Okaloosa County BOCC — May 3, 2016 — sole source gearbox 04222016

SOLE SOURCE PURCHASE DATA SHEET Date: 04/046/2014__ PR No.: Requestor: Darren L. Alford___Phone No.: 651-7133 Department/Division: _Water & Sewer ltem Description: Cyclo Gear box for the APWRF centrifuge D5LLC30CHP-0880 Requesting Department's Suggested Vendor: ANDRITZ Separation Inc. Vendor's Address: 2721 Mine and Mill Road, Lakeland, FL 33801 Vendor's Telephone No.: 727-389-5462 Point of Contact:_Matthew Stuart Sole Source Justification: For repair of the old Gear box. See Attached Justification AW/EET) 4/ 12/ 2010 W 2.% 2 l Requesting De&}flmem Director Signature Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Commentis: NA o Signéfure 3’ Buyer Who Reviewed Date Purchasing Services Coordinator Comments: NA 4 Purchasiné Services Coordinator Signature Date PURCHASING MANUAL - SOLE SOURCE DETERMINATION Comments: ? 4 : /.r (V¥ mejlflo\{\ftua&!l 4’\)D’P\—‘2 Approve: 2!— Disapprove: Amount of Purchase: Date: St 2 ) Purch Director Signature Date OKALOOSA COUNTY WATER & SEWER STATE OF FLORIDA April 5,2016 Sole source justification for repair of ANDRITZ centrifuge Cyclo Gearbox Okaloosa County Water & Sewer (OCWS) recently submitted emergency purchase orders for the repair of the Centrifuge located at Arbennie Pritchett Water Reclamation Facility. (APWRF) This emergency P.O. was for the purchase of a new gear box. The purchase of a new gear box was decided upon by internal management coordination over the repair of the old gearbox due to the time and turn-around. Getting the centrifuge back on-line as soon as possible was paramount due to the centrifuge being a single point of failure for the APWRF. The centrifuge is now back on-line and operating efficiently. Through extensive coordination with ANDRITZ representatives and OCWS management, it has been determined that looking forward, with best management practices in solving future occurrences as it relates to extended downtimes due to centrifuge failure, to have in our spare parts inventory a complete rebuild assembly for the centrifuge. This would entail a new or rebuilt gearbox, scroll conveyor (requesting on separate sole source) and front and rear end bearing assemblies. The APWRF centrifuge is a high-tech precision machine manufactured by ANDRITZ Separation, Inc. and only parts manufactured by ANDRITZ are compatible. ANDRITZ has provided a high end quote for the repair of the old gear box of $34,500.00. It is highly possible that the repair would come in at a significantly lower rate, but that can’t be determined until it has been evaluated at the ANDRITZ repair factory. OCWS recommends moving forward with this sole sourced repair of the Cyclo gearbox. This will give OCWS a ‘like new’ gearbox to have in inventory as part of a complete rebuild assembly which will allow us to better manage and repair any centrifuge downtimes which may occur in the future. 250 Roberts Blvd. - FORT WALTON BEACH, FLORIDA 32547 - (850) 651-7133 FAX (850) 6517593