Okaloosa County School Board — Workshop Meeting, February 9, 2017 — reading text

February 13, 2017 Ed Support Board Report.pdf (219 KB) February 13, 2017 Instructional Board Report.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Employee Suspension, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of EID#120493 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationFeb13th2017.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Hannah Brauda, Northwood, 21.00 hours Sara Davis, Transportation, 5.50 hours Sharon Goree, Elliott Point, 2.50 hours Tracey McGann, Northwood, 22.50 hours Patricia Owens, Food Service, 9.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 9, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 16, GMP, Plew Elementary School Front Office Expansion Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Recommended Action : Motion to approve Program 5, Task Order No. 16, GMP, Plew Elementary School Front Office Expansion Project. Total GMP amount not to exceed $493,240.00. Public Content TASK ORDER #16 GENERAL SCOPE Plew Elementary School Front Office Expansion Project - This project consists of the construction of a new 800 SF (approximate) addition that will serve as the new, secure Front Office and school Main Entrance. The addition will include a reception area and lobby, offices for the Resource Officer and Guidance Counselor, a conference room for parent conferences and a small mechanical room. A new 350 Amp electrical service is required that will also feed the existing two front office “pods” once the project is complete. One existing restroom in the current front office area will be renovated and brought into compliance with current ADA code requirements. All supporting site work, roof tie-ins and minor canopy reconfiguration is included. The Total Cost of Work for Task Order #16: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 451,240.00 Pre-GMP Phase Services - Previously ___42,000.00 Authorized $ Total Cost of Work 493,240.00 _________________________________________________________________________________________ Faithful + Gould validation letter received January 31, 2017, states "a variance of 1.1%, which is within a reasonable range." _________________________________________________________________________________________ File Attachments TO#16 GMP Version 2.pdf (264 KB) Faithful & Gould Validation Letter and Comparison Spreadsheet.pdf (207 KB) 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-63, Niceville High School CCTV Repair, presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $6,328.25 Budgeted : Yes Budget Source : School discretionary funds. Recommended Action : Motion to approve Task Order No. 2-63, Niceville High School CCTV Repair, in the amount of $6,328.25. Public Content Niceville High School CCTV repair. File Attachments Niceville CCTV Repair Task Order # 2-63.pdf (263 KB) 10. Information Technology Seat Management Contract Subject : 10.2 Task Order No. 2-64, Wright Elementary School CCTV Additions, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $11,268.38 Budgeted : No Budget Source : Board member discretionary and partly residual fund from school account. Recommended Action : Motion to approve Task Order No. 2-64, Wright Elementary School CCTV Additions, in the amount of $11,268.38. Public Content Wright CCTV additions to current system. File Attachments Wright CCTV Additions Task Order # 2-64.pdf (243 KB) 10. Information Technology Seat Management Contract Subject : 10.3 Task Order No. 2-65 Shoal River Middle School CCTV upgrade, presented by Dustin Keith, Seat Management