Okaloosa County School Board — Workshop Meeting, February 10, 2022

Thursday, February 10, 2022 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 10, 2022 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.24 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach. 3. Recognitions Subject : 3.1 Recognition of Riverside Elementary School Academic Team, 2021 Nationwide 5th/6th Grade Fall American Answers Champions, presented by Superintendent Chambers Meeting : Feb 10, 2022 - Workshop Meeting Type : Recognition Public Content Recognizing Riverside Elementary School Academic Team awarded the 5th/6th Grade Nationwide Fall 2021 American Answers Champions. Riverside Elementary School competed in the Nationwide 5th/6th Grade Fall America Answers Contest and won 1st place out of 71 5th grade teams that competed. America Answers Contest is an online scholastic competition in the fall and spring when schools from the United States compete. Several Okaloosa schools have participated in the event over the last few years, and this is the first time an Okaloosa County School has won. The 13 Academic Team members were: Emma Amador Damir Donaldson Cecelia Gronberg Maylin Kearley Malaki Williams Annabelle Ravior-Ballentine Neel Patel Brynlee Mulligan Jaythan Rice Nathaniel Espeseth Ronen Peck Victoria Fuentes Alvin Smith COACH: Gail Smith File Attachments Riverside Academic Team 2022 Res Fall America Answers.pdf (270 KB) Riverside Academic Team 2022 Fall America Answers.pdf (268 KB) 4. Visitors Subject : 4.1 Proclamation in support of the Okaloosa County Commission on the Status of Women, presented by Linda Evanchyk Meeting : Feb 10, 2022 - Workshop Meeting Type : Action, Presentation Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the Proclamation in support of the Okaloosa County Commission on the Status of Women. Public Content A proclamation to support the efforts of the Okaloosa County Commission on the Status of Women in collaboration with Okaloosa County Law Enforcement Agencies in raising awareness and in promoting education of the dangers and warning signs of human trafficking will be presented to the School Board at the Regular Meeting, January 24, 2022. Ms. Mitzi Henley, Chair of the Okaloosa County Commission on the Status of Women, will provide information to the School Board and Superintendent at the School Board Workshop, Thursday, February 10, 2022. Ms. Henley, a long-time Okaloosa County resident and business owner, is representing the Okaloosa County Commission on the Status of Women (OCCSW). The OCCSW has led a series of meetings with stakeholders in Okaloosa County in the past year featuring experts in the subject of human trafficking, including those working with and for the Florida Alliance to End Human Trafficking. The OCCSW is seeking support from the Okaloosa County School District and the School Board in raising awareness of the dangers of human trafficking for Okaloosa citizens, particularly children, and in promoting training in the detection of warning signs. File Attachments Proclamation - Human Trafficking.pdf (117 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I (10 Month), Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I (10 Month), Fort Walton Beach High School. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Specialist, NCLB, Curriculum and Instruction, recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, NCLB, Curriculum and  Instruction. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 10, 2022 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of January 6 - 26, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 10, 2022 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 6 - 26, 2022. File Attachments In-County Travel Jan 6 - 26.pdf (25 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of January 6 - 26, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 10, 2022 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 6 - 26, 2022. File Attachments Out-of-County Travel Jan 6 - 26.pdf (15 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program),  Series 2022A, Update presented by Steve Horton, Deputy Superintendent. Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content On December 13, 2021, the School Board authorized the issuance of Certificates of Participation, Series 2022A in an amount not to exceed $130,000,000. The proceeds will be used to finance the lease purchase, including the planning, constructing and equipping, of the Series 2022 Project, which includes: Classroom additions for Crestview High School, Laurel Hill, Elliott Point Elementary School, Silver Sands; New Cafetoriums for Plew Elementary School, Ruckel Middle School, Bob Sikes Elementary School, Edwins Elementary School, Shalimar Elementary School, and Wright Elementary School; Renovation and expansion of dining areas for Pryor Middle School, Baker School, and Crestview High School; New multipurpose athletic buildings for Niceville High School, Crestview High School, Baker School, Choctawhatchee High School, and Ft. Walton Beach High School; and Multipurpose room renovation at Laurel Hill School. The Resolution delegated authority to the Chairman to enter into a Certificate Purchase Contract and other agreements related to such lease-purchase financing if certain parameters contained in the Resolution were satisfied. On February 1, 2022, orders were taken for the Certificates of Participation, Series 2022A, for the purchase price of $128,729,802.44. The District will receive a par amount of $113,295,000.00 plus a premium of $15,701,103.95 less the Underwriters' discount of $266,301.51. The table below indicates the principal amount of the bonds maturing each year and the effective interest rate: Maturity (October 1) Principal Amount Effective Interest 2022 $15,905,000 0.72% 2023 $16,720,000 0.91% 2024 $17,575,000 1.13% 2025 $9,245,000 1.33% 2026 $9,720,000 1.44% 2027 $10,220,000 1.58% 2028 $10,740,000 1.68% 2029 $11,295,000 1.78% 2030 $11,875,000 1.82% The first payment will be due April 1, 2022, and will be interest only. All bonds will be paid by October 1, 2030, to coincide with the expiration of the initial half-cent sales tax approval. File Attachments OCSD Construction Update.pdf (802 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2021, and June 30, 2020, Report Number 2022-082 January 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 10, 2022 - Workshop Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2022-082 January 2022 , State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2021, and June 30, 2020. The Auditor General requests that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the School Board. File Attachments 2022-082.pdf (587 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the fiscal year 2020-2021 audit for Northwest Florida State College Collegiate High School. File Attachments 2021 Northwest Florida State College Collegiate High School.pdf (472 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 Quarterly Risk Management Update - 2021 Quarter 4, presented by Russ Frakes, Specialist, Risk Management Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content This will be the first of an ongoing series of quarterly update reports to the School Board of Okaloosa County on the operation of the Risk Management program. The objective of this report is to ensure that the members of the Board and community stakeholders are well-informed about the performance of the District's property & casualty insurance program and of the proactive initiatives being undertaken to continually improve it. Each of the attached supporting documents is described below: RM Report Outline Excerpt - FSBIT Renewal Outlook - Excerpt from report presented to FSBIT members by the insurance brokerage firm, Alliant, outlining current market trends impacting insurance renewals Okaloosa - FSBIT Casualty Limited Losses 2022 - Spreadsheet summarizing the most recent five year period of loss data that will used to calculate the experience factor for the OCSD renewal rate FSBIT VS Summary - Excerpt from report presented by FSBIT Executive Director David Stephens showing Vector Solutions trainings completed by member districts in the fourth quarter of 2021 OCSD Vector Solutions Summary - Exhibit comparing completed Vector Solutions trainings by OCSD employees for the three most recent school years If there are any questions or if additional information is required, please contact Russ Frakes at (850) 833-5823. File Attachments RM Report Outline - 20220210.pdf (827 KB) Excerpt - FSBIT Renewal Outlook - 2022.pdf (88 KB) Okaloosa - FSBIT Causualty Limited Losses 2022.pdf (197 KB) FSBIT VS Summary - 2021 Q4.pdf (640 KB) OCSD VS Summary - 2019 - 2022.pdf (414 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of January 20, 2022; Minutes of Regular Meeting of January 24, 2022, recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of January 20, 2022; Minutes of Regular Meeting of January 24, 2022. File Attachments 1-20-2022 Workshop - DRAFT.pdf (247 KB) 1-24-2022 Meeting - DRAFT.pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School Life Skills Program for a washing machine in the amount of $588.67, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $588.67 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School Life Skills Program for a washing machine in the amount of $588.67. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School Life Skills Program for a washing machine in the amount of $588.67. File Attachments 20220131103322527.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appointment of Members to the 2022 Sales Surtax Citizens' Oversight Committee, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the appointment of Members to the 2022 Sales Surtax Citizens' Oversight Committee. Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) for 2022, with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Steve Horton, 689-7117. File Attachments Resolution 21-01 Establishing Citizens Oversight Committee.pdf (13,690 KB) 2-2022 Citizens Oversight Committee.pdf (191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Revised Fiscal Year 2021-2022 Child Care Fees presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2021- 2022 Child Care Fees. Public Content The School Board approved the Child Care fees for fiscal year 2021-2022 on March 22, 2021. Some additional changes were approved on May 24, 2021. Plew Child Care has requested the following change to the approved fees: Summer 2022 Weekly Attendance changed from $135.00 per week to $145.00 per week. All other fees remain the same. The fee schedule has been attached with the change highlighted. File Attachments !Child Care Fees for Agenda Item FY 2022 - 2022-02-14.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 2-14-22.