Okaloosa County BOCC — November 3, 2015 — Final Payment - Polyegineering on Contract #C05-1165-WS — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 3, 2015 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Final Payment - Polyegineering on Contract #C05-1165-WS DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Okaloosa County Water & Sewer (OCWS) staff requests Board of County Commissioners (BCC) approval of a final payment, in the amount of $4,295.00, to Polyengineering Inc. on contract #C05-1165-WS. BACKGROUND: Via the qualifications-based selection process (form of bidding out professional services), OCWS entered into a contract with Polyengineering Inc. in 2005. This was a Master Services Agreement (MSA) in which individual task orders were issued on a project per project basis. Under this MSA, 127 task orders have been completed. Some of the bigger projects include Del Cerro II Well, 7th Special Forces Force Main, Duke Field Wastewater, gravity sewer rehabilitation, consumptive use permit applications & compliance, and paint & repair numerous water tanks. Of these 127 task orders, Task Order 121 is the last outstanding/open task order. The final invoice has been received on Task Order 121; therefore, it will end up being the final invoice/payment on the MSA as well. This particular invoice, for $4,295.00, is for Professional Engineering Services for the Camp Rudder Wastewater Project. This final invoice, along with other pertinent information, is attached for your review. Please note that Task Order 121 is a "not-to-exceed" task order, where the actual time and materials are billed up to a budget ceiling. Because of this, this final invoice shows a balance remaining of $39.00 that will not be paid. Minimal engineering services during construction remain for this project and are now assigned to Polyengineering Task Order 17 on Contract #C13-2067-WS. Moving forward into the future, OCWS staff went through the qualifications-based selection process (Bid #WS40-13). Polyengineering was awarded a new MSA (Contract #C13-2067-WS), along with 2 other engineering firms. Now that the final invoice has been received for task orders on the previous MSA, final payment is now due on the 2005 contract. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of a final payment, in the amount of $4,295.00, to Polyengineering Inc. on contract #C05-1165-WS. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator