Okaloosa County BOCC — February 16, 2016 — Final Pay Packet — reading text

I I CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Purchasing Services Coordinator) DATE: January 27, 2016 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: Contract No. Cl5-2267-WS MANAGING DEPARTMENT: Corrections CONTRACTOR'S NAME: Willo Products, Inc. PROJECT TITLE: Replacement of Door Controls The attached has met the final payment contract requirement In subject contract. Yes No l. Final Invoice ~ D 2. Completed Contract/Lease Payment Approval Form ~ D 3. Close-Out Documents Yes No N/A a. Signed Release of Lien D D ~ b. Proof of Completion Advertisement D D ~ c. Certificate of Insurance D D ~ d. Consent of Surety to Final Payment D D ~ e. Proof of Performance/Payment Bond D D ~ Continuation 12 Months Following Final Payment Yes No 4. Agenda Request ~ D 5. Remarks DATE I l' 1 l I  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 16, 2016 TO: Honorable Chairman and Members of the Board FROM: Stefan Vaughn SUBJECT: Final Payment to Willo Products, Inc. for Contract# C15-2267-COR DEPARTMENT: Corrections BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of final payment to Willo Products Company, Inc. for Contract No. C15-2267-COR, in the amount of $75,760.00. BACKGROUND: On April 30, 2014, several door control, video, and intercom systems were damaged at the Department of Corrections during a severe lightning storm. Claims for the damage were filed through FEMA, FDEM, and the County's insurance provider (Disaster Event PW 327). On December 16, 2014, the Board awarded the contract for necessary repairs to Willo Products Company, Inc., in the amount of $188,194.00. This contract was later amended by the Board on January 20, 2015, at the Department's request, to $195,486.00, in order to accept a more inclusive alternate bid. Okaloosa County summarily received $68, 771. 77 from Vericlaim, Inc., on September 22, 2015, for associated insurance claims. During October 2015, the vendor began installation and a progress payment was made on November 12, 2015, in the amount of $119,726.00 (Invoice# 0021802-IN). Final installation of the hardware was completed on December 4, 2015. Invoice# 0021881-IN, in the amount of $75,760.00, reflects the final payment for contracted services. Additional reimbursements are anticipated from related claims upon final payment. OPTIONS: Approve or Disapprove. RECOMMENDATIONS: Approve final payment to Willo Products Company, Inc. for Contract No. C15-2267-COR, in the amount of $75,760.00. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator  Department of Corrections State of Florida Date: December 17, 2015 To: Okaloosa County Finance Department, Okaloosa County Conlract and Grants Department, Okaloosa County Purchasing Department From: Paul A Lawson, c/.J if! /) -~ I l:uJl(.r/G I lh Re: Delegation of Authority to sign This is to notify you that Major Stefan W. Vaughn has the authority to sign and approve contract payments, travel and travel reconciliation, payroll, and any other document requiring my signature from December 18, 2015 until December 31, 2015. 1200 James Lee Boulevard, East, Crestview, FL 32539-3114 l (850) 689-5690/Fnx (850) 689-5092 f i . ' Page: Invoice WlLLO PRODUCTS C~MPANY,INC. 714 WILLO INDUSTR~L DRIVE SE DECATUR, AL 35601 (256) 353-7161 Salesperson: NULL Tax Schedule: 000000000 Okaloosa County JaN 1200 East James Lee Blvd Crestview, FL 32539 CUstamer Number: 00-0005157 CustomerP.O.: C15-2267-COR Ship VIA: Contact: Terms: DUE UPON RECEIPT Item Code Descriptlan UM Quantity Amount 129 Job Billing EACH 1.000 75,760.00 75,760.00 Final invoice for project Installation of IC & CC Net Invoice: 75,760.,00 THANKvou- Freight: 0.00 WE APPRECIATE YOUR BUSINESS Sales Tax 0.00 Invoice Tolal: --...,.,-5-,760-.00- I i !  211, 123,828.00 SWORN STATEMENT IN PROOF OF LOSS AMR-38901; AMP7524561-DO; MSP-12290-03; TO CPP9853576:-.113 S~--:~-,--.,..,,..,,_..,..,.,,.._...,.,..~~~- Amount of Policy al Time of Lon Certain Underwritelli at Lloyd's. London: and Indian Harbor J!lo/lcy Nuder McDuff Underwriters, Inc. Ins Co.; and QBE Specialty Ins. Co.; and S1e1df1st Ins. Co. CJW File 4124702 Agency At INSURANCE COMPANY Agency At Daytona Beach, Fl Ag1nl ay me asooe 1na1C1ea Pbilcy ot insurance 9&J iiilred Okaloosa County Lightning 1g1inst loss by upon lhe property dBScribed according lo the terms and condilions or said policy and al forms, endors.m11nts, tnnsfers and asslgnmtlflfs attached thlITTllu. Time and Origin: A Lightning loss occurred 1boul o'clock M.. on lhe ~ day of April 2~ The cause and origin of said loss were: Thunderstorm~~~~~~~---~~~~~~~~--~ Property Involved In Claim: Security system - 1200 E. James Lee Blvd., Crestview, Fl 32539 Occupancy: The building described, nr ecintllining the property deecribecl, was occupied at the time of loss as follows, and fol' no other purpose f whatem: Correctional Facility Titla and Interest: Al the time of th• loss thll interest of your insured in the property described therein was_o_wn __e_r____________ - - - - - - - - - - - - - - - - - - - - - - - No olher person or entity hid any inleresl therein or incumbrance thereon, except: None Kno'Ml I C'-'tges: Since the above policy was Issued there has been no change In title, use or possession af said property except: None Known The Total Insurance coVBring the described property including this policy and •II other policies (whether valid or not). binders or agreements to was at time or loss ______________ • _•• _•• ------- ____ •••• ________ •• .,. ... s 21,000,000.00 Full Replacement Cost of said property al time of loss $._Nl_A ________ Full Cost of Repair or Replacement •. _-·--···----_. ___ -----_._ •• _---·--··_ ...•• ····---- ••••••• , s 194,049.37 Applicable Depreciation $ (75 277 60 0 Actulll Cash Value Loss 0 Replacement Cost Loss s 118,771.77 Less deductlbles and/or participation by the inswed - . _......... _ ...... ,. ••• _.............. ___ - . _. !!!I AcbJal CHh Value Loss 0 Replacement Cost Loss s 68.771.77 ~plemere Claim, to be tied In acoordanoa with the terms and condlllons of the Repl1cemenl Cost Coverage Within days from date of loss will not exceed •• - ••••• - -· ........... ··--·-··· --- •• ,, ---·-· -- ----- ---- --- -·· •••••