Okaloosa County BOCC — May 5, 2015 — Backup Documentation — reading text

Crestview, FL 32536 Okaloosa County 850-689-5960 Board of County Commissioners REQ“ISITION VENDOR 1. This form DOES NOT constitute an order. PACE 1 NOTE: 2. Please quote unit and extended price. 3. Indicate availability. p— 4. Print or stamp company name, address and phone number on each page. REQUISITION R1500866 REQUESTED | REQUIKRED APPROVAL Ll 03/12/15 04/10/15 91 1 SHIP TO PS-N OKALOOSA COUNTY PUBLIC SA 90 COLLEGE BLVD. VENDOR 20700027 BAKERS ELECTRONICS & COMM BAKER'S COMMUNICATIONS INC PO BOX 3179 LAKE CITY FL 32056 NICEVILLE. FL. 32578 ATTN: DANIEL R DUNLAP PRI LTIND LTIl L DESTINATION EXTENSION 2.0 b B o M) faWal STOCK NO QUANTITY UOM UNIT PRICE \N/ST COMMODITY % § 1 FaWaT. .Y oQ o290 oy S0.600 O | MIDLAND RADIO PURCHASE & INSTALLATION , , ' PER QUOTE 1021 564202 58,782.00 | PAGE TOTAL 58,782.00 QUOTE P.O. Box 3179 Douglas Baker &ker's Lake City, FI 32056 President 386.752.6494 February 18, 2015 Corrurrncations inc. This proposal is valid for 60 days from the above date. o Customer Name Okaloosa County Contact Person Daniel Dunlap City / State / Zip Niceville, Florida Phone Email Item | Qty Model Description Unit Price Total Price $ 8,400.00|$ 8,400.00 2 1 |SEC1223 12 volt power supply $ 225.00 | $ 225.00 3 1 |874-70TM-12 Comprod Antenna $§ 1,050.00 | $ 1,050.00 4 2 |110-85 Clamps Comprod $ 85.00 | $ 170.00 5 200 |LDF5-50 Heliax Cable $ 6.00 | § 1,200.00 6 1 |HG78 Hoisting grips w/ shackle $ 2250 | § 22.50 7 3 |GKC78 Grounding Kits $ 20.00 | $ 60.00 8 2 |Eupen 7/16F50V78MA _ |Connectors $ 55.00 | $ 110.00 9 10 [Eupen BH78 Clips hangers Boxes $ 20.00 | $ 200.00 10 1 |VHF50HD-MA RF Surge Protector $ 120.00 [ $ 120.00 11 1 |BA4 Entry Port Boot $ 15.00 | § 15.00 12 1 [Green TNN /per foot #6 Ground wire / compression lugs and other items $ 50.00 | § 50.00 13 1 |BUTRIPP3KW Standby UPS battery system 3kw $ 2,450.00 | $ 2,450.00 14 1 |S66M2 with standoff 66 block $ 50.00 | § 50.00 15 1__[1/2" Super Flex Din to N(MRF Jumper Surge to Receiver $ 110.00 | § 110.00 16 1 |91-9235A Duplexer for above radio $ 2,400.00 $ 2,400.00 17 $ = $ - 18 1 |Labor Installation Fire Radio/ Antrenna system / Cabinet $ 10,250.00 | $ 10,250.00 19 1 _|30DDXC Outdoor Cabinet $ 2,400.00($ 2,400.00 20 1 [IB5-Kit Outdoor mouting kit for cabinet $ 850.00 | $ 850.00 21 $ = $ p 22 2 |Radwin 2000 Point to Point microwave system for connectivity $ 2450.00|$ 4,900.00 23 2 |PR4958 4' Dish Antenna System $ 1,250.00|$% 2,500.00 24 2 |NXU2A Raytheon Analog to Digital $ 1,866.00 | $ 3,732.00 25 $ 8,400.00|$ 8,400.00 27 1 _|SEC1223 12 volt power supply $ 225.00 | $ 225.00 28 1 |874-70TM-12 Comprod Antenna $ 1,050.00 | $ 1,050.00 29 2 |110-85 Clamps Comprod $ 85.00 | § 170.00 30 200 [LDF5-50 Heliax Cable $ 6.00|$ 1,200.00 31 1 |HG78 Hoisting grips w/ shackle $ 2250 $ 22.50 32 3 |GKC78 Grounding Kits $ 20.00 | $ 60.00 33 2 |Eupen 7/16F50V78MA Connectors $ 55.00 [ § 110.00 34 10 |Eupen BH78 Clips hangers Boxes $ 20.00 | § 200.00 35 1 |VHF50HD-MA RF Surge Protector $ 120.00 | § 120.00 36 1 |Green TNN/ #6 Ground wire / compression lugs and other items $ 50.00 | § 50.00 37 1 |1/2" Super Flex Din to N(M) |RF Jumper Surge to Receiver $ 110.00 | § 110.00 38 1 |BPR10SFS Store and forward page system $ 1,600.00 | $ 1,600.00 39 1 [Labor Installation radio system and antrenna system $ 4,200.00 §$ 4,200.00 $ $ - - $ 58,782.00 Items marked in yellow** are the items on the Florida Contract $ $ 58,782.00 58,782.00 Zan Fedorak From: Douglas Baker [doug@4bakers.net] Sent: Monday, April 20, 2015 8:55 AM To: Zan Fedorak Cc: Daniel Dunlap Subject: Re: Quote for Okaloosa County Public Safety Zan Items 1 and 26 which are the radio transmitting and receiving equipment are the items on state contract. The others items are the hardware and supporting items to put the Midland transceiver in operation as well has to connect back to the main system control located at the FDOT tower next to the old