Okaloosa County BOCC — May 6, 2014 — reading text

George, I have completed the edits as you provided. When you return we can finish up your agenda request. Thank you Packet Pg. 121 From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Friday, April 11, 2014 12:25 PM To: Marcella B. Eubanks Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement I cleared up the issue I had. I found where a vendor shipped us a Level IIA vest rather than a Level II we ordered. I was afraid we had started ordering the IIA’s (less protection), but that is not the case. Supply is checking to make sure there aren’t others and will deal with the vendor appropriately. They are Ballistic Vests (as opposed to stab), shelf life is 5 years. We get them custom fitted for gender neutral (based on each deputy’s specific measurements). I pen & inked the response on the PDF pages (attached). I will be out of town on TDY all next week. I’ll get the agenda etc to you the following week. Have a good weekend too. George Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Friday, April 11, 2014 10:48 AM To: George Collins Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement Okay, works for me thanks George, I hope you have a happy Friday and a fabulous weekend! Packet Pg. 122 From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Friday, April 11, 2014 10:27 AM To: Marcella B. Eubanks Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement I’m working on your reponse, but in researching it I found we are buying level IIA vests. I want to check with adult leadership to see if that’s what their intent is before we move forward. Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Thursday, April 10, 2014 10:27 AM To: George Collins Cc: Natalie Wells Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement Good morning, I am working on the BVP application pages and need your help. The application pages are needed when you present to the BOCC at the next available meeting, May 6, 2014; the cutoff is Wednesday, April 30. I will need your agenda request/package in this office no later than Tuesday, April 29. I have attached screenshots of what I need to keep moving forward, please provide information highlighted in yellow. I did look up the population Census information for Okaloosa, 180,822 for 2010, unless you have something more current/accurate. Please confirm the replacement cycle is 5 years. I don’t think you have anything to report under Application Profile, because you don’t have any unspent BVP funds. Packet Pg. 123 On the Vest Information, they are all Ballistic right? Vest Detail, please verify the information and would you like to include any shipping/handling cost? I have also attached the last Agenda Request and a Certification form. Thank you for your help. From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Wednesday, April 02, 2014 1:18 PM To: Marcella B. Eubanks Cc: Natalie Wells Subject: RE: Bulletproof Vest Partnership FY 2014 Application Announcement Marcella: The OCSO will be participating. 1) 100 vests to be replaced (due to shelf life expiration) over the next two years, as follows:   67 – 2014    7 – 2015    26 –2016 (first half of year) 2) Model: Python-II-DX(male) Series Level II and Python-II-DXF(female) series level II. 3) Cost per vest: $574.80 4) 2014 total cost: 38,511.60 5) 2015 total cost: 4.023.60 6) 2016 total cost: 14,944.80 7) TOTAL COST FOR TWO YEARS: 57,480 (Federal share: 28,740) Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. Packet Pg. 124 From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Wednesday, April 02, 2014 8:50 AM To: George Collins; Chief Paul Lawson; Lt. April McQueen (amcqueen@co.okaloosa.fl.us) Cc: Natalie Wells; 'Sgt. Dennis Knighten (dknighten@co.okaloosa.fl.us)'; Christina Rogers; Michelle Huber Subject: FW: Bulletproof Vest Partnership FY 2014 Application Announcement Good morning, please reference the email below and confirm if your agency will be participating in the application process. Thank you Marcella B. Eubanks Contracts and Grants Manager Okaloosa County Clerk of Circuit Court Contracts and Grants 1804 Lewis Turner Boulevard, Suite 206 Ft. Walton Beach, FL 32547 Tel: (850) 651-7200 x 4381 From: owner-bvp-list@ojp.usdoj.gov [mailto:owner-bvp-list@ojp.usdoj.gov] On Behalf Of BVP Sent: Tuesday, April 01, 2014 2:01 PM Subject: Bulletproof Vest Partnership FY 2014 Application Announcement Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year 2014 BVP application funding period. Applications for FY 2014 BVP funds will be accepted beginning Tuesday, April 1, 2014. All applications must be submitted online at http://www.ojp.usdoj.gov/bvpbasi/ by 6:00 pm (e.d.t.), Tuesday, May 13, 2014. Important Information Regarding FY 2014 BVP Funds: 1.   Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers, in place when the FY 2014 BVP applications are submitted. Please see the BVP mandatory FAQs for further guidance on this new requirement: http://www.ojp.usdoj.gov/bvpbasi/docs/FAQsBVPMandatoryWearPolicy.pdf 2.    Each vest purchased with FY 2014 funds must meet National Institute of Justice (NIJ) standards on the date it was ordered and must be American-made. Please see this website for the latest NIJ compliant vests: https://www.justnet.org/other/ballistic_cpl.html and https://www.justnet.org/other/stab_cpl.html 3. Jurisdictions with more than one law enforcement agency (LEA) associated with the jurisdiction account may not submit a separate application. Instead, the LEAs associated with jurisdictions with more than one LEA must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. 4. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2014 BVP funds: a.      Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) Packet Pg. 125 b.      Ensure that the application accurately reflects the current market cost for the vests identified on the application. c.      Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs.   Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum allowable based on the appropriation and distribution guidelines. For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests@usdoj.gov. Sincerely, The BVP Program Team Bureau of Justice Assistance http://www.ojp.usdoj.gov/bvpbasi/ __________________________________________________________________________________________ PLEASE NOTE: Florida has a very broad public records law. Email communications to or from Okaloosa County Clerk of Court employees are considered public records and are available to the public and media upon request. Your e-mail communications, including your email address, are subject to public disclosure. This email is intended for the addressee(s) indicated above only. If you have received this email in error, please delete it immediately.