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,528.00 Budgeted : No Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-02-14.pdf (439 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 ITB 22-09 New Roof for the JROTC Building at Baker School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $28,250.00 Budgeted : Yes  Budget Source : Capital Funds - CO&DS, Project 0322 DW - Roofing Recommended Action : Motion to approve the committee's recommendation to award ITB 22-09 New Roof for the JROTC Building at Baker School to Harold Gaines, LLC in the amount of $28,250.00. Public Content Request approval of the committee's recommendation to award ITB 22-09 New Roof for the JROTC Building at Baker School to Harold Gaines, LLC in the amount of $28,250.00. Funds will be paid from Capital Funds - CO&DS, Project 0322 - Roofing. Attached are copies of the bid document and award tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 22-09.pdf (140 KB) ITB 22-09 New Roof for the JROTC Building at Baker School.pdf (1,758 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Renewal of ITB 18-07 Custodial Equipment and Repair Services - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 18-07 Custodial Equipment and  Repair Services - District Wide, effective April 10, 2022, through April 9, 2023. Public Content Request approval to renew ITB 18-07 Custodial Equipment and Repair Services - District Wide, based on fixed pricing. The contract will be used on an as needed basis, and the awarded vendors are PR Chemical & Paper Supply, and Supreme Paper Supplies. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2022, through April 9, 2023, and copies of the vendor renewal confirmation letters and the award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL OF ITB 18-07.pdf (490 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,564.05 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill, Project 0322 DW - Roofing Recommended Action : Motion to approve the quotes from WTI for roof repairs to Carver Hill Freezer and Crestview High School Baseball Field House for a total amount of $104,564.05. Public Content Request approval of the quotes from WTI for roof repairs to Carver Hill Freezer in the amount of $74,379.73 and Crestview High School Baseball Field House in the amount of $30,184.32, for a total amount of $104,564.05. Purchases and services through PAEC IFB 21-D. Funds will be paid from Capital Funds - 1.50 Mill, Project 0322 DW - Roofing. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE-CARVER HILL.pdf (650 KB) WTI QUOTE-CRESTVIEW HS.pdf (709 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $178,461.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer equipment and service for Niceville High School, from Apple Inc., for a total of $178,461.00. Public Content Request approval to purchase computer equipment and service from Apple Inc. for a total of $178,461.00. The purchase is made through State of Florida Participating Addendum 43211500-WSCA-ACS. Funds will be paid from General Funds, Project 5068 CAPE - Information Technology, and a copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments APPLE QUOTE-NHS.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Self-Help Project, for Fundraising and Planning only, for the purchase of a video scoreboard at Choctawhatchee High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the Self-Help Project, for Fundraising and Planning only, for the purchase of a video scoreboard at Choctawhatchee High School. Public Content Choctawhatchee High School is seeking School Board approval of fundraising and planning only of a self-help project for the purchase of a video scoreboard. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Request for Video Score Board.pdf (426 KB) Daktronics Partnership Package.pdf (3,736 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated February 14, 2022. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 14, 2022. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for February 14, 2022 Board Meeting.pdf (427 KB) Surplus Property Food Services list for February 14, 2022 Board Meeting.pdf (401 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Memorandum of Understanding Between the Department of Defense and the Okaloosa County School Board, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve Memorandum of Understanding Between the  Department of Defense and the Okaloosa County School Board, effective through January 1, 2025. Public Content The Memorandum of Understanding Between the Department of Defense and the Okaloosa County School Board will allow the school district to participate in the DOD Skillbridge Program. The Skillbridge Program allows Service personnel, during the final 180 days of active duty, to capitalize on training and development opportunities by completing a practicum experience under the supervision of qualified instructional personnel. This agreement expires January 1, 2025. Please contact Karen Peek for additional information, 850-833-5853. File Attachments MOU with DOD.pdf (417 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Memorandum of Agreement between the School Board of Okaloosa County, Florida and CDAC Behavioral Healthcare, Inc., to provide in-school mental health services to students with parent consent, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement between the School Board of Okaloosa County and CDAC Behavioral Health to provide an in- school Resiliency Increasing Skills and Education (RISE) program, effective February 14, 2022 - June 30, 2023. Public Content CDAC Behavioral Health is a community based mental health provider. Through this cooperative agreement, CDAC will collaborate with designated OCSD schools to provide the Resiliency Increasing Skills and Education (RISE) program which includes S.S. GRIN curriculum to the students within these schools. Parent consent is required for student participation. Term of the Agreement is 2/14/2022-6/30/2023. For more information, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108 File Attachments CDAC Final.pdf (71 KB) Exhibit A-Shalimar.