FHP location in Crestview. Because of the connectivity between the other sites, it needs to be the same. In answer to the question of if we were the original installer, the answer is yes. We engineered and installed the system to the requirements of the public safety needs, meeting the Florida EMS/LOE Communication Plan and specifications. We are the only Governmental Warranty shop for Midland products in the North Florida area. After the narrow band mandate by the Federal Communication Commission, all these sites were updated with the Midland P-25 Federal approved Digital standards. Sites were upgraded in a manner to begin a phased in multiple site configuration to couture coverage and signal levels, improving portable coverage in the area. I hope this will help. Doug Douglas Baker President Baker's Communications Inc 800.437.2346 Toll Free 24/7 386.752.6494 24/7 386.867.1005 Cell Phone This message, including any attachments, contains confidential information intended for a specific individual and purpose and is protected by law. If you are not the intended recipient, please contact sender immediately by reply e-mail and destroy all copies. You are hereby notified that any disclosure, copying, or distribution of this message, or the taking of any action based on it, is strictly prohibited. No trees were harmed in the sending of this email. However, a large number of electrons were terribly inconvenienced. Think before you Print. On 4/20/2015 8:34 AM, Zan Fedorak wrote: Good Morning Mr. Baker, Thanks so much for your quick reply. Please clarify for me if all the prices you have listed on your quote are from the Florida State Contract? Also, did you install the radios that you are updating? | need a basis for a sole source if there is one. Thanks Zan From: Douglas Baker [mailto:doug@4bakers.net] Sent: Sunday, April 19, 2015 12:37 PM To: Zan Fedorak Cc: Daniel Dunlap Subject: Re: Quote for Okaloosa County Public Safety Zan, Here is the content of the letter attached. Please review and advise if this will answer the question on the price vs the state price. Baker’s Communications Inc. Executive Office: 2627 South West Main Blvd - Lake City, Florida 32025 Mailing Address: POB 3179 Lake City, Florida 32056 Telephone : 386.752.6494 800.437.2346 April 19, 2015 Zan Fedorak Okaloosa County Purchasing Manager 602 C North Peal Street Crestview, Florida 32536 Reference: State Contract Pricing Good morning Ms Fedorak, In answer to your inquiry about the lower price than what is shown on the State of Florida Radio equipment contract, here are the reasons. The State of Florida makes up an RFP on what they perceive is a whole and complete working unit. However, agencies rarely uses ever options that is included in the mandatory equipment list that has to be priced as a whole unit. In this case what is priced ($11,111.04) on the contract from Midland is: 1 VHF 110W Base Tech lll P25 Repeater, 146-174 MHz. 110W Transceiver, Option Housing (indoor cabinet with pull out tray) Power Supply and Battery Backup, Antenna Relay, 16 Channel Tone Remote, E & M / Microwave Interface, Two Tone for Base Tech llI, Transceiver Support Shelf Kit, OCOoO~NOOUV A WwN 10 Palm Microphone, 11 DC Power Cable, 12 Assemble, 13 Program, 14 Test Okaloosa’s radio system only needs items 1,6,10. The rest of the items are in a different custom configuration for the system that this will integrate into. Removing these items saves the county $2,711.04 off the total items that the state placed on their RFP, making the equipment cost $8,400. Please note that this is just an addition to a system that is already in service and operating. Compatibility is needed to be maintained to operate per engineered designed. If you have any questions, please feel free to call me. Doug Baker President Douglas Baker President Baker's Communications Inc 800.437.2346 Tcll Free 24/7 386.752.6494 24/7 386.867.1005 Cell Phone This message, including any attachments, contains