Okaloosa County School Board — Regular Meeting, August 24, 2020

Monday, August 24, 2020 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Dr. Doug Stauffer, Faith Independent Baptist Church Pledge of Allegiance led by Linda Evanchyk *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. The public may participate in the Public Comment portions of the meeting by either personal attendance or by calling the School Board Meeting public participation phone line. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). If calling into the meeting, you should call (850) 833-3100. The phone lines will be operational beginning at 6:00 p.m. on the night of the Board Meeting, and callers will be transferred into the Board Meeting during the Public Comment portion and/or Public Hearing portion of the meeting only, in the order in which calls are received. If you are calling into the meeting to make public comment, please be patient as there may be a wait time while being transferred into the meeting. *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 24, 2020 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 24, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 8.20 Request Closure of the Riverside Elementary School Child Care Program; added Item 8.21 Supplemental Attendance and Make- up Work Policy in the Pupil Progression Plan due to COVID-19; added item 8.22 Emergency Exception. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added Item 8.20 Request Closure of the Riverside Elementary School Child Care Program; added Item 8.21 Supplemental Attendance and Make- up Work Policy in the Pupil Progression Plan due to COVID-19; added item 8.22 Emergency Exception. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 24, 2020 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of July 23 - August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 24, 2020 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of July 23 – August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jul 23 - Aug 5.pdf (12 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of July 23 - August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 24, 2020 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 23 – August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Jul 23 - Aug 5.pdf (10 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Update on Reopening Schools During COVID 19, presented by Superintendent Marcus Chambers and his Executive Staff. Meeting : Aug 24, 2020 - Regular Meeting Type : Discussion Public Content At each Board Workshop Meeting until August 31st, Mr. Chambers and his staff will update the Board Members on the reopening of schools during COVID 19. After school starts, Mr. Chambers and his staff will continue to update the Board Members on school operations during COVID 19. 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of August 6, 2020; Minutes of Regular Meeting of August 10, 2020, recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 6, 2020; Minutes of Regular Meeting of August 10, 2020. File Attachments 8-6-2020 Workshop - DRAFT.pdf (244 KB) 8-10-2020 Meeting - DRAFT.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Budget Amendment #10 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : Yes Dollar Amount : $6,067,648.23 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2020: General Fund $ 900,431.00 Debt Service Funds (6,672.18) Capital Projects Funds 204,258.10 Other Special Revenue Funds - Federal 6,263,131.47 Other Special Revenue Funds - Food Service (1,293,500.16) Total - All Funds $6,067,648.23 File Attachments !BA 10 - June 2020.pdf (1,780 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for June 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2020 Public Content The financial statement for the month ending June 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-06-30.pdf (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-24-20.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,220.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-08-24.pdf (435 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for July 2020, totaling $9,068,597.53, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $9,068,597.53. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2020, totaling $9,068,597.53, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 01 - MIS 3478 - Warrant Register - July 2020.pdf (546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Emergency Purchase of Accelerate Student Workbooks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $197,622.88 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials - Textbook Recommended Action : Motion to approve the emergency purchase of Accelerate K-5 student workbook sets from Edgenuity, in the amount of $197,622.88. Public Content Request approval of the emergency purchase of 3,601 Accelerate K-5 student workbook sets from Edgenuity at a cost of $54.88 per set for a total of $197,622.88. The workbook sets are needed for the elementary students who are participating in the Accelerate online program due to the COVID-19 pandemic. The purchase is exempt through 6A-1.012(11)(b) and made as an emergency purchase through School Board Policy 2-17(a)(12). Funds will be paid from General Funds, Project 3105 Instructional Materials - Textbook. Copies of the Letter Requesting Approval, Quote and purchase order are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments LETTER REQUESTING APPROVAL.pdf (91 KB) EMERGENCY QUOTE.pdf (43 KB) EDGENUITY PURCHASE ORDER.