Okaloosa County BOCC — September 15, 2015 — Aug. 6, 2015 budget workshop

August 6, 2015 Budget Workshop A Dbudget workshop to review the Fiscal Year 2015-16 Budget was called to order at 1:00 p.m. at the Okaloosa County Courthouse in Crestview. Members present were Nathan D. Boyles, Chairman; Charles K. Windes, Jr., Vice Chairman; Wayne Harris; Carolyn Ketchel; and Trey Goodwin. Also present were Gary J. Stanford, Finance Director, Clerk's Office; John Hofstad, County Administrator; and Greg Stewart, County Attorney. Updates From Previous Workshop Mr. Hofstad stated he has pulled together the numbers regarding administrative staff for the County Administrator’'s Office in North County and we are looking at $41,000 to $43,000. He referred to the presentation by the Risk Manager and said staff continues to work on the issue of a stipend for health insurance. Mr. Hofstad said he believes they will have a plan to use a flexible spending account as an alternative but he does not yet know the savings until after the employees choose their health insurance options. With regard to OCT funding, he stated he continues to work with the County Attorney on this item. Lastly, Mr. Hofstad stated the Board directed staff to work on the issue of providing an additional $100,000 to the Sheriff’s Office for beach safety during the summer months. He advised they will work with the coastal cities to see if they will contribute and will see if tourist development funds may be used as well. Public Works Budgets Mr. Jason Autrey, Public Works Director, stated the budgets for the Public Works Department are broken into divisions. He said it was necessary to identify expenditures for each penny of the gas tax. Mr. Autrey pointed out to the Board it will be difficult to make a comparison of the proposed budget with current year because of the changes which have been made. He added these changes were made to comply with audit findings. Mr. Hofstad advised the overall budget of $48 Million is for the Public Works Department divisions, as well as Facilities Maintenance and Fleet. August 6, 2015 -1- Minute Book 73, Page 152 Okaloosa County Board of County Commissioners Road & Bridge Division Mr. Autrey listed major accomplishments for the past year. He stated many of their actions are reactionary rather than proactive. Mr. Autrey identified the mission of the Public Works Department as providing transportation and infrastructure services to residents and visitors. He described the program as road construction and maintenance, resurfacing and asphalt using millings to stabilize, use of open graded hot mix paving, and bridge construction. Mr. Hofstad reported that one of the department’s submissions to ORAC (Okaloosa RESTORE Advisory Committee) has made it through the initial round of cuts. Mr. Autrey confirmed that he did make a presentation to ORAC in May and when it comes back from ORAC, it will go to the Board for consideration. Mr. Autrey completed his presentation for this division by examining the performance measures. He told the Board of the transportation quandary which 1s an increasing demand on the transportation system, declining revenues from traditional sources, and increasing costs for materials and labors. County Transportation Trust Fund (CTTF) Mr. Autrey stated they were tasked with detailing the expenditures for each penny of gas tax revenue. He said there are five functions associated with CTTF: engineering & administration, road maintenance, traffic engineering & operations, stormwater, and construction. Upon inquiry by Mr. Boyles, Mr. Autrey stated he 1s requesting one additional position not only because he needs it but to comply with the audit findings. Mr. Autrey stated the bottom line is there is a 5% increase in the CTTF. He also listed new vehicle and equipment needs. Traffic Division Mr. BAutrey stated he 1is proud of the Traffic Division, adding the State often calls Dr. Randy Showers to ask for advice. He identified the revenue sources for this division and said there are no incr