confidential informaticn intended for a specific individual and purpose and is protected by law. If you are not the intended recipient, please contact sender immediately by reply e-mail and destroy all copies. You are hereby notified that any disclosure, copying, or distribution of this message, or the taking of any action based on it, is strictly prohibited. No trees were harmed in the sending of this email. However, a large number of electrons were terribly inconvenienced. Think before you Print. On 4/17/2015 3:41 PM, Zan Fedorak wrote: 602-C North Pearl Street Crestview, FL 32536 Baker’s Communications Inc. Executive Office: 2627 South West Main Blvd - Lake City, Florida 32025 Mailing Address: POB 3179 Lake City, Florida 32056 Telephone : 386.752.6494 800.437.2346 April 19, 2015 Zan Fedorak Okaloosa County Purchasing Manager 602 C North Peal Street Crestview, Florida 32536 Reference: State Contract Pricing Good morning Ms Fedorak, In answer to your inquiry about the lower price than what is shown on the State of Florida Radio equipment contract, here are the reasons. The State of Florida makes up an RFP on what they perceive is a whole and complete working unit. However, agencies rarely uses ever options that is included in the mandatory equipment list that has to be priced as a whole unit. In this case what is priced ($11,111.04) on the contract from Midland is: 1 VHF 110W Base Tech Il P25 Repeater, 146-174 MHz. 2 110W Transceiver, 3 Option Housing (indoor cabinet with pull out tray) 4 Power Supply and Battery Backup, 5 Antenna Relay, 6 16 Channel Tone Remote, 7 E & M/ Microwave Interface, 8 Two Tone for Base Tech I, 9 Transceiver Support Shelf Kit, 10 Palm Microphone, 11 DC Power Cable, 12 Assemble, 13 Program, 14 Test Okaloosa’s radio system only needs items 1,6,10. The rest of the items are in a different custom configuration for the system that this will integrate into. Removing these items saves the county $2,711.04 off the total items that the state placed on their RFP, making the equipment cost $8,400. Please note that this is just an addition to a system that is already in service and operating. Compatibility is needed to be maintained to operate per engineered designed. If you have any questions, please feel free to call me. Daug Bakor President Zan Fedorak From: Douglas Baker [doug@4bakers.net] Sent: Sunday, April 19, 2015 12:37 PM To: Zan Fedorak Cc: Daniel Dunlap Subject: Re: Quote for Okaloosa County Public Safety Attachments: purchaing info.docx Zan, Here is the content of the letter attached. Please review and advise if this will answer the question on the price vs the state price. Baker’s Communications Inc. Executive Office: 2627 South West Main Blvd - Lake City, Florida 32025 Mailing Address: POB 3179 Lake City, Florida 32056 Telephone : 386.752.6494 800.437.2346 April 19, 2015 Zan Fedorak Okaloosa County Purchasing Manager 602 C North Peal Street Crestview, Florida 32536 Reference: State Contract Pricing Good morning Ms Fedorak, In answer to your inquiry about the lower price than what is shown on the State of Florida Radio equipment contract, here are the reasons. The State of Florida makes up an RFP on what they perceive is a whole and complete working unit. However, agencies rarely uses ever options that is included in the mandatory equipment list that has to be priced as a whole unit. In this case what is priced (511,111.04) on the contract from Midland is: il VHF 110W Base Tech Il P25 Repeater, 146-174 MHz. 2 110W Transceiver, 3 Option Housing (indoor cabinet with pull out tray) 4 Power Supply and Battery Backup, 5 Antenna Relay, 6 16 Channel Tone Remote, 7 E & M / Microwave Interface, 8 Two Tone for Base Tech I, 9 Transceiver Support Shelf Kit, 10 Palm Microphone, 11 DC Power Cable, 12 Assemble, 13 Program, 14 Test Okaloosa’s radio system only needs items 1,6,10. The rest of the items are in a different custom configuration for the system that this will integrate into.