Okaloosa County BOCC — March 1, 2016 — Co-op Support Agreement Executed by RPC

AGREEMENT FOR PROFESSIONAL STAFF SERVICES BY AND BETWEEN THE WEST FLORIDA REGIONAL PLANNING COUNCIL AND OKALOOSA COUNTY, FLORIDA FOR THE OKALOOSA TRANSIT COOPERATIVE THIS AGREEMENT is entered into this day of March, 2016 by and between the West Florida Regional Planning Council (hereinafter referred to as the Planning Council) and Okaloosa County, Florida (hereinafter referred to as the County). WITNESSETH: WHEREAS, the Planning Council, which is organized and exists under and by virtue of the provisions of Section 163.01, Florida Statutes, has the power to make and enter into all contracts and agreements necessary or incidental to the performance of its duties and the execution of its powers under Section 163.01, Florida Statutes; WHEREAS, the Planning Council has in the past, provided the primary staff and technical support for the transportation planning process for the Fort Walton Beach-Navarre- Wright Urbanized Area, and presently maintains professional staff to perform such administrative and technical support; WHEREAS, the Federal Government, under authority of Title 23 United States Code Section 134 and Title 49 United States Code Section 5305(d), requires that each urbanized area, as a condition to the receipt of federal capital or operating assistance, have a continuing, cooperative, and comprehensive transportation planning process that results in plans and programs consistent with the comprehensively planned development of the urbanized area; and WHEREAS, the partics to this Agreement desire to participate cooperatively and on a continuing basis in a coordinated, comprehensive transportation planning process to assure that all modes of transport of people and goods will be properly considered in developing plans to meet the needs of the Fort Walton Beach-Navarre-Wright Urbanized Area; NOW, THEREFORE, in consideration of the mutual covenants, promises, and representation herein set forth, the parties do hereby agree as follows: L PURPOSE The purpose of the Agreement is to set forth the responsibilities of the Planning Council and the County in performing the professional staff functions relative to the Okaloosa Transit Cooperative, and to describe the procedures under which the services will be carried out. The process is defined as the professional services deemed necessary to carry out the terms of the Agreement. I TECHNICAL RESPONSIBILITIES A. The Planning Council Staff assigned to the Okaloosa Transit Cooperative will be supervised by and report to the Planning Council’s Transportation Planning Manager and will be subject to the same benefits package, policies and procedures of all Planning Council employees. The Planning Council staff, shall provide professional, technical and administrative assistance to the members of the Okaloosa Transit Cooperative meetings, which shall include, but not be limited to the following: 1. Preparing agendas; 2. Providing minutes; and 3. Advertising meetings III. ADMINISTRATIVE RESPONSIBILITIES A. The Planning Council shall be responsible for providing staff support and coordination for the Okaloosa Transit Cooperative. The Planning Council shall maintain all files for the Okaloosa Transit Cooperative in compliance with Chapter 119, Florida Statutes. Their files may include the following: All correspondence; All contracts; All meeting minutes; Membership roster and mailing addresses; Bylaws; and All accounting/bookkeeping records. DU AW = The Planning Council shall be responsible for arranging all meetings of the Okaloosa Transit Cooperative to include the following: 1. Preparation and emailing of all meeting notices and agendas to all appropriate persons; 2. Recording the proceedings of all meetings, preparing minutes and emailing such minutes out to Okaloosa Transit Cooperative members prior to succeeding meetings; and 3. Emailing out all other information pertinent to the transportation/transit planning process. At the direction of the County, the