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Request for Price Increase of ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective August 25, 2020. Public Content Request approval of the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective August 25, 2020. The contract is used on an as needed basis. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities Planning, Custodial Services at (850) 689-7890. File Attachments REQUEST FOR PRICE INCREASE.pdf (78 KB) ACCEPTANCE OF PRICE INCREASE.pdf (64 KB) REVISED AWARD TABULATION.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of ITB 20-03 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 20-03 Petroleum Products & Antifreeze. The renewal is effective September 15, 2020 through September 14, 2021. Public Content Request approval to renew ITB 20-03 Petroleum Products & Antifreeze with Davison Oil Company, based on the same pricing, terms and conditions. The contract will be used on an as needed basis and is effective September 15, 2020 through September 14, 2021. Funds will be paid from General Funds. Copies of the renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments RENEWAL OF ITB 20-03.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Exempted Purchase Over $25,000: n2y, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,879.72 Budgeted : Yes Budget Source : Federal Funds, Project 1405 Title II - PART A TCH & PRINC Recommended Action : Motion to approve the purchase from n2y, LLC in the amount of $11,879.72, effective August 1, 2020 through July 31, 2021. Public Content Request approval of the purchase from n2y, LLC in the amount of $11,879.72. This purchase is in addition to a purchase, in the amount of $155,572.36, that was previously approved by the School Board on July 27, 2020. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 1405 Title II - PART A TCH & PRINC. The contract is effective August 1, 2020 through July 31, 2021. A copy of the quote is attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments n2y PD QUOTE.PDF (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,550.00 Budgeted : Yes Budget Source : Federal Funds, Project 1405 Title II - Part A TCH & PRINC Recommended Action : Motion to approve the purchase of online professional development through Beacon Educator in the amount of $53,550.00, effective through August 23, 2021. Public Content Request approval to purchase 30,600 hours of online professional development through Beacon Educator at a cost of $1.75 per hour for a total amount of $53,550.00. The purchase is exempt through 6A-1.012(11)(a). Funds will be paid from Federal Funds, Project 1405 Title II - Part A TCH & PRINC. The contract is effective through August 23, 2021. Copies of the Estimate and Letter of Agreement are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent of Curriculum, at (850) 833-5888. File Attachments BEACON EDUCATOR QUOTE.pdf (604 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Service Agreement #21-44 Gabriella Layco-Mitchell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,850.00 Budgeted : Yes Budget Source : Internal Funds - Indianettes Recommended Action : Motion to approve Service Agreement #21-44 Gabriella Layco-Mitchell for an amount not to exceed $6,850.00, effective August 25, 2020 through June 30, 2021. Public Content Request approval of Service Agreement #21-44 between Gabriella Layco-Mitchell and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, to provide Clinician Services. The Provider will be paid $25.00 per dancer for up to fourteen (14) dancers ($350.00), per month for up to eleven (11) months ($3,850.00). Additional services will be paid at a rate of $25.00 per hour for up to $2,000. Clinician may also be paid to attend Regionals, State, and Nationals events for up to $1,000.00, for a total contract amount not to exceed $6,850.00. Funds will be paid from Internal Funds - Indianettes. The agreement is effective August 25, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Michelle Heck, Principal, Choctawhatchee HS, at (850) 833-3614. File Attachments SA# 21-44.PDF (373 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Service Agreement #21-45 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : Yes Budget Source : Internal Funds - Niceville High School Dance Team Recommended Action : Request approval of Service Agreement #21-45 Denise Dicharry for an amount not to exceed $5,500.00, effective September 8, 2020 through September 12, 2020. Public Content Request approval of Service Agreement #21-45 between Denise Dicharry and The School Board of Okaloosa County, FL, on behalf of Niceville High School, to provide various services to the dance team as listed in the agreement. The Provider will be paid $137.50 per hour for a maximum of forty (40) hours, for a total contract amount not to exceed $5,500.00. Funds will be paid from Internal Funds - Niceville High School Dance Team. The agreement is effective September 8, 2020 through September 12, 2020. A copy of the agreement is attached. For additional information, please contact Charles Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments SA# 21-45.PDF (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Amendment to Services Agreement with Fieldprint, presented  by Lee Hale, Assistant Superintendent, Human Resources, and recommended by Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve the Amendment to Services Agreement with Fieldprint. Public Content This services contract amends the pricing structure with Fieldprint, Inc. but does not change overall cost to the district or employees. Fieldprint facilitates taking fingerprints for all employees, volunteers, and vendors for OCSD. The attachment includes pricing and billing structure between OCSD and Fieldprint. For information contact Lee Hale, 850-833-5801. File Attachments The School Board of Okaloosa County - Amendment.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Okaloosa County School District Bus Routes for the 2020-2021 school year, presented by Jay McInnis, Program Director, Transportation, and  recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Okaloosa County School District Bus Routes for the 2020-2021 school year. Public Content Approval of the 2020-2021 Okaloosa County School District Bus Routes. **Supporting documentation will be forthcoming** For further information please contact Jay McInnis at 833-4162. File Attachments Okaloosa Bus Schedule.pdf (10,706 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 School-to-Work contracts between The School Board of Okaloosa County and School-to-Work providers to provide career experience opportunities to eligible students at Silver Sands School, presented by Amy Bowles, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School-to-Work contracts between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students enrolled in the School-to- Work program. Public Content The School-to-Work program provides career experience opportunities to eligible students with Individual Education Plans. File Attachments School-to-Work Contracts 2020-2021.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Agreement between the School Board of Okaloosa County and Comprehensive Head Start, submitted by Heather Willis-Doxsee, Director, Exceptional Student Education and Student Services, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the agreement between the School Board of Okaloosa County and Comprehensive Head Start, effective August 25, 2020 through June 30, 2021. Public Content This agreement provides services for speech therapy, language therapy and educationally related services for eligible pre-kindergarten children, ages three through five, who are enrolled in the Head Start Program. For additional information, please contact Heather Willis-Doxsee, 833-3106. File Attachments OCHS OCSD Agreement.pdf (808 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Triumph Gulf Coast Pre- Application for Increasing Technology Capacity in CTE labs, presented by April Branscome, Program Director, Career and Technical Education, and recommended by Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2020 Absolute Date : Aug 25, 2020 Fiscal Impact : Yes Dollar Amount : $262,185.44 Budgeted : Yes Budget Source : Triumph Gulf Coast Pre-Application - Increasing Technology Capacity in CTE Labs Grant Recommended Action : Motion to approve the Triumph Gulf Coast Pre-Application for Increasing Technology Capacity in CTE labs grant in the amount of $262,185.44 for the 2020-2021 school year. Public Content Funding will support the technology capacity in the District's CTE labs for three school years. This request reflects the seat management required to support 16 CTE labs as 11 schools across the District. Funds being sought from Triumph Gulf Coast: $262,185.44; Amount and identity of other sources of funds for the proposed project: $156,820-CARES Act allocation. For additional information, please contact April Branscome, 833-5858. File Attachments 2020-2021 Okaloosa Official Pre-Application.pdf (221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Request Closure of the Riverside Elementary School Child Care Program, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve the request to close the Riverside Elementary School Child Care Program, and services to be continued by the Boys & Girls Clubs of the Emerald Coast, effective August 24, 2020. Public Content In accordance with the Before and After School Child Care Financial Policies and Procedures, Page 10, Section VII, Closing a Child Care Program, approved by the School Board on May 28, 2019, Riverside Elementary School is requesting closure of it's Child Care Program and that services to be continued by the Boys & Girls Clubs of the Emerald Coast, effective August 24, 2020. For additional information, please contact Jeff Palmer, 833-6308. File Attachments Riverside Child Care Closure Letter 8-17-20.pdf (20 KB) Boys & Girls Club Agreement.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Supplemental Attendance and Make-up Work Policy in the Pupil Progression Plan due to COVID-19, presented by Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Supplemental Attendance and Make-up Work Policy in the Pupil Progression Plan due to COVID-19. Public Content Due to the COVID-19 pandemic, Okaloosa School District has developed a make-up work policy to address the potential increase in student absences caused by COVID-19. This will be a supplement to the current 2019-2020 Pupil Progression Plan, as well as a supplement to the 2020-2021 Pupil Progression Plan. Please contact Sheila Lightbourne at 833-3124 for additional information. File Attachments 2020-2021 COVID-19 Supplement to the PPP.