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Charter School Contract Modification between The School Board of Okaloosa County, Florida and The Governing Board For the Collegiate High School at Northwest Florida State College, for the 2022- 2023 School Year, presented by Sheila Lightbourne, Assistant Superintendent, Academics and Student Services, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Charter School Contract Modification between The School Board of Okaloosa County, Florida and The Governing Board For the Collegiate High School at Northwest Florida State College, for the 2022-2023 School Year. Public Content The Governing Board for the Collegiate High School at the Northwest Florida State College notified the Okaloosa County School District of its intention to expand services to 9th grade students beginning with the 2022-2023 school year. The Okaloosa County School District supports the Charter School Contract Modification. For more information please contact Sheila Lightbourne, Assistant Superintendent of Academics and Student Services, 850-833-5888. The Charter School Contract Modification is attached. Please contact Sheila Lightbourne for additional information, (850) 833-5888. File Attachments Charter School Contract Modification.pdf (261 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Amended Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College for the 2022- 2023 School Year, acknowledging the Collegiate High School Program 2022-2023, presented Sheila Lightbourne, Assistant Superintendent of Academics and Student Services, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Amended Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College for the 2022-2023 School Year, acknowledging that the existing  Collegiate High School at Northwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in section 1007.273, Florida Statutes. Public Content This amended contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in §1007.79, Florida Statutes. This contract was previously approved by the School Board on January 25, 2021. The Amendment reflects the addition of 9th grade as requested in the Charter School Contract Modification, pending before the School Board. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in §1007.273, Florida Statutes. For more information, please contact Sheila Lightbourne, 850-833-5888. File Attachments Amended_Collegiate High School Program Contract Okaloosa 2022-2023_1.31.....pdf (485 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 School Affiliation Agreement between the School Board of Okaloosa County, Florida and The Manor at Blue Water Bay, LLC for the Practical Nursing Program at the Okaloosa Technical College, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County, Florida and The Manor at Blue Water Bay, LLC for the Practical Nursing (LPN) Program at  the Okaloosa Technical College, effective for three years. Public Content The School Affiliation Agreement between the School Board of Okaloosa County, Florida and The Manor at Blue Water Bay, LLC to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) program at the Okaloosa Technical College. This agreement begins February 14, 2022. For additional information, please contact Jeff Palmer at 850-833-4208. File Attachments Affiliation agreement Manor at Bluewater.pdf (266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Charter School Contract Extension and Amendment Agreement between The School Board of Okaloosa County and Okaloosa Academy, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Charter School Contract Extension and Amendment Agreement between The School Board of Okaloosa County and Okaloosa Academy, effective March 1, 2022 through August 31, 2022. Public Content Charter School Contract Extension and Amendment Agreement between The School Board of Okaloosa County and Okaloosa Academy commencing on March 1, 2022, and terminating on August 31, 2022. For additional information, please contact Ann Flanagan, 850-833-6312. Contract Extension and Amendment Agreement is attached. File Attachments Okaloosa Academy - Charter Extention and Amendment Agreement- Feb 2022.