Okaloosa County BOCC — July 30, 2015 — I. e. Colleen Marine contract — reading text

Taylor Engineering Review: Coleen has been in business since May, 2014; however, their targeted key personnel have vast artificial reef building and deployment experience, including 20,000 tons of repurposed concrete materials in the mid-Atlantic and the deployment of dozens of vessels. The company is currently the Artificial Reef Contractor for the State of Delaware Division of Fish and Wildlife and have completed two repurposed concrete reef deployments totaling 5,145 tons in the past year. Similarly, Coleen has completed two deployments for Virginia Marine Resources in the past 6 months totaling approximately 3,850 tons of repurposed concrete (e.g., concrete pipe, culverts, and junction boxes). Coleen also completed the sinking of the Shirley Brown for Alabama Gulf Coast Reef and Restoration Foundation on June 2, 2015 off Orange Beach, Alabama. Most recently, Taylor County, FL has awarded a contract to deploy 224 reef cubes in the Gulf of Mexico – also a Florida Fish and Wildlife Conservation Commission (FWC) sponsored project. 1221 AIRPORT ROAD, SUITE 210 DESTIN, FL 32541 TEL 850.460.7040 WWW.TAYLORENGINEERING.COM WWW.TAYLORENGINEERING.COM Packet Pg. 223 Jim Trifilio July 8, 2015 Page 2 of 3 2. Project work plan and schedule. Taylor Engineering Review: The work plan provided by Coleen details numerous, large deck barges (140 – 260 ft in length), loaders, cranes, excavators, and hauling equipment. Coleen has indicated their understanding and approach to the project from their attendance at the pre-bid meeting and site visits, as well as through the submitted deployment plan. Taylor Engineering contacted Mr. Tim Mullane, Coleen’s Vice President of Operations, on June 22 and 23, 2015 to verify the proposed equipment resources discuss details of the deployment plan. Coleen anticipates commencing the required coordination and submittal preparation immediately following authorization and anticipates to commence material hauling and deployment within 30 days of contract authorization (August 2015). From the anticipated schedule of 6 – 9 weeks in the deployment plan, the project may extend beyond Okaloosa County’s anticipated completion date of October 1, 2015; however, the project schedule indicates construction completion well before December 31, 2015 as required by the FWC grant. The deployment plan and schedule were verified by Mr. Tim Mullane on June 22 and 23, 2015. Mr. Mullane indicated Coleen expects to complete the actual deployment within 30 days and Coleen provided the additional time to account for the required coordination with Eglin Air Force Base. 3. Past project performance for artificial reef construction projects. Taylor Engineering Review: Coleen has completed numerous artificial reef construction and deployment projects for private groups such as the Alabama Gulf Coast Reef and Restoration Foundation, Inc., State agencies within Florida, Alabama, North Carolina, New Jersey, and Delaware, and local-government agencies such as Taylor County, Florida. As previously mentioned, the Taylor County project (similar to the current Okaloosa project) is grant funded through FWC. We contacted FWC’s Artificial Reef Program Environmental Administrator (Mr. Jon Dodrill) and asked him to comment on the overall quality of work, scheduling, conflicts/problem resolution, and potential for future work. While Taylor County selected Coleen to perform the FWC-funded project, Mr. Dodrill’s work experience with Coleen is quite limited, as work had not yet commenced. However, Mr. Dodrill did indicate he has worked with Coleen’s Vice President of Operations (Tim Mullane) since 2002 and gave overall positive comments on his previous experiences. We also contacted Jeff Tinsman (Delaware’s Department of Fish and Wildlife Artificial Reef Coordinator) and Joe Grist (Virginia’s Marine Resources and Fisheries Management Deputy Chief). We asked the project managers to comment on the overall quality of the work, scheduling, conflicts/problem resolution, and potential for future work. Both individuals provided very positive comments and gave high recommendations for utilizing Coleen’s services for future artificial reef work. Packet Pg. 224 Jim Trifilio July 8, 2015 Page 3 of 3 Based on the information submitted within their RFB response package and the information above, we recommend Okaloosa County enter into a contract agreement with Coleen Marine, Inc. for construction of the Okaloosa County Artificial Reef Project. If you have any questions or comments, please contact me at (850) 460-7040 or mtrammell@taylorengineering.com. Sincerely, Matthew A. Trammell, P.E. Senior Engineer, Coastal Packet Pg. 225  REQUEST FOR BID (RFB) & RESPONDENT’S ACKNOWLEDGEMENT RFB TITLE: RFB NUMBER: Okaloosa County Artificial Reef Construction Project RFB # TDD 47-15 RFB