Okaloosa County BOCC — February 3, 2015 — 2015-02-03 SMP Resolution — reading text

RESOLUTION NO. 2015-__ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, ADOPTING THE STRATEGIC MARKETING PLAN-REVISED FOR FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Tourist Development Operations and Procedures Manual (the “Manual”) requires the adoption of a Tourist Development Strategic Marketing Plan (the “Plan”) as a component of each annual budget submitted by the Tourist Development Department (the “TDD”); and WHEREAS, on August 19, 2014, the Board of County Commissioners (the “Board”) approved the Plan, which set forth the proposed marketing and promotional activities and expenditures to be performed by the TDD during Fiscal Year 2014-2015; and WHEREAS, the Tourist Development Council at its January 22, 2015 meeting reviewed the Plan and voted unanimously to recommend approval of certain changes; and WHEREAS, the Board finds that adopting the revised Plan, which sets forth the revised marketing and promotional activities and expenditures for Fiscal Year 2014-2015 is in the public interest and is consistent with the requirements of the Manual. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: SECTION 1: RECITALS The recitals set forth above are true and correct and are incorporated into this Resolution. SECTION 2: ADOPTION OF THE TOURIST DEVELOPMENT MARKETING PLAN A. The Board hereby adopts the attached revised Plan, which sets forth the revised marketing and promotional activities and expenditures for Fiscal Year 2014-2015. B. The expenditures provided in the revised Plan constitute only a general allocation of projected revenues between the general tasks outlined therein and do not constitute the authorization for the expenditure of those funds. All such expenditures must be authorized pursuant to established County policies codified in Sections D.400 and E.600 of the Manual. SECTION 3: EFFECTIVE DATE This resolution shall become effective immediately upon adoption by the Board of County Commissioners and shall govern all expenditures for marketing and promotion for Fiscal Year 2014-2015. DULY ADOPTED THIS 3rd DAY OF FEBRUARY, 2015. BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA (SEAL) By: Nathan D. Boyles Chairman ATTEST: By: J.D. Peacock, II Clerk of Circuit Court APPROVED AS TO FORM AND CORRECTNESS: By: Gregory T. Stewart County Attorney  FY 2014-15 Strategic Marketing Plan (Revised) TDC 01/22/15 ~ BCC 02/03/15  FY15 CONSOLIDATED STRATEGIC MARKETING PLAN Activity Dollars Dollars Promotional Items & Collateral (Trade Shows, Sales Calls, Film Visitor Center, ECCC, & Other) $83,370 $83,370 Local Event Promotional Activities $4,700 $4,700 Trade Show Fees $65,655 $65,655 Advertising Agency (Base Services & Travel) $465,000 $465,000 Advertising Agency (Media Planning & Purchasing) $100,000 $100,000 Website Development & Maintenance $82,500 $82,500 Familiarization Tours, Press Visits $70,400 $70,400 Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, $1,914,775 $1,913,967 Groups, Meetings/Conventions Campaign Production $200,000 $200,000 Special Events (Application Funding & Direct Advertising) $225,000 $210,000 Airport, Welcome Center, & Publication Advertising $11,210 $11,210 Promotional Reserve $100,000 $100,808 Destin to Fish Television Show Production $0 $73,800 $3,322,610 $3,381,410 TDC 01/22/15 ~ BCC 02/03/15  FY15 LEISURE Media Placement Opportunity Impressions Campaign Dollars Dollars T.O. Official VF Visitor’s Guide FP4C: Jan 2015 with e-book inclusion 600,000 Spring, $15,956 $15,956 147 Summer, Fall