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Okaloosa Academy Calendar Revision for the 2021-2022 School Year, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the revised Okaloosa Academy calendar for the 2021-2022 school year. Public Content Request to revise the Okaloosa Academy calendar for the 2021 - 2022 school year. Documentation is attached. For more information, please contact Ann Flanagan, 850-833-6312. File Attachments Okaloosa Academy Calendar Revision.pdf (21 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 English Language Learner (ELL) 3-Year District Plan, presented by Lisa Tucker, Specialist, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District English Language Learner 3-Year Plan, effective upon approval by the FLDOE. Public Content The Florida Consent Decree requires the District English Language Learners (ELL) Plan be updated and resubmitted to the FLDOE every three years. Attached is the updated plan effective upon approval by the FLDOE. This plan has been reviewed and approved by the ELL Parent Leadership Council. Also attached is the following: Assurance Letter as required by the District ELL Plan Section 10: Personnel Training (Rules 6A-6.0907 and 6A-1.0503, F.A.C.). Please contact Lisa Tucker for additional information, 850-833-3107 or email Lisa.Tucker@Okaloosaschools.com. File Attachments OCSD District 3-Year ELL Plan -2022.pdf (350 KB) Assurances Letter 2022.pdf (330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Course Adoption for the 2021- 2022 School Year, presented by Denise Berry, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve course code adoption for Meigs Middle School, for the 2021-2022 school year. Public Content Request to adopt the attached course. For more information, please contact Denise Berry at 850-833-3193. File Attachments Meigs- Personal Career School Development Planning.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Extended DROP, presented by Dr. Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve the extended DROP to allow eligible instructional employees who are scheduled to terminate DROP participation and wish to be considered for extended employment as a DROP participant at their assigned school to extend participation in DROP annually up to  the limits allowed by Florida law, provided they meet all other eligibility criteria. Public Content The purpose of this item is to allow eligible instructional employees who are scheduled to terminate DROP participation and wish to be considered for extended employment as a DROP participant at their assigned school to extend participation in DROP annually up to the limits allowed by Florida law, provided they meet all other eligibility criteria. For more information, contact Dr. Lee Hale at 850.833.5801. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County, and Belvedere Commons of Fort Walton Beach, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, effective February 1, 2022 through January 31, 2023. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Belvedere Commons of Fort Walton Beach to lease one motor vehicle during times of disaster when the their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's transportation director or designee. Belvedere Commons of Fort Walton Beach will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on February 1, 2022 and terminate on January 31, 2023. For additional information, please contact Jay McInnis, 833-3555. File Attachments Motor Vehicle Lease - Belvedere Commons.pdf (1,468 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content No employees have been placed on Administrative leave at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). No employees have elected to participate in DROP at this time. For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2021-2022 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject OOF Board Report for 2-14-2022.pdf (108 KB) ESOL OOF Board Report for 2-14-2022.pdf (105 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Proposed revisions to the Administrative Personnel Salary Schedule for Fiscal Year 2021-2022, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the proposed revisions to the Administrative Personnel Salary Schedule for Fiscal  Year 2021-2022, effective February 15, 2022. Public Content This is a revision of the Administrative Personnel Salary Schedule for fiscal year 2021-2022, previously presented to and approved by the School Board. The attached revised salary schedule denotes the revisions in red which relates to appropriate placement of administrative personnel on the schedule. Please contact Lee Hale for additional information, (850-) 833-5801. File Attachments Administrative Salary Schedule FY 2022 Revised 2022-01-13.pdf (187 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : ($84,488.00) Budgeted : No Budget Source : Information Systems Discretionary Budget Recommended Action : Motion to approve the request to approve the staffing pattern restructure to delete a Programmer Analyst position and add a Computer Operator II position in the Information Systems (MIS) Department. Public Content The Information Systems (MIS) Department is requesting approval to delete a Programmer Analyst position and add a Computer Operator II position for a net change of zero positions. The restructure represents a cost savings. Due to the approaching FOCUS timelines on both the ERP and SIS applications, we are requesting to add a Computer Operator II position. This position would allow Information Systems to provide a Help Desk. The Help Desk would begin taking calls while our programmers continue with the data transfers and systems migrations. Due to growth in other department areas and newly required FOCUS responsibilities, positions we had planned to transition to help desk support are no longer viable options, nor do we anticipate that to change in the foreseeable future. Our first FOCUS users start February 22, and more users come online every month until October. For more information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Information Systems FY 2022 2022-02-22.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments February 14, 2022 Separations Board Report, Public.pdf (43 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments February 14, 2022 Instructional New Hire.pdf (36 KB) February 14, 2022 Substitute New Hire.pdf (102 KB) February 14, 2022 Educational Support Staff New Hire.pdf (35 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments February 14, 2022 Transfers.pdf (42 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Elizabeth Black Destin Elem. 7.50 Hours Kirsten Delarue Richbourg School 15.00 Hours Monica Caforio Richbourg School 3.75 Hours Stacy Bowden Elliott Point 15.00 Hours Susan Brock Edwins 26.25 Hours Aleah Ramirez Richbourg School 18.50 Hours Connie Thornton Trans. Central 62.50 Hours Destiny Ward Richbourg School 7.50 Hours For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 10, 2022 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 10, 2022 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #16, Roofing and Canopy Projects at Choctawhatchee High School and Lewis School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $4,128.00 Budgeted : Yes Budget Source : Capital Funds (CO & DS), Project 2208 - Roof & Canopy Projects F & G P6TO16 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #16, Roofing and Canopy Projects at Choctawhatchee High School and Lewis School, amount not to exceed $4,128.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #16, Roofing and Canopy Projects at Choctawhatchee High School and Lewis School. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #16, amount not to exceed $4,128.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Authorization for Professional Service for TO#16.pdf (176 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #17, Roof Replacement at Bluewater Elementary School and Walker Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $5,504.00 Budgeted : Yes Budget Source : 3911- Other Capital - Capital Sales Tax - Project 2216 - Roof Replacement - F&G - P6TO17 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #17, Roof Replacement at Bluewater Elementary School and Walker Elementary School, amount not to exceed $5,504.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #17, Roof Replacement at Bluewater Elementary School and Walker Elementary School. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #17, amount not to exceed $5,504.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Authorization for Professional Services for TO #17.pdf (168 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.4 Program #6, Task Order #18, Time and Materials Task Order, Repair Soffit at Destin Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $250,000.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill - Project 2215 - Destin ES - Soffit Repair - T&M P6TO18 Recommended Action : Motion to approve Program #6, Task Order #18, Time and Materials Task Order, Repair the soffit on Building  10, first grade wing at Destin Elementary School, in the amount not to exceed $250,000. Public Content Approval is requested for Program #6, Task Order #18, Time and Materials Task Order to repair the soffit on Building 10, First Grade wing at Destin Elementary School. Jacobs/Titan with the engaged services of an Architect/Engineer and General Contractor, in the amount not to exceed $250,000. For additional information, please contact Dr. Bill Smith, 689-7158. 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-200 for Security Camera Repairs at Choctawhatchee High School, presented by Dustin Keith, Seat Management, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $26,841.29 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill - Project 2395 - DW-Safety/ADA Recommended Action : Motion to approve CACI Task Order #2-200 for Security Camera Repairs at Choctawhatchee High School, in the amount of $26,841.29. Public Content Repair/replacement of eight (8) security cameras at Choctawhatchee High School, in the amount of $26,841.29. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 10, 2022 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and and again at the Regular Meeting, to insure they receive the most current information. File Attachments 2-14-2022 Student Trip Requests.pdf (117 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 10, 2022 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Feb 10, 2022 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 10, 2022 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of new job description for Career and Technical Education Technician, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve a new job description for Career and Technical Education Technician. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Career and Technical Education Technician. The purpose of this position is to help maintain an accurate and cost-effective system of control, receipt, disbursement, and accounting for grants received by the CTE office and to assist the Career and Technical Education Program Director with ongoing CTE program activities. For additional information, please contact Lee Hale at 850-833-5801. File Attachments CTE Technician.pdf (80 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Feb 10, 2022 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 10, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on February 14, 2022, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of a new job description for Career and Technical Education Technician. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.