OPENING DATE & TIME: May 27th, 2015 3:00 P.M. CST LAST DAY FOR QUESTIONS: May 19th, 2015 3:00 P.M. CST NOTE: BIDS RECEIVED AFTER THE BID OPENING DATE & TIME WILL NOT BE CONSIDERED. Okaloosa County, Florida solicits your company to submit a bid on the above referenced goods or services. All terms, specifications and conditions set forth in this RFB are incorporated into your response. A bid will not be accepted unless all conditions have been met. All bids must have an authorized signature in the space provided below. All bids must be sealed and received by the Okaloosa County Clerk of Court by the “RFB Opening Date & Time” referenced above. The official clock for the purpose of receiving bids is located in the Clerk of Court, Brackin Building Conference & Training Room, #305 located at 302 N. Wilson St, Crestview, FL 32536. All envelopes containing sealed bids must reference the “RFB Title”, “RFB Number” and the “RFB Opening Date & Time”. Okaloosa County is not responsible for lost or late delivery of bids by the U.S. Postal Service or other delivery services used by the respondent. Neither faxed nor electronically submitted bids will be accepted. Bids may not be withdrawn for a period of sixty (60) days after the bid opening unless otherwise specified. RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR BID. BIDS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE RESPONDENT. COMPANY NAME MAILING ADDRESS CITY, STATE, ZIP FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN): TELEPHONE NUMBER: EXT: FAX: EMAIL: I CERTIFY THAT THIS BID IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER RESPONDENT SUBMITTING A BID FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE TO ALL TERMS AND CONDITIONS OF THIS BID AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS BID FOR THE RESPONDENT. AUTHORIZED SIGNATURE: TYPED OR PRINTED NAME TITLE: DATE Rev: September 22, 2015  NOTICE TO RESPONDENTS RFB TDD 47-15 Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until May 27th, 2015 2:00 P.M. CST, for the Okaloosa County Artificial Reef Construction Project. Interested respondents desiring consideration shall provide an original and three (3) copies {total four (4)} of their Request for Bids (RFB) response with the respondent’s areas of expertise identified. Submissions shall be portrait orientation, unbound, and 8 ½” x 11” where practical. All originals must have original signatures in blue ink. Guidelines detailing form and content requirements for qualifications are available by contacting Okaloosa County Purchasing Department, 602-C North Pearl St., Crestview, FL 32536, 850- 689-5960, or downloading them from our website at http://www.co.okaloosa.fl.us/dept_purchasing.html then access the link “Vendor Registration and Opportunities” which will link you to the Florida Purchasing Group http://www.floridabidsystem.com/ On May 27th, 2015 3:00 P.M. CST, all bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the Respondent’s name and “Okaloosa County Artificial Reef Construction Project". The Board of County Commissioners will consider all bids properly submitted at its scheduled bid opening in the Conference & Training Room #305 – (old First National Bank Bldg.) located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305 prior to bid opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Respondents using mail or delivery services assume all risks of late or non-delivery. Prospective respondents are strongly encouraged to attend a recommended pre-bid meeting on May 18th, 2015 at 9:00 A.M. (CST) at the Okaloosa County Water and Sewer Building, 1804 Lewis Turner Blvd, Suite, Fort Walton Beach, FL 32547. All prospective bidders must submit the required affidavit (Eglin AFB Form 90 included) via email to Sunnie Estes, sestes@co.okaloosa.fl.us in the County Purchasing Department; by May 11th, 2015 by 3:00 P.M. (CST). The County reserves the right to award the bid to the lowest, most responsive and responsible respondent and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiated Agreement that is in its best interest and its decision shall be final. Any Respondent failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Okaloosa County Artificial Reef Construction Project Clerk of Circuit Court Attn: Teresa Ward Newman C. Brackin Bldg. Zan Fedorak Date 302 N. Wilson St. # 203 Purchasing Manager Crestview FL 32536 Deputy Clerk Date Clerk of Circuit Court OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Nathan D. Boyles Chairman RFB# Notice to Respondents OKALOOSA COUNTY  BID REQUIREMENTS PURPOSE: The purpose of this RFB is to secure sealed bids for the construction of two large-scale artificial reefs in State waters offshore Okaloosa County, Florida. The construction will involve the loading and vehicle transport of approved concrete materials from land-based staging areas to a proposed waterside loading