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Preserved among the February 16, 2016 Okaloosa County Board of County Commissioners meeting materials (IQM2 meeting 1322). The date shown is the verified meeting context, not an independently established creation date for every attachment. The download catalog used March 1, 2016; the meeting date was corrected using the agenda/minutes heading and matching source filename.
- Original publication
- Final Pay Packet
- Date
- February 16, 2016
- Publisher
- Okaloosa County Board of County Commissioners
- Where to find it
- 24
- Reference collection
- Okaloosa County Board of County Commissioners (IQM2 public portal)
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Final Pay Packet — extracted reading text
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I
I
CONTRACT CLOSE-OUT CHECKLIST
(To Be Prepared by the Purchasing Services Coordinator)
DATE: January 27, 2016
TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office
SUBJECT: Contract No. Cl5-2267-WS
MANAGING DEPARTMENT: Corrections
CONTRACTOR'S NAME: Willo Products, Inc.
PROJECT TITLE: Replacement of Door Controls
The attached has met the final payment contract requirement In subject contract.
Yes No
l. Final Invoice ~ D
2. Completed Contract/Lease Payment Approval Form ~ D
3. Close-Out Documents Yes No N/A
a. Signed Release of Lien D D ~
b. Proof of Completion Advertisement D D ~
c. Certificate of Insurance D D ~
d. Consent of Surety to Final Payment D D ~
e. Proof of Performance/Payment Bond D D ~
Continuation 12 Months Following
Final Payment
Yes No
4. Agenda Request ~ D
5. Remarks
DATE
I
l'
1
l
I
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: February 16, 2016
TO: Honorable Chairman and Members of the Board
FROM: Stefan Vaughn
SUBJECT: Final Payment to Willo Products, Inc. for Contract# C15-2267-COR
DEPARTMENT: Corrections
BCC DISTRICT: ALL
STATEMENT OF ISSUE: Request approval of final payment to Willo Products Company,
Inc. for Contract No. C15-2267-COR, in the amount of $75,760.00.
BACKGROUND: On April 30, 2014, several door control, video, and intercom systems
were damaged at the Department of Corrections during a severe lightning storm. Claims
for the damage were filed through FEMA, FDEM, and the County's insurance provider
(Disaster Event PW 327). On December 16, 2014, the Board awarded the contract for
necessary repairs to Willo Products Company, Inc., in the amount of $188,194.00. This
contract was later amended by the Board on January 20, 2015, at the Department's
request, to $195,486.00, in order to accept a more inclusive alternate bid. Okaloosa County
summarily received $68, 771. 77 from Vericlaim, Inc., on September 22, 2015, for associated
insurance claims. During October 2015, the vendor began installation and a progress
payment was made on November 12, 2015, in the amount of $119,726.00 (Invoice#
0021802-IN). Final installation of the hardware was completed on December 4, 2015.
Invoice# 0021881-IN, in the amount of $75,760.00, reflects the final payment for contracted
services. Additional reimbursements are anticipated from related claims upon final
payment.
OPTIONS: Approve or Disapprove.
RECOMMENDATIONS: Approve final payment to Willo Products Company, Inc. for
Contract No. C15-2267-COR, in the amount of $75,760.00.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, County Administrator
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