Okaloosa County School Board — Workshop Meeting, February 10, 2022 — reading text

Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Revised Fiscal Year 2021-2022 Child Care Fees presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2021- 2022 Child Care Fees. Public Content The School Board approved the Child Care fees for fiscal year 2021-2022 on March 22, 2021. Some additional changes were approved on May 24, 2021. Plew Child Care has requested the following change to the approved fees: Summer 2022 Weekly Attendance changed from $135.00 per week to $145.00 per week. All other fees remain the same. The fee schedule has been attached with the change highlighted. File Attachments !Child Care Fees for Agenda Item FY 2022 - 2022-02-14.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 2-14-22.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,528.00 Budgeted : No Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-02-14.pdf (439 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 ITB 22-09 New Roof for the JROTC Building at Baker School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $28,250.00 Budgeted : Yes  Budget Source : Capital Funds - CO&DS, Project 0322 DW - Roofing Recommended Action : Motion to approve the committee's recommendation to award ITB 22-09 New Roof for the JROTC Building at Baker School to Harold Gaines, LLC in the amount of $28,250.00. Public Content Request approval of the committee's recommendation to award ITB 22-09 New Roof for the JROTC Building at Baker School to Harold Gaines, LLC in the amount of $28,250.00. Funds will be paid from Capital Funds - CO&DS, Project 0322 - Roofing. Attached are copies of the bid document and award tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 22-09.pdf (140 KB) ITB 22-09 New Roof for the JROTC Building at Baker School.pdf (1,758 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Renewal of ITB 18-07 Custodial Equipment and Repair Services - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 18-07 Custodial Equipment and  Repair Services - District Wide, effective April 10, 2022, through April 9, 2023. Public Content Request approval to renew ITB 18-07 Custodial Equipment and Repair Services - District Wide, based on fixed pricing. The contract will be used on an as needed basis, and the awarded vendors are PR Chemical & Paper Supply, and Supreme Paper Supplies. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2022, through April 9, 2023, and copies of the vendor renewal confirmation letters and the award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL OF ITB 18-07.pdf (490 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,564.05 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill, Project 0322 DW - Roofing Recommended Action : Motion to approve the quotes from WTI for roof repairs to Carver Hill Freezer and Crestview High School Baseball Field House for a total amount of $104,564.05. Public Content Request approval of the quotes from WTI for roof repairs to Carver Hill Freezer in the amount of $74,379.73 and Crestview High School Baseball Field House in the amount of $30,184.32, for a total amount of $104,564.05. Purchases and services through PAEC IFB 21-D. Funds will be paid from Capital Funds - 1.50 Mill, Project 0322 DW - Roofing. Copies of the quotes are