Beaches, Resorts & Parks FP4C: Dec 2014 – Jul 2015 400,000 Spring, $6,020 $6,020 147 Summer, Fall Life’s A Beach FP4C: Sep Oct 2014 – Oct Sep 2015 500,000 Spring, $9,925 $9,925 147 Summer, Fall Coastal Living FP4C: Nov 2014 and Visit Florida Feb & Apr – 1,407,969 Spring, $72,000 $24,000 147 includes bonus advertorial, leads, online travel deal Summer, features, e-newsletters with leads, mini co-op in Mar Christmas & May 2015 issues, e-version with links Southern Living HP4C: Jan and Mar 2015 – includes RSC for leads 4,150,000 Spring, $90,262 $90,262 147 Summer Better Homes & Gardens, HP4C: Feb and March 2015 – Visit South – includes 1,000,000 Spring, $27,115 $27,115 147 EveryDay with Rachel Ray, advertorial, SM and lead generation Summer More, Family Circle Better Homes & Gardens, HP4C: Jun and July 2015 – 2,500 leads guaranteed 300,000 Summer, Fall $13,950 $13,950 147 EveryDay with Rachel Ray, and lead generation More Collinson Media: FP4C: Visit Florida – Out-Of-State – Feb 2015 – 8,500,000 Spring, $25,000 $0 147 Newspaper Insert includes 4,000 leads and digital impressions Summer Collinson Media: FP4C: Visit Florida – America’s Best Vacations – Apr 8,500,000 Spring, $25,000 $25,000 147 Newpaper Insert 2015 – includes 4,000 leads and digital impressions Summer Collinson Media: HP4C: Visit Florida – Fall 2014, Oct 14 – includes 8,530,000 Fall $20,000 $20,000 147 Newspaper Insert 4,000 leads and digital impressions. Also includes HP4C Co-op print and Atlanta e-blast Escape to Southeast FP4C: Jan 2015 – Escape to SE Travel Guide - includes 250,000 Spring, $3,400 $3,400 147 lead generation Summer, Fall Texas Monthly HP4C: Mar, May (Visit Florida) & Aug 2015 – includes 919,053 Spring, $27,984 $27,984 147 advertorial, digital and lead generation Summer, Fall Atlanta Magazine HP4C: Dec 2014, Mar & Sept 2015 – 100% Visit 202,155 Spring, $8,067 $8,067 147 Florida – includes advertorial and digital Summer, Fall Canadian Traveller FP4C: Visit Florida 2015 Canadian Guide – Jan, 2015 1,520,000 Snowbirds $26,100 $21,175 147 & FP4C: Canadian Traveller Fall Guide – Aug 2015 plus 12x e-newsletters, 6x online articles with 2x Social Media pushes, sweepstakes (print, online, e- blast promotion) and 4+ page Destination Feature of the Week in CT TRAVEL INDUSTRY publication Dreamscapes 2/3P4C: Visit Florida Fall/Winter (10/22/14) & 212,000 Snowbirds $7,900 $7,900 147 Winter (11/26/14) – includes editorial features Crossings FP4C: Visit Florida Fall/Winter (10/10/14) – includes 150,000 Snowbirds $4,500 $4,500 147 editorial feature Toronto Life FP4C: Visit Florida – Escape to the South – Jan 2015 – 89,082 Snowbirds $11,387 $11,387 147 includes e-version International Travel Guide HP4C: Visit Florida – Jan 2015 – includes e-version 74,925 Spring, $6,110 $4,775 147 and video links Summer, Fall, Snowbirds Fishing Guide Official State Fishing Guide 165,000 Spring, $0 $10,800 147 Summer, Fall TDC 01/22/15 ~ BCC 02/03/15  FY15 LEISURE Media Placement Opportunity Impressions Campaign Dollars Dollars T.O. National Cable Estimated 380x :30 & :15 spots: Weather Channel & 41,489,000 Spring, $270,000 $375,000 148 Cooking Channel Travel Channel Summer, Fall Bill Dance TV TV segments, FB, banner ads, endorsement & usage 8,475,000 Spring, $55,000 $55,000 148 Summer, Fall Destination Network TV :30 & :15 spots: 28 weeks 12,261,000 Spring, $42,500 $42,500 148 Summer, Fall Satellite Radio Estimated 852x :30 spots, 17 weeks 23,316,000 Spring, Fall, $38,250 $38,250 148 Christmas Spot Market Radio Brand & Promotional Radio, 12 weeks 22,099,060 Spring, $113,000 $113,000 148 Summer, Fall,