Okaloosa County School Board — Workshop Meeting, February 9, 2017 — reading text

Superintendent for approval. Meeting :  Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District wide funding as available Recommended Action : Motion to approve the renewal of ITB 14-05 Indoor Air Quality Remediation. Public Content Request approval to renew the award of ITB 14-05 Indoor Air Quality Remediation, based on fixed pricing. Awarded vendors are Morgan Development & Construction, Primary Service Provider and Curtis Remodeling, Inc, Secondary Service Provider. Services will be provided on an as needed basis and will be paid from district wide funding. The renewal contract period is effective February 11, 2017 through February 10, 2018 and copies of the original tabulation and vendor renewal confirmation letters are attached. For additional information, please contact Steve Bolton, Director, Facilities & Maintenance Support at (850) 689-7159. File Attachments VENDOR RENEWALS.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of ITB 15-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $151,068.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 15-09 Telecommunication Services for Wide Area Network (WAN) for an additional year of service. Public Content Request approval to renew the award of ITB 15-09 Telecommunication Services for Wide Area Network (WAN) for an additional year of service to provide high-speed, non-wireless telecommunication connectivity district wide. The vendors are Cox Communications Gulf Coast, LLC in the amount of $133,248.00 and Southern Light, LLC in the amount of $17,820.00. The amounts are based on a 12-month contract period before E-rate is applied. Funds will be paid from General Funds and the contract is effective July 1, 2017 through June 30, 2018. Copies of the renewal confirmation letters and the original tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS & Instructional Technology at (850) 689-7184. File Attachments ITB 15-09 Renewal.pdf (1,103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of ITB 15-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,408.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of the award of ITB 15-10 Internet Services. Public Content Request approval to renew the award of ITB 15-10 Internet Services to Cox Communications Gulf Coast, LLC in the amount of $21,408 to provide internet services district wide. The amount is based on a 12-month contract period before E-rate is applied. Funding will be paid from General Funds and the contract is effective July 1, 2017 through June 30, 2018. Copies of the renewal confirmation letter and the original tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS & Instructional Technology at (850) 689-7184. File Attachments ITB 15-10 Renewal.pdf (394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.17 Tag-On Bid Purchase Over $25,000: Advance Auto Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 7475 IDEA - Part B Recommended Action : Motion to approve Okaloosa Technical College/Choice High School's purchase of equipment and supplies from Advance Auto Parts in the amount of $28,543.06. Public Content Request approval for Okaloosa Technical College/Choice High School to purchase equipment and supplies from Advance Auto Parts in the amount of $28.543.06. The purchase is made through U.S. Communities Contract #2017000208 and funding will be paid from Federal Funds, Project 7475 IDEA - Part B. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice High School at (850) 833-3500. File Attachments ADVANCE AUTO PARTS QUOTE (REVISED).pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Exempted Purchase: Teachtown, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,787.00 Budgeted : Yes Budget Source : General Funds, Project 3110 Instructional Materials - ESE and Federal Funds, Project 7475 IDEA-Part B Recommended Action : Motion to approve the exempted purchase of Teachtown Basics Primary Licenses, Fidelity Plan and On Site Training in the amount of $28,787.00. Public Content Request approval of the exempted purchase of Teachtown Basics Primary Licenses, Fidelity Plan, and Onsite Training in the amount of $28,787.00. This program provides a complete standards based curriculum combining online materials and teacher led generalization activities for our ESE students. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3110 Instructional Materials - ESE and from Federal Funds, Project 7475 IDEA-Part B. The contract is effective January 25, 2017 through January 24, 2018 and a copy of the quote is attached. For additional information, please contact Melody Sommer, Program Director, ESE, at (850)833-3164. File Attachments Teachtown Proposal.pdf (876 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Product Agreement: Dynamix, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,575.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Product Agreement with Dynamix to renew the support contract for the AS400 back-up system at the Central Administration Complex. Public Content Request approval of the Product Agreement with Dynamix in the amount of $7,575 to renew the support contract for the AS400 back-up system at the Central Administration Complex, effective 2/15/17 through 6/22/2017. Funding will be paid from General Funds and a copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments Okaloosa 2 (1).pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the