Okaloosa County BOCC — May 6, 2014 — reading text

Packet Pg. 126  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Major J.D. Peacock, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursements for various activities in the following amounts: 1. Sigma Omicron Omega, Scholarship Ball, $200 2. OCSO Crime Prevention, United Way Video/DOMV Awareness, $800 3. Boys & Girls Clubs of the Emerald Coast, SMART Moves Program, $5,000 4. Judge Ben Gordon Family Visitation Center, $7,500 Total Disbursement Requested: $13,500 Packet Pg. 127 March 26, 2014 Agenda Request: LETF Disbursement Request, May 6, 2014 Agenda To: Mr. Ernie Padget, County Administrator From: Major J.D. Peacock, Administration Bureau Chief Re: State Law Enforcement Trust Fund Request board consideration of trust fund disbursement in support of: 1. Sigma Omicron Omega, Scholarship Ball, $200 2. OCSO Crime Prevention, United Way Video/DOMV Awareness, $800 3. Boys & Girls Clubs of the Emerald Coast, SMART Moves Program, $5,000 4. Judge Ben Gordon Family Visitation Center, $7,500 Total Disbursement Requested: $13,500 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Contract for Cell Phone Waiting Area Airport DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the single quote and contract award to Cathey Construction & Development in the amount of $84,993.00 to construct the Cell Phone Waiting Area Parking Lot at Northwest Florida Regional Airport and approve the Chairman to sign the contracts. (Request for quote #38-14.) BACKGROUND & ANALYSIS: The Cell Phone Waiting Area Parking Lot design, bid and construction of improvements was approved by the Board of County Commissioners on November 5, 2013. The Board also approved Purchasing to solicit quotes versus a formal bid process on Feb 18, 2014. Cell Phone Waiting Areas are an emerging trend among commercial service airports that facilitate traffic and pedestrian safety, airport security and efficient convenient pickup for the traveling public. Improvements will include minor curbing, entrance and exit lane modifications and signage to form a new cell phone waiting area. Funding will be provided by: Federal Aviation Administration 90%, Passenger Facility Charge's 10%. The entire agreement/contract can be reviewed at http://www.co.okaloosa.fl.us/cell_waiting_area.pdf. OPTIONS: Approve/Reject the award of the contract with Cathey Construction & Development in the amount of $84,993.00 and approve the Chairman to sign the contracts. RECOMMENDATIONS: Approve the award of contract to Cathey Construction & Development in the amount of $84,993.00 and approve the Chairman to sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 The following reference is provided as a link for the following: BCC Meeting: May 6, 2014 Agenda Item: 2778 Agenda Item Title: Award Contract for Cell Phone Waiting Area Airport Reference Link: http://www.co.okaloosa.fl.us/cell_waiting_area.pdf Packet Pg. 148 Packet Pg. 149  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Surplus Items for Auction DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to auction surplus items. BACKGROUND & ANALYSIS: The County has surplus items that are ready for disposal. (List attached.) Purchasing is seeking authorization from the Board to auction these items through our contracted auctioneer Global Enterprises (C14-2104-PUR). Auctioning the surplus items continues a profitable way for the County to dispose of property, equipment and miscellaneous items. Auction proceeds to date are $51,799.25. (Does not include $46,557 for Tourist Development Department items.) Surplus items for this sale are proposed to post the end of May. OPTIONS: Approve/Disapprove auction of surplus items through Global Enterprises. RECOMMENDATION: Staff recommends approving auction of surplus items through Global Enterprises. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Sprint/Nextel Lease Termination (L06-0275-PS) DEPARTMENT: Tourist Development Department BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to terminate Lease Agreement with Sprint/Nextel BACKGROUND & ANALYSIS: Public Safety has requested that Purchasing petition the Board for authorization to terminate the lease with Sprint/Nextel (L06-0275-PS) for the site located at 1250T North Eglin Parkway, Shalimar. This lease involves a communications site agreement (tower) dated June 6, 2006. Nextel utilizes the site for a communications facility and the necessary equipment. Public Safety desires to terminate the lease whenever Nextel vacates and surrenders the site or effective October 31, 2014, whichever occurs first. Sprint/Nextel has agreed to terminate the lease. Staff also requests authorization for the Chairman to sign the lease termination. OPTIONS: Approve/Reject terminating lease with Sprint/Nextel (L06-0275-PS). RECOMMENDATION: Staff recommends terminating lease with Sprint/Nextel (L06-0275- PS). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request Approval of Health Dept Change Order #2 (C14-2171-HD) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing is requesting the Board to approve Change Order #2 for Jimmy Henderson II Construction, Inc., for modifications to the Health Department Modular Building in the amount of $10,737. BACKGROUND & ANALYSIS: The Board approved contract C14-2171-HD on April 1, 2014 for Jimmy Henderson II Construction , Inc to perform modifications to a modular building for the Health Department. The initial approved contract was for $93,814. Change Order #1 was to add 17 days to the contract and was approved by Purchasing on 4/17/14. Change Order #2 is to add 7 additional days and $10,737 to the original contract amount. This will bring the total amended contract amount to $104,551. Purchasing Policy (Section XIV. CHANGE ORDERS - CONTRACTED SERVICES, pg 43) requires that any Change Order that exceeds 10% of the original amount of the contract must be approved by the Board. Purchasing requests that the Board authorize the Chairman to sign Change Order #2. OPTIONS: Approve/Reject the Chairman to sign Change Order #2 for Contract C14-2171-HD for the additive amount of $10,737. RECOMMENDATIONS: Staff recommends approval of the Chairman to sign Change Order #2 for Contract C14-2171-HD for the additive amount of $10,737. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Airport Contract Extensions DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Airports has requested an extension of the contracts with The LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith and Hills, Inc. (C09-1737-AP) for completion of previously approved Task Orders. BACKGROUND & ANALYSIS: Contracts with The LPA Group, Inc. and Reynolds, Smith, and Hills, Inc. will expire on July 8, 2014. There are currently four (4) Task Orders (#12 Amend 1, #15, #16 & #17) with the LPA Group, Inc. and two (2) Task Orders (#13 & #15) with Reynolds, Smith, and Hills, Inc. which have on-going work that will not be completed before the expiration of the contracts. Both of these contracts were approved to provide professional, architectural, engineering and aviation planning services. Airports requests Board approval to extend the terms of the contracts until the completion of the existing Task Orders. No new Task Orders will be initiated during the extended term. All existing Task Orders will be completed under the terms and conditions of the original contract agreements. The contracts will expire when the final Task Order has been completed. Insurance requirements will be monitored and extended as necessary. In addition, the contract renewals previously stated that the annual budgeted amount for these contracts was $50,000. This statement was included in the renewal to indicate the threshold of the approval not the total amount of work that was projected. The original contracts did not indicate a yearly budgeted amount. OPTIONS: Approve/Disapprove the extension of the contracts with the LPA Group, Inc. (C09- 1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing Task Orders. RECOMMENDATION: Staff recommends approval of the contracts with the LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing Task Orders. RECOMMENDED BY: Packet Pg. 169 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 170  The LPA Group Master Agreement Extensions Percent Division TO No. Amount Contract No. Firm Complete Project Description Airports 12 Amend 1