Okaloosa County BOCC — February 16, 2016 — Final Payment to Willo Products, Inc. for Contract# C15-2267-COR — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 16, 2016 TO: Honorable Chairman and Members of the Board FROM: Stefan Vaughn SUBJECT: Final Payment to Willo Products, Inc. for Contract# C15-2267-COR DEPARTMENT: Corrections BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of final payment to Willo Products Company, Inc. for Contract No. C15-2267-COR, in the amount of $75,760.00. BACKGROUND: On April 30, 2014, several door control, video, and intercom systems were damaged at the Department of Corrections during a severe lightning storm. Claims for the damage were filed through FEMA, FDEM, and the County’s insurance provider (Disaster Event PW 327). On December 16, 2014, the Board awarded the contract for necessary repairs to Willo Products Company, Inc., in the amount of $188,194.00. This contract was later amended by the Board on January 20, 2015, at the Department’s request, to $195,486.00, in order to accept a more inclusive alternate bid. Okaloosa County summarily received $68,771.77 from Vericlaim, Inc., on September 22, 2015, for associated insurance claims. During October 2015, the vendor began installation and a progress payment was made on November 12, 2015, in the amount of $119,726.00 (Invoice # 0021802-IN). Final installation of the hardware was completed on December 4, 2015. Invoice# 0021881-IN, in the amount of $75,760.00, reflects the final payment for contracted services. Additional reimbursements are anticipated from related claims upon final payment. OPTIONS: Approve or Disapprove. RECOMMENDATIONS: Approve final payment to Willo Products Company, Inc. for Contract No. C15-2267-COR, in the amount of $75,760.00. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator