Okaloosa County School Board — Workshop Meeting, February 10, 2022 — reading text

Audit, for the Fiscal Years Ended June 30, 2021, and June 30, 2020, Report Number 2022-082 January 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 10, 2022 - Workshop Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2022-082 January 2022 , State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2021, and June 30, 2020. The Auditor General requests that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the School Board. File Attachments 2022-082.pdf (587 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the fiscal year 2020-2021 audit for Northwest Florida State College Collegiate High School. File Attachments 2021 Northwest Florida State College Collegiate High School.pdf (472 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 Quarterly Risk Management Update - 2021 Quarter 4, presented by Russ Frakes, Specialist, Risk Management Meeting : Feb 10, 2022 - Workshop Meeting Type : Information Public Content This will be the first of an ongoing series of quarterly update reports to the School Board of Okaloosa County on the operation of the Risk Management program. The objective of this report is to ensure that the members of the Board and community stakeholders are well-informed about the performance of the District's property & casualty insurance program and of the proactive initiatives being undertaken to continually improve it. Each of the attached supporting documents is described below: RM Report Outline Excerpt - FSBIT Renewal Outlook - Excerpt from report presented to FSBIT members by the insurance brokerage firm, Alliant, outlining current market trends impacting insurance renewals Okaloosa - FSBIT Casualty Limited Losses 2022 - Spreadsheet summarizing the most recent five year period of loss data that will used to calculate the experience factor for the OCSD renewal rate FSBIT VS Summary - Excerpt from report presented by FSBIT Executive Director David Stephens showing Vector Solutions trainings completed by member districts in the fourth quarter of 2021 OCSD Vector Solutions Summary - Exhibit comparing completed Vector Solutions trainings by OCSD employees for the three most recent school years If there are any questions or if additional information is required, please contact Russ Frakes at (850) 833-5823. File Attachments RM Report Outline - 20220210.pdf (827 KB) Excerpt - FSBIT Renewal Outlook - 2022.pdf (88 KB) Okaloosa - FSBIT Causualty Limited Losses 2022.pdf (197 KB) FSBIT VS Summary - 2021 Q4.pdf (640 KB) OCSD VS Summary - 2019 - 2022.pdf (414 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of January 20, 2022; Minutes of Regular Meeting of January 24, 2022, recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of January 20, 2022; Minutes of Regular Meeting of January 24, 2022. File Attachments 1-20-2022 Workshop - DRAFT.pdf (247 KB) 1-24-2022 Meeting - DRAFT.pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School Life Skills Program for a washing machine in the amount of $588.67, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $588.67 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School Life Skills Program for a washing machine in the amount of $588.67. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School Life Skills Program for a washing machine in the amount of $588.67. File Attachments 20220131103322527.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appointment of Members to the 2022 Sales Surtax Citizens' Oversight Committee, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Feb 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Recommended Action : Motion to approve the appointment of Members to the 2022 Sales Surtax Citizens' Oversight Committee. Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) for 2022, with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Steve Horton, 689-7117. File Attachments Resolution 21-01 Establishing Citizens Oversight Committee.pdf (13,690 KB) 2-2022 Citizens Oversight Committee.pdf (191 KB) Consent Our adopted rules of