendum acknowledgement is included within the bid packet. Dr. Gary Wright, MD included the acknowledgement form as requested, however, the notation on the form was not clear. Dr. Gary Wright, MD meets the requirement of family practice experience as defined in the addendum. Staff requests that the incorrect notation on the form be waived as a technicality. This request has been reviewed and approved by legal. Purchasing Manual - Section K Bid Invitation (1) (h) states that the Board has the authority to “waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.” Purchasing staff is requesting Board authorization to negotiate with both physicians as the highest ranked candidates with fully responsive submissions to the RFQ. The completed contracts will be brought back before the Board for approval. The EMS Medical Directors' duties include, but are not limited to: 1)consult in the planning of services for the review and design of emergency vehicles, equipment, supplies, distribution of resources, dispatching/911 procedures, personnel allocation, training, medical policy planning and development. 2)Establish minimum clinical competency measures and training standards for all clinical personnel in the EMS system. 3) Review and approve medical policies, procedures, field guidelines (protocols), and dispatching procedures to provide standards for patient care. 4) Consult and aid in the review of initial training of medical rescue personnel, including determination of quality of training and departmental certification criteria, establishment of local testing, retesting and departmental certification procedures. 5) Conduct medical competency testing for new clinical personnel and make recommendations for clearance to full duty, remediation, or denial of clearance to full duty. OPTIONS: Approve/Disapprove the authorization to begin contract negotiations with Dr. Christopher Tanner, MD and Dr. Gary Wright, MD for EMS Medical Director. RECOMMENDATION: Staff recommends approval to begin contract negotiations with Dr. Christopher Tanner, MD and Dr. Gary Wright, MD for EMS Medical Director. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator