Okaloosa County BOCC — July 30, 2015 — I. e. Colleen Marine contract

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: July 30, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Jim Trifilio, Coastal Management Coordinator SUBJECT: Contingent approval of Colleen Marine contract STATEMENT OF ISSUE: Request approval of a contract with Colleen Marine for the deployment of approximately 2,245 tons of Eglin repurposed concrete as artificial reefs contingent upon County contract coordination. BACKGROUND: On July 21, the Board of County Commissioners awarded the “concrete to reefs” bid to Colleen Marine in the amount of $239,990.50. The next step is to enter into a contract with the vendor. In accordance with the TDD Manual, a TDC recommendation is required for contracts presented to the Board for approval. Staff requests TDC approval of a contract contingent upon completion of the County contract coordination process. Absent contingent approval at the July TDC meeting, the actual contract would be presented at the August TDC and then at the first September Board meeting. This would push the construction schedule into late September, causing unacceptable logistical problems for the contractor and, more importantly, for Eglin AFB which has already modified its activities to allow the contractor access in the last two weeks of August. OPTIONS: Approve or Deny RECOMMENDATION TO BCC: Approve a contract with Colleen Marine in the amount of $239,990.50 for the deployment of approximately 2,245 tons of Eglin repurposed concrete as artificial reefs contingent upon County contract coordination.  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 21, 2015 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval to award to Colleen Marine, Inc. DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Request approval to award to Colleen Marine, Inc. for the Okaloosa County Artificial Reef Construction Project (RFB TDD 47-15) for the amount of $239,990.50. (District: All) BACKGROUND & ANALYSIS: The Tourist Development Department requested bids for the construction of an artificial reef. The submittals were received on June 10, 2015 and three (3) respondents submitted responses. The bid was structured so that the awarded bidder would provide the greatest amount of reef construction material for the $240,000 funding. The Tourist Development staff, and Taylor Engineering as the technical expert, have reviewed the bids and have determined that Colleen Marine, Inc. was the bidder that would provide the greatest volume of reef structure material at 2,245 tons at a unit cost of $106.90/ton. Staff requests approval to award to Colleen Marine, Inc. for the Okaloosa County Artificial Reef Construction Project (RFB TDD 47-15) for the amount of $239,990.50. The contract will be brought back before the Board for approval. OPTIONS: Approve/Deny to award to Colleen Marine, Inc. for the Okaloosa County Artificial Reef Construction Project (RFB TDD 47-15) for the amount of $239,990.50. RECOMMENDATION: Staff recommends approval to award to Colleen Marine, Inc. for the Okaloosa County Artificial Reef Construction Project (RFB TDD 47-15) for the amount of $239,990.50. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 218  Okaloosa County RFB No. TDD 47-15 Okaloosa County Aritificial Reef Project Bid Summary Table Okaloosa C