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Emergency Exception, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve Emergency Exception. Public Content The purpose of this agenda item is to approve an emergency exception allowing any Okaloosa County School District employee with a valid CDL license, including applicable "P" and "S" endorsements, the ability to drive bus routes on an emergency basis at their current hourly rate. This exception will remain in place through October 31, 2020, unless otherwise extended and approved by the School Board. For additional information, contact Lee Hale 850-833-5801 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 24, 2020 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 24, 2020 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Peaden, Linda 104131 Teacher Baker School 9/1/2020 Brock, Gregory 106827 Asst Principal Davidson MS 8/1/2020 Keck, Mary 105171 Guidance counselor Choctaw HS 8/1/2020 Huddleston, Vicky 106231 Bookkeeper Elliott Point ES 12/1/2020 Craig, Bethany 106343 Secretary FWB HS 8/1/2020 Shoop, Tammy 108725 Finance Analyst Finance, BAO 11/1/2020 DROP Extension Participants Original Extension Employee Name EID Position Location Date Date Teacher, Foreign Ching Shen 111436 Niceville HS 9/30/2020 6/30/2021 Lng. For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 8-24-2020 Board Mtg.pdf (58 KB) Motion & Voting Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 8-24-2020 Board Mtg - Final.pdf (15 KB) Reading Out-of Field Board Report for 8-24-2020 Board Mtg - Final.pdf (16 KB) ESOL Out-of Field Board Report for 8-24-2020 Board Mtg - Final.pdf (22 KB) Motion & Voting  Motion to approve the Out-of-Field Report for the 2020-2021 school year. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Department Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the staffing pattern restructure to delete a Heavy Equipment Operator position and add a Site Based Tech position in the Maintenance Department for a net change of zero positions. Public Content The Maintenance Department is requesting approval to delete a Heavy Equipment Operator position and add a Site Based Tech position for a net change of zero positions. This change in type of positions will allow for more efficient operations for the District. For more information, please contact Steve Bolton at 850-689-7159. File Attachments Restructure - Maintenance FY 2021 2020-08-12.pdf (66 KB) Motion & Voting Motion to approve the staffing pattern restructure to delete a Heavy Equipment Operator position and add a Site Based Tech position in the Maintenance Department for a net change of zero positions. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments August 24, 2020 Separations Board Report, Public.pdf (45 KB) Motion & Voting Motion to approve employee separations. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug 24 , 2020 Instructional New Hire Board Report.pdf (65 KB) Aug 24, 2020 Support Personnel New Hire Board Report.pdf (216 KB) August 24, 2020 Substitute New Hire Board Report.pdf (11 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug 24, 2020 Transfer Board Report.pdf (231 KB) Motion & Voting Motion to approve employee transfers. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Instructional Evaluation System 2020-2021, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve the 2020-2021 Instructional Evaluation System. Public Content The Instructional Evaluation System has been updated for the 2020-2021 school year as indicated in the attached document. (Changes are in purple.) For information contact Lee Hale, 850-833-5801. File Attachments evaluation-handbook-with-tec-changes-revised-8-5-2020.pdf (4,104 KB) Motion & Voting Motion to approve the 2020-2021 Instructional Evaluation System. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Greg Morrison, Niceville HS, 15 hrs MaryAnn Stephenson, Bruner MS, 52.5 hrs Michael Mitchell, Pryor MS, 15 hrs Peggy Pierce, Baker School, 7.5 hrs Heather Hendrix, Baker School, 33 hrs Hollit Barnett, Maintenance, 15 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Aug 24, 2020 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 24, 2020 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #8, Kenwood Elementary School Kitchen/Dining Roof Replacement Scope Modification Owner Directed Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #8, Kenwood Elementary School Kitchen/Dining Roof Replacement Scope Modification Owner Directed Change Order, amount not to exceed $1,336. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #8. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #8 additional fee for Scope Modification Owner Directed Change Order to provide labor and materials for replacement of an additional 1000sf shingle roof and 300sf flat roof, amount not to exceed $1,336. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Faith + Gould Authorization for Professional Services TO #8 Scope Modification.pdf (114 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #8, Kenwood Elementary School Kitchen/Dining Roof Replacement Scope Modification Owner Directed Change Order, amount not to exceed $1,336. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 District Proposed Half-Cent Sales Tax Capital Project Plan, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve the District Proposed Half-Cent Sales Tax Capital Project Plan. Public Content School District staff have developed a proposed half-cent sales tax district-wide capital project list for review and approval by the School Board. The projects will be subject to prioritization and scheduling based upon the anticipated sales tax revenue and actual sales tax revenue received over the ten-year sales tax implementation. For additional information, please contact Steve Horton, 689-7184. File Attachments Sales Tax Projects by School 081920.pdf (493 KB) For Information Only 8242020.pdf (480 KB) Motion & Voting  Motion to approve the District Proposed Half-Cent Sales Tax Capital Project Plan. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.1 Task Order # 2-161 Online Learning Preparation, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : Yes Dollar Amount : $66,725.00 Budgeted : Yes Budget Source : Cares Act Reimbursement Recommended Action : Motion to approve Task Order # 2- 161, Online Learning Preparation, in the amount of $49,736.00. Public Content This is the contract to allow the School District to use it's IT Seat Management outsourcing Help Desk to receive phone calls from students and parents requiring technical support while at home. This service was not initally provided under the service contract. Original Not to Exceed Cost was $66,725.00. Total cost for this service is $49,736.00 For additional information contact, Dustin Keith, 850-689-7151 File Attachments Task Order 2-161.pdf (491 KB) Motion & Voting Motion to approve Task Order # 2- 161, Online Learning Preparation, in the amount of $49,736.00. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.2 Task Order # 2-162 OCSD Outdoor WAP Installation, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : Yes Dollar Amount : $19,722.58 Budgeted : Yes Budget Source : Cares Act Reimbursement Recommended Action : Motion to approve Task Order #2-162, OCSD Outdoor WAP Installation, in the amount of $19,722.58 Public Content Install Outdoor Wireless Access Point at Crestview High School, Destin Elementary School, Elliott Point Elementary School, Meigs Middle School, Niceville High School, Wright, Elementary School, Florosa Elementary School, Shoal River Middle School, Choctawhatchee High School, Antioch Elementary School., Baker School, Laurel Hill School, Carver Hill Administration Complex and Central Administration Complex, in the amount of $19,722.58. For additional information contact, Dustin Keith, 850-689-7151 File Attachments 2-162.pdf (496 KB) Motion & Voting Motion to approve Task Order #2-162, OCSD Outdoor WAP Installation, in the amount of $19,722.58 Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.3 Task Order # 2-167 Northwest Florida Ballet AIphone Project, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Dollar Amount : $15,761.89 Budgeted : Yes Budget Source : 3719.7400.0681.9025.3350 Recommended Action : Motion to approve Task Order # 2-167 Northwest Florida Ballet AIphone Project, in the amount of $15,761.89. Public Content Install door intercom system at the front door and 2 Desk stations that will unlock main entry door, in the amount of $15,761.89. For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-167.pdf (211 KB) Motion & Voting Motion to approve Task Order # 2-167 Northwest Florida Ballet AIphone Project, in the amount of $15,761.89. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.4 Task Order # 2-168 Bob Sikes Portable Project, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : Yes Dollar Amount : $8,802.53 Budgeted : Yes Budget Source : 3719 7400 0684 9025 2353 Recommended Action : Motion to approve Task Order # 2- 168, Bob Sikes Portable Project, in the amount of $8,802.53 Public Content Bob Sikes Portable Project. Installation of 6 strand fiber, coax drop, and system phone- all work includes: terminations, provisioning of existing switch, wireless access point, and district-provided phone. For additional information please contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-168.pdf (233 KB) Motion & Voting Motion to approve Task Order # 2- 168, Bob Sikes Portable Project, in the amount of $8,802.53 Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.5 Change Order 16 to the IT Seat Management Outsourcing Agreement  Contract Modification Agreement Chromebook Seat and Support Pricing, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : Yes Budget Source : Seat Management Contract Recommended Action : Motion to approve Change Order 16 to the IT Seat Management Outsourcing Agreement Contract Modification Agreement Chromebook Seat and Support Pricing, in the approximate amount of $60,000.00. Public Content This agreement is an amendment to the IT Seat Management Outsourcing Agreement. The scope of this Change Order is to establish a Student/Parent Help Desk Support for Chromebooks that is not currently provided. Estimated per device cost will be $0.55 per device. Based on the current number of Chromebooks within the District it is expected to increase the contract by approximately $5,000.00 monthly ($60,000.00 Annually) For additional information contact, Dustin Keith, 850-689-7151 File Attachments Change Order 16.pdf (241 KB) Attachment C - effective 17 August 2020 CO 16.pdf (153 KB) Motion & Voting Motion to approve Change Order 16 to the IT Seat Management Outsourcing Agreement Contract Modification Agreement Chromebook Seat and Support Pricing, in the approximate amount of $60,000.00. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 24, 2020 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 24, 2020 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Aug 24, 2020 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS  5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 24, 2020 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to adopt revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Public Content Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security. The proposed amendments to the rule add reporting requirements for mental health and substance abuse crisis situations and school lockdowns; address school guardian responsibilities; and implement other safety requirements in the current policy that guide the District and school administrators and other personnel in their implementation of safety and security plans, programs and best practices throughout the District. For additional information, please contact Danny Dean, 689-7127. File Attachments 04-28 Emergency Operations - REDLINE 7-13-2020.pdf (157 KB) Motion & Voting Motion to adopt revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms, presented by Brian Humphrey, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to adopt revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. Public Content Public Hearing for adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. The proposed amendments to the rule deal with the subject areas of law enforcement reporting requirements; implementing statutory requirements; and defining petty acts of misconduct. For additional information, please contact Danny Dean, 689-7127 File Attachments 04-33 Violent Crimes-Possession or Use of Tobacco Products-REDLINED 7-6-2020.pdf (144 KB) Motion & Voting Motion to adopt revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.3 Public Hearing for adoption of revised School Board Policy 04-32 Discipline, presented by Brian Humphrey, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to adopt revised School Board Policy 04-32 Discipline. Public Content Public Hearing for adoption of revised School Board Policy 04-32 Discipline. The proposed amendments to the rule revise the cross references to School Board policy citations. For additional information, please contact Danny Dean, 689-7127. File Attachments 04-32 Discipline - REDLINED 7-6-2020.pdf (129 KB) Motion & Voting Motion to adopt revised School Board Policy 04-32 Discipline. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.4 Public Hearing for adoption of revised School Board Policy 04-49 School Threat Assessment Teams, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Aug 24, 2020 - Regular Meeting Type : Action Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to adopt revised School Board Policy 04-49 School Threat Assessment Teams. Public Content Public Hearing for adoption of revised School Board Policy 04-49 School Threat Assessment Teams, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. The proposed amendments to the rule revise definitions; implement statutory requirements; and revise threat assessment documentation requirements. For additional information, please contact Danny Dean, 689-7127. File Attachments 04-49 School Threat Assessement Teams - REDLINE 7-6-2020.pdf (311 KB) Motion & Voting Motion to adopt revised School Board Policy 04-49 School Threat Assessment Teams. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.5 Public Hearing on the School District's Five-Year Capital Outlay  Plan, presented by Rita Scallan, Chief Financial Officer Meeting : Aug 24, 2020 - Regular Meeting Type : Action, Discussion Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Public Content No Action Required - Public Input Only Supporting documentation is forthcoming. In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five-Year Work Plan for fiscal years 2020-2021 through 2024-2025. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2019-2020 and the corresponding existing appropriation for those funds. A public hearing will be held on August 24, 2020, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the August 24, 2020 School Board Meeting. File Attachments Proposed Capital Outlay Budget and 5 Year Work Plan Presented to the Boa....pdf (377 KB) Motion & Voting Motion to the School District's Five- Year Capital Outlay Plan. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Aug 24, 2020 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Aug 24, 2020 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on August 20, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 24, 2020 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 24, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 04-28 Emergency Operations/School Safety and Security Revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms Revised School Board Policy 04-32 Discipline Revised School Board Policy 04-49 School Threat Assessment Teams School District Five-Year Capital Outlay Plan (For Public Input - No Action Required) Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Aug 24, 2020 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.