Okaloosa County School Board — Workshop Meeting, February 9, 2017 — reading text

(Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-13-17.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $72,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-02-13.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register for December 2016, totaling $32,179,922.64; and Bank Transfers for December 2016, totaling $18,170,000.00, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $32,179,922.64 and Bank Transfers in the amount of $18,170,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2016, totaling $32,179,922.64; and Bank Transfers for December 2016, totaling $18,170,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 06 - MIS 3478 - Warrant Register - December 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $59,135.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $59,135.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $59,135.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received it first Voucher for Impact Aid Section 8003 Payments dated December 21, 2016, in the amount of $2,004,291.53 for the 2017 Claiming Year (Claim Filed January 2016). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2017 Claiming Year. The calculation for the 2017 Claiming Year is based on the number of eligible student cards submitted during the 2015-2016 school year. The payments to these schools are as follows: • Okaloosa Academy - $2,122.00 • NWFSC Collegiate High School - $10,090.00 • Liza Jackson Preparatory School - $46,923.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2017 Pmt 1 02132017.pdf (143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Revised Substitute and Temporary Employee Salary Schedule for fiscal year 2016-2017, presented by Rita Scallan, Chief Financial Officer, and recommended by  the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the revised Substitute and Temporary Employee Salary Schedule for fiscal year 2016-2017, effective February 14, 2017. Public Content This is a revision of the Substitute and Temporary Employee Salary Schedule for fiscal year 2016-2017, previously presented to and approved by the School Board. The attached revised salary schedule denotes the revision in red which relates to the pay rate of sub custodians. File Attachments FY 2017 Subs Temps 2017-01-18.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,720.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. Public Content Request approval to renew the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport in the amount of $18,720.00, based on a 12 month contract of $1,560.00 per month. The vendor is Cox Communications Gulf Coast, LLC. The funds will be paid from General Funds and the contract is effective July 1, 2017 through June 30, 2018. Copies of the renewal confirmation letter and the original tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology at (850) 689-7184. File Attachments RFB 13-B02 Renewal.pdf (341 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 14-05 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the