Okaloosa County BOCC — May 17, 2016 — Coordination

CONTRACT & LEASE INTERNAL COORDINATION SHEET Purpose: E\OU&WV Zf ESCQ(O&‘D/ /%a}njr@fl&(mcé Date/Term: _| yéuc Jw 4 (1) yrar venewals 1. B’ GREATER THAN $50,000 - o over Life of Contr= Amount: Yr D 3 (4268, 2. [J GREATER THAN $25,000 Department: _ A4 /lfl)b/+ 3. [ $25.000 OR LESS Dept. Monitor Name: g)fl’\%fl //{A:‘mfi v Document has been reviewed and includes any attachments or exhibits. Confract/Lease Number: Tracking Number: i' l Q '{& Contractor/Lessee Name: 5(‘ b}gd. l(_’(‘ Elg\}gdf_)g (qufi) Grant Funded: YES___ NO_‘/ o Purchasing Review Proclire er)f requirements are met: f/{/%/m (/l //{/“ Dote:w/ b - L . A%/ S Purchcsmg Director or designee Risk Management Review County Attorney Review Date: %[ ’44/@/@ @»—W:\QCJ O l{.-"?fl'\a PVU\/ZJ"‘ ol fiM‘ flefi}(dl;ofe: L,g ‘ 9 ) /gg Afi)h\ G, ol Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager Melissa Weisser SRS e s s s e e e e T e T T ey S SR ES ] From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Friday, April 22, 2016 2:03 PM To: Melissa Weisser Ce: Lynn Hoshihara; Zan Fedorak Subject: RE: Contract Approval Elevator & Escalator Maintenance 06-16 The principal address in your draft does not align with the principal address on th f State’s website, ones in AL the other is in NJ — as such please verify the address. “ Kerry From: Melissa Weisser [mailto:mweisser@co.okaloosa.fl.us] Sent: Friday, April 22, 2016 2:19 PM To: Parsons, Kerry Cc: Lynn Hoshihara; Zan Fedorak Subject: FW: Contract Approval Elevator & Escalator Maintenance 06-16 Kerry, I spoke with Zan about what you might have been looking for as far as Schindler being certified in the State of Florida. Please look at the attached labeled Schindler. | think they are good-to-go. Melissa From: Melissa Weisser Sent: Friday, April 15, 2016 1:52 PM To: 'Parsons, Kerry' <KParsons@ngn-tally.com> Cc: Lynn Hoshihara <lhoshihara@co.okaloosa.fl.us>; Zan Fedorak <zfedorak@co.okaloosa.fl.us> Subject: FW: Contract Approval Elevator & Escalator Maintenance 06-16 Kerry, Attached are the changes you requested for the Elevator and Escalator Maintenance Contract. | looked through the documents | have and Schindler Elevator Corporation is the only name for the company | see. Do | need to ask them to register on the website you reference below? Thank you. Melissa From: Parsons, Kerry [mailto:KParsons@ngn-tally.com] Sent: Tuesday, April 12, 2016 1:25 PM To: Melissa Weisser <mweisser@co.okaloosa.fl.us> Cc: Lynn Hoshihara <lhoshihara@co.okaloosa.fl.us>; Zan Fedorak <zfedorak@co.okaloosa.fl.us> Subject: RE: Contract Approval Elevator & Escalator Maintenance 06-16 Hey Melissa: Please see my attached revisions and written notes. Going forward, if you could send this in a WORD document, it will save us both a lot of time on review — you’ll see what | mean when you open the document. Also, you will notice my first comment in the document is are they certified to do business in the state of Florida. What | mean by this comment is have they registered as a foreign corporation with the State of Florida’s Department of States 1 Division on Corporations? If so, is the name in the contract the correct name? {was unable to find them on the Division of Corporation’s website. Let me know if you have any questions. Have a good day! Kerry From: Melissa Weisser [mailto:mweisser@co.okaloosa.fl.us] Sent: Thursday, April 07, 2016 11:43 AM To: Lynn Hoshihara; Parsons, Kerry Subject: Contract Approval Elevator & Escalator Maintenance 06-16 Good morning, Please approve the contract for Elevator and Escalator Maintenance RFB AP 06-16. All of the pertinent information for your approval is attached. Thank you! Respectfully, Melissa Weisser Purchasing Specialist Okaloosa County Purchasing Department B479A Old Bethel Road Crestview, Florida 32536 = (850) 689-5960 Fax: 850-689-5970 mweisser@co.okaloosa.fl.us Please note: Due to Florida’s very broad public re