Okaloosa County School Board — Regular Meeting, August 24, 2020 — reading text

increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective August 25, 2020. The contract is used on an as needed basis. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities Planning, Custodial Services at (850) 689-7890. File Attachments REQUEST FOR PRICE INCREASE.pdf (78 KB) ACCEPTANCE OF PRICE INCREASE.pdf (64 KB) REVISED AWARD TABULATION.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of ITB 20-03 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 20-03 Petroleum Products & Antifreeze. The renewal is effective September 15, 2020 through September 14, 2021. Public Content Request approval to renew ITB 20-03 Petroleum Products & Antifreeze with Davison Oil Company, based on the same pricing, terms and conditions. The contract will be used on an as needed basis and is effective September 15, 2020 through September 14, 2021. Funds will be paid from General Funds. Copies of the renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments RENEWAL OF ITB 20-03.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Exempted Purchase Over $25,000: n2y, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,879.72 Budgeted : Yes Budget Source : Federal Funds, Project 1405 Title II - PART A TCH & PRINC Recommended Action : Motion to approve the purchase from n2y, LLC in the amount of $11,879.72, effective August 1, 2020 through July 31, 2021. Public Content Request approval of the purchase from n2y, LLC in the amount of $11,879.72. This purchase is in addition to a purchase, in the amount of $155,572.36, that was previously approved by the School Board on July 27, 2020. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 1405 Title II - PART A TCH & PRINC. The contract is effective August 1, 2020 through July 31, 2021. A copy of the quote is attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments n2y PD QUOTE.PDF (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,550.00 Budgeted : Yes Budget Source : Federal Funds, Project 1405 Title II - Part A TCH & PRINC Recommended Action : Motion to approve the purchase of online professional development through Beacon Educator in the amount of $53,550.00, effective through August 23, 2021. Public Content Request approval to purchase 30,600 hours of online professional development through Beacon Educator at a cost of $1.75 per hour for a total amount of $53,550.00. The purchase is exempt through 6A-1.012(11)(a). Funds will be paid from Federal Funds, Project 1405 Title II - Part A TCH & PRINC. The contract is effective through August 23, 2021. Copies of the Estimate and Letter of Agreement are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent of Curriculum, at (850) 833-5888. File Attachments BEACON EDUCATOR QUOTE.pdf (604 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Service Agreement #21-44 Gabriella Layco-Mitchell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,850.00 Budgeted : Yes Budget Source : Internal Funds - Indianettes Recommended Action : Motion to approve Service Agreement #21-44 Gabriella Layco-Mitchell for an amount not to exceed $6,850.00, effective August 25, 2020 through June 30, 2021. Public Content Request approval of Service Agreement #21-44 between Gabriella Layco-Mitchell and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, to provide Clinician Services. The Provider will be paid $25.00 per dancer for up to fourteen (14) dancers ($350.00), per month for up to eleven (11) months ($3,850.00). Additional services will be paid at a rate of $25.00 per hour for up to $2,000. Clinician may also be paid to attend Regionals, State, and Nationals events for up to $1,000.00, for a total contract amount not to exceed $6,850.00. Funds will be paid from Internal Funds - Indianettes. The agreement is effective August 25, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Michelle Heck, Principal, Choctawhatchee HS, at (850) 833-3614. File Attachments SA# 21-44.PDF (373 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Service Agreement #21-45 Denise Dicharry, presented by Vince Windham, Program Director,