Okaloosa County BOCC — May 17, 2016 — Coordination — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Purpose: E\OU&WV Zf ESCQ(O&‘D/ /%a}njr@fl&(mcé Date/Term: _| yéuc Jw 4 (1) yrar venewals 1. B’ GREATER THAN $50,000 - o over Life of Contr= Amount: Yr D 3 (4268, 2. [J GREATER THAN $25,000 Department: _ A4 /lfl)b/+ 3. [ $25.000 OR LESS Dept. Monitor Name: g)fl’\%fl //{A:‘mfi v Document has been reviewed and includes any attachments or exhibits. Confract/Lease Number: Tracking Number: i' l Q '{& Contractor/Lessee Name: 5(‘ b}gd. l(_’(‘ Elg\}gdf_)g (qufi) Grant Funded: YES___ NO_‘/ o Purchasing Review Proclire er)f requirements are met: f/{/%/m (/l //{/“ Dote:w/ b - L . A%/ S Purchcsmg Director or designee Risk Management Review County Attorney Review Date: %[ ’44/@/@ @»—W:\QCJ O l{.-"?fl'\a PVU\/ZJ"‘ ol fiM‘ flefi}(dl;ofe: L,g ‘ 9 ) /gg Afi)h\ G, ol Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager Melissa Weisser SRS e s s s e e e e T e T T ey S SR ES ] From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Friday, April 22, 2016 2:03 PM To: Melissa Weisser Ce: Lynn Hoshihara; Zan Fedorak Subject: RE: Contract Approval Elevator & Escalator Maintenance 06-16 The principal address in your draft does not align with the principal address on th f State’s website, ones in AL the other is in NJ — as such please verify the address. “ Kerry From: Melissa Weisser [mailto:mweisser@co.okaloosa.fl.us] Sent: Friday, April 22, 2016 2:19 PM To: Parsons, Kerry Cc: Lynn Hoshihara; Zan Fedorak Subject: FW: Contract Approval Elevator & Escalator Maintenance 06-16 Kerry, I spoke with Zan about what you might have been looking for as far as Schindler being certified in the State of Florida. Please look at the attached labeled Schindler. | think they are good-to-go. Melissa From: Melissa Weisser Sent: Friday, April 15, 2016 1:52 PM To: 'Parsons, Kerry' <KParsons@ngn-tally.com> Cc: Lynn Hoshihara <lhoshihara@co.okaloosa.fl.us>; Zan Fedorak <zfedorak@co.okaloosa.fl.us> Subject: FW: Contract Approval Elevator & Escalator Maintenance 06-16 Kerry, Attached are the changes you requested for the Elevator and Escalator Maintenance Contract. | looked through the documents | have and Schindler Elevator Corporation is the only name for the company | see. Do | need to ask them to register on the website you reference below? Thank you. Melissa From: Parsons, Kerry [mailto:KParsons@ngn-tally.com] Sent: Tuesday, April 12, 2016 1:25 PM To: Melissa Weisser <mweisser@co.okaloosa.fl.us> Cc: Lynn Hoshihara <lhoshihara@co.okaloosa.fl.us>; Zan Fedorak <zfedorak@co.okaloosa.fl.us> Subject: RE: Contract Approval Elevator & Escalator Maintenance 06-16 Hey Melissa: Please see my attached revisions and written notes. Going forward, if you could send this in a WORD document, it will save us both a lot of time on review — you’ll see what | mean when you open the document. Also, you will notice my first comment in the document is are they certified to do business in the state of Florida. What | mean by this comment is have they registered as a foreign corporation with the State of Florida’s Department of States 1 Division on Corporations? If so, is the name in the contract the correct name? {was unable to find them on the Division of Corporation’s website. Let me know if you have any questions. Have a good day! Kerry From: Melissa Weisser [mailto:mweisser@co.okaloosa.fl.us] Sent: Thursday, April 07, 2016 11:43 AM To: Lynn Hoshihara; Parsons, Kerry Subject: Contract Approval Elevator & Escalator Maintenance 06-16 Good morning, Please approve the contract for Elevator and Escalator Maintenance RFB AP 06-16. All of the pertinent information for your approval is attached. Thank you! Respectfully, Melissa Weisser Purchasing Specialist Okaloosa County Purchasing Department B479A Old Bethel Road Crestview, Florida 32536 = (850) 689-5960 Fax: 850-689-5970 mweisser@co.okaloosa.fl.us Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and medijo upon request. Therefore, this e-mail communication, including your email oddress, may be subject to public disclosure